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MUNICIPALITY OF THE DISTRICT OF CHESTER
CHESTER MUNICIPAL COUNCIL
Thursday, May 26, 2016 at 8:45 a.m.
AGENDA
1. MEETING CALLED TO ORDER.
2. MINUTES OF PREVIOUS MEETING:
2.1 Council – Thursday, May 12, 2016.
3. COMMITTEE REPORTS:
3.1 Committee of the Whole – May 19, 2016 – Warden Webber
3.2 Municipal Area Advisory Committee – March 22, 2016 – Councillor Church-Cornelius
3.3 Nominating Committee – May 19, 2016 – Warden Webber
3.4 Any Other Committee Reports.
4. MATTERS ARISING:
4.1 Branding - Request for Decision dated May 19, 2016 – Final Options for Review.
4.2 Wind Reserve Evaluation Criteria (deferred from May 12, 2016 Council Meeting).
5. CORRESPONDENCE (if any).
6. NEW BUSINESS:
6.1 Presentation from Heather Brooker, Gold River regarding Petition (appointment at 9:00 a.m.)
6.2 Presentation from Carol Nauss regarding Heritage Society Update (appointment at 9:20 a.m.)
6.3 Request for Decision dated May 18, 2016 – Visitor Information Centre Funding – from Economic
Development Officer.
6.4 Request for approval of Temporary Borrowing Resolution 16/17-1 Landfill/Sewers in the amount
of $4,598,500.
7. ADJOURNMENT.
APPOINTMENTS ARRANGED
9:00 a.m. Heather Brooker regarding Petition/Gold River Western Shore School
9:20 a.m. Carol Nauss, Heritage Society Update
In Camera following regular session under Section 22 of the MGA if necessary
MOTIONS REQUIRING APPROVAL OF COUNCIL FROM
MAY 19, 2016 COMMITTEE OF THE WHOLE MEETING
2016-210 APPROVAL OF MARCH 24, 2016 COMMITTEE OF THE WHOLE MINUTES
2016-211 CANCELLATION OF JUNE 2, 2016 COMMITTEE OF THE WHOLE MEETING
MOVED by Councillor Armstrong, SECONDED by Deputy Warden Shatford, that the Committee of
the Whole cancel the Council meeting scheduled for June 2, 2016. CARRIED.
2016-212 GRANT TO RELAY FOR LIFE
MOVED by Councillor Church-Cornelius, SECONDED by Councillor Armstrong, that the Committee
of the Whole recommends to Municipal Council that Municipal Council approve the award of a grant
in the amount of $1,500 to Chester Municipal Relay for Life for the upcoming Relay for Life event to
be held June 2, 2016. CARRIED.
2016-213 GRANT TO FRIENDS OF NATURE - $2,000
MOVED by Councillor Church-Cornelius, SECONDED by Deputy Warden Shatford, that the
Committee of the Whole recommends to Municipal Council that Municipal Council approve the
award of a grant in the amount of $2,000 to Friends of Nature for the Haase Winter Garden Project.
CARRIED.
2016-214 ADJOURNMENT
MOTIONS REQUIRING APPROVAL OF COUNCIL
FROM MARCH 22, 2016 MUNICIPAL AREA ADVISORY COMMITTEE
2016-185 APPROVAL OF APRIL 28, 2016 MINUTES
2016-186 AMENDMENT TO LUB AND MPS TO CREATE TWO NEW ZONES – KAIZER
INDUSTRIAL ZONE (K1) AND KAIZER MEADOW ZONE (KM)
MOVED by Herb Fraser, SECONDED by Larry Ryan the Municipal Area Advisory Committee
recommend to the Citizens Planning Advisory Committee, which will then review and make
recommendation to Council, that with the concerns addressed, an amendment be made to the Land
Use By-Law and Municipal Planning Strategy in order to create two new zones, the Kaizer Meadow
Industrial Zone (KI) and the Kaizer Meadow Zone (KM), that will be applied to and around the
Kaizer Meadow Environmental Management Centre. CARRIED
2016-187 ADJOURNMENT
MUNICIPALITY OF THE
DISTRICT OF CHESTER (MODC)
REQUEST FOR DECISION
REPORT TO: Council
SUBMITTED BY: Marianne Gates
DATE: May 20, 2016
SUBJECT: Logo Design Public Vote
ORIGIN: Council May 19, 2016
______________________________________________________________________________________________________________
CURRENT SITUATION:
Council decided to ask the public to vote between two final logo submissions. This was
not a part of the original Branding Project budget.
RECOMMENDATION:
That Municipal Council instruct the Economic Development Officer to publicize the vote
with up to $2000 in expenditures.
BACKGROUND:
There has been some public interest in the branding decision. Council had narrowed the
design choices to two final designs. They have chosen the two images and are scheduled to
choose the final wording design on May 26. They have decided to receive public input to
make the final decision.
DISCUSSION:
Implementing the vote between the final two logo designs will require the following:
1. Council final decision on the wording May 26.
2. Vote to be held May 27-June 9
3. Set up vote on website. $10.00
4. Paper copies will be available at the Municipal office and to any Councillors who
would like to distribute in their communities.
5. A flyer will be distributed to all household in MODC $1000.00
6. Advertisement in South Shore Breaker $500
7. Social media and other free media to promote the vote.
IMPLICATIONS:
1 Policy:
2 Financial/Budgetary:
$2,000
3 Environmental:
None
4 Strategic Plan:
Promote conditions conducive to fostering economic prosperity.
5 Work Program Implications:
EDO
Communications Officer
ATTACHMENTS:
None
OPTIONS:
1. Offer the vote on the MODC website and promote with expenditures not to exceed
$2000.
2. Offer the vote on the MODC website and promote using only “free” methods.
Prepared BY Marianne Gates Date May 19, 2016
Reviewed BY Tara Maguire Date May 19, 206
Authorized BY Tammy Wilson, CAO Date May 19, 2016
MUNICIPALITY OF THE
DISTRICT OF CHESTER
REQUEST FOR DECISION
REPORT TO: Council
SUBMITTED BY: Marianne Gates
DATE: May 18, 2016
SUBJECT: Visitor Information Center (VIC) Funding
ORIGIN: 2016-17 Budget
______________________________________________________________________________________________________________
CURRENT SITUATION:
The Chester Municipal Chamber of Commerce has operated the VIC for the past number
of years and is prepared to do so for the 2016 season.
RECOMMENDATION:
That Municipal Council provide a grant in the amount of $25,000 with $ 22,500 to the
Chester Municipal Chamber of Commerce for the operation for the VIC for the 2016-17
season and $2,500 for potential visitor servicing study.
BACKGROUND:
2015 VIC Highlights:
• Received $25,000 from the Municipality of the District of Chester.
• Received grants totaling $11131.70 from: Province; TIANS and Service Canada
for student staff.
• The VIC manger worked two days at the VIC starting in May and worked at the
VIC until September 2015.
• Hired three full time students.
• Open May 19-Thanksgiving
• Used potable kiosk to travel events.
• Participated in Saltscapes in a coordinated effort with MODC, MODL, and Ross
Farm.
• VIC Stats
2013 2014 2015 Change
May 251 292 134 -158
June 633 792 681 -111
July 1764 1946 1633 -313
August 2090 2346 2366 20
September 724 1110 1132 22
October 301 329 290 -39
Totals 5763 6815 6236 -579
DISCUSSION:
Plans for 2016:
• VIC open May 20 until Thanksgiving weekend.
• Effective June 1, 2016, the Chamber office will be co-located at the VIC. This will
facilitate increased supervision by the Chamber manager.
• Applied for three summer student. To date have two approved applications.
• All areas of the municipality will be targeted for pop-up information displays at
specific events.
• Marketing the area using various media avenues in conjunction with the South
Shore Tourism Team.
• The budget includes $2,500 for a potential study with additional partners on best
practices in visitor servicing.
• Budget
VIC
Actual
04/17/2014
to
03/31/2015
Actual
04/01/2015
to
03/31/2016
2016/2017
Proposed
Budget
REVENUE
Grants 25,000.00 25,000.00 25,000.00
Donations 0.00 0.00
NS Economic & Rural Develop 4,165.00 0.00
PEP 5,412.44 4,400.00
Service Canada 2,496.00 3,180.00 16,000.00
TIANS 3,490.75 3,551.70
Advertising Sales 0.00 0.00 0.00
Map Directory Listing 2,250.00 1,200.00 2,000.00
TOTAL REVENUE 42,814.19 37,331.70 43,000.00
EXPENSE
Research/Consulting (VIC
Study) 0 0 2,500.00
Cleaning Supplies 359.17 114.42 200.00
Computer Equip & Maint 506.85 474.98 1,200.00
Insurance 500.50 500.50 550.00
Map Directory Listing 2,808.30 2,314.95 2,500.00
Marketing 483.70 710.00 350.00
Office Supplies 460.78 621.16 500.00
Rent 4,250.00 4,250.00 4,250.00
Repairs & Maintenance 95.21 153.25 175.00
Signage 931.50 0.00 1,000.00
Telephone & Internet 1,031.13 1,194.99 1,200.00
Travel, Shows & Courses 1,136.48 871.40 1,000.00
Website Costs 1,000.00 1,250.00 2,000.00
Wages & Salaries 24,701.16 23,216.70 24,000.00
EI & CPP Expense 1,622.70 1,428.03 1,500.00
TOTAL EXPENSE 39,887.48 37,100.38 42,925.00
NET INCOME 2,926.71 231.32 75.00
IMPLICATIONS:
1 Policy:
2 Financial/Budgetary:
$25,000 has been included in the 2015-16 Operating Budget
3 Environmental:
None
4 Strategic Plan:
Promote conditions conducive to fostering economic prosperity.
5 Work Program Implications
EDO- Oversight
ATTACHMENTS:
None
OPTIONS:
1. Fund the Chester Municipal Chamber of Commerce $25,000 as budgeted to
operate the VIC for the 2015-16 season. Issue $22,500 for VIC activities and
possible $2,500 if study is implemented. The later amount will be invoices if the
study is implemented.
2. Do not fund.
Prepared BY Marianne Gates Date May 17, 2016
Reviewed BY Tara Maguire Date May 17, 206
Authorized BY Tammy Wilson, CAO Date May 17, 2016
MUNICIPALITY OF THE DISTRICT OF CHESTER
TEMPORARY BORROWING RESOLUTION
$4,598,500 File No. 16/17-1
Landfill / Sewers
WHEREAS Section 66 of the Municipal Government Act provides that the Municipality of
the District of Chester, subject to the approval of the Minister of Municipal Affairs, may borrow to
expend funds for a capital purpose authorized by statute;
AND WHEREAS clause 65 of the Municipal Government Act authorizes the Municipality
of the District of Chester to expend funds for the capital purposes of solid-waste management
facilities and wastewater facilities and stormwater facilities;
AND WHEREAS the specific amounts and descriptions of the projects are contained in
Schedule “A” (attached);
BE IT THEREFORE RESOLVED
THAT under the authority of Section 66 of the Municipal Government Act, the
Municipality borrow a sum or sums not exceeding Four Million Five Hundred Ninety-Eight
Thousand Five Hundred Dollars ($4,598,500) in total for the purpose set out above, subject to
the approval of the Minister of Municipal Affairs;
THAT the sum be borrowed by the issue and sale of debentures of the Municipality to
such an amount as the Council deems necessary;
THAT the issue of debentures be postponed pursuant to Section 92 of the Municipal
Government Act and that the Municipality borrow from time to time a sum or sums not
exceeding Four Million Five Hundred Ninety-Eight Thousand Five Hundred Dollars ($4,598,500)
in total from any chartered bank or trust company doing business in Nova Scotia;
THAT the sum be borrowed for a period not exceeding twelve (12) months from the date
of the approval of the Minister of Municipal Affairs of this resolution;
THAT the interest payable on the borrowing be paid at a rate to be agreed upon; and
THAT the amount borrowed be repaid from the proceeds of the debentures when sold.
THIS IS TO CERTIFY that the foregoing is a true copy
of a resolution duly passed at a meeting of the Council of
the Municipality of the District of Chester held on the 26th
day of May 2016.
GIVEN under the hands of the Warden and Clerk and
under the seal of the Municipality this day of
May 2016.
_______________________________________________
Warden – Allen Webber
_______________________________________________
Clerk – Pamela Myra
For DMA Use Only
MUNICIPALITY OF THE DISTRICT OF CHESTER
TEMPORARY BORROWING RESOLUTION
SCHEDULE ‘A’
$4,598,500 File No. 16/17-1
Landfill / Sewers
Landfill $4,238,500
Sewers $ 360,000
$4,598,500