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Home My Public Portal AboutCOW A 2013-11-21MUNICIPALITY OF THE DISTRICT OF CHESTER COMMITTEE OF THE WHOLE Thursday, November 21, 2013 – 8:45 a.m. AGENDA 1. MEETING CALLED TO ORDER. 2. MINUTES OF PREVIOUS MEETING: 2.1 Committee of the Whole – Thursday, October 24, 2013 3. MATTERS ARISING: 3.1 Universal Sewer Rate (Information will be provided at the meeting). 4. CAO REPORT: 4.1 CAO report. 5. QUARTERLY FINANCIAL REPORT: 5.1 Operating Budget 2013/14 – Trial Balance to September 30, 2013 5.2 Capital Budget 2013/14 Review – Expenditures to September 30, 2013 6. CORRESPONDENCE: 6.1 Report dated November 1, 2013 from Planning Technician/Civic Address Coordinator regarding new road name of “Hiltzboro Road” off of Oak Tree Road in the Forties. 6.2 Petition signed by members of the Blandford Historical Society encouraging sponsorship and support for the Our Health Centre project. 6.3 Request from NS Ground Search and Rescue for advertisement in “Wilderness Survival Guide” (2014). 7. NEW BUSINESS. 8. ADJOURNMENT. APPOINTMENT ARRANGED 9:00 a.m. Information Services Presentation - Cliff Gall, Director of Information Services, and Nick Zinck, GIS Technician In Camera following regular session under Section 22 of the MGA if required MUNICIPALITY OF THE DISTRICT OF CHESTER OPERATING BUDGET 2013/2014 Trial Balance to September 30th, 2013 (Unaudited) 2013-2014 2013-2014 Percentage REVENUE (Page 1 of 2) BUDGET ACTUAL Collected Taxes - Assessable Property Residential $ 8,509,708 $ 8,484,069 100% Commercial 1,312,395 1,326,564 101% Resource 281,031 276,661 98% Non-Profit Acreage 3,157 3,157 100% Forest Lands (-50,000)29,011 29,093 100% Forest Lands (+50,000)9,206 9,206 100% Business Occupancy 0 0 0% $10,144,508 $10,128,750 100% Area Rates: Protective Services: Fire Protection - Districts 1,3&7 $232,530 $240,628 103% Fire Protection - Islands 9,402 9,412 100% Fire Protection - Forest Land 1,670 1,401 84% Fire Protection - Water Utility 23,418 23,669 101% Fire Protection - Fire/Village Commissions 1,369,063 1,409,195 103% $1,636,083 $1,684,305 103% Transportation Services: Streetlights $142,692 $140,390 98% Private Road Maintenance 78,270 78,191 100% Endeavour Avenue 35,368 37,883 107% $256,330 $256,464 100% Environmental Health Services: Sewer Services: Chester $427,676 $424,510 99% Western Shore 180,155 181,010 100% Chester Basin 5,000 5,000 100% New Ross 25,300 25,300 100% Chester Acres 14,173 14,174 100% Mill Cove 39,452 38,921 99% $691,756 $688,915 100% Solid Waste Collection and Disposal $1,348,425 $1,348,819 100% Taxes Based on Business Revenue: Aliant Corporation $50,000 $52,717 105% NS Power Corporation 20,576 20,576 100% NS Power HST Rebate 50,000 64,530 129% $120,576 $137,823 114% Other Taxes: Deed Transfer Tax $683,570 $293,340 43% Change in Use 500 0 0% $684,070 $293,340 43% Grants in Lieu of Taxes: Federal Government and Agencies $56,679 $0 0% Provincial Government and Agencies 93,514 0 0% $150,193 $0 0% Services Provided Other Governments/Agencies: Solid Waste and Disposal Fees $2,624,245 $1,413,141 54% Planning, Fire Insp, Bylaw, REMO Fees 68,400 34,571 51% Fire Commission Insurance Premiums 64,291 65,387 102% Animal Control Fees 33,000 11,000 33% $2,789,936 $1,524,099 55% SUBTOTAL $ 17,821,877 $ 16,062,515 90% (Unaudited) 2013-2014 2013-2014 Percentage REVENUE (Page 2 of 2) BUDGET ACTUAL Collected Other Revenues from Own Sources: Administration Services $150,350 $85,857 57% Transportation Services 6,766 6,766 100% Building Inspection Services 12,500 7,134 57% Animal Control Services 2,550 432 17% Solid Waste and Disposal Services 543,530 272,731 50% Planning Services 17,020 7,378 43% Industrial Park Lease Fees 5,000 2,527 51% Recreation & Culture Services 110,175 63,242 57% $847,891 $446,067 53% Unconditional Transfers: Federal Government $1,300 $1,545 119% Provincial Government 11,095 6,595 59% Other Local Government/Agencies 0 0 0% $12,395 $8,140 66% Conditional Transfers: Federal Government $631,000 $0 0% Provincial Government 162,500 199,302 123% Other Local Government/Agencies 127,750 0 0% $921,250 $199,302 22% Other: Transfer, Prior Year's Surplus $0 $0 0% Transfer From Own Funds 2,833,550 0 0% $2,833,550 $0 0% SUBTOTAL $22,436,963 $16,716,024 75% EXTRAORDINARY OR SPECIAL REVENUE 0 3,500 0% TOTAL REVENUES $ 22,436,963 $ 16,719,524 75% (Unaudited) 2013-2014 2013-2014 Percentage EXPENDITURES (Page 1 of 3) BUDGET ACTUAL Spent General Government Services: Warden, Council & Committee: Council/Committee Remuneration $ 157,068 $75,204 48% Administrative Expenses 63,826 27,669 43% Grants to Organizations 72,000 60,239 84% Elections and Plebiscites 0 0 0% $292,894 $163,112 56% CAO/Clerk Administration: Salaries $288,427 $122,763 43% Administration Expenses 92,715 49,230 53% Town Crier 1,000 0 0% Surveys/Appraisals 1,500 0 0% Communications 13,000 5,262 40% Capital from Revenue Projects 0 755 0% $396,642 $178,010 45% Finance/Tax Administration: Salaries $299,580 $134,379 45% Administration Expenses 161,018 94,233 59% Auditor Services 32,000 0 0% Property Tax Administration 242,200 218,802 90% Assessment Recovery Costs 345,465 259,099 75% $1,080,263 $706,513 65% Information Services: Salaries $188,760 $83,902 44% Administration Expenses 203,694 75,828 37% Capital from Revenue Projects 46,000 17,500 38% Debt Charges 20,092 16,542 82% $458,546 $193,772 42% Municipal Property: Salaries $77,300 $47,249 61% Administrative Expenses 32,105 21,522 67% Property Services 86,000 40,480 47% Wharves, Boat Launches, etc 12,000 1,254 10% Community Development/Gardens 12,500 8,287 66% Capital from Revenue Projects 195,500 99,383 51% $415,405 $218,175 53% Public Works: Salaries $152,980 $64,389 42% Administrative Expenses 64,870 30,668 47% Capital from Revenue Projects 625,000 567,366 91% $842,850 $662,423 79% Protective Services: Police Services $1,590,932 $394,895 25% Correction Services 241,421 120,414 50% Legal - Prosecution Services 10,725 10,725 100% By-Law Enforcement 92,492 16,228 18% Animal Control 67,300 32,165 48% Emergency Measures 24,753 15,078 61% $2,027,623 $589,505 29% Fire Services: Fire Coordinator/Advisory $179,663 $107,964 60% Fire/Village Commissions 1,369,063 696,089 51% Fire Contract - Districts 1, 3 & 7 232,530 115,000 49% Fire Hydrants - Water Utility 23,418 0 0% Fire Rescue Boat 9,402 4,000 43% Capital from Revenue Projects 30,000 0 0% $1,844,076 $923,053 50% SUBTOTAL $ 7,358,299 $ 3,634,563 49% (Unaudited) 2013-2014 2013-2014 Percentage EXPENDITURES (Page 2 of 3) BUDGET ACTUAL Spent Building/Fire Inspection: Building Inspection Salaries $165,400 $64,268 39% Building Administrative Expenses 63,177 20,399 32% Fire Inspection Salaries 53,246 23,372 44% Fire Administrative Expenses 20,154 9,439 47% Capital from Revenue Projects 0 0 0% $301,977 $117,478 39% Transportation Services: Roads & Streets: Administration $27,371 $7,889 29% Provincial Road Maintenance Fee 174,872 87,436 50% Municipal Roads 17,500 361 2% Private Road Maintenance 74,100 74,100 100% Sidewalks/Crosswalks 107,820 34,883 32% Streetlights 142,692 54,320 38% Streetsigns 9,700 1,863 19% Capital from Revenue Projects 129,500 64,356 50% Short Term Borrowing 4,170 4,170 100% Debt Charges 84,173 37,662 45% $771,898 $367,040 48% Sewer Services: Chester Sewer Salaries $104,160 $46,007 44% Chester Sewer Operating Expenses 141,850 50,895 36% Capital from Revenue Projects 145,500 8,410 6% Debt Charges 22,661 9,509 42% $414,171 $114,821 28% Western Shore Sewer Salaries $89,720 $33,773 38% Western Shore Sewer Operating Expenses 78,480 41,340 53% Capital from Revenue Projects 25,000 28,141 113% Debt Charges 18,650 15,883 85% $211,850 $119,137 56% Chester Acres Sewer Salaries $8,390 $2,616 31% Chester Acres Sewer Operating Expenses 9,855 3,994 41% Capital from Revenue Projects 0 5,835 0% Debt Charges 59 0 0% $18,304 $12,445 68% New Ross Sewer Salaries $8,000 $1,792 22% New Ross Sewer Operating Expenses 10,015 -2,489 -25% Capital from Revenue Projects 60,000 7,980 13% $78,015 $7,283 9% Chester Basin Sewer Salaries $6,680 $2,159 32% Chester Basin Sewer Operating Expenses 7,195 2,117 29% Capital from Revenue Projects 0 282 0% Debt Charges 2,267 0 0% $16,142 $4,558 28% Mill Cove Sewer Salaries $10,070 $6,584 65% Mill Cove Sewer Operating Expenses 25,710 10,180 40% Capital from Revenue Projects 35,000 3,493 10% Debt Charges 98 0 0% $70,878 $20,257 29% Sewer Total $809,360 $278,501 34% SUBTOTAL $9,241,534 $4,397,582 48% (Unaudited) 2013-2014 2013-2014 Percentage EXPENDITURES (Page 3 of 3) BUDGET ACTUAL Spent Solid Waste Collection/Disposal Waste Collection Salaries $54,909 $16,994 31% Waste Collection Operating Expenses 1,203,393 522,487 43% $1,258,302 $539,481 43% Landfill Salaries $598,770 $266,615 45% Landfill Operating Expenses 956,518 361,367 38% Landfill Closure 2 Expenses 320,000 0 0% Landfill Capital from Revenue Projects 0 540 0% Landfill Debt Charges 1,090,618 740,061 68% $2,965,906 $1,368,583 46% Recycling Salaries $27,931 $12,495 45% Recycling Operating Expenses 26,846 5,351 20% Recycling Debt Charges 0 0 0% $54,777 $17,846 33% Solid Waste Total $4,278,985 $1,925,910 45% Health & Wellness $5,000 $1,676 34% Occupational Health and Safety 10,146 2,570 25% Regional Housing Authority 13,178 0 0% $28,324 $4,246 15% Environmental Development Services: Planning Salaries $368,182 $143,536 39% Planning Operating Expenses 178,645 81,814 46% Planning Capital from Revenue Projects 0 0 0% $546,827 $225,350 41% Lunenburg/Queens RDA $83,000 $45,758 55% Tourism Development $80,000 $75,400 94% Industrial Park Operating Expenses $35,262 $7,966 23% Industrial Park Capital from Revenue 20,000 0 0% $55,262 $7,966 14% Wind Power Operating Expenses $6,593 $15,793 240% Wind Power Capital From Revenue 1,840,000 1,184,386 64% $1,846,593 $1,200,179 65% Heritage Properties $500 $42 8% Environmental Development Services Total $2,612,182 $1,554,695 60% Recreation and Parks Services: Recreation Salaries $350,969 $184,660 53% Recreation Grants to Organizations 38,000 2,411 6% Recreation Operating Expenses 324,451 161,835 50% Recreation Capital from Revenue Projects 175,000 45,722 26% Recreation Debt Charges 44,549 35,142 79% $932,969 $429,770 46% Church Memorial Park $50,000 $50,000 100% Regional Library $67,128 $33,564 50% Appropriation to District School Board $4,219,002 $2,100,304 50% Transfer to Own Reserves, Funds, Agencies $1,006,839 $0 0% $5,342,969 $2,183,868 41% TOTAL EXPENDITURES $ 22,436,963 $ 10,496,071 47% SURPLUS/(DEFICIT)$0 $6,223,453 Ca p i t a l B u d g e t R e v i e w - 2 0 1 3 / 1 4 Ex p e n d i t u r e s t o S e p t e m b e r 3 0 , 2 0 1 3 No v e m b e r 1 , 2 0 1 3 Pr o j e c t C o s t s Pr o j e c t Pr o j e c t C o s t s Fo r e c a s t e d t o Di r e c t o r ' s Bu d g e t e d Ca t e r g o r y to D a t e Ma r c h 3 1 , 2 0 1 4 Co m m e n t s RE C R E A T I O N & P A R K S Tr a i l s - S u r f a c e U p g r a d e s ( A T 6 . 2 0 ) $ 6 5 , 0 0 0 1 $ 4 1 , 1 6 2 $ 6 0 , 0 0 0 Tr a i l s - B r i d g e E v a l u a t i o n - G o l d R i v e r 2 5 , 0 0 0 1 0 2 5 , 0 0 0 * N o t e - T h is p r o j e c t h a s s t a r t e d a n d w i l l b e c o m p l e t e b y D e c 3 1 . Tr a i l s - H e n n e b e r r y L a k e : C u l v e r t / S l o p e R e p a i r 1 5 , 0 0 0 1 4 , 5 6 0 1 2, 5 0 7 * N o t e - T h i s p r o j e c t i s c o m p l e t e b u t t h e f i g u r e w i l l b e slightly less after the HST rebate is calculated. Tr a i l s - S i g n a g e P r o j e c t ( A T 6 . 8 ) 1 0 , 0 0 0 3 0 1 0 , 0 0 0 * N o t e - W a i t i n g f o r a p p r o v a l f r o m D N R t o p r o c e e d . Tr a i l t o V i c t o r i a R o a d M o d i f i c a t i o n ( A T 6 . 2 9 ) ( C o n s tr u c t i o n ) 60 , 0 0 0 1 0 6 0 , 0 0 0 * N o t e - T h e r e i s a p r o j e c t m e e t i n g o n N o v 1, we may not have enough construction time to complete . $1 7 5 , 0 0 0 $4 5 , 7 2 2 $1 6 7 , 5 0 7 So l i d W a s t e Ro a d I m p r o v e m e n t s ( 1 / 3 P a v i n g ) $ 1 0 0 , 0 0 0 2 $ 0 $ 0 "B e a r " B o x e s 8, 0 0 0 2 0 8 , 0 0 0 Se c o n d T o w e r S i t e / O p . C h a n g e s 2 5 0 , 0 0 0 1 0 5 , 0 0 0 Co m m u n i c a t i o n s L i n k / G e n e r a t o r 1 0 , 0 0 0 1 0 1 0 , 0 0 0 Sa n d e r 7, 0 0 0 1 0 0 Ex c a v a t o r - u s e d m o d e l 26 0 , 0 0 0 1 1 8 4 , 7 2 1 1 8 4 , 7 2 1 As b e s t o s ( M o v e S i t e ) 14 0 , 0 0 0 1 1 6 , 3 5 0 2 0 0 , 0 0 0 t h e r e w e r e o v e r r u n s Ce l l S i t e # 3 A 2, 8 0 0 , 0 0 0 1 6 5 , 0 4 1 2 , 0 0 0 , 0 0 0 w e a t h e r r e l a t e d So f t w a r e U p g r a d e f o r C A E S / R a d i o ( C o m p a c t o r ) 6 0 , 0 0 0 1 6 1 , 9 4 6 6 1, 9 4 6 Fe n c e & G a t e s 6, 0 0 0 1 0 6 , 0 0 0 Mo w e r ( 1 / 2 c o s t s h a r e d w i t h P u b l i c W o r k s ) 5 , 0 0 0 1 5 , 5 4 1 5 , 5 4 1 Co v e r a l l B u i l d i n g - C o m p o s t 75 0 , 0 0 0 1 0 0 Op e r a t i o n R e v i e w M a n u a l 25 , 0 0 0 1 0 2 5 , 0 0 0 $4 , 4 2 1 , 0 0 0 $3 3 3 , 5 9 9 $2 , 5 0 6 , 2 0 8 Ec o P a r k / C O M F I T W i n d P r o j e c t CO M F I T w i n d T u r b i n e $6 , 0 0 0 , 0 0 0 $ 3 , 7 9 4 , 0 1 9 $ 6 , 0 0 0 , 0 0 0 Co m m u n i c a t i o n s L i n k ( T o w e r t o L a n d f i l l O f f i c e ) 4 0 , 0 0 0 0 4 0 , 0 0 0 EC O P a r k E n g i n e e r i n g 10 , 0 0 0 0 0 EC O P a r k P r o m o t i o n a l E q u i p m e n t 1 0 , 0 0 0 0 1 0 , 0 0 0 $6 , 0 6 0 , 0 0 0 $3 , 7 9 4 , 0 1 9 $6 , 0 5 0 , 0 0 0 Co m m u n i t y D e v e l o p m e n t IC S P C o m m u n i c a t i o n s $1 2 , 0 5 0 1 $ 5 6 $ 1 0 , 0 0 0 Fi r e S e r v i c e s - F i r e f i g h t e r S c e n e R e h a b S h e l t e r 2 , 0 0 0 2 0 2 , 0 0 0 Fi r e S e r v i c e s - C a r b o n M o n o x i d e M o n i t o r 8 , 0 0 0 2 0 8 , 0 0 0 Fi r e S e r v i c e s - R e v i e w S t u d y 20 , 0 0 0 1 0 2 0 , 0 0 0 $4 2 , 0 5 0 $5 6 $4 0 , 0 0 0 In f o r m a t i o n S e r v i c e s Ha r d w a r e U p g r a d e s $1 0 , 0 0 0 2 $ 3 , 6 6 2 $ 1 0 , 0 0 0 Tr a n s f e r t o R e s e r v e s 12 , 5 0 0 1 0 1 2 , 5 0 0 Ba c k u p S e r v e r 16 , 0 0 0 1 1 5 , 5 1 3 1 5 , 5 1 3 Co u n c i l C h a m b e r A u d i o U p g r a d e 2 0 , 0 0 0 3 0 2 0 , 0 0 0 $5 8 , 5 0 0 $1 9 , 1 7 5 $5 8 , 0 1 3 Ca r r i e d Pr o j e c t C o s t s Fo r e c a s t e d t o Di r e c t o r ' s Pr o j e c t C o s t Fo r w a r d to D a t e Ma r c h 3 1 , 2 0 1 4 Co m m e n t s Pu b l i c W o r k s Ch e s t e r S e w e r : Pu m p S t a t i o n 2 ( V i c t o r i a S t ) P l u m b i n g $ 2 , 0 0 0 2 $ 6 0 0 $ 6 0 0 0 1 - 2 5 - 2 5 0- 2 9 5 1 0 4 C h a r g e d t o 1 0 0 , N e e d s t o b e c h a r g e d t o 1 0 4 , p l u mbing not done, dealt with safety item regarding access Tr e a t m e n t P l a n t C o m p u t e r 3, 5 0 0 2 0 3 , 0 0 0 1 0 - 2 5 - 2 5 0 - 2 9 5 1 0 1 N e e d t o f o l l o w u p w i t h C l i f f , n eed phone line repaired Wa s t e w a t e r S y s t e m O p e r a t i o n S t u d y & D e s i g n 6 0 , 0 0 0 1 5 , 5 0 0 1 5, 0 0 0 1 0 - 2 5 - 2 5 0 - 2 9 5 1 0 3 Co l l e c t i o n S y s t e m C l e a n i n g & V i d e o i n g 1 5 , 0 0 0 1 1 3 , 0 0 0 1 5 , 0 0 0 0 1 -2 5 - 2 5 0 - 2 9 5 1 0 2 Ma n h o l e R e p a i r s & I n f i l t r a t i o n R e d u c t i o n 1 5 , 0 0 0 2 1 , 0 3 0 8 , 0 0 0 0 1 -2 5 - 2 5 0 - 2 9 5 1 0 2 C o m p l e t e d ~ 1 5 m a n h o l e s , w a s u n d e r t h e i m p r e s sion the manholes where already done, behind schedule Pu m p R e p l a c e m e n t 25 , 0 0 0 2 0 0 0 1 - 2 5 - 2 5 0 - 2 9 5 1 0 4 T h e r e s h o u l d b e s o m e t h i n g c h a r g e d here ? Shoreham purchase? WW T P - R e t a i n i n g W a l l 10 , 0 0 0 2 0 0 1 0 - 2 5 - 2 5 0 - 2 9 5 1 0 1 N o t p r e f o r m i n g w o r k a t t h i s t i m e WW T P - D i g e s t e r R e p a i r s 15 , 0 0 0 1 0 0 1 0 - 2 5 - 2 5 0 - 2 9 5 1 0 1 M a d e a m o d i f i c a t i o n t o c o v e r , t o make it more safe, need to reassess $1 4 5 , 5 0 0 $2 0 , 1 3 0 $4 1 , 6 0 0 Mi l l C o v e W a t e r : WT P D e c o m m i s s i o n i n g ( $ 3 0 0 , 0 0 0 C F ; $ 3 0 0 , 0 0 0 N e w ) $6 0 0 , 0 0 0 1 $5 6 0 , 0 0 0 $6 6 0 , 0 0 0 01 - 1 0 - 1 1 5 - 2 9 5 1 0 1 N e e d t o a d d c o n t r a c t o r s h o l d b a c k , S N c c l a i m s and WA invoice and misc Mi l l C o v e S e w e r : Wa s t e w a t e r S y s t e m O p e r a t i o n S t u d y $ 4 0 , 0 0 0 1 $ 3 , 1 0 0 $ 1 0 , 0 0 0 01 - 2 5 - 2 7 5 - 2 9 5 1 0 1 Ma n h o l e R e p a i r s & I n f i l t r a t i o n R e d u c t i o n 1 0 , 0 0 0 2 0 1 , 5 0 0 0 1 - 2 5 - 2 7 5- 2 9 5 1 0 2 O n l y c o m p l e t e d f l o w m o n i t r o i n g $5 0 , 0 0 0 $3 , 1 0 0 $1 1 , 5 0 0 We s t e r n S h o r e S e w e r : Fo r c e m a i n R e p l a c e m e n t ( P S 2 ) - D e s i g n $ 3 5 , 0 0 0 1 $ 2 1 , 0 0 0 $ 3 0 , 0 0 0 0 1 - 2 5 - 2 5 5 - 2 9 5 1 0 3 Co l l e c t i o n S y s t e m C l e a n i n g & V i d e o i n g 1 5 , 0 0 0 1 0 8 , 0 0 0 0 1 - 2 5 - 2 5 5 - 2 95 1 0 2 H a d i s s u e s w i t h c o n t r a c t e d e q u i p e m e n t Ma n h o l e R e p a i r s & I n f i l t r a t i o n R e d u c t i o n 2 5 , 0 0 0 1 3 , 6 6 0 5 , 0 0 0 0 1 -2 5 - 2 5 5 - 2 9 5 1 0 2 D i d n o t r e p a i r a s m a n y m a n h o l e s a s w o u l d l i k e , s tarted late Pu m p R e p l a c e m e n t 25 , 0 0 0 2 5 , 0 0 0 5 , 0 0 0 0 1 - 2 5 - 2 5 5 - 2 9 5 1 0 4 N e w O a k I s l a n d P u m p - n ot charged? Charged to operations? Wa s t e w a t e r S y s t e m I m p r o v e m e n t s - D e s i g n 5 0 , 0 0 0 1 0 1 5 , 0 0 0 0 1 -2 5 - 2 5 5 - 2 9 5 1 0 1 Y e t t o b e f i n a l i z e d , n e e d t o a d d f l o w m o n i t o r i n g $1 5 0 , 0 0 0 $2 9 , 6 6 0 $6 3 , 0 0 0 Ch e s t e r B a s i n S e w e r : Ca p a c i t y S t u d y $1 0 , 0 0 0 1 $0 $1 0 , 0 0 0 01 - 2 5 - 2 6 0 - 2 9 5 1 0 1 Y e t t o b e f i n a l i z e d Ne w R o s s S e w e r : WW T P I m p r o v e m e n t s - F i n a l i z e $ 4 5 , 0 0 0 1 $ 9 , 0 0 0 $ 1 0 , 0 0 0 0 1 - 2 5 - 2 6 5 -2 9 5 1 0 1 L i a b i l i t y a c c t f o r h o l d b a c k I t a k e i t Pu m p i n g S t a t i o n s I m p r o v e m e n t s - E l e c t r i c a l 7 5 , 0 0 0 2 0 5 0 , 0 0 0 0 1 -2 5 - 2 6 5 - 2 9 5 1 0 4 H a s n ’ t b e e n s t a r t e d , e x c p e t d e s i g n b u i l d t h i s year at best, install next yer $1 2 0 , 0 0 0 $9 , 0 0 0 $6 0 , 0 0 0 Mu n i c i p a l P r o p e r t y : Mu n i c i p a l B u i l d i n g R e p a i r s $1 0 0 , 0 0 0 1 $ 8 3 , 3 8 0 $ 1 0 0 , 0 0 0 1 0 - 1 0 - 1 1 0 - 2 9 5 1 0 1 N e e d t o a d d T r e e limbing, Asphalt, SNC invoice No GZ invoices Mu n i c i p a l B u i l d i n g S p a c e I m p r o v e m e n t s 2 5 , 0 0 0 2 0 0 1 0 - 1 0 - 1 1 0 - 2 9 5 1 0 1 T a l k t o E r i n - C o n s u l t a n t $ f o r G R S c h o o l Fr e d a ' s B e a c h P i c n i c P a r k & S t e p s 5 , 5 0 0 3 4 , 9 2 2 5 , 0 0 0 0 1 - 1 0 - 1 1 0- 2 9 5 1 0 2 T h i s i n c l u d e d o t h e r p a r k d e v e l o p m e n t l i k e S m i t h P a r k a nd near Gazebo, work is done An v i l P a r k 20 , 0 0 0 1 0 0 0 1 - 1 0 - 1 1 0 - 2 9 5 1 0 2 D i d n o t g e t p e r m i t t o c o m p l e t e w o rk prior to Sept 30,2013 Fi r e P r o t e c t i o n R e h a b i l i t a t i o n M i l l C o v e W a t e r 2 5 , 0 0 0 2 7 , 8 2 3 3 0 , 00 0 0 1 - 1 0 - 1 1 5 - 2 9 5 1 0 2 N e e d t o i n s t a l l j o c k e y p u m p s , a d v i c e f r o m SNC Tr u c k R e p l a c e m e n t 35 , 0 0 0 1 0 4 1 , 0 0 0 0 1 - 1 0 - 1 1 5 - 2 9 5 1 0 2 Ri d e O n L a w n M o w e r & T r a i l e r 5, 0 0 0 2 1 1 , 0 8 1 5 , 5 0 0 0 1 - 1 0 - 1 1 0 - 2 9 5 1 0 3 T h i s n e e d s t o b e s p l i t w ith Landfill Wh a r f I n s p e c t i o n - A s p o t o g a n 5, 0 0 0 0 6 , 5 0 0 0 1 - 1 0 - 1 1 0 - 2 9 5 1 0 2 T h i s i s t a k i n g p l a c e r i g h t n o w , r e port not finalized Si d e w a l k - P h a s e 2 F i n a l i z e C o n s t . C h e s t e r 3 5 , 0 0 0 1 0 0 0 1 - 2 0 - 2 0 0- 2 9 5 1 0 1 F i n a l i z e d L a s t y e a r Si d e w a l k - P h a s e 3 F i n a l i z e D e s i g n C h e s t e r 2 , 5 0 0 1 5 , 4 1 9 5 , 5 0 0 0 1 - 2 0 - 2 0 0 - 2 9 5 1 0 1 Si d e w a l k - P h a s e 1 F i n a l i z e C o n s t . C h e s t e r B a s i n 2 2 , 0 0 0 1 1 6 , 0 00 1 6 , 0 0 0 0 1 - 2 0 - 2 0 0 - 2 9 5 1 0 2 Si d e w a l k - P h a s e 2 F i n a l D e s i g n C h e s t e r B a s i n 2 5 , 0 0 0 1 2 , 2 5 0 2 , 25 0 0 1 - 2 0 - 2 0 0 - 2 9 5 1 0 2 D i d n o t f i n a l i z e t h e p h a s e 2 a s d i r e c t e d by Council Ro a d R e h a b i l i t a t i o n - M i l l C o v e 30 , 0 0 0 1 4 6 , 0 0 0 4 8 , 0 0 0 0 1 - 2 0 - 2 0 0 - 2 9 5 1 0 3 B o x c u l v e r t w a s m o r e e xpensive than anticipated, held off other work Sm i t h R o a d I m p r o v e m e n t s 15 , 0 0 0 1 0 0 0 1 - 2 0 - 2 0 0 - 2 9 5 1 0 3 N S T I R c o m p l e t e d w o r k , m i n o r w o r k c ompleted out of operations budget $3 5 0 , 0 0 0 $1 7 6 , 8 7 5 $2 5 9 , 7 5 0 To t a l $1 2 , 1 8 2 , 0 5 0 $4 , 9 9 1 , 3 3 6 $9 , 9 2 7 , 5 7 8 DE T A I L S RE C R E A T I O N & P A R K S Tr a i l s : S u r f a c e U p g r a d e s - C o n t i n u e t o i m p r o v e t h e t r a i l s u r f a c e . A p p r o x i m a t e l y 8 k m w i l l b e c o m l p e t e d . Tr a i l s : B r i d g e E v a l u a t i o n - O u r L O A w i t h D N R r e q u i r e s a n e n g i n e e r e d a s s e s s m e n t o f o u r b r i d g e s . B u d g e t i s b a s e d o n a c u r s o ry a s s e s s m e n t b y S N C . Tr a i l s : H e n n e b e r r y L a k e - S t e e p s l o p e o n t h e t r a i l w a h e s o u t co n t i n u o u s l y . P e r m a n e n t s o l u t i o n i s r e q u i r e d w h i c h i n c l u d e s s o me i n f i l l i n g a n d c u l v e r t w o r k . Tr a i l s : S i g n a g e P r o j e c t - C o n t i n u a t i o n w a y f i n d i n g s i g n a g e p r o j e ct . Tr a i l t o V i c t o r i a R o a d M o d i f i c a t i o n - r e d e s i g n t r a i l s l o p e u s i n g a s wi t c h b a c k a n d c o n n e c t i n g t o V i c t o r i a R o a d t o i m p r o v e p e d e s tr i a n s a f e t y . So l i d W a s t e Ro a d I m p r o v e m e n t s - t h e o r i g i n a l p l a n w a s t o s p e n d $ 5 0 , 0 0 0 p e r y e a r t o p a v e t h e r o a d . T h e b u d g e t e d f i g u r e r e p r e s e n t s t w o y e a r s o f r o a d i m p r o v e m e n t s . T h e b u d g e t e d a m o u n t f r o m t h e 2 0 1 2 b u d g e t a n d t h e bu d g e t e d a m o u n t f o r 2 0 1 3 . Be a r B o x e s - W e p r e s e n t l y r e n t t h e s e b o x e s f r o m G E ' s A l l T r u c k i n g . M y i n t e n t i s , o v e r a n u m b e r o f y e a r s , t o p u r c h a s e a t a r a t e of t w o p e r y e a r . Se c o n d t o w e r s i t e / o p e r a t i o n a l c h a n g e s - O v e r t h e n e x t n u m b e r o f m o n t h s t h e e x p e c t a t i o n i s t h a t o u r c o n s u l t a n t w i l l h a v e w i t h t h e r e c o m m e n d a t i o n s t h a t w i l l facilitate the needed changes for future years in de a l i n g w i t h t h e w a t e r t r e a t e d a t s i t e . I n 2 0 1 1 / 1 2 , w e b ud g e t e d $ 3 6 5 , 0 0 0 . I a m r e d u c i n g t h a t a m o u n t t o $ 2 5 0 , 00 0 t h i s b u d g e t y e a r . Co m m u n i c a t i o n s l i n k / A u t o G e n e r a t o r f o r A d m i n O f f i c e - i n w o r k i n g c l o s e l y w i t h t h e I T d e p a r t m e n t i t i s b e e n d e t e r m in e d t h a t t h e r e a r e a n u m b e r o f u p g r a d e s s t i l l r e q u i r e d a t o u r site. Al s o , b a s e d o n t h e i n c r e a s e d u s e o f t h e o f f i c e b u i l d i n g a s a c o m m u n i c a t i o n s a n d I T c o n n e c t i o n p o i n t , w e r e q u i r e t h e bu i l d i n g t o o p e r a t e u n d e r p o w e r o u t a g e s . Sa n d e r - T o r e p l a c e a n e x i s t i n g u n i t . Ex c a v a t o r - W e w i l l b e r e p l a c i n g o u r a g i n g e x c a v a t o r w i t h a n e w u n i t b a s ed o n m e e t i n g t h e t o t a l c o s t p u r c h a s e a g r e e m e n t o n t h e ol d u n i t . As b e s t o s - W e w i l l b e r e q u r e d t o m o v e t h e o l d a s b e s t o s s i t e t o a n e w l o c a t i o n . Ce l l S i t e # 3 - W e w e r e r e q u i r e d t o c o n s t r u c t o u r n e w c e l l s i t e i n t h i s c o m i n g c o n s t r u c t i o n s e a s o n . So f t w a r e U p g r a d e f o r C A E S - T h e s y s t e m r e q u i r e s u p g r a d e s f r o m t h e m a n u f a c t u r e r . Fe n c e s & G a t e s - T h e r e i s s o m e a d d i t i o n a l w o r k i n t h e a r e a o f t h e p o n d s a n d H H W s i t e t h a t r e q u i r e s m o r e f e n c i n g a n d g a t e s . Mo w e r - T h e P u b l i c W o r k s D e p t . a n d t h e S o l i d W a s t e D e p t . w ou l d l i k e t o p u r c h a s e a r i d e o n m o w e r t o s h o r t e n w o r k t i m e s a nd b e t t e r u t i l i z e s t a f f . W e h a v e c u r r e n t l y b e e n u s i n g p u s h mowers and feel that th i s w o u l d b e a n i m p r o v e m e n t . Co v e r a l l B u i l d i n g - W i l l b e u s e d i n O r g a n i c W a s t e p r o c e s s i n g i n c o n j u n c t i o n w i t h L u n e n b u r g a n d Q u e e n s C o u n t y Ec o P a r k / C O M F I T W i n d P r o j e c t CO M F I T W i n d T u r b i n e - C o n s t r u c t i o n a n d c o m m i s s i o n i n g o f o u r w in d t u r b i n e a t K a i z e r M e a d o w Co m m u n i c a t i o n s L i n k ( T o w e r t o L a n d f i l l O f f i c e ) - EC O P a r k E n g i n e e r i n g - F i n i s h u p o n e n g i n e e r i n g r e p o r t s EC O P a r k P r o m o t i o n a l E q u i p m e n t - T r a d e s h o w e q u i p m e n t Co m m u n i t y D e v e l o p m e n t Fi r e S e r v i c e s - F i r e f i g h t e r S c e n e R e h a b S h e l t e r - p e n d i n g F i r e A d v is o r y r e c o m m e n d a t i o n s Fi r e S e r v i c e s - C a r b o n M o n o x i d e M o n i t o r - p e n d i n g F i r e A d v i s o r y r e c om m e n d a t i o n s Fi r e S e r v i c e s - R e v i e w S t u d y - L o o k a t o v e r a l l f i r e s e r v i c e d e l i v e r y i n o u r m u n i c i p a l i t y In f o r m a t i o n S e r v i c e s Ha r d w a r e U p g r a d e s Tr a n s f e r t o R e s e r v e s - a n n u a l c o n t r i b u t i o n t o r e s e r v e s f o r f u t ur e I T e q u i p m e n t p u r c h a s e s Ba c k u p S e r v e r Ne t w o r k A t t a c h e d S t o r a g e Co u n c i l C h a m b e r A u d i o U p g r a d e - A u d i o s y s t e m u p g r a d e f o r c o u nc i l c h a m b e r s Pu b l i c W o r k s Pu m p S t a t i o n 2 , C h e s t e r - r e p l a c e a g e a n d d e t e r i o r a t e d p l u m b in g w i t h i n t h e p u m p s t a t i o n Tr e a t m e n t P l a n t C o m p u t e r , C h e s t e r - i m p r o v e c o m m u n i c a t i o n a n d r e c o r d m a n a g e m e n t f o r w a s t e w a t e r s y s t e m s Wa s t e w a t e r S y s t e m S t u d y & D e s i g n , C h e s t e r - r e v i e w s y s t e m s o p e r a t i o n a n d d e s i g n m o d i f i c a t i o n s t o s y s t e ms t o m e e t r e g u l a t i o n s a n d i m p r o v e o p e r a t i o n a n d c a p a c i t y Co l l e c t i o n S y s t e m C l e a n i n g & V i d e o i n g , C h e s t e r - i m p r o v e f l o w a nd i n s p e c t s y s t e m f o r m a l f u n c t i o n s i n o r d e r t o p l a n r e q u i r e d r e pa i r s Ma n h o l e R e p a i r s , C h e s t e r - t o r e d u c e t h e a m o u n t o f f l o w e n te r i n g t h e p l a n t t h a t d o e s n o t r e q u i r e t r e a t m e n t Pu m p R e p l a c e m e n t , C h e s t e r - e a c h y e a r p u m p s r e q u i r e r e p l a c e m en t e i t h e r d u e t o a g e o r m a l f u n c t i o n Tr e a t m e n t P l a n t R e t a i n i n g W a l l , C h e s t e r - t i m b e r s t r u c t u r e i s d e t e r i o r a t e d a n d r e q u i r e s r e p l a c e m e n t Tr e a t m e n t P l a n t D i g e s t o r R e p a i r s , C h e s t e r - t o e l i m i n a t e a s a f et y c o n c e r n a s s o c i a t e d w i t h t h e o p e r a t i o n o f v a l v i n g w i t h o u t a s a f e w o r k i n g p l a n t o v e r a n o p e n p i t Ut i l i t y D e c o m m i s s i o n i n g , M i l l C o v e - d i s c o n n e c t t h e U t i l i t y ' s c u s to m e r s a n d c o n n e c t t h e m t o t h e a l r e a d y d r i l l e d w e l l s Wa s t e w a t e r S y s t e m S t u d y & D e s i g n , M i l l C o v e - r e v i e w s y s t e m s o p e r a t i o n a n d d e s i g n m o d i f i c a t i o n s t o s y s t e ms t o m e e t r e g u l a t i o n s a n d i m p r o v e o p e r a t i o n a n d c a p a c i t y Ma n h o l e R e p a i r s , M i l l C o v e - t o r e d u c e t h e a m o u n t o f f l o w e n te r i n g t h e p l a n t t h a t d o e s n o t r e q u i r e t r e a t m e n t Pu m p S t a t i o n E l e c t r i c a l - s t u d y t h e p o t e n t i a l o f i n s t a l l i n g s y s te m s t o r e m o t e l y m o n i t o r a l l o f t h e p u m p s t a t i o n s a n d p l a n t s t o i m p r o v e s t a f f e f f i c i e n c y , a s w e l l a s p r o v i d e b a c k - u p p o wer Fo r c e m a i n R e p l a c e m e n t , W e s t e r n S h o r e - d e s i g n t h e r e p l a c e m e n t o f t h e m a i n p u m p s t a t i o n s f o r c e m a i n d u e t o n u m b e r a n d in c r e a s e f r e q u e n c y o f b r e a k s Co l l e c t i o n S y s t e m C l e a n i n g & V i d e o i n g , W e s t e r n S h o r e - i m p r o v e f l o w a n d i n s p e c t s y s t e m f o r m a l f u n c t i o n s i n o r d e r t o p l a n r e q u i r e d r e p a i r s Ma n h o l e R e p a i r s , W e s t e r n S h o r e - t o r e d u c e t h e a m o u n t o f f lo w e n t e r i n g t h e p l a n t t h a t d o e s n o t r e q u i r e t r e a t m e n t Pu m p R e p l a c e m e n t , W e s t e r n S h o r e - e a c h y e a r p u m p s r e q u i r e r e p l a c e m e n t e i t h e r d u e t o a g e o r m a lf u n c t i o n Wa s t e w a t e r S y s t e m I m p r o v e m e n t s , W e s t e r n S h o r e - c o m p l e t e t h e n e c e s s a r y i m p r o v e m e n t s t o m e e t r e g u l a t i o n s a nd i m p r o v e o p e r a t i o n a n d c a p a c i t y Mu n i c i p a l B u i l d i n g R e p a i r s - c o m p l e t e n e c e s s a r y b u i l d i n g r e p a i r s t o ex t e n d t h e b u i l d i n g s l i f e ( i . e . P a i n t b u i l d i n g , d r a i n a g e t i l e r e p a i r s , A C r e p l a c e m e n t e t c ) Mu n i c i p a l B u i l d i n g S p a c e I m p r o v e m e n t s - r e v i e w t h e b u i l d i n g s o p e ra t i o n a l s p a c e r e q u i r e m e n t s t o m a x i m i z e i t s u s e Fr e d a ' s B e a c h , C h e s t e r - c o n s t r u c t a t h i r d p i c n i c a r e a An v i l P a r k , C h e s t e r B a s i n - r e p a i r t h e d r a i n a g e d i t c h r e t a i n i n g w a ll a n d w o o d e n b r i d g e , i m p r o v e t h e e s t h e t i c s Fi r e P r o t e c t i o n S y s t e m , M i l l C o v e - r e v i e w s y s t e m s o p e r a t i o n a n d d e s i g n m o d i f i c a t i o n s t o s y s t e m s t o m e e t b e s t p r a c t i c e s an d t h e c u s t o m e r s n e e d s Tr u c k R e p l a c e m e n t - r e p l a c e a n a g i n g v e h i c l e w i t h h i g h m i l a g e a nd c o s t o f r e p a i r s La w n M o w e r - pu r c h a s e e q u i p m e n t t o p r o v i d e a n i n c r e a s e a n d c o s t e f f e c t iv e s e r v i c e f o r m u n i c i p a l p r o p e r t i e s Va l l e y R o a d , C h e s t e r - p r o c e e d w i t h t h e c o n s t r u c t i o n o f n e w l y d e s i g n e d i n t e r s e c t i o n a s p a r t o f t h e s t r e e t s c a p e s t u d y Si d e w a l k , C h e s t e r - c o m p l e t e p h a s e 3 o f 3 f o r t h e D u k e S t s i d e w a l k Si d e w a l k , C h e s t e r B a s i n - c o m p l e t e p h a s e 2 o f 3 f o r t h e C h es t e r B a s i n s i d e w a l k Ro a d R e h a b i l i t a t i o n , M i l l C o v e - i n s p e c t t h e d r a i n a g e s t r u c t u r e s a n d r o a d w a y s , c o m p l e t e n c es s a r y r e p a i r s t o d r a i n a g e s t r u c t u r e s , d e s i g n f o r r e - p a v i n g o f r o ad w a y s Sm i t h R o a d , C h e s t e r - c o m p l e t e t h e n e c e s s a r y r e p a i r s t o e n s u r e p r o p e r l y m a i n t a i n e d tr a v e l s u r f a c e a n d d r a i n a g e s t r u c t u r e s Wh a r f I n s p e c t i o n , A s p o t o g a n - c o m p l e t e t h e r e g u l a r l y s c h e d u l e d i n s p e c t i o n a s d e t a i l e d i n p r e vi o u s r e p o r t MUNICIPALITY OF THE DISTRICT OF CHESTER R E P O R T DATE: November 1, 2013 TO: Erin Beaudin, CAO FROM: Jami Fay, Planning Technician /Civic Address Coordinator DEPARTMENT: Community Development SUBJECT: New road name off of Oak Tree Road in the Forties BACKGROUND: There is a driveway off of Oak Tree Road that gives access to three dwellings. Two of them are cottages and one is a permanent dwelling. This road needs a name for the NS Emergency 911 System. There are three properties involved in the petition. Only the owners of one property responded to asked if they could name the road "HILTZBORO ROAD ". They stated that this name was used in the Forties in 1820's so there is historical significance. There is no other road name in the municipality that resembles or sounds like this proposed name. This name has been sent around for comments for approval from: Municipal Public Works Department — Mathew Davidson - OK District 6 Municipal Councilor — Tina Connor - OK New Ross Fire Department Fire Chief — Lyle Russell - OK IMPLICATIONS: If this road name is approved by Municipal Council it will be used in the NS Emergency 911 System 1 Policy: Policy P -44, Civic Numbering Policies, New Road Names and Road Name Changes. 2 Financial /Budgetary: A new road sign (with accessory materials) will be purchased and posted by the Public Works Department. Two new blue and white civic plates will be purchased and handed out to two of the existing dwellings free of charge because the municipality initiated this petition. 3 Environmental: n/a 4 ICSP: n/a 5 Other: n/a ATTACHMENTS: 1. Map 2. Petition OPTIONS: List options here. RECOMMENDATION: It is recommended that council approve the road name'HILTZBORO ROAD'. tu"y Signature MUNICIPALITY OF THE DISTRICT OF CHESTER Community Development Department 186 Central Street • PO Box 369, Chester, NS BOJ 1JO • Facsimile 902- 275 -2598 Building & Fire Inspection Services Email: building@chester.ca Telephone: 902-275-3080 NEW ROAD NAME PETITION Three (3) road name choices: la` Choice HILTZBORO ROAD 2 "d Choice 3`d Choice Signature of affected landowners: 1. PID# 60114030 AAN# 02025299 FOSTER OWEN HILTZ KEVIN HILTZ 2. PID# 60614773 AAN# 09485465 KEVIN FOSTER HILTZ 3. PID# 60114576 AAN# 05575591 PAUL FRANCES BLACK SHARON ELIZABETH CLARK MARCIA ELIZABETH BARSS Mltzboro Road Hiltzboro Road No Reply Planning & Development Services Email: plamung@chester.ca Telephone: 902- 275 -2599 Please fill in your road name choices, sign and return within two (2) weeks to the Planning Department. If you have any questions please call. New Road Name Off of Oak Tree Road in Forties 250 500 1,000 1:5,000 Feet