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HomeMy Public PortalAboutCOW A 2013-06-201 MUNICIPALITY OF THE DISTRICT OF CHESTER COMMITTEE OF THE WHOLE Thursday, June 20, 2013 – 8:45 a.m. AGENDA 1. MEETING CALLED TO ORDER 2. MINUTES OF PREVIOUS MEETING: 2.1 Committee of the Whole – May 2, 2013 3. CAO REPORT. 4. MATTERS ARISING: 4.1 LED Lighting (appointment at 9:00 a.m. with Black & MacDonald) 4.2 LED Streetlighting Options – Memo from Director of Finance dated June 20, 2013. 4.3 Report from Director of Recreation & Parks regarding Surplus Municipal Property. 4.4 Fees Policy 5. GRANT REQUESTS 5.1 Essential Services 5.2 Regional Services 5.3 Local Non-Profit 5.4 Community Halls 5.5 National/Provincial, Cultural/Health Services 5.6 Request received from New Ross Legion for Tourism Grant – Does the Committee wish this to be referred to Bluenose Coast for consideration? 6. NEW BUSINESS: 6.1 Tender T-2013-005 Asbestos Cell Relocation 6.2 Memo from Director of Community Development to CAO dated June 17, 2013 regarding Workplace Education Initiative. 7. ADJOURNMENT. APPOINTMENT ARRANGED 9:00 a.m. Black & MacDonald (30 minutes) 9:30 a.m. Fees Policy Review (15 minutes) 9:45 a.m. Workplace Education Program - CAO/Director of Community Development (15 minutes) 10:00 a.m. Chad Haughn, Surplus Municipal Property (30 minutes) In Camera following regular session under Section 22 of the MGA if required Ju n e 6 , 2 0 1 3 Da t e o f Cu r r e n t Ot h e r Kn o w n Other Pa g e 1 La s t C h a n g e Fe e s In f o r m a t i o n Po l i c y Recommendation Information Ad m i n i s t r a t i o n Co p y o f B y l a w s , M P S , L U B $1 0 . 0 0 pe r d o c u m e n t No change Ph o t o c o p y - l e t t e r s i z e $0 . 5 0 p e r p a g e Remove - Service offered locally Ph o t o c o p y - l e g a l s i z e $1 . 0 0 p e r p a g e Remove - Service offered locally Fa x - O v e r s e a s $4 . 0 0 pe r p a g e No change Fa x - R e c e i v e d $1 . 0 0 pe r p a g e No change Fa x - S e n t $2 . 0 0 pe r p a g e No change Pa r k i n g T i c k e t s $1 5 . 0 0 No change Ve n d o r L i c e n s e - R a t e p a y e r ( 1 y e a r ) $0 . 0 0 By l a w 1 1 No change Ve n d o r L i c e n s e - N o n R a t e p a y e r ( 1 / 4 y e a r ) $2 5 . 0 0 Un p r o c e s s e d p r o d u c t s o f t h e f a r m , f o r e s t , o r s e a By l a w 1 1 No change Ve n d o r L i c e n s e - N o n R a t e p a y e r ( 1 / 2 y e a r ) $5 0 . 0 0 Un p r o c e s s e d p r o d u c t s o f t h e f a r m , f o r e s t , o r s e a By l a w 1 1 No change Ve n d o r L i c e n s e - N o n R a t e p a y e r ( 1 y e a r ) $1 0 0 . 0 0 Un p r o c e s s e d p r o d u c t s o f t h e f a r m , f o r e s t , o r s e a By l a w 1 1 No change Ve n d o r L i c e n s e - N o n R a t e p a y e r ( 1 / 4 y e a r ) $5 0 . 0 0 Al l o t h e r g o o d s , w a r e s , o r m e r c h a n d i s e By l a w 1 1 No change Ve n d o r L i c e n s e - N o n R a t e p a y e r ( 1 / 2 y e a r ) $1 0 0 . 0 0 Al l o t h e r g o o d s , w a r e s , o r m e r c h a n d i s e By l a w 1 1 No change Ve n d o r L i c e n s e - N o n R a t e p a y e r ( 1 y e a r ) $2 0 0 . 0 0 Al l o t h e r g o o d s , w a r e s , o r m e r c h a n d i s e By l a w 1 1 No change Au c t i o n e e r s $2 0 . 0 0 No change Ta x C e r t i f i c a t e F e e $3 0 . 0 0 P- 2 0 No change NS F C h e q u e F e e $3 0 . 0 0 P- 2 0 No change De e d T r a n s f e r T a x 1% NA 1.50% In t e r e s t o n O v e r d u e T a x e s 12 % 1% p e r m o n t h No change An i m a l C o n t r o l Do g L i c e n s e - M a l e & F e m a l e $1 5 . 0 0 fi v e y e a r p e r i o d P- 2 0 Re d e m p t i o n F e e f o r D o g s $5 0 . 0 0 P- 2 0 Ke n n e l A p p l i c a t i o n F e e $7 5 . 0 0 On e t i m e f e e P- 6 8 Ke n n e l L i c e n s e $1 5 0 . 0 0 P- 6 8 Bu i l d i n g I n s p e c t i o n F e e s Ne w C o n s t r u c t i o n - $ 0 . 0 0 t o $ 1 0 , 0 0 0 $1 8 . 0 0 P- 1 8 $24.00Includes civic number fee (note that only $10 was being charged for civic address fee, new price adjusts to $14) Ne w C o n s t r u c t i o n - $ 1 0 , 0 0 1 t o $ 2 0 , 0 0 0 $2 4 . 2 5 P- 1 8 $30.00Includes civic number fee (note that only $10 was being charged for civic address fee, new price adjusts to $14) Ne w C o n s t r u c t i o n - $ 2 0 , 0 0 1 t o $ 5 0 , 0 0 0 $4 0 . 0 0 P- 1 8 $49.00Includes civic number fee (note that only $10 was being charged for civic address fee, new price adjusts to $14) Ne w C o n s t r u c t i o n - $ 5 0 , 0 0 1 t o $ 1 0 0 , 0 0 0 $7 0 . 0 0 P- 1 8 $79.00Includes civic number fee (note that only $10 was being charged for civic address fee, new price adjusts to $14) Ne w C o n s t r u c t i o n - $ 1 0 0 , 0 0 1 t o $ 2 0 0 , 0 0 0 $1 1 0 . 0 0 p l u s $ 1 . 0 0 p e r $ 1 , 0 0 0 o v e r $ 1 0 0 , 0 0 1 P - 1 8 $139.00plus $1.10 per $1,000 over $100,001 includes civic number fee Ne w C o n s t r u c t i o n - $ 2 0 0 , 0 0 1 a n d o v e r $2 1 0 . 0 0 p l u s $ 1 . 0 0 p e r $ 1 , 0 0 0 o v e r $ 2 0 0 , 0 0 1 P - 1 8 $264.00plus $1.10 per $1,000 over $200,001 includes civic number fee Re n o v a t i o n s - $ 0 . 0 0 t o $ 1 0 , 0 0 0 $8 . 0 0 P- 1 8 $10.00 Re n o v a t i o n s - $ 1 0 , 0 0 1 t o $ 2 0 , 0 0 0 $1 4 . 2 5 P- 1 8 $16.00 Pa g e 2 Da t e o f Cu r r e n t Ot h e r Kn o w n Other La s t C h a n g e Fe e s In f o r m a t i o n Po l i c y Recommendation Information Re n o v a t i o n s - $ 2 0 , 0 0 1 t o $ 5 0 , 0 0 0 $3 0 . 0 0 P- 1 8 $35.00 Re n o v a t i o n s - $ 5 0 , 0 0 1 t o $ 1 0 0 , 0 0 0 $6 0 . 0 0 P- 1 8 $65.00 Re n o v a t i o n s - $ 1 0 0 , 0 0 1 t o $ 2 0 0 , 0 0 0 $1 0 0 . 0 0 pl u s $ 1 . 0 0 p e r $ 1 , 0 0 0 o v e r $ 1 0 0 , 0 0 1 P- 1 8 $125.00 p l u s $ 1 . 1 0 p e r $ 1 , 0 0 0 o v e r $ 1 0 0 , 0 0 1 Re n o v a t i o n s - $ 2 0 0 , 0 0 1 a n d o v e r $2 0 0 . 0 0 pl u s $ 1 . 0 0 p e r $ 1 , 0 0 0 o v e r $ 2 0 0 , 0 0 1 P- 1 8 $250.00 p l u s $ 1 . 1 0 p e r $ 1 , 0 0 0 o v e r $ 2 0 0 , 0 0 1 De m o l i t i o n P e r m i t F e e NE W N/ A $20 Zo n i n g C o n f i r m a t i o n L e t t e r s $3 0 . 0 0 No Change NS F C h e q u e F e e $3 0 . 0 0 No Change Pl a n n i n g Ph o t o c o p i e s - C o l o u r ( S i n g l e S i d e d ) $0 . 3 0 pa g e No change Ph o t o c o p i e s - C o l o u r ( D o u b l e S i d e d ) $0 . 5 0 pa g e No change Ph o t o c o p i e s - B l a c k ( S i n g l e S i d e d ) $0 . 1 0 pa g e No change Ph o t o c o p i e s - B l a c k ( D o u b l e S i d e d ) $0 . 1 2 pa g e No change Ph o t o c o p i e s - P l a n s & D r a w i n g s B l a c k L i n e $0 . 7 5 sq u a r e f o o t ; l i m i t 1 5 No change Ph o t o c o p i e s - P l a n s & D r a w i n g s C o l o u r L i n e $2 . 0 0 sq u a r e f o o t ; l i m i t 1 5 No change Ph o t o c o p i e s - P l a n s & D r a w i n g s F u l l C o l o u r $3 . 5 0 sq u a r e f o o t ; l i m i t 1 5 No change Ph o t o c o p i e s - P l a n s & D r a w i n g s S c a n O n l y $3 . 0 0 sq u a r e f o o t ; l i m i t 1 5 No change Pu b l i c H e a r i n g D o c u m e n t s - B a s i c P a c k a g e FREE (NO CHARGE) Pu b l i c H e a r i n g D o c u m e n t s - E n t i r e p a c k a g e w i t h a l l t h e pu b l i c c o m m e n t s $0.12page LU B A m e n d m e n t A p p l i c a t i o n F e e $2 0 0 . 0 0 pl u s a d v e r t i s i n g d e p o s i t ( $ 4 0 0 - $ 5 0 0 ) P- 3 8 $300 plus advertising deposit ( $500) MP S A m e n d m e n t A p p l i c a t i o n F e e $2 0 0 . 0 0 pl u s a d v e r t i s i n g d e p o s i t ( $ 4 0 0 - $ 5 0 0 ) P- 3 8 $500 plus advertising deposit ( $500) De v e l o p m e n t A g r e e m e n t A p p l i c a t i o n F e e o r S u b s t a n t i a l Am e n d m e n t s t o D A $2 0 0 . 0 0 p l u s a d v e r t i s i n g d e p o s i t ( $ 4 0 0 - $ 5 0 0 ) P - 3 8 $400 plus advertising deposit ( $500) Di s c h a r g e o f D e v e l o p m e n t A g r e e m e n t Ne w f e e Recording fees in accordance with Land Registry office fees Un s u b s t a n t i a l A m e n d m e n t t o D e v e l o p m e n t A g r e e m e n t Ne w f e e $100 plus advertising deposit ( $250) De v e l o p m e n t P e r m i t ( b a s i c f e e ) $3 0 . 0 0 ba s i c f e e P- 3 8 $40 basic fee De v e l o p m e n t P e r m i t ( c o n s t r u c t i o n v a l u e o v e r $ 5 , 0 0 0 ) $5 0 . 0 0 c o n s t r u c t i o n v a l u e o v e r $ 2 , 0 0 0 P - 3 8 $60 construction value over $5,000 Si t e P l a n A p p r o v a l ( D e v e l o p m e n t P e r m i t i n c l u d e d ) ne w f e e $75 plus registry fee Si t e P l a n A p p r o v a l ( D e v e l o p m e n t P e r m i t i n c l u d e d ) ne w f e e $100 plus registry fee (construction value over $5,000) Va r i a n c e A p p l i c a t i o n F e e ne w f e e $50 plus cost of development permit Fi n a l S u b d i v i s i o n A p p r o v a l A p p . F e e ( 6 l o t s o r l e s s ) $2 0 0 . 0 0 pl u s r e c o r d i n g f e e s & p u b l i c o p e n s p a c e d e d i c a t i o n P- 3 8 $200 plus recording fees & public open space dedication Fi n a l S u b d i v i s i o n A p p r o v a l A p p . F e e ( 7 l o t s o r g r e a t e r ) $2 0 0 . 0 0 pl u s r e c o r d i n g f e e s & p u b l i c o p e n s p a c e d e d i c a t i o n P- 3 8 $400 plus recording fees & public open space dedication Te n t a t i v e S u b d i v i s i o n A p p r o v a l N/ A $50 Zo n i n g C o n f i r m a t i o n L e t t e r s $3 0 . 0 0 NS F C h e q u e F e e $3 0 . 0 0 Ap p l i c a t i o n f o r L e t t e r o f C o n c u r r e n c e ( C o m m u n i c a t i o n To w e r s ) Ne w $200 plus advertising deposit ( $500) Ro a d M a p B o o k $1 0 P- 3 8 $12 Ci v i c A d d r e s s P l a t e s ` $1 2 $14 Pa g e 3 Da t e o f Cu r r e n t Ot h e r Kn o w n Other La s t C h a n g e Fe e s In f o r m a t i o n Po l i c y Recommendation Information By l a w Wh a r v e s & B e r t h a g e $4 0 . 0 0 Pu b l i c W o r k s Se w e r A p p l i c a t i o n F e e NE W N/ A Co v e r s s t a f f t i m e ( a d m i n ) t o p r o c e s s a p p l i c a t i o n Se w e r $50 Robin, Lyle, Matt - process, Nick to GPS Se w e r H o o k U p D e p o s i t Va r i e s Ba s e d o n e s t i m a t e t o d o t h e j o b Se w e r No change Se w e r C a l l O u t F e e NE W N/ A Co v e r s s t a f f t i m e i f t h e i s s u e i s n o t m u n i c i p a l i t y r e l a t e d Se w e r based on actual expense incurred St o r m W a t e r C o n n e c t i o n / D i s c o n n e c t i o n NE W N/ A Ba s e d o n e s t i m a t e t o d o t h e j o b , s i m i l a r t o s e w e r h o o k u p Se w e r to disconnect sump pumps from sanitary Su b d i v i s i o n / D e v e l o p m e n t R e v i e w NE W N/ A MO D C e n c u r e s s i g n i f i c a n t c o s t t o r e v i e w Su b B y l a w ? n o m i n a l f e e b a s e d o n s e r v i c e s a n d n o o f l o t s c r e a t e d So l i d W a s t e L o a d S e c u r i t y N e t t i n g NE W N/ A MO D C c u r r e n t l y l e n d s o u t n e t t i n g t o s e c u r e l o a d s ? d e p o s i t p e r n e t Bo a t S e p t i c P u m p o u t NE W N / A S e r v i c e i s c u r r e n l y f r e e , h o u r s a r e r e s t r i c t e d t o 7 - 3 , M - F $100 based on staff time, but fee could vary depending on date/time of request, weather, tide, wharf access Ba n d s t a n d / P a r k R e n t a l NE W N / A M O D C c u r r e n t l y p r o v i d e s s e r v i c e f o r f r e e $50 nominal fee and power usage, extra clean up before and after event Se p t i c W a s t e P u m p o u t - D e w a t e r i n g T r u c k NE W N/ A Th i s i s s e r v i c e i s c u r r e n t l y n o t p r o v i d e d $160/hr e m e r g e n c y b a s i s t o p u b l i c , b a s e d o f C o n t r a c t w i t h A I C Ro a d S i g n I n s t a l l a t i o n NE W N/ A Dr a f t p r o c e d u r e i n p l a c e , i n v o l v e s C o m m D e v & P W D e p t $250 staff time and materials, De a d A n i m a l C l e a n u p NE W N / A M O D C c u r r e n l y p r o v i d e s M a r i n e l i f e c l e a n u p No other agency currently provides this service, requests fall onto MODC Si d e w a l k E n t r a n c e R e p l a c e m e n t NE W N/ A Ba s e d o n e s t i m a t e t o d o t h e j o b Currently only one request for sidewalk entrance Dr i v e w a y C u l v e r t R e p l a c e m e n t NE W N / A B a s e d o n e s t i m a t e t o d o t h e j o b As we take ownership of more roads, requests will be submitted So l i d W a s t e C l e a n u p o n N o n - m u n i c i p a l P r o p e r t y NE W N/ A cost of cleanup plus staff time Wa s t e C o l l e c t i o n C o m p o u n d K e y I s s u a n c e NE W N/ A cost of replacement plus staff time Br a k i n g S o i l P e r m i t o n M u n i c i p a l R o a d s NE W N/ A Deposit , similar to TIR system Re c r e a t i o n Re g u l a r P a p e r : Ph o t o c o p i e s - C o l o u r ( S i n g l e S i d e d ) $0 . 3 0 pe r p a g e ; v o l u n t e e r g r o u p s No change Ph o t o c o p i e s - C o l o u r ( D o u b l e S i d e d ) $0 . 5 0 pe r p a g e ; v o l u n t e e r g r o u p s No change Ph o t o c o p i e s - B l a c k ( S i n g l e S i d e d ) $0 . 1 0 pe r p a g e ; v o l u n t e e r g r o u p s No change Ph o t o c o p i e s - B l a c k ( D o u b l e S i d e d ) $0 . 1 2 pe r p a g e ; v o l u n t e e r g r o u p s No change Co l o r e d P a p e r : Ph o t o c o p i e s - C o l o u r ( S i n g l e S i d e d ) $0 . 4 5 pe r p a g e ; v o l u n t e e r g r o u p s No change Ph o t o c o p i e s - C o l o u r ( D o u b l e S i d e d ) $0 . 7 0 pe r p a g e ; v o l u n t e e r g r o u p s No change Ph o t o c o p i e s - B l a c k ( S i n g l e S i d e d ) $0 . 1 5 pe r p a g e ; v o l u n t e e r g r o u p s No change Ph o t o c o p i e s - B l a c k ( D o u b l e S i d e d ) $0 . 2 5 pe r p a g e ; v o l u n t e e r g r o u p s No change Pa g e 4 Da t e o f Cu r r e n t Ot h e r Kn o w n Other La s t C h a n g e Fe e s In f o r m a t i o n Po l i c y Recommendation Information La n d f i l l In t e r e s t o n O v e r d u e A c c o u n t s 12 % 1% p e r m o n t h No change As b e s t o s $1 3 5 . 0 0 pe r t o n n e No change As p h a l t & B r i c k $3 5 . 0 0 pe r t o n n e No change Ca r d b o a r d & P a p e r $0 . 0 0 pe r t o n n e No change Co n t a m i n a t e d S o i l $4 5 . 0 0 pe r t o n n e No change Co n t a m i n a t e d S o i l - S p e c i a l P r o j e c t s $4 0 . 0 0 pe r t o n n e No change No n C o n t a m i n a t e d S o i l $1 5 . 0 0 pe r t o n n e No change Co n t a m i n a t e d A s p h a l t $7 5 . 0 0 pe r t o n n e No change DO E A p p r o v e d W a s t e $1 2 0 . 0 0 No change Re s i d u a l W a s t e - C u r b s i d e C o l l e c t i o n $6 1 . 0 0 pe r t o n n e $75.80 p e r t o n n e Re s i d u a l W a s t e - R e s i d e n t i a l / C o m m e r c i a l ( C h e s t e r ) $6 1 . 0 0 pe r t o n n e ; n o c h a r g e l e s s t h a n 6 8 0 k g s $75.80 p e r t o n n e Or g a n i c s & B l u e B a g s ( C h e s t e r ) $0 . 0 0 No change Mi x e d C o n s t r u c t i o n & D e m o l i t i o n W a s t e $5 1 . 5 0 pe r t o n n e $60.00 p e r t o n n e Mi x e d W a s t e $1 7 5 . 0 0 pe r t o n n e No change Sc r a p M e t a l $3 5 . 0 0 pe r t o n n e No change Se p t i c W a s t e $2 2 . 0 0 pe r t o n n e No change Wo o d $3 5 . 0 0 pe r t o n n e No change Sa n d B l a s t e d S a n d $4 5 . 0 0 pe r t o n n e No change Ti r e s - l a n d f i l l e d $6 0 . 0 0 pe r t o n n e No change CK F / M i n a s B a s i n R e s i d u a l s $6 6 . 0 0 pe r t o n n e Co n t r a c t No change HR M - C o m p o s t ( l a n d f i l l e d ) i n c l u d i n g h o s t f e e $8 0 . 0 0 pe r t o n n e Co n t r a c t No change LR C R C R e s i d u a l s ( i n c l u d i n g h o s t f e e ) $7 0 . 3 7 pe r t o n n e Co n t r a c t $71.78 per tonne LR C R C D i r e c t H a u l C o m m e r c i a l ( i n c l u d i n g h o s t f e e ) $7 7 . 8 0 pe r t o n n e $79.36 p e r t o n n e LR C R C C & D $4 5 . 0 0 pe r t o n n e No change To w n o f L u n . - R e s i d u a l s ( i n c l u d i n g h o s t f e e ) $7 0 . 3 7 pe r t o n n e Co n t r a c t $71.78 per tonne To w n o f L u n . - B l u e B a g s & C a r d b o a r d $2 3 4 . 0 0 pe r t o n n e $238.68 p e r t o n n e To w n o f L u n . - O r g a n i c s $1 5 7 . 0 0 pe r t o n n e $160.14 p e r t o n n e To w n o f L u n . - C o m m e r c i a l $7 7 . 8 0 pe r t o n n e $79.36 p e r t o n n e To w n o f L u n . - S p e c i a l C o l l e c t i o n $8 3 . 8 0 pe r t o n n e $85.48 p e r t o n n e To w n o f L u n . - S c r a p M e t a l , W o o d , A s p h a l t $3 5 . 0 0 pe r t o n n e No change To w n o f L u n . - M i x e d C & D $4 9 . 5 0 pe r t o n n e No change To w n o f L u n . - L e a f & Y a r d W a s t e $3 5 . 0 0 pe r t o n n e $35.70 p e r t o n n e Va l l e y W a s t e - R e s i d u a l s ( i n c l u d i n g h o s t f e e ) $6 5 . 5 6 pe r t o n n e Co n t r a c t $80.46 p e r t o n n e Va l l e y W a s t e - A s p h a l t , g y p r o c $3 5 . 0 0 pe r t o n n e No change