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Home My Public Portal About2014-09-11_Citizens Landfill Monitoring Committee Policy - Terms of Reference_P-82CMtMLandfill Monitoring Committee Policy Terms of Reference Policy P-82 Effective Date: September 11, 2014 Citizens Landfill Monitoring Committee - P-82 (continued) MUNICIPALITY OF THE DISTRICT OF CHESTER POLICY P-82 KAIZER MEADOW ENVIRONMENTAL MANAGEMENT CENTRE CITIZENS LANDFILL MONITORING COMMITTEE 1. This Policy applies the Committee expressly established by this policy. 2. Council hereby establishes the "Citizens Landfill Monitoring Committee" as a standing Committee of Council. 3. The mandate of this Committee shall be as follows: a. The committee shall report to Council yearly; b. To review the yearly submission to Nova Scotia Environment pertaining to operations; c. Review all studies related to landfill operations or capital projects as prepared by consultants or outside firms contracted by the Municipality; d. To be informed of all complaints received in writing or verbally from residents utilizing the site and to be informed of resolution of complaints; e. To receive as information the capital and operating budget after it has been reviewed by Council and prior to the budget set, an opportunity to send any specific request to Council for considerations; f. The Committee shall: L Monitor the operation of the Facility; ii. Ensure that members of the Committee are regularly and fully informed concerning the operation of the Facility; iii. Receive information and representations from area residents concerning any matter relating to the operation of the Facility; iv. Fulfill such other responsibilities as may be conferred on the Committee. 4. The Committee maybe made up of two to five members composed as follows: a. Two (2) members of Council (one of which would be the Councilor for District 7); b. The Warden (ex officio); Notice of Intention to Adopt - Citizens Landfill Monitoring Committee - February 3, 2014 (2014-284) First Notice -Council - July 31, 2014 (2014-347) Second Notice - Council - September 11, 2014 (2014-416) Effective Date - September 11, 2014 Page 2 Citizens Landfill Monitoring Committee - P-82 (continued) c. Two to five members appointed by Council from the general public (the majority being from District 7; Sections Al and E1 of Appendix A should be used as a guideline). The committee members shall be informed of developments in a timely manner, concerning the Eco Park and the Wind Tower project, but may not necessarily be directly involved. 5. The following provisions shall apply to the Committee: a. The two Council members shall be appointed for a one (1) year term and all other members shall be appointed for a two (2) year term unless Council, by resolution, appoints for either a shorter or longer term at its discretion. The Warden shall be an ex officio member during the term of office; b. The Chair and Vice -Chair of the Committee shall be elected by the Committee annually; c. Members of the Committee shall receive remuneration for attendance at all meetings called to deal with Committee business in accordance with the rates established by Council for Standing Committees; d. The Committee shall meet as frequently as necessary upon the call of the Chair to deal with its mandate as expressed in this policy. All motions of the Committee shall be reported to Council at the Council meeting which next follows each Committee meeting; e. The Committee may request, through the Chief Administrative Officer, assistance from Municipal Staff in the form of advice, consultation, background research, preparation of materials for meetings, and attendance at meetings. Notice of Intention to Adopt - Citizens Landfill Monitoring Committee - February 3, 2014 (2014-284) First Notice -Council - July 31, 2014 (2014-347) Second Notice - Council - September 11, 2014 (2014-416) Effective Date - September 11, 2014 Page 3 Citizens Landfill Monitoring Committee — P-82 (continued) APPENDIX A CRITERIA FOR MEMBERS For the past thirteen years, the Municipality of the District of Chester has operated the Municipal landfill in conjunction with the Citizens Monitoring Committee. This group acts as a liaison group between residents and the Landfill located on the Windsor Road. With the recent expansion of the Landfill, the additional materials from other locations, and the extensive construction that led to the Second Generation Landfill, the Municipality is interested in adding people to our Citizens Monitoring Committee. The following would be criteria for consideration: Al. The main focus is proximity to the Landfill. The impacts, both ecological and environmental have been mitigated to the highest standard. It would be logical to include people in proximity of the Landfill because of those issues. Although a significant portion of the material comes from the northern end of Route 414, there is still traffic from the southern end of Route #14 from Highway #103; anybody in that boundary would be a strong candidate for the Committee. People who have technical or environmental skill set or background who would contribute constructively to the operation would also be considered. The Municipality of the District of Chester shall maintain a communication link to the local community through the Citizens Monitoring Committee. A list of current members as well as any revisions or changes to the membership of the committee shall be forwarded to the Department of Environment within 30 days of any changes, as per the Second Generation Landfill Approval (#2005-050000- A02) a document issued by the Department of Environment. B1. The Municipality of the District of Chester shall, within 30 days of the effective date of the Second Generation Landfill Approval (#2005-050000-A02) issued by the Department of Environment, establish a community monitoring committee if one is not already in existence. Notice of Intention to Adopt -Citizens Landfill Monitoring Committee -February 3, 2014 (2014-284) First Notice -Council - July 31, 2014 (2014-347) Second Notice - Council - September 11, 2014 (2014-416) Effective Date - September 11, 2014 Page 4 Citizens Landfill Monitoring Committee - P-82 (continued) Annotation for Official Policy Book Citizens Landfill Monitoring Committee Notice of Intention to Adopt/Amend February 3, 2014 (2014-284) Date of First Notice at Council Council - July 31, 2014 (2014-347) Date of Second Notice at Council Council - September 11, 2014 (2014-416) Effective Date September 11, 2014 I ceglfyk} af` his, o.licy was adopted by Council as indicated above. < 1� September 17 2014 Pamela M. WYYra, Wunicipal Clerk Date Notice of Intention to Adopt - Citizens Landfill Monitoring Committee - February 3, 2014 (2014-284) First Notice -Council - July 31, 2014 (2014-347) Second Notice - Council - September 11, 2014 (2014-416) Effective Date - September 11, 2014 Page 5 Citizens Landfill Monitoring Committee - P-82 (continued) ADOPTION/AMENDMENT INFORMATION Date I Reason for Adoption/Amendment 2014 To formally establish the Terms of Reference for the Citizens Landfill Monitoring committee as a Standing committee of Council. Notice of Intention to Adopt - Citizens Landfill Monitoring Committee - February 3, 2014 (2014-284) First Notice -Council - July 31, 2014 (2014-347) Second Notice - Council - September 11, 2014 (2014-416) Effective Date - September 11, 2014 Page 6