HomeMy Public PortalAbout2015-12-17_COW_Public Agenda PackageMUNICIPALITY OF THE DISTRICT OF CHESTER
COMMITTEE OF THE WHOLE
Thursday, December 17,201S - 8:45 a.m.
AGENDA
1. MEETING CALLED TO ORDER.
2. MINUTES OF PREVIOUS MEETING:
2.1 Committee of the Whole - December 3, 2015.
3. MATTERS ARISING:
3.1 Presentations - Employee Long Service Recognition Awards.
3.2 Tax Exemption Policy P-25 - Request for Decision from Director of Finance dated November 26, 2015
regarding amendments to the policy.
4. CORRESPONDENCE:
4.1 Sponsorship Request from Western Riptide Bantam AA Elite Bantam Female Hockey
regarding financial support to help host the Atlantic Canadian Championship from April 7 -10, 2016.
S. NEW BUSINESS:
5.1 Report for Information - Chester Basin Wharf Improvements Update.
5.2 Request for Direction - Routine Procurement Activities/Contract Terms.
5.3 Request for Decision - 2015/16 Fire Department Registrations
6. ADJOURNMENT.
In Camera following regular session under Section 22 of the MGA if necessary
NOTE: There will be a Special Meeting of Council following the regular scheduled
Committee of the Whole Meeting
Page 1 of 1
MUNICIPALITY OF THE
DISTRICT OF CHESTER
REPORT TO Council
SUBMITTED BY Steve Graham
DATE November 26, 2015
SUBJECT TAX EXEMPTION POLICY P-25
ORIGIN Public Complaint /Inquiries Requesting Clarification
CURRENT SITUATION:
3.2
We have had inquiries on the wording of the policy as it pertains to the income determination to qualify for
the exemption. The wording in Section 2 of the Tax Exemption Policy P-25 specifies whose income needs
to be included to determine the overall level of income. It's not clear in the section that our objective is to
determine the household income as the total of the income of all those that contribute to household
expenses, regardless if you are an owner (or part owner) of the property.
As well, we have had inquiries on how often an exemption has to be applied for and the deadline date.
Section 4 should be amended to specify that the exemption must be applied for each year prior to our fiscal
year-end date of March 31st.
RECOMMENDATION:
Adopt the changes to the policy to better reflect our intentions of determining if a property owner qualifies
for the exemption (Section 2) and to be clear on the time frame to qualify for the exemption (Section 4).
As per Section 48 of the Municipal Government Act, Municipal Council is required to give itself seven (7)
days notice of an amendment to a Policy. The following motion is in order if Council wishes to make the
recommended amendments to Policy P-25, Tax Exemption Policy:
That Municipal Council accept the recommendation of staff and give notice that at the December 17,
2015 Municipal Council Meeting, Municipal Council will consider amendments to Policy P-25, Tax
Exemption Policy as attached to staffs report dated November 26, 2015.
BACKGROUND:
Our current Tax Exemption Policy has been in place for many years which provides low income property
owners an exemption based on the income level of the household. The policy specifies income from owners,
spouses/common law, and persons who have an interest in the property. There are three criteria levels
within the policy that allows for a different tax exemption depending on the level of income.
1 Policy:
Tax Exemption Policy P-25
2 Financial/Budgetary:
N/A
3 Environmental:
N/A
4 Strategic Plan:
Maintain a high level of fiscal responsibility
5 Work Program Implications
N/A
6 Consultation/Communications (External v Internal)
Any change to the Policy for clarification may wish to be communicated to the public via the Municipal
Webpage, Municipal Newsletter and on the Application fon-n for Tax Exemption
ATTACHMENTS:
Tax I.Nemption Policy with amendments
OPTIONS:
None
Prepared BY Steve Graham, Director of Finance Date Nov 26, 2015
Reviewed BY Date
Authorized BY Tammy Wilson, CAO Date Nov 26, 2015
MUNICIPALITY OF THE DISTRICT OF CHESTER
POLICY P-25
TAX EXEMPTION POLICY
WHEREAS Section 69 of the Municipal Government Act permits a Municipality to grant a tax exemption
for low income earners;
THEREFORE BE IT RESOLVED that Council of the Municipality of the District of Chester adopts the
following policy respecting property tax exemptions.
1.0 In this Policy,
1.1 INCOME means a person's total income (total income before deductions) from all sources for
the calendar year preceding the fiscal year of the Municipality of the District of Chester,
excluding any allowances paid pursuant to the War Veterans Allowance Act (Canada) or Pension
paid pursuant to the Pension Act (Canada) and includes:
the income of all assessed owners, their spouse(s), including common law spouses
residing at the property; and
ii) those who hold an interest in the property and contribute to the household expenses.
1.2 Owner includes:
i) the person assessed for the property;
ii) a person who holds title including a part owner, joint owner, tenant in common, or joint
tenant of the property; and
iii) a person with a life interest in the property.
1.3 Principal Residence is the ordinary place of residence for greater part of the year of an owner as
well as an owner in a hospital or nursing care facility, unless that person has not slept at the
property for a period of two (2) years or more, or unless the property has been rented to paying
tenants, in either of which events, the property shall be deemed to cease being the owner's
ordinary place of residence.
2.0 The Municipality shall grant an exemption as follows:
i) For owners with an Income Level of $12,000 or less the tax exemption would shall be a
maximum of $500.00 (on the general tax rate only);
ii) For owners with an Income Level of $12,001 to $ 15,000 the tax exemption shall wea4d
be a maximum of $300. 00 (on the general tax rate only).
iii) For owners with an Income Level of $15,001 to $19,000 the tax exemption shall we- ld
be a maximum of $200. 00 (on the general tax rate only).
the -iAEen,e A -f all rise ss eP-1 }erg
ii their speuse(s),ineluding Commen Lady spouses, and
theses he hel l an Rtere-t+r thepFepeFty;
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3.0 A person or persons applying for an exemption must:
make an affidavit:
a) regarding his/her income from all sources in the year preceding the Municipal
taxation year for which the exemption is sought. Satisfactory verification of
income must be presented to substantiate the exemption. Exemption form
attached as Schedule "A".
b) verify that any person who holds an interest in the property, whose income is
not included in household income pursuant to clause 1.1 (ii) , does not
contribute to paying household expenses.
ii) provide satisfactory verification of income to substantiate the exemption;
ii) apply for the exemption each year prior to March 31St of the Municipal taxation year;
4.0 The exemption shall only apply to a property where at least one of the assessed owners
occupies it as his/her principal residence;
5.0 Prior to an exemption being granted, all outstanding debts to the Municipality, which are not a
lien on the property, shall be paid in full. This would include any fees such as building permit fees,
landfill tipping fees, recreation fees, etc.
6.0 A refusal to grant an exemption pursuant to this Policy &h-2& may be appealed to at
ref Council.
Notice of Intention to Adopt — Committee of the Whole-June19, 2014 (2014-278)
First Notice -Council - June26, 2014 (2014-292)
Second Notice -Council -July 10, 2014 (2014-321)
Effective -July 10, 2014
Dear Warden and Council
4.1
Sponsorship Request
We are building something amazing for women's hockey, and want you to join us.
This year marks a milestone in the development and delivery of elite woman's hockey
in the western region of Nova Scotia. With a roster of positive thinking and physically
active young women we are challenging teams from every corner of our province.
Although it is our first year, Hockey Nova Scotia has honored us to be the host of the
Atlantic Canadian Championship for elite Bantam Female hockey players.
Eyes from around Atlantic Canada will be poised on the South Shore of Nova Scotia
from April 7th to 10th as teams battle for the prestigious Atlantic Cup. An event of
this magnitude only comes to Nova Scotia every four years, and with regions around the
province vying for the honor - it will likely not arrive here again for years to come.
The Atlantic Canadian Championship comes with considerable cost, we are budgeting
over $10 000 to just run a bare bones event. However, our vision is much larger - and
with your support we will drive this event into the books as "simply world class."
We are hoping that you will consider allowing us to applaud you in so many ways
because of your vital financial support in helping us to make this a benchmark event
that will open the doors for so many young sport leaders.
Sincerely,
Jeremy KivIiw
Jeremy Kini
Head Coach,
Western Riptide Bantam AA
SPONSORSHIP PACKAGES
BENEFITS
PRESENTING SPONSOR • ALL OF THE PLATINUM • INTRODUCE THE KEYNOTE
BENEFITS. SPEAKER
$5 SOO - ONE ONLY • DROP THE PUCK AT THE GOLD • SPECIAL SIGNED JERSEY
MEDAL MATCH • BANNER DISPLAYED AT ALL
PLEASE CALL 902.54 r 0888 • RESERVED TABLE AT AWARDS RIPTIDE EVENTS IN 2016-17
• PRESENT GOLD MEDALS AND MUCH MUCH MORE...
LITE BANTAM FEMALE
ATLANTIC CANADIANH I SISI
n gni» Ill tiSouTH SHoRE., NovA SconA - 2016
0
1
0 � �
COMPANY INFORMATION
COMPANY NAME:
CONTACT PERSON:
DATE:
CONTACT EMAIL: CELL:
COMPANY ADDRESS:
CITY: PROVINCE: POSTAL:
PHONE:
SPONSORSHIP LEVEL:
WEBSITE:
❑ PRESENTING ($ 5 500)
❑ PLATINUM ($ 1 250+)
❑ GOLD ($ 825)
❑ SILVER ($ 325)
❑ BRONZE ($ 1 00)
DRAW PRIZES - IF YOU WOULD LIKE TO DONATE PRIZES TO BE GIVEN
OUT AT VARIOUS POINTS IN THE EVENT PLEASE LIST THEM HERE. TO
ENSURE MAXIMUM MARKETING EXPOSURE PLEASE PLACE YOUR LOGO ON
ALL PRIZES AND SEND THEM TO THE ADDRESS BELOW BY MARCH 15,
2016.
PRIZES:
PAYMENT:
PLEASE SEND A CHEQUE MADE PAYABLE TO "WESTERN RIPTIDES" TO:
RIPTIDES, BOX 1 1 12, LUNENBURG, NOVA SCOTIA, BOJ 2CO. PLEASE
NO POSTDATED CHEQUES, AND A $30 ADMINISTRATION FEE WILL BE
CHARGED ON ALL NSF CHEQUES.
NAME
SIGNATURE
MUNICIPALITY OF THE
DISTRICT OF CHESTER
FOR INFORMATION
S.1
REPORT TO: Tammy Wilson, CAO, Warden Webber and Members of Municipal
Council
SUBMITTED BY: Matthew Davidson, P.Eng., Director of Engineering & Public
Works
DATE: December 4,201S
SUBJECT: Chester Basin Wharf Repairs - Project Update
ORIGIN: 2015-16 Capital Budget
CURRENT SITUATION:
A structural assessment has been completed on the Chester Basin Wharf to ensure public safety. At this
time concrete barriers have been set in place to prevent vehicles parking on the wharf. The wharf has
been made accessible to local fisherman as needed and is open to foot traffic. A local contractor and
diving team are presently working to replace timber crib members that are in poor condition and
require immediate replacement to maintain the function of the wharf and prevent the loss of rock
ballast.
RECOMMENDATION:
N/A
BACKGROUND:
The public wharf located in Chester Basin was constructed in 1958 and is approximately 50 x 50 feet.
The structure consists of a rock ballasted creosoted timber cribs with timber stringers placed over top
that support a timber deck. There is an unpaved rock filled approach at the north end of the wharf with
access to the Trunk 3 highway. The original deck and stringers were replaced with a new superstructure
circa 1990.
SNC-Lavalin Inc. (SLI) completed an inspection of the public wharf and submitted a report dated
October 21, 2014. The purpose was to inspect and asses the wharfs condition, as well as provide
recommendations for repair. The inspection of the wharf was limited to a visual review of timber frame
structure while on the deck surface and along the adjacent floating dock. A visual assessment of
underwater portions of the structure was completed by a diver. Preceding the 2014 inspection, YMCL
Engineering Limited and KVM Environmental Ltd completed an inspection and assessment in 2011,
which was referenced by SLI in their report.
Contained within the 2015-2016 Capital Budget was $55,000 net HST to complete the
recommendations of SLI`s 2014 report, which included replacement of deck boards, crib timbers,
signage, gravels and bollards, along with a structural analysis of the stringers and deck be conducted
based on potential of notched timbers. On October 30, 2015 a follow up structural inspection was
completed by SLI after MODC staff restricted public access and removed deck boards along beam lines.
A report was completed dated November 13, 2015 by SNC and is outlined in the discussion below.
DISCUSSION:
SLIs structural report recently received November 13, 2015 compared the new finding with last year's
inspection report and recommends the following:
• Upon further review of the condition of the support structure, the limiting factor for load
capacity and life span is the timber ballasted crib. To replace decayed members in the crib would
require the complete replacement of the structure. Therefore, it's recommended reducing the
allowable vehicle load and areas of travel on the deck to pro -long its current life span.
• New wheel guards are to be installed in-line with the stringer at +/- 2000 mm from the south
face. The wheel guards are to be lag screwed into the stringers for capacity.
• Excessively decayed horizontal members at the perimeter will need to be replaced and new
vertical fenders installed at mid span of the cribs.
• Excessively decayed decking, wheel guards and horizontal containment members will need to
be replaced and annual inspections are required to monitor the overall capacity of the wharf.
With this course of action, an additional 3-5 years of life should be expected with annual maintenance
and inspection. Upon completion of the repairs SLI will issue an official report with loading per area.
IMPLICATIONS:
1 Policy:
Procurement Policy P-04 was followed, including local preference.
2 Financial/Budgetary:
Staff will be in regular communication with the contractor and who will be focused on the repairs
to the timber frame to limit the loss of ballast. Depending on the extent of the repairs in relation to
the $55,000 net HST budget, repairs to the decking, new wheel guards maybe completed next fiscal
year. An estimate for this work has not been completed to date but will be incorporated into the
2016-2017 Capital Budget, if required.
3 Environmental:
n/a
4 Strategic Plan:
Ensure sufficient infrastructure is available to best serve our residents and businesses.
5 Work Program Implications
ATTACHMENTS:
OPTIONS:
Prepared BY
Christa Rafuse, P.Eng.
Date November 27, 2015
Reviewed BY
Matthew Davidson, P.Eng
Date December 4, 2015
Authorized BY
Tammy Wilson, CAO
Date December 11, 2015
MUNICIPALITY OF THE S.2
DISTRICT OF CHESTER
REQUEST FOR DIRECTION
REPORT TO Warden Webber and Members of the Committee of the Whole
SUBMITTED BY Tammy Wilson, MURP, MCIP, Chief Administrative Officer
DATE
SUBJECT Routine Procurement Activities- Length and Terms of Contract
ORIGIN Strategic Priorities Chart
CURRENT SITUATION:
During the 2015-16 fiscal year, Council requested that the Strategic Priorities Chart be revised to
include a review of MODC's Procurement Practices as it pertains to contract terms- length of contract
and contractor requirements (WCB, OH&S , Insurance and Bonding). This report outlines MODC's
present requirements, provides a jurisdictional scan and some options for consideration.
RECOMMENDATION:
Staff do not have a recommendation. This report provides Council with the requested information.
Direction is requested as to how the Committee wishes to proceed.
BACKGROUND:
There has been some discussion pertaining to the Contract Terms (length and requirements) for
municipal contracts, in particular concern that the requirements impact the ability of smaller sized
firms/companies/contractors from bidding municipal jobs. Staff have been directed to bring back to
Council a report outlining MODC's requirements.
MODC's present Contract Requirements:
a) Construction Contracts over $100,000.
• Bid Bonds (10% of estimated contract price). Secures the bid and if bidder withdraws after
close thence MODC would be required to go to next lowest bid, which would be higher than
the originally selected bid. These are required at the time of tender submission and get
released when the tender is awarded.
• Bid / Performance / Payment Security in the amount of the contract. These can take the
form of irrevocable standby letters of credit; money order; certified cheque or bank drafts
in the amount of work to be performed and are required prior to signing a contract for
service.
• Insurance- The requirement is project specific. At a minimum $5,000,000 General
Commercial
b) All Construction Contracts
Current and valid Clearance Letter issued by the Workers Compensation Board (WCB);
Copy of a current and valid Letter of Good Standing issued by a Nova Scotia Workers
Compensation Board, approved audit company, OR proof that the Tenderer is in
compliance with the Nova Scotia Occupational Health and Safety Act and accompanying
regulations.
Insurance - Projects under $100,000 the requirement is project specific. At a minimum
$2,000,000 General Commercial
Industry Standards ( Province of Nova Scotia/ Construction Association of Nova Scotia) —
Construction Contract Guidelines
- Bid Bond / Security for projects over $100,000
- Clearance Certificate from WCB to provide evidence of WCB coverage
- OH& S- A certificate of recognition issued jointly by the WCB Board and an OH& S
Organization approved by the WCB, OR, a valid letter of good standing from an occupational
health and safety organization approved by the contracting authority indicating the
contractor is in the process of qualifying for the certificate of recognition.
- Insurance- form and amount is project specific
Schedule A contains the results of the jurisdictional scan respecting Length of Service Contracts.
DISCUSSION:
WCB- Workers Compensation: MODC requires Clearance Certificate.
The Workers Compensation Act and Regulations establishes the requirement for Workers
Compensation Injury Coverage, and further specifies those who are exempt. The insurance helps
protect the employer and the employee in the event of injury. A clearance letter confirms that a
company has workers compensation coverage, has met all payroll reporting requirements, has paid
all premiums to date and has no outstanding balance on account. If MODC were to hire contractors
without this coverage MODC would be responsible for them and would be required to pay premiums
based upon the labour amount of the contract. Any injuries sustained by them on MODC's job site
would become part of MODC's injury history with WCB and affect MODC's premium costs.
Option
MODC does have the option to pay the premium amounts for the contractor, however, as noted the
risk to MODC is a negative impact to premium amounts going forward if there is an injury. Presently
MODC's experience rating is such that MODC pays $2.49 per $100 of assessable payroll. This is
$0.67 higher than the industry rate. Taking on the additional risk of injury by contractors is not
recommended.
Occupational Health and Safety (OH&S) Requirements: MODC requires proof of
compliance: Certificate or MODC is to satisfy itself of compliance
Section 2 of the OH&S Act establishes an Internal Responsibility System that shares the
responsibility for the health and safety of persons at the workplace, to the extent of each party's
authority and ability to do so.
Section 13 of the OH&S Act establishes the responsibilities of an Employer; Section 14 establishes
the responsibilities of a Contractor and Section 15 establishes the responsibilities of a Constructor.
Amoungst other requirements, all are responsible for ensuring the health and safety of persons at or
near a workplace; that measures and procedures proscribed by the act and regulations are complied
with and that every employee, self-employed person and employer performing work at the workplace
complies with the Act and the Regulations. Section 23(1) further states that where a provision of this
Act or the regulations imposes a duty or requirement on more than one person, the duty or
requirement is meant to be imposed primarily on the person with the greatest degree of control over
the matters that are the subject of the duty or requirement. Thus the contractors or service suppliers
MODC hires must comply with the Act and MODC has a duty to ensure that they do, as we have the
greatest control over matters arising at our workplace.
OH&S has requirements for all employers, contractors and constructors to have an OH&S Policy;
Employers contractors and constructors over 20 employees have to have a Safety Program. The
OH&S Regulations stipulate specific requirements that all employers, which include contractor,
constructor, supplier, employee, owner or self-employed person must comply with.
When MODC contracts contractors or services that are to be provided on MODCs' site, Section 2 of
the OH&S Act implies that MODC is responsible to ensure compliance of a contractor with OH&S
Act and regulations. The best measure is to have a certificate of compliance presented by WCB or
an independent third party such as the Nova Scotia Construction and Safety Association. MODC
Council has asked that this requirement be adjusted such that rather than a Certificate, the Municipal
Engineer must satisfy himself regarding sufficient compliance with OH&S. This places an onus on
the Municipal Engineer to audit the contractor for OH&S Act and Regulation Compliance, which
causes concern respecting capacity/qualifications to do so. Such an Audit would require that the
Engineer ensure adequate Safe Work Practices. To do so would require that the Engineer understand
the tasks to be performed as well as be versed in the Occupational Health and Safety Regulations
respecting this same. For some tasks it is reasonable to expect that the Engineer would know the
tasks, for others it is not. This is resulting in MODC assuming a liability risk as the qualifications to
audit the Contractor for compliance is not sufficient.
The Atlantic Construction Contract Guidelines is a template that is commonly used for construction
contracts. This template requires a Certificate of Recognition Program- Letter of Good Standing. The
following is an excerpt:
"17.1 A certificate of recognition issued jointly by the Workers Compensation Board and an
occupational health and safety organization approved by the Workers Compensation Board,
OR
17.1.2 Valid letter of good standing from an occupation health and safety organization approved by
the contracting authority indicating the contractor is in the process of qualifying for the certificate
of recognition. Similarly, subcontractors must provide certification within the period of time as
stipulated in the tender documents. "
There is no ability to opt out of requiring compliance with OH&S. To do so would expose MODC
to significant liability.
There are associations such as the Nova Scotia Construction Safety Association, Safety Services
(WCB) and the Department of Labour itself that are available to provide assistance to employers in
obtaining and maintaining compliance with OH&S. MODC may wish to contract one of these
associations to develop a program to assist small, local contractors achieve compliance.
With respects to a jurisdictional scan as to whether municipalities require a Certificate of Recognition
or Letter of Good Standing, 26 municipalities in Nova Scotia are listed on the NS Construction Safety
Association Website as requiring the same.
Bid Bond — MODC requires a Bid Bond for construction projects over $100,000; Performance
Bond/Contract Security required for projects over $100,000
MODC's practice respecting Bid Bonds/Security is consistent with Industry Practice.
Rif] Pont]
The purpose of the Bid Bond is to ensure proponents submitting bids intend to complete the work. If
a proponent submits a bid, is the lowest compliant bid and walks, MODC can use the bond to offset
the costs of going the next lowest compliant bid or having to retender. The Bid Bond amount is
normally 10% and is returned upon award and execution of a contract.
A jurisdictional scan was completed for those municipalities on the South Shore. All those who
responded require the bid bond. Where they differ is the value of the project required to trigger the
need for a bid bond.
• TOMB- Projects over $20,000
• TOB- Projects over $100,000
• RQM- Most projects done in house; larger projects not done in house require the bid bond
• MODL- Projects over $200,000
• Atlantic Construction Contract Guidelines - projects over $100,000
Option
MODC may consider increasing the project threshold required. The risk would be in the costs to go
to next lowest bid if the lowest compliant bid withdrew itself the tender closed.
Performance Bond/ Contract Security
Performance Bond / Contract Security is required for construction contracts valued at over $100,000
and protects MODC from performance issues and ensure the conditions of the contract can be carried
out by MODC in the event the Contractor fails to perform. The Bond amount is for the amount of
the contract and can be reduced as the contract proceeds.
A jurisdictional scan was completed for those municipalities on the South Shore. All require the
Performance Bond/Contract Security .Where they differ is on the amount:
• TOMB- Projects over $20,000
• TOB- Projects over $100,000
• RQM- Most projects done in house; larger projects not done in house require the bond
• MODL- All construction projects.
• Atlantic Construction Contract Guidelines- projects over $100,000
Option
MODC may consider increasing the project threshold required. This would be contrary to best
practice and there risk to MODC increases as the threshold increases.
Length of Contracts
Schedule A contains the length of service contracts MODC enters into. The theory behind contract
lengths is the longer the term, the lower the rate. For some contracts a longer length is required as
the equipment the contractor is required to invest in for the contract is great. An example is the Waste
Collection Contract. Others require an investment in time to learn organization procedures/process
and redoing these contracts on an annual basis could be costly. Such a contract would be Auditing
Services.
In addition to costs of contracts, there is administrative work required in renewing contracts on an
annual basis that could outweigh the benefit of any savings. This work involves Tender Preparation,
advertising, evaluation and contract award.
Schedule A contains the results of a jurisdictional scan. As is evident contract terms vary. There are,
however, some consistency, such as contracts for Solid Waste Collection, Auditing Services and
Road Maintenance.
IMPLICATIONS:
1 Policy: Policy P-04 - Procurement Policy - contains the service contract- length of contract; Terms
such as, clearance letter from WCB, bid bonds, bonds, and Safety requirements are procedural (not
contained in Policy) and follow industry standards with the exception of MODC' s present practice
of not requiring a letter of good standing or compliance from an third party, respecting a contractors
compliance with OH&S, and rather satisfying itself that the third party complies.
2 Financial/Budgetary:
Risk in removing WCB, Bid or Bid Bond requirements could be financial.
3 Environmental:
4 Strategic Plan:
Maintain a high level of fiscal responsibility
Promote conditions conducive to fostering economic prosperity
5 Work Program Implications
6 Consultation/Communications (External v Internal)
ATTACHMENTS:
Schedule A- Contract Terms
Schedule B- Excerpt from OH& S Act
Schedule C- Excerpt from Atlantic Construction Contract Guidelines
OPTIONS:
1. WCB Clearance Letter: While not recommended, MODC could remove this requirement and cover
the premium costs. This poses significant risk to MODC as any injury would impact MODC's injury
history and thus increase WCB premiums.
2. OH&S Requirements. MODC may wish to collaborate with an Association such as WCB, Department
of Labour or the Nova Scotia Construction Safety Association to develop a program to assist local
contractors with obtaining compliance with the requirements of the OH&S Act and Regulations.
3. Bid / Bond Requirements. Understanding the increased risk exposure, MODC may wish to increase
the threshold upon which a bond is triggered.
4. Length of Contract. MODC may wish to change the length of contract for services as specified in Policy
P-04, Procurement Policy
Prepared BY Tammy Wilson, MURP, MCIP, CAO Date December 10, 2015
Reviewed BY Date
Authorized BY Date
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1996, c. 7 occupational health and safety 3
Code of Practice
Powerto require code of practice...................................................................................................... 66
Appeals
Review of order or decision.............................................................................................................. 67
LabourBoard..................................................................................................................................... 68
Right to appeal and consequences of appeal .................................... ............................... 69
Appealsmay be heard together......................................................................................................... 69A
Jurisdiction of Board and court review............................................................................................. 70
Enforcement
Registration of decision or order with Supreme Court.. ........ ........................................................... 71
Enforcementof final decision or order.............................................................................................. 72
Powerto arrest................................................................................................................................... 73
Offencesand penalties....................................................................................................................... 74
Powersof court on conviction........................................................................................................... 75
Deemedact or omission of employer............................................................................. ................ 76
Participationin offence...................................................................................................................... 77
Immunityfrom civil action................................................................................................................ 78
Limitationperiod for prosecution...................................................................................................... 79
Analysts............................................................................................................................................. 80
Proof of orders and other documents................................................................................................ 81
Regulations
Regulations........................................................................................................................................ 82
Authorizeddeviation from regulations.............................................................................................. 83
Transitional Provisions
Enforcement under Act and substituted references........................................................................... 85
Effective Dates
Coal Mines Regulation Act repealed................................................................................................. 86
Metalliferous Mines and Quarries Act repealed .......... -.................................................................... 87
FormerAct repealed.......................................................................................................................... 88
Effectivedates................................................................................................................................... 89
Short title
1 This Act may be cited as the Occupational Health and Safety Act.
1996, e. 7, s.1.
Internal Responsibility System
2 The foundation of this Act is the Internal Responsibility System
which
(a) is based on the principle that
(i) employers, contractors, constructors, employees and
self-employed persons at a workplace, and
(ii) the owner of a workplace, a supplier of goods or pro-
vider of an occupational health or safety service to a workplace or an
OCTOBER 1, 2014
occupational health and safety 1996, c. 7
architect or professional engineer, all of whom can affect the health
and safety of persons at the workplace,
share the responsibility for the health and safety of persons at the workplace;
(b) assumes that the primary responsibility for creating and main-
taining a safe and healthy workplace should be that of each of these parties,
to the extent of each party's authority and ability to do so;
(c) includes a framework for participation, transfer of information
and refusal of unsafe work, all of which are necessary for the parties to carry
out their responsibilities pursuant to this Act and the regulations; and
(d) is supplemented by the role of the Occupational Health and
Safety Division of the Department of Labour and Advanced Education,
which is not to assume responsibility for creating and maintaining safe and
healthy workplaces, but to establish and clarify the responsibilities of the
parties under the law, to support them in carrying out their responsibilities
and to intervene appropriately when those responsibilities are not carried
out. 1996, c. 7, s. 2; 2010, c. 66, s. 1; 2011, c. 24, s. 1.
Interpretation
3 In this Act,
(a) "aggrieved person" means an employer, constructor, contrac-
tor, employee, self-employed person, owner, supplier, provider of an occupa-
tional health or safety set -vice, architect, engineer or union at a workplace
who is directly affected by an order or decision;
(b) "analyst" means a person appointed as an analyst by the Min-
ister pursuant to this Act;
(c) `Board" means the Labour Board established under the
Labour Board Act;
(d) "committee" means a joint occupational health and safety
committee established pursuant to this Act;
(e) "compliance notice" means a response, in writing, to an order
of an officer, describing the extent to which the person against whom the
order was made has complied with each item identified in the order;
(f) "constructor" means a person who contracts for work on a
project or who undertakes work on a project himself or herself,
(g) "contractor" means a person who contracts for work to be per-
formed at the premises of the person contracting to have the work per-
formed, but does not include a dependent contractor or a constructor;
(h) "contracts for work" includes contracting to perform work and
contracting to have work performed;
(i) "Council" means the Occupational Health and Safety Advi-
sory Council established pursuant to this Act;
OCTOBER 1, 2014
1996, c. 7 occupational health and safety
shall, when so delegating, specify the powers, duties or functions to be exercised by
the person to whom the Director delegates.
(4) Notwithstanding anything contained in this Act, an officer
appointed pursuant to subsection (2) shall not exercise the powers, duties and func-
tions the officer has pursuant to this Act in relation to the agency, department or
municipality, as the case may be, that employs the officer. 1996, c. 7, s. 11; 2000, C. 28,
s. 87; 2010, c. 66, s. 4; 2013, c. 41, s. 1.
Designation of inspectors
12 The Minister may designate certain officers as inspectors or chief
inspectors for the purpose of this Act or any other Act or part thereof that is admin-
istered by the Division. 1996, c. 7, s. 12.
DUTIES AND PRECAUTIONS
Employers' precautions and duties
13 (1) Every employer shall take every precaution that is reasonable
in the circumstances to
(a) ensure the health and safety of persons at or near the
workplace;
(b) provide and maintain equipment, machines, materials
or things that are properly equipped with safety devices;
(c) provide such information, instruction, training, super-
vision and facilities as are necessary to the health or safety of the
employees;
(d) ensure that the employees, and particularly the super-
visors and foremen, are made familiar with any health or safety haz-
ards that may be met by them at the workplace;
(e) ensure that the employees are made familiar with the
proper use of all devices, equipment and clothing required for their
protection; and
(f) conduct the employer's undertaking so that employees
are not exposed to health or safety hazards as a result of the undertak-
ing.
(2) Every employer shall
(a) consult and co-operate with the joint occupational
health and safety committee, where such a committee has been estab-
lished at the workplace, or the health and safety representative, where
one has been selected at the workplace;
(b) co-operate with any person performing a duty imposed
or exercising a power conferred by this Act or the regulations;
OCTOBER 1, 2014
to occupational health and safety 1996, c. 7
(c) provide such additional training of committee mem-
bers or the representative as may be prescribed by the regulations;
(d) comply with this Act and the regulations and ensure
that employees at the workplace comply with this Act and the regula-
tions; and
(e) where an occupational health and safety policy or
occupational health and safety program is required pursuant to this
Act or the regulations, establish the policy or program,
(3) The employer at a subsea coal mine shall provide such addi-
tional resources or information for the committee as may be prescribed by the regu-
lations. 1996, c, 7, s. 13; 2007, c. 14, s, 7; 2010, c. 66, s. 5.
Precautions to be taken by contractors
14 Every contractor shall take every precaution that is reasonable in the
circumstances to ensure
(a) the health and safety of persons at or near a workplace;
(b) that the activities of the employers and self-employed persons
at the workplace are co-ordinated;
(c) communication between the employers and self-employed
persons at the workplace of information necessary to the health and safety of
persons at the workplace;
(d) that the measures and procedures prescribed pursuant to this
Act and the regulations are carried out at the workplace; and
(e) that every employee, self-employed person and employer per-
forming work at the workplace complies with this Act and the regulations.
1996, c. 7, s. 14.
Precautions to be taken by constructors
15 Every constructor shall take every precaution that is reasonable in the
circumstances to ensure
(a) the health and safety of persons at or near a project;
(b) that the activities of the employers and self-employed persons
at the project are co-ordinated;
(c) communication between the employers and self-employed
persons at the project of information necessary to the health and safety of
persons at the project, and facilitate communication with any committee or
representative required for the project pursuant to this Act or the regulations;
(d) that the measures and procedures prescribed under this Act
and the regulations are carried out on the project; and
OCTOBER 1, 2014
1996, c. 7 occupational health and safety 11
(e) that every employee, self-employed person and employer per-
forming work in respect of the project complies with this Act and the regula-
tions. 1996, c. 7, s, 15.
Precautions to be taken by suppliers
16 Every supplier shall take every precaution that is reasonable in the
circumstances to
(a) ensure that any device, equipment, machine, material or thing
supplied by the supplier is in safe condition, and in compliance with this Act
and the regulations when it is supplied;
(b) where it is the supplier's responsibility under a leasing agree-
ment to maintain it, maintain any device, equipment, machine, material or
thing in safe condition and in compliance with this Act and the regulations;
and
(c) ensure that any biological, chemical or physical agent sup-
plied by the supplier is labelled in accordance with the applicable federal and
Provincial regulations. 1996, c. 7, s. 16.
Employees' precautions and duties
17 (1) Every employee, while at work, shall
(a) take every reasonable precaution in the circumstances
to protect the employee's own health and safety and that of other per-
sons at or near the workplace;
(b) co-operate with the employer and with the employee's
fellow employees to protect the employee's own health and safety
and that of other persons at or near the workplace;
(c) take every reasonable precaution in the circumstances
to ensure that protective devices, equipment or clothing required by
the employer, this Act or the regulations are used or worn;
(d) consult and co-operate with the joint occupational
health and safety committee, where such a committee has been estab-
lished at the workplace, or the health and safety representative, where
one has been selected at the workplace;
(e) co-operate with any person performing a duty or exer-
cising a power conferred by this Act or the regulations; and
(f) comply with this Act and the regulations.
(2) Where an employee believes that any condition, device,
equipment, machine, material or thing or any aspect of the workplace is or may be
dangerous to the employee's health or safety or that of any other person at the work-
place, the employee shall
(a) immediately report it to a supervisor;
OCTOBER 1, 2014
1996, c. 7 occupational health and safety 13
(b) ensure, where the service involves providing information, that
the information provided, at the time that it is provided, is accurate and suffi-
ciently complete to enable the recipient to make a competent judgement on
the basis of the information. 1996, c. 7, s. 20.
Precautions to be taken by architects and engineers
21 (1) An architect, as defined in the architects Act, who gives
advice or affixes the architect's seal to documents or a professional engineer, as
defined in the Engineering Profession Act, who gives advice or stamps documents
shall take every precaution that is reasonable in the circumstances to ensure that a
person who is likely to rely on the advice, seal or stamp will not be in contravention
of this Act or the regulations as a result of such reliance.
(2) Where
(a) an architect, as defined in the architects act, gives
advice or affixes the architect's seal to documents; or
(b) a professional engineer, as defined in the Engineering
Profession Act, gives advice or stamps documents,
negligently or incompetently and a person at a workplace is endangered thereby, the
architect or professional engineer contravenes this Act. 1996, c. 7, s. 21.
Required instruction in principles
22 The curricula of
(a) an occupational -training program within the meaning of the
Private Career Colleges Regulation Act;
(b) a program of study within the meaning of the Community Col-
leges Act; and
(c) any other educational institution or class of educational insti-
tution designated pursuant to the regulations,
shall include instruction in the principles of occupational health and safety con-
tained in this Act. 1996, c. 7, s. 22; 2010, c. 66, s. 6.
Nature and extent of duties and requirements
23 (1) A specific duty or requirement imposed by this Act or the reg-
ulations does not limit the generality of any other duty or requirement imposed by
this Act or the regulations.
(2) Where a provision of this Act or the regulations imposes a
duty or requirement on more than one person, the duty or requirement is meant to be
imposed primarily on the person with the greatest degree of control over the matters
that are the subject of the duty or requirement,
(3) Notwithstanding subsection (2), but subject to subsection (5),
where the person with the greatest degree of control fails to comply with a duty or
OCTOBER 1, 1014
S'�hedaz-
C','onstrUction C.ontract Gijidelines
G??5 MV CleiCrY-7
���lCf (7/U%(JC�G`l/Zes
15.1.1 Terms and conditions for submission of bids including:
1.
Form on which bids are to be submitted,
11.
Bid/Performance/Payment Security Requirements.
III.
Information requested to be provided in the bid.
IV.
Time and place of bid opening.
V.
Acceptability of a bid submitted by facsimile.
May 1.8, 2006
Page I I
15.1.2 Requirement to list the major subcontractors as part of tender submission
and a statement advising bidders that this requirement will be part of tender
evaluation.
15.2 The tender documents will generally include the following information:
15.2.1 Full description of goods or services required.
15.2.2 The bid form, amount, terms and conditions of bid/performance/payinent
security.
15.2.3 Requirement that bids are to be submitted on mandatory forms supplied by
the contracting authority.
15.2.4 Requirement that bids are to be without conditions that would modify the
terms of the tender documents.
15.2.5 Completion date or other timing considerations.
15.2.6 Method of calculation of liquidated damages/early completion premium.
15.2.7 Payment terms.
15.2.8 Evaluation criteria.
15.2.9 Name and title of the designated contracting authority contact.
15.2.10 Other relevant information.
CCG16 BID SECURITY/CONTRACT SECURITY
46.1 When the value of a contract is estimated to be:
16.1.1 Equal to, or greater than $100,000, the bid/performance/payment security
shall be bonds on the contracting authorities prescribed forms, irrevocable
standby letters of credit, money order, certified cheques or bank drafts in
amounts specified in the tender documents,
16.1.2 Less than $100,000:
1. Bid security may be required.
11. The performance/payment security shall be provided only by the
successful bidder, after selection but prior to signing the contract.
Contract security shall be either bonds on the contracting authorities
prescribed forms, irrevocable standby letters of credit, money order or
certified cheques in amount specified in the tender documents.
16.2 When a bidder enters into a contract(s) with a subcontractor in an amount of $50,000
or more, the subcontractor will be required to provide contract security to the bidder.
C.onstrticti(.)n C.ontract is
MAy .1.8, 2006
Page 12
16.3 If a bidder is notified of the contracting authorities intent to award a contract and
fails to enter into the contract, the contracting authority may retain the bid security to
an amount required to compensate for the extra costs incurred as a result of the
bidder's failure to enter into the contract up to the limit specified in tender
documents.
CCG17 CERTIFICATE OF RECOGNITION PROGRAM - LETTER OF GOOD
STANDING
17.1 The Occupational Health and Safety Requirements of all contracts dictate that any
prospective contractors and sub -contractors must meet the minimum standards of the
Province of Nova Scotia. Prior to contract award, at the request of the contracting
authority, the successful bidder must provide:
17. 1. 1 A certificate of recognition issued jointly by the Workers' Compensation
Board and an occupational health and safety organization approved by the
Workers' Compensation Board. Or
17.1.2 Valid letter of good standing from an occupational health and safety
organization approved by the contracting authority indicating the contractor
is in the process of qualifying for the certificate of recognition. Similarly,
subcontractors must provide certification within the period of time as
stipulated in the tender documents.
CCG18 RETURN OF CONTRACT SECURITY
18.1 Where a deposit held as contract security is no longer required by the terms of the
contract, the contracting authority shall retain any unused portion of the deposit to
the contractor.
CCG19 REPLACEMENT OF CONTRACT SECURITY
19.1 Within 10 days of award of contract, the contractor may replace the contract
security, provided the replacement security is in the form of a bond, irrevocable
standby letter of credit, money order, certified cheque or bank draft in the amount
specified.
CCG20 CONTRACT INSURANCE
20.1 The contracting authority may require the contractor to provide insurance. The form
and amount of any insurance required shall be defined in the tender documents.
20.2 Where insurance is required, the contractor shall not start work under the contract
until proof of the required insurance has been received by the contracting authority.
DATE:
TO:
FROM:
DEPARTMENT
SUBJECT:
MUNICIPALITY OF THE
DISTRICT OF CHESTER
REQUEST FOR DECISION
December 9, 2015
Warden Webber and Members of the Committee of the Whole
Bruce Blackwood, Fire Services Coordinator
Community Development
Fire Department Registrations 2015-2016
S.3
BACKGROUND:
Annual registration updates of the emergency services providers for the Municipal Fire Districts is
required under Municipal Policy P-33.
DISCUSSION:
The annual registration update of our Emergency Services Providers for the Municipality of the
District of Chester, as required by Municipal Policy P-33 is complete.
A summary of the key registration data with notes to major changes is attached. Highlights of the
registration are provided below. (Chester Fire Department operational data is based on 2014/2015
and interim updates as final updates have not been received at time of this report.)
a) Fire Tax Rates:
The New Ross Commission raised their fire tax by $ 0.02 from 0.15 to 0.17 per
/$100 assessment as approved by the ratepayers at the AGM of May 12, 2015. By
approved motion, additional funds are prioritized to the purchase of a new tanker.
ii. All other fire tax rates remained the same from 2014/2015. (see attached summary)
b) Insurance:
All 7 departments continue with the group policy from Bell and Grant (Cowan).
(Martins River has insurance with Bell and Grant through the Municipality of the
District of Lunenburg and Chester is insured with Bell and Grant through the
Village Commission.) Significant claim on the policy (estimated > $100 K) has been
made by Blandford Fire Rescue following the recent accident with their Pumper 431.
Additional environmental coverage on oil tanks continues to be held by Hubbards
and New Ross. EHS Lifeflight landing zone coverage has been dropped following
discussions with EHS and the insurance provider. This was a cost saving of $ 1500.
Directors' liability and bonding coverage for the Commissions has been maintained.
ii. All 7 departments are providing line of duty insurance for their volunteer members.
Policy coverage vary but are generally reasonable. Two departments to date have
extended coverage to 24 hr off duty coverages and one Commission has chosen to
provide for an Employee Assistance Program through their insurance provider. There
has not been much interest in entering into a group policy similar to what was done
for the apparatus and liability insurances. There appears to be little cost savings in a
group policy.
c) Officers and Membership:
Ira Sawler is the new Fire Chief of the Western Shore Fire Department. (District 5).
ii. Marshal Hector is the new Fire Chief of Blandford Fire Rescue. (District 1).
iii. Volunteer membership in each department has remained steady at approximately 200
volunteer first responders across the Municipality. Recruitment and retention
continues to be a priority for most Departments. The Junior Firefighter programs
continue at 4 of the 7 Departments. Junior membership has been dropping.
Departments are finding it costly and time consuming to provide support to the
Juniors.
Department
Active Membership
Juniors
Blandford
18
0
Chester
47
8
Chester Basin
33
0
Hubbards
24
1
Martins River
20
4
New Ross
26
0
Western Shore
34
6
iv. As the majority of membership is working full time (many times out of the relevant
District), day coverage continues to be a concern for most volunteer fire departments.
Mutual aid agreements amongst the Chester District Departments help in providing
an adequate response to major emergencies. Automatic aid protocols are being
developed to assist in reducing the overall response times.
V. Chester, Western Shore, and Blandford put new pumpers into service. Hubbards
purchased a new Rescue unit. New Ross has placed order for their new tanker.
vi. Although the Fire Advisory Committee (FAC) is on hold pending further review of
its Terms of Reference the Chief Officers continue to meet on a bi monthly basis to
review operations.
d) Training and Development:
Commissions and Departments continue to review their By-laws. Hubbards has just
received approval from the Minister.) and work continues with Western Shore and
Martins River.
ii. All Departments completed a self-assessment of their status relative to NFPA 1720.
(rural FD organization and response capability) and are working to install best
practices. Work has started on evaluation of NFPA 1500 (organizational health and
safety)
iii. Officer development and basic (Level 1) firefighting training programs continue
successfully.
e) Service Levels
The service levels (P33) for fire protection and other emergency services have not
changed from the prior year. Fire Departments have been able to respond effectively
(alone or with mutual aid support) to over 620 calls in 2015 (11 months YTD) across
the District.
ii. There have been no changes in the Fire District boundaries.
iii. Contracted services with the Village Commission for areas outside the Chester
Village boundaries continue. Contract is due for renewal in 2016 and remains under
review. To prevent any changes in service levels it is necessary to successfully reach
agreement on the Contracted services with the Village Commission for areas outside
the VOC.
iv. Mutual and automatic aid agreements continue to be important to ensure adequate
response to structural and other higher level emergency situations.
V. Service levels for hazmat response remain at the Awareness level although some
departments have a few members trained to the Operational and Technician level.
There is no District team in operation for this types of incidents. Mutual aid response
is currently drawn from Kings County or HRM.
vi. Departments continue with implementation of best practices and are making progress
on adoption of National Fire Protection Association (NFPA) guidelines where
feasible.
f) Financials
i. Policy P-33 requires that all Fire and/or Emergency Service providers be a body
corporate (not for profit) in good standing. As indicated in the summary document all
fire departments with the exclusion of Hubbards, are in good standing with the Joints
Stocks registry. The Hubbards Fire Commission has been working diligently to
remove the current Default status and will be submitting appropriate documentation
early in 2016. The current Default position does not impact the operational readiness
or capability of the Fire Department nor adversely reflect on financial position of the
Commission in its ability to fund the Department.
ii. Policy P-33 requires that all Fire and/or Emergency Service providers submit their
annual audited financial statements to the Municipality. Commissions/Departments
have varying responsibilities for these financial statements under the Rural Fire
District Act, private statutes, and or Society Act. For example: Commissions under
the Rural Fire District Act must submit annual statements audited by an organization
recognized by the Province. Under the Society Act, financial statements can be
audited by the organization itself, with no requirement for a audit to Provincial
standards. Requirements under local statute are not outlined.
P 33 requires an audited statement but does not indicate the level of audit required. If
we are to hold to the Provincial standards, as outlined in the table below several
Commissions/Departments have not met this requirement. Historically the
Municipality and Province have accepted Financial Reviews and not insisted on fully
audited statements. In a joint Fire Services meeting held in May 2015, the
Commissions and Departments were advised of the Provincial requirements with the
expectation that they would be proceeding with obtaining these audited statements. A
change in the audit specifications will significantly add to Commission/Department
operating costs.
Fire District
Financial Documents submitted
Blandford (#1)
Grant Thorton: ( Unaudited ) Financial Statements
Chester ( #1,3,7)
Grant Thorton: (Audited) VOC Financial Statements 03/31/15
Chester Basin (#4)
Financial Statement (Unaudited ) (H. P. Creighton)
Hubbards (#2)
Forecasted Operational Costs for Fire Services in District 2.
Audited Financial statements are due to be issued in January
2016.
Martins River (#5)
Financial Statements 03/31/15 ( Self Audited )
New Ross (46)
Grant Thorton: (Unaudited ) Financial Statements 03/31/15
Western Shore (#5)
Grant Thorton: (Unaudited ) Financial Statements 03/31/15
POLICY: Registration requirements are specified under Policy P-33
FINANCIAL/BUDGETARY: No impact on Municipal Fire Services budget as Commissions
continue to fund Departments through the district specific fire tax
rates.
ATTACHMENTS: Emergency Services Registration Summary for 2015-2016
RECOMMENDATION:
It is to be noted that in accordance with the MGA and under P33 the registration of the service
provider shall remain in force until withdrawn by the Municipality for cause or the Applicant
requests that the Registration be revoked.
Policy P-33 requires that all Fire and /or Emergency Service providers provide appropriate evidence
for the municipality of its ability to provide the services it intends to provide and the proof of
appropriate liability insurance coverage. In addition the Fire Commission must provide the
Municipality of the fire tax rate to be levied for the next year.
Information received from the Village Commission, Fire Commissions, and the Fire Departments
on Schedule A (Services) and Schedule C (Fire Tax Rate) of Policy P33 has been reviewed by the
Fire Service Coordinator.
The fire departments are currently adequately funded and have sufficient resources and training to
operationally provide the services for which they have specifically registered.
Policy P-33 requires that all Fire and /or Emergency Service providers provide annual audited
financial statements. The level (type) of audit is not defined in P33 and varies for each Commission/
Department in accordance with their specific act of incorporation.
Year-end financial reviews have been provided by the Commission/Departments with the exception
of Hubbards District 2. Chester (VOC) has provided audited records. The remaining organizations
have submitted unaudited or self -audited financial reviews.
These organizations are not in compliance with P33. As Hubbards remains in Default position on
the Joint Stock registry they do not meet the full requirements of P33.
The following options are presented:
1. Per Policy P-33 the department registrations (summary) be brought to Council for approval.
Upon approval, Schedule B confirmation of registration notifications be sent to the
individual Commissions. A cover letter providing clarification and notification of the
requirements for the financial statements accompany the Schedule B notifications.
2. Not approve the annual registration updates pending receipt where applicable of audited
financial statements and resolution where applicable of good standing status for the body
corporate.
The following recommendation is made:
Registration data submitted indicate that Fire Departments are adequately funded, equipped
and trained to provide the service levels that are intending to provide. There are some
administrative issues related to financial records and body corporate good standing that need
to be resolved. These administrative issues have no impact on the provision of the registered
service levels and likely not cause to revoke any registration.
It is recommended that the P-33 the department registration updates be brought to Council
for approval and Schedule B confirmation of registration notifications be sent to the
individual Commissions/Departments.
Upon review of P33 and clarification of the audit level (type) requirements, a covering letter
and copy of P33 should be included with Schedule B outlining the audit requirements and
providing the organizations 12 months to comply. The Hubbards Commission should be
notified to resolve the status of good standing with Joint Stocks for the Fire Department
within 6 months.
Signature
cc Tara Mcguire, Director Community Development
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