HomeMy Public PortalAbout2015-01-08_Council Public Agenda Package
MUNICIPALITY OF THE DISTRICT OF CHESTER
CHESTER MUNICIPAL COUNCIL
Thursday, January 8, 2015 at 8:45 a.m.
AGENDA
1. MEETING CALLED TO ORDER.
2. MINUTES OF PREVIOUS MEETING:
2.1 Council – Thursday, December 11, 2014
3. MATTERS ARISING:
3.1 T-2014-016 Septage Dredging and Dewatering – Memo from Director of Solid Waste
3.2 T-2014-017A Gold River School Roof Project – Memo from Director of Public Works
4. COMMITTEE REPORTS:
4.1 Committee of the Whole – December 18, 2014 – Warden Webber
4.2 Citizens Planning Advisory Committee – December 8, 2014 – Warden Webber
4.3 Any other Committee Reports.
5. CORRESPONDENCE:
5.1 Correspondence from Blair Hodgman dated December 1, 2014 regarding reduction of special
collection services.
5.2 Email dated December 1, 2014 from Blair Hodgman regarding reduction of special collection
services.
5.3 Correspondence from Nancy Hatch dated December 15, 2014 regarding support of
recommendations regarding Village commissions (Fiscal Review).
5.4 Letter from Marion Fryday-Cook NS/NUN Command Royal Canadian Legion dated December 19,
2014 requesting funds available in the Designated Community Project Fund.
5.5 Letter from Gerard Gagnon dated December 22, 2014 regarding Our Health Centre.
5.6 Letter from June Hume dated December 18, 2014 regarding support for the Village of Chester.
6. NEW BUSINESS:
6.1 Plan Review – ReVision – Update on Engagement Strategy (to be circulated)
6.2 Sherwood Golf and Country Club:
a. Request for Direction from Senior Planner dated December 23, 2014.
b. Correspondence from Homburg International Group Ltd. – Letter of Intent – Development
Agreement.
7. ADJOURNMENT.
APPOINTMENTS ARRANGED
9:30 a.m. Debbie Reeves and representatives of the New Ross 200th Anniversary Committee
In Camera following regular session under Section 22 of the MGA if required
*** WORKSHOP FOLLOWING COUNCIL MEETING - CBCL – Business/Industrial Park Feasibility Study
MUNICIPALITY OF THE
DISTRICT OF CHESTER
MEMORANDUM
REPORT TO: Tammy Wilson, CAO
SUBMITTED BY: Tara Maguire, Community Development Director
DATE: January 6, 2015
SUBJECT: reVision Update
ORIGIN: Strategic Plan - Continually reinforce the positive image of the
Municipality through leadership in public engagement and
communication.
Plan Review
______________________________________________________________________________________________________________________
CURRENT SITUATION:
The plan review process is well underway, and has been branded as “reVision”. The Citizen’s Planning
Advisory Committee has now had four meetings and has been actively involved in designing and
planning the first phase of public engagement.
RECOMMENDATION:
That Council receive the report as information. In addition, that Council review the list of stakeholders
and provide any feedback to staff.
BACKGROUND:
Staff has developed a work plan (see Appendix A), that includes three rounds of public engagement, a
policy review and the drafting of the documents. The work plan was presented to the Citizens Planning
Advisory Committee with no major changes suggested. The CPAC was also presented a detailed
communications plan for the entire plan review (Appendix B).
DISCUSSION:
Third Sector Consultants and staff have been working with the CPAC to plan and design the first round
of community engagement. These meetings will focus on building healthy and strong communities and
attempt to discover the values and priorities in our community. These meetings will build on work
already done by the Municipality including the Sustainability Plan, the Strategic Plan and the Climate
Change Plan. These plans all have ideas for our communities. At the Plan Review public meetings, we
want to make sure the community agrees with the ideas in these plans. We will also discuss what else
needs to be done to build strong communities.
Some communities have already come together to talk about their future, including New Ross,
Hubbards, Fox Point and Mill Cove. In communities, such as these, that already made plans, we will build
on those plans. However, some places haven’t yet had an opportunity to gather together and talk about
their future. Or they have not had this conversation in many years. In these places, we will help create
a vision and goals for the future. These visions will help Council and the Citizens Planning Advisory
Committee know what the community wants. This will guide the new Municipal Plan.
We are planning seven public meetings and each meeting will focus on nearby communities, but all are
welcome. The focus will be local, but we will also talk about the whole Municipality. A comprehensive
advertising campaign has already began, including a press release, a social media campaign, newspaper
ads, posters in key locations, as well as articles in the municipal newsletter and local newsletters.
Samples of the various advertising publications are included as Appendix C.
The dates, times, and locations of the sessions are as follows:
Saturday, January 17th
9 am-noon: Western Shore Legion Hall
1-4 pm: Chester Basin Fire Hall
Saturday, January 24th
9 am-noon: New Ross Fire Hall
1-4 pm: Forest Heights Community School
Saturday, January 31st
9am-noon: Chester Legion Hall
Saturday, February 7th
9am-noon: Blandford Community Centre
1-4 pm: Aspotogan Consolidated Elementary School
Members of the CPAC have been requested, at a minimum, to attend the session that is located closest
to their community, but have been invited to attend as many sessions as they can make. The same
invitation is extended to Council. Background materials will be made available on the municipality’s
website prior to each meeting, however, the sessions will also include a review of key materials. The
worksheets that are going to be used at each session will be converted into a very short survey of 2 or
3 questions that can be circulated on-line or in hardcopy to those who are not able to make a session.
Following each session, Third Sector will provide a summary of the session to each participant and will
request that attendees validate what was heard at the session. The summaries will also be sent to CPAC
and Council.
In addition to the community sessions, the first phase of engagement will also include targeted sessions
that are intended to focus on specific topics. These targeted sessions will be open to the general public,
but will be targeted to stakeholder groups. The list of sessions that was developed at the last CPAC
meeting include:
• Economic - local economic development
• Housing - variety of housing options
• Natural environment
• Built environment - building (including heritage and community character), infrastructure
(sewer/water) and wharves
• Transportation - public transportation, active transportation and different modes of
transportation
• Communication Infrastructure - technology and connectivity
• Recreation, leisure and culture
• Health and wellness - health and social services
A preliminary list of stakeholders was provided to the members of the CPAC. They provided additional
input. Staff agreed to recompile the list, and circulate it back to the committee for further reflection.
They have been asked to provide any additional input to staff. The recompiled list has been included as
Appendix C, and staff will make the same request to Council.
It is anticipated that all of this first round of engagement will be completed before summer 2015.
ATTACHMENTS:
Appendix A – Work Plan
Appendix B – Communications Plan
Appendix C – Sample of Promotional Material (poster, press release)
Appendix D - Stakeholder list
OPTIONS:
For information.
Prepared By Date
Reviewed By Date
Authorized By Date
Appendix A – Work Plan
PLAN REVIEW WORK PLAN 2014 - 2016
2014
Fall Winter Spring Summer Fall Winter Spring Summer Fall
Work Plan
Citizens Planning Advisory
Committee (CPAC)
Kick-off meeting of CPAC
Project branding
Public engagement plan
II. TECHNICAL 1. Planning primer
BACKGROUND REPORTS 2. Socio-economic profile
3. Planning Documents
4. Housing
5. Built environment
6. Natural environment
7. Transportation and
Infrastructure
8. Land Use Trends
III.EXTERNAL Community Kick-off meetings
ENGAGEMENT I Subject Area Focus Groups
(Third Sector)Survey
Engagement Report 1
IV. VISION & OBJECTIVES CPAC Workshops
V. POLICY REVIEW Community/ Rural Character
MPS DRAFT Change/ Growth Direction
Natural Environment
Subdivision
MPS Designations
Public Space/ Recreation
Transportation Options
Infrastructure
Pop-Ups
Targeted Sessions
Community open houses
Engagement Report 2
VII. DRAFT LUB/ SUB Land Use By-law
Subdivision By-law
Municipal Specifications
Format/ Design/ Layout
VIII. EXTERNAL
ENGAGEMENT III Community open houses
IX. APPROVALS Public Hearings
Ministerial Approval
I. PLAN REVIEW PROCESS
1) Facilitator Hired
Phase Item Milestones Deliverables
2) CPAC Formed
3) Guiding Principles
4) ReVision Brand
5) Public Engagement Plan
7) Transportation (March 2015)
8) Land Use / Development Trends (Mar/ Apr 2015)
1) Municipal Planning Primer - complete (Nov. 2014)
2) Socio Economic (Feb. 2015)
3) Current Planning Documents – complete (Nov. 2014)
4) Housing (March 2015)
5) Built Environment (Feb. 2015)
6) Natural Environment (Feb. 2015)
4) Engagement Reports (Committee and Council)
1) 7 meetings -> validate vision and develop direction
2) 5 focus groups
3) Survey
MEETINGS
ENGAGEMENT REPORT
2) Draft MPS Policy
1) Policy statements and intent - issue specific
1) Feedback on draft policies and key objectivesVI. EXTERNAL ENGAGEMENT
II
Third Sector and Staff OPEN HOUSES
3) Draft Subdivision By-laws
2) Draft Land Use By-laws
OPEN HOUSES
2015 2016
VISION/ OBJECTIVES
DRAFT DOCUMENTS
Appendix B – Communications Plan
Plan Review – Communications Plan
The goal of the Plan Review communications plan is to provide clear, accurate and engaging
information to residents and stakeholders. This communications plan is the broad public
engagement program which is supported by a specific public engagement program being
facilitated by Third Sector Enhancements Ltd.
Communications Principles
Clear – we will advertise in a simple way. All communications will be in plain language.
Variety – we will use many different formats. This will help reach more people. It will also help
people who may who have trouble reading English.
Timely – notices will be posted well in advance of meetings and events.
Visible – we will post information across the Municipality in high traffic areas. We will use
newspapers, bulletins and other well-read sources.
The Plan Review has several phases and multiple engagement events. There are also recurring
Citizens Planning Advisory Committee (CPAC) meetings. Six to eight background reports will be
made available to the public and the committee. In addition, the facilitator will produce
engagement reports.
Three different types of communications are planned. Each will have a specific purpose.
1. Notifications
These are simple communications to provide information only. They will include email lists,
print posters at the Municipal Building, postings on the website and some information posted
to Twitter and Facebook.
These will be used to inform stakeholders and interested citizens about meeting dates,
reports, meeting agendas and engagement events. The Municipality’s website and social
media are generally followed closely by a small but engaged group of citizens. Similarly, email
lists only reach those who have committed to following the Plan Review. These notifications
will be an important way to keep very engaged citizens informed of all aspects of the Plan
Review; however, they will not be the primary way to get people out to public meetings.
2. Engagement Campaign
Using the services of a professional facilitator, the Municipality will host kick-off sessions in the
New Year. These will be the major engagement pieces of the entire Plan Review. Ensuring
many, many citizens from across the Municipality know about these events and are interested
in attending is the major goal of this campaign. It will use all types of media: posters, social
media, email lists, newspapers and hopefully word of mouth. The goal will be to not only
inform people but to get them excited about the event.
This type of broad advertising will be used only for the kick off session and the phase two
engagement events. Should other big public engagement events take place, similar
advertising will also take place.
3. Interactive/ Social Campaigns
Not all residents will have the opportunity to attend the kick-off sessions or other formal
engagement events. To broaden the number of people who can learn about the Plan Review
and provide input, a series of smaller, social campaigns will happen. These are low cost, low
barrier ways to reach people. They would include traditional surveys, but also questions,
information, graphics and contests on social media. Finally, staff will hold informal pop-up
events at key locations in the Municipality. These events will take the engagement to where
people already are, like grocery stores and rinks. They will use posters, drawings, pictures
and one-on-one dialogue to encourage discussion. They will be easy, fun and visual.
Key dates
The first phase of public engagement – kick off meetings and targeted sessions – will happen in
January 2015. A second phase of public engagement is planned for summer/ fall of 2015.
Phase III will take place in the summer of 2016. These three phases will require an engagement
campaign over several weeks.
Notifications and interactive/ social campaigns will happen throughout the Plan Review as
required.
Specific dates and timelines are shown on the attached table.
Materials/ Tools
Newspaper Ads
The South Shore Breaker is published every Wednesday. Deadlines are normally one week in
advance. This is intended as the primary advertising vehicle; it is free and universally distributed
on the south shore.
The Lighthouse Now is published every Wednesday. Deadline is normally the previous Friday .
Newspaper ads will be used for the engagement campaign, in order to get the word out to as
many people as possible. Ads will run in the two weeks prior to the first engagement sessions.
Newspaper ads will also be used, when possible to advertise the location and date of CPAC
meetings. When the schedule is known in advance, multiple CPAC meeting dates will be placed
in a single advertisement.
Press Releases
Press releases should be prepared for major milestones and sent to the following media
contacts:
Lighthouse Now and South Shore Breaker
Community Newsletters
New Ross Flyer
Aspotogan Recreation Association Newsletter.
The Municipal Newsletter is published bi-monthly, with January, March, May and July upcoming.
Municipal Website
A new website will be launched shortly. It will include a separate Plan Review page, providing
links to reports and CPAC agendas and minutes. All events and meetings will also be posted on
the municipal website, preferably on the main page. It is www.chester.ca/revision and the email
address is revision@chester.ca.
Posters
Printed posters will be used for the engagement campaign. Posters will be placed in high traffic
locations throughout the Municipality at least two weeks before the first engagement session.
Placing posters will be a responsibility of both staff and CPAC members.
Radio
Radio advertisements for the engagement campaign will be considered if costs are reasonable.
Videos
Staff will explore creating short, simple videos to outline engagement topics. These could be
shared via social media and placed on the website. Videos would help residents who are not as
comfortable reading large amounts of text and hopefully engage a younger audience.
Process
1. Notifications
Citizens Planning Advisory Committee
Posters notifying the public of the date and time of the next meeting will be placed at
least one week prior to the meeting at the Municipal Building.
Agendas will be posted to the Municipal website on or before the Friday prior to the
meeting.
Approved minutes will be posted to the Municipal website.
An email will be sent out to the Plan Review email list at least one week prior to the
meeting, providing information on location, date and time.
Where possible, meetings will be advertised in a local newspaper. Where possible, each
ad will provide information on several meetings to reduce advertising costs.
Reports
Background reports and engagement reports will be posted on the Municipal website.
An email will be sent to the Plan Review email list with a link to new engagement reports
and background reports.
Engagement summaries will be sent to meeting/ focus group participants to ensure their
input was accurately captured.
Social Media
All meeting notices, meeting agendas, minutes, background reports and final
engagement reports will also be shared on the Municipal Twitter and Facebook
accounts. This is simply another method to provide notices to the public.
2. Engagement Campaign – External Engagement Part I
Newspaper Ads
Ads will be placed in the South Shore Breaker on January 7th and 14th.
Ads will be placed in the Lighthouse Now on January 7th and 14th.
An ad will be placed in the Masthead News on January 14th
Press Releases
Press releases will be sent to South Shore Breaker, Lighthouse Now, CKBW, Masthead News
Community Papers
News items have been sent to the New Ross Flyer and will be sent to the Aspotogan Recreation
Association Newsletter in mid-December for January publication.
The Municipal Newsletter is published bi-monthly, with January, March, May and July upcoming.
Staff have submitted a piece to the January edition.
Municipal Website
A new website will be launched shortly. It will include a separate Plan Review page, providing
links to reports and CPAC agendas and minutes. All events and meetings will also be posted on
the municipal website, preferably on the main page.
Posters
Posters will be placed throughout the Municipality in key locations: Post Office noticeboards,
Pharmasave, Grocery store and convenience store notice boards in: New Ross, Chester
Village, Western Shore/ Gold River, Hubbards / Mill Cove, Blandford / Bayswater, W indsor
Road / Canaan, Chester Basin
Posting date: week of 5th January
Take-down date: week of 9th February
Videos
Staff will create short invitation videos to be shared on Twitter and Facebook to advertise the
engagement events.
Staff will create short videos explaining the major topics and questions to prep residents for the
engagement.
3. Interactive/ Social Campaigns Ideas
Share your vision for your community – run a Twitter and Facebook campaign asking residents
to share their vision. Run before and during the kick-off meetings.
Photo Contests – what best represents your community – run a Twitter and Facebook campaign
asking people to send in pictures of what they feel best represents where they live.
Engagement Questions - run the value and visioning questions from each engagement session.
Run during the span of kick-off meetings and just after.
Pop-Ups – Municipal staff will create pop-up engagement events throughout the Municipality
prior to Phase II engagement events, to start discussion and also advertise.
Appendix C – Sample of Promotional Material (poster, press release)
Help us build the future of
the Municipality of Chester
The Municipality of Chester and the Citizens Planning
Advisory Committee invite you to attend the
upcoming public sessions. We are developing the
new 25 year Municipal Plan and we need your input
to create a plan that allows communities to maintain
their uniqueness and grow to their full potential.
Saturday, January 17th
9:00 am – 12:00 pm Western Shore Legion Hall
1:00 pm – 4:00 pm Chester Basin Fire Hall
Saturday, January 24th
9:00 am – 12:00 pm New Ross Fire Hall
1:00 pm – 4:00 pm Forest Heights Community School
Saturday, January 31st
9:00 am – 12:00 pm Chester Legion Hall
Saturday February 7th
9:00 am – 12:00 pm Blandford Community Centre
1:00 pm – 4:00 pm Aspotogan Consolidated Elementary
School
Your input is key to creating a Municipal Plan that
fosters a strong and healthy community.
Please visit www.chester.ca or contact Sean Gillis at
sgillis@chester.ca or 902-275-2599 to receive important information
prior to the meeting or for other questions about the process.
District of Chester’s Plan Review Kicks off in the New Year
The Municipality of the District of Chester is starting a two year process to update the rules guiding
growth and development. This public process is the Plan Review. It will create new rules for what can be
built. It will create new rules for what land uses are allowed. Finally, it will provide a new vision for how
communities should develop.
Early in 2015 the Municipality will host a series of public meetings. These meetings will help us create a
vision for the community, which will be the basis for the new Municipal Plan. We will also speak about
what needs to be done to build strong communities.
Some communities have already come together to talk about their future. New Ross has done this. So
has Hubbards, Fox Point and Mill Cove. In places that have already started talking, these meetings will
continue the conversation. In places that have already made plans, Plan Review meetings will build on
those plans.
Some places haven’t yet talked about their future. Some places haven’t had this conversation in many
years. In these places, the meetings will help create a vision and goals for the future. These visions will
help the Municipality know what the community wants. This will guide the new Municipal Plan.
Seven meetings are planned. Meetings will focus on nearby communities, but all are welcome. The focus
will be local, but meetings will also look at the whole Municipality. If you have any questions, please
contact us at revision@chester.ca or 902-275-2599. Below are the dates and times:
Saturday January 17th
9 am – noon: Western Shore Legion Hall
1pm – 4pm: Chester Basin Fire Hall
Saturday January 24th
9 am – noon: New Ross Fire Hall
1pm – 4pm: Forest Height Community School
Saturday January 31st
9am – noon: Chester Legion Hall
Saturday February 7th
9am – noon: Blandford Community Centre
1pm – 4 pm: Aspotogan Consolidated Elementary School
Appendix D - Stakeholder list
ReVision January 6, 2015
Plan Review Stakeholders:
Subject areas
- Economic - local economic development
- Housing - variety of housing options
- Natural environment
- Built environment - building (including heritage and community character), infrastructure (sewer/water)
and wharves
- Transportation - public transportation, active transportation and different modes of transportation
- Communication Infrastructure - technology and connectivity
- Recreation, leisure and culture
- Health and wellness - health and social services
1. Aspotogan Heritage Trust
2. Chester Heritage Society
3. Chamber of Commerce
4. Village Commission
5. Property owners associations and neighbourhood associations, either officially incorporated or self-
identified (e.g. Fox Point Lake)
6. Fire Departments
7. Western Shore Area Improvement Association
8. New Ross Development Society
9. Ross Farm
10. Bluenose Coast and other tourism associations
11. Chester Art Centre
12. Aspotogan Arts and Crafts
13. Youth and seniors groups - if organized
14. New Ross Development Society
15. Hubbards and Area Business Association
16. Western Shore Development Association
17. Chester Merchants Group
18. Bluenose Coastal Action Program
19. LQ Recreation Directors
20. Bonny Lea
21. SSWAP (South Shore Work Activity Program)
22. Hubbards Area Recreation Association (HARA) – Matt N is the Chair of this
23. South Shore Mental Health
24. NS Caregivers Association
25. Hubbards Area Business Association
26. Sport/recreation associations (may have a chapter as part of NS or south shore collective)
27. Organizations representing those who live with a disability or physical/mental/social challenge
28. Private owners
29. New Ross Farm Market
30. Chester Trust
31. Our Health Centre (OHC)
32. VOCTADA
33. Blandford Historic Society
34. New Ross Heritage Society
35. Family Resource Centre
36. Housing Authority
37. Acadia Entrepreneurship Centre
38. Local businesses
39. Church groups
40. Real estate developers
41. Garden Clubs (Chester Basin, Forties and ?)
42. Chester Yacht Club
43. Curling Club
44. Fire Department
45. Community Centres
46. Ocean Swells
47. Youth
48. Seniors groups
49. Skateboarding group
50. 4H
51.
52.
Other governments:
1. Acadia First Nation (Gold River Reserve)
2. Municipality of the District of Lunenburg
3. Municipality of the County of Kings
4. Municipality of the District of West Hants
5. Halifax Regional Municipality
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