HomeMy Public PortalAbout2016-05-19_COW_Public Agenda Package
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MUNICIPALITY OF THE DISTRICT OF CHESTER
COMMITTEE OF THE WHOLE
Thursday, May 19, 2016 – 8:45 a.m.
AGENDA
1. MEETING CALLED TO ORDER.
2. MINUTES OF PREVIOUS MEETING:
2.1 Committee of the Whole – March 24, 2016.
3. MATTERS ARISING:
3.1 Branding Options - Sperry Design – Final Submission (discussion at 11:15 a.m.)
4. CORRESPONDENCE:
4.1 Presentation from Syd Dumaresq, Friends of Nature regarding Grant Request (appointment at 9:00
a.m.)
4.2 Correspondence from South Shore Housing Action Coalition:
a) Letter of thanks from Nancy Green and Heather Lanthier, SSHAC regarding participation in
Housing Needs Assessment.
b) Letter of thanks/MODC Housing Meeting follow-up from David Harrison and TEAL
Architects and Planners.
4.3 Presentation from Michael Graves, United Way of Lunenburg County (appointment at 9:30 a.m.)
a) 2016 Funded Programs by Geographic Areas.
b) 2016 Funding by Impact Areas
c) Council Presentation from Michael Graves.
d) Municipal Government Presentations 2016.
e) United Way of Lunenburg County Programs and Projects.
5. NEW BUSINESS:
5.1 Request for Direction from Director of Engineering and Public Works dated April 20, 2016
regarding Future Central Water - Village of Chester.
5.2 Wind Turbine Log Report – April 2016.
5.3 Letter dated May 11, 2016 from Heather Brooker requesting a public meeting with regard to the
Gold River/Western Shore Elementary School RFP.
5.4 Cancellation of the June 2nd Committee of the Whole Meeting – FCM Conference.
5.5 Relay for Life – Grant Request.
5.6 Request for Direction – Award of Engineering Contracts – High Value Procurement.
6. ADJOURNMENT.
5.7 Invitation to attend Joint Council meeting regarding Governance / Restructuring- Options and
Process-May 25 (tentative date).
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APPOINTMENTS ARRANGED
9:00 a.m. Syd Dumaresq, Friends of Nature regarding Grant Request.
9:30 a.m. Michael Graves, Lunenburg County United Way.
In Camera following regular session under Section 22 of the MGA if necessary
* NOMINATING COMMITTEE MEETING TO FOLLOW COMMITTEE OF THE WHOLE
Suite PB 501, Historic Properties
1869 Upper Water Street
Halifax, Nova Scotia B3J 1S9
902 482 2520
info@sperrydesign.ca
www.sperrydesign.ca
BRANDMARK PRESENTATION
FINAL SUBMISSION - V3
PREPARED FOR:
MARIANNE GATES AND THE MUNICIPALITY OF THE DISTRICT OF CHESTER
MARCH 29TH, 2016
Option 1
Option 2
Option 3
Option 4
Option 5
Option 6a
Option 6b
Option 6c
Option 6d
Option 6e
Option 7a
Option 7b
Option 7c
Option 7d
Option 7e
MUNICIPALITY OF THE DISTRICT OF CHESTER
Council Grant Application
FRIENDS OF NATURE
CONSERVATION SOCIETY
CHESTER, NOVA SCOTIA, BOJ I J0, CANADA
Website: -wNvw.Friends-of Nature.ca Martin R. Haase, Founder
February 5, 2016
MUNIC.FAUTY
CHESTER
Q
MUNICIPALITY OF THE DISTRICT OF CHESTER
GRANT APPLICATION FORM
Council and Tourism Grant Requests
Council Grants are provided at the discretion of Council for non-profit organizations benefiting the residents of the
Municipality of the District of Chester.
PLEASE NOTE:
1. Organizations are only eligible for ONE grant from the Municipality per fiscal year which is April 1 to March
31 in any given year (that ONE grant could be from Council, the Recreation & Parks Department, or
Tourism). The Recreation & Parks Department has its own application form.
2. You must be a non-profit, volunteer organization.
3. Your primary purpose must be to operate, sponsor or encourage programs, activities or facilities within the
Municipality of the District of Chester.
4. A group that does not fit items 2 or 3, but are the only group in the area providing the service may be
considered.
5. Financial assistance should not be anticipated on an annual basis.
6. Royal Canadian Legions located with the Municipality may apply for grant funding to support programs
and events which are open to the public. General operating expenses or capital improvements will not be
considered.
Name of Organization Applying f ks 26 LVA7089 5t1?'VATWd 5oC4
Contact Person U
Position with Organization C
Mailing Address TO &K 3-77,C 5- J! 661 I -TO
Incorporation Number and date of Incorporation
date with Registry of Joint Stocks 1 97 70-) J19WYAS
Phone: _ Sb _q 27§LFax:
Email: $D 0 Date: &L RI) An
Type of Grant (see page 3) Council Grant Y OR Tourism Grant
Signature of Signing Officer(s) and their
Name
itidn with
gnature
Form Updated March 2015
Page 1 of 3
Position
ORGANIZATION AND/OR EVENT INFORMATION:
1. Purpose or objective(s) of Organization (i.e. mission statement):
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2. Written outline of the project and its benefits to residents (please attach separately if insufficient space).
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3. How much money are you requesting?
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4. What portion/percentage of your budget do you expect to be fund raised?
5. How do you plan to spend any Council Grant dollars received? Please attach a project budget if requesting
more than $1,000.00.
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7. Is there a deadline for your grant request or a date of an event to be considered?
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8. Is there additional information that may support your grant application? Please attach letters of support, etc.
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9. Did your organization receive funds last year from the Municipality of the District of Chester?
Yes _ Council Grant _ OR Recreation Grant OR Tourism Grant
No — —
If yes, how much?
Attach copy of report)
DID YOU INCLUDE WITH YOUR APPLICATION:
A written outline of the project and its benefits to residents
Project budget including Revenues and Expenses (for requests exceeding $1,000.00)
N/AFinancial Statements (for projects exceeding $5,000.00)
Incorporation Number (if applicable)
List of Directors
Application signed by signing officer(s)
Copy of report regarding previous year's grant (if a grant was received last year)
If you require assistance, please contact the Municipal Office at:
Phone (902) 275-3490 Fax (902) 275-3630 Email chaughn0chester.ca
Form Updated March 2015
Page 2 of 3
REPORT TO COUNCIL - HOW WAS YOUR EVENT AND HOW WERE THE FUNDS SPENT?
Following your event or upon the completion of your project it is requested that you provide a very brief report
regarding the project and how the Grant money was spent.
If a follow-up report is not received future requests may be affected.
Please forward the report to the following:
Director of Recreation & Parks
Grant Report"
Municipality of the District of Chester
PO Box 369
Chester, NS BOJ 1JO
TYPES OF GRANTS
Council Grant: If your organization falls within one of the following, you would apply for a Council Grant:
Essential Services
Regional Services
Local Non -Profit
Community Halls
National, Provincial, Cultural, or Health Services
Tourism Grant: If your organization contributes to an increase in visitation while sustaining the unique cultural
and natural environment of the Municipality, then your application will be considered under a tourism grant.
ATTENTION LEGIONS:
Royal Canadian Legions located with the Municipality may apply for grant funding to support programs and events
which are open to the public. General operating expenses or capital improvements will not be considered.
OFFICE USE ONLY
Essential Services
Regional Services
Local Non -Profit
Community Halls
National/Provincial,
Cultural/Health Services
Report Received
Form Updated March 2015
Page 3 of 3
FRIENDS OF NATURE
CONSERVATION SOCIETY
CHESTER, NOVA SCOTIA, BOJ 1 J0, CANADA
Website: www.Friends-of-Nature.ca Martin R. Haase, Founder
HAASE WINTER GARDEN PROJECT REQUEST
The Friends of Nature requests assistance from the Municipality in the amount of $2,000. This will assist in the
completion of the project begun a few years ago by the Chester Garden Club and the FON in building the Mickie and
Rudy Haase flower bed in the Cove Garden.
This past year was a significant one in the lives of the Haases. In the early part of 2015, Mickie died, ending a wonderful
long life of giving in so many ways. This past summer, Rudy donated to the Municipality of Chester more than 100 acres
of land between Beech Hill Road and the Gold River. And, most recently, Rudy was finally awarded the Order of Nova
Scotia. It is the Friends of Nature's wish to honour this couple by completing the area in the Cove Garden that was
dedicated to them in September 2011.
The latest work by the Garden Club on the Cove Garden has provided a beautiful, restful area near the entrance to the
Village. The concentration in the new flower beds has been on spring and summer plantings. In 2011, with assistance
from the Friends of Nature, three fruit trees and a hemlock were installed along with a plaque dedicating the eastern
edge of the property to Mickie and Rudy Haase. It is the intention to now extend the focus of the Cove Garden to
include winter interest by constructing a bed around the Haase trees and thereby complete the Cove Garden which is
shared by many in the community and by Chester's friends from away.
It can easily be seen that the central, spring and summer, flower beds in the Cove Garden are truly attractive. However,
the eastern area at the back of the property is somewhat colourless when the fruit trees are not in bloom. With the
Municipality's help, the Friends of Nature will be able to help the Garden Club transform the Haase Garden .
In this bed, the plan (attached) includes plants that are most showy in the fall and winter, although beautiful all year
round. The branches of contrasting red and yellow dogwoods provide particular interest against a snowy background.
The large rose hips of the rugosa rose look similar to tomatoes long after that fruit has gone from our vegetable patches.
The name, sedum "Autumn Joy", says it all. Ajuga provides a dark purplish year-round underplanting. Burning bush
euonymus is spectacular in the fall, while the evergreen Emerald 'n Gold euonymus shows its colours throughout the
winter. A couple of small coniferous evergreens will add their peaceful display year round.
With the help of a Municipal grant, it will be possible to complete the Haase Garden and honour this great benefactor
while he is still alive. This grant will make it possible to move forward with a project that has been pending for nearly
five years.
law,
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The Haase Garden today - colourless
Mickie and Rudy's Plaque
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The approach to the Haase Garden
FRIENDS OF NATURE
BUDGET FOR INSTALLATION
OF
MICKIE & RUDY HAASE WINTER GARDEN PROJECT
IN THE COVE GARDEN
IN CONJUNCTION WITH THE CHESTER GARDEN CLUB
Sept 1, 2015 to August 31, 2016
Income
Special Fundraising Campaign $500.00
Friends of Nature General Funds 500.00
Chester Garden Club General Funds 1,750.00
Grant from Municipality 2,000.00
Total Income $4,750.00
Expenditures
Construction of beds around existing fruit trees $2,000.00
Edging around beds 750.00
Shrubs 1,250.00
Perennials 750.00
Total Expenditures on Garden Installation $4,750.00
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Cove Garden Plant List
Plants required for the Fall Winter Border
Cornus Alba Red Dogwood 17
Cornus Stolenifera Yellow Dogwood 17
Rosa Rugosa Dog Rose 13
Sedum Ice Plant 16
Euonymus Emerald n Gold 18
Euonymus europaeus Spindle Tree 7
South Shore Housing Action Coalition
c/o Public Health Services, NSHA
215 Dominion Street, Suite 200
Bridgewater, NS B4V 2K7
sshousingaction@gmail.com
http://sshac.ca
SouthShoreHousingActionCoalition
@sshousingaction
May 11, 2016
Dear Warden and Council,
The South Shore Housing Action Coalition wishes to express our thanks to you for your participation in our recent
meeting to discuss housing needs in your community, as part of our South Shore Collaborative Housing Needs
Assessment. Your support for and participation in the Needs Assessment has helped us identify and understand the
varied housing needs across Lunenburg and Queens Counties. This valuable information will support community
decision-making and next steps for action.
Analysis of the information collected has now begun. Upon completion of this project we will share with you the final
report. The report will provide a comprehensive overview of the information we have collected from available data,
our housing survey, focus groups, community meetings and discussions with our municipal units. It will also include a
customized housing profile each of the municipal units in Lunenburg and Queens Counties.
Additionally, the report will include the Lunenburg and Queens Policy Toolkit developed by Mr. Ross Grant, in support
of the South Shore Housing Action Coalition. In the Toolkit, you will find a list of municipal policy “tools” (pages 13-15)
which support the development of affordable housing. We are pleased to share this resource with you now, and it is
attached for your review and consideration.
If there are particular tools that you are currently using or you identify some that you might like to explore in the
future, we encourage you to share these with us by the end of May, and we will include them as part of your housing
profile.
Should you have any questions about the Toolkit, please feel free to contact Mr. Grant at TEAL Architects. You can
reach him at (902) 404-8383.
Also attached is a note from our consulting team, in response to some of the feedback we heard during our
discussions with councils regarding the data presented.
Again, thank you for your support of this project and for sharing your perspective and thoughts on housing in your
community.
Sincerely,
Nancy Green and Helen Lanthier
On behalf of the South Shore Housing Action Coalition
cc: Mr. Ross Grant, TEAL Architects Ltd.
Healthy, affordable housing options for all, at every stage of life
May 11, 2016
Dear Warden and Council,
Thank you for participating in the review of housing needs in your Municipality. Your participation has bee n
very positive and helpful. Some clear opportunities are arising as we undertake the Housing Needs
Assessment study. Some questions and concerns also arose during our meetings with council concerning the
data being reported in the housing profiles you received. The information below is provided in an effort to
address these questions and concerns.
Four primary sources of information are being used to better understand local housing needs. An analysis of
all information will be a part of the content of each Municipality's Housing Profile. The sources are:
1. Statistical data collection from Statistics Canada and CMHC (2011 year).
2. Responses to our survey questions, which include questions about rental rates.
3. Housing Nova Scotia average rental information, and other government planning sources
4. Consultation:
o public consultation
o focus group consultation (vulnerable populations)
o Municipal Council consultation
1. What is the quality of data?
StatsCan is one of the world's leading statistical agencies and only reports data that meets a high level of
rigor. As StatsCan has published data for all municipalities (Census Subdivisions) in the SSHAC study area,
we are confident of its validity and reliability. Recognizing that Stats Canada data is now 5 years old, we are
also using information from the community to evaluate need in this study.
2. Why use median shelter cost instead of average shelter costs?
The median is the middle number of a series of numbers that are ordered from smallest to largest.
Therefore, fifty percent of rents are above the median while fifty percent are below. Medians are used
rather than averages as medians are not affected by unusually high or low values in a series. Averages can
sometimes be affected by unusually high or low values in a series. Median is also used to reflect rental
options in the market in response to CMHC's definition of Core Housing Need, defined
here: http://cmhc.beyond2020.com/HiCODefinitions_EN.html#_Core_Housing_Need_Status
The StatsCan National Household Survey (NHS) 2011 data regarding rents is available both in averages and
medians. A comparison of these is shown below. The average rent used by Housing NS number is also
shown for each municipal unit, and this number is being used for affordable housing program purposes.
With the exception of the survey data, which has not yet been compiled or analyzed, the following
updated information is now available.
Town of Bridgewater
2011 NHS median rental shelter cost: $651
2011 NHS average rental shelter cost: $703
2016 Housing NS average rental shelter cost: $705
Town of Mahone Bay
2011 NHS median rental shelter cost: $538
2011 NHS average rental shelter cost: $643
2016 Housing NS average rental shelter cost: $700
Town of Lunenburg
2011 NHS median rental shelter cost: $706
2011 NHS average rental shelter cost: $726
2016 Housing NS average rental shelter cost: $700
Queens Regional Municipality
2011 NHS median rental shelter cost: $598
2011 NHS average rental shelter cost: $619
2016 Housing NS average rental shelter cost: $635
Municipality of the District of Chester
2011 NHS median rental shelter cost: $654
2011 NHS average rental shelter cost: $702
2016 Housing NS average rental shelter cost: $845
Municipality of the District of Lunenburg
2011 NHS median rental shelter cost: $651
2011 NHS average rental shelter cost: $665
2016 Housing NS average rental shelter cost: $650
Should there be any further questions about this please contact David Harrison , Project Lead, at 902-404-
2844 or dh@davidharrison.ca.
We are looking forward to sharing the outcome of this study this summer!
Kind regards,
David Harrison and TEAL Architects and Planners
Improving lives locally.
www.lunenburgcounty.unitedway.ca
For our 2016/2017 - Allocation period
The United Way of Lunenburg County invested $175,462 in 27 programs
Funded programs will assist residents of
LUNENBURG COUNTY
Includes the Towns of Bridgewater, Lunenburg, Mahone Bay,
The Municipalities of Chester and Lunenburg
211 Information and Referral
Adult Learning Network Tutor Development
Activity Sampler for Culturally Diverse Women
Back in the Game Free Skates to Borrow at the LCLC
Back in the Game Free Skating Passes for Financially Stressed Families
Big Brother Big Sisters in School Mentoring
Bikes for kids – 225 bikes distributed to date
Freeman House Community Kitchen
Girl Talk Summer Day Camps
Harbour House Community Outreach
Helping Hands Community Engagement Project
Hinchinbrook Farm Volunteer and First Aid Training
Hinchinbrook Farm Therapeutic Riding for Mentally Challenged Adults living with their Parents
Kids and Kops Summer Day Camp
Lunenburg and District Music Festival
“Plow it Forward” Community Engagement Campaign
St. Vincent de Paul Community Outreach
Sexual Health Centre
South Shore Safe Communities Senior Safety Coordinator
YMCA Friday Night Youth Zone
YMCA King Street Youth Centre
MUNICIPALITY OF CHESTER
Chester Community Wheels
Fox Point Community Centre
P.R.O. Kids (Positive Recreation Opportunities for Kids)
VON Breakaway Adult Day Program Pilot in New Ross
MUNICIPALITY OF THE DISTRICT OF LUNENBURG
P.R.O. Kids (Positive Recreation Opportunities for Kids)
Senior Wheels
South Shore Family Resource Centre Buccaneer Bay/ Heritage Ho use 4H
TOWN OF BRIDGEWATER
Bridgewater Outdoor Pool
P.R.O. Kids (Positive Recreation Opportunities for Kids)
Senior Wheels
South Shore Family Resource Centre 4H - BES School
TOWN OF MAHONE BAY
Mahone Bay Swimming Pool Free Family Swims
Improving lives locally.
www.lunenburgcounty.unitedway.ca
Programs that benefit residents of Region of Queens Municipality
211 Information and Referral
Big Brother Big Sisters in School Mentoring
Girl Talk Summer Day Camps
Harbour House Community Outreach
Helping Hands Community Engagement Project (Caledonia)
Hinchinbrook Farm Therapeutic Riding for Mentally Challenged Adults living with their Parents
Hinchinbrook Farm Volunteer Training
Kids and Kops Summer Day Camp
“Plow it Forward” Community Engagement Campaign
Sexual Health Centre
YMCA Friday Night Youth Zone
The United Way of Lunenburg County
Community Asset Purchases
PREVIOUSLY PURCHASED COMMUNITY ASSETS
THAT ARE STILL PROVIDING BENEFITS TO OUR COMMUNITY
Harbour House Community Outreach Material
Buster the Bus School Bus Safety Program
Dance Dance Revolution High Sc hool Recreation Program
Bonny Lea Farm Industrial Shredders (2)
ARK Crew Cab Truck Purchase
New Hope Playing Surface in Western Shore
Chester Community Wheels Bus
North River Recreational Concrete Pad
Riverport and District Community Room Furnishings
Commercial Toasters for Lunenburg County High Schools
New Ross School Community Recreational Facility
South Shore Scouts Start Up Kits
Fox Point Community Centre Upgrade
Chronic Disease Management Program at South Shore Regional Hospital
Lunenburg County Sexual Health Centre Education Support Program (SHIFT)
Chester Heritage Society Community Labyrinth
Active Energized & Empowered for 55 + Recreational Equipment
Bonnie Lea Farm Ground Maintenance Training Riding Mower
Pinegrove Outdoor Play Association Community Park
Through the Years Community Centre and Day Care Specialized Recreational Equipment
Voglers Cove Community Centre Equipment Purchase
Voglers Cove Community Centre Library
Lunenburg County Lifestyle Centre – Aquatics for All Adaptive Devices
Freeman House Community Kitchen
Improving lives locally.
For 2016/2017
The United Way of Lunenburg County
invested $175,462 in 27 programs
Not all community members have an equal opportunity to create a vibrant life. Many struggle to achieve a sustainable
livelihood because they have vulnerabilities that place then at risk and face barriers at accessing opportunities and
support. Recognizing this, the United Way chooses to focus our efforts on individual and groups in our community that
are vulnerable to a variety of social and systemic barriers. Priority pop ulations in a community vary according to local
circumstances, but often include people dealing with or at risk of poverty, abuse or stigmatation related to race, country
of origin, culture, disability, age or sexual orientation. The United Way of Lunenburg County directs funding to the
following focus areas are All That Kids Can Be, Poverty to Possibility and Strong Communities.
ALL THAT KIDS CAN BE programs received funding totaling $87,032
Helping children and youth reach their potential by investing i n their early years, middle years and youth.
Giving a positive summer camp experience - $13,000
Girl Talk
Kids and Kops
Helping kids participate in sport, recreational or cultural activities – $24,480
PRO Kids Bridgewater
PRO Kids Municipality of Chester
PRO Kids Municipality of Lunenburg
Lunenburg Music Festival
Bikes for kids
Back in the Game free LCLC skating passes for financially stressed families
Providing a safe place for youth to grow and socialize - $33,500
South Shore Family Resource 4H Clubs (3)
YMCA Friday Night Youth Zone
YMCA King Street Youth Centre
Helping our communities’ most vulnerable youth and young adults - $8,000
Big Brother Big Sisters in School Mentoring
Helping to put factual information into the community - $1,632
Sexual Health Centre Outreach Presentations
Helping children and youth with special needs - $6,420
Hinchinbrook Farm
FROM POVERTY TO POSSIBILITY programs received funding totaling $23,000
Meeting basic human needs and moving people out of poverty by investing (in part) in employment security and basic
income maintenance programs.
Literacy programs - $3,000
Lunenburg County Adult Learning Network
Basic income maintenance programs - $20,000
Saint Vincent de Paul Society
Improving lives locally.
HEALTHY PEOPLE STRONG COMMUNITIES programs received funding totaling $65,430
Supporting personal wellbeing and strengthening neighbourhoods by investing (in part) in seniors, transportation
information and support and adults with special needs.
Helping to create inclusive community spaces - $9,000
Bridgewater Outdoor Pool
Mahone Bay Outdoor Pool
Free to borrow skates at the LCLC
Bridgewater Tool Library
Connecting people and communities through transportation networks - $10,000
Bridgewater Senior Wheels
Chester Community Wheels
Helping to keep our seniors safe and in their homes - $14,422
Lunenburg County Senior Safety Coordinator
Plow it Forward – Rake it Forward – Mow it Forward - Stack it Forward Campaign
South Shore Helping Hands
VON New Ross Adult Day Program Pilot
Helping to build a community space - $13,220
Freeman House Community Kitchen
Helping support groups by providing hope, strength, emotional support, information and resources - $12,672
Harbour House Community Outreach
211 Information and Referral
Helping to support rural communities - $4,616
Fox Point Community Centre
Helping to be a more inclusive community - $1,500
Activity Sampler for culturally diverse women
Making positive things happen in Lunenburg County takes more than good intentions and the contributions of a few. It
takes everyone doing what they can because everyone shares in the benefits of a happy, healthy, and safe community
where no one is left behind.
Consider this. If every single working person in Lunenburg County invested just $0.15 per day with the United Way of
Lunenburg County, we would raise over $1.1 million dollars each and every year to invest in programs and organizations
that would make a meaningful and measurable difference in the lives of Lunenbu rg County residents.
To find out more about how the United Way of Lunenburg County is putting your donations to work helping Lunenburg
County youth, families, seniors and communities, to see our community impact videos, to see the requirements
necessary to obtain a grant, to sign up for our e-newsletter and/or to make a secure online donation please visit our
website at www.lunenburgcounty.unitedway.ca. Please direct questions to office@lunenburgcounty.unitedway.ca.
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United Way Lunenburg County
Improving lives locally.
PO Box 244, Bridgewater NS B4V 2W9
902-530-3072
Lunenburgcounty.unitedway.ca
Give. Volunteer. Act.
Spring 2016
Since 2003 the United Way of Lunenburg County has invested in Lunenburg County kids, youth, families,
women, seniors and communities.
These investments have provided numerous mentoring opportunities to kids and youth, have helped to improve
the quality of life for many of our residents and have assisted residents when they had no one else to turn to or
no place else to go.
The investments that have been made in the community by the United Way of Lunenburg County have been
substantial, totaling over $1.5 million. These financial investments have also provided many of our valued local
community institutions with the financial stability needed to be better and to do more.
Some examples of our long term financial commitments include:
PRO Kids $177,000
Big Brothers Big Sisters $135,000
YMCA $122,500
St Vincent de Paul $120,000
Fox Point Community Centre $26,000
Harbour House $50,132
Chester Community Wheels $39,100
Bridgewater Senior Wheels $30,000
Second Story Women’s Centre $47,000
Hinchinbrook Farm $29,820
SS Senior Safety Coordinator $26,900
As a local, community based organization we are completely reliant on donations from the local community.
Simply, the more money we can raise in the community, the more money we can put back into the community.
Because the money raised by the United Way has to stay in Lunenburg County, this makes the United Way of
Lunenburg County one of the best investments that you can make in your community.
As community leaders you know firsthand that local and provincial governments are struggling to balance the
needs of their constituents with the financial reality and capacity of their taxpayers. But opportunities related to
local programing, program enhancements and exciting new programs don’t have to be diminished or to end.
To help strengthen our communities and our frontline service providers here in Lunenburg County we would
encourage you, whenever possible, to promote the value of supporting your local United Way.
A safe and supportive community is everyone’s responsibility.
United Way Lunenburg County
Improving lives locally.
PO Box 244, Bridgewater NS B4V 2W9
902-530-3072
Lunenburgcounty.unitedway.ca
Give. Volunteer. Act.
MUNICIPALITY OF THEDISTRICT OF CHESTER
REQUEST FOR DIRECTIONREPORT TO:Warden Webber and Municipal Council MembersSUBMITTED BY:Matthew Davidson,P.Eng.Director of Engineering and Public WorksDATE:April 20, 2016SUBJECT:Chester Village Water SummaryORIGIN:Committee of Whole______________________________________________________________________________________________________________________
CURRENT SITUATION:At the February 4th, 2016 Committee of Whole meeting,Council requested staff to list and summarizethe various reports regarding the future water system for the Village of Chester.
REQUEST FOR DIRECTION:Further discussion and direction from Council is required to determine the next steps and way forwar das it relates to future water supply for the Village of Chester.
BACKGROUND/SUMMARY:A review of Municipal files, reports and various documents has been completed and date back to 1967.A summary report was completed by a former Planning Director and addresses up to 2009, attached.A brief Summary of Reports is listed below:
In 1967, Paul Wendt Limited completed a feasibility study on central water for the Village andrecommended Spectacle Lake as the source. He suggested a pump house near Stanford LakeRoad and an elevated tank reservoir near the fire station in Chester. Total cost estimate in 1967was $1,089,550.
In 1982, Interprovincial Engineering Limited reported on the feasibility of using groundwaterfrom wells as a water supply for various parts of Chester Municipality. Recommendations weremade for geological studies and test wells but no further work was completed.
In 1987, Interprovincial Engineering Limited followed up on the previous 1967 report topropose Spectacle Lake with a pump house and treatment plant near the intersection ofHighway 3 and Target Hill Road. An elevated reservoir tank could be located at the Fire Hall orHaddon Hill. Total cost in 1987 estimated at $3.3 million.
In 2009, Earth-Water Concepts Limited prepared a report called Spectacle Lake HydrologicalAssessment to verify the water quality and quantity from Spectacle Lake . It stated the waterquality is very good and sufficient quantity for the Chester Village under current NSEregulations.
In March 2011, Earth-Water Concepts Limited prepared a second report (Phase 2) calledSpectacle Lake Hydrological Assessment.Further monitoring recorded to support the capacityof Spectacle Lake to serve as a possible water supply to the Village of Chester.The reportrecommended further monitoring and efforts to purchase land/develop policies to control land
use within the watershed. Additional data related and supply/security relatedrecommendations were also included.
In April 2011, KVM Consultants Limited prepared a report, Future Water Supply, Village ofChester and Area. The reports intent was to establish infrastructure requirements and identifypotential sites for the major components such as water treatment plant, booster station andstorage facilities. The assumptions were that Spectacle Lake was to be used as the raw watersource and a new water treatment plant and reservoir located near Stanford Lake. The proposedwater service boundary encompassed Shoreham Village and the Rink along Hwy 3 to StanfordLake and the entire Chester Village within.The cost estimates for the proposed water systemincluding engineering was $13 million.
A letter review dated June 7, 2012 prepared by SNC Lavalin on the Future Water Supply Report(by KVM Consultants, May 2011) provided minimal comments and overall in agreeance withthe report.
A letter report by SNC Lavalin, Chester Business District Water Supply –Feasibility Study wasprepared on the potential of a potable water supply to serve the business district of Chester.The report included a proposed well location and service area, a predicted well yield, a highlevel design system, and an opinion of probable cost for the water treatment and distributionsystems (two options). The opinion of probable cost is between $428,000 and $453,000 andincludeda 20% contingency.
In relation to the second report prepared by Earth-Water Concepts Limited, dated March 2011,the Engineering and Public Works Department has been working on some of therecommendations. Specifically monitoring the channel streamflow’s and lake water levels tobuild a long term hydrologic record of Spectacle Lake. Furthermore, we have constructed apermanent lake gauging station.The Engineering and Public Works Department is workingunder the assumption that this fiscal year will be the last year of lake monitoring based onprevious senior management and Council discussions.Over the last three years,theMunicipalityhas not been actively acquiring land or identifying possible land flooding issuesbased upon safe water supply storage as recommended in the report.There are otherrecommendationsnot completed to date, but relate to work that must be done prior to anysignificant engineering design (i.e. watershed, flow, reservoir modelling,along with detailedsurvey of lake and adjacent lands)
DISCUSSION:To be determined
IMPLICATIONS:
1 Policy:
2 Financial/Budgetary:N/A
3 Environmental:
Not applicable
4 Strategic Plan:2.Continually improve public satisfaction with municipal services;3.Ensure sufficient infrastructure is available to best serve our residents andbusinesses;
5 Work Program Implications
N/A
ATTACHMENTS:2009-05-19_Report Chester Village Area Water Supply Security
OPTIONS:1.Select a central water option.2.Defer any decision on the matter and direct staff to bring back further information as identifiedby Council.3.Continue with Spectacle Lake Monitoring
Prepared BY Christa Rafuse, P. Eng Date March 15, 2016Reviewed BY Matthew S. Davidson, P. Eng Date March 18, 2016Authorized BY Tammy Wilson Date
MUNICIPALITY OF THE DISTRICT OF CHESTER
4
PO Box 20, Chester, NS BOJ 1JO 186 Central Street, Chester, NS
Telephone: 902-275-2599 Facsimile: 902-275-2598
REPORT
Chester Village Area
WATER SUPPLY SECURITY
19 May 2009
1.0 INTRODUCTION
In 1967 Chester Municipal Council received a report from Paul Wendt Limited on the feasibility
of central water supplies and central sewage systems in Western Shore and Chester Village. For
the Chester Village Area, he recommended Spectacle Lake as the water supply source. He felt the
pump house should be near the Stanford Lake Road, and the reservoir should be an elevated tank
near the fire station in Chester Village. The total cost was estimated to be about $1,089,550 in
1967 dollars.
In the early 1970's Chester Council put in a central sewage system in Chester Village and in
Western Shore, but did not construct either central water supply system.
In 1982 the Lunenburg County District Planning Commission received a report from
Interprovincial Engineering Limited on the feasibility of using groundwater from wells as a water
supply for various parts of Chester Municipality. The report recommended further geological
studies and test wells to determine whether there is any specific area in which the theoretical
ground water supply could be developed into a practical central water system. No further work
was done in this direction.
In 1987 Chester Council received a report from Interprovincial Engineering Limited which
updated the 1967 proposal to use Spectacle Lake. This report also recommended Spectacle Lake.
It recommended a pumphouse and treatment plant near the intersection of Target Hill Road with
Old Trunk 3, and an elevated reservoir, which could be near the fire station on Central Street
elevation 30 metres)or would better be placed at Haddon Hill (elevation 70 metres). The total
cost was estimated to be about $3.3 million in 1987 dollars.
In 2009 Chester Council received a report from earth -Water Concepts Limited which looked
closely at the water quality and water quantity available from Spectacle Lake. That report
concludes that Spectacle lake has a very good water quality and that it has sufficient quantity to
satisfy the needs of the Chester Village Area under the current regulations of the Department of
Environment.
Planning Department
2
2.0 FIGURES AND APPENDICES
Figure 1 Spectacle Lake Watershed
Figure 2 Property at East end of the Lake
Figure 3 Property at West (outlet) end of the Lake
3.0 PLANNING FOR CENTRAL WATER SUPPLY
Poor quality of well water is a problem in the Chester Village Area. Many of these wells go dry
in the summer, especially in the core of the Village from North Street southward to the ocean.
People have talked for many years about having a central water supply in the Village. In fact,
there was a private seasonal (summer only) water supply during the earlier part of the 20`h
century.
Climate is changing. Although this paper is no place to discuss how much of that change is
related to human activity, the fact is we do not know whether the next few decades will be drier
or wetter than the last few decades in this part of the world.
Given the uncertainties of climate change, as well as the certainty that the well water situation in
the Chester Village area cannot improve much, and will only get worse as population increases,
Chester Municipal Council needs to plan for a central water supply in the Chester Village Area.
All the reports commissioned by Council point to Spectacle lake as the preferred water source.
Planning for future water supply should follow this advice.
This will involve modest expenditures of staff time and capital investment over a number of
years. The object of this work should be to secure the quality of the water in Spectacle Lake and
to secure ownership of the key pieces of land for the dam, pumping station, treatment plant, and
reservoir. The sooner this work is done, the less the cost of acquiring the key assets and the less
the cost of treating the water when the time comes to build the water system.
This work should be done with a very long view. The Town of Mahone Bay has been using
Oakland Lake as a water supply for 61 years. The Town of Lunenburg has been using Dares Lake
for a water supply for over 100 years. In both those cases, the reservoirs, treatment plants, and
main distribution systems have been in the same locations since the beginning. Although there is
no immediate movement to construct the system for Chester Village, this is the time to make the
key investments which will secure the water supply and distribution system.
4.0 RECOMMENDATIONS
Planning Department
k.
The recommendations fall into four broad categories: design of the overall system, collection of
long-term data on the water supply, land acquisition at the Lake, and land acquisition for
treatment and distribution.
4.1 System Design
The preliminary studies in 1967 and 1987 had slightly different layouts for the treatment and
distribution systems. Either one could work today. It is recommended that Council have our
municipal engineering consultant update these reports and recommend sites for the facilities so
that Council can negotiate with the landowners and buy the sites.
The 2009-2010 operating budget for the Planning Department includes an allowance for this
work.
4.2 Long-term Data
It is recommended that Council collect long-term data on the water supply as set out in the 2009
report by earth -Water Concepts Ltd. including:
install an automated weather station at the Municipal Building to collect rainfall data.
install an automated water level logger on Spectacle Lake
maintain the existing automated water level logger on the Spectacle Lake outlet
Monitor the chemistry of the water in the Spectacle Lake outflow on a quarterly basis
for a year or two.
Monitor the chemistry and the level of the water in the one stream feeding into the Lake
for a year or two.
The 2009-2010 operating budget for the Planning Department includes an allowance for this
work.
4.3 Watershed Lands
It is recommended that Council actively seek to buy lands within the Spectacle Lake watershed
according to these priorities:
Lakeshore properties at the eastern end of the Lake which have easy access from
Duncan Road, and which either have cottages now or might be attractive for cottage
building. The three properties in this category are shown on Figure 2. Every alternative
should be considered in negotiating for these lands, including life interests, long-term
Planning Department
4
cutting rights and long-term leases to the existing owners.
Lakeshore and stream shore properties at the west (outlet) end of the Lake which would
secure the area around the existing dam and secure the access road to the dam. The five
properties in this category are shown on Figure 3.
Other Lakeshore properties.
Other lands within the Spectacle Lake watershed.
The 2009-2010 capital budget submitted by the Planning Department includes a small allowance
for lake shore land purchase. Succeeding yearly capital budgets should include no less amounts,
and preferably larger amounts.
4.4 Treatment and Distribution System
When the system design study mentioned in recommendation 4.1 above is finished, it is
recommended that Council actively seek to buy the key parcels of land identified in the
consultants study.
The 2009-2010 capital budget submitted by the Planning Department does not include any
allowance for these purchases. In years 2010-2011 and following years, capital budgets should
include allowances for these key purchases.
19 May 2009
Geoff MacDonald
Planning Director.
May 19, 2009P:\TEXACHEV\CHEVPRI\Spectacle Lake09-10\SecurityPlan-rpt.wpd
Planning Department
t
FIGURE 1
Spectacle Lake Watershed
Scale 1:20,000
Legend 0 500 1,000 z000 3,000 4,000 5,000
Feet 4Watershed _60undary Meters /V
0 100 200 400 600 800 1,000
FIGURE 2
Property at East End of the Lake
Legend
Watershed—Boundary
East_End_MUNICIPAL
East End_DESIRABLE
Scale 1:10,000
0 200 400 800 1,200 1,600 2000
Feet
Meters %1/
0 50 100 200 300 400 500
FIGURE 3
Property at West End of the Lake
Legend Scale 1:5000
QMIershed_Boundaty o 100 200 400 600 Boo 1,00o
West_End_MUNICIPAL Feet '/!
Meters N
West_End DESIRABLE 0 25 50 100 150 200 250
April May June July August September October November December January February March Result April 2016 to March 2017
Expected Yield 462,550 445,775 342,375 304,700 328,900 422,125 501,325 524,150 595,650 525,800 462,825 584,100 5,500,275
Expected Revenue $60,594 $58,397 $44,851 $39,916 $43,086 $55,298 $65,674 $68,664 $78,030 $68,880 $60,630 $76,517 $720,536
Yield (kWh)649,873 649,873
Revenue Estimate $85,133 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $85,133
Availability 99.01%99.62%
Power Curve (Y/N)Y
T3 Time (Seconds)319
T5 Time (Seconds)11,697
Downtime (Hours)3.34 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3.34
Estimated Annual Compensation -$33,289
Total Annual Revenue $51,845
Legend:
Calculated
Fixed
Data Entry
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
Expected Yield
Yield (kWh)
Ⅲea抽er撞球o⑱ke貰
与/11/2016
52 Gold River Road
Cheste】. Basin, NS BoJ IKo
613-482-2964
hbl‘OOker97@gmaiLcoln
Dear Pamela Myra,
Re: T2O16o印- RFP - Purchase and Use ofGold RiverWestern Sho「e SchooI Propertv輸Request
for a Public Meeting
Furtherto the Municipa冊y ofthe District of Chester’s (MODC) subject tende口WOuld =ke to
request a pu輔c meeting in District特・ The objective would be to have some senior staff expiain
to the融e-PayerS Of District特how the MODC got to this point-the point ofwan軸g to se旧he
Gold River州estern Shore EIementary School ratherthan repurpose it. 1t wo両川kely be
appreciated by the rate-PayerS Of District#5 ifWarden Webber also attended given that we no
Ionger have representation at the CounciI since the passing of Counc紺or Myra.
We can secure a venue forthis mee軸g at the Fire Ha旧n Westem Shore for a Monday evening,
Which seemsto be one ofthe betterdaysforthefolks in Dist「ict勘e. As we=, We WOuld haveto
agree on a date and time forthe meeting言de訓y itwouId take place priortothe」une 3, 2O16
deadline of receipt for any RFPs.
1fyou wish to discuss the request further; Please do not hesitate to contact me:
E-maiI:蝿
Ce臣90之-299-107与
Many thanks (in advance〉 for your consideration to this request and =ook forward to hearing
fromyou.
Warm regards,
四国国回国害星
Heather Brooker
Cc: Warden A=en Webber and CAO鴫mmy Wilson
MUNICIPALITY OF THE
DISTRICT OF CHESTER
REQUEST FOR DIRECTION
REPORT TO Warden Webber and Members of Municipal Council
SUBMITTED BY Tammy Wilson, MURP, MCIP, Chief Administrative Officer
DATE May 4, 2016
SUBJECT AWARD OF SERVICES UNDER ENGINEERING SERVICES – PRE-
QUALIFICATIONS
ORIGIN
______________________________________________________________________________________________________________________
CURRENT SITUATION:
In April 2016 Municipal Council approved the prequalification of two Engineering firms to provide
Engineering Services for Solid Waste. At the May 12, 2016 Council meeting, Council will be considering
the prequalification of selected Engineering firms to provide Engineering Services for Public Works.
Direction is required as to how Council wishes to proceed with the award of contracts for services to
the prequalified firms.
RECOMMENDATION:
That Council direct staff to bring forth recommendations to Council respecting the award of Quotations
/ Proposals for Engineering Services, from the pre-qualified Engineering Services firms for all High
Value Procurement, as defined within Policy 04- Procurement Policy.
BACKGROUND :
Prior to April 2016, Municipal Council had an Engineering Services Contract with one select firm. Up
until March Engineering Services were obtained by staff without subsequent review / approval by
Council. Council’s approval was of the award of the overall Engineering Services Contract and thence
the specific project within the operating and or capital budget. Engineering Services for each project
was not awarded / approved by Council. Municipal Staff worked within the authority of the contract
and the budget.
As of March 31, 2016 Municipal Council has opted for a Pre-qualification process for Engineering
Services. At the time of pre-qualification, price was not a factor. Rather, the price of Engineering Services
would be considered and evaluated at the project stage. However, with Proposals price is only one
factor considered. There are other evaluation criteria, including, experience, technical qualifications to
project team specific to the task (which can vary), proposed approach to the project. As such, a proposal
might not necessarily be awarded to the lowest price.
DISCUSSION:
The Procurement Policy requires that Council award all High Value Procurement items. High Value
Procurement is defined as
• Goods - over $25,000
• Services - over $50,000
• Facilities – over $50,000
• Construction – over $100,000
As per Section 4.1 Low Value Procurement, which are values under the High Value Threshold, can
be awarded by the Chief Administrative Officer.
Direction is required as to how Council wishes to proceed with the award of High Value Procurement
under the Pre-Qualification Process. This matter was not discussed during the change to our
Engineering Services Contract terms, and staff want to ensure Council’s intention is understood and
properly implemented. The options are:
1. To require recommendation regarding award of High Value Procurement Engineering Services
within the pre-qualified process to come to Council for approval (no revisions to Policy
required)
2. To enable staff to award High Value Procurement for Engineering Services within the pre-
qualified process (requires Policy revisions)
.
IMPLICATIONS:
1 Policy: n/a
Option 1 does not require revisions to the Procurement Policy
Option 2 requires revisions to the Procurement Policy
2 Financial/Budgetary: n/a
3 Environmental: n/a
4 Strategic Plan:
n/a
5 Work Program Implications
n/a
6 Consultation/Communications (External v Internal)
ATTACHMENTS:
OPTIONS:
1. To require recommendation regarding award of High Value Procurement Engineering Services
to come to Council for approval (no revisions to Policy required)
2. To enable staff to procure the award of High Value Procurement for Engineering Services within
the pre-qualified process (requires Policy revisions)
Prepared BY Tammy Wilson, CAO Date May 4, 2016
Reviewed BY Date
Authorized BY Date