Loading...
HomeMy Public PortalAbout2016-04-28_Council_Public Agenda PackagePage 1 of 2 MUNICIPALITY OF THE DISTRICT OF CHESTER CHESTER MUNICIPAL COUNCIL Thursday, April 28, 2016 at 8:45 a.m. AGENDA 1. MEETING CALLED TO ORDER. 2. MINUTES OF PREVIOUS MEETING: 2.1 Council – Thursday, April 14, 2016. 5.1 REMO Revisions to Inter-Municipal Agreement - request for approval. 5.2 Letter from South Shore Regional Enterprise Network Liaison and Oversight Committee dated April 12, 2016 regarding SSREN 2016/17 Budget and Business Plan. 5.3 Letter dated April 6, 2016 from James Corkum with regard to request to obtain ownership of a portion of a Municipal Road Reserve between Highway 3 and Old Trunk 3. 5.4 Letter of thanks from Western Riptide Female Hockey regarding supporting the 2016 Bantam AA Female Atlantics. 5.5 Letter of Thanks from Our Health Centre dated April 18, 2016 regarding your assistance in helping the people of the Municipality of the District of Chester build Our Health Centre. 5.6 Card of thanks from Team Canada (Team Fay) regarding Municipal support. 6. NEW BUSINESS: 6.1 Request for Decision dated April 19, 2016 regarding: a) Passing of Councillor Myra - Vacant Council Seat b) Quorum c) Special Election d) Vacant Committees/Appointments 6.2 Request for Direction from Director of Engineering and Public Works dated April 21, 2016 regarding Proposed Renovation to Municipal Office and Annex Building (Lower Level) 6.3 Request for Decision dated April 14, 2018 from Building and Development Assistant with regard to a new road name off Deer Lane, Deep Cove – Sea Hawk Lane 3. COMMITTEE REPORTS: 3.1 Audit and Budget Committee – April 11, 2016 – Warden Webber a) Operating and Capital Budget 2016-17 – Presentation from CAO b) Capital Budget 2016-17 – Presentation from CAO 3.2 Building Code and Unsightly Premises Committee – February 16, 2016 – Warden Webber 3.3 Any Other Committee Reports. 4. MATTERS ARISING. 5. CORRESPONDENCE: Page 2 of 2 6.4 Wind Turbine Log Report – March 2016. 6.5 Mileage Rate Consideration: a) Provincial mileage rates for 2016/17 b) Personnel Policy - Section 6 – Travel Expense and Meal Allowance (6.4.1) 6.6 Request for Decision from Dan Pittman regarding Award of Proposal Call Re: ISO 9001:2015 Certification (to be circulated). 6.7 Cancellation of May 5, 2016 Committee of the Whole Meeting (UNSM Spring Workshop being held from May 4 to 6). 7. ADJOURNMENT. In Camera following regular session under Section 22 of the MGA if necessary Audit and Budget Committee (continued) April 11, 2016 2 MOTIONS REQUIRING APPROVAL OF COUNCIL FROM APRIL 11, 2016 AUDIT AND BUDGET COMMITTEE 2016-168 2016/17 BUDGET RECOMMENDATIONS MOVED by Councillor Church-Cornelius, SECONDED by Councillor Armstrong that the Audit and Budget Committee recommend to Council as follows: • That Municipal Council approve the 2016/17 Operating Budget and Business Plan with an operating expense of $28,399,212; • That Municipal Council approve the 2016/17 Capital Budget and Plan in the amount of $ 8,173,025; • That Municipal Council sets the 2016/17 Residential and Resource Rate at 68.5 cents per $100 of assessment; • That Municipal Councils sets the 2016/17 Commercial Rate at $1.53 per $100 of assessment; • That Municipal Council sets the 2016/17 Waste Collection and Disposal Rate at 9.4 cents per $100 of assessment; and • That Municipal Council sets the 2016/17 EDU Rate for Sewer Services at $550 per unit. • That Municipal Council approve a transfer to Operating Reserve from the 2015/16 Operating Budget in the amount of $40,000 to fund the Purchase Order Module in the 2016/17 Fiscal Year. • That Municipal Council approve a transfer from 2015/16 Operating Reserve Account $120,000 to fund its Capital Expenses related to the Gold River Building in lieu of Borrowing for the same. 2016-169 ADJOURNMENT AT 4:36 P.M. Op e r a t i n g a n d C a p i t a l Bu d g e t 2 0 1 6 -1 7 Mu n i c i p a l C o u n c i l Ap r i l 2 8 , 2 0 1 6 Dr a f t 1 c OV E R V I E W OV E R V I E W OV E R V I E W OV E R V I E W • Op e r a t i n g B u d g e t $ 2 8 , 3 9 9 , 2 1 2 w i t h d e p r e c i a t i o n $ 2 6 , 1 8 5 , 2 5 1 w i t h o u t d e p r e c i a t i o n • Ca p i t a l B u d g e t $ 8 , 1 7 3 , 0 2 5 Bo r r o w i n g $ 4 , 5 9 8 , 5 0 0 • Pr o p o s e d 2 0 1 5 / 1 6 T a x R a t e - N o R a t e I n c r e a s e • Re s i d e n t i a l $ 0 . 6 8 5 p e r $ 1 0 0 o f A s s e s s m e n t ( s a m e a s l ast yr) • Co m m e r c i a l $ 1 . 5 3 ( s a m e a s l a s t y r ) • So l i d W a s t e R a t e $ 0 . 0 9 4 ( i n c r e a s e o f $ . 0 0 1 f r o m l a s t y r ) Ov e r v i e w Ov e r v i e w Ov e r v i e w Ov e r v i e w ---- I m p a c t o f T a x R a t e Im p a c t o f T a x R a t e Im p a c t o f T a x R a t e Im p a c t o f T a x R a t e • Im p a c t o n r e s i d e n t i a l p r o p e r t y a s s e s s e d a t $ 1 0 0 , 0 0 0 • 68 . 5 c e n t s $ 6 8 5 . 0 0 ( R e s i d e n t i a l R a t e ) • 9. 4 c e n t s $ 9 4 . 0 0 ( S o l i d W a s t e M a n a g e m e n t ) $7 7 9 . 0 0 • Se r v i c e s L e v e l s a r e m a i n t a i n e d ; S e r v i c e l e v e l e n h a n ce m e n t – Mu n i c i p a l E l e c t i o n ; I n t e r n a l C o n t r o l s - P O M o d u l e ; T a x B i l l i n g s - E - Bi l l i n g s ; • In i t i a t i v e s t h a t a c h i e v e C o u n c i l ’ s s t r a t e g i c p l a n g oa l s a n d a r e im p o r t a n t t o o u r r e s i d e n t s BU D G E T H I G H L I G H T S BU D G E T H I G H L I G H T S BU D G E T H I G H L I G H T S BU D G E T H I G H L I G H T S Hi g h L e v e l o f F i s c a l R e s p o n s i b i l i t y • Im p r o v e d I n t e r n a l C o n t r o l s - P u r c h a s e O r d e r M o d u l e ( $ 40 K ) • In c r e a s i n g R e s e r v e s ( $ 2 . 1 M t r a n s f e r r e d ) • De v e l o p m e n t o f a D e b t M a n a g e m e n t S t r a t e g y • De v e l o p m e n t o f a n I n v e s t m e n t P o l i c y f o r L a n d f i l l R e se r v e • Su c c e s s i o n P l a n n i n g f o r S e n i o r L e v e l P o s i t i o n s ( $ 8 K ) Im p r o v e d S a t i s f a c t i o n w i t h M u n i c i p a l S e r v i c e s • Re c o r d s M a n a g e m e n t – C o n t i n u e d I m p l e m e n t a t i o n • IS O 9 0 0 1 : 2 0 1 5 - C e r t i f i c a t i o n ( $ 2 0 K ) • E- P o s t D e l i v e r y o f T a x B i l l s – I m p l e m e n t a t i o n • Or g a n i z a t i o n R e v i e w • Sa f e t y P r o g r a m - I m p l e m e n t a t i o n o f W o r k P r o g r a m ( $ 1 5 K ) • Mu n i c i p a l E l e c t i o n – C o n t i n u i n g w i t h E - V o t i n g ( $ 6 0 K ) • Sa t u r d a y h o u r s a t K a i z e r M e a d o w s ( n o c o s t i n c ) In f r a s t r u c t u r e t o b e s t s e r v e o u r r e s i d e n t s a n d b u s i ne s s e s • Se w e r I n f i l t r a t i o n / V i d e o & C l e a n i n g P r o g r a m ( $ 1 1 7 , 5 00 K ) • Ch e s t e r V i l l a g e S e w e r U p g r a d e s ( $ 4 5 K ) • Mi l l C o v e S e w e r U p g r a d e s ( $ 1 . 4 5 M ) • Ne w R o s s P u m p i n g S t a t i o n I m p r o v e m e n t s ( $ 5 0 k ) • Ot t e r P o i n t S e w e r U p g r a d e s ( $ 5 0 K ) • Or g a n i c s a n d L a n d f i l l P r o c e s s – O p t i o n s t o b e E x p l o r ed • Fo x w o o d D r i v e R o a d R e h a b i l i t a t i o n - M i l l C o v e ( $ 3 0 3 K ) • Ch e s t e r B a s i n W h a r f R e p a i r s ( $ 6 5 K ) • Tr a i l M a i n t e n a n c e / B r i d g e s / U p g r a d e s ( $ 1 3 7 K ) • Wi l d R o s e P a r k D r a i n a g e ( $ 2 5 K ) • Mi l l C o v e F i r e P r o t e c t i o n S y s t e m ( $ 1 5 0 K ) • Pa r k i n g S t u d y - V i l l a g e ( $ 3 5 K ) BU D G E T H I G H L I G H T S BU D G E T H I G H L I G H T S BU D G E T H I G H L I G H T S BU D G E T H I G H L I G H T S Su p p o r t E n v i r o n m e n t a l , C u l t u r a l a n d S o c i a l R e s o u r c e s • Mu n i c i p a l P l a n R e v i e w ( $ 6 5 K ) • Af f o r d a b l e H o u s i n g – M u n i c i p a l R o l e D e f i n i t i o n • Fi r e S e r v i c e s • Di s t r i c t T r a i n i n g S p o n s o r s h i p s ( $ 4 K ) • Fi r e P r e v e n t i o n I n i t i a t i v e s i n c o l l a b o r a t i o n w i t h F ir e S e r v i c e s / F i r e M a r s h a l l ( $ 9 K ) • Fi r e S e r v i c e s W e b s i t e – U p d a t e ( $ 1 K ) • Pr o K i d s F u n d i n g R a i s i n g ( $ 4 5 K i n r e v e n u e ; $ 4 5 k i n ex p e n s e ) • Lo w I n c o m e – P r o p e r t y T a x R e b a t e ( $ 3 5 K ) • Ta x E x e m p t i o n / R e d u c t i o n P r o g r a m f o r N o n - P r o f i t O r ga n i z a t i o n s ( $ 2 0 5 k ) • Re c r e a t i o n 4 L i f e P r o j e c t • Gr a n t s t o o r g a n i z a t i o n s ( A l l G r a n t s ) ( $ 3 1 8 , 9 2 1 ) BU D G E T H I G H L I G H T S BU D G E T H I G H L I G H T S BU D G E T H I G H L I G H T S BU D G E T H I G H L I G H T S Le a d e r s h i p i n P u b l i c E n g a g e m e n t a n d C o m m u n i c a t i o n s • Mu n i c i p a l P l a n R e v i e w ( $ 6 5 K ) • Co n t i n u e d W e b s i t e I m p r o v e m e n t s • Fu n d s c o n t i n u e f o r M u n i c i p a l N e w s l e t t e r ( $ 1 3 K ) • Co m m u n i c a t i o n S t r a t e g y D e v e l o p m e n t • Pu b l i c P a r t i c i p a t i o n P r o g r a m Pr o m o t e c o n d i t i o n s C o n d u c i v e t o F o s t e r i n g E c o n o m i c Pr o s p e r i t y • Co n t i n u e d F u n d i n g o f R E N ( $ 4 5 . 7 K ) • Ma r k e t i n g S t r a t e g y ( $ 1 0 K f o r v i d e o d e v e l o p m e n t ) • Lo c a l B u s i n e s s E x c e l l e n c e A w a r d s ( $ 3 K ) • In v e s t m e n t R e a d i n e s s P r o f i l e D e v e l o p m e n t - V i d e o s ( $ 1 0k ) • To u r i s m G r a n t s / V I C ( $ 4 3 K ) • Co n t i n u a t i o n o f B u s i n e s s R e t e n t i o n a n d E x p a n s i o n ( B RE ) • Wi n d E n e r g y G e n e r a t i o n P r o j e c t ( $ 5 5 0 K ) • La n d a c q u i s i t i o n f o r B u s i n e s s / I n d u s t r i a l P a r k ( $ 3 00 K ) • La n d F i l l P r o j e c t – S u s t a n e • Ec o n o m i c D e v e l o p m e n t S p o n s o r s h i p G r a n t s ( $ 5 k ) BU D G E T H I G H L I G H T S BU D G E T H I G H L I G H T S BU D G E T H I G H L I G H T S BU D G E T H I G H L I G H T S CO M P A R I S I O N O F T A X R A T E S CO M P A R I S I O N O F T A X R A T E S CO M P A R I S I O N O F T A X R A T E S CO M P A R I S I O N O F T A X R A T E S - --- R E S I D E N T I A L RE S I D E N T I A L RE S I D E N T I A L RE S I D E N T I A L Mu n i c i p a l i t y 2 0 1 2 / 1 3 2 0 1 3 / 1 4 2 0 1 4 / 1 5 2 0 1 5 / 1 6 2 0 1 6 / 1 7 An n a p o l i s C o . 0 . 9 8 * * 0 . 9 8 * * 0 . 9 8 * * 0 . 9 8 * * Co l c h e s t e r C o . 0 . 8 4 * * 0 . 8 4 * * 0 . 8 5 * * 0 . 8 5 * * Cu m b e r l a n d C o . 1 . 0 4 1 . 0 4 1 . 0 4 1 . 0 4 Ha n t s , E a s t 1 . 0 6 * * 0 . 8 7 * * 0 . 8 7 * * 0 . 8 5 7 3 * * Ha n t s , W e s t 0 . 9 4 * * 0 . 9 2 * * 0 . 9 7 * * 1 . 0 0 6 4 * * Ki n g s 0 . 8 5 3 * * 0 . 8 5 * * 0 . 8 5 * * 0 . 8 5 * * Ya r m o u t h 1 . 1 5 * * 1 . 1 5 * * 1 . 1 6 * * 1 . 1 6 * * Qu e e n s 0 . 9 3 0 . 9 7 0 . 9 7 / 1 . 8 5 0 . 9 9 / 1 . 8 7 Lu n e n b u r g M D 0 . 8 1 * * 0 . 8 1 * * 0 . 8 1 * * 0 . 8 1 * * Ch e s t e r M D 0 . 6 4 * * 0 . 6 6 * * 0 . 6 8 5 * * 0 . 6 8 5 * * 0 . 6 8 5 * * ** b a s e r a t e , a r e a r a t e s a d d i t i o n a l CO M P A R I S I O N O F T A X R A T E S CO M P A R I S I O N O F T A X R A T E S CO M P A R I S I O N O F T A X R A T E S CO M P A R I S I O N O F T A X R A T E S ---- C O M M E R C I A L CO M M E R C I A L CO M M E R C I A L CO M M E R C I A L Mu n i c i p a l i t y 2 0 1 2 / 1 3 2 0 1 3 / 1 4 2 0 1 4 / 1 5 2 0 1 5 / 1 6 2 0 1 6 / 1 7 An n a p o l i s C o . 1 . 8 0 * * 1 . 8 0 * * 1 . 8 0 * * 1 . 8 0 * * Co l c h e s t e r C o . 2 . 2 5 * * 2 . 2 5 * * 2 . 2 5 * * 2 . 2 5 * * Cu m b e r l a n d Co . 2. 6 3 2 . 6 3 2 . 6 3 2 . 6 3 Ha n t s , E a s t 2 . 7 0 * * 2 . 7 0 * * 2 . 7 0 * * 2 . 7 0 * * Ha n t s , W e s t 1 . 6 8 1 . 6 8 1 . 8 0 Ki n g s 2 . 2 8 7 * * 2 . 2 8 7 * * 2 . 2 8 7 * * 2 . 2 8 7 * * Ya r m o u t h 2 . 1 5 * * 2 . 1 5 * * 2 . 1 5 * * 2 . 1 5 * * Qu e e n s 2 . 0 7 2 . 0 7 2 . 0 7 / 2 . 9 5 2 . 0 7 / 2 . 9 5 Lu n e n b u r g M D 2 0 5 7 * * 1 . 9 5 7 * * 1 . 9 5 7 * * 1 . 9 5 7 * * Ch e s t e r M D 1 . 5 4 * * 1 . 5 3 * * 1 . 5 3 * * 1 . 5 3 * * 1 . 5 3 * * Fi n a n c i a l C o n d i t i o n I n d e x ( 3 Y r T r e n d ) 1 2 3 4 5 R e l i a n c e o n G o v ' t T r a n s f e r s U n c o l l e c t e d T a x e s 3 y r C h a n g e i n T a x B a s e C o m m P r o p e r t y A s s e s s m e n t R e l i a n c e o n a S i n g l e B u s i n e s s F I N A L 2 0 1 1 / 1 2 2 . 3 % 7 . 9 % 1 5 . 1 % 6 . 4 % 0 . 5 % F I N A L 2 0 1 2 / 1 3 2 . 0 % 7 . 9 % 1 4 . 4 % 6 . 3 % 0 . 4 % F I N A L 2 0 1 3 / 1 4 2 . 5 % 8 . 0 % 1 2 . 8 % 6 . 1 % 0 . 4 % D R A F T 2 0 1 4 / 1 5 1 . 8 % 8 . 7 % 1 3 . 6 % 5 . 9 % 0 . 3 % T h r e s h o l d B e l o w 1 5 B e l o w 1 0 2 0 1 2 A b o v e 8 . 3 7 2 0 1 3 A b o v e 6 . 2 0 2 0 1 4 A b o v e 4 . 4 4 2 0 1 5 A b o v e 3 . 3 4 A b o v e 1 0 r u r a l A b o v e 1 5 r e g i o n a l A b o v e 2 0 t o w n s B e l o w 1 0 R u r a l A v e r a g e 4 . 2 % 1 0 . 2 % 1 2 . 9 % 1 1 . 4 % 3 . 5 % Fi n a n c i a l C o n d i t i o n I n d e x ( c o n t ) 6 7 8 9 1 0 R e s i T a x E f f o r t # o f D e f i c i t s L i q u i d i t y R a t i o O p e r a t i n g R e s e r v e s F I N A L 2 0 1 1 / 1 2 2 . 8 % 0 1 . 1 % 1 . 7 3 2 . 3 % F I N A L 2 0 1 2 / 1 3 2 . 9 % 0 1 . 0 % 1 . 7 5 9 . 1 % F I N A L 2 0 1 3 / 1 4 3 . 1 % 0 3 . 6 % 2 . 2 5 3 . 7 % D R A F T 2 0 1 4 / 1 5 3 . 3 % - 7 . 7 % 3 . 7 7 1 . 6 % T h r e s h o l d B e l o w 4 1 o r l e s s A b o v e 1 2 0 1 2 A b o v e 5 2 0 1 3 A b o v e 1 0 2 0 1 4 A b o v e 1 0 2 0 1 5 A b o v e 1 0 R u r a l A v e r a g e 2 . 3 % 0 . 5 3 . 3 % 3 . 2 4 7 . 8 % B e t w e e n - 5 a n d 5 B u d g e t E x p . A c c u r a c y Fi n a n c i a l C o n d i t i o n I n d e x ( c o n t ) 1 1 1 2 1 3 1 4 1 5 D e b t S e r v i c e R a t i o O u t s t a n d i n g D e b t U n d e p r e c i a t e d A s s e t s 5 y r C a p i t a l P u r c h a s e s 5 y r C o n t r i b u t i o n s t o C a p i t a l R e s e r v e F I N A L 2 0 1 1 / 1 2 8 . 5 % 0 . 5 % 4 7 . 4 % 1 3 1 . 2 % 0 . 6 % F I N A L 2 0 1 2 / 1 3 9 . 9 % 0 . 5 % 4 6 . 1 % 1 3 1 . 2 % 0 . 4 % F I N A L 2 0 1 3 / 1 4 1 0 . 4 % 0 . 4 % 4 6 . 0 % 1 4 4 . 5 % 3 . 0 % D R A F T 2 0 1 4 / 1 5 9 . 8 % 0 . 6 % 4 5 . 1 % 1 4 5 . 4 % 8 . 1 % T h r e s h o l d B e l o w 1 5 B e l o w 3 . 5 A b o v e 6 0 A b o v e 1 0 0 A b o v e 1 0 R u r a l A v e r a g e 5 . 1 % 0 . 4 % 6 4 . 7 % 2 4 7 . 3 % 2 6 . 7 % DE B T R E P A Y M E N T RE S E R V E S R e c o n c i l i a t i o n o f R e s e r v e s A p r i l 1 2 t h , 2 0 1 6 F o r e c a s t e d F o r e c a s t e d B a l a n c e a s o f T r a n s f e r T r a n s f e r I n v e s t m e n t I n t e r e s t B a l a n c e a s o f M a r c h 3 1 , 2 0 1 6 F r o m T o E a r n e d M a r c h 3 1 , 2 0 1 7 O p e r a t i n g R e s e r v e $ 4 , 5 0 0 , 0 0 0 $ 4 7 5 , 0 0 0 $ 2 8 1 , 4 0 0 $ 5 0 , 0 0 0 $ 4 , 3 5 6 , 4 0 0 C a p i t a l R e s e r v e $ 4 7 , 0 0 0 $ 0 $ 0 $ 5 0 0 $ 4 7 , 5 0 0 G a s T a x R e s e r v e $ 1 , 0 8 5 , 0 0 0 $ 5 3 8 , 2 0 0 $ 5 8 9 , 3 7 1 $ 2 0 , 0 0 0 $ 1 , 156,171 W i n d R e v e n u e R e s e r v e $ 6 4 0 , 0 0 0 $ 1 , 0 1 1 , 9 2 1 $ 9 5 8 , 5 7 8 $ 1 2 , 0 00 $ 5 9 8 , 6 5 7 R e c r e a t i o n R e s e r v e $ 4 2 , 0 0 0 $ 0 $ 0 $ 5 0 0 $ 4 2 , 5 0 0 P a r k l a n d R e s e r v e $ 1 8 8 , 0 0 0 $ 2 5 , 0 0 0 $ 5 , 0 0 0 $ 5 0 0 $ 1 6 8 , 5 0 0 La n d f i l l C l o s u r e R e s e r v e s $ 4 , 3 0 5 , 0 0 0 $ 0 $ 5 5 0 , 0 0 0 $ 1 0 8 , 0 00 $ 4 , 9 6 3 , 0 0 0 I T E q u i p m e n t R e s e r v e $ 7 6 , 0 0 0 $ 6 0 , 0 0 0 $ 1 2 , 5 0 0 $ 6 0 0 $ 2 9 , 1 0 0 S e w e r R e s e r v e $ 3 9 3 , 0 0 0 $ 1 8 5 , 0 0 0 $ 1 7 4 , 5 7 4 $ 2 , 4 0 0 $ 3 8 4 , 9 7 4 $1 1 , 2 7 6 , 0 0 0 $ 2 , 2 9 5 , 1 2 1 $ 2 , 5 7 1 , 4 2 3 $ 1 9 4 , 5 0 0 $ 1 1 , 7 4 6 , 8 0 2 DI S T R I C T B U D G E T S U M M A R Y 20 1 5 / 1 6 Bu d g e t 20 1 5 / 1 6 Fo r e c a s t 20 1 6 / 1 7 Ba s e l i n e Pr o p o s e d Ad d i t i o n s 20 1 6 / 1 7 Pr o p o s e d 20 1 6 / 1 7 Bu d g e t % Change o v e r last yr. Budget Gr o s s E x p e n d i t u r e $ 2 6 , 9 1 7 , 1 0 1 $ 2 5 , 3 2 6 , 5 9 5 $ 2 7 , 9 7 9 , 3 0 5 $ 4 19 , 9 0 7 $ 2 8 , 3 9 9 , 2 1 2 5 . 1 % No n - T a x R e v e n u e $ 8 , 1 3 0 , 3 2 8 $6 , 6 0 0 , 1 4 7 $8 , 7 7 0 , 9 3 2 $3 3 , 4 2 1 $8 , 8 0 4 , 3 5 3 7.7% Ne t E x p e n d i t u r e s $ 1 8 , 7 8 6 , 7 7 3 $ 1 8 , 7 2 6 , 4 4 8 $ 1 9 , 2 0 8 , 3 7 3 $ 3 86 , 4 8 6 $ 1 9 , 5 9 4 , 8 5 9 4 . 1 % Le s s D e p r e c i a t i o n $ ( 2 , 2 1 3 , 8 5 3 ) $( 2 , 2 1 3 , 8 5 3 ) ($ 2 , 2 1 3 , 9 6 1 ) 0 $( 2 , 2 1 3 , 9 6 1 ) Su b T o t a l $ 1 6 , 5 7 2 , 9 2 0 $ 1 6 , 5 1 2 , 5 9 5 $ 1 6 , 9 9 4 , 4 1 2 0 $ 1 7 , 3 8 0 , 8 98 Ta x R e v e n u e $ 1 6 , 7 9 4 , 8 1 0 $1 6 , 6 6 7 , 2 2 0 $1 7 , 3 8 3 , 3 3 5 0 $1 7 , 3 8 3 , 3 3 5 3.3% Su r p l u s ( D e f i c i t ) 2 2 1 , 8 9 0 $ 1 5 4 , 6 2 5 $ 3 8 8 , 6 7 1 $ 2 , 4 3 7 Ma n d a t o r y / N o n - D i s c r e t i o n a r y Ex p e n d i t u r e s Se r v i c e 2 0 1 5 / 1 6 2 0 1 6 / 1 7 % C h a n g e Ed u c a t i o n $ 4 , 4 4 7 , 0 8 8 $ 4 , 6 0 2 , 0 3 0 3 . 4 8 % As s e s s m e n t S e r v i c e s $ 3 4 1 , 4 3 6 $ 3 4 0 , 5 1 4 - 0 . 2 8 Co r r e c t i o n s $ 2 3 6 , 4 4 1 $ 2 3 6 , 4 1 1 0 % Re g i o n a l H o u s i n g $ 2 0 , 0 0 0 $ 2 0 , 0 0 0 0 % Po l i c i n g – R C M P $ 1 , 6 8 2 , 3 9 1 $ 1 , 7 5 1 , 9 8 0 4 . 1 0 % Pu b l i c L i b r a r y $ 6 9 , 0 5 6 $ 6 9 , 0 5 6 0 % Pr o v i n c i a l R o a d s $ 1 7 9 , 6 1 4 $ 1 8 2 , 4 9 4 1 . 6 % Wa s t e C o l l e c t i o n $ 1 , 3 0 4 , 4 3 5 $ 1 , 3 2 6 , 0 5 8 1 . 6 6 % So l i d W a s t e Ma n a g e m e n t $4 , 4 8 7 , 0 8 5 $ 4 , 6 6 2 , 4 4 3 3 . 9 % To t a l $ 1 2 , 7 6 7 , 5 1 6 $ 1 3 , 1 9 1 , 0 1 6 3 . 3 1 % 46 . 5 % o f M O D C ’ s G r o s s E x p e n d i t u r e s WH E R E D O E S T H E M O N E Y G O ? Op e r a t i n g B u d g e t - E x p e n d i t u r e s S u m m a r y 20 1 5 - 2 0 1 6 2 0 1 5 - 2 0 1 6 2 0 1 5 - 2 0 1 6 2 0 1 6 - 2 0 1 7 2 0 1 6 - 2 0 1 7 2 0 1 6 - 2 017 % C H A N G E AC T U A L B U D G E T F O R E C A S T B U D G E T B U D G E T B U D G E T B U D G E T t o EX P E N D I T U R E S Ja n u a r y 3 1 s t T O T A L M A R C H 3 1 , 2 0 1 6 B A S E L I N E A D J U S T M E N T T O TAL B U D G E T Ge n e r a l G o v e r n m e n t S e r v i c e s : W a r d e n , C o u n c i l & C o m m i t t e e : C o u n c i l / C o m m i t t e e R e m u n e r a t i o n $1 3 3 , 7 8 2 $ 1 6 1 , 5 6 0 $ 1 6 4 , 1 8 7 $ 1 6 4 , 8 4 4 $ 0 $ 1 6 4 , 8 4 4 2 . 0 3 A d m i n i s t r a t i v e E x p e n s e s 74 , 9 8 9 7 4 , 7 8 9 8 6 , 2 2 1 8 6 , 8 4 7 3 , 2 0 0 9 0 , 0 4 7 2 0 . 4 0 G r a n t s t o O r g a n i z a t i o n s 19 6 , 3 9 9 2 0 0 , 5 0 0 2 1 0 , 5 0 0 1 8 5 , 5 0 0 6 8 , 4 2 1 2 5 3 , 9 2 1 2 6 . 6 4 E l e c t i o n s a n d P l e b i s c i t e s 15 , 0 0 0 1 5 , 0 0 0 1 5 , 0 0 0 1 5 , 0 0 0 6 0 , 0 0 0 7 5 , 0 0 0 4 0 0 . 0 0 $4 2 0 , 1 7 0 $ 4 5 1 , 8 4 9 $ 4 7 5 , 9 0 8 $ 4 5 2 , 1 9 1 $ 1 3 1 , 6 2 1 $ 5 8 3 , 8 1 2 29.21 C A O / C l e r k A d m i n i s t r a t i o n : S a l a r i e s $2 9 1 , 4 4 2 $ 3 6 2 , 7 4 2 $ 3 6 2 , 7 4 2 $ 3 7 4 , 9 0 6 $ 0 $ 3 7 4 , 9 0 6 3 . 3 5 A d m i n i s t r a t i o n E x p e n s e s 80 , 0 8 5 1 2 5 , 8 0 0 1 2 1 , 2 5 0 1 2 8 , 5 5 1 0 1 2 8 , 5 5 1 2 . 1 9 T o w n C r i e r 0 1 , 0 0 0 0 1 , 0 0 0 0 1 , 0 0 0 0 . 0 0 S u r v e y s / A p p r a i s a l s 4, 9 0 1 1 , 5 0 0 5 , 0 0 0 2 , 0 0 0 0 2 , 0 0 0 3 3 . 3 3 C o m m u n i c a t i o n s 8, 0 6 3 2 3 , 0 0 0 1 8 , 0 0 0 1 3 , 5 2 0 2 0 , 0 0 0 3 3 , 5 2 0 4 5 . 7 4 C a p i t a l f r o m R e v e n u e P r o j e c t s 0 0 0 5 5 6 , 0 0 0 0 5 5 6 , 0 0 0 $3 8 4 , 4 9 1 $ 5 1 4 , 0 4 2 $ 5 0 6 , 9 9 2 $ 1 , 0 7 5 , 9 7 7 $ 2 0 , 0 0 0 $ 1 , 0 9 5 , 9 7 7 113.21 F i n a n c e / T a x A d m i n i s t r a t i o n : S a l a r i e s $2 5 1 , 7 4 6 $ 3 1 4 , 9 2 2 $ 3 1 2 , 9 2 2 $ 3 2 4 , 8 6 4 $ 1 3 , 5 0 0 $ 3 3 8 , 3 6 4 7 . 4 4 A d m i n i s t r a t i o n E x p e n s e s 15 0 , 8 4 5 2 1 5 , 7 3 6 2 1 6 , 9 4 5 2 2 0 , 2 3 5 4 0 , 0 0 0 2 6 0 , 2 3 5 2 0 . 6 3 P r o p e r t y T a x A d m i n i s t r a t i o n 26 4 , 7 1 6 2 8 0 , 8 2 9 2 8 1 , 6 7 3 2 7 9 , 9 0 0 0 2 7 9 , 9 0 0 - 0 . 3 3 A s s e s s m e n t R e c o v e r y C o s t s 34 1 , 4 6 3 3 4 1 , 4 6 3 3 4 1 , 4 6 3 3 4 0 , 5 1 4 0 3 4 0 , 5 1 4 - 0 . 2 8 C a p i t a l f r o m R e v e n u e P r o j e c t s 0 0 0 0 0 0 D e p r e c i a t i o n 0 2 3 , 1 5 3 2 3 , 5 1 3 2 3 , 1 5 3 0 2 3 , 1 5 3 0 . 0 0 $1 , 0 0 8 , 7 7 0 $ 1 , 1 7 6 , 1 0 3 $ 1 , 1 7 6 , 5 1 6 $ 1 , 1 8 8 , 6 6 6 $ 5 3 , 5 0 0 $ 1 , 2 42,166 5.62 Op e r a t i n g S u m m a r y ( c o n t ) 20 1 5 - 2 0 1 6 2 0 1 5 - 2 0 1 6 2 0 1 5 - 2 0 1 6 2 0 1 6 - 2 0 1 7 2 0 1 6 - 2 0 1 7 2 0 1 6 - 2 017 % C H A N G E AC T U A L B U D G E T F O R E C A S T B U D G E T B U D G E T B U D G E T B U D G E T t o E X P E N D I T U R E S Ja n u a r y 3 1 s t T O T A L M A R C H 3 1 , 2 0 1 6 B A S E L I N E A D J U S T M E N T T O TAL B U D G E T I n f o r m a t i o n S e r v i c e s : S a l a r i e s $1 3 1 , 4 4 2 $ 2 0 5 , 9 6 5 $ 1 7 2 , 2 0 4 $ 2 1 7 , 1 9 5 $ 0 $ 2 1 7 , 1 9 5 5 . 4 5 A d m i n i s t r a t i o n E x p e n s e s 15 4 , 3 4 5 2 4 9 , 1 0 4 2 3 2 , 5 3 1 1 9 8 , 7 4 5 1 1 , 5 0 0 2 1 0 , 2 4 5 - 1 5 . 6 0 C a p i t a l f r o m R e v e n u e P r o j e c t s 5, 6 4 7 5 0 , 1 4 0 5 0 , 1 4 0 1 7 1 , 6 0 0 0 1 7 1 , 6 0 0 2 4 2 . 2 4 D e b t C h a r g e s 19 , 3 5 5 1 9 , 4 8 3 1 9 , 4 8 3 1 9 , 1 2 2 0 1 9 , 1 2 2 - 1 . 8 5 D e p r e c i a t i o n 0 3 9 , 0 0 3 3 9 , 0 0 3 3 9 , 0 0 3 0 3 9 , 0 0 3 0 . 0 0 $3 1 0 , 7 8 9 $ 5 6 3 , 6 9 5 $ 5 1 3 , 3 6 1 $ 6 4 5 , 6 6 5 $ 1 1 , 5 0 0 $ 6 5 7 , 1 6 5 16.58 Mu n i c i p a l P r o p e r t y : S a l a r i e s $6 0 , 6 1 0 $ 8 3 , 9 5 0 $ 1 1 1 , 8 3 0 $ 8 3 , 7 5 1 $ 0 $ 8 3 , 7 5 1 - 0 . 2 4 A d m i n i s t r a t i v e E x p e n s e s 31 , 4 1 2 4 0 , 4 2 0 4 2 , 6 3 4 4 4 , 1 0 0 0 4 4 , 1 0 0 9 . 1 0 P r o p e r t y S e r v i c e s 76 , 4 6 6 1 2 8 , 7 8 0 1 1 7 , 4 6 8 1 1 0 , 9 7 6 0 1 1 0 , 9 7 6 - 1 3 . 8 3 W h a r v e s , B o a t L a u n c h e s , e t c 5, 8 0 0 1 6 , 3 0 0 7 , 5 2 0 8 , 5 0 0 0 8 , 5 0 0 - 4 7 . 8 5 C o m m u n i t y D e v e l o p m e n t / G a r d e n s 8, 9 5 1 1 7 , 5 0 0 9 , 3 3 0 1 5 , 0 0 0 0 1 5 , 0 0 0 - 1 4 . 2 9 C a p i t a l f r o m R e v e n u e P r o j e c t s 13 7 , 8 6 9 3 0 8 , 5 0 0 1 4 7 , 4 3 5 3 2 7 , 8 2 5 0 3 2 7 , 8 2 5 6 . 2 6 D e p r e c i a t i o n 0 2 1 , 0 5 8 2 1 , 0 5 8 2 1 , 0 5 8 0 2 1 , 0 5 8 0 . 0 0 $3 2 1 , 1 0 8 $ 6 1 6 , 5 0 8 $ 4 5 7 , 2 7 5 $ 6 1 1 , 2 1 0 $ 0 $ 6 1 1 , 2 1 0 -0.86 P u b l i c W o r k s : S a l a r i e s $1 2 1 , 8 5 9 $ 1 4 7 , 9 6 0 $ 1 5 8 , 8 5 0 $ 1 5 4 , 6 6 3 $ 0 $ 1 5 4 , 6 6 3 4 . 5 3 A d m i n i s t r a t i v e E x p e n s e s 56 , 4 7 2 9 2 , 0 0 0 6 8 , 4 9 5 8 5 , 1 9 7 0 8 5 , 1 9 7 - 7 . 4 0 S p r i n k l e r / F i r e M i l l C o v e 18 , 6 5 4 3 2 , 6 1 0 2 5 , 7 0 3 3 4 , 9 6 4 0 3 4 , 9 6 4 7 . 2 2 C a p i t a l f r o m R e v e n u e P r o j e c t s 10 , 3 6 4 4 0 , 0 0 0 2 0 , 0 0 0 1 5 0 , 0 0 0 0 1 5 0 , 0 0 0 2 7 5 . 0 0 D e p r e c i a t i o n 0 2 1 , 5 2 4 2 1 , 5 2 4 2 1 , 5 2 4 0 2 1 , 5 2 4 0 . 0 0 $2 0 7 , 3 4 9 $ 3 3 4 , 0 9 4 $ 2 9 4 , 5 7 2 $ 4 4 6 , 3 4 8 $ 0 $ 4 4 6 , 3 4 8 33.60 S U B T O T A L $2 , 6 5 2 , 6 7 7 $ 3 , 6 5 6 , 2 9 1 $ 3 , 4 2 4 , 6 2 4 $ 4 , 4 2 0 , 0 5 7 $ 2 1 6 , 6 2 1 $ 4 , 636,678 26.81 Op e r a t i n g S u m m a r y ( c o n t ) 20 1 5 - 2 0 1 6 2 0 1 5 - 2 0 1 6 2 0 1 5 - 2 0 1 6 2 0 1 6 - 2 0 1 7 2 0 1 6 - 2 0 1 7 2 0 1 6 - 2 017 % C H A N G E AC T U A L B U D G E T F O R E C A S T B U D G E T B U D G E T B U D G E T B U D G E T t o EX P E N D I T U R E S Ja n u a r y 3 1 s t T O T A L M A R C H 3 1 , 2 0 1 6 B A S E L I N E A D J U S T M E N T T O TAL B U D G E T Pr o t e c t i v e S e r v i c e s : P o l i c e S e r v i c e s $ 1 , 2 5 8 , 5 8 9 $ 1 , 6 8 2 , 9 3 1 $ 1 , 6 8 2 , 9 3 1 $ 1 , 7 5 1 , 9 8 0 $ 0 $ 1 , 7 5 1 , 9 8 0 4 . 1 0 C o r r e c t i o n S e r v i c e s 2 3 6 , 4 4 1 2 3 6 , 4 4 1 2 3 6 , 4 4 1 2 3 6 , 4 4 1 0 2 3 6 , 4 4 1 0 . 0 0 L e g a l - P r o s e c u t i o n S e r v i c e s 0 5 , 0 0 0 5 , 0 0 0 5 , 0 0 0 0 5 , 0 0 0 0 . 0 0 B y - L a w E n f o r c e m e n t 14 , 8 5 8 4 6 , 4 9 0 4 1 , 3 9 1 3 5 , 7 5 0 0 3 5 , 7 5 0 - 2 3 . 1 0 A n i m a l C o n t r o l 43 , 6 0 3 7 0 , 4 8 0 7 0 , 4 8 0 7 6 , 7 0 0 0 7 6 , 7 0 0 8 . 8 3 E m e r g e n c y M e a s u r e s 33 , 6 6 9 4 0 , 7 0 7 3 9 , 8 4 8 4 1 , 1 1 4 0 4 1 , 1 1 4 1 . 0 0 $1 , 5 8 7 , 1 6 0 $ 2 , 0 8 2 , 0 4 9 $ 2 , 0 7 6 , 0 9 1 $ 2 , 1 4 6 , 9 8 4 $ 0 $ 2 , 1 4 6 , 9 8 4 3.12 Fi r e S e r v i c e s : F i r e S e r v i c e s - S a l a r i e s & W a g e s $ 4 7 , 1 3 0 $ 5 1 , 8 3 1 $ 5 1 , 8 3 1 $ 5 8 , 3 1 0 $ 0 $ 5 8 , 3 1 0 1 2 . 5 0 F i r e S e r v i c e s - A d m i n i s t r a t i v e E x p e n s e s 31 , 4 2 2 6 1 , 2 3 5 5 7 , 7 8 5 5 9 , 2 9 1 4 , 0 0 0 6 3 , 2 9 1 3 . 3 6 F i r e S e r v i c e s - I n s u r a n c e 64 , 7 6 5 6 7 , 0 0 0 6 7 , 0 0 0 6 7 , 0 0 0 0 6 7 , 0 0 0 0 . 0 0 F i r e / V i l l a g e C o m m i s s i o n s 1, 4 4 4 , 0 0 0 1 , 5 1 6 , 0 7 2 1 , 4 8 4 , 0 1 0 1 , 4 9 7 , 0 3 6 0 1 , 4 9 7 , 0 3 6 - 1 . 2 6 F i r e C o n t r a c t - D i s t r i c t s 1 , 3 & 7 2 3 5 , 0 0 0 2 6 0 , 1 0 4 2 4 1 , 0 0 0 2 3 7 , 7 4 8 0 2 3 7 , 7 4 8 - 8 . 6 0 F i r e R e s c u e B o a t 8, 0 0 0 1 1 , 7 6 8 1 1 , 7 6 8 1 2 , 1 2 3 0 1 2 , 1 2 3 3 . 0 2 C a p i t a l f r o m R e v e n u e P r o j e c t s 0 3 0 , 0 0 0 0 1 0 , 0 0 0 0 1 0 , 0 0 0 - 6 6 . 6 7 $1 , 8 3 0 , 3 1 7 $ 1 , 9 9 8 , 0 1 0 $ 1 , 9 1 3 , 3 9 4 $ 1 , 9 4 1 , 5 0 8 $ 4 , 0 0 0 $ 1 , 9 4 5,508 -2.63 B u i l d i n g / F i r e I n s p e c t i o n : B u i l d i n g S a l a r i e s & W a g e s $1 2 1 , 4 8 0 $ 1 6 6 , 1 2 8 $ 1 6 6 , 1 2 8 $ 1 6 1 , 6 1 8 $ 5 , 1 4 5 $ 1 6 6 , 7 6 3 0 . 3 8 B u i l d i n g A d m i n i s t r a t i v e E x p e n s e s 35 , 0 9 2 6 5 , 0 9 7 6 4 , 5 9 7 6 1 , 8 0 5 2 , 4 0 0 6 4 , 2 0 5 - 1 . 3 7 F i r e S a l a r i e s & W a g e s 42 , 3 3 5 5 2 , 0 2 6 5 2 , 0 2 6 5 4 , 1 4 1 0 5 4 , 1 4 1 4 . 0 6 F i r e A d m i n i s t r a t i v e E x p e n s e s 13 , 1 6 7 2 4 , 7 9 9 2 4 , 4 4 9 2 4 , 8 0 4 0 2 4 , 8 0 4 0 . 0 2 $2 1 2 , 0 7 4 $ 3 0 8 , 0 5 0 $ 3 0 7 , 2 0 0 $ 3 0 2 , 3 6 8 $ 7 , 5 4 5 $ 3 0 9 , 9 1 3 0.60 Op e r a t i n g S u m m a r y ( c o n t ) 20 1 5 - 2 0 1 6 2 0 1 5 - 2 0 1 6 2 0 1 5 - 2 0 1 6 2 0 1 6 - 2 0 1 7 2 0 1 6 - 2 0 1 7 2 0 1 6 - 2 017 % C H A N G E AC T U A L B U D G E T F O R E C A S T B U D G E T B U D G E T B U D G E T B U D G E T t o EX P E N D I T U R E S Ja n u a r y 3 1 s t T O T A L M A R C H 3 1 , 2 0 1 6 B A S E L I N E A D J U S T M E N T T O TAL B U D G E T Tr a n s p o r t a t i o n S e r v i c e s : R o a d s & S t r e e t s : A d m i n i s t r a t i o n $1 0 , 8 0 1 $ 2 8 , 0 1 0 $ 1 3 , 8 2 8 $ 2 6 , 2 6 9 $ 0 $ 2 6 , 2 6 9 - 6 . 2 2 P r o v i n c i a l R o a d M a i n t e n a n c e F e e 17 9 , 6 1 4 1 7 9 , 6 1 4 1 7 9 , 6 1 4 1 8 2 , 4 9 4 0 1 8 2 , 4 9 4 1 . 6 0 M u n i c i p a l R o a d s & S t r e e t S i g n s 11 , 0 8 4 3 0 , 0 0 0 3 0 , 0 0 0 8 7 , 5 0 0 0 8 7 , 5 0 0 1 9 1 . 6 7 P r i v a t e R o a d M a i n t e n a n c e 85 , 1 8 1 7 8 , 2 1 0 8 5 , 1 8 1 9 0 , 6 6 0 0 9 0 , 6 6 0 1 5 . 9 2 S i d e w a l k s / C r o s s w a l k s 27 , 7 6 2 8 7 , 0 0 0 6 9 , 6 3 0 9 0 , 0 0 0 0 9 0 , 0 0 0 3 . 4 5 S t r e e t l i g h t s 90 , 8 6 8 1 4 5 , 4 5 0 1 4 5 , 4 5 0 1 3 3 , 1 4 3 0 1 3 3 , 1 4 3 - 8 . 4 6 S t r e e t s i g n s 3, 5 0 2 1 2 , 2 1 0 7 , 6 4 6 0 0 0 - 1 0 0 . 0 0 C a p i t a l f r o m R e v e n u e P r o j e c t s 19 0 , 8 8 2 2 1 0 , 0 0 0 2 9 3 , 0 0 0 3 3 7 , 1 0 0 0 3 3 7 , 1 0 0 6 0 . 5 2 S h o r t T e r m B o r r o w i n g 3, 0 6 8 3 , 9 2 0 3 , 9 2 0 3 , 9 6 5 0 3 , 9 6 5 1 . 1 5 D e b t C h a r g e s 79 , 7 5 7 4 6 , 0 4 4 4 6 , 0 4 4 7 8 , 5 1 7 0 7 8 , 5 1 7 7 0 . 5 3 D e p r e c i a t i o n 0 2 4 1 , 6 1 0 2 4 1 , 6 1 0 2 4 1 , 6 1 0 0 2 4 1 , 6 1 0 0 . 0 0 $6 8 2 , 5 1 9 $ 1 , 0 6 2 , 0 6 8 $ 1 , 1 1 5 , 9 2 3 $ 1 , 2 7 1 , 2 5 8 $ 0 $ 1 , 2 7 1 , 2 5 8 19.70 Se w e r S e r v i c e s : U n i v e r s a l S e w e r S a l a r i e s $1 4 2 , 5 4 5 $ 2 1 7 , 1 8 0 $ 1 7 5 , 3 0 0 $ 2 2 3 , 5 4 8 $ 0 $ 2 2 3 , 5 4 8 2 . 9 3 U n i v e r s a l S e w e r O p e r a t i n g E x p e n s e s 21 7 , 2 3 6 3 2 4 , 5 4 0 2 8 2 , 1 6 8 3 1 8 , 2 8 0 0 3 1 8 , 2 8 0 - 1 . 9 3 C a p i t a l f r o m R e v e n u e P r o j e c t s 47 1 , 8 9 4 1 , 8 1 4 , 8 3 4 7 0 1 , 8 0 0 1 , 3 5 7 , 5 0 0 0 1 , 3 5 7 , 5 0 0 - 2 5 . 2 0 D e b t C h a r g e s 49 , 3 0 9 5 1 , 5 4 9 6 2 , 0 3 6 3 9 , 6 7 0 0 3 9 , 6 7 0 - 2 3 . 0 4 D e p r e c i a t i o n 0 1 9 1 , 6 4 0 1 9 1 , 6 4 0 1 9 1 , 6 4 0 0 1 9 1 , 6 4 0 0 . 0 0 $8 8 0 , 9 8 4 $ 2 , 5 9 9 , 7 4 3 $ 1 , 4 1 2 , 9 4 4 $ 2 , 1 3 0 , 6 3 9 $ 0 $ 2 , 1 3 0 , 6 3 9 -18.04 SU B T O T A L $7 , 8 4 5 , 7 3 1 $ 1 1 , 7 0 6 , 2 1 1 $ 1 0 , 2 5 0 , 1 7 5 $ 1 2 , 2 1 2 , 8 1 3 $ 2 2 8 , 1 6 6 $12,440,979 6.28 Op e r a t i n g S u m m a r y ( c o n t ) 20 1 5 - 2 0 1 6 2 0 1 5 - 2 0 1 6 2 0 1 5 - 2 0 1 6 2 0 1 6 - 2 0 1 7 2 0 1 6 - 2 0 1 7 2 0 1 6 - 2 017 % C H A N G E AC T U A L B U D G E T F O R E C A S T B U D G E T B U D G E T B U D G E T B U D G E T t o EX P E N D I T U R E S Ja n u a r y 3 1 s t T O T A L M A R C H 3 1 , 2 0 1 6 B A S E L I N E A D J U S T M E N T T O TAL B U D G E T So l i d W a s t e C o l l e c t i o n / D i s p o s a l W a s t e C o l l e c t i o n S a l a r i e s $3 6 , 9 6 0 $ 4 9 , 8 3 8 $ 5 0 , 0 5 0 $ 5 7 , 1 3 4 $ 0 $ 5 7 , 1 3 4 1 4 . 6 4 W a s t e C o l l e c t i o n O p e r a t i n g E x p e n s e s 94 7 , 7 3 8 1 , 2 5 4 , 1 7 5 1 , 2 1 2 , 8 2 1 1 , 2 6 8 , 4 2 4 0 1 , 2 6 8 , 4 2 4 1 . 1 4 D e p r e c i a t i o n 0 4 2 2 5 0 0 5 0 0 0 5 0 0 1 8 . 4 8 $9 8 4 , 6 9 8 $ 1 , 3 0 4 , 4 3 5 $ 1 , 2 6 3 , 3 7 1 $ 1 , 3 2 6 , 0 5 8 $ 0 $ 1 , 3 2 6 , 0 5 8 1.66 L a n d f i l l S a l a r i e s $5 0 2 , 3 9 2 $ 6 0 8 , 7 1 6 $ 5 6 5 , 0 0 0 $ 5 2 7 , 7 3 4 $ 0 $ 5 2 7 , 7 3 4 - 1 3 . 3 0 L a n d f i l l O p e r a t i n g E x p e n s e s 56 2 , 8 8 3 7 9 9 , 1 5 2 7 3 4 , 4 5 6 7 4 5 , 4 6 8 0 7 4 5 , 4 6 8 - 6 . 7 2 L a n d f i l l C l o s u r e 2 E x p e n s e s 55 0 , 0 0 0 5 5 0 , 0 0 0 5 5 0 , 0 0 0 5 5 0 , 0 0 0 0 5 5 0 , 0 0 0 0 . 0 0 L a n d f i l l C a p i t a l f r o m R e v e n u e P r o j e c t s 11 3 , 3 1 6 0 1 1 3 , 3 1 6 4 0 , 0 0 0 0 4 0 , 0 0 0 L a n d f i l l D e b t C h a r g e s 1, 2 2 1 , 0 3 7 1 , 1 8 2 , 8 2 9 1 , 2 2 1 , 0 3 7 1 , 4 4 0 , 2 3 7 0 1 , 4 4 0 , 2 3 7 2 1 . 7 6 D e p r e c i a t i o n 0 1 , 2 9 4 , 4 3 2 1 , 2 9 4 , 4 3 2 1 , 2 9 4 , 4 3 2 0 1 , 2 9 4 , 4 3 2 0 . 0 0 $2 , 9 4 9 , 6 2 8 $ 4 , 4 3 5 , 1 2 9 $ 4 , 4 7 8 , 2 4 1 $ 4 , 5 9 7 , 8 7 1 $ 0 $ 4 , 5 9 7 , 8 7 1 3.67 R e c y c l i n g S a l a r i e s $1 8 , 9 6 5 $ 2 3 , 3 0 7 $ 2 3 , 3 2 9 $ 2 5 , 9 5 7 $ 0 $ 2 5 , 9 5 7 1 1 . 3 7 R e c y c l i n g O p e r a t i n g E x p e n s e s 17 , 5 1 2 2 8 , 6 4 9 2 5 , 8 9 9 2 8 , 1 8 0 1 0 , 4 3 5 3 8 , 6 1 5 3 4 . 7 9 $3 6 , 4 7 7 $ 5 1 , 9 5 6 $ 4 9 , 2 2 8 $ 5 4 , 1 3 7 $ 1 0 , 4 3 5 $ 6 4 , 5 7 2 24.28 To t a l S o l i d W a s t e C o l l e c t i o n / D i s p o s a l $ 3 , 9 7 0 , 8 0 3 $ 5 , 7 91 , 5 2 0 $ 5 , 7 9 0 , 8 4 0 $ 5 , 9 7 8 , 0 6 6 $ 1 0 , 4 3 5 $ 5 , 9 8 8 , 5 0 1 3.40 Op e r a t i n g S u m m a r y ( c o n t ) 20 1 5 - 2 0 1 6 2 0 1 5 - 2 0 1 6 2 0 1 5 - 2 0 1 6 2 0 1 6 - 2 0 1 7 2 0 1 6 - 2 0 1 7 2 0 1 6 - 2 017 % C H A N G E AC T U A L B U D G E T F O R E C A S T B U D G E T B U D G E T B U D G E T B U D G E T t o E X P E N D I T U R E S Ja n u a r y 3 1 s t T O T A L M A R C H 3 1 , 2 0 1 6 B A S E L I N E A D J U S T M E N T T O TAL B U D G E T H e a l t h & W e l l n e s s $2 , 5 0 4 $ 7 , 0 0 0 $ 7 , 0 0 0 $ 7 , 0 0 0 $ 0 $ 7 , 0 0 0 0 . 0 0 Oc c u p a t i o n a l H e a l t h a n d S a f e t y 1, 6 8 4 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 5 , 0 0 0 2 5 , 0 0 0 1 5 0 . 0 0 R e g i o n a l H o u s i n g A u t h o r i t y 0 2 0 , 0 0 0 2 0 , 0 0 0 2 0 , 0 0 0 0 2 0 , 0 0 0 0 . 0 0 $4 , 1 8 8 $ 3 7 , 0 0 0 $ 3 7 , 0 0 0 $ 3 7 , 0 0 0 $ 1 5 , 0 0 0 $ 5 2 , 0 0 0 40.54 E n v i r o n m e n t a l D e v e l o p m e n t S e r v i c e s : E c o n o m i c D e v e l o p m e n t S a l a r i e s & W a g e s $6 4 , 7 5 0 $ 7 9 , 7 9 0 $ 7 8 , 3 9 4 $ 7 6 , 5 8 1 $ 5 , 1 4 5 $ 8 1 , 7 2 6 2 . 4 3 E c o n o m i c D e v e l o p m e n t O p e r a t i n g E x p e n s e s 47 , 4 4 5 1 4 1 , 2 2 5 1 3 3 , 9 0 6 8 8 , 7 5 0 1 6 , 5 0 0 1 0 5 , 2 5 0 - 2 5 . 4 7 E c o n o m i c D e v e l o p m e n t C a p i t a l f r o m R e v e n u e 0 1 2 0 , 0 0 0 2 0 , 5 0 0 3 0 0 , 0 0 0 0 3 0 0 , 0 0 0 1 5 0 . 0 0 $1 1 2 , 1 9 5 $ 3 4 1 , 0 1 5 $ 2 3 2 , 8 0 0 $ 4 6 5 , 3 3 1 $ 2 1 , 6 4 5 $ 4 8 6 , 9 7 6 42.80 P l a n n i n g S a l a r i e s & W a g e s $3 0 3 , 5 7 9 $ 4 0 4 , 7 7 0 $ 4 0 4 , 7 7 0 $ 3 1 5 , 2 0 8 $ 4 3 , 3 9 3 $ 3 5 8 , 6 0 1 - 1 1 . 41 P l a n n i n g O p e r a t i n g E x p e n s e s 17 7 , 5 0 8 2 6 8 , 2 9 0 2 6 7 , 5 9 0 1 7 8 , 5 3 5 4 3 , 0 1 2 2 2 1 , 5 4 7 - 1 7 . 4 2 P l a n n i n g C a p i t a l f r o m R e v e n u e P r o j e c t s 0 1 1 4 , 0 0 0 2 0 , 5 0 0 1 6 5 , 0 0 0 0 1 6 5 , 0 0 0 4 4 . 7 4 D e p r e c i a t i o n 0 1 7 , 8 1 2 1 7 , 8 1 2 1 7 , 8 1 2 0 1 7 , 8 1 2 0 . 0 0 $4 8 1 , 0 8 7 $ 8 0 4 , 8 7 2 $ 7 1 0 , 6 7 2 $ 6 7 6 , 5 5 5 $ 8 6 , 4 0 5 $ 7 6 2 , 9 5 9 -5.21 L Q R D A / R E N $8 2 , 2 7 7 $ 4 5 , 7 9 4 $ 1 5 0 , 0 0 0 $ 4 5 , 7 9 4 $ 0 $ 4 5 , 7 9 4 0.00 T o u r i s m D e v e l o p m e n t $4 3 , 8 0 3 $ 4 3 , 0 0 0 $ 4 4 , 0 0 0 $ 4 3 , 0 0 0 $ 5 , 0 0 0 $ 4 8 , 0 0 0 11.63 To t a l E n v i r o n m e n t a l D e v e l o p m e n t S e r v i c e s $ 7 1 9 , 3 6 2 $ 1 , 23 4 , 6 8 1 $ 1 , 1 3 7 , 4 7 2 $ 1 , 2 3 0 , 6 7 9 $ 1 1 3 , 0 5 0 $ 1 , 3 4 3 , 7 2 9 8.83 S U B T O T A L $ 1 2 , 5 4 0 , 0 8 4 $ 1 8 , 7 6 9 , 4 1 2 $ 1 7 , 2 1 5 , 4 8 7 $ 1 9 , 4 5 8 , 5 5 9 $ 3 6 6 , 6 5 1 $ 1 9 , 8 2 5 , 2 0 9 5.63 Op e r a t i n g S u m m a r y ( c o n t . ) 20 1 5 - 2 0 1 6 2 0 1 5 - 2 0 1 6 2 0 1 5 - 2 0 1 6 2 0 1 6 - 2 0 1 7 2 0 1 6 - 2 0 1 7 2 0 1 6 - 2 017 % C H A N G E AC T U A L B U D G E T F O R E C A S T B U D G E T B U D G E T B U D G E T B U D G E T t o EX P E N D I T U R E S Ja n u a r y 3 1 s t T O T A L M A R C H 3 1 , 2 0 1 6 B A S E L I N E A D J U S T M E N T T O TAL B U D G E T I n d u s t r i a l P a r k O p e r a t i n g E x p e n s e s $8 , 1 7 2 $ 2 3 , 6 5 3 $ 1 5 , 2 2 1 $ 1 7 , 5 8 2 $ 3 , 5 0 0 $ 2 1 , 0 8 2 - 1 0 . 8 7 I n d u s t r i a l P a r k C a p i t a l f r o m R e v e n u e 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 0 1 0 , 0 0 0 0 . 0 0 D e p r e c i a t i o n 0 1 7 , 4 4 8 1 7 , 4 4 8 1 7 , 4 4 8 0 1 7 , 4 4 8 0 . 0 0 $8 , 1 7 2 $ 5 1 , 1 0 1 $ 4 2 , 6 6 9 $ 4 5 , 0 3 0 $ 3 , 5 0 0 $ 4 8 , 5 3 0 -5.03 W i n d P o w e r O p e r a t i n g E x p e n s e s $3 1 , 5 5 1 $ 8 9 , 9 6 3 $ 8 6 , 5 8 7 $ 7 9 , 7 4 1 $ 1 0 , 0 0 0 $ 8 9 , 7 4 1 - 0 . 2 5 W i n d P o w e r C a p i t a l F r o m R e v e n u e 0 6 9 , 0 0 0 6 9 , 0 0 0 0 0 0 - 1 0 0 . 0 0 W i n d P o w e r D e p r e c i a t i o n 0 2 5 4 , 4 1 0 2 5 4 , 4 1 0 2 5 4 , 4 1 0 0 2 5 4 , 4 1 0 0 . 0 0 W i n d P o w e r D e b t C h a r g e s 33 0 , 2 2 9 3 3 1 , 1 5 7 3 3 1 , 1 5 7 3 2 7 , 9 0 5 0 3 2 7 , 9 0 5 - 0 . 9 8 $3 6 1 , 7 8 0 $ 7 4 4 , 5 3 0 $ 7 4 1 , 1 5 4 $ 6 6 2 , 0 5 6 $ 1 0 , 0 0 0 $ 6 7 2 , 0 5 6 -9.73 H e r i t a g e P r o p e r t i e s $0 $ 5 0 0 $ 5 0 0 $ 5 0 0 $ 0 $ 5 0 0 0.00 Op e r a t i n g B u d g e t S u m m a r y ( c o n t . ) 20 1 5 - 2 0 1 6 2 0 1 5 - 2 0 1 6 2 0 1 5 - 2 0 1 6 2 0 1 6 - 2 0 1 7 2 0 1 6 - 2 0 1 7 2 0 1 6 - 2 017 % C H A N G E AC T U A L B U D G E T F O R E C A S T B U D G E T B U D G E T B U D G E T B U D G E T t o E X P E N D I T U R E S J a n u a r y 3 1 s t T O T A L M A R C H 3 1 , 2 0 1 6 B A S E L I N E A D J U S T M E N T T O TAL B U D G E T R e c r e a t i o n a n d P a r k s S e r v i c e s : R e c r e a t i o n S a l a r i e s $ 3 5 0 , 6 6 1 $ 3 9 9 , 0 7 5 $ 4 2 2 , 9 7 2 $ 4 1 1 , 2 1 9 $ 9 , 8 5 6 $ 4 2 1 , 0 7 5 5 . 5 1 R e c r e a t i o n G r a n t s t o O r g a n i z a t i o n s 3 1 , 1 7 5 3 8 , 0 0 0 3 8 , 0 0 0 3 8 , 0 0 0 1 8 , 0 0 0 5 6 , 0 0 0 4 7 . 3 7 R e c r e a t i o n O p e r a t i n g E x p e n s e s 2 9 6 , 1 3 3 3 2 3 , 3 5 7 3 4 6 , 3 3 6 3 1 9 , 7 8 6 1 1 , 9 0 0 3 3 1 , 6 8 6 2 . 5 8 R e c r e a t i o n C a p i t a l f r o m R e v e n u e P r o j e c t s 1 1 9 , 7 8 6 2 8 9 , 0 0 0 1 7 4 , 1 7 1 1 3 7 , 0 0 0 0 1 3 7 , 0 0 0 - 5 2 . 6 0 R e c r e a t i o n D e b t C h a r g e s 4 0 , 4 3 8 4 0 , 9 8 8 4 0 , 9 8 8 3 9 , 1 6 7 0 3 9 , 1 6 7 - 4 . 4 4 D e p r e c i a t i o n 0 9 1 , 3 7 1 8 1 , 9 1 7 9 1 , 3 7 1 0 9 1 , 3 7 1 0 . 0 0 $ 8 3 8 , 1 9 3 $ 1 , 1 8 1 , 7 9 1 $ 1 , 1 0 4 , 3 8 4 $ 1 , 0 3 6 , 5 4 3 $ 3 9 , 7 5 6 $ 1 , 0 7 6 ,299 -8.93 C h u r c h M e m o r i a l P a r k $ 5 0 , 0 0 0 $ 5 0 , 0 0 0 $ 5 0 , 0 0 0 $ 5 0 , 0 0 0 $ 0 $ 5 0 , 0 0 0 0.00 R e g i o n a l L i b r a r y $ 6 8 , 0 3 5 $ 6 9 , 0 5 6 $ 6 9 , 0 5 6 $ 6 9 , 0 5 6 $ 0 $ 6 9 , 0 5 6 0.00 A p p r o p r i a t i o n t o D i s t r i c t S c h o o l B o a r d $ 3 , 7 0 5 , 9 0 6 $ 4 , 4 4 7 , 0 8 8 $ 4 , 4 4 7 , 0 8 8 $ 4 , 6 0 2 , 0 3 0 $ 0 $ 4 , 6 0 2 , 0 3 0 3.48 T r a n s f e r t o O w n R e s e r v e s , F u n d s , A g e n c i e s $ 4 8 7 , 9 0 0 $ 1 , 6 0 3 , 6 2 3 $ 1 , 6 5 7 , 9 2 3 $ 2 , 0 5 5 , 5 3 2 $ 0 $ 2 , 0 5 5 , 5 3 2 28.18 E x t r a o r d i n a r y E x p e n d i t u r e s - $ 1 , 6 6 6 $ 0 - $ 1 , 6 6 6 $ 0 $ 0 $ 0 T O T A L E X P E N D I T U R E S $ 1 8 , 0 5 8 , 4 0 4 $ 2 6 , 9 1 7 , 1 0 1 $ 2 5 , 3 2 6 , 5 9 5 $2 7 , 9 7 9 , 3 0 5 $ 4 1 9 , 9 0 7 $ 2 8 , 3 9 9 , 2 1 2 5.51 S u r p l u s / ( D e f i c i t ) - O p e r a t i o n s $ 3 , 4 6 6 , 2 6 7 - $ 1 , 9 9 1 , 9 6 3 -$ 2 , 0 5 9 , 2 2 8 - $ 1 , 7 9 1 , 6 1 7 $ 4 1 9 , 9 0 7 - $ 2 , 2 1 1 , 5 2 4 11.02 D e p r e c i a t i o n A l l o c a t i o n t o S u r p l u s $ 2 , 2 1 3 , 8 5 3 $ 2 , 2 1 3 , 8 5 3 $ 2 , 2 1 3 , 8 5 3 $ 2 , 2 1 3 , 9 6 1 $ 0 $ 2 , 2 1 3 , 9 6 1 0.00 S u r p l u s / ( D e f i c i t ) $ 5 , 6 8 0 , 1 2 0 $ 2 2 1 , 8 9 0 $ 1 5 4 , 6 2 5 $ 4 2 2 , 3 4 4 $ 4 1 9 , 9 0 7 $ 2 , 4 3 7 -98.90 AD D I T I O N S T O T H E B A S E L I N E Ba s e l i n e B u d g e t E x p e n s e s $ 2 7 , 9 7 9 , 3 0 5 Le s s D e p r e c i a t i o n $ 2 , 2 1 3 , 9 6 1 Su r p l u s $ 4 2 2 , 3 4 4 + Ad d i t i o n a l R e v e n u e $ 0 Le s s Ad d i t i o n s t o B a s e l i n e $ 4 1 9 , 9 0 7 Su r p l u s $ 2 , 4 3 7 Ad d i t i o n s - D i s c r e t i o n a r y DI S C R E T I O N A R Y I T E M S A M O U N T R E V E N U E N E T C O S T C O M M E N T O N E TIME/REOCCURIN G Ca s u a l L a b o u r - F i n a n c e 6 , 0 0 0 . 0 0 $ - $ 6 , 0 0 0 . 0 0 $ T a x T i m e ; V a c a t i o n B a c k u p ; R e o c c u r i n g PO M o d u l e 40 , 0 0 0 . 0 0 $ 4 0 , 0 0 0 . 0 0 $ - $ P u r c h a s e O r d e r M o d u l e ; I n t e r n a l C o n t r o l s O n e t i m e IS C o n f e r e n c e s 1, 5 0 0 . 0 0 $ - $ 1 , 5 0 0 . 0 0 $ Fi r e S e r v c i e s - C o n f e r n e c e s 5 0 0 . 0 0 $ - $ 5 0 0 . 0 0 $ Onetime Fi r e P r e v e n t i o n 2, 0 0 0 . 0 0 $ - $ 2 , 0 0 0 . 0 0 $ Fi r e P r e v e n t i o n I n i t i a t i v e s w i t h F D a n d F i r e Ma r s h a l l Onetime Fi r e S e r v c i e s W e b s i t e - U p g r a d e s / U p d a t e s 1 , 0 0 0 . 0 0 $ - $ 1 , 0 0 0 . 0 0 $ F u n d s t o e n a b l e u p d a t e s O n e t i m e / R e o c c u r i n g Bu i l d n g I n s p e c t i o n - S t u d e n t ( 5 0 % ) 5 , 1 4 5 . 0 0 $ 5 , 1 4 5 . 0 0 $ Fe d G r a n t s a p p l i e d f o r : V a c a t i o n B a c k u p ; Co u n t e r s u p p o r t Onetime Ec o n o m i c D e v e l o p m e n t 1 0 , 0 0 0 . 0 0 $ - $ 1 0 , 0 0 0 . 0 0 $ P h o t o s f o r B r a n d i n g M a t e r i a l s O n e t i m e Cl i m a t e D a t a P r o j e c t 1 , 5 0 0 . 0 0 $ - $ 1 , 5 0 0 . 0 0 $ Un s u r e i f p r o j e c s t o p r o c e e d Reoccuring - term unknown Ec o n D e v ' t S p o n s o r h i p G r a n t 5 , 0 0 0 . 0 0 $ - $ 5 , 0 0 0 . 0 0 $ N e w G r a n t C a t e g o r y u n d e r g r a n t p r o g r a m R e o ccuring Ec o n o m i c D e v e l o p m e n t - S o u t h S h o r e T o u r i s m 5 , 0 0 0 . 0 0 $ - $ 5 , 0 0 0 . 0 0 $ Ma r k e t i n g f o r S o u t h S h o r e T o u r s i m Reoccuring Ec o n o m i c D e v e l o p m e n t - S t u d e n t ( 5 0 % ) 5 , 1 4 5 . 0 0 $ - $ 5 , 1 4 5 . 0 0 $ Sh a r e d w i t h B l d g I n s p e c t i o n ; A s s i s t w i t h Ma r k e t i n g Onetime Pl a n n i n g - S u m m e r S t u d e n t 1 1 , 3 9 3 . 0 0 $ - $ 1 1 , 3 9 3 . 0 0 $ F e d G r a n t s a p p l i e d f o r : P l a n R e v i e w S u p p o r t O netime Pl a n n i n g - W a t e r q u a l i t y M o n i t o r i n g 1 0 , 0 0 0 . 0 0 $ - $ 1 0 , 0 0 0 . 0 0 $ Fo x L a k e Reoccuring KM C a m p g r o u n d - P r i v y 1 0 , 0 0 0 . 0 0 $ - $ 1 0 , 0 0 0 . 0 0 $ Si t e c o n s t r a i n t s h a v e i n c r e a s e d c o s t e s t i m a t e Onetime Re c r e a t i o n - S p e c i a l E v e n t s 1 1 , 9 0 0 . 0 0 $ 1 1 , 9 0 0 . 0 0 $ Af t e r s c h o o l P r o g r a m s ; O f f s e t b y G r a n t s Reoccuring Gr a n t s - C h e s t e r P l a y H o u s e 2 0 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 $ - $ Fu n d e d f r o m W i n d R e s e r v e Onetime Gr a n t s - C h e s t e r A r t C e n t r e 1 3 , 4 2 1 . 0 0 $ 1 3 , 4 2 1 . 0 0 $ - $ Fu n d e d f r o m W i n d R e s e r v e Onetime To t a l D i s c r e t i o n a r y 1 5 9 , 5 0 4 . 0 0 $ 7 3 , 4 2 1 . 0 0 $ 8 6 , 0 8 3 . 0 0 $ Ad d i t i o n s - M a n d a t o r y MA N D A T O R Y I T E M S A M O U N T R E V E N U E N E T C O S T C O M M E N T O N E T I M E / REOCCURIN G Co m m i t t e e E x p e n d i t u r e s 3 , 2 0 0 . 0 0 $ - $ 3 , 2 0 0 . 0 0 $ P A C c o n f e r e n c e R e g i s t r a t i o n ; m i l e a g e R e o c c uring El e c t i o n 60 , 0 0 0 . 0 0 $ 6 0 , 0 0 0 . 0 0 $ - $ F u n d e d f r o m R e s e r v e . R e o c c u r s e v ery 4 years Gr a n t s - S p e c i c a l - F o o d B a n k R e l o c a t i o n 2 0 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 $ A s p e r M a y 2 8 , 2 0 1 5 m o t i o n O n e t i m e Gr a n t s - S p e c i a l N e w R o s s 1 5 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ - $ Fu n d e d f r o m W i n d R e s e r v e , a s p e r m o t i o n o f Co u n c i l ; Onetime IS O - C e r t i f i c a t i o n t o I S O 9 0 0 1 : 2 0 1 5 2 0 , 0 0 0 . 0 0 $ - $ 2 0 , 0 0 0 . 0 0 $ r e q u i r e d t o m a i n t a i n c e r t i f i c a t i o n R e o c c u r i n g $10K per year Fi n a n c e - S u c c e s s i o n P l a n 7 , 5 0 0 . 0 0 $ - $ 7 , 5 0 0 . 0 0 $ D i r e c t o r o f F i n a n c e P o s i t i o n O n e t i m e In f o S e r v i c e s : C o m p u t e r S e r v c i e a n d Ma i n t e n a n c e 10 , 0 0 0 . 0 0 $ - $ 1 0 , 0 0 0 . 0 0 $ Of f i c e 3 6 5 ; H P L e a s e s - s e n d b a c k a l l u n i t s a t e n d o f l e a s e Onetime/Reoccuring Fi r e S e r v c i e s - M i l e a g e 5 0 0 . 0 0 $ - $ 5 0 0 . 0 0 $ Re g i o n 6 c o n t r i b u t i o n s 1 0 , 4 3 5 . 0 0 $ 1 0 , 4 3 5 . 0 0 $ - $ As p e r R e g i o n a l C o r r e s p o n d e n c e / A u d i t ; O f f s e t by d i v e r s i o n c r e d i t s Reoccuring Oc c u p a t i o n a l H e a l t h a n d S a f e t y 1 5 , 0 0 0 . 0 0 $ - $ 1 5 , 0 0 0 . 0 0 $ Im p l e m e n t a t i o n o f S a f e t y P r o g r a m W o r k p l a n ; Pr e b u d g e t a p p r o v a l o b t a i n e d Onetime Bu i l d i n g I n s p e c t i o n - T r a i n i n g 2 , 4 0 0 . 0 0 $ - $ 2 , 4 0 0 . 0 0 $ S u c c e s s i o n P l a n T r a i n i n g R e o c c u r i n g f o r a term Pl a n n i n g - S a l a r y / W a g e s f o r P l a n R e v i e w 3 2 , 0 0 0 . 0 0 $ - $ 3 2 , 0 0 0 . 0 0 $ Co s t t o e x t e n d P l a n R e v i e w t i m e i m e ; Pr e a p p r o v e d Onetime Pl a n n i n g - P l a n R e v i e w 33 , 0 1 2 . 0 0 $ - $ 33 , 0 1 2 . 0 0 $ Co s t s r e l a t e d t o P l a n R e v i e w , e x c l u d i n g s a l a r y Onetime KM - E C O P a r k 3, 5 0 0 . 0 0 $ - $ 3 , 5 0 0 . 0 0 $ Ad d i t o n a l f u n d s f o r s u r v e y i n g Onetime Re c r e a t i o n S a l a r i e s - C a s u a l 9 , 8 5 6 . 0 0 $ 9 , 8 5 6 . 0 0 $ - $ Re c f o r L i f e ; 1 0 0 % o f f s e t b y G r a n t Onetime Re c r e a t i o n G r a n t s t o O r g a n i z a t i o n s 1 8 , 0 0 0 0 1 8 0 0 0 As p e r d i r e c t i o n o f C o u n c i l - m o v e d f r o m g r a n t s to R e c D e p t : S o u t h s h o r e S a f e C o m m u n i t i e s $ 6 K ; Co m m u n i t y W h e e l s $ 6 K ; L u n e n b u r g Q u e e n s Vo l u n t e e r P a r t n e r s h i o p $ 2 K ; H u b b a r d s A r e a Re c A s s o c i a t i o n $ 2 K ; C a r d L a k e P a r k $ 2 K Reoccuring To t a l M a n d a t o r y 2 6 0 , 4 0 3 . 0 0 $ 1 6 5 , 1 1 2 . 0 0 $ To t a l A d d i t o n s 4 1 9 , 9 0 7 . 0 0 $ 2 5 1 , 1 9 5 . 0 0 $ Re v e n u e • No n e w f e e s • De c r e a s e i n L a n d F i l l T i p p i n g F e e o $6 5 . 8 8 / t o n n e f o r M O D C ( 2 . 5 8 c e n t d e c r e a s e p e r t o n n e) • Al l o t h e r f e e s r e m a i n t h e s a m e • No T a x R a t e s I n c r e a s e • So l i d W a s t e C o l l e c t i o n R a t e i n c r e a s e d b y 0 . 1 c e n t • St r e e t L i g h t R a t e s n o c h a n g e f r o m 2 0 1 5 - 1 6 Se w e r R a t e - M a i n t a i n B o r r o w i n g f o r l i m i t o f $ 2 0 0 , 0 0 0 f o r c a p i t al p r o j e c t ; - F u n d r e m a i n d e r w i t h G a s T a x ( c o n t i n u e t o u s e S e w e r R e s e r v e s a s po s s i b l e ) - C o n t r i b u t i o n s t o S e w e r R e s e r v e f o r 2 0 1 6 / 1 7 = $ 1 4 2 ,6 5 5 Ye a r R a t e 20 1 5 / 1 6 $ 5 2 9 20 1 6 / 1 7 $ 5 5 0 Ta x R e v e n u e Re v e n u e - B a s e l i n e I n c r e a s e ( d e t a i l s ) It e m Am o u n t Ge n e r a l T a x R e v e n u e $ 6 1 , 5 2 5 Wi n d F a r m T a x $4 0 6 , 5 7 4 ( g o e s t o r e s e r v e ) De e d T r a n s f e r T a x $ 8 0 , 0 0 0 Un i v e r s a l S e w e r $3 1 , 3 1 0 No n T a x R e v e n u e Se r v i c e s t o O t h e r s $ 7 4 , 3 3 7 ( s o l i d w a s t e ) Ot h e r r e v e n u e f r o m o w n s o u r c e s $ 2 6 , 8 4 6 Tr a n s f e r f r o m O w n F u n d s $ 9 4 3 , 4 8 1 Co n d i t i o n a l T r a n s f e r s ( G r a n t s ) - $ 4 4 1 , 3 1 3 Un c o n d i t i o n a l T r a n s f e r s ( G r a n t s ) $ 8 5 6 AR E A R A T E S Ra t e 20 1 5 - 1 6 2 0 1 6 - 1 7 Wa s t e C o l l e c t i o n & D i s p o s a l ( n e w / o l d c a r t s ) $ 0 . 0 9 3 / $0 . 0 9 3 $ 0. 0 9 4 / $0.094 Se w e r R a t e ( E D U ) $ 5 2 9 . 6 3 $ 5 5 0 . 0 0 ( p r o p o s e d ) OT H E R S Fi r e P r o t e c t i o n R a t e T B D Vi l l a g e C o m m i s s i o n R a t e T B D Pr i v a t e R o a d I m p r o v e m e n t R a t e s / C h a r g e s T B D Pr i v a t e R o a d M a i n t e n a n c e R a t e s / C h a r g e s T B D ST R E E T L I G H T R A T E S ST R E E T L I G H T R A T E S ST R E E T L I G H T R A T E S ST R E E T L I G H T R A T E S 20 1 5 - 1 6 P o s s i b l e R e c 2 0 1 6 - 1 7 Di s t r i c t L o c a t i o n A r e a R a t e A r e a R a t e 2 0 % R e d u c t i o n 2 D i s t r i c t 2 0 . 0 3 7 5 0 . 0 2 7 0 . 0 3 0 2 M i l l C o v e 3 E a s t C h e s t e r 0 . 0 2 0 . 0 1 4 0 . 0 1 6 3 I s l a n d v i e w 0 . 0 3 0 . 0 2 2 0 . 0 2 4 3 C o m m o n s D o w n s 0 . 0 3 0 . 0 2 2 0 . 0 2 4 3 T a r g e t H i l l 0 . 0 3 0 . 0 2 2 0 . 0 2 4 4 D i s t r i c t 4 0 . 0 3 0 . 0 2 1 0 . 0 2 4 5 S t a t i o n R o a d 0 . 0 4 0 . 0 2 9 0 . 0 3 2 5 D i s t r i c t 5 0 . 0 0 4 0 . 0 0 3 0 . 0 0 3 5 B e e c h H i l l 0 . 1 2 0 . 0 8 8 0 . 0 9 6 5 B r i d g e v i e w D r i v e 0 . 0 4 0 . 0 2 9 0 . 0 3 2 6 N e w R o s s 0 . 0 8 7 0 . 0 6 2 0 . 0 7 0 7 H a d d o n H i l l 0 . 0 1 5 0 . 0 1 1 0 . 0 1 2 OT H E R A R E A R A T E S Pr i v a t e W e l l s – M i l l C o v e 2 0 1 5 - 1 6 2 0 1 6 - 1 7 In d i v i d u a l W - 1 $ 7 0 0 $ 7 0 0 In d i v i d u a l W - 2 $ 5 0 0 $ 5 0 0 Mu l t i - U n i t G r o u p A $ 4 , 2 0 0 $ 4 , 2 0 0 Mu l t i - U n i t G r o u p B $ 9 , 8 0 0 $ 9 , 8 0 0 Sc h o o l $ 9 , 0 0 0 $ 9 , 0 0 0 Ac e s S c h o o l – S p r i n k l e r $ 9 , 4 7 7 $ 9 , 4 7 7 SU M M A R Y Se r v i c e l e v e l s m a i n t a i n e d St r a t e g i c P r i o r i t i e s M e t Go a l s A c h i e v e d o Hi g h L e v e l o f F i s c a l R e s p o n s i b i l i t y o Co n t i n u a l l y I m p r o v i n g S a t i s f a c t i o n w i t h M u n i c i p a l S er v i c e s o En s u r i n g I n f r a s t r u c t u r e t o b e s t s e r v e o u r r e s i d e n t s a n d b u s i n e s s e s o St r e n g t h e n a n d s u p p o r t e n v i r o n m e n t a l , c u l t u r a l a n d so c i a l r e s o u r c e s o Re i n f o r c e t h e M u n i c i p a l i t i e s p o s i t i v e i m a g e t h r o u g h l e a d e r s h i p i n p u b l i c e n g a g e m e n t a n d co m m u n i c a t i o n s o Pr o m o t e c o n d i t i o n s c o n d u c t i v e t o f o s t e r i n g e c o n o m i c p r o s p e r i t y SU M M A R Y Se r v i c e l e v e l e n h a n c e m e n t o Ka i z e r M e a d o w s - S a t u r d a y h o u r s o Mu n i c i p a l E l e c t i o n o E- B i l l i n g o PO M o d u l e o Gr a n t P r o g r a m – e n h a n c e m e n t s o Bu s i n e s s I n d u s t r i a l / P a r k - l a n d a c q u i s i t i o n f u n d s CA P I T A L B U D G E T 20 1 6 -1 7 MU N I C I P A L T I Y O F T H E D I S T R I C T O F C H E S T E R Mu n i c i p a l C o u n c i l – A p r i l 2 8 , 2 0 1 6 v. 3 To t a l C a p i t a l B u d g e t $ 8 , 1 7 3 , 0 2 5 Fu n d B y : Bo r r o w i n g : $ 4 , 5 9 8 , 5 0 0 ( S o l i d W a s t e a n d S e w e r ) Op e r a t i n g R e s e r v e : $ 3 7 5 , 0 0 0 Ga s T a x : $ 5 3 8 , 2 0 0 Wi n d R e s e r v e $ 8 5 0 , 0 0 0 Pa r k l a n d R e s e r v e : $ 2 5 , 0 0 0 Eq u i p m e n t R e s e r v e $ 6 0 , 0 0 0 Se w e r R e s e r v e $ 1 8 5 , 0 0 Gr a n t s $ 1 , 1 0 2 , 8 5 0 Op e r a t i n g B u d g e t $ 2 6 4 , 1 2 5 Ar e a R a t e $ 1 7 4 , 3 5 0 ( S o l i d W a s t e a n d S e w e r ) Ca p i t a l B u d g e t Su m m a r y 20 1 6 - 1 7 C a p i t a l P r o j e c t s RE C R E A T I O N AN D P A R K S Ex t e r n a l F u n d i n g $ 7 8 , 0 0 0 S t a r t : J u n e 2 0 1 6 Ne t C o s t s $ 0 ( $ 6 8 K G a s T a x ; $ 1 0 K O H V ) Mu l t i Y e a r P r o j e c t : F u t u r e Y e a r s T B D Pr o c u r e m e n t M e t h o d : H e a v y E q u i p m e n t C o n t r a c t De s c r i p t i o n Up g r a d e s t o 6 k m t r a i l ( s u r f a c e u p g r a d e s , d i t c h c l e a n out, gr a d i n g , t o p c o a t m a t e r i a l , s i x i n c h e s o f c r u s h e r d u s t rolled and co m p a c t e d ) o n t h e C h e s t e r C o n n e c t i o n T r a i l b e t w e e n Marriots Co v e a n d C h e s t e r Ra t i o n a l e En s u r e s s a f e a n d e f f i c i e n t u s e o f t r a i l ; P a r t o f R u m R u nners Tr a i l - e n s u r e s c o n s i s t e n t c o n d i t i o n s f r o m H a l i f a x t o Lu n e n b u r g Tr a i l S u r f a c e Up g r a d e s (A T 6 . 2 0 ) $7 8 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g : 0 S t a r t : M a y 2 0 1 6 Ne t C o s t s : $ 2 5 , 0 0 0 M u l t i Y e a r P r o j e c t - C o s t s T B D Fu n d e d f r o m P a r k l a n d R e s e r v e $ 2 5 , 0 0 0 Pr o c u r e m e n t M e t h o d : E n g i n e e r i n g C o n t r a c t De s c r i p t i o n In s p e c t i o n o f 3 T r a i l B r i d g e s ( L i t t l e E a s t R i v e r B ridge; Goat La k e a n d B a r k h o u s e B r i d g e ) a s p e r t h e L e t t e r o f A u thority (L O A ) i s s u e d t o M O D C Ra t i o n a l e Re q u i r e m e n t o f L O A t o i n s p e c t e v e r y f i v e y e a r s . T h e re are 12 b r i d g e s a n d t o d a t e f o u r b r i d g e s h a v e b e e n i n s p ected. Th r e e a r e p r o p o s e d f o r 2 0 1 6 - 1 7 a n d f i v e w i l l r e m a i n to be in s p e c t e d Tr a i l s - B r i d g e Ev a l u a t i o n s $2 5 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g : $ 1 9 , 0 0 0 ( O H V ) S t a r t : J u l y 6 Ne t C o s t s $ 0 ( $ 1 4 K g a s t a x ; $ 5 K O H V ) Pr o c u r e m e n t M e t h o d : T e n d e r ( L V P ) De s c r i p t i o n Ch a n g e f r o m a B o l l a r d S y s t e m t o a S w i n g G a t e t o c o n trol tr a i l a c c e s s . A p p r o x i m a t e l y 3 0 g a t e s t o b e i n s t a l l e d Ra t i o n a l e Ar e a b e h i n d b o l l a r d s i s g e t t i n g d u g u p t h r o u g h u s e very qu i c k l y , l e a v i n g t h e b a s e o f t h e b o l l a r d s e x p o s e d a nd th u s p r o h i b i t i n g a c c e s s b y e m e r g e n c y a n d m a i n t e n a n c e ve h i c l e s . S w i n g G a t e s i s t h e B e s t P r a c t i c e b y T r a i l Groups to e n s u r e a c c e s s Tr a i l s – S w i n g Ga t e $1 9 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 1 5 , 0 0 0 S t a r t : M a y 2 0 1 6 Ne t C o s t s $ 0 $7 , 8 0 0 ( g r a n t c a r r y - o v e r ) : $ 7 , 2 0 0 ( G a s T a x ) Pr o c u r e m e n t M e t h o d : E n g i n e e r i n g S e r v i c e s C o n t r a c t / He a v y E q u i p m e n t C o n t r a c t De s c r i p t i o n (D e s i g n / C o n s t r u c t i o n ) Co n s t r u c t i o n o f a 5 0 m t r a i l t o l i n k N e w R o s s T r a i l to Li o n s T r a i l F a r m ; Ra t i o n a l e Pr o v i d e s c o n n e c t i v i t y o f t r a i l s y s t e m Ne w R o s s T r a i l Co n n e c t o r ( A T 6. 1 ) $1 5 , 0 0 0 Ca t e g o r y 1 20 1 6 - 1 7 C a p i t a l P r o j e c t s AD M I N I S T R A T I O N Ex t e r n a l F u n d i n g : T B D ( b a s e d u p o n p a r t n e r s ) Ne t C o s t s : T B D - F u l l c o s t s i s $ 5 5 0 , 0 0 0 ( f u n d e d f r o m Wind Reserve) Ph a s e 1 o f 3 : F u t u r e P h a s e s t o t a l $ 1 1 . 5 M ( M O D C ’ s s hare) St a r t : A p r i l 2 0 1 6 Pr o c u r e m e n t M e t h o d : A w a r d e d C o n t r a c t w i t h M i n a s ; E x ternal Co n t r a c t s ( T e n d e r ) De s c r i p t i o n (P r o j e c t P l a n n i n g / D e v e l o p m e n t ) In t e r - M u n i c i p a l P a r t n e r s h i p f o r p l a n n i n g o f A W i n d G e n e r a t i o n Pr o j e c t . I n c l u d e s s i t e a s s e s s m e n t ; G r i d I n t e r - C o n n e ct i o n Ap p l i c a t i o n ; E s t a b l i s h m e n t o f P a r t n e r s h i p ; I d e n t i f i ca t i o n o f Cu s t o m e r f o r P o w e r P u r c h a s e A g r e e m e n t ; T u r b i n e S u p p ly Ag r e e m e n t Ra t i o n a l e Op p o r t u n i t y f o r M O D C a n d o t h e r m u n i c i p a l u n i t s t o g enerate non- ta x r e v e n u e . Ch e s t e r W i n d Pr o j e c t $5 5 0 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g : $ 0 S t a r t : S e p t 2 0 1 6 Ne t C o s t s $ 6 , 0 0 0 Pr o c u r e m e n t M e t h o d : L V P ( Q u o t e s ) De s c r i p t i o n Re p l a c e m e n t o f I P a d s f o r C o u n c i l P o s i t i o n s . Ra t i o n a l e Ex i s t i n g I P a d s a r e f o u r y e a r s o l d ; t o b e r e p l a c e d w i th Council te r m . E- C o u n c i l Eq u i p m e n t Up g r a d e s $6 , 0 0 0 Ca t e g o r y 1 20 1 6 - 1 7 C a p i t a l P r o j e c t s KA I Z E R ME A D O W Ex t e r n a l F u n d i n g $ 0 S t a r t : A p r i l 2 0 1 6 Va l l e y W a s t e = a p p r o x . 8 7 % o f c o s t s (F u n d e d t h r o u g h B o r r o w i n g ) Pr o c u r e m e n t M e t h o d : A l t e r n a t i v e P r o c u r e m e n t De s c r i p t i o n To r e p l a c e t r a c k s o n e x i s t i n g b u l l d o z e r Ra t i o n a l e Wi l l e x t e n d s e r v i c e l i f e o f b u l l d o z e r , a v o i d i n g re p l a c e m e n t b y t w o y e a r s Bu l l d o z e r - Re p l a c e m e n t o f Tr a c k s $3 0 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 0 Va l l e y W a s t e = 8 7 % o f c o s t s (f u n d e d t h r o u g h B o r r o w i n g ) Op e r a t i n g B u d g e t I m p a c t : $ 5 , 0 0 0 a n n u a l ( e l e c t r i c a l and sa m p l i n g ) Pr o c u r e m e n t M e t h o d : T e n d e r ( H V P ) , E n g i n e e r i n g Se r v i c e s C o n t r a c t De s c r i p t i o n Re c o m m e n d e d b y S N C L a v a l i n a s a m o d i f i c a t i o n t o t h e tr e a t m e n t t r a i n ; t o g i v e a f a l l o w p e r i o d o n s i t e . Ra t i o n a l e To r e c t i f y c o n c e r n s w i t h n i t r a t e t r e a t m e n t Se c o n d T o w e r Si t e $2 0 0 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 0 S t a r t : M a y 2 0 1 6 Va l l e y W a s t e = 8 7 % o f C o s t s (f u n d e d t h r o u g h Bo r r o w i n g ) Pr o c u r e m e n t M e t h o d : Q u o t e s ( L V P ) De s c r i p t i o n In s t a l l a t i o n o f a R a d i o R e p e a t e r Ra t i o n a l e Re l i a b l e r a d i o c o m m u n i c a t i o n s a r e r e q u i r e d f o r s a f e op e r a t i o n o f s i t e Ra d i o Re p e a t e r $8 , 5 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g : $ 0 S t a r t : M a r c h 2 0 1 6 (P r e - B u d g e t Ap p r o v a l G r a n t e d ) Va l l e y W a s t e = 8 7 % o f C o s t s (f u n d e d t h r o u g h Bo r r o w i n g ) Pr o c u r e m e n t M e t h o d : D e s i g n / P M - E n g i n e e r i n g Se r v i c e s C o n t r a c t ; C o n s t r u c t i o n - T e n d e r De s c r i p t i o n De s i g n a n d c o n s t r u c t i o n o f c e l l 4 A Ra t i o n a l e Ac c e p t i n g i n c r e a s e d v o l u m e s w i l l n e c e s s i t a t e t h e d e sign an d c o n s t r u c t i o n o f c e l l 4 A . U n a b l e t o m e e t c o m m i t m ent of p r o c e s s i n g i n c r e a s e d v o l u m e s w i t h o u t a d d i t i o n a l la n d f i l l s p a c e . Ce l l 4 A $3 , 2 0 0 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 0 S t a r t : J u n e 2 0 1 6 Va l l e y W a s t e = 8 7 % o f c o s t s (f u n d e d t h r o u g h B o r r o w i n g ) Pr o c u r e m e n t M e t h o d : A l t e r n a t i v e P r o c u r e m e n t - S o l e S o urce De s c r i p t i o n Re f u r b i s h t h e c o m p a c t e r i n c l u d i n g a n e w s e r i a l n u m b e r on th e e x i s t i n g f r a m e f o r l e s s t h a n 1 / 2 t h e c o s t o f a n e w one . It wi l l b e c o n s i d e r e d a n e w m a c h i n e w i t h a l l t h e n e w m achine wa r r a n t y . T h i s r e b u i l d c h a n g e s o u t a l l c o m p o n e n t s i ncluding en g i n e f o r n e w Ra t i o n a l e Co m p a c t o r h a s e x c e e d e d l i f e ; n e w o p t i o n t o r e f u r b i s h is ½ the co s t s o f r e p l a c i n g . Co m p a c t o r Re b u i l d $6 3 5 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 0 S t a r t : A p r i l 2 0 1 5 (Pre-Budget Ap p r o v a l G r a n t e d ) Va l l e y W a s t e = a p p r o x . 8 7 % o f c o s t s (f u n d e d t h r o u g h B o r r o w i n g ) Pr o c u r e m e n t M e t h o d : S t a n d i n g O f f e r De s c r i p t i o n Re p l a c e m e n t o f e x i s t i n g L o a d e r w i t h a u s e d L o a d e r . E xisting Loader to r e m a i n f o r s i t e w o r k u n t i l l o n g r a n g e p l a n s a r e f i nalized Ra t i o n a l e Ex i s t i n g L o a d e r ( 2 0 0 9 9 3 0 H C A T ) h a s i n e x c e s s 7 , 6 7 0 hours on it (5 ye a r s ) , a n d w a s s l a t e d f o r r e p l a c e m e n t i n 2 0 1 5 - 1 6 . New Loader is an t i c i p a t e d t o b e 2 0 % m o r e f u e l e f f i c i e n t . P u r c h a s e i n 2015-16 de l a y e d d u e t o v a l u e o f C a n a d i a n D o l l a r Fr o n t E n d Lo a d e r ( u s e d ) $1 6 5 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 0 S t a r t : M a y 2 0 1 6 Ne t C o s t s $ 2 5 , 0 0 0 ( f u n d f r o m a r e a r a t e ) Pr o c u r e m e n t M e t h o d : T e n d e r ( L V P ) Op e r a t i n g B u d g e t I m p a c t : De s c r i p t i o n Re i n s t a t e o r i g i n a l c o n t a c t c h a m b e r a s a n e m e r g e n c y co n t i n g e n c y f o r s e v e r e a n d h e a v y r a i n e v e n t s Ra t i o n a l e Ad d r e s s i n c r e a s e d w e a t h e r e v e n t s a n d r e d u c e p r e s s u r e on s e w e r p o n d b e r m s . T h e c h a m b e r w o u l d b e u s e d un d e r s t r e s s f u l c o n d i t i o n s a s a c o n t i n g e n c y p l a n t o ad d r e s s s u c h p r o b l e m Ch l o r i n e Co n t a c t Ch a m b e r $2 5 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 0 S t a r t : M a y 2 0 1 6 Ne t C o s t s $ 6 , 0 0 0 ( f u n d e d f r o m a r e a r a t e ) Pr o c u r e m e n t M e t h o d : Q u o t e s Op e r a t i n g B u d g e t I m p a c t : n i l De s c r i p t i o n Be a r b o x e s a r e u s e d t o r e p l a c e t h e m u n i c i p a l w o o d e n bo x e s a t s i t e s w e r e t h e b e a r s h a v e d e s t r o y e d t h e wo o d e n b o x e s . Ra t i o n a l e We r e n t t h e s t e e l b e a r b o x e s f r o m G E ` S a t a c o s t o f $5 5 . 0 0 p e r m o n t h . T h e c o s t o f p u r c h a s e i s $ 2 0 0 0 . 0 0 . This is a 3 6 m o n t h p a y b a c k Be a r B o x e s $6 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 0 S t a r t : M a y 2 0 1 6 Ne t C o s t s $ 9 , 0 0 0 ( f u n d e d f r o m a r e a r a t e ) Pr o c u r e m e n t M e t h o d : ( L V P ) Q u o t e s Op e r a t i n g B u d g e t I m p a c t : n i l De s c r i p t i o n St e e l c o n t a i n e r s f o r s t o r a g e n e e d s Ra t i o n a l e Th e r e a r e p r e s e n t l y t w o 5 3 f t . t r a i l e r s b e i n g u s e d for st o r a g e . T h e y a r e u n u s a b l e d u e t o m o l d c a u s e d b y t h e in s u l a t i o n a n d l e a k a g e . S t e e l s h i p p i n g c o n t a i n e r s are su i t a b l e t o m e e t o u r n e e d a n d w i l l n o t c r e a t e m o l d pr o b l e m s . St o r a g e Co n t a i n e r s $9 , 0 0 0 Ex t e r n a l F u n d i n g : $ 0 S t a r t : F a l l 2 0 1 6 Ne t C o s t s : $ 1 0 , 0 0 0 ( F u n d e d f r o m O p e r a t i n g r e s e r v e ) Pr o c u r e m e n t M e t h o d : Q u o t e ( L V P ) De s c r i p t i o n Up o n c o m p l e t i o n o f B r a n d i n g a n d M a r k e t i n g S t r a t e g y ; De v e l o p m e n t o f p r o m o t i o n a l m a t e r i a l Ra t i o n a l e Re q u i r e d t o e f f e c t i v e l y m a r k e t K a i z e r M e a d o w s Ec o P a r k Pr o m o t i o n a l Ma t e r i a l $1 0 , 0 0 0 Ca t e g o r y 2 20 1 6 - 1 7 C a p i t a l P r o j e c t s CO M M U N I T Y DE V E L O P M E N T Ex t e r n a l F u n d i n g $ 0 S t a r t : A p r i l 2 0 1 6 Ne t C o s t s $ 1 0 , 0 0 0 ( F u n d e d f r o m O p e r a t i n g r e s e r v e ) Pr o c u r e m e n t M e t h o d : Q u o t e s ( L V P ) De s c r i p t i o n Pu r c h a s e o f d i s t r i c t t r a i n i n g / r e s p o n s e e q u i p m e n t to be ma i n t a i n e d c e n t r a l l y a n d u s e d b y a l l f i r e d e p a r t m e n ts. Sp e c i f i c e q u i p m e n t i s r e c o m m e n d e d b y t h e F i r e C h i e f s Ra t i o n a l e Th e r e i s a n e e d f o r t r a i n i n g a n d r e s p o n s e e q u i p m e n t Fi r e S e r v i c e s - Eq u i p m e n t $1 0 , 0 0 0 Ca t e g o r y 2 Ex t e r n a l F u n d i n g $ 0 S t a r t : A p r i l 2 0 1 6 Ne t C o s t s $ 3 0 0 , 0 0 0 ( f u n d e d f r o m W i n d R e s e r v e ) Mu l t i Y e a r P r o j e c t : F u t u r e C o s t T B D Pr o c u r e m e n t M e t h o d : B r o k e r a g e A g r e e m e n t ; E n g i n e e r i n g Se r v i c e s C o n t r a c t De s c r i p t i o n Fu n d s f o r p r o p e r t y a c q u i s i t i o n a n d d e s i g n ; Ra t i o n a l e Fu n d s w i l l e n a b l e M O D C t o a c t o n r e c o m m e n d a t i o n s o f Bu s i n e s s / I n d u s t r i a l P a r k F e a s i b i l i t y a n a l y s i s w i t h land ac q u i s i t i o n / d e v e l o p m e n t . Bu s i n e s s / In d u s t r i a l P a r k De v e l o p m e n t $3 0 0 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 0 S t a r t : A p r i l 2 0 1 5 Pr o c u r e m e n t M e t h o d : T e n d e r ( L V P ) De s c r i p t i o n Sc o p e t o b e d e f i n e d Ra t i o n a l e Co n c e r n o v e r l a c k o f p a r k i n g a n d r e s u l t i n g t r a f f i c co n g e s t i o n i n t h e V i l l a g e C o r e Pa r k i n g S t u d y Ch e s t e r V i l l a g e $3 5 , 0 0 0 Ca t e g o r y 2 Ex t e r n a l F u n d i n g $ 1 3 0 , 0 0 0 ( G a s T a x ) S t a r t : A p r i l 2 016 Ne t C o s t s $ 0 (P r e - B u d g e t A p p r o v a l G r a n t e d ) Pr o c u r e m e n t M e t h o d : A l t e r n a t i v e P r o c u r e m e n t (p a r t n e r s h i p ) De s c r i p t i o n Ac q u i r e L i d a r d a t a f o r e n t i r e M u n i c i p a l i t y i n p a r t n ership with ad j m u n i c i p a l i t y a n d P r o v i n c e . ( P r e v i o u s e s t i m a t e s w ere $1 0 0 K f o r 2 0 1 5 - 1 6 ) T h i s w i l l i n c l u d e d a t a c o l l e c t i o n, pr o c e s s i n g a n d a n a l y s i s . Ra t i o n a l e Co n s t r u c t i o n o f f l o o d r i s k m a p s t o s u p p o r t p l a n n i n g in i t i a t i v e s t o p r o t e c t c o m m u n i t i e s a n d a r e a s t h a t a re vu l n e r a b l e t o c o a s t a l a n d i n l a n d f l o o d i n g f r o m c l i m ate ch a n g e a n d s t o r m s u r g e s Ac c u r a t e d a t a t o i d e n t i f y a r e a s a t r i s k a n d s u p p o r t decision ma k i n g Fl o o d R i s k Ma p p i n g ( L i d a r ) $1 3 0 , 0 0 0 Ca t e g o r y 2 20 1 6 - 1 7 C a p i t a l P r o j e c t s IN F O R M A T I O N SE R V I C E S Ex t e r n a l F u n d i n g N / A Mu l t i Y e a r R e s e r v e T r a n s f e r De s c r i p t i o n Tr a n s f e r f u n d s ( $ 1 2 , 5 0 0 ) i n t o r e s e r v e f o r f u t u r e s e rver re p l a c e m e n t c o s t s ( e v e r y 4 y e a r s ) Ra t i o n a l e In d u s t r y B e s t P r a c t i c e ; L e s s e n s B o r r o w i n g r e q u i r e m e nts an d i m p a c t o n f u t u r e r a t e s Tr a n s f e r t o Eq u i p m e n t Re s e r v e s $1 2 , 5 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 0 S t a r t : n / a Ne t C o s t s : $ 1 0 , 0 0 0 Pr o c u r e m e n t M e t h o d : R F Q ( L V P ) De s c r i p t i o n IT I n f r a s t r u c t u r e s u c h a s n e t w o r k s w i t c h e s , f i r e w a lls, UP S , r a c k s e t c . Ra t i o n a l e On g o i n g / R e q u i r e d I T m a i n t e n a n c e Ha r d w a r e Up g r a d e s $1 0 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 0 S t a r t : J u n e 2 0 1 6 Ne t C o s t s $ 6 0 , 0 0 0 ( F u n d e d f r o m E q u i p R e s e r v e ) Pr o c u r e m e n t M e t h o d : H V P - A l t e r n a t i v e P r o c u r e m e n t : Co m p a t i b i l i t y . Op e r a t i n g B u d g e t I m p a c t : $ 2 0 0 0 p e r y e a r De s c r i p t i o n VM W a r e i n f r a s t r u c t u r e p r o v i d e s t h e s e r v e r f o u n d a t i o n for 90 % o f s e r v e r s a n d e l e c t r o n i c s e r v i c e s p r o v i d e d b y t he In f o r m a t i o n S e r v i c e s D e p a r t m e n t Ra t i o n a l e Se r v e r e q u i p m e n t i s r e q u i r e d t o b e r e f r e s h e d o n a 4 8 month cy c l e . W e a r e a t t h e e n d o f t h a t c y c l e i n J u n e 2 0 1 6 . VM w a r e In f r a s t r u c t u r e $6 0 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l f u n d i n g $ 0 S t a r t : S e p t 2 0 1 6 Ne t C o s t s $ 1 5 , 0 0 0 ( F r o m O p e r a t i n g R e s e r v e ) Pr o c u r e m e n t m e t h o d : T e n d e r ( L V P ) De s c r i p t i o n Up g r a d e a u d i o s y s t e m i n c o u n c i l c h a m b e r s Ra t i o n a l e Cu r r e n t a u d i o a n d m i c r o p h o n e s y s t e m i s i n a d e q u a t e f or la r g e m e e t i n g s . T h i s o n l y i n c l u d e s u p g r a d i n g a m p l i fier, mi c r o p h o n e s a n d s p e a k e r s . Au d i o S y s t e m Up g r a d e s - Co u n c i l Ch a m b e r s $1 5 , 0 0 0 Ca t e g o r y 2 Ex t e r n a l F u n d i n g $ 0 S t a r t : O c t o b e r 2 0 1 6 Ne t C o s t s $ 8 6 , 0 0 0 ( f u n d e d f r o m r e s e r v e ) Pr o c u r e m e n t M e t h o d ( H V P - T e n d e r ) De s c r i p t i o n Ex p i r a t i o n o f L e a s e f o r D e s k T o p / L a p T o p s . P u r c h a s e of eq u i p m e n t a s o p p o s e d t o r e n e w i n g l e a s e . Ra t i o n a l e En a b l e s M O D C t o o w n e q u i p m e n t a n d h a v e c o n t r o l o v e r re p l a c e m e n t t e r m s ; p e r i o d s , e t c . De s k T o p / L a p To p Re p l a c e m e n t $8 6 , 6 0 0 20 1 6 - 1 7 C a p i t a l P r o j e c t s PU B L I C WO R K S Ex t e r n a l F u n d i n g $ 1 1 , 2 5 0 ( P C A P – P e n d i n g ) Ne t C o s t s : $ 1 1 , 2 5 0 Mu l t i - Y e a r : P h . 5 o f 5 . P r o c u r e m e n t : T e n d e r L V P ) De s c r i p t i o n (I n s p e c t i o n ) Pa r t o f I n f i l t r a t i o n a n d I n f l o w r e d u c t i o n p r o g r a m . Co l l e c t i o n S y s t e m c l e a n e d a n d t h e n v i d e o e d t h r o u g h CC T V . E n a b l e s i d e n t i f i c a t i o n o f d e f i c i e n c i e s a n d t h e de v e l o p m e n t o f “ m a s t e r p l a n ” f o r r e p a i r s . A r e a s t o be do n e , C h e s t e r ( W a t e r S t , P i g L o o p , N a u s s P t R o d , Mi l l e n n i u m , S h o r e h a m ) ; W e s t e r n S h o r e ( s i d e r o a d s , so u t h o f H w y 3 - b e t w e e n 6 4 4 7 a n d 6 5 5 1 ) ; M i l l C o v e - Ou t f a l l Ra t i o n a l e Im p r o v e s w a s t e w a t e r t r e a t m e n t ; r e d u c e s c o s t s o f tr a n s m i t t a n c e a n d t r e a t m e n t o f w a s t e w a t e r ; r e d u c e s ov e r f l o w s ; e n a b l e s m a s t e r p l a n t o b e d e v e l o p e d Co l l e c t i o n Sy s t e m ( s ) c l e a n i n g & V i d e o i n g $2 2 , 5 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 3 5 , 0 0 0 0 ( P C A P A p p l i c a t i o n P e n d i ng) Ne t C o s t s : $ 3 5 , 0 0 0 S t a r t : M a y 2 0 1 6 Pr o c u r e m e n t M e t h o d : S e w e r R e p a i r C o n t r a c t , ( L V P ) - Te n d e r De s c r i p t i o n (C o n s t r u c t i o n ) Ma n h o l e I n s p e c t i o n , R e p a i r , R a i s e d t o S u r f a c e : W e s t ern Sh o r e ( 2 3 ) , C h e s t e r ( 4 0 ) a n d M i l l C o v e ( 5 ) . C o n t r a cting out He a v y E q u i p m e n t a n d T r a f f i c C o n t r o l ; I n - h o u s e l a b o u r. Ra t i o n a l e Ad d r e s s e s I n f l o w a n d I n f i l t r a t i o n ; I m p r o v e s w a s t e w ater tr e a t m e n t e f f i c i e n c y ; r e d u c e s o v e r f l o w s ; r e d u c e s c o st of tr a n s m i t t a n c e a n d w a s t e w a t e r ; b e s t p r a c t i c e Ma n h o l e Re p a i r s & In f i l t r a t i o n Re d u c t i o n $7 0 , 0 0 0 (P h a s e 5 o f 5 ) Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 0 S t a r t : U n k n o w n Ne t C o s t s $ 2 5 , 0 0 0 ( F u n d e d f r o m B o r r o w i n g ) Mu l t i - Y e a r : O n g o i n g Pr o c u r e m e n t M e t h o d : A l t e r n a t i v e P r o c u r e m e n t De s c r i p t i o n (M a i n t e n a n c e ) Al l o w a n c e t o r e p l a c e a l i m i t e d a m o u n t o f p u m p s as s o c i a t e d w i t h c o l l e c t i o n a n d t r e a t m e n t Ra t i o n a l e En a b l e s p u r c h a s e o f p u m p s i n t h e e v e n t o f b r e a k d o w n (w h e r e c o s t o f r e p a i r i s t o o h i g h ) WW T - P u m p Re p l a c e m e n t s $2 5 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 0 S t a r t : J u n e 2 0 1 5 Ne t C o s t s $ 2 0 , 0 0 0 ( F u n d e d f r o m A r e a R a t e ) Pr o c u r e m e n t M e t h o d : T e n d e r ( L V P ) De s c r i p t i o n (C o n s t r u c t i o n ) In s t a l l a t i o n o f a l u m i n u m r a i l i n g s a r o u n d t w o ( 2 ) c l a rifiers and on e ( 1 ) a e r o b i c d i g e s t e r , a s w e l l a s m a k e r e p a i r s t o steel ga n g w a y s / b r i d g e s , p a i n t b u i l d i n g s a n d c o n c r e t e s t r u ctures Ra t i o n a l e Im p r o v e s i t e s a f e t y , r e s p o n d s t o s a f e t y i n s p e c t i o n d e ficiencies an d i m p r o v e s c o n d i t i o n o f p r o p e r t y a n d s t r u c t u r e s Ch e s t e r ( V ) - WW T P P r o p e r t y Im p r o v e m e n t s $2 0 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 0 S t a r t : J u n e 2 0 1 6 Ne t C o s t s $ 2 5 , 0 0 0 ( F u n d e d f r o m A r e a R a t e ) Mu l t i – P h a s e s : F u t u r e P h a s e s a n d C o s t s T B D Pr o c u r e m e n t M e t h o d : E n g i n e e r i n g S e r v i c e s C o n t r a c t De s c r i p t i o n (D e s i g n ) Co n t i n u e w i t h d e s i g n a s r e c o m m e n d e d i n 2 0 1 4 as s e s s m e n t : a r e q u i r e m e n t a n t i c i p a t e d w i t h t h e 2 0 1 6 op e r a t i n g a p p r o v a l ( S C A D A , h e a d w o r k s , a e r a t i o n , p H co n t r o l , d i s i n f e c t i o n , a n d s l u d g e h a n d l i n g ) Ra t i o n a l e To e n a b l e h a n d l i n g o f i n c r e a s e d f r e q u e n c y a n d s e v e r ity of s t o r m s ; i m p r o v e e f f i c i e n c y o f t r e a t m e n t p r o c e s s , op e r a t o r c o n t r o l s a n d s i t e s a f e t y Ch e s t e r W W T P Im p r o v e m e n t s $2 5 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 5 0 , 0 0 0 ( P C A P - r e c e i v e d ) S t a r t : J u n e 2016 Ne t C o s t s $ 0 Mu l t i - Y e a r P r o j e c t , F u t u r e P h a s e = $ 1 5 0 , 0 0 0 Op e r a t i n g B u d g e t I m p a c t : S a v i n g s i n d a t a c o l l e c t i o n / r e m o t e c o n t r o l Pr o c u r e m e n t M e t h o d : ( H V P ) - T e n d e r De s c r i p t i o n (As s e s s m e n t / D e s i g n / C o n s t r u c t i o n As s e s s m e n t o f c u r r e n t l i f t s t a t i o n l a y o u t s a n d p a n e ls ; c o m p l e t e d e s i g n fo r p u m p s , r a i l s , w i r i n g , f l o a t s , t r a n s d u c e r , c o v e r , a c c e s s , f l o w mo n i t o r i n g , v a l v e c h a m b e r a n d b l e e d e r v a l v e s ; o v e r f lo w pr o t e c t i o n / m e t e r i n g , b a c k u p p o w e r a n d S C A D A . Ra t i o n a l e In c r e a s e c a p a b i l i t y o f d e a l i n g w i t h i n c r e a s e d f r e q u en c y a n d s e v e r i t y o f st o r m s ; i m p r o v e e f f i c i e n c y o f t r a n s m i t t a n c e p r o c e s s es , o p e r a t o r co n t r o l s a n d s i t e s a f e t y Ne w R o s s S e w e r Pu m p S t a t i o n Im p r o v e m e n t s $5 0 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 9 7 0 K - T B D ; S t a r t : J u n e 2 0 16 Ne t C o s t s $ 4 8 5 , 0 0 0 ( F u n d e d f r o m B o r r o w i n g $ 3 3 5 K ; Re s e r v e s $ 1 5 0 K ) Ph . 2 o f 2 P h a s e s . Pr o c u r e m e n t M e t h o d : E n g i n e e r i n g S e r v i c e s C o n t r a c t ; Co n s t r u c t i o n ( H V P - T e n d e r ) De s c r i p t i o n (C o n s t r u c t i o n ) Ne w W W T P , i n c o r p o r a t i n g A d v a n t e x T r e a t m e n t s y s t e m , us i n g e x i s t i n g o u t f a l l , w i t h c a p a c i t y t o t r e a t e x i s t ing cu s t o m e r s , p l u s p r o p e r t i e s f r o n t i n g s y s t e m Ra t i o n a l e Ex i s t i n g s y s t e m i s 5 0 y e a r s o l d , i n p o o r c o n d i t i o n and at risk of fa i l u r e ; C o m p r e h e n s i v e r e v i e w i n 2 0 1 3 r e c o m m e n d e d re p l a c e m e n t Mi l l C o v e W W T P – R e p l a c e m e n t $1 , 4 5 5 , 0 0 0 ( P h . 2 of 2 ) Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 0 S t a r t : J u n e 2 0 1 6 Ne t C o s t s $ 2 0 , 0 0 0 ( F u n d e d f r o m S e w e r r e s e r v e ) Mu l t i Y e a r P r o j e c t : F u t u r e C o s t s T B D Im p a c t t o O p e r a t i n g B u d g e t : n / a Pr o c u r e m e n t M e t h o d : E n g i n e e r i n g S e r v i c e s C o n t r a c t De s c r i p t i o n : ( D e s i g n ) De s i g n a s e c o n d p a r a l l e l s y s t e m , o r e q u i v a l e n t , a l o ng w i t h d i s i n f e c t i o n up g r a d e s a n d o u t f a l l r e p a i r s . Ra t i o n a l e 20 1 4 A s s e s s m e n t c o n c l u d e d t h a t t h e e x i s t i n g s y s t e m is n o t b u i l t w i t h th e c a p a c i t y t o h a n d l e t h e e n t i r e d e v e l o p m e n t ; d e f i ci e n c i e s i m p a c t ab i l i t y o f W W T P t o m e e t i n g o p e r a t i o n a l a p p r o v a l . Ot t e r P o i n t WW T P & Co l l e c t i o n Sy s t e m Im p r o v e m e n t s $2 0 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 0 S t a r t : S e p t 2 0 1 6 Ne t C o s t s $ 3 0 , 0 0 0 ( F u n d e d f r o m s e w e r r e s e r v e a n d A / R ) Ph a s e 2 o f 2 Op e r a t i n g B u d g e t I m p a c t : E s t i m a t e d $ 2 , 0 0 0 i n A n n u a l Sa v i n g s Pr o c u r e m e n t M e t h o d : T e n d e r ( L V P ) , E n g i n e e r i n g C o n t r act De s c r i p t i o n (C o n s t r u c t i o n ) Ut i l i z i n g a s m u c h o f t h e o r i g i n a l c o m p o n e n t s a s p o s s ible- re l o c a t e l i f t s t a t i o n o u t o f t h e t r a v e l l e d w a y , a n d c onnect to ex i s t i n g s t a t i o n a s a o v e r f l o w s t o r a g e Ra t i o n a l e Li f t s t a t i o n i s c u r r e n t l y i n t h e t r a v e l l e d w a y a n d i s negatively im p a c t e d b y r o a d m a i n t e n a n c e a n d r u n o f f ; l o c a t i o n co m p l i c a t e s m a i n t e n a n c e d u e t o r e q u i r e d s a f e t y m e a s u res (t r a f f i c c o n t r o l ) ; OT T E R P O I N T Pu m p S t a t i o n $3 0 , 0 0 0 Ca t e g o r y 3 Ex t e r n a l F u n d i n g : $ 0 S t a r t D a t e : J u n e 2 0 1 6 Ne t C o s t s $ 1 4 1 , 0 0 0 ( O p e r a t i n g r e s e r v e $ 9 1 , 0 0 0 ) Pr o c u r e m e n t M e t h o d : T e n d e r ( L V P ) De s c r i p t i o n (C o n s t r u c t i o n ) Mi s c . i n t e r i o r / e x t e r i o r r e p a i r s ; c o m m i t t e e r o o m u p date; An n e x B l d g . R e n o v a t i o n Ra t i o n a l e Op t i o n t o a d d r e s s n e e d f o r a d d i t i o n a l o f f i c e / s t o r a g e sp a c e ; A b i l i t y t o a d d r e s s n e e d e d m a i n t e n a n c e / r e p a ir Mu n i c i p a l Bl d g . R e p a i r s $1 4 1 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 0 S t a r t : M a y 2 0 1 6 Ne t C o s t s $ 6 , 0 0 0 ( f u n d e d f r o m r e s e r v e ) Pr o c u r e m e n t M e t h o d ( L V P - Q u o t e s ) De s c r i p t i o n Re p l a c e m e n t o f C h a i r s i n C o u n c i l C h a m b e r s Ra t i o n a l e So m e C o u n c i l T a b l e C h a i r s h a v e b r o k e n ( h y d r a u l i c s / co n t r o l s ) ; R e p l a c e m e n t w i l l e n s u r e u n i f o r m i t y . E x i s ting Ch a i r s i n f a i r c o n d i t i o n w i l l b e m o v e d t o C o m m i t t e e Ro o m Co u n c i l Ch a m b e r s – Ch a i r s $6 , 0 0 0 Ex t e r n a l F u n d i n g $ 0 S t a r t : J u l y 2 0 1 6 Ne t C o s t s : $ 3 7 , 5 0 0 Pr o c u r e m e n t M e t h o d : ( H V P - T e n d e r ) De s c r i p t i o n Re p l a c e 2 0 0 8 C h e v r o l e t S i e r r a ( 4 x 4 ) w h i c h c u r r e n t l y h a s 2 6 0 , 0 0 0 km , w i t h a ¾ t o n 4 x 4 Ra t i o n a l e Tr u c k r e p l a c e m e n t d u e t o a g e / k m ; ¾ t o n i s b e t t e r s u ited to op e r a t i o n a l r e q u i r e m e n t s f o r p r o p e r t y m a i n t e n a n c e Tr u c k Re p l a c e m e n t $3 7 , 5 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g : S u r p l u s E q u i p . ( e s t i m a t e d a t $ 7 , 5 00 ) St a r t : J u n e 2 0 1 6 Ne t C o s t s : E s t i m a t e d a t $ 2 , 5 0 0 ( F u n d e d f r o m R e s e r v e; will offset wi t h p r o c e e d s f r o m s a l e o f s u r p l u s e q u i p m e n t ) Pr o c u r e m e n t M e t h o d : ( L V P - Q u o t a t i o n ) De s c r i p t i o n Pu r c h a s e a d u m p t r a i l e r t o a s s i s t w i t h p r o p e r t y a n d s e w e r ma i n t e n a n c e . Ra t i o n a l e Cu r r e n t l y , t h e E n g ’ r & P u b l i c W o r k s D e p t . h a s t w o ( 2) t r a i l e r s , o n e i s de d i c a t e d t o t h e t r e n c h b o x , a n d t h e o t h e r t r a i l e r is u s e d f o r t h e tr a n s p o r t o f p r o p e r t y m a i n t e n a n c e e q u i p m e n t . N e i t h e r trailer suits th e t a s k s o f g a r b a g e c o l l e c t i o n , p r o p e r t y a n d s e w e r m a i n t e n a n c e . Du m p T r a i l e r $1 0 , 0 0 0 Ca t e g o r y 2 Ex t e r n a l F u n d i n g : $ 0 S t a r t D a t e Ne t C o s t s $ 2 5 , 0 0 0 Pr o c u r e m e n t M e t h o d : H e a v y E q u i p m e n t C o n t r a c t De s c r i p t i o n Re m o v e t h e m u n i c i p a l p o r t i o n o f t h e c r o s s c u l v e r t a nd reconstruct th e r e t a i n i n g w a l l a n d i n s t a l l a s m a l l s p a n n i n g b r i dg e Ra t i o n a l e On e o f t h e d r a i n a g e c u l v e r t o u t l e t s i s b u r i e d w i t h i n t h e b e a c h a r e a , ca u s i n g w a t e r t o b a c k u p a t t h e c u l v e r t i n l e t . T h e pr o p e r t y f l o o d s re s u l t i n g i n d a m a g e t o a d j a c e n t p r o p e r t i e s Wi l d R o s e P a r k Dr a i n a g e $2 5 , 0 0 0 Ca t e g o r y 2 Ex t e r n a l F u n d i n g $ 0 S t a r t D a t e : J u n e 2 0 1 6 Ne t C o s t s $ 1 5 0 , 0 0 0 ( O p e r a t i n g R e s e r v e $ 1 0 0 , 0 0 0 ; A r e a Rate $1 0 , 0 0 0 ) Ye a r 2 o f 5 ; F u t u r e c o s t s T B D Pr o c u r e m e n t M e t h o d : E n g i n e e r i n g S e r v i c e s C o n t r a c t De s c r i p t i o n (D e s i g n / I n s t a l l a t i o n ) De s i g n o f r e c o m m e n d e d o p t i o n f r o m 2 0 1 5 e v a l u a t i o n ; Install a new fi r e p u m p Ra t i o n a l e Re q u i r e m e n t o f N S U A R B a s p a r t o f D e c o m m i s s i o n i n g o f Water Ut i l i t y , p r o v i d e d c a p i t a l c o s t s a r e n o t s i g n i f i c a n t . A s s e s s m e n t i s re q u i r e d t o d e t e r m i n e o p t i o n s a n d c o s t s . F u n d s w i l l a l l o w f o r d e s i g n if d e e m e d a p p r o p r i a t e ; D e p t . o f L a b o u r I n s p e c t i o n h as resulted in a di r e c t i v e t o r e p l a c e F i r e P u m p d u e t o c o n d i t i o n . Mi l l C o v e F i r e Pr o t e c t i o n Sy s t e m $1 5 0 , 0 0 0 Ca t e g o r y 1 Ex t e r n a l F u n d i n g $ 2 1 , 6 0 0 S t a r t S e p t 2 0 1 6 Ne t C o s t s $ 2 1 , 6 0 0 Pr o c u r e m e n t M e t h o d : T e n d e r ( L V P ) De s c r i p t i o n (C o n s t r u c t i o n ) Re p l a c e c u r r e n t r e t a i n i n g w a l l w h i c h i s i n p o o r c o n dition an d n e a r c o l l a p s e ; R e p l a c e w i t h s e a w a l l b l o c k s o r gr a n i t e b o u l d e r s , c o m p l e t e w i t h d r a i n a g e Ra t i o n a l e Wa l l w a s o r i g i n a l l y c o n s t r u c t e d i n t h e 1 9 8 0 ’ s a s p a rt of a be a u t i f i c a t i o n p r o g r a m . M O D C d o e s n o t o w n t h e w a l l , bu t w a s i n v o l v e d i n t h e i n s t a l l a t i o n Ch e s t e r B a s i n Re t a i n i n g W a l l $4 3 , 2 0 0 Ca t e g o r y 2 Ex t e r n a l F u n d i n g : $ 3 0 3 , 0 0 0 ( G a s T a x ) ; S t a r t : J u ne 2016 Ne t C o s t s $ 0 Ph a s e 1 o f 2 . F u t u r e P h a s e 2 e s t i m a t e d a t $ 3 0 0 , 0 0 0 Op e r a t i n g B u d g e t I m p a c t : E s t i m a t e d $ 5 , 0 0 0 s a v i n g s Pr o c u r e m e n t M e t h o d : T e n d e r ( H V P - T e n d e r ) De s c r i p t i o n (C o n s t r u c t i o n ) Co n s t r u c t i o n n e w s t o r m w a t e r s y s t e m , c u r b a n d re s u r f a c e ½ o f F o x w o o d D r i v e . Ra t i o n a l e Fo x w o o d D r i v e i s i n t h e w o r s t c o n d i t i o n o f a l l m u n i cipal ro a d s . Mi l l C o v e – F o x wo o d R o a d Re h a b i l i t a t i o n $3 0 3 , 0 0 0 Ca t e g o r y 2 Ex t e r n a l F u n d i n g $ 1 6 , 0 0 0 ( G a s T a x ) S t a r t M a y 2 0 1 6 Ne t C o s t s $ 0 Pr o c u r e m e n t M e t h o d : T e n d e r ( H V P ) , a l r e a d y T e n d e r e d De s c r i p t i o n (C o n s t r u c t i o n ) Th e r e w e r e a f e w i t e m s ( i . e . t o p l i f t o f a s p h a l t , C C T V of storm se w e r , c e n t e r l i n e p a i n t i n g e t c . ) t h a t w e r e n o t a b l e to be co m p l e t e d b e f o r e w i n t e r . Ra t i o n a l e Co m p l e t e t h e p r o j e c t w h i c h w a s s t a r t e d i n O c t o b e r 2 015. Ch e s t e r Si d e w a l k Co m p l e t i o n o f 20 1 5 / 1 6 w o r k $1 6 , 0 0 0 Ex t e r n a l F u n d i n g $ 0 S t a r t D a t e : M a r c h 2 0 1 6 (Pre-Budget Ap p r o v a l G r a n t e d ) Ne t C o s t s $ 6 5 , 1 2 3 ( $ 1 7 , 0 0 0 c a r r i e d o v e r f r o m 2 0 1 5 - 1 6) Pr o c u r e m e n t M e t h o d : L V P - Q u o t e s De s c r i p t i o n (C o n s t r u c t i o n ) Co m p l e t e r e p a i r ( t i m b e r r e m o v a l a n d r e p l a c e m e n t ) o f the south and west si d e s o f w h a r f ; C o n s t r u c t a r e s t r i c t e d t r a v e l l a n e do w n t h e c e n t r e o f t h e wh a r f Ra t i o n a l e Wo r k i s b a s e d u p o n t h e r e s u l t s o f a S t r u c t u r a l A s s e ss m e n t . R e p a i r s w i l l ex t e n d t h e w h a r f l i f e a n o t h e r 3 - 5 y e a r s . W h a r f i s u se d f o r F i s h i n g A c t i v i t y . Ch e s t e r B a s i n Wh a r f $6 5 , 1 2 5 Ca t e g o r y 1 Ex t e r n a l F u n d i n g : $ 0 S t a r t D a t e : J u n e 2 0 1 6 Ne t C o s t s $ 1 8 , 1 0 0 ( F u n d e d f r o m A r e a R a t e ) Im p a c t o n O p e r a t i n g B u d g e t : T B D - p o t e n t i a l Pr o c u r e m e n t M e t h o d : L V P - Q u o t e s De s c r i p t i o n Co n v e r t e x i s t i n g l i g h t i n g t o L E D w i t h i n P a r k ( A p p r o ximately 30 li g h t s ) Ra t i o n a l e Im p r o v e s e n e r g y e f f i c i e n c y a n d l i g h t i n g o f s i d e w a l k Wi l d R o s e P a r k LE D L i g h t i n g Co n v e r s i o n $1 8 , 1 0 0 Ca t e g o r y 2 -1- Formatted: Left, Tab stops: 0.21", Left AN INTER-MUNICIPAL EMERGENCY SERVICES AGREEMENT THIS AGREEMENT is made in five sevenix copies this 15th 215th day of ________ April, MayMarch2011 20165. AMONG: The MUNICIPALITY OF THE District of Lunenburg, a municipal body corporate pursuant to the Municipal Government Act; -and- The Municipality of the District of Chester, a municipal body corporate pursuant to the Municipal Government Act; - and - The TOWN OF Bridgewater, a municipal body corporate pursuant to the Municipal Government Act; -and- The TOWN OF Mahone Bay, a municipal body corporate pursuant to the Municipal Government Act. -and- The TOWN OF Lunenburg, a municipal body corporate pursuant to the Municipal Government Act. WHEREAS 4 of the 5 the parties hereto previously entered into an inter-municipal emergency services agreement, effective on August 1, 2005 AND WHEREAS 4 of the 5 the parties previously hereto now wish to enteredr into a new inter- municipal emergency services agreement to be effective April 1, 2011 AND WHEREAS the 4 previous parties wish to include the 5th party (Town of Lunenburg)all parties now wish to enter a new into a new inter-municipal emergency services agreement to be effective Marchy 215stth 20165. NOW THEREFORE witness in consider of the mutual promises and covenants contained herein The parties hereto agree as follows: General Formatted: Superscript Formatted: Superscript Formatted: Superscript -2- Formatted: Left, Tab stops: 0.21", Left 1. The Purpose of this inter-municipal services agreement, hereafter called (Agreement) is to provide for a coordinated response to an emergency occurring within Lunenburg County, including the Municipality of the District of Lunenburg, the Municipality of the District of Chester, the Town of Bridgewater, and the Town of Mahone Bay, and the Town of Lunenburg referred to in this Agreement as the (region). 2. This Agreement also provides for the parties to render mutual aid with respect to personnel and equipment during an emergency. 3. This Agreement is to provide for the joint provision of services and facilities by the municipal units in the region pursuant to Part III – 60 (1) of the Municipal Government Act and section 10 (2) (c) of the Emergency Management Act. 4. The planning for and coordination of emergency service delivery during a real or imminent emergency as defined by the Emergency Management Act, shall be provided by the Regional Emergency Measures Organization, referred to in this Agreement as the (REMO). Host Municipality 5. The Municipality of the District of Lunenburg is hereafter called the Host Municipality, and as such, will provide a communications room and the Regional Emergency Operations Centers (REOC). The District of Chester shall also provide the alternate an EOC site for the REMO. 6. The Host Municipality will be responsible for all administrative functions including financial, record keeping, minute taking and reporting on behalf of REMO during non- emergency situations. 7. The Host Municipality will include the Regional Emergency Management Coordinator, assets and activities on their Municipality’s liability insurance policy. Structure 8. The REMO shall consist of a Regional Emergency Management Advisory Committee, a Regional Emergency Management Planning Committee and the Regional Emergency Management Coordinator and Assistant Emergency Management Coordinators from each unit. Regional Advisory Committee 9. The Regional Emergency Management Advisory Committee shall be responsible for the direction and management of emergency preparedness activities within the region and to advise the appointing Councils pursuant to section 10 (1) (d) of the Emergency -3- Formatted: Left, Tab stops: 0.21", Left Managements Act. a. Each party to this agreement shall appoint to the Regional Emergency Management Advisory Committee two (2) members of its Council, one of whom shall be the Mayor or Warden. Each party shall further appoint an alternate to act in the place of a member if absent. b. Members of the Regional Emergency Management Advisory Committee are appointed for the same term of office as the Council that appoints them and hold office until their successors are named. (subject to a. above) c. In the event of a vacancy occurring, the Council that appointed the member shall appoint a replacement within six weeks after the vacancy occurs. d. The Regional Emergency Management Advisory Committee shall annually name one of its members to be chair and one to be vice-chair, to act in the absence of incapacity of the chair. e. The chair or other person presiding shall vote on every question before the Regional Emergency Management Advisory Committee. g. Quorum for the Regional Advisory Committee shall be 50% plus one. h. The Chief Administrative Officers/Managers and the Assistant Emergency Coordinators for each Municipal unit as well as the Regional Emergency Management Coordinator shall be non-voting members of the Regional Advisory Committee Regional Planning Committee 10. The Regional Emergency Management Planning Committee shall be responsible for recommending policy and procedures to the Regional Emergency Management Advisory Committee for maintaining a reasonable state of preparedness for emergencies and shall consist of representatives of emergency services and other agencies which may have direct operational responsibilities in an emergency. a. Each party to this agreement shall appoint the respective Assistant Emergency Management Coordinator, staff members, and where it is appropriate volunteer agency representatives, to the Regional Emergency Management Planning Committee. b. The Regional Emergency Management Coordinator (REMC) shall chair the Regional Emergency Management Planning Committee. Regional Emergency Management Coordinator -4- Formatted: Left, Tab stops: 0.21", Left 11. All parties agree that the Regional Emergency Management Coordinator shall be an employee of the Municipality of the District of Lunenburg and shall serve as the staff member of REMO. The Regional Emergency Management Coordinator (REMC) shall be appointed by the Advisory Committee to act as the REMC a. Should the position of the Regional Emergency Management Coordinator become vacant, it will be the responsibility of the CAO of the Municipality of the District of Lunenburg to fill the vacancy in accordance with the hiring policies of the Municipality of the District of Lunenburg. The selection committee shall consist of the CAO’s of the participating municipalities. Assistant Emergency Management Coordinators 12. The parties agree that each Municipality shall appoint a staff member as an Assistant Emergency Management Coordinator to act as a liaison with the REMC. Emergency Operations 13. The REMO shall be the organization directly responsible for the control and conduct of emergency response operations according to the plans and procedures adopted by the parties from time to time. When the capacity of REMO is exceeded, or is likely to be exceeded, REMO will activate support from other agencies in accordance with formal or informal arrangements. 14. The REMO is authorized to operate, maintain and manage physical facilities for emergency activities both at the scene of the emergency and at a centralized coordination facility. 15. The host Municipality is empowered to acquire or contract for the use of equipment, facilities and personnel necessary or advisable to carry out the responsibilities assigned to REMO by this Agreement. 16. The host Municipality may contract with any person or organization, including a municipal unit and a municipal unit which is party to this agreement, for the provision of any service of facility necessary or advisable to carry out the responsibilities assigned to the REMO by this Agreement. 17. Any capital asset created or acquired by the REMO shall be owned jointly by the parties in the proportion they contributed at the time of purchase except for assets contributed solely by a particular municipality and those assets shall remain the property of that municipality. 18. The REMO shall establish its own Concept of Operations to guide the Regional Emergency Operations Center. -5- Formatted: Left, Tab stops: 0.21", Left 19. The parties recognize that an emergency may require the sharing or redeployment of personnel and equipment in order to save lives or minimize damage to property or the environment, and undertake to provide personnel and equipment as deemed appropriate by the Regional Emergency Management Advisory Committee and recommended by the Regional Emergency Management Planning Committee. a. Any cost eligible for DFA funding and associated with the deployment of resources of a responding municipality during a present of imminent emergency will be borne by the requesting municipality. b. Other extraordinary costs incurred in the provision or assistance of a municipality shall be borne by the requesting Municipality. Extraordinary costs are defined as including, but not limited to, costs that are above and beyond the usual day to day expenses, including payment of overtime, payment of travel expenses (meals, accommodations and mileage), repairs to equipment damaged while rendering aid and any other items which would be mutually agreed to by the parties to this Agreement. 20. The parties shall share the cost of operations of the REMO based on an annual budget divided proportionally based upon current uniform assessment. a. The Advisory Committee shall recommend to the parties of this Agreement an Operating and Capital Budget by February 1 of the fiscal year prior to the fiscal year of the recommended budget. The approval of the Operating and Capital Budget will be subject to the approval of a minimum of two municipal units containing at least 51% of the uniform assessment. b. actual dollar contribution of the Municipalities shall be based on the annual budget of the REMO. c. The host municipality will invoice the other contributing Municipality(s) for their portion of the actual costs that are additional to their annual contribution. Billing after year end to be adjusted to reflect actuals. d. In the event the REMO requires additional money for capital or operating purposes, any such increase shall be approved by the parties in accordance with clause 20(a). 21. The fiscal year of the REMO shall be from April 1 to March 31 of the following year. 22. This Agreement is conditional on the parties passing a complementary by-law respecting the coordinated response to an emergency pursuant to the Emergency Management Act. Termination of Agreement 23. This Agreement has effect commencing April 1, 2011March 21y 25 20165, and replaces -6- Formatted: Left, Tab stops: 0.21", Left the former Agreement which was effected on April 1, 200115 24. This Agreement has effect from year to year until terminated by the agreement of all parties. 25. This Agreement continues in force until notice of termination is given by the Council of any party to the Councils of the other parties not less than one (1) year prior to the intended termination date, which shall be the 31st day of March in a year to be specified in the notice of termination. 26. Any party withdrawing from this Agreement remains responsible for its share of any liabilities of the REMO incurred up to the date of the withdrawal and any severance, penalty or other costs necessarily incurred by the REMO as a result of the withdrawal. 27. Upon dissolution of the REMO by unanimous consent of the parties, the assets of the REMO are vested in the parties and the parties are responsible for the liabilities of the REMO in proportion to the amounts contributed by the parties at that time. The Host Municipality shall reimburse the other units based on an appraised value of the assets multiplied by their percent contribution at the time of purchase. This excludes the assets of the alternative EOC which the Municipality of the District of Chester shall reimburse the other units based upon the appraisal of the assets multiplied by their percent contribution at the time of purchase. Indemnification 28. Each party shall indemnify its representatives from any liability that may arise as a result of that member acting as a member of the REMO. Dispute Resolution 29. If any disagreement arises among the parties as to the proper interpretation of this agreement that cannot be resolved, the parties shall submit the area of disagreement to an arbitrator as provided by the Arbitration Act. 30. The parties acknowledge and agree that all headings are inserted for convenience only and do not form part of the agreement. 31. This Agreement is governed by the laws of Nova Scotia. -7- Formatted: Left, Tab stops: 0.21", Left -8- Formatted: Left, Tab stops: 0.21", Left IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by the hands of their duly authorized officers and the affixing of their respective seals the day and year first above written (15) Dated this ____ day of __________, _________ A.D. Signed, sealed and delivered in the presence of; Per: _______________________ Municipality of the District of Lunenburg ____________________________ Per ________________________________ Witness Mayor Per: ________________________________ Deputy Mayor Per: _______________________ Municipality of the District of Chester ____________________________ Per ________________________________ Witness Warden Per: ________________________________ Deputy Warden Per: _______________________ The Town of Bridgewater ____________________________ Per ________________________________ Witness Mayor Per: ________________________________ Deputy Mayor Per: _______________________ The Town of Mahone Bay ____________________________ Per ________________________________ Witness Mayor Per: ________________________________ Deputy Mayor Per: _______________________ The Town of Lunenburg ____________________________ Per ________________________________ Witness Mayor Per: ________________________________ Deputy Mayor Formatted: Font: 9 pt Formatted: Font: 9 pt Formatted: Font: 9 pt Formatted: Font: 8 pt Formatted: Font: 10 pt Formatted: Font: 8 pt Formatted: Font: 10 pt Formatted: Font: 8 pt Formatted: Font: 10 pt Formatted: Font: 8 pt Formatted: Font: 10 pt Formatted: Font: 8 pt Formatted: Font: 10 pt Formatted: Font: 8 pt Formatted: Font: 9 pt Formatted: Font: 9 pt -9- Formatted: Left, Tab stops: 0.21", Left Formatted: Indent: Left: 0" January 1, 2016 - March 31, 2017 South Shore Regional Enterprise Network INAUGURAL PERIOD WORK PLAN PAGE 1 Work Plan - Inaugural Agreement During the Start-up Phase, the Board has completed a Board of Directors Policy Manual as well as an Asset Inventory. The Board has also participated in Investment Readiness training as well as Policy Governance. A recruitment committee was established that resulted in the hiring of a Chief Executive Officer on November 23, 2015. The first year of operations will be focused on developing the relationships, governance structures and policy practices require for the successful operations of a Regional Enterprise Network. This includes both internal planning and development activities as well as external initiatives. Many of the activities will be required to run concurrently while the strategy is under development, in order for the SSREN to become operational. It is during this period that the office will be established and resource planning will be completed. The key focus will be engaging partners and stakeholders in the development of a regional economic strategy that is reflective of provincial and regional economic development priorities. The strategy will consider assets, business community, sector strengths, and regional challenges and opportunities. The strategy should also align with provincial priorities in order to maximize the REN’s leverage of programs, policies and services. One of the unique aspects of the SSREN is also the inclusion of tourism as a sector in the mandate. The SSREN will work with industry partners to develop a regional strategic plan for the tourism sector. Collaboration and coordination will be critical to developing priorities that will lead to revenue growth in the tourism industry. The 15 - month inaugural period will be broken up into 5 quarters that will focus on the following priorities: Deliverable Schedule Establishing operations and the SSREN office January – March, 2016 Regional Economic Strategy Planning and Development April - June, 2016 Regional Strategy Action and Communications Plan July – September, 2016 Tourism Sector Strategic Plan Development October – December, 2016 Business Retention & Expansion Program January – March, 2017 During this period, the SSREN will continue to fulfill their day to day mandate according to their Inter-Municipal Agreement PAGE 2 The core activities of the South Shore REN are: 1. Develop, implement, and monitor a regional economic development strategy that is reflective of current provincial and regional (participating municipal and First Nation band councils) economic development priorities. The strategy should consider assets, business community, sector strengths, and regional challenges and opportunities. The strategy should also align with provincial priorities in order to maximize the REN’s leverage of programs, policies and services. 2. Cultivate close working relationships with the business community and work with key partners to support the development and attraction of new businesses, and retain and expand existing businesses. RENs will support local businesses in navigating, and making referrals to, programs and services. 3. Inform partners and stakeholders about local business-climate conditions as well as regional challenges and opportunities. RENs will work with partners and stakeholders to provide investment-readiness and labour market information. 4. To deliver strategic tourism sector support, including a three-year plan developed in conjunction with partners and stakeholders, which will facilitate collaboration and coordination to focus on tourism revenue growth along the south shore. Deliverables January 1, 2016 - March 31, 2016 • Functional SSREN office • Regional Economic Development Strategy Framework • Stakeholder Engagement Plan • Financial Operations Policy • Staff Travel Policy • Governance Model Regional Economic Development Strategy • Revised and updated economic data set • Regional Economic Development Strategy Steering Committee • Regional Economic Development Strategy Working Groups PAGE 3 • Accounts Payable Process Map • Signed Inaugural Agreement • Work Plan April 2016 – March 2017 • Amended Inter-Municipal Agreement April 1, 2016 – June 30, 2016 • Regional Economic Strategy business consultation sessions • Tourism Steering Committee • SSREN Staffing plan • Tourism Strategic Plan Framework • Tourism strategy data gathering and assessment • Website re-development and design • Business Programs and Services Inventory • Draft Regional Economic Development Strategy • First Annual General Meeting • Business Workshop • Visitor Information Center Proposal July 1, 2016 – September 30, 2016 • Regional Economic Strategy Action Plan • Evaluation Framework for Strategy • Communication Plan SSREN • SSREN Strategic Marketing Planning • SWOT South Shore Tourism Industry • Why Here? Re-design • Tourism Stakeholder Engagement Session • Tourism industry baseline data assessment • SSREN Office Operations Manual October 1, 2016 – December 31, 2016 • Business data feasibility study • Tourism Sector Plan • Tourism Sector Plan Communications • Sector Committees • Why Here? Release • Tourism Productivity Research PAGE 4 • Business Retention and Expansion (BRE) Training • BRE Framework Agreement • BRE Steering Committee • South Shore Labour Market Partnership Pilot Event • Customer Relationship Management system development January 1, 2017 – March 31, 2017 • Business Retention & Expansion Pilot Project • Business Retention & Expansion Pilot Evaluation • Business Retention & Expansion Program kick-off • SSREN year - end evaluation and reporting • Audit and Annual Financial Statements • Regional Economic Strategy progress report and update • Tourism Sector Plan interim report • Review of Administrative Process Budget Allocation in support of Work Plan Human Resources Approximately 46% of the inaugural budget is allocated to human resources, which includes wages, salaries, mandatory employment-related costs (MERC) and benefits. The SSREN office currently includes one staff and a part-time administrative assistant, but will increase to three by the end of the fiscal year t0 include a Chief Executive Office, Business Strategist, Administrative Assistant. Services The budget includes an allocation for services related to operating the REN at roughly 15% of the total budget. This includes consultants and services related to research, website services, data as well as audit, insurance banking, tech support and administrative services. This also includes marketing, advertising, communication and promotion services. Operations For the inaugural budget 13% of the funding will be directed to rent, utilities, office equipment, supplies/ support as well as training, travel and meeting/events PAGE 5 expenses. The is a contingency allocation for technology and office equipment in case of replacement. Board Costs & Expenses The Board of Directors costs and expenses will be limited to 4% of the budget. Projects This budget allocation will support the action plan that will be developed as part of the Regional Economic Development Strategy. Approximately 10% of the budget will be directed to Regional Economic Development Strategy implementation. Tourism As the SSREN is developing a Strategic Tourism Plan along with the South Shore Tourism Team, 4% of the budget has been set aside to support the partnership development and coordination of this plan. Other The remaining 8% of the inaugural budget will be directed to developing and implementing a customer relationship management system (CRM), business data gathering/analysis, survey, business retention and expansion program. The SSREN anticipates completion of a regional strategy document in June. The Strategy will proceed to the SSREN Board for review and approval. The final document will be presented to the Liaison and Oversight Committee and Implementation will begin immediately after approval. Budget Item Details Allocation (percentage) Human Resources wages, salaries, MERC and benefits 46% Services research, website,data,audit, insurance banking, tech support,marketing, advertising, communication and promotion services 15% Operation rent, utilities, office equipment, supplies/ support as well as training, travel and meeting/events expenses 13% Board meeting, training, events 4% Projects Regional Economic Development Strategy 10% Tourism Strategic Tourism Plan 4% Other BRE/CRM, business data, engagement 8% 100% PAGE 6 The governance model developed for the regional strategy will be evaluated for adjustments to support successful implementation of the plan. The planning and governance framework for the tourism strategy will begin in May. The assessment and analysis of research data will be ongoing as part of the overall regional strategy. The South Shore Regional Economic Development Strategy will be a living document and developed with a flexible approach to respond to issues that may arise. It can be adjusted and amended as conditions require. As a result of the completion of the Regional Economic Development Strategy and the Tourism Sector Plan, this document (Work Plan) will be updated to accommodate the deliverables. A communication plan will be developed to support the release of the Strategy as well as the Tourism Sector Plan. There will be additional committees and working groups developed to support the priorities of the Regional Economic Development Strategy as well as other deliverables including the Business Retention and Expansion Program. Information and relationship tracking will be supported by a CRM (customer relationship management) system that also supports the export of data to Executive Pulse. The SSREN will manage the CRM. There is considerable financial and human resources within the municipal units currently dedicated to individual development plans. The success of the South Shore Regional Enterprise Network will depend on the commitment by the nine municipal units to work collaboratively on priorities for the overall benefit of the south those region, versus the individual benefit of one particular region. This will require the alignment of both human and financial resources, in a strategic manner, to support the implementation the SSREN Regional Economic Development Strategy Submitted by CL Reinhardt, MPA, CPA, CMA CEO, South Shore Regional Enterprise Network SO U T H S H O R E R E G I O N A L E N T E R P R I S E N E W T O R K WO R K P L A N – I N A U G U R A L A G R E E M E N T IN A U G U R A L P E R I O D W I L L B E B R O K E N U P I N T O 5 Q U A R T E R S THAT WI L L F O C U S O N T H E F O L L O W I N G P R I O R I T I E S De l i v e r a b l e T i m e f r a m e Es t a b l i s h i n g o p e r a t i o n s a n d t h e S S R E N o f f i c e Ja n u a r y – M a r c h , 2 0 1 6 Re g i o n a l E c o n o m i c S t r a t e g y P l a n n i n g a n d D e v e l o p m e n t Ap r i l - J u n e , 2 0 1 6 Re g i o n a l S t r a t e g y A c t i o n a n d C o m m u n i c a t i o n s P l a n Ju l y – S e p t e m b e r , 2 0 1 6 To u r i s m S e c t o r S t r a t e g i c P l a n D e v e l o p m e n t Oc t o b e r – D e c e m b e r , 2 0 1 6 Bu s i n e s s R e t e n t i o n & E x p a n s i o n P r o g r a m Ja n u a r y – M a r c h , 2 0 1 7 DE L I V E R A B L E S A C H I E V E D T O M A R C H 2 0 1 6 Fu n c t i o n a l S S R E N o f f i c e Re g i o n a l E c o n o m i c D e v e l o p m e n t S t r a t e g y Fr a m e w o r k St a k e h o l d e r E n g a g e m e n t P l a n Fi n a n c i a l O p e r a t i o n s P o l i c y St a f f T r a v e l P o l i c y Go v e r n a n c e M o d e l R e g i o n a l E c o n o m i c De v e l o p m e n t S t r a t e g y Re v i s e d a n d u p d a t e d e c o n o m i c d a t a s e t Re g i o n a l E c o n o m i c D e v e l o p m e n t S t r a t e g y St e e r i n g C o m m i t t e e Re g i o n a l E c o n o m i c D e v e l o p m e n t S t r a t e g y Wo r k i n g G r o u p s Ac c o u n t s P a y a b l e P r o c e s s M a p Si g n e d I n a u g u r a l A g r e e m e n t Wo r k P l a n A p r i l 2 0 1 6 – M a r c h 2 0 1 7 Am e n d e d I n t e r - M u n i c i p a l A g r e e m e n t AP R I L – J U N E , 2 0 1 6 D E L I V E R A B L E S Re g i o n a l E c o n o m i c S t r a t e g y b u s i n e s s c o n s u l t a t i o n se s s i o n s To u r i s m S t e e r i n g C o m m i t t e e SS R E N S t a f f i n g p l a n To u r i s m S t r a t e g i c P l a n F r a m e w o r k To u r i s m s t r a t e g y d a t a g a t h e r i n g a n d a s s e s s m e n t We b s i t e r e - d e v e l o p m e n t a n d d e s i g n Bu s i n e s s P r o g r a m s a n d S e r v i c e s I n v e n t o r y Dr a f t R e g i o n a l E c o n o m i c D e v e l o p m e n t St r a t e g y Fi r s t A n n u a l G e n e r a l M e e t i n g Bu s i n e s s W o r k s h o p Vi s i t o r I n f o r m a t i o n C e n t e r P r o p o s a l JU L Y – S E P T E M B E R , 2 0 1 6 D E L I V E R A B L E S Re g i o n a l E c o n o m i c S t r a t e g y A c t i o n P l a n Ev a l u a t i o n F r a m e w o r k f o r S t r a t e g y Co m m u n i c a t i o n P l a n S S R E N SS R E N S t r a t e g i c M a r k e t i n g P l a n n i n g SW O T S o u t h S h o r e T o u r i s m I n d u s t r y Wh y H e r e ? Re - d e s i g n To u r i s m S t a k e h o l d e r E n g a g e m e n t Se s s i o n To u r i s m i n d u s t r y b a s e l i n e d a t a as s e s s m e n t SS R E N O f f i c e O p e r a t i o n s M a n u a l OC T O B E R - D E C E M B E R , 2 0 1 6 D E L I V E R A B L E S Bu s i n e s s d a t a f e a s i b i l i t y s t u d y To u r i s m S e c t o r P l a n To u r i s m S e c t o r P l a n C o m m u n i c a t i o n s Se c t o r C o m m i t t e e s Wh y H e r e ? Re l e a s e To u r i s m P r o d u c t i v i t y R e s e a r c h Bu s i n e s s R e t e n t i o n a n d E x p a n s i o n ( B R E ) Tr a i n i n g BR E F r a m e w o r k A g r e e m e n t BR E S t e e r i n g C o m m i t t e e So u t h S h o r e L a b o u r M a r k e t P a r t n e r s h i p P i l o t Ev e n t Cu s t o m e r R e l a t i o n s h i p M a n a g e m e n t s y s t e m de v e l o p m e n t JA N U A R Y – M A R C H , 2 0 1 7 D E L I V E R A B L E S Bu s i n e s s R e t e n t i o n & E x p a n s i o n P i l o t Pr o j e c t Bu s i n e s s R e t e n t i o n & E x p a n s i o n P i l o t Ev a l u a t i o n Bu s i n e s s R e t e n t i o n & E x p a n s i o n P r o g r a m ki c k - o f f SS R E N y e a r - e n d e v a l u a t i o n a n d re p o r t i n g Au d i t a n d A n n u a l F i n a n c i a l S t a t e m e n t s Re g i o n a l E c o n o m i c S t r a t e g y p r o g r e s s re p o r t a n d u p d a t e To u r i s m S e c t o r P l a n I n t e r i m R e p o r t Re v i e w o f A d m i n i s t r a t i v e P r o c e s s BU D G E T A L L O C A T I O N S F O R W O R K P L A N Bu d g e t I t e m D e t a i l s Al l o c a t i o n ( p e r c e n t a g e ) Hu m a n R e s o u r c e s w a g e s , s a l a r i e s , M E R C a n d b e n e f i t s 46% Se r v i c e s r e s e a r c h , w e b s i t e , d a t a , a u d i t , i n s u r a n c e b an k i n g , t e c h su p p o r t , m a r k e t i n g , a d v e r t i s i n g , c o m m u n i c a t i o n a n d pr o m o t i o n s e r v i c e s 15% Op e r a t i o n s r e n t , u t i l i t i e s , o f f i c e e q u i p m e n t , s u p p l i es / s u p p o r t a s w e l l as t r a i n i n g , t r a v e l a n d m e e t i n g / e v e n t s e x p e n s e s 13% Bo a r d me e t i n g , t r a i n i n g , e v e n t s 4% Pr o j e c t s Re g i o n a l E c o n o m i c D e v e l o p m e n t S t r a t e g y 10% To u r i s m St r a t e g i c T o u r i s m P l a n 4% Ot h e r BR E / C R M , b u s i n e s s d a t a , e n g a g e m e n t 8%100% SO U T H S H O R E R E G I O N A L E N T E R P R I S E N E W T O R K WO R K P L A N – I N A U G U R A L A G R E E M E N T So u t h S h o r e R e g i o n a l E n t e r p r i s e N e t w o r k In a u g u r a l B u d g e t - Ap p r o v e d M a r c h 2 2 , 2 0 1 6 S S R E N B o a r d o f D i r e c t o r s Ca t e g o r y / i t e m A n n u a l Ja n u a r y 1 - M a r c h 3 1 , 2 0 1 6 A p r i l 1 - M a r c h 3 1 , 2 0 1 7 15 m o n t h 3 m o n t h 1 2 m o n t h C o m m e n t s Hu m a n R e s o u r c e s Hu m a n R e s o u r c e s Sa l a r i e s / w a g e s $ 1 8 4 , 9 4 3 $ 2 3 , 7 5 1 $ 1 6 1 , 1 9 2 I n c l u d e s C E O & a d m i n s u p p o r t Be n e f i t s & M E R C $ 3 0 , 3 3 9 $3 , 8 4 8 $2 6 , 4 9 1 Gr o u p b e n e f i t s , C P P , E I , To t a l H u m a n R e s o u r c e s $2 1 5 , 2 8 2 $2 7 , 5 9 9 $ 1 8 7 , 6 8 3 Se r v i c e s Se r v i c e s Co n s u l t a n t s $ 1 7 , 0 0 0 $ 1 3 , 0 0 0 $ 4 , 0 0 0 In c l u d e s t e r m r e s e a r c h o f f i c e r , w e b s i t e s e r v i c e s , d a t a Fi n a n c e & A d m i n i s t r a t i o n $ 2 1 , 1 5 0 $ 7 , 9 1 0 $ 1 3 , 2 4 0 In c l u d e s a u d i t , i n s u r a n c e , b a n k i n g , a d m i n s e r v i c e s Te l e c o m & I T $ 4 , 8 0 0 $ 7 8 0 $ 4 , 0 2 0 P h o n e s , t e c h s u p p o r t Pr o m o t i o n & c o m m u n c a t i o n $ 2 5 , 0 0 0 $6 , 0 0 0 $1 9 , 0 0 0 Ma r k e t i n g , a d v e r t i s i n g , b r a n d i n g , p o r t a l To t a l S e r v i c e s $6 7 , 9 5 0 $2 7 , 6 9 0 $ 4 0 , 2 6 0 Op e r a t i o n s Op e r a t i o n s Re n t & U t i l i t i e s $ 1 7 , 2 8 3 $ 3 , 2 6 1 $ 1 4 , 0 2 2 Re n t f o r 2 o f f i c e s , 3 7 3 K i n g Of f i c e e q u i p m e n t , s u p p l i e s & s u p p o r t $ 1 1 , 6 6 3 $ 7 , 9 4 6 $ 3 , 7 1 7 Of f i c e s u p p l i e s , p r i n t i n g , m a t e r i a l s Tr a i n i n g a n d m e e t i n g e x p e n s e s $ 1 0 , 4 6 9 $ 2 , 2 4 4 $ 8 , 2 2 5 St a f f t r a i n i n g , m e e t i n g s , e v e n t s , b u s i n e s s w o r k s h o p s c o s t s Tr a v e l $1 7 , 0 0 0 $ 2 , 6 0 0 $ 1 4 , 4 0 0 Tr a v e l f o r 3 s t a f f Mi s c $6 , 0 0 0 $0 $6 , 0 0 0 Te c h c o n t i g e n c y To t a l o p e r a t i o n s $6 2 , 4 1 5 $1 6 , 0 5 1 $ 4 6 , 3 6 4 Ot h e r Bo a r d C o s t s & E x p e n s e s $ 1 8 , 7 5 0 $ 3 , 7 5 0 $ 1 5 , 0 0 0 Bo a r d m e e t i n g s , e v e n t s , A G M , t r a i n i n g Pr o j e c t s $4 1 , 9 0 0 $ 7 , 5 0 0 $ 3 4 , 4 0 0 Ec o n o m i c S t r a t e g y d e v e l o p m e n t / i m p l e m e n t a t i o n To u r i s m $1 8 , 7 5 0 $ 3 , 7 5 0 $ 1 5 , 0 0 0 To u r i s m S e c t o r P l a n a n d r e l a t e d i n i t i a t i v e s Ot h e r $3 9 , 9 5 3 $ 0 $ 3 9 , 9 5 3 CR M , b u s i n e s s d a t a g a t h e r i n g , s u r v e y , B R E r e q u i r e m e n t s To t a l O t h e r $1 1 9 , 3 5 3 $1 5 , 0 0 0 $ 1 0 4 , 3 5 3 TO T A L $ 4 6 5 , 0 0 0 $3 7 8 , 6 6 0 Mu n i c i p a l P a r t n e r Ja n - M a r c h / 1 6 A p r - M a r c h / 1 7 C o n t r i b u t i o n R a t i o To w n o f B r i d g e w a t e r $ 5 , 8 2 9 . 5 0 $ 2 3 , 3 1 8 . 0 0 0. 1 2 5 To w n o f L u n e n b u r g $ 1 , 8 6 2 . 7 5 $ 7 , 4 5 1 . 0 0 0. 0 4 0 To w n o f M a h o n e B a y $ 9 0 5 . 0 0 $ 3 , 6 2 0 . 0 0 0. 0 1 9 To w n o f L o c k p o r t $ 2 1 7 . 2 5 $ 8 6 9 . 0 0 0. 0 0 5 To w n o f S h e l b u r n e $ 6 4 7 . 5 0 $ 2 , 5 9 0 . 0 0 0. 0 1 4 Di s t r i c t o f L u n e n e b u r g $ 1 5 , 0 0 0 . 0 0 $ 6 0 , 0 0 0 . 0 0 0. 3 2 3 Di s t r i c t o f C h e s t e r $ 1 1 , 4 4 8 . 5 0 $ 4 5 , 7 9 4 . 0 0 0. 2 4 6 Mu n i c i p a l i t y o f S h e l b u r n e $2 , 7 9 1 . 2 5 $ 1 1 , 1 6 5 . 0 0 0. 0 6 0 Re g i o n o f Q u e e n s $ 7 , 7 9 8 . 2 5 $3 1 , 1 9 3 . 0 0 0. 1 6 8 $4 6 , 5 0 0 . 0 0 $ 1 8 6 , 0 0 0 . 0 0 1. 0 0 0 Pa y m e n t SS R E N T o t a l B u d g e t 9 M u n i c i p a l U n i t s D M A S c h e d u l e D a t e C o n d i t i o n s Pa y m e n t # 1 $ 2 0 9 , 2 5 0 . 0 0 $ 1 0 4 , 6 2 5 . 0 0 $ 1 0 4 , 6 2 5 . 0 0 4 5 % i m m e d i a t e l y u p o n s i g n i n g o f A g r e e m e n t Pa y m e n t # 2 $ 2 0 9 , 2 5 0 . 0 0 $ 1 0 4 , 6 2 5 . 0 0 $ 1 0 4 , 6 2 5 . 0 0 4 5 % 1 - A u g - 1 6 B u s i n e s s P l a n & S t r a t e g y Pa y m e n t # 3 $ 4 6 , 5 0 0 . 0 0 $2 3 , 2 5 0 . 0 0 $2 3 , 2 5 0 . 0 0 10 % 31 - M a r - 1 7 a l l c o n d i t i o n s m e t $4 6 5 , 0 0 0 . 0 0 $ 2 3 2 , 5 0 0 . 0 0 $ 2 3 2 , 5 0 0 . 0 0 1 0 0 % In a u g u r a l A g r e e m e n t J a n . 1 , 2 0 1 6 - M a r c h 3 1 , 2 0 1 7 F i n a n c i a l O u t l o o k In a u g u r a l A g r e e m e n t P a y m e n t S c h e d u l e MUNICIPALITY OF THEDISTRICT OF CHESTER REQUEST FOR DIRECTIONREPORT TO:Warden Webber and Municipal Council MembersSUBMITTED BY:Matthew Davidson, P.Eng.Director of Engineering & Public WorksDATE:April 21, 2016SUBJECT:Proposed Renovation to Municipal Office &Annex Building(Lower Level)ORIGIN:Committee of Whole______________________________________________________________________________________________________________________ CURRENT SITUATION:At the February 18th, 2016 Committee of Whole Meeting, the CAO presented a Space Options Report.Council expressed some concern regarding the accurateness of the estimated budget to renovate thelowerlevelof the Annex building,which formed that first phase of a multi-phased plan to renovate theexistingmunicipalbuildings. Council directed staff to obtain contractor estimates for the renovationsproposedby staff, deferring any decision until more information is provided. RECOMMENDATION:To proceed with renovations to the lower level of the Annex this fiscal year,as budgeted and continueplanningto maximize space within the existing Main Office and Annex Buildings. BACKGROUND:In a report dated February 4th,2016,Staff provided Council with a capital budget estimate of $80,000 (net HST)to renovate 800 sq.ft.,including furnishings,moveable partitions, and filing cabinets forimprovedfilestorage.Furthermore, within contained in the proposed FY 2016-07 Capital Budget,there is a $20,000 allowance for repairs to the Main Office Building, providing a total capital investmentof$100,000 (net HST).A contractor was randomly selected locally by staff to provide an estimate and guidance for renovating800 sq.ft of the lower level of the Annex building to make the space more functional for staff upon thefood banks departure were considered. DISCUSSION:A meeting with the contractor took place on March 4th, 2016,followed by a walk-through of the lowerlevel of the Annex.Staff provided their overall expectations of an 800 sq. ft. renovation of the areascurrentlyfunctioningas the staff exercise room and Food Bank.At the meeting, Staff raised some concerns with regards to renovating the older building,public access,water leaks,building heating and load bearing walls. The Contractor stated that while it is common forthere to be underlying issues when renovating any older structure, the Annex seemed to be in goodcondition and well maintained. The Contractor also gave advice on dealing wit h leaks, and improvingheatingand space functionality. As for the load bearing walls, while not immediately apparent,it wouldbe easier to identify after demolition and regardless we could easily work around any load bearing wallswithout compromising the overall plan or budget. On March 18, 2016, the Contractor provided detailed costing for renovating the selected areas of theAnnex. A meeting was held on March 22, 2016 to review the estimate with the Contractor.TheContractor’s estimated budget seemed to cover all the proposed work and provided a smallcontingency.However,the budget also included an increase in project scope, which was thereplacement of the primary heating source. The work involved would the removal of the large/olderinterior oil tank located in the basement of the Annex, followed with the installation of a propane tankon the exterior of the building and a propane fired boiler.Completing this work now will prevent anyfuture issues with leaking/replacing of an oil tank,as presently the interior condition of tank isunknown and no spill apron exists should a leak occur. In addition the space it occupies in side can beutilizedtoimprovestorage. A propane boiler and heat pump system to service the basement willprovide both heat and air conditioning for the warmer months.Furthermore, the foundation requireswork to prevent leaks and requires a barrier free entrance to the ground floor for customers to accessthe office. Allowances have also been made for electrical, lighting,and flooring.Taking into account thestaff proposed renovations and the contractor’s recommendations,which are practical and make senselong term,the total estimated budget was revised for a total of $116,317.26 (net HST).On April 7th, 2016,Staff then again fully reviewed the breakdown of costing,adding and or subtractingitemsthat may or may not be required at this time.The additions relate to exterior window and finishrepairs, asbestos abatement,communications, flooring, and reductions to general requirements andstaff completing interior finishes.Furthermore, staff are suggesting to defer any additional capitalrepairs to the Main Office Building to reduce the overall capital investment required and provide staffadditional time to focus its efforts on the Annex renovations.In summary staff have the budget reducedto $106,689.70 (net HST). However, a mark-up of 15% and a contingency at 10% will bring the finalproposed budget to $140,747.04 (net HST).Depending on the schedule for the proposed work,MODC staff will endeavor to be available to closelysupervise and assist with the work in an effort to further reduce costs.There is a possibility foradditionalcost savings if able to furnish from the provincial warehouse.Furthermore, should Councilnot wish to proceed with the recommended heating system changes further savings would be in therange of $12,000 net HST.However, interior storage space and space functionality would be lost andshould the oil tank leak and/or require replacement in the future the costs are anticipated to be muchhigher. IMPLICATIONS: 1 Policy:P-04 Procurement Policy 2 Financial/Budgetary:It is anticipated that $140,750.00 net HST will be required to renovate the lower level of the Annexbuilding. 3 Environmental:N/A 4 Strategic Plan:1.Ensure sufficient infrastructure is available to best serve our residents and businesses 5 Work Program Implications: ATTACHMENTS:Table 1. Renovation of Municipal Office & Annex Building, Lower Level Budget OPTIONS:1.To proceed with the renovations of the Annex (lower level) this fiscal year 2016/17, as outlinedin this report. 2.Defer any decision on the matter and direct staff to bring back further information as identifiedby Council. Prepared BY Christa Rafuse, P.Eng.Date April 15, 2016ReviewedBYMatthew Davidson, P.Eng.Date April 21, 2016Authorized BY Tammy Wilson, CAO Date Table 1. Renovation of Municipal Office & Annex Building, Lower Level Budget Dated: April 7, 2016 Item Task Cost (Pre HST)Cost (Net HST)Comments 1 R&M Allowance of Municipl Office 19,177.99$20,000.00$ 2 Furnishings for Annex lower level 19,177.99$20,000.00$ 3 Renovation of Annex lower level 57,533.98$60,000.00$ Total 95,889.97$100,000.00$ Item Task Cost (Pre HST)Cost (Net HST)Comments 1 R&M Allowance for Municipl Office 19,177.99$20,000.00$ 2 Furnishings for Annex lower level 19,177.99$20,000.00$ 3 General Requirements 4,750.00$4,953.59$ 4 Site Work 12,280.00$12,806.34$ Recommend removal of oil tank and install of propane tank ($ 2,380) 5 Foundation 1,635.00$1,705.08$ 6 Interior Framing 1,237.30$1,290.33$ 7 Exterior Finishes 3,968.27$4,138.36$ 8 Insulation & Vapour Barrier 3,330.00$3,472.73$ 9 Interior Finishes 9,760.03$10,178.36$ 10 Labour Framing 1,400.00$1,460.01$ 11 Exterior Windows Repair 1,000.00$1,042.86$ 12 Commercial Entrance 6 ft 3,200.00$3,337.16$ 13 Auto Opener 2,000.00$2,085.72$ 14 Plumbing 6,820.00$7,112.32$Recommend insall of propane boiler ($6,820) 15 Heating/Cooling 7,200.00$7,508.61$New heat pump to service basement only 16 Electrical 3,700.00$3,858.59$Allowance - currently do not see any issues 17 Lighting 1,200.00$1,251.43$Allowance - reuse what we can 18 Heating System/Air Exchange 2,100.00$2,190.01$ 19 Security/Communications Rough in 1,200.00$1,251.43$ 20 Flooring 6,400.00$6,674.32$ Total 111,536.59$116,317.26$ Item Task Cost (Pre HST)Cost (Net HST)Comments 1 R&M Allowance for Municipl Office (19,177.99)$(20,000.00)$Defer all maintanence until next year 3 General Requirements (1,750.00)$(1,825.01)$No disposal fees or additional insurance 7 Exterior Finishes 6,000.00$6,257.17$ No repairs to existing entrances, demo shed and install false roof 9 Interior Finishes (3,704.00)$(3,862.76)$ Staff complete painting, additional steel door for furance room 11 Exterior Window Repair 3,000.00$3,128.59$ Recommend vinyl inserts installed by staff rather than fixing, no parts 20 Subfloor & Flooring selection 3,200.00$3,337.16$ Allowance for better subfloor and flooring due to floor condition/issues 21 Asbetos Abatement 1,200.00$1,251.43$Contractor estimate - floor only 22 Telephone/Internet Set up 2,000.00$2,085.72$IS Dept Estimate Total (9,231.99)$(9,627.70)$ Item Description Cost (Pre HST)Cost (Net HST)Comments 1 March 18th Estimate 111,536.59$116,317.26$ 2 Sum of Additions & Subtractions (9,231.99)$(9,627.70)$ 3 Subtotal 102,304.59$106,689.57$ 4 Mark-up (15%)15,345.69$16,003.43$ 5 Subtotal 117,650.28$122,693.00$ 6 Contigency (10%)11,765.03$12,269.30$ 7 Subtotal 129,415.31$134,962.30$ 8 HST (15%)19,412.30$20,244.35$ 9 Total (HST)148,827.61$155,206.65$ 10 Total (Net HST)134,962.30$140,747.04$ Summary of Revised Staff Est. Capital Budget for Renovation of 800 sq. ft on April 7, 2016 Staff Est. Capital Budget for Renovation of 800 sq. ft on January 31, 2016 Staff Est. Budget Additions/Subtractions of 800 sq. ft on April 7, 2016 Contractor Est. Capital Budget for Renovation of 800 sq. ft on March 18, 2016 MUNICIPALITY OF THE DISTRICT OF CHESTER REQUEST FOR DECISION REPORT TO Tammy Wilson, CAO SUBMITTED BY Garth Sturtevant, Building & Development Assistant DATE April 14th, 2016 SUBJECT New Road Name off Deer Lane, Deep Cove ORIGIN ______________________________________________________________________________________________________________________ CURRENT SITUATION: A recent building permit has been issued which will result in 3 addressable properties off a shared driveway/right-of-way Deer Lane, Deep Cove. The land owners have agreed to propose to name the road “Sea Hawk Lane”. RECOMMENDATION: It is recommended that Municipal Council approve the road name “SEA HAWK LANE”. BACKGROUND: When there are three or more addressable properties using an unnamed shared right-of way/driveway, the Nova Scotia Civic Address User Guide states that this point of access must be named. According to P-44, the road name is suggested following majority agreement from the land owners supplied by the shared right-of way. In this instance, there a three landowners affected, all in favour of proposing the name “Sea Hawk Lane” due to the area being home to a pair of nesting ospreys for the last 10 years. Sea Hawk is an alternative name for osprey. DISCUSSION: There are no similar road names in the Municipality of Chester. There is one similar road name in Cow Bay, Halifax Regional Municipality: “Seahawk Close”, Cow Bay Comments received for “Sea Hawk Lane”: • District 1 Councillor – Andre Veinotte: YES • Municipal Public Works Director – Matthew Davidson: YES • Blandford Fire Department Chief – Marshal Hector: YES IMPLICATIONS: 1 Policy: Policy P-44 – New Road Names and Road Name Changes 2 Financial/Budgetary: A new road sign (with accessory materials) will be purchased and posted by the Public Works Department. Two new blue and white reflective civic number plate will be purchased and given to the existing dwellings. The third blue and white reflective civic number plate is included as part of the building permit process. 3 Environmental: n/a 4 Strategic Plan: n/a 5 Work Program Implications n/a ATTACHMENTS: • Petition Summary • Signed Petition • Map OPTIONS: n/a Prepared BY Garth Sturtevant Date March 23 , 2016 Reviewed BY Tara Maguire Date April 04, 2016 Authorized BY Date Ap r i l Ma y Ju n e Ju l y Au g u s t Se p t e m b e r Oc t o b e r No v e m b e r De c e m b e r January February March Result April 2015 to March 2016 Ex p e c t e d Y i e l d 46 2 , 5 5 0 44 5 , 7 7 5 34 2 , 3 7 5 30 4 , 7 0 0 32 8 , 9 0 0 42 2 , 1 2 5 50 1 , 3 2 5 52 4 , 1 5 0 595,650 525,800 462,825 584,100 5,500,275 7,073,000 Ex p e c t e d R e v e n u e $6 0 , 5 9 4 $5 8 , 3 9 7 $4 4 , 8 5 1 $3 9 , 9 1 6 $4 3 , 0 8 6 $5 5 , 2 9 8 $6 5 , 6 7 4 $6 8 , 6 6 4 $78,030 $68,880 $60,630 $76,517 $720,536 Yi e l d ( k W h ) 55 2 , 5 1 8 51 7 , 2 4 5 44 7 , 3 8 2 22 0 , 5 8 9 27 9 , 5 3 3 42 0 , 4 3 4 62 5 , 2 0 4 56 9 , 7 9 4 503,604 673,978 646,041 555,384 6,011,706 Re v e n u e E s t i m a t e $7 2 , 3 8 0 $6 7 , 7 5 9 $5 8 , 6 0 7 $2 8 , 8 9 7 $3 6 , 6 1 9 $5 5 , 0 7 7 $8 1 , 9 0 2 $7 4 , 6 4 3 $65,972 $88,291 $84,631 $72,755 $787,533 Av a i l a b i l i t y 98 . 8 7 % 10 0 . 0 0 % 99 . 5 4 % 10 0 . 0 0 % 94 . 4 0 % 95 . 9 8 % 99 . 8 3 % 99 . 8 2 % 100.00%99.55%99.95%99.92%99.60% Po w e r C u r v e ( Y / N ) Y Y Y Y Y Y Y Y Y Y Y Y T3 T i m e ( S e c o n d s ) 1, 2 0 2 0 61 8 62 6 90 5 7 26 9 61 2 425 0 318 580 T5 T i m e ( S e c o n d s ) 0 29 3 12 , 6 9 5 17 6 25 , 2 8 5 0 3, 0 0 8 95 , 6 1 5 30,908 75,112 0 1,165 D o w n t i m e ( H o u r s ) 0. 3 3 0. 0 8 3. 7 0 0. 2 2 7. 2 8 0. 0 0 0. 9 1 26 . 7 3 8.70 20.86 0.09 0.48 69.39 Es t i m a t e d A n n u a l C o m p e n s a t i o n -$ 3 2 , 2 8 0 -$ 3 6 , 3 5 1 -$ 3 6 , 6 0 3 -$ 3 7 , 5 5 8 -$ 3 0 , 0 6 1 -$ 2 6 , 9 6 0 -$ 2 8 , 7 0 8 -$ 3 0 , 0 1 0 -$31,167 -$31,768 -$32,522 -$33,133 To t a l A n n u a l R e v e n u e $4 0 , 1 0 0 $1 0 3 , 7 8 8 $1 6 2 , 1 4 3 $1 9 0 , 0 8 5 $2 3 4 , 2 0 1 $2 9 2 , 3 7 9 $3 7 2 , 3 5 2 $4 4 5 , 8 7 3 $510,689 $598,378 $682,256 $754,401 Le g e n d : Ca l c u l a t e d Fi x e d Da t a E n t r y 0 10 0 , 0 0 0 20 0 , 0 0 0 30 0 , 0 0 0 40 0 , 0 0 0 50 0 , 0 0 0 60 0 , 0 0 0 70 0 , 0 0 0 80 0 , 0 0 0 Ex p e c t e d Y i e l d Yi e l d ( k W h )