HomeMy Public PortalAboutP-087_Sponsorship Policy_Effective 2016-01-28Policy -1
Sponsorship Policy - P-87(continued)
MUNICIPALITY OF THE DISTRICT OF CHESTER
POLICY P-87
Sponsorship Policy
1. Title
1,1, This policy is entitled "Community Grants Program/Sponsorship Request" and applies to
Members of Municipal Council and Municipal staff.
2. Purpose
Municipal Council strives to treat all organizations fairly and consistently and to share resources
throughout all areas of the Municipality.
2.1, The Municipality of the District of Chester (herein "MODC") offers support for leadership
development.
2.2. Through the provision of sponsorships, donations, and in-kind supports, MODC provides
support to programs and activities that:
a) encourage participation in the volunteer fire services, and
b) provide District -wide training opportunities for fire services
2.3. MODC recognizes the benefits of supporting events, festivals, and other sponsorship
opportunities. Sponsorships provide mutual benefits for the sponsor and the organization
receiving the sponsorship, allows for positive public relations and offers marketing, brand
development, tourism and economic development opportunities.
3. Authority
3.1. Authority is provided under Section 65, Municipal Government Act, as amended.
Notice of Intention to Adopt - Committee of the Whole - January 21, 2016 (2016-023)
First Notice -Committee of the Whole - January 21, 2016 (2016-023)
Second Notice - Council - January 28, 2016 (2016-023/2016-036)
Effective Date - January 28, 2016 Page 2
Sponsorship Policy — P-87(continued)
4. Eligibility
4.1. The following types of organizations are eligible for funding:
a) Charitable organizations (e.g. foundations and charities);
b) Global community service organizations (e.g. VON, United Way);
c) Membership based not-for-profit organizations that have a junior program (e.g. sport
clubs, associations). Programs or capital projects that benefit an organization's junior
program may be supported through the grant program; (amended Sept. 23, 2014)
d) Community based organizations (e.g. community halls, sport groups, recreation
groups, social groups).
e) Organizations advertising the opportunities of the municipality for business,
industrial and tourism purposes and encouraging tourist traffic,
f) Organizations involved in the promotion and attraction of institutions, industries and
businesses, the stabilization and expansion of employment opportunities and the
economic development of the municipality;
5. General Principles
5.1. Municipal Council sets funding limits and annual budget allotments for each grant
category.
5.2. Applicants shall complete the appropriate Municipal application form and provide the
requested documentation.
5.3. Applications shall be received throughout the year, and approved as the Sponsorship
Ad/Donation of Prizes Request budget allows and upon availability of prizes. Requests
shall be approved on a first-come, first -serve basis
M. Funding frequency is limited within each grant category.
6. Categories
A. Leadership
The purpose of the Leadership Training Fund is to financially support individuals or community
groups to develop their -leadership sskills in the areas -of physical activi , sport,—recrea-tion,
volunteerism, and leadership
1. Applicants must reside in the municipality of the District of Chester.
2. Funding will be directly payable directly to a sponsoring organization and/or the supplier of
training.
Notice of Intention to Adopt - Committee of the Whole - January 21, 2016 (2016-023)
First Notice -Committee of the Whole - January 21, 2016 (2016-023)
Second Notice - Council - January 28, 2016 (2016-023/2016-036)
Effective Date - January 28, 2016 Page 3
Sponsorship Policy- P-87(continued)
3. The applicant must be willing to use the skills learned with the citizens of the Municipality of
Chester either as a volunteer or a paid position,
4. Funding will be provided for a maximum of 50% of registration costs.
5. Applications shall be approved and awarded by the Recreation Director. A report on all
Leadership grants awarded shall be provided to Council in an Information Report within 14
days of award.
6. Applications will be received throughout the year
B. Economic Development/Marketing/Public Relations
1. Sponsorship opportunities will be considered for events, advertising opportunities, or other
projects that provide financial or public relations value to the municipality
2. Must provide an opportunity to promote the economic development or tourism aspect of
MODC.
3. Organizations can request funding up to a maximum of $1500 to be approved and awarded by
the Senior Economic Development Officer. A report on all sponsorship grants awarded shall be
provided to Council in an Information Report within 14 days of award
4. Support will be distributed as widely as possible among the applicants throughout the year.
5. Funding requests in excess of $1500 will be required to complete a grant application form
which will be forwarded to Council for their consideration,
6. Applications will be received throughout the year
C. Fire Services
1. Sponsorship opportunities will be considered for the hosting of District -wide training
opportunities open and to the benefit of all Municipal Fire Departments.
2. Organizations can request funding up to a maximum of $1000.00 to be approved and awarded
by the Fire Services Coordinator. A report on all sponsorships awarded for District wide
training opportunities shall be provided to Council in an Information Report within 14 days of
award.
3. Funding requests in excess of $1000 will be required to complete a grant application form
which will be forwarded to Council for their consideration.
4. Support will be distributed as widely as possible among the applicants throughout the year.
-5.—Applications-will -be-r-ecei-ved-o.n-a-quar-terl-y-basisr---------------------- _---- - -
Notice of Intention to Adopt - Committee of the Whole - January 21, 2016 (2016-023)
First Notice -Committee of the Whole - January 21, 2016 (2016-023)
Second Notice - Council - January 28, 2016 (2016-023/2016-036)
Effective Date - January 28, 2016 Page 4
Sponsorship Policy — P-87(continued)
Annotation for Official Policy Book
Notice of Intention to Adopt
January 21, 2016
(2016-023)
Date of First Notice
January 21, 2016
(2016-023)
Date of Second Notice
January 28, 2016
(2016-023/2016-036)
Effective Date
January 28, 2016
1 cert, ft,,that chis Policy was adopted by Council as indicated above.
ues
January 28, 2016
Prnela M.ra, ° ncipal Clerk
Date
J
Notice of Intention to Adopt - Committee of the Whole - January 21, 2016 (2016-023)
First Notice -Committee of the Whole - January 21 2016 (2016-0231
Second Notice - Council - January 28, 2016 (2016-023/2016-036)
Effective Date - January 28, 2016 Page 5
Sponsorship Policy - P-87(continued)
ADOPTION/AMENDMENT INFORMATION
Date
I Reason for Adoption/Amendment
2016
1 Adoption of Policy
Notice of Intention to Adopt - Committee of the Whole - January 21, 2016 (2016-023)
First Notice -Committee of the Whole - January 21, 2016 (2016-023)
Second Notice - Council - January 28, 2016 (2016-023/2016-036)
Effective Date - January 28, 2016 Page 6