HomeMy Public PortalAbout2023-05-15 Committee of the Whole MinutesSussex
Minutes of Meeting of Committee of the Whole
May 15, 2023
6:00 p.m.
Present:
Mayor Thorne, Deputy Mayor Wilson, Councillor Nelson,
Councillor Brenan, Councillor Milner, Councillor Maguire,
Councillor Bobbitt, Councillor MacLeod
Staff Present: Tara Olesen, Town Clerk, Chief Administrative Officer, Scott
Hatcher, Heather Moffett, Treasurer
Appro val of Agen da
Moved by: Councillor Brenan
Seconded by: Councillor Nelson
THAT the agenda for this Committee of the Whole meeting be approved as
circulated.
M otion Carried
2. Disclo sure of Conflict of Interest
No members present declared a conflict of interest on any items on the agenda
at this time.
3. Approval of Minutes April 24, 2023
Mov ed by: Councillor Milner
Seconded by: Councillor MacLeod
THAT the minutes of the Committee of the Whole meeting, held on April 24, 2023
be approved as circulated.
Motion Carried
4. M otions A rising out of Committee of the Whole
Chairperson Maguire noted that there were no outstanding motions arising out of
the Committee of the Whole.
Delegatio ns, Petitio ns and Correspondence:
6. Business Arising out of Committee of the Whole
Chairperson Maguire noted that there was no business arising out of the
Committee of the Whole.
Committee of the Whole Minutes
May 15, 2023
2
7. Works Committee
There were no items on the agenda for the Works Committee.
8. Community Services Committee
8.a 8th Hussars Sp orts Centre Cha nge R oom Renovations
CAO Hatcher reviewed the memo from Community Services Director
Thorne relating to Tender #PD23-049 — Changeroom Renovations . Due to
the submissions coming in over budget, Administration, through the
consultant, had requested that the low bidder, ICR General Contractors
Limited provide updated pricing to delete all work in the referees room and
adjacent washroom. Administration is recommending that Council accept
the revised pricing of $215,914.00 HST included from ICR General
Contractors Limited. The Committee agreed to forward this item to
Council through the Community Services Committee.
9. Economic Develo pment and Long Range Planning Committ ee
There we re no items on the agenda for the Economic Development and Long
Range Planning Committee.
10. Protective Services Co mmittee
There were no items on the agenda for the Protective Services Committee .
11. Administration Co mmittee
11. a Proposed Zoning By-law A mendment 1350-21-03 and Municipal Plan
By-law Amendment 704-20-02
CAO Hatcher informed the Committee that the public presentation for this
proposed by-law was not held as scheduled on May 11th for the proposed
Zoning By-law Amendment, By-law 1350-21-03 for the 358 St. George
Street development. It will be necessary to make a new resolution of
Council with the new dates for both the Public Presentation and Hearing of
Objections in order to fulfill the requirements of the Community Planning
Act. The Committee agreed to forward this ite m to Council through the
Administration Committee.
12. New Business
13. Date of Next Scheduled Regular Meeting - June 19, 2023
Chairperson Maguire noted that the next regular meeting of the Committe e of the
Whole is scheduled for June 19, 2023
Committee of the Whole Mi nutes
May 15, 2023
14. Adj ournment
oved by: Councillor Milner
Seconded by: Deputy Mayor Wilson
That this open session of the Committee of the Whole meeting be adjourned .
otion Carried
COUNCILLOR MfO RE CHAIRPERSON
TOWN CLERK