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Home My Public Portal About2016-01-21_COW_Public Agenda PackageMUNICIPALITY OF THE DISTRICT OF CHESTER COMMITTEE OF THE WHOLE Thursday, January 21, 2016 - 8:45 a.m. AGENDA 1. MEETING CALLED TO ORDER. 2. MINUTES OF PREVIOUS MEETING: 2.1 Committee of the Whole - January 7, 2016. 3. MATTERS ARISING. 4. CORRESPONDENCE: 4.1 Correspondence from Region 6 Solid Waste -Resource Management dated December 21, 2015 regarding approval of the 2016/17 Region 6 Budget for the upcoming fiscal April 1, 2016 to March 31, 2017. S. NEW BUSINESS: 5.1 Economic Development Report Card 2015 - Senior Economic Development Officer (appointment 9:00 a.m.) 5.2 Municipal Grant Program Guidelines and Sponsorship Policy - Tammy Wilson, CAO 5.3 Letter from NS Department of Transportation and Infrastructure Renewal regarding Notice of Surplus Property - Sherwood Property - Sherwood Road (Old Annapolis Road), Lunenburg County. 5.4 Request for Decision - Wild Rose Park Maintenance Agreement - Director of Recreation and Parks. 5.5 For information - Policing Review of RCMP operations in Lunenburg District. 5.6 Wind Turbine Report - December 2015. 5.7 Recommendation to cancel February 11, 2016 Council Meeting - FCM Sustainability Conference February 9-11, 2016. 6. ADJOURNMENT. APPOINTMENTS ARRANGED 9:00 a.m. Marianne Gates, Senior Economic Development Officer regarding Economic Development Report Card 2015. In Camera following regular session under Section 22 of the MGA if necessary Page 1 of 1 M1 Region 6 Solid Waste -Resource Management Ph02-62 , PO Box 6;9 / +5 School St ,Suite 304 one: 9 +- X39 Mahone Bay, NS BOJ 2Eo Tammy Wilson 9HunicTafity of the lnistfict of Chester 151 King St PO Box 369 Chester, NS BOJ 1JO RE: Budget Approval 2016-17 Dear Ms. Wilson, Fax: 902-624-1313 E-mail: region6@ns.spnpa1ico.ca December 21, 2015 On Friday, December 11, 2015, The Region 6 Inter -Municipal Committee met regarding the budget for the upcoming fiscal April 1, 2016 — March 31, 2017. The following motion was passed: MOTION: Moved by Councillor Karl Nauss, seconded by Deputy Mayor Danny Croft to recommend approval of the 2016-17 Region 6 Budget in the amount of $201,145 to individual Councils as presented. M/C Persuant to FINANCES of the Region 6 Inter -Municipal Agreement; items 34 39 34. The proposed Committee budget shall be submitted to the Councils of each of the Parties prior to t 4:30 p.m. on December 31 of each year. 35. The Councils of each of the Parties shall approve said budget, or refuse to do so, by 4:30 p.m. on th March 14 of the year to which said budget applies. 36. Should the Council of any of the Parties fail to approve or refuse to approve the proposed Committee budget by the stated deadline then the said budget is deemed to have been approved by that Council. 37. The proposed Committee budget shall be binding on all of the Parties if approved by the Councils of 75% or more of the Parties, so long as the Parties whose Councils have approved represent a minimum of 50% of the total population represented by the Parties to this agreement — said figures to be taken from the most recent available Census of Canada statistics. 38. In the event that motions of refusal to approve result in a proposed Committee budget not receiving approval of the necessary majority of Councils, the Committee shall revise the proposed budget taking into account any comments that may have been provided and submit a revised budget to the Councils of the Parties. 39. Should the Council of any of the Parties fail to approve or refuse to approve a revised proposed Committee budget within 45 days after receipt of same then the said budget is deemed to have been approved by that Council. " Respecting the enclosed budget, please review with your council and respond to Region 6 before 4:30 pm, March 14, 2016 on your approval or refusal. Should you have any questions on either document please feel free to contact myself at 902-624-1339 or Chair, Richard Dauphinee 902-798-8391. If you require my attendance at the council meeting when the budget is up for discussion, feel free to contact me by phone or email. Regards, Digitally signed by Valda Walsh Date: 2015.12.21 12:03:19 -04'00' Valda Walsh BSc TME EP Regional Coordinator encl. Budget DRAFT 16-17 Region 6 Waste Management - DRAFT EDUCATION and OPERATIONS Budget 1,100 Salaries ° Coordinator 1,500 Educator Benefits 5 Coordinator benefits Budget Forecast BUDGET Budget Variance 5,500 Educator Training & Conference Education signs/web advertising and Regional NOTES Revenue 2015-16 March -31-16 2016-17 increase/(decrease) Waste reduction week RRFB Coordinator Funds 40,804 40,804 40,804 0 1 Board approved Public Bins program Education Contract 64,307 64,307 64,307 0 of $26,000 ends March 31, 2016. Advertising Assistance 3,000 3,000 3,000 0 1,100 recommended to remain to computer/materials enhance the Community R6 (transfer)Future Project 27,100 19,000 1,100 26,000 Sponsorship Program. Other 2 Services 0 3,450 3,450 3,450 2 Beginning in 2015-16 Regional Interest 0 3,000 0 0 Chairs reimburses Region 6 for Municipal contribution 3 88,484 secretarial services to that board. Total Revenue Insurance Administration c Professional Fees ' Auditor Advertising Contingency Legal 135,211 133,561 59,022 59,022 45,741 45,741 10,211 11,079 7,151 7,883 7,250 5,500 10,000 11,750 2,040 2,040 1,200 1,200 3,500 3,500 2,700 200 1,500 3,000 1,500 200 1,600 1,000 500 500 27,100 19,000 12,276 12,276 780 780 201,145 60,202 46,656 11,150 7,995 7,250 10,000 2,040 1,200 3,500 2,700 1,500 1,500 1,600 500 1,100 12,522 780 2,500 3,600 Expense 1,100 Salaries ° Coordinator 1,500 Educator Benefits 5 Coordinator benefits 2,380 Educator benefits Travel Coordinator 5,500 Educator Training & Conference Education signs/web advertising and Regional NSRC Programs Enviro week Compost awareness Waste reduction week Workshops Materials Future project' Office rental rent cleaning Office supplies cell phones services postage phone/fax copier/copies computer/materials Insurance Administration c Professional Fees ' Auditor Advertising Contingency Legal 135,211 133,561 59,022 59,022 45,741 45,741 10,211 11,079 7,151 7,883 7,250 5,500 10,000 11,750 2,040 2,040 1,200 1,200 3,500 3,500 2,700 200 1,500 3,000 1,500 200 1,600 1,000 500 500 27,100 19,000 12,276 12,276 780 780 201,145 60,202 46,656 11,150 7,995 7,250 10,000 2,040 1,200 3,500 2,700 1,500 1,500 1,600 500 1,100 12,522 780 2,500 3,600 3,600 1,100 1,500 3,020 3,020 1,520 2,380 2,380 2,380 5,500 5,500 10,350 7,100 10,266 7,100 2,500 2,500 Total Expenses $218,170 $209,437 $201,145 Revenue/Expenditure s -$82,959 -$75,875.99 $0.00 55,934 3 Section 31 & 32 of the inter - Municipal Agreement to bill the municipal members the cost to operate Region 6 after all grant 1,180 money has been accounted. 915 4 CPI calcualted at 2% as per Employment Agreements. This is 939 adjusted based on the actual in July 845 each year 5 Pension contribution increased from 0 5% to 6% 0 6 Administration of finances by our host unit to increase to $9,000 plus 0 HST from a set $5,500 0 7 There was a mixup in billing for Fiscal 2014 audit - the bulk of the bill 0 was paid this year and not last year 0 hence the forecast is 10,266 0 8 Tracking this in revenue now as a charge to Region 6 member units as 0 prescribed in the Inter -Municipal 0 Agreement 0 0 2,500 0 2,500 1,500 1,500 0 4,850 0 0 0 0 17,025 December 11, 2015 Region 6 Inter -Municipal meeting MOTION: Moved by Councillor Karl Nauss, seconded by Deputy Mayor Danny Croft to recommend approval of the 2016- 17 Region 6 Budget in the amount of $201,145 to individual Councils as presented. M/C December 11, 2015 Recieved at Region 6 Inter -Municipal Committee Page 1 Budget DRAFT 16-17 FINANCES (taken from the Inter -Municipal Agreement) 31. The cost of operations of the Committee shall be paid for by the Parties in shares determined by the formula: Costs — Revenues = Net Cost where Costs are to be exclusive of any portion of costs associated with the Regional Co-ordinator position as may be recovered from RRF13 grants, other grants and diversion credits and where Revenues are to include grants, recoveries and other revenues but not diversion credits. 32. The Net Cost is to be paid, by way of one -twelfth monthly instalments, by each of the Parties in respective shares proportional to population figures taken from the most recent available Census of Canada statistics. 33. Each Fall the Committee shall prepare a proposed budget for the following year. 34. The proposed Committee budget shall be submitted to the Councils of each of the Parties prior to 4:30 p.m. on December 3't of each year. 35. The Councils of each of the Parties shall approve said budget, or refuse to do so, by 4:30 p.m. on March 14' of the year to which said budget applies. 36. Should the Council of any of the Parties fail to approve or refuse to approve the proposed Committee budget by the stated deadline then the said budget is deemed to have been approved by that Council. 37. The proposed Committee budget shall be binding on all of the Parties if approved by the Councils of 75% or more of the Parties, so long as the Parties whose Councils have approved represent a minimum of 50% of the total population represented by the Parties to this agreement — said figures to be taken from the most recent available Census of Canada statistics. 38. In the event that motions of refusal to approve result in a proposed Committee budget not receiving approval of the necessary majority of Councils, the Committee shall revise the proposed budget taking into account any comments that may have been provided and submit a revised budget to the Councils of the Parties. 39. Should the Council of any of the Parties fail to approve or refuse to approve a revised proposed Committee budget within 45 days after receipt of same then the said budget is deemed to have been approved by that Council. 40. Each of the Parties shall pay its annual contribution toward Net Cost to the Committee by monthly payments of one -twelfth of its obligation — each such payment to be made in advance on or before the 1 ` day of each month unless there are sufficient funds by way of diversion credits to cover the proportion of Net Costs for that month. 41. In the event of a forced revision of a proposed budget, the monthly payments by each of the Parties shall be one -twelfth of its obligation based on the previous year's budget and shall be paid as noted in the preceding Clause, until the new budget is approved and then adjustments will be made accordingly to meet the payments that are required, for al I months of that budget year, under the new revised budget. 42. Any of the Parties which is more than thirty (30) days in arrears shall be charged, and shall pay, interest on said arrears at a rate equal to the borrowing rate for the host municipality PLUS four percent (4%) per annum, compounded annually. 43. The voting privileges, normally exercisable at meetings of the Committee, of both the regular and alternate (if any) member of any of the Parties which is more than sixty (60) days in arrears shall be forfeited immediately and shall not reinstated until the arrears are completely cleared up. 44. The Committee shall in no case spend funds in excess of ten percent (10%) above the approved annual operating budget. 45. Any expenditure in excess of those authorized by the approved annual operating budget requires the prior approval of the Committee. 46. Any deficit or surplus at the end of any year shall be applied to the succeeding year. 47. Each of the Parties is free to supplement the funds of the Committee or to supplement the services, programs and facilities provided by the Committee. December 11, 2015 Recieved at Region 6 Inter -Municipal Committee Page 2 ore 6TSOK Inter-Municipal Memo TO: Region 6 Stakeholder CAOs/Clerks FROM: Valda Walsh - Regional Coordinator DATE: January 4, 2016 SUBJECT: Auditor recommendations At the Inter -Municipal meeting on December 11, 2015 the following motion was made: MOTION: Moved by Mayor Darian Huskilson, seconded by Mayor Paul Beazley, that Region 6 invoice units on a quarterly basis for the calculated municipal contribution to the operations. M/C Background to the MOTION: On October 16th, Region 6 audit for March 31, 2015 was presented in usual manner. The report included recommendations: 1. Region 6 does not maintain revenue and expense transactions in their accounting system during the year. Rather, at year end, a summary is prepared by management of the total revenue and expense transactions occurring during the year. 2. Region 6 has historically incurred a deficit based on their operating activities. At the December 11, 2015 Inter -Municipal meeting the recommendations were discussed: Deloitte states "... this exposes Region 6 to errors in their record keeping. Further, the manual nature of the recording of revenues and expenses further increases the risk that errors may occur." The practice of maintaining transactions in an excel spreadsheet and not using the accounting system is only partly accurate. The regional coordinator uses excel spreadsheets to track expected revenues and expenses and sends this to the host municipality as a means to communicate when and how much to set up for payables and receivables. This system is what the auditor was referencing. In fact all financials are posted in the accounting system with West Hants. 2 2. Region 6 funding is from 2 sources (using 2015-16 budget figures): RRFB — a. Coordinator Funds ($40,804) and b. Education Contract (64,307) The education contract covers the cost of the educator's salary and some collateral signs, materials) to get the job done. The RRFB coordinator fund is then left to offset the coordinator salary, travel budget for both staff and overhead for the office phones, rent, lights, etc.). Municipal (stakeholder) units (82,959) — any amount owing after grants. In the past, the Municipal contribution was not billed in advance using budgeted amounts - hence running an operating deficit - but instead taken off the top of the diversion cheque the following year based on population. More specifically, section 31 and 32 of the Inter -Municipal Agreement states; 31. The cost of operations of the Committee shall be paid for by the Parties in shares determined by the formula: Costs — Revenues = Net Cost where Costs are to be exclusive of any portion of costs associated with the Regional Co-ordinator position as may be recovered from RRFB grants, other grants and diversion credits and where Revenues are to include grants, recoveries and other revenues but not diversion credits. 32. The Net Cost is to be paid, by way of one -twelfth monthly instalments, by each of the Parties in respective shares proportional to population figures taken from the most recent available Census of Canada statistics." And sections 51 and 52: St 53. Diversion credits paid to the Committee by the RRFB shall be applied 1 to paying for the remaining costs associated with the office of Regional Co-ordinator after deduction of any grant monies from RRFB or any other source and after deduction of allocations, of costs associated with the office of Regional Co- ordinator, to specific programs. 54. The balance of the diversion credits paid to the Committee by the RRFB shall be divided among the landfill sub -regions proportional to their success in achieving diversion." UT" 9 rel 011 Beginning in April 2016, Region 6 will invoice your municipality in respective shares proportional to population figures taken from the 2011 Census. Below is a table `Region 6 Municipal Contribution' that demonstrates the amount budgeted for the 2016-17 (pending budget ratification by March 14, 2016) Some member units operate under a joint or shared service arrangement. Please advise if you wish your invoice be sent to the joint/shared group instead of directly to your municipality. PO Box 639 Mahone Bay BOJ 2E0 902-624-1339 region6@ns.sympatico.ca I< Table 1 - Region 6 Municipal Contribution If you have any questions — please do not hesitate to contact me directly. Either myself or our accountant, Carlee Lowe, will do our best to answer them. This amount will be billed on a quarterly basis Regards, aldaWalsh BSc TME Regional Coordinator R6 Financial Director Carlee Lowe P: (902)798-1014 Email: CLowe@westhants.ca PO Box 639 Mahone Bay BOJ 2E0 902-624-1339 region6@ns.sympatico.ca Statistics Canada Budget 2011 Of 2016-17 Population Region 6 88,484 Clark's Harbour 820 0.90% 799.80 Barrington 6,994 7.71% 6,821.69 Shelburne (T) 1,686 1.86% 1,644.46 Shelburne (MD) 4,408 4.86% 4,299.40 Lockeport 588 0.65% 573.51 Region of Queens 10,960 12.08% 10,689.98 Bridgewater 8,241 9.08% 8,037.97 Mahone Bay 943 1.04% 919.77 Lunenburg (MD) 25,118 27.69% 24,499.18 Lunenburg (T) 2,313 2.55% 2,256.02 Chester 10,698 11.79% 10,434.44 West Hants 14,165 15.61% 13,816.02 Windsor 3,785 4.17% 3,691.75 REGION 6 90,71.9 If you have any questions — please do not hesitate to contact me directly. Either myself or our accountant, Carlee Lowe, will do our best to answer them. This amount will be billed on a quarterly basis Regards, aldaWalsh BSc TME Regional Coordinator R6 Financial Director Carlee Lowe P: (902)798-1014 Email: CLowe@westhants.ca PO Box 639 Mahone Bay BOJ 2E0 902-624-1339 region6@ns.sympatico.ca 5.1 appointment 9:00 a.m.) 2 oR 411 0011i) ' Oo 11 Submiltegi by &lllciriunne i a It e,l),, S 11 etu . o i Econorm11 cl 1,):,velloptnetpll (",,Ylliceir I' ll) icinucyry :!N'', 16 Growth Indicators Benchmark 2014 2015 Change Population 105999 (2011) na Labour force 5,360 (2011) na South Shore 12.0% (2014 South 2015 Unemployment rate Shore) 11% 8.0% (2011, Chester MD) Housing starts 33 34 1................................. Value of Value of Value of Construction Construction Construction Projects 2014: Projects 2015: Projects Value of building permits Residential: Residential: Residential: 12,680,888.00 9,983,634.00 2,697,254.00 Commercial: Commercial: Commercial: Net 1,153,250.00 4,335,301.00 Gain $484, 797 18 permits Non-residential construction 16 permits issued issued 2015 Total 2014 Total Lots: 81 Lots: 65 Boundary Change: Boundary New building lots created 14 Change: 24 17,,,,,,,:.,, . Consolidation: 16 Consolidation: Division: 61 8 Division: 33 commercial tax base 8.76 8.96 2' Key Performance Benchmark 2014 2015 Goal 2015 Actual Indicators Have a dedicated staff working on ED Yes !Y!! Formed Yes V Work to create South Shore REN na Formed and CEO Hired V Partner with Chamber to organize events 1 3 1 Work with Events Lunenburg to attract events to LC (# attracted) na 2 2 V Create Report Card Yes Completed Yes V lip p Review MPS with attention to ED issues On going On going On going Establish investment inquiry protocol done continue continue V Create and update a municipal -wide industrial and employment land/ building inventory to track available buildings and na 2016-17 2016-17 properties Prepare a business case examining opportunities to provide additional buildings Feasibility Study Industrial Park In progress and serviced employment lands for Decision investment attraction purposes. Create an investment readiness profile to use with NSBI na Complete Yes V Prepare a MODC Value Proposition na Complete In progress Create a marketing program for Kaizer Meadow and ensure Kaizer Meadow is na Complete 2016-17 included in all investment attraction related marketing material Create marketing and communications plan for business attraction na 2016-17 2016-17 Partner with the Chamber of Commerce and other business groups to conduct an annual na Complete In progress business awards and recognition program Increase the number of local suppliers to the municipality Pam Held Workshop Create Business Directory Chamber Update Update Conduct BRE Visits 36 37 Plus 1 V Measure the # of new business inquiries 0 5 2 5.2 Municipality of the District of Chester Grant Guidelines The Municipality of the District of Chester recognizes the importance of community organizations and the positive impact they have on the well-being and growth of the community. Grant programs are developed to offset some of the financial burden borne by community organizations as they strive to fulfill their mandates. The Municipality has several grant programs to support organizations and families including: 1. Council Grant 2. Tourism Grant 3. Major Capital Project Grant 4. Recreation Grant S. PRO Kids 6. Youth Sponsorship Grant The intent of these guidelines is to provide a clear understanding of the various grant programs offered by the Municipality. Below is a description of each grant program and their unique criteria and application procedure. Please read these guidelines thoroughly to ensure you are applying for the correct funding program. Municipal Council strives to treat all organizations fairly and consistently and to share resources throughout all areas of the Municipality. Please Note: Organizations are only eligible for one grant from the Municipality of the District of Chester within a fiscal year. COUNCIL GRANT The Municipality of the District of Chester values the contributions provided through the volunteer efforts of community organizations. The Municipality is committed to assisting community organizations by providing grant funds to support various projects, activities and services. Eligibility You must be a non-profit organization, or otherwise comply with the requirements of the Municipal Government Act for eligibility for a grant or contribution by a municipality (Section 65(AU)). Your primary purpose must be to operate, sponsor or encourage programs, activities or facilities within the Municipality of the District of Chester. A group that does not fit the previous two eligibility criteria, but is the only group in the area providing the service may be considered. Applicants must demonstrate that the project, activity or facility is open to all Municipality of the District of Chester residents. Organizations are only eligible for one grant from the Municipality each fiscal year, regardless of grant type. Royal Canadian Legions located with the Municipality may apply for grant funding to support programs and events which are open to the public. General operating expenses or capital improvements will not be considered. Churches / faith based organizations are not eligible for funding. Council may make exceptions if the organization is the only one in the area providing the service, in such cases general operating expenses or capital improvements will not be considered. Membership based organizations are not eligible for funding. Council may make exceptions on occasion where programs or initiatives are open to the general public. Application Procedure Grants will be reviewed in June and November. Applications must be submitted by May 311t or October 31St Applications that are emergency in nature will be accepted at any time. Organizations must complete the Council / Tourism Grant Application form. You may attach a separate document if there is insufficient space on the form for your response to each question. The application form must be completed in full and have appropriate signatures. Completed application forms should be submitted to the Municipality as indicated on the application form. Council will review all applications and determine funding amounts. If organizations have questions about the application form or would like to receive assistance in completing the form, please contact the Recreation & Parks Director at 902-275-3490 or chaughn@chester.ca. After a project is complete, organizations are required to submit a completed Council Grant Report Form to indicate how the funds were spent. Funding The amount of total grant funding available for Council Grants each year will be determined during annual budget deliberations. The maximum funding limit for Council Grants is $10,000. Evaluation Applications will be reviewed using the following evaluation criteria: Benefit to the community at large. Demonstrated positive community impact. Financial need of the organization for grant funding. Evidence of fundraising efforts (there are funding sources other than the Municipality). Project alignment with the Municipal strategic plan. MUNICIPALITY LL CHESTER 4 4 MUNICIPALITY OF THE DISTRICT OF CHESTER GRANT APPLICATION FORM Council or Tourism Grant Request Name of Organization Applying Contact Person Position with Organization Mailing Address Incorporation Number with Registry of Joint Stocks if applicable) Phone: Fax: Email: Date: Type of Grant Council Grant _ OR Tourism Grant Signature of Signing Officer(s) and their position with Organization: Name Signature ORGANIZATION AND/OR EVENT INFORMATION: Purpose or objectives) of your organization (i.e. mission statement): Position 2. For Council Grants - Please provide an outline of the project and its benefits to residents. For Tourism Grants - Please provide an outline of how the project will improve visitor attraction and benefit the local economy in the Municipality (attach separately if insufficient space). 3. How much money are you requesting? 4. Budget Please attach a project budget showing all revenue and expenses. You must demonstrate fundraising efforts and include a list of financial contributions from all sources.. If your project exceeds $5,000, please include a copy of your most recent yearly financial statement. If your organization has a reserve account or large amount of savings for a designated project, please note the purpose or intended use of those funds. S. How do you plan to spend any Council / Tourism Grant funding received? 7. Is your grant request time sensitive (for example, an event on a specific date)? 8. Is there additional information that may support your grant application? Please attach letters of support, etc. 9. Did your organization receive funds last year from the Municipality of the District of Chester? Yes No If yes, was it a Council Grant Recreation Grant Tourism Grant How much was the grant? $ Please attach a copy of completed report form if not previously submitted) APPLICATION CHECKLIST - DID YOU INCLUDE WITH YOUR APPLICATION: A written outline of the project and its benefits to residents Project budget including Revenues and Expenses Financial Statement (for projects exceeding $5,000) Incorporation Number (if applicable) List of Directors Application signed by signing officer(s) Copy of report regarding previous year's grant (if a grant was received last year) If you require assistance, please contact the Municipal Office at: Phone (902) 275-3490 Fax (902) 275-3630 Email chaughn@chester.ca REPORT TO COUNCIL - HOW WAS YOUR EVENT AND HOW WERE THE FUNDS SPENT? Following your event or upon the completion of your project it is requested that you provide a very brief report regarding the project and how the Grant money was spent. If a follow-up report is not received future requests maybe affected. Please forward the report to the following: OFFICE USE ONLY Director of Recreation & Parks Grant Report" Municipality of the District of Chester PO Box 369 Chester, NS BOJ 1J0 Essential Services Regional Services Local Non -Profit Community Halls National/Provincial, Cultural/Health Services Report Received TOURISM GRANT Tourism is an important economic generator for the Municipality of the District of Chester and community organizations often contribute to the growth of the tourism sector. The Tourism Grant program is available to assist organizations with tourism development and promotion related projects designed to enhance the visitor experience and make our community a more appealing destination. The goal of visitor attraction is to motivate people to travel to our community for high quality experiences and then stay longer and spend more during their stay. Eligibility The project, activity or event must be designed to enhance the visitor experience or increase the appeal of the Municipality of the District of Chester as a destination. The project must make a positive contribution to visitor attraction within the Municipality of the District of Chester. You must demonstrate evidence of visitor attraction using past success or specific plans for visitor attraction to the event. You must be a non-profit organization, or otherwise comply with the requirements of the Municipal Government Act for eligibility for a grant or contribution by a municipality (Section 65(AU)). You may attach a separate document if there is insufficient space on the form for your response to each question. Applicants must demonstrate that the project, activity or event is open to all Municipality of the District of Chester residents and it must entice visitors to the area. Organizations are only eligible for one grant from the Municipality each fiscal year, regardless of the grant type. Churches / faith based organizations are not eligible for funding. Council may make exceptions if the organization is the only one in the area providing the service, in such cases general operating expenses or capital improvements will not be considered. Membership based organizations are not eligible for funding. Council may make exceptions on occasion where programs or initiatives are open to the general public. Application Procedure Grants will be reviewed in June and November. Applications must be submitted by May 311t or October 31St Organizations must complete the Tourism / Council Grant Application form. The application form must be completed in full and have appropriate signatures. Completed application forms should be submitted to the Municipality as indicated on the application form. Council will review all applications and determine funding amounts. If organizations have questions about the application form or would like to receive assistance in completing the form, please contact the Recreation & Parks Director at 902-275-3490 or chaughn@chester.ca. After a project is complete, organizations are required to submit a completed Tourism Grant Report Form to indicate how the funds were spent. Funding The amount of total grant funding available each year for Tourism Grants will be determined during annual budget deliberations. The maximum funding limit for Tourism Grants is $5,000. Evaluation Applications will be reviewed using the following evaluation criteria: Benefit to the community at large. Demonstrated positive community impact (specifically tourism and economic impact). The organization has a financial need for grant funding. Evidence of fundraising efforts (there are funding sources other than the Municipality). Project alignment with the Municipal strategic plan. 14UN191FAl.tTy CHESTER o MUNICIPALITY OF THE DISTRICT OF CHESTER GRANT APPLICATION FORM Council or Tourism Grant Request Name of Organization Applying Contact Person Position with Organization Mailing Address Incorporation Number with Registry of Joint Stocks if applicable) Phone: Fax: Email: Date: Type of Grant Council Grant OR Tourism Grant Signature of Signing Officer(s) and their position with Organization: Name Signature ORGANIZATION AND/OR EVENT INFORMATION: Purpose or objective(s) of your organization (i.e. mission statement): Position 2. For Council Grants - Please provide an outline of the project and its benefits to residents. For Tourism Grants - Please provide an outline of how the project will improve visitor attraction and benefit the local economy in the Municipality (attach separately if insufficient space). 3. How much money are you requesting? $ 4. Budget Please attach a project budget showing all revenue and expenses. You must demonstrate fundraising efforts and include a list of financial contributions from all sources. If your project exceeds $5,000, please include a copy of your most recent yearly financial statement. If your organization has a reserve account or large amount of savings for a designated project, please note the purpose or intended use of those funds. S. How do you plan to spend any Council / Tourism Grant funding received? 7. Is your grant request time sensitive (for example, an event on a specific date)? 8. Is there additional information that may support your grant application? Please attach letters of support, etc. 9. Did your organization receive funds last year from the Municipality of the District of Chester? Yes No If yes, was it a Council Grant How much was the grant? $ Recreation Grant Tourism Grant Please attach a copy of completed report form if not previously submitted) APPLICATION CHECKLIST - DID YOU INCLUDE WITH YOUR APPLICATION: A written outline of the project and its benefits to residents Project budget including Revenues and Expenses Financial Statement (for projects exceeding $5,000) Incorporation Number (if applicable) List of Directors Application signed by signing officer(s) Copy of report regarding previous year's grant (if a grant was received last year) If you require assistance, please contact the Municipal Office at: Phone (902) 27S-3490 Fax (902) 27S-3630 Email c. aj, n.@_ches er.ca REPORT TO COUNCIL - HOW WAS YOUR EVENT AND HOW WERE THE FUNDS SPENT? Following your event or upon the completion of your project it is requested that you provide a very brief report regarding the project and how the Grant money was spent. If a follow-up report is not received future requests may be affected. Please forward the report to the following: OFFICE USE ONLY Director of Recreation & Parks Grant Report" Municipality of the District of Chester PO Box 369 Chester, NS 1301 1J0 Essential Services Regional Services Local Non -Profit Community Halls National/Provincial, Cultural/Health Services Report Received MAJOR PROJECT GRANT *NEW* The Municipality of the District of Chester provides financial assistance for major community projects that involve a more significant level of funding than is covered under Council Grants. These projects may include the construction of a new facility, renovation of an aging facility, purchase of large capital items or the development and implementation of substantial community wide programs or initiatives. Eligibility You must be a non-profit organization, or otherwise comply with the requirements of the Municipal Government Act for eligibility for a grant or contribution by a municipality (Section 65(AU)). Your primary purpose must be to operate, sponsor or encourage programs, activities or facilities within the Municipality of the District of Chester. A group that does not fit the previous two eligibility criteria, but is the only group in the area providing the service may be considered. Organizations are only eligible for one grant from the Municipality each fiscal year, regardless of grant type. Only projects valued at $10,000 or more will be considered under this program. Projects valued at $10,000 or less will be considered under the Council Grant program. Churches / faith based organizations are not eligible for funding. Council may make exceptions if the organization is the only one in the area providing the service, in such cases general operating expenses or capital improvements will not be considered. Membership based organizations are not eligible for funding. Council may make exceptions on occasion where programs or initiatives are open to the general public. Application Procedure Applications must be received by March 31, 2016 for projects taking place in the 2016-2017 fiscal year. In future years groups will be required to submit Major Project Grant application by January 31St for the following fiscal year. Organizations must complete the Major Capital Project Application form. You may attach a separate document if there is insufficient space on the form for your response to each question. If the project is new construction or facility renovation you must comply with all applicable municipal, provincial and federal regulations and you are required to show proof of ownership or longterm lease. The application form must be completed in full and have appropriate signatures. Completed application forms should be submitted to the Municipality as indicated on the application. Council will review all applications and determine funding amounts. If organizations have questions about the application form or would like to receive assistance in completing the form, please contact the Recreation & Parks Director at 902-275-3490 or by email at chaughn@chester.ca. After a project is complete, organizations are required to submit a completed Major Project Grant Report Form to indicate how the funds were spent. Funding The amount of grant funding available each year will be determined during annual budget deliberations. There is no maximum funding limit for Major Project Grants. Evaluation Applications will be reviewed using the following evaluation criteria: Benefit to the community at large. Demonstrated positive community impact. The organization has a financial need for grant funding. Evidence of fundraising efforts (there are funding sources other than the Municipality). Project alignment with the Municipal strategic plan. Moanc'r utrr CHESTER o MUNICIPALITY OF THE DISTRICT OF CHESTER GRANT APPLICATION FORM Major Project Grant Request Name of Organization Applying Contact Person Position with Organization Mailing Address Incorporation Number with Registry of joint Stocks if applicable) Phone: Fax: Email: Date: Signature of Signing Officer(s) and their position with Organization: Name ORGANIZATION INFORMATION: Signature Purpose or objective(s) of your organization (i.e. mission statement): Position 2. Is your project: New Construction Renovation Equipment Program 3. Please describe your project and its benefits to residents (attach separately if insufficient space). 4. If your project is new construction or renovation, who are the main users of the facility and for what purpose will they use it? S. How much money are you requesting? $ 6. Budget Please attach a project budget showing all revenue and expenses. The budget must include all sources of funding. Please include a copy of your most recent yearly financial statement. 7. For construction or renovation projects, please specify whether you own the facility or have a long term lease. 8. Is there additional information that may support your grant application? Please attach letters of support, etc. 9. Did your organization receive funds last year from the Municipality of the District of Chester? Yes No If yes, was it a Council Grant Recreation Grant Tourism Grant How much was the grant? $ Attach copy of report if not previously submitted) Application Checklist: DID YOU INCLUDE WITH YOUR APPLICATION: A written outline of the project and its benefits to residents Project budget including Revenues and Expenses Previous Years Financial Statement Incorporation Number (if applicable) Application signed by signing officer(s) Copy of report regarding previous year's grant (if a grant was received last year) If you require assistance, please contact the Municipal Office at: Phone (902) 275-3490 Fax (902) 27S-3630 Email cha.ug Vin. _chesten.ca REPORT TO COUNCIL - HOW WAS YOUR EVENT AND HOW WERE THE FUNDS SPENT? Following the completion of your project it is requested that you provide a very brief report regarding the project and how the Grant money was spent. If a follow-up report is not received future requests maybe affected. Please forward the report to the following OFFICE USE ONLY Director of Recreation & Parks Grant Report" Municipality of the District of Chester PO Box 369 Chester, NS 1301 1J0 Essential Services Regional Services Local Non -Profit Community Halls National/Provincial, Cultural/Health Services Report Received RECREATION GRANT Many of the recreation, sport and cultural opportunities available within the Municipality are delivered by the community. The role of the Municipality is to support these organizations that contribute to the quality of life for local residents. The Recreation Grant program is designed to build the capacity of volunteer organizations by providing financial support for the creation and expansion of recreation, sport and cultural programs, events and facilities within the Municipality. Eligibility You must be a non-profit organization, or otherwise comply with the requirements of the Municipal Government Act for eligibility for a grant or contribution by a municipality (Section 65(AU)). Projects or initiatives for which funding is requested shall be the creation or expansion of recreation, sport or cultural programs, events, facilities and equipment within the Municipality. Operating expenses are not eligible for funding, with the exception of expenses related to maintenance (not operational) of existing facilities and equipment are eligible for funding. Organizations are only eligible for one grant from the Municipality each fiscal year, regardless of grant type. You must guarantee community access to facilities, programs and activities. If you do not fit the criteria but are the only group in the area providing recreation related services, you may be considered. If you are not incorporated you are eligible for a maximum of $50.00. Financial assistance should not be anticipated on an annual basis. Royal Canadian Legions located with the Municipality may apply for grant funding to support programs and events which are open to the public. General operating expenses or capital improvements will not be considered. Churches / faith based organizations are not eligible for funding. Council may make exceptions if the organization is the only one in the area providing the service, in such cases general operating expenses or capital improvements will not be considered. Membership based organizations are not eligible for funding. Council may make exceptions on occasion where programs or initiatives are open to the general public. Application Procedure There is one application deadline and the date is set annually. Normally the deadline is within the first or second week in October. Organizations must complete the Recreation Grant Application form. You may attach a separate document if there is insufficient space on the form for your response to each question. The application form must be completed in full and have appropriate signatures. Completed application forms should be submitted to the Municipality as indicated on the application. The Recreation & Parks Committee will review all applications and make a recommendation to Municipal Council for final approval. If organizations have questions about the application form or would like to receive assistance in completing the form, please contact the Recreation & Parks Director at 902-275-3490 or by email at chaughn@chester.ca. Applications must be submitted prior to the deadline. Public notification will be provided of the submission dates. After a project is complete, organizations are required to submit a completed Recreation Grant Report Form to indicate how the funds were spent. Funding The amount of grant funding available each year will be determined during annual budget deliberations. Organizations that receive funding must submit a completed Grant Report Form to indicate the success of the project and how the funding was spent. Evaluation Applications will be reviewed using the following evaluation criteria: Benefit to the community at large. Demonstrated positive community impact. The organization has a financial need for grant funding. Evidence of fundraising efforts (there are funding sources other than the Municipality). Project alignment with the Municipal strategic plan. NUN- un MUNICIPALITY OF THE DISTRICT OF CHESTERCHESTER Q GRANT APPLICATION FORM Recreation Grant Request Name of Organization Applying Contact Person Position with Organization Mailing Address Incorporation Number with Registry of Joint Stocks if applicable) Phone: Fax: Email: Date: Signature of Signing Officer(s) and their position with Organization: Name (printed) Signature Position ORGANIZATION AND PROJECT INFORMATION: Purpose or objective(s) of Organization (i.e. mission statement): 2. Please provide an outline of the project and its benefits to residents (attach separately if insufficient space). 3. How much money are you requesting? $ 4. Budget Please attach a project budget showing all revenue and expenses. Show fundraising efforts and include a list of financial contributions from all sources. Include a copy of your most recent financial statement. S. How do you plan to spend any Recreation Grant funding received? 6. Is there additional information that may support your grant application? (You may attach additional information). 7. Did your organization receive funds last year from the Municipality of the District of Chester? Yes No If yes, was it a Council Grant Recreation Grant Tourism Grant How much was the grant? $ APPLICATION CHECKLIST - DID YOU INCLUDE WITH YOUR APPLICATION: Incorporation number Information on how funds will be used Project Budget Financial Statement Application signed by signing officer(s) If you require assistance, the Recreation & Parks Director will gladly help you. Recreation & Parks Director Email: chaughn0chester.ca Recreation Grant" Fax: 902-275-3630 Municipality of the District of Chester Phone: 902-27S-3490 PO Box 369 Chester NS BOJ 1J0 POSITIVE RECREATION OPPORTUNITIES FOR KIDS (PRO KIDS) The PRO Kids program is designed to provide assistance to children and youth who are not able to participate in sport, recreation and cultural activities due to financial constraints. The target group for this grant is low income families who would otherwise not be able to afford to enroll their children in these programs. Eligibility Parents or Guardians may apply on behalf of a child who is 0-18 years of age. The child must live within the Municipality of the District of Chester. Applicants may request assistance with registration fees and/or equipment costs. The applicant must be registered with an organized community group in order to receive financial assistance. Approval is based on a Reference System. Applicants must provide the name of a reference that is familiar with their personal and financial situation and who can verify that the applicant requires financial assistance. The reference should be an adult who knows the family (not a relative or close friend). (Examples of Reference: Social Worker, Clergy, Group Leader, Coach, Teacher, Doctor). If the applicant is a client of Community Services, they can get Community Service to stamp the application form and no reference would be required. The applicant will be contacted if any further information is required. Application Procedure The application form must be completed and submitted to the Recreation & Parks Office at least three weeks prior to the start of the program. Late applications may not receive approval in time to start the program. Families will be asked if they can contribute toward the cost of the activity. Applications are processed on a first come, first serve basis. If families have questions about the application form or would like to receive assistance in completing the form, please contact the PRO Kids Coordinator at the Municipality at 902-275- 3490 or prokids@chester.ca. The PRO Kids Coordinator will review all applications to ensure criteria is met and the reference is checked. Applicants should hear the results of their application within 3 weeks of applying. Funding There is no maximum funding limit. Applicants can request assistance with registration fees and/or equipment costs at any time of year but funding will be provided no more than once per season. Cheques are made payable directly to the organization and/or the supplier of equipment. M IIt If W [" A, —i APPL [CANT IINFOR MATIO N (Reale 1print deafly) Namfegulf ChiW Gender: 0 Male El IFemaRe Age B,urth Date First Nanife of Parent or, Gua,rdafl Last Name of IParent: or Guardian Mailing Address Phone (homfe, work, ceH) Emad Address SEASON APPLY1W FOR: MiJ this child be regustered in another paid If Yes, please name actr0ty: Crga6-zatmni Offering Artrvty: activky at the same time as the requesO if so, what eTjipnif-.nt: & cost? El WINTER El SPRING 0 SUMMER El FALL El Yes EINo ktivity Dates (Stairt and End): ACTIVITY INFORMATION Name of Activity Registration Cost: Arviouint Recpiested frGrn IP.R.O. IKids: $ Crga6-zatmni Offering Artrvty: Do you requiire help wiffi Equipment cost? El Yes El No if so, what eTjipnif-.nt: & cost? Crga6-zawni Contact Name Phone INumiber: ktivity Dates (Stairt and End): REFERENCE - Please p?GYwde the name of a referenoe that is fairnl,,'fiar w1hi youir personal and finana,;,M situaton and who can verif'y that you require financjM assistance fram IPRO Kids. This peirson shouM be an adult who Iknvurs the family (n&, a relative or, close fnencr. (Examples of RBfeirenoe: Goaal WoAer, CJergy, Group Leader, Coach, Teacher, Doctor) Name of Reference Organizacni Phone Numbers (home, work, red) Emad Address Patental Consen I: - II authorize the above reference to r6ease relevant personal uinf cirmation as reqwred by PJR 0. (Kids. IL funher authonze FJR 0. Kids to coHect this infoirmation for, adirnimistration puirlo.-es Iiirclu dng release to program pr3wideirs and Canadian Tire Jurnprtairt. ParentiGuardian Signature Date J-1 11 go,, 1103 11 L10i :111 ijs"' Applik,ation Recewed :4 Reference Completed Approved Denied Notes: OrgaKzadon Contacted Letter to Parent Am: Appruved EqWpmeent Requemd Cheque Requested Letter to Crga6zabcni Munkipality of Chester P.R.O. Kids - Please allow ulp to 3 weeks for proice ssins g. - ATTN: Cosefte Howileft, IP. R.0 Kilds Colicird inator 151 King Str,eet:, P0 Box 369, Chester NS BOJ 1JCj Pton,e 275-3490 Fax 275-36-10, pirot&@chesterca YOUTH SPONSORSHIP GRANT (Policy P-56) The Youth Sponsorship Grant is intended to assist individuals or teams who have been successful with their sport or activity and who will be competing at a provincial, national or international event. This grant helps to support our local athletes and teams at a time when they have experienced a significant accomplishment and need additional funding in order to participate at a higher level of competition. Eligibility The recipient must reside in the Municipality of the District of Chester. The recipient must be age 21 or under and presently attending school, regular or post -secondary, part-time and/or full-time. Persons with disabilities of any age are eligible for funding. The recipient must have won their way and/or have been selected to attend a recognized sanctioned Provincial, National or International level event (this includes Maritime, Atlantic and East Coast events). The applicant must be a non-profit, volunteer organization that acts as the sponsor, or where the recipient is the applicant, the recipient shall be registered with an organized community group, recreational or sporting association. Cheques shall be made payable to the organization or event. Individuals or teams that have been selected to attend an event must demonstrate significant achievement or have received distinguished recognition in their sport or activity. Ineligible Activities School related trips or activities are not eligible for funding. Training, training camps or skill development workshops are not eligible for funding. Application Procedure Applicants must complete the Youth Sponsorship Application form for the event they are requesting compensation. There is no application deadline. Applications must include a budget showing expected revenues and expenditures. If families have questions about the application form or would like to receive assistance in completing the form, please contact the Recreation & Parks Director at 902-275-3490 or by email at chaughn@chester.ca. Applications will be reviewed by the Recreation & Parks Committee and a recommendation made to Municipal Council for final approval. Successful applicants are asked to submit a brief report after completion of the event to indicate outcomes and highlights of the experience. Funding Individuals or teams are eligible for a maximum of $2,000. Support will be distributed as widely as possible among the successful applicants. F M cAu s`.,..? 1G—cAesrrs Name of Applicant MUNICIPALITY OF THE DISTRICT OF CHESTER GRANT APPLICATION FORM Youth Sponsorship Request Name of Parent / Guardian Mailing Address Postal Code Phone Email Are you presently attending school? Yes If yes, Name of School Grade / Year What sport / activity are you competing in? Did you: Win to Compete Selected to Compete What is the name of the event is which you are attending? Please provide the date and details of when this occurred: At which level are you competing? Provincial National International If your application is approved, we require the following details to process funding: Make Cheque Payable to: Mail Cheque to: Postal Code Please provide dates of the competition and a brief description of what you did to advance to this level: 1:1110191119 Revenue Fundraising Personal Contribution Other Other Youth Sponsorship Funding (Requested) Total Expenses Registration Fees Travel Other Other Other Total Please Note - Demand for the Youth Sponsorship Funding varies from year to year, as can the amount of funding available. Applications will be reviewed on a quarterly basis (typically June, September, December March). Applicant Signature Parent / Guardian Signature Date Municipality of the District of Chester I'S Pol u liomi 1p 11111111111 IIID... "" Effective Date:: Sponsorship Policy - P-87(continued) MUNICIPALITY OF THE DISTRICT OF CHESTER POLICY P-87 Sponsorship Policy 1. Title 1.1. This policy is entitled "Community Grants Program/Sponsorship Request" and applies to Members of Municipal Council and Municipal staff. 2. Purpose Municipal Council strives to treat all organizations fairly and consistently and to share resources throughout all areas of the Municipality. 2.1. The Municipality of the District of Chester (herein "MODC") offers support for leadership development. 2.2. Through the provision of sponsorships, donations, and in-kind supports, MODC provides support to programs and activities that: a) encourage participation in the volunteer fire services, and b) provide District -wide training opportunities for fire services 2.3. MODC recognizes the benefits of supporting events, festivals, and other sponsorship opportunities. Sponsorships provide mutual benefits for the sponsor and the organization receiving the sponsorship, allows for positive public relations and offers marketing, brand development, tourism and economic development opportunities. 3. Authority 3.1. Authority is provided under Section 65, Municipal Government Act, as amended. Notice of Intention to Adopt - First Notice -Council - Second Notice - Effective Date - Page 2 Sponsorship Policy - P-87(continued) 4. Eligibility 4.1. The following types of organizations are eligible for funding: a) Charitable organizations (e.g. foundations and charities); b) Global community service organizations (e.g. VON, United Way); c) Membership based not-for-profit organizations that have a junior program (e.g. sport clubs, associations). Programs or capital projects that benefit an organization's junior program may be supported through the grant program; (amended Sept. 23, 2014) d) Community based organizations (e.g. community halls, sport groups, recreation groups, social groups). e) Organizations advertising the opportunities of the municipality for business, industrial and tourism purposes and encouraging tourist traffic, f) Organizations involved in the promotion and attraction of institutions, industries and businesses, the stabilization and expansion of employment opportunities and the economic development of the municipality; S. General Principles 5.1. Municipal Council sets funding limits and annual budget allotments for each grant category. 5.2. Applicants shall complete the appropriate Municipal application form and provide the requested documentation. 5.3. Applications shall be received throughout the year, and approved as the Sponsorship Ad/Donation of Prizes Request budget allows and upon availability of prizes. Requests shall be approved on a first-come, first -serve basis 5.4. Funding frequency is limited within each grant category. 6. Categories A. Leadership The purpose of the Leadership Training Fund is to financially support individuals or community groups to develop their leadership skills in the areas of physical activity, sport, recreation, volunteerism, and leadership 1. Applicants must reside in the municipality of the District of Chester. 2. Funding will be directly payable directly to a sponsoring organization and/or the supplier of training. Notice of Intention to Adopt - First Notice -Council - Second Notice - Effective Date - Page 3 Sponsorship Policy - P-87(continued) 3. The applicant must be willing to use the skills learned with the citizens of the Municipality of Chester either as a volunteer or a paid position. 4. Funding will be provided for a maximum of SO% of registration costs. S. Applications shall be approved and awarded by the Recreation Director. A report on all Leadership grants awarded shall be provided to Council in an Information Report within 14 days of award. 6. Applications will be received throughout the year B. Economic Development/Marketing/Public Relations 1. Sponsorship opportunities will be considered for events, advertising opportunities, or other projects that provide financial or public relations value to the municipality 2. Must provide an opportunity to promote the economic development or tourism aspect of MODC. 3. Organizations can request funding up to a maximum of $1500 to be approved and awarded by the Senior Economic Development Officer. A report on all sponsorship grants awarded shall be provided to Council in an Information Report within 14 days of award 4. Support will be distributed as widely as possible among the applicants throughout the year. S. Funding requests in excess of $1500 will be required to complete a grant application form which will be forwarded to Council for their consideration. 6. Applications will be received throughout the year C. Fire Services 1. Sponsorship opportunities will be considered for the hosting of District -wide training opportunities open and to the benefit of all Municipal Fire Departments. 2. Organizations can request funding up to a maximum of $1000.00 to be approved and awarded by the Fire Services Coordinator. A report on all sponsorships awarded for District wide training opportunities shall be provided to Council in an Information Report within 14 days of award. 3. Funding requests in excess of $1000 will be required to complete a grant application form which will be forwarded to Council for their consideration. 4. Support will be distributed as widely as possible among the applicants throughout the year. S. Applications will be received on a quarterly basis. Notice of Intention to Adopt - First Notice -Council - Second Notice - Effective Date - Page 4 Sponsorship Policy - P-87(continued) Annotation for Official Policy Book Notice of Intention to Adopt 2016 Date of First Notice at Council Date of Second Notice at Council Effective Date I certify that this Policy was adopted by Council as indicated above. Pamela M. Myra, Municipal Clerk Date ADOPTION/AMENDMENT INFORMATION Date I Reason for Adoption/Amendment 2016 1 Adoption Notice of Intention to Adopt - First Notice -Council - Second Notice - Effective Date - Page 5 RE: SURPLUS PROPERTY - SHERWOOD ROAD (OLD ANNAPOLIS ROAD), LUNENBURG COUNTY We are informing you that the land shown highlighted in red in the drawing to the right is surplus to the needs of the Department of Transportation and Infrastructure Renewal. The land in question is a surplus portion of an old alignment of Sherwood Road (Old Annapolis Road),, Lunenburg County. An adjoining land owner has requested to purchase the property. Spatial Fusion Please advise if you have any interest in acquiring the property. A response by January 28, 2016, would be greatly appreciated. Should we not receive a response by the above date the Department will proceed with the conveyance of the property. Sincerely, L4indMcEachern Acquisition and Disposal Officer cc: Stephen MacKenzie, Manager Acquisition and Disposal Dean Benedict, Registrar of Crown Lands, Crown Land Information Rhonda Mailman, Acquisition and Disposal Section Nova Scotia Government Web Site http://ivww.gov.ns.ca 5.3 Trans r ation andspo ' 5th Floor Bus: 902 424-5253 NOVAS&U fInrastructure Renewal Real Property Services Acquisition and Disposal lohnon Building 1672 Granville Street Halifax NS B3J 3Z8 Fax: 902 424-0583 E-mail: linda.mceachern@novascotia.ca Our File Number: 71571 PO Box 186 Halifax NS B33 2N2 RE: SURPLUS PROPERTY - SHERWOOD ROAD (OLD ANNAPOLIS ROAD), LUNENBURG COUNTY We are informing you that the land shown highlighted in red in the drawing to the right is surplus to the needs of the Department of Transportation and Infrastructure Renewal. The land in question is a surplus portion of an old alignment of Sherwood Road (Old Annapolis Road),, Lunenburg County. An adjoining land owner has requested to purchase the property. Spatial Fusion Please advise if you have any interest in acquiring the property. A response by January 28, 2016, would be greatly appreciated. Should we not receive a response by the above date the Department will proceed with the conveyance of the property. Sincerely, L4indMcEachern Acquisition and Disposal Officer cc: Stephen MacKenzie, Manager Acquisition and Disposal Dean Benedict, Registrar of Crown Lands, Crown Land Information Rhonda Mailman, Acquisition and Disposal Section Nova Scotia Government Web Site http://ivww.gov.ns.ca Property Online Map Date: Jan 14, 2016 12:25:23 PM PID: 60408671 Owner: HOMBURG LAND BANK CORPORATION LIMITED uuweN unG »dd on SnEnwOooxOxo v COUNTY S*EnWOOm nstams: Lxmo REGzSruxrzOm The Provincial mapping is graphical representation of property boundaries which approximate the size, configuration and location of parcels. [are has been taken to ensure the best possible quality, however, this map is nota land survey and is not intended to be used for legal descriptions or to calculate exact dimensions or area, The Provincial mapping is not conclusive as to the location, boundaries or extent of parcel [Land Registration Act subsection 21(2)]. THIS IS NOT ANOFFICIAL RECORD. Property Online version 2.0 This page and all contents are copyright 0 1999-2003' all rights reserved, hU,p8:/8inns.g&v.ns..do 1/14/7016 MUNICIPALITY OF THE DISTRICT OF CHESTER 5.4 REQUEST FOR DECISION/REQUEST FOR DIRECTION REPORT TO Warden & Council SUBMITTED BY Chad Haughn, Recreation & Parks Director DATE January 14, 2016 SUBJECT Wild Rose Park Maintenance ORIGIN Wild Rose Park Maintenance Agreement CURRENT SITUATION: The Western Shore and Area Improvement Association is no longer able to meet their obligations outlined in the Wild Rose Park Maintenance Agreement and they have asked that the agreement be terminated. The Association would like to continue to support the park by providing an annual financial contribution towards the ongoing maintenance costs. RECOMMENDATIONS: It is recommended that the Wild Rose Park Maintenance Agreement be terminated and that the Municipality take full responsibility of all aspects of Park management and operations. It is further recommended that, as requested by the Association, staff create an estimate of total annual maintenance cost for the Park and provide that information to the Association to help them determine a realistic annual funding contribution from the Association to the Municipality. BACKGROUND: After the Municipality expropriated the lands of Wild Rose Park in 2012, the Western Shore & Area Improvement Association expressed an interest for continued community involvement and support for Wild Rose Park. In May 2013 a Maintenance Agreement was signed with the Association which allowed them to conduct all maintenance of the Park and its facilities. The agreement was signed for a five year period from May 2013 to November 2018. DISCUSSION: In the Spring of 2015, the volunteer from the Association that was carrying out the maintenance became ill and was no longer able to perform his maintenance duties. Upon request from the Association, the Municipality agreed to take over the lawn mowing for the short term. By the end of the summer it became clear to the Association that they were no longer in a position to be able to complete the maintenance. IMPLICATIONS: The termination of the Maintenance Agreement has implications for the Municipality, primarily the need to have Public Works staff complete the regular maintenance. All of the annual maintenance as well as any capital projects will be the responsibility of the Municipality. From May to October the washrooms at the Park are open to the general public. The current procedure is to lock the washroom doors each night and reopen in the morning so a plan will need to be developed on how best to manage the washroom facility. 1 Policy: NA 2 Financial/Budgetary: The total financial impact from ending the maintenance agreement will not be known until after a full year of operation has been completed and we are notified of the amount of funding the Association decides to contribute. 3 Environmental: NA 4 Strategic Plan: NA 5 Work Program Implications The most significant impact will be the additional responsibility of park maintenance on Public Works staff. ATTACHMENTS: Wild Rose Park Maintenance Agreement OPTIONS: 1. Terminate the Wild Rose Park Maintenance Agreement with the Association. 2. Request the Association fulfil their obligations outlined in the agreement. Prepared BY Chad Haughn Date January 14, 2016 Reviewed BY Date Authorized BY Date UktlWfitINE MUNICIPALITY OF THE DISTRICT OF CHESTER 110 Box 582, Chester, NS BOJ 110 151 King Street, Chester, NS Telephone: 902-275-3490 facsimile; 902-275-3630 email: recreatlon@chesterca June 18, 201.3 Western Shore & Area Irnprovemont Association ATTN: Roy Conrad 6485 HWY 3 PO Box 4,26 Western Shore, NS 130J 3MO Dear Mr. Conrad, I would like to thank the Western Shore and Area Improvement Association for their continued interest In Wild Rose Purl(. The Park is a prominent and important feature for Western Shore with Its views of the water, the picnic area, gardens and access to the water, On May 2, 201.3 Municipal Council made a motion to enter into a 5 year agreement with the Association for the maintenance of Wild Rose Park. The Municipality would like this arrangement to be similar in nature to the interim agreement we had last summer. Thus the park will be managed as a Municipal park and the maintenance will be carried out by your Association. Below you will find the terms of what we have discussed as part of the agreement for maintenance. The Municipality would like this agreement to result In a well maintained, attractive park for the enjoyment of residents and visitors alike, Scope The Western Shore and Area Improvement Association ("The Association") will complete all regular maintenance on the Wild Rose Park property from May 2013 to November 2018, This work will be completed with the support and cooperation of the Municipality and will be based on approved work plans and budgets, Ren vation & Parks Department OWN,% MUNICIPALITY OF THE DISTRICT OF CHESTER VO Box 582, Chester, NS 130J 1J0 151 King Street, Chester, NS Telephone: 902-275-3490 Facsirnile: 902-275-3630 email; reci-eation@cliesterca Terms of Agreement 1, The Association will manage regular maintenance of Wild Rose Park, at their own expense, Including, but not limited to, mowing the lawns, tending gardens, maintaining parking lots, cieaning washrooms and opening and closing buildings, 2. The Association will submit a yearly work plan to the Municipality of Chester in the Spring of, each year and will Include any request for.assistance that may be required of the Municipal Public Works Department, 3, Semiannual park Inspections will be completed each Spring and Fall by representatives of both the Municipality and the Association. 4. The Association will continue to carry liability Insurance coverage. S. All maintenance and Subsequent inspections completed at the park by the Association will be recorded, with copies submitted to the Municipality. F. Any work that is not of regular maintenance In nature must be discussed and approved by the Municipality prior to any work being commenced or expenses incurred. Examples of work that are not regular maintenance In nature Include retaining wall improvements, building upgrades and creation of new gardens. 7. If for any reason the regular maintenance cannot be completed by the Association, this most be communicated to the Municipality as soon as possible, 8. The Association will not hire a third party such as private maintenance businesses to complete regular maintenance unless approved by the Municipality prior to any work being commenced, 9. Municipal Public Works staff may be made available upon request., to assist with maintenance when necessary, The Association will provide a list of work and activities that require assistance to the Municipality in advance. 10, The Municipality will fully support Association staff and volunteers to complete the maintenance work, This includes dealing with any complaints from the general public and adjacent landowners, n, 'rhe Municipality will remove all garbage from the waste stations located on the park property on a regular basis. 12, The Municipality reserves the right to terminate tills Agreement at any time, if in its sole discretion; maintenance of the park is not being carried out in a satisfactory manner, Recreation & Parks Department ITIPM" K MUNICIPALITY Of" THE DISTRICT OF CHESTER PO Box 582, Chester, NS BOJ 1.10 151 King Sfteet, Clioster, NS dTolophone: 902-275.3490 ramile: 902-275-3630 email; re , cl-eation@diesterca Signatures The parties of this agreement, through their duly authorized representatives, certify that they have read, understood, and agree to the terms of this agreement, Municipality of the District of Cheste Narne NamO nd Title 1 Date Area Improvement Association; Position Position Recreation & Parks Departiaent 5.5 At the request of the NS Department of Justice, the "H" Division Strategic Planning & Client Services Unit conducted a Policing Review of RCMP operations in Lunenburg District. The review was done to provide a more clear understanding of resource requirements within the District. The tool used to conduct the review was the RCMP's Police Resourcing Model (PRM). The PRM: Is a unique computerized simulation model developed by the RCMP and used across the country to assist in determining the number of front line police resources at RCMP detachments. Suggests reasonable expectations of service delivery for a given number of front- line police resources. Key part of the overall human resourcing process, providing concrete intelligence - led information about front line calls for service, officer proactive time and several other workload parameters. In order to complete a PRM analysis, a minimum of one year of consistent data is required. There can't be any changes to shift schedules, deployment patterns or policing jurisdictions. Because the District model had been in place for less than a year when the review was requested, PRM studies for Lunenburg Rural and Chester Detachments were completed based on the prior District structure using data from calendar year 2013. Individual PRM studies for the towns of Mahone Bay and Lunenburg could not be done as the PRM can't be run for a unit with less than 6 front line members, due to insufficient shift coverage. A Workload Analysis was completed for Lunenburg District as a whole, which provided information specific to the Towns of Mahone Bay and Lunenburg. The RCMP police 99.5% of the area and 83% of the population of Lunenburg County. For the purposes of this policing review, three separate studies were conducted: 1. A PRM study was conducted for Lunenburg Rural Detachment, which encompasses the Municipality of the District of Lunenburg (MODL) and the Town of Mahone Bay. 2. A PRM for Chester Detachment, which encompasses the boundaries of the Municipality of the District of Chester (MODC). A Workload Analysis for the entire District. The Town of Lunenburg was reviewed as part of the workload analysis. The map above outlines the number of front line members that were analysed as part of the PRM studies, and their home detachment. 2 r ti r i film N W i Chester —Alm TotalDetachment Totat Z7 27innf,armf rst respa pderz (P ) r iii This chart outlines the number of established positions within Lunenburg District as of April 1, 2013. The 43 members and 7 DAs of Lunenburg District RCMP provide a full suite of police services to the Municipality of the District of Lunenburg (pop 25,118), the Municipality of the District of Chester (10,741), and Towns of Lunenburg (2,317) and Mahone Bay (904) . The upper portion of the table outlines the positions supporting the front line members and whose primary function isn't to respond to calls for service: Additional Provincial (ERT, Tact Troop, ICE, Major Crime, Traffic Services) and Federal resources Serious & Organized Crime, National Security, etc.) support Lunenburg District operations. Positions listed at the top of the table provide support to the community and front line members, and are not included in a PRM analysis. The lower portion of the table outlines the number of first responders (Constables) by detachment. Lunenburg Rural first responders (15) include the front-line member paid for by Mahone Bay, but not the Mahone Bay Constable that was considered the "Chief of Police" for the town. The service level is based on full time established positions and does not take into account vacancies in this detachment caused by members being off long term, due to injury and/or illness. The PRM does factor in the time members are away on training as well as regular types of leave such as vacation, short term sick, and mat/pat leave. Chester Detachment Poliice ResourcingModel Ill I esults: Chester Chester Detachment: 8 Front Lime Members (2013) Provide a reasonable level of resources to adequately meet the response to cail needs„ provide the necessary shift coverage and have sufficient levels of unallocated core time in order to enhance service dehvery and perform proactive (policing activities. Workload is highest in the summer which translates to lower levels of unallocated core time and a reduction in the ability to perform proactive policing activities such as ocean and inland waterway patrols and prolific offender checks. W 1BI 4 "wem w " u+rmr .. C Jl 1 'a" I y y Unallocated core time is: The time between the hours of Sam — 11pm when front-line members are not responding to calls, working on initial investigations, follow-up, court, disposition and administrative duties. This proactive time allows the officers to work on activities such as community policing or target problem areas and focus on initiatives to reduce crime. O This graph shows the distribution of both calls for service and weighted workload in the MODC by week, for the 2013 calendar year. The calls for service, represented in blue, provide valuable information on the times of the year with a higher demand for service in numbers of calls. As is typical, there is a higher volume from July — September. The weighted workload is represented in red. In the PRM, calls for service are weighted with the time it takes to investigate them, starting with the initial investigation, follow-up work, court time and disposition. Therefore, the red section provides a more precise indication of the actual demand for service in relation to time requirement. In this particular graph the weighted workload only considers the time spent on the initial investigation. Does not factor in the follow- up, court and disposition time spent by the front line members. It also doesn't consider travel time. Sparsely populated rural communities, such as the MODC, will often have increased workload due to the lengthy travel times associated with follow-up policing duties, which is not factored into the results above. As the average response to call was 14 minutes in 2013, Chester Detachment members will have additional workload as a result of the large geographic area they cover. N This graph portrays the calls for service for Chester Detachment by hour of the week. When weighted with the initial investigative time the periods with higher demand are demonstrated more precisely. The chart represents the average week and demand will vary throughout the year. Although calls for service are fairly consistent, the time requirements are varied which provides a more concise representation of business throughout the week Data shows that the calls for service are fairly constant throughout the week with slight increases in volume on Thursdays and Fridays; while the workload peaks on Tuesdays, Thursdays and Fridays. Workload ramps up daily at 11am, with afternoon peaks on Tuesday, Thursday and Friday. Workload peaks Thursday/Friday/Sat nights from midnight-3am. This is data is useful for the District when building or modifying the shift schedule. I Chester Detachment Chester Detaehrnent 2013 Tap 15 caili,s by Time Required travel time not included) m a or Calls in 0 of Noun X, 1W a>u' 0 V Vx aaur - r r - µ mo m4 em' a" @r ,, a L xx w m y m o m m uo- m41' p, ,far rya * y youPt Y3'4'"' w' " r= y iBl ana - This charts shows the top 15 calls for service based on workload in Chester Detachment in 2013. The top calls are based on the time required to investigate (initial investigation, follow-up, court and disposition) and the number of calls for service are also indicated for comparison purposes. Investigations that take the most time often differ from those with the highest numbers of calls for service. Majority of: Other Criminal Code = Uttering Threats or Harassing Phone Calls. Provincial Statute offences = Liquor Act, Abandoned Vehicles, and the Family Relations Act. In 2013, Chester Detachment had the highest workload for Drug offences in the District, which involved offences for the possession / production and trafficking of Marihuana. 7 7C,1P; Cai;% a % 1 OT1w 30% M 1014 0% Chester Detachment PRM 52 week Simulation Chester Detachment 2013 . 8 Go Officers 11111111111111111111111111 Ud.+ n UnAmrdtled 1krw-Cterponse buy PS orhy 1 -Re spirrm;e W New km Ry 1-3 1 1 "i '1 9 1'1. '1;l 1°, I' 19 Al 73 r, )P pay 17 11 35 41 N 41 d IV; 4F 4"B "a','t `iA, Week Number C,aiila This chart displays the amount of unallocated time (blue bars) the 8 front line members in Chester had throughout 2013, by week. It also displays the ability of the members to immediately respond to calls for service (red & black horizontal lines). The red horizontal line represents Chester detachment's response to Priority 1 Calls throughout the year: With 8 first responders, the average availability for immediate response to calls is 84%. This means that 16% of the time when a call comes in all members are engaged or off-duty and call is placed in a queue. These results show that the schedule provided appropriate coverage for incoming calls for service. The average unallocated core time (orange bar) with 8 first responders is 37%. Throughout the year, unallocated core time ranges from 0% to 69% (blue bars). When levels of core unallocated time drop below 25%, policing becomes more reactive in nature with little or no time remaining for a proactive approach to policing. This can be seen in Chester Detachment during the summer months. Weeks 25 and 29 have very low levels of core unallocated time. Although the numbers of calls for service were not significantly higher, the reported incidents were more serious in nature and/or required more time to process. This type of decrease in unallocated time occurs more often in detachments with fewer resources due to the limited numbers that are scheduled at any given time. P1 = Veryurgent calls for service (i.e. officer needs help, shots fired, armed robbery in progress) P2 = Urgent (any crime in progress; alarms) P3 —Routine (All routine calls requiring attendance) Lunenburg Dural Will Police esouurcini Iraldel P sults: Lunenburg ural Lunenburg Rural Detachment: l5 r~ontUnelVlembers(251 ) Provide a reasonable level of resources to adequately meetthe response to call needs, provide the necessary shift coverage and have sufficient levels of unallocated core time on orderto enhance service delivery and perform proactive policing activities. Workload peaks during the summer months, with unaliocated time dropping below 25% most weeks. Based on a review of the Town of Mahone Bay's calls forservice and workload, an adequate level of front-line service can be provided by one front- line Member however for shift coverage a minimum of two members wound be required. W 1BI 4 "wem w " u+rmr .. r Jl 1 'a" I y y The PRM study for Lunenburg Rural was run with 15 front line members (14 paid for by MODL and 1 from Mahone Bay). It does not include the Member who worked out of the Mahone Bay Community Office in 2013. Even though the results of the PRM suggested that 1 front-line member would be sufficient to respond to calls for service in Mahone Bay, the RCMP does not recommend reducing the current compliment of 2 Regular Members. During the summer months, the amount of time the Lunenburg Rural members have to spend on proactive policing during their scheduled shift drops to less than 25% most weeks. This means that policing becomes reactive during the busy tourist season, with little or no time remaining for a proactive activities such as bike patrols, or checkpoints. Having the 2nd Mahone Bay resource on the District schedule would help relieve this pressure. If the established number of regular members for Mahone Bay were to reduce by one, the impact would be felt by the entire District. The current District schedule requires 32 RMs to operate, and there is the potential loss of the provincially funded Mahone Bay Street Crime Enforcement Unit (SCEU) position. i This chart shows the number of calls for service and hours of workload for Lunenburg Rural by week, for the 2013 calendar year. The majority of workload in Lunenburg District comes from the Lunenburg Rural area Call volume increases from July — September; with workload peaking from May week 19) to the end of September (week 39) In this particular graph the weighted workload only considers the time spent on the initial investigation. Does not factor in the follow-up, court and disposition time spent by the front line members. It also doesn't consider travel time. As the average response to call was 14 minutes in 2013, Lunenburg Rural members will have additional workload as a result of the large geographic area they cover. Cookville = 15 min; Lilydale was 13 minutes (all priorities) 10 This graph portrays the calls for service for the District by hour of the week. When weighted with the initial investigative time the periods with higher demand are demonstrated more precisely. The chart represents the average week and demand will vary throughout the year. The volume of calls for service are fairly consistent throughout the week with peaks in the call volume around mid afternoon. Workload ramps up around gam daily with the most workload happening between 3- 5pm daily. The largest workload peaks are Wed/Thurs/Fri between 2-4pm. Workload peaks can be seen between 2-4am Wed through Sat. This information can be used by the District Commander when creating or modifying the shift schedule. MEMEMM Lunenburg Rural 2013 Top 15 Calls by Time Required travel time not included) n # of Calft w We4ghted WorMoad In hours I A)D Canad'a" Similar to Chester, impaired driving calls make up the majority of the workload for the members. Analysis of the event group entitled Other Criminal Code shows the majority of files are Uttering Threats or Harassing Phone Calls. Provincial statute offences involved the Off-road Vehicle Act, Abandoned Vehicles, Family Relations Act. 12 as 0 11 111 a L e0 0, e j, 1011ilRu 0 1,1 :40 10 61 014 10 nry o b 0-e Canad'a" Similar to Chester, impaired driving calls make up the majority of the workload for the members. Analysis of the event group entitled Other Criminal Code shows the majority of files are Uttering Threats or Harassing Phone Calls. Provincial statute offences involved the Off-road Vehicle Act, Abandoned Vehicles, Family Relations Act. 12 PRINT, 52 Week SJ=Won LunenburR RurM (Detachment 2013 - IlS GD Officers oioumioimo r Cole uMjlv,'MoIr tj[I1w --- it"'Jpo.nw oP,uan'iiry I--fi,'vara"'rI, N ,,AVi II ft1 1 w DX' S"E Al Jtl P 71 J',y 11 W' V" 3A M 19 13 +Wa V 49 b "e3 W&01k y r iBl ana - Response to Priority 1 Calls (red horizontal line): With 15 police first responders the average availability for immediate response to calls is 93%. With such a high percentage responded to immediately, it is evident that the schedule provided appropriate coverage for incoming calls for service. The average unallocated core time (orange bar) with 15 first responders is 40%. Throughout the year, unallocated core time ranges from 10% to 64% (blue bars). When levels of core unallocated time drop below 25%, policing becomes more reactive in nature with little or no time remaining for a proactive approach to policing. This can be seen in Lunenburg Rural during the summer months. 13 Workload n lysis. Lunenbu rg District RCMP Workload Analysis: Examines call for service data from the Police Occurrence Reporting System (PROS) using portions of the PRIM tool. Allows for examination for workload based on parameters such as funding source or location. Analyti'cal teal when dispatch data is unavailable. PROS data from 2013 and 2014 was used in the workload analysis for Lunenburg District. W 1BI 4 awem w a a+rmr Canada" C Jl a a" I y y 14 Lunenburg District! RCMP Calls for Service By Month (Average 2013 & 2014), By Municipality ADX)- 4:''U' I MOEN R IMOIIA x_1.1 4$ Canad'a" The differences in call volume by municipality are quite apparent. The majority of the calls for service originate in the MODL, followed by the MODC. The results are to be expected given the population differences between the four municipal units. Call volumes increase May -Sept, peaking in July and August. 15 Municipality of the District 2,391 of Chiest er Town of Mahone Bay 279 r 7,5119 4,664 1,080 435 13,698 anay + iBl On average, Lunenburg District generates just over 7,000 calls for service a year, which equates to almost 13,700 hours of work for the front-line members. Data excludes 2 murders which occurred in MODC in 2014, as a PRM/Workload Analysis strives to replicate a typical year and the high workload associated with a murder would skew the workload results. 53% of the calls for service and 55% of the workload originate in the MODL. MODC = 33% calls/ 34% workload T. Lunenburg = 9% calls/ 8% workload T. Mahone Bay = 4% calls / 3% workload Weighted Workload = time spent doing the initial investigation, follow-up, court and disposition work. Excludes travel time. 16 Lunenburg District RCMP 2013 & 201 Average Annual Calls for Service & weighted Workload (in hours) per Hirst Responder (FIR) mum taf toY s. 0 # of higturs i!ON) ..... _... __ ..... _... __ ..... IW AW M) MU MX) iyY LU 0 Om Ifti uniu irla ltya 01 the 1 avn,^wn ria NwM1 aProrane Hays 'tl"amr) or B oXX enbuar#, munia•ip ah lyp (lit aNim, 6 aarrowmrlhwy# Ck i d Digtriid of Loneoro„M4ara 0Y1” d' arol Chester y IBI anab- First responder #'s are based on the number of front line members paid for by each municipality: MODL = 14 RM Mahone Bay = 1 RM Lunenburg = 4 RM MODC = 8 RM Lunenburg District Total = 27 RM With 1 First responder for the Town of Mahone Bay, the workload per member is comparable to that of MODL and MODC, and the District average. The workload per first responder in Lunenburg relatively low and first responders are not overburdened. The calls for service and workload per member is slightly higher in the Municipality of the District of Chester, this means that per member there are more calls and the calls are of a more serious nature. Weighted workload here includes time spent on the initial investigation, follow-up, court and disposition. Excludes travel time associated with these policing activities. 17 w - r r i t r r• s r r r r r er • r r r r...... I y r r r i i i" M• i ',, i i_ In October 2014, Lunenburg District RCMP began operating under a District Policing Model. By combining all police resources under a single command structures, a critical mass of police officers is made available to address the policing needs of the communities and the operational health and safety requirements for police officers on patrol. The intent was to maximise the use of the District's Human Resources and improve the shift schedule for the members. Created an environment of borderless policing with an efficient use of resources. Has allowed for more proactive work such as increased boat patrols. The new District watch schedule provides coverage to all communities within Lunenburg District, consisting of four teams (watches) of seven constables, supervised by four Corporals. Twenty eight (28) Constables are required to effectively operate the current watch system. With the current policing model, members are now responsible for responding to calls for service through out the entire District (almost 3,000 km2), which has an impact on response times due to the greater distances members now have to travel. Any reduction in establishment would impact response to call times, along with increasing the workload for the members. It would also reduce the amount of time members have to perform proactive work, which would result in fewer bike patrols, boat patrols, prolific offender checks, etc. Use of District Fleet Resources Proactive work by RegularMemb Police presence for events and festi Road safety checkpoints Street checks Foot patrols Red serge l ceremonial activities Prolffic offender checks y iBl ana - With the current establishment operating under a district policing model, Lunenburg District RCMP can provide an enhanced service level to the citizens we serve. Any reduction in establishment would affect the District's ability to provide this enhanced service. Bike patrols, Boat patrols, ATV patrols, Foot patrols would be affected. The majority of community events and festivals take place in the summer months when unallocated time for members is low. Festivals and Events Info: Mahone Bay: 3-4 per year (Scarecrow Festival, Father Christmas, Pirate Days) + the Seniors Expanding Horizons Conference Chester: Chester Race Week, weekly farmers markets in Chester and Hubbards, New Ross Country Fair Lunenburg: 2-3 per year (Craft Festival, Folk Festival, Tall ships), weekly farmers markets, Cruise Ship Vists (3-4) Remembrance Day Ceremonies throughout the county —12 sites Canada Day/ Natal Day activities/parades 19 Homicide Little Tancook. Island Attempted Murder neer INerww Ross Indecent Exposures M'ahone Bay area Operation Hamlin 0 Arson of Residence Break and Enter Spree Parental Abduction (NS to BC) Sudden Deaths later deemed noxa suspicious Large Scale Theft & Frauds Child Pornography Offences y iBl lana +' In addition to the enhanced policing service that Lunenburg District front line members provide, the GIS member has also been involved with several major files over the past few years. Operation Hamlin, a ten month undercover drug investigation which focused on the Chester area wrapped up at the end of August with 14 arrests, 50 drug related charges, and the execution of eight search warrants. This operation targeted individuals trafficking in hard drugs such as prescription pills, cocaine, and crack cocaine. Two of the 14 individuals have already plead guilty and are serving 3.5 and 2.5 years respectively. This operation tied up the majority of our plainclothes members, (SCEU and GIS) from June to August. During September, police arrested and charged a male and female who had been on a crime spree spanning across the country from Saskatchewan to Nova Scotia. The couple had committed numerous break and enters, stole vehicles, firearms, and other merchandise from residences and cottages. Police recovered a large amount of stolen property during this investigation including a newer model pickup truck and firearms, including one semi-automatic rifle that had been sawed off and had been used during the commission of offences. Members are continuing with our "Crime Reduction Strategy" which specifically targets the small group of identified individuals committing a large amount of the property crime in the area. This is having a positive result in decreasing our property crime rate in spite of the rash of break & enters from two separate groups that have been charged and dismantled this year. Street rime Enforcement Unit (2014) Executed Search Warrants, 69 Persons Arrested (drug and property related offences): 110 Total number of charges laid: 2.37 Drug Related: 17.9 All Other Charges (Criminal Code,otherFederel Statutes, Provincial Statutes): 58 Drug Seizure 'Value: $2,.200„213.00 Includes Marihuana, Cocaine, Prescntion Pill Trafficking Offence& Property related seizures/recovery: $126,33,4.00 (estimate) Total number guns seized 5 bk y y W 1BI I The South Shore Integrated SCEU is an effective partnership between Lunenburg District RCMP and the Bridgewater Police Service (BPS) that targets low to mid level organized crime and any investigation beyond the capacity of general patrol officers. The team consists of 3 officers: 2 RCMP SCEU and one BPS SCEU member working out of the BPS office. SCEU investigations are very resource intensive and time consuming. They almost always involve surveillance, use of technology and search warrants. The work of the Lunenburg County Integrated SCEU Team impacts all residents of Lunenburg County. 21 r - • •, s 4 . • r w, • 1r ! s • s w • I • i Two "H" Division Victims Services resources work out of the Mahone Bay Community Office twice a week. District -wide community policing initiatives: Crime Prevention Citizens on Patrol Neighborhood / Cottage Watch Partnerships with M.A.D.D, Crime Stoppers, South Shore Crime Prevention, South Shore Seniors Safety program Auxiliary Constable Program & Victim Services Youth advisory groups 22 Recommendations Current establishment of 28 )01'16)front-line members is necessary to cover District schedule and support operations within the District policing model. District pollicing model is an efficient use of municipally-funded resources. Any reduction to establishment would affect the entire District )i.e. loss of Additional Officer Program SCEU resource). Proactive policing activities would be reduced. CPC to continue to work out of the (Mahone gay Community Policing Office. One member to remain as single point of contact for investigations in Mahone Ray. W 1BI 4 awem w a a+rmr Canada" C Jl a a" I y y Current establishment of 28 GD RM's includes the 2nd member paid for by Mahone Bay. As Lunenburg County District covers a large sparsely populated rural area, members spend a large amount of time on the road performing follow-up policing duties, which the PRM does not account for. With the current District policing model, follow-up times will be even longer given the greater distances members are driving to respond to calls for service. The current establishment is required. Any reduction in establishment would affect service delivery in the District. The enhanced model currently being provided to the municipalities would need to be scaled back, resulting in fewer bike patrols, boat patrols, and fewer resources available for proactive policing work such as additional police presence at festivals and events. Continue to invest in the enhanced policing model currently in place. 23 Legend: 5.6 7,073,000