HomeMy Public PortalAbout2016-07-14_Council_Public Agenda PackagePage 1 of 1
MUNICIPALITY OF THE DISTRICT OF CHESTER
CHESTER MUNICIPAL COUNCIL
Thursday, July 14, 2016 at 8:45 a.m.
151 King Street, Chester, NS
AGENDA
1. MEETING CALLED TO ORDER.
2. MINUTES OF PREVIOUS MEETING:
2.1 Council – Thursday, June 30, 2016
2.2 Council – Tuesday, June 28, 2016 (Grants)
3. COMMITTEE REPORTS:
3.1 Committee of the Whole – July 7, 2016 – Warden Webber
a) Policy P-58 Remuneration of Appointed Committee Members - Amendments
3.2 Citizens Planning Advisory Committee – June 13, 2016 – Warden Webber
3.3 Citizens Planning Advisory Committee – July 4, 2016 - Warden Webber
a) Staff Report – Cupola in the Highway 3 Site Plan Approval Area
b) Village of Chester Land Use By-Law (LUB) – Amendments (First Reading)
3.4 Nominating Committee – July 7, 2016 – Warden Webber
4. MATTERS ARISING (if any)
5. CORRESPONDENCE:
5.1 Letter from Minister, Municipal Affairs, dated June 24, 2016 regarding 12 Month Notice.
5.2 Letter from Taylor MacLellan Cochrane Lawyers dated June 7, 2016 regarding Land Titles
Clarification.
6. NEW BUSINESS:
6.1 Request for Decision – June 30, 2016 – Capital Budget - Equipment Contract Expiry (Compactor).
6.2 CAO Update
a. Report and Revised Strategic Priorities Chart
b. Safety Work Program Update and Mid-Year Report
7. ADJOURNMENT.
APPOINTMENTS ARRANGED
9:00 a.m. Public Hearing – Kaizer Meadow Rezoning – Second and Final Reading
10:00 a.m. Auditors
In Camera following regular session under Section 22 of the MGA if necessary
MOTIONS REQUIRING APPROVAL OF COUNCIL FROM
JULY 7, 2016 COMMITTEE OF THE WHOLE
2016-277 APPROVAL OF JUNE 23, 2016 MINUTES
2016-278 AMENDMENT OF POLICY P-58 (1st NOTICE – REFER TO 2nd NOTICE JULY 28, 2016)
MOVED by Councillor Veinotte, SECONDED by Councillor Church-Cornelius that the Committee of the Whole
recommend to Council to amend Policy P-58 Remuneration of Committee Members in order to include payment of
meeting pay and mileage for the Joint Fire Advisory Committee members appointed by Council . CARRIED.
2016-279 AGE FRIENDLY HOUSING RECOMMENDATIONS
MOVED by Councillor Armstrong, SECONDED by Councillor Church-Cornelius that the Committee of the Whole
recommend to Council the following:
• Receive the Age Friendly Housing Plan Report and share with the Citizens Planning Advisory Committee
(Plan Review);
• Direct staff to present Council with options and implications of changing the scope and mandate of the
Community Development Department to take a more proactive role in developing an age-friendly community; and
further to prepare a Terms of Reference for the Age Friendly Community Action Team.
CARRIED.
2016-280 ZOE VALLE MEMORIAL LIBRARY – APPLICATION FOR DESIGNATION AS A NATIONAL
HISTORIC SITE OF CANADA
MOVED by Councillor Veinotte, SECONDED by Councillor Armstrong that the Committee of the Whole recommend
to Council that the Municipality issue a letter of consent to have the Zoe Valle Memorial Library designated as a
National historic Site of Canada, and that Council issue a letter of support for its designation. CARRIED.
2016-281 T-2016-004 FOXWOOD DRIVE REHABILITATION PHASE 1 TENDER APPROVAL
MOVED by Deputy Warden Shatford, SECONDED by Councillor Veinotte that the Committee of the Whole
recommend to Council that Tender T-2016-004 for Foxwood Drive Rehabilitation (Phase 1) be awarded as per the
recommendation to Dexter Construction Company Ltd. for $137,080.00 including HST. CARRIED.
2016-282 ISSUE TENDER FOR PHASE 2 OF FOXWOOD DRIVE REHABILITATION
MOVED by Deputy Warden Shatford, SECONDED by Councillor Armstrong that the Committee of the Whole
recommend to Council to authorize staff to call for submissions for tender for Foxwood Drive Rehabilitation Phase
2. CARRIED.
2016-283 GRANT FOR MUTUAL AID TRAINING TO CHESTER VOLUNTEER FIRE DEPARTMENT
MOVED by Councillor Church-Cornelius, SECONDED by Councillor Armstrong that the Committee of the Whole
recommend to Council to award a grant in the amount of $2,000 to the Chester Volunteer Fire Department for a
mutual aid training for the mobile burn unit and this be funded from the Fire Services Budget for 2016/17.
CARRIED.
2016-284 IN CAMERA
2016-285 ADJOURNMENT.
Notice of Intention to Amend – Committee of the Whole – July 7, 2016
First Notice – Council – July 14, 2016
Second Notice – Council –
Effective Date –
DRAFT FOR AMENDMENT
MUNICIPALITY OF THE DISTRICT OF CHESTER
POLICY P-58
REMUNERATION OF APPOINTED COMMITTEE MEMBERS
BE IT RESOLVED that the remuneration of the Council appointed public members of the following
Committees of Council shall be paid $60.00 per meeting:
1. Committees of Council:
1.1 Heritage Advisory Committee
1.2 Citizens Landfill Monitoring Committee
1.3 Planning Advisory Committee
1.4 RCMP Advisory Committee
1.5 Recreation & Trails Committee
1.6 Joint Fire Advisory Committee (Village Commission and Municipality)
2. The Municipal Fire Advisory Committee is recognized as a Committee of Council, however,
will only be paid mileage at the current rate ($/km) for the fuel expense incurred to and
from scheduled meetings.
3. This list of Committees may be amended by Council from time to time.
4. This amended Policy shall take effect on the 13th day of October, 2011. New Date.
Municipality of the District of Chester
Community Development Department
Staff Report #3
Prepared For: Municipal Council
Submitted By: Tara Maguire, Director of Community Development
Date: July 7, 2016
Subject: Cupolas in the Highway 3 Site Plan Approval Area
APPLICANT Our Health Centre Association
PROPOSAL Amend the Chester Village Planning Documents to permit the
addition of cupolas to buildings which result in the structure exceeding
the maximum height limit.
LOCATION 3769 Highway 3
LOT SIZE 7083.7 m2 ( 76 248.3 ft 2)
DESIGNATION HC (Highway Commercial)
ZONE HC (Highway Commercial)
SURROUNDING USES Commercial, Multi-Unit Residential, Low Density Residential,
Nursing Home, Vacant land
NEIGHBOUR
NOTIFICATION
None to date – if general amendment (i.e. all HC zone) no notification
of neighbouring properties
Recommendation
That Municipal Council support an amendment to the Chester Village and Area Land Use By-law
as presented in Appendix A of this report. Further that Municipal Council set a date for the public
hearing.
Background
On January 25, 2016 Our Health Centre (OHC) applied for a variance to exceed the height limit of 10
metres (33 feet) feet to allow a second cupola, measuring ten (10) feet by ten (10) feet (excluding eaves),
Staff Report #3 Page 2
OHC Cupola Height Exemptions July 8, 2016
on the Our Health Centre medical clinic. We measure setbacks to the eaves which would result in a
structure that is approximately 12 feet by 12 feet assuming a 1 foot eave. This would result in the building
having an overall height of 13.41 metres (44 feet). Within the Highway Commercial Zone, where OHC is
located, the maximum height is limited to 10 m (approx. 33 ft.). This is measured from the lowest grade
to the highest point.
The variance application was denied by the Development Officer.
Her decision was appealed to Council. On March 10, 2016, Council
upheld the Development Officer’s decision to deny the variance
request from Our Health Centre Association. Council indicated to
the applicant that while they did not have an issue with this
particular request, in this particular location, they felt that the
decision to deny the variance was consistent with the land use bylaw
and policy as it existed. They felt that proper process to follow
would be to request an amendment to the planning documents.
Our Health Centre applied for an amendment to the planning
documents to permit the addition of cupolas that result in the
structure exceeding the maximum height limit. Cupolas are small structures that are built on top of a roof
to add architectural interest and
importance to a building. They often
serve as a location for mechanical
equipment or as a structure that allows
light and hot air to escape, allowing them
to serve both a utilitarian as well as an
aesthetic purpose.
The OHC request was specific to cupolas
in the Highway 3 Site Plan Approval
Area. This report outlines some of the
issues that should be considered in
amending the Land Use By-law to
accommodate their request. Proposed
amendments have been reviewed by the
Chester Village Area Advisory
Committee (VAAC). The VAAC made a
recommendation to the Citizens’
Planning Advisory Committee (CPAC)
who then made a recommendation to Municipal Council. A public hearing will be required before any
amendment is approved. A full policy analysis has not been completed at this time. If it is found that a
policy amendment is required to support the amendment to the Land Use By-law, Council’s decision
would not be appealable, but it would be subject to provincial review for compliance with the Provincial
Statements of Interest. If the amendment is found to have sufficient policy support and does not require a
Staff Report #3 Page 3
OHC Cupola Height Exemptions July 8, 2016
policy amendment, the decision of Council would be appealable to the Nova Scotia Utility and Review
Board.
Subject Properties
The original application was for the location of Our Health Centre, which is currently under construction.
The site is located at 3769 Highway 3, identified as PID 60692639. The parcel is located in the Highway
Commercial Zone (HC) and within the Highway 3 Site Plan Approval Area.
Discussion - Considerations
A) Highway 3 Streetscape Plan
In 2010 Council commissioned a study of the Highway 3 streetscape between Robinson’s Corner and
Stevens Road. The final report, “Planning Vision and Streetscape Design for Highway 3 at Chester
Village” by Ekistics Planning and Design, dated January 2011, was accepted by Council in January 2011.
That study set out a vision for land use, site development standards, and architecture which led to multiple
amendments of the Secondary Planning Strategy and the accompanying Land Use By-law. The study
expresses Council’s general intent for development in this area, summarized in the vision for the area:
“… residents want Highway 3 to be
thought of again as North Street. A street
that is a special place, and extension of
Chester’s high quality sense of place and
an artery through a special community.
The vision of the sprawling commercial
strip-malls and generic franchises was
rejected….”.
To ensure that the development along the Highway
3 corridor supports the community vision, the
Highway 3 Streetscape Study recommends comprehensive design guidelines that specify site
development standards, landscaping standards, and architectural standards. The guidelines support
development that is consistent with the high quality building forms found in the village. Buildings should
have architectural features and patterns that provide visual interest at a pedestrian scale, break up large
building masses into distinguishable parts, and are compatible with the character of the local area.
The Highway 3 design guidelines recognize that cupolas and chimneys are common building elements in
Chester, and encourage new buildings with traditional styles to include cupolas and chimneys.
B) Highway Commercial Zone/Highwy 3 Site Plan Approval Area
The map below shows the Highway Commercial Zone and the Highway 3 Site Plan Approval Area.
Staff Report #3 Page 4
OHC Cupola Height Exemptions July 8, 2016
Within the Highway 3 Site Plan Approval Area, there are a number of other zones including: Medium
Density Residential Zone (MR); Rural Use (RU); Rural Use 2 (RU2); Special Commercial B(SCB); Low
Density Residential (LR), Institutional (I),and Parks and Recreation (P).
The Chester Village and Area Land Use by-law regulates the height of structures through the zone
requirements in each zone. Within the Highway Commercial Zone the maximum height is limited to 10 m
(approx. 33 ft.). This is measured from the lowest grade to the highest point.
Many of the uses permitted in this zone are commercial and institutional uses. The following uses are
permitted in the Highway Commercial Zone:
Developments Permitted Subject to HC
Zone Requirements and subject to the Site
Plan requirements of Section 4.10
Developments Permitted Subject to Other
Requirements
All Central Commercial Zone uses listed in
Subsection 6.2.1 (a), with the exception of Parking
Lots
Animal Hospitals and Animal Shelters
Body Shops
i) Single unit dwellings, two-unit dwellings, and
group homes subject to the requirements of
Subsection 5.2.2 (Low Density Residential Zone
Standards);
Staff Report #3 Page 5
OHC Cupola Height Exemptions July 8, 2016
Automobile Service Stations
Automobile Washing Establishments
Drive-through sales
Existing Multi-Family dwellings listed on
Schedule "C"
Existing Industrial developments listed on
Schedule "C" subject to Subsection 6.3.8
Hotel & Motels
Industrial Workshops
Outdoor Storage and Displays
Tourist Information Centres
Warehouses and enclosed distribution centres
Park and Recreation Uses
Shopping Centres
Residential conversions containing a maximum of
four (4) dwelling units
ii) Any form of residential development not
otherwise permitted, containing not more than
twelve (12) dwelling units located in the “Outer
Residential Area” identified on Planning Strategy
Map 6, Residential Areas and in accordance with
the requirements of Section 4.10 (Highway 3 Site
Plan Approval).
iii) Institutional Developments listed in and
subject to the requirements both of Section 8.2
and Section 4.10 Highway 3 Site Plan Approval)..
iv) Mobile homes located only in the "Outer
Residential Area" identified on Planning Strategy
Map 6, Residential Areas and in accordance with
the requirements of Section 4.8 (Mobile Home Site
Plan).
v) Mini-homes are permitted only in the Outer
Residential Area under Section 4.5.16.
The following uses are permitted in the Highway Commercial Zone by Development Agreement.
Developments Permitted by Development Agreement
i) Expansion of existing industrial developments in accordance with Planning Strategy Policy 4.4.6.
ii) Industrial developments in the Highway Commercial Development Agreement Area in accordance
with Planning Strategy Policy 4.4.7
The OHC is an institutional development, which are permitted in the Highway Commercial Zone. To
determine what developments are Institutional Development, we refer to the Institutional Zone and the
uses that are permitted within that zone as permitted Developments.
Section 8.2.1 lists the uses permitted in the Institutional Zone. These uses are all permitted in the
Highway Commercial Zone, subject to the Section 4.10, the Highway 3 Site Plan Approval requirements
and the lot size standards found in Section 8.2.
Permitted Subject to Institutional Zone Standards
Staff Report #3 Page 6
OHC Cupola Height Exemptions July 8, 2016
Ambulance and Emergency Response Services
Arenas
Business and professional offices in existing buildings subject to special requirement 8.2.5
Medical Clinics
Cemeteries
Churches, Religious Institutions and Places of Worship
Day Care Centres and Nursery Schools
Community Centres
Educational Institutions
Exhibition Centres
Fire Halls and Fire Stations
Hospitals
Libraries, Museums and Public Art Galleries
Parks
Private Clubs and Fraternal Organizations
Public and Private Nursing Homes
Public Buildings
Rectories, Manses, and staff residences associate with the above uses.
Sewage Treatment Facilities
C) Height Exemptions
There is a General Provision (4.5.12) that applies to all zones that exempts some structures, or elements of
a structure, from the height regulations in each zone. These exemptions include spires on a church, public
utility water tanks, flagpoles, telecommunications towers or chimneys. It is possible add cupolas to this
list of exemptions. While this would be a simple amendment that would only require the addition of a few
words to Section 4.5.12, the impact would be more significant. Adding cupolas to this section would
mean that the height exemption would apply in all zones, including those in the core of the Village. At
this time, staff does not believe that there is a desire to provide such a broad exemption to the height
requirement.
Within each zone there are often special requirements that apply only to certain uses within the zone. It is
possible to include special exceptions within the Highway Commercial Zone that exempt cupolas on
buildings that are occupied by Institutional Uses from the maximum height regulations. Such an
amendment would only apply when the cupola itself exceeds the height requirement. This amendment
would allow a portion of the building – the cupola – to exceed 33 feet. It would not allow other parts of
the building (e.g. the roof peak) to exceed 33 feet.
Staff feels that any cupola exemptions considered should be limited in scope. Staff feel it is reasonable to
consider that an exemption only apply to Institutional uses in the Highway Commercial zone. This would
limit the number of structures where the exemption would apply, but still allow civic buildings to appear
more prominently.
Staff Report #3 Page 7
OHC Cupola Height Exemptions July 8, 2016
The Secondary Planning Strategy is in place intent to ensure high quality building design. There is a
general recognition that cupolas are characteristic of traditional buildings in the Village of Chester. Staff
therefore feels it is appropriate to allow institutional buildings in the Highway Commercial zone to
include cupolas that exceed the standard height limit. Institutional buildings are small in number and are
generally public or civic buildings. As such they may be given special treatment and allowed a place of
prominence in the Highway Commercial zone.
Additional consideration is needed about how a potential exemption for cupolas would apply to those
uses that are only permitted subject to additional Land Use By-law requirements. Similar consideration is
needed for uses permitted by Development Agreement. In addition, there may be some buildings that
contain both Commercial and Institutional uses.
Policy Analysis
Policy Analysis
2.2.2 It is the intention of Council to protect
the existing character of Chester from
inappropriate development and to require that
new development shall fit in with and enhance
existing character.
The Highway Commercial Zone is within the
Highway 3 Site Plan Control Area. The intent of
the architectural controls in this area are to
ensure that development is consistent with the
character of the Village. The cupola is a feature
that can be found in many traditional buildings
in the Village the design guidelines encourage
cupolas on buildings. The additional height
would only be for the portion of the building
with the cupola. Staff feels that this is consistent
with the policy. By way of example, the Health
Centre building’s form and features, including
roofline, gables and window style, are consistent
with those of Chester’s traditional building
stock.
2.2.6 It is the intention of Council that the
study “Planning Vision and Streetscape Design
for Highway 3 at Chester Village” by Ekistics
Planning and Design, dated January 2011
expresses Council’s general intent for future
development along Highway 3 within the
Chester Village Area.
The Ekistics study establishes a design approach
to development in the Highway 3 area that
advocates a strong sense of place through the
reinforcement of traditional architectural
character. Permitting civic building to have
cupolas that exceed the 10m height limit would
give prominence to these buildings and indicate
their importance as part of the community fabric.
4.3.7 To designate the area shown as Highway
3 Site Plan Approval Area on Map 7, Future
Land Use Map, Architectural Control Areas as
an area within which all developments other than
single unit dwellings and two unit dwellings
This exemption would only apply in the
Highway Commercial Zone which is part of the
Highway 3 Site Plan Control Area. A site plan
approval and design guidelines are part of the
review process. Exterior based on the design
Staff Report #3 Page 8
OHC Cupola Height Exemptions July 8, 2016
shall be approved only in accordance with a site
plan which conforms to the design guidelines set
out in the Land Use By-law.
guidelines. Currently the architectural controls
are not enforceable as the MGA does not permit
these controls via site plan. However, staff are
bringing forward amendments that would
remove the design review from the site plan
process and would add them as part of the
development permit process. Guideline 8
(Roofs) states: “Chimneys and cupolas are
common on traditional buildings in Chester. If
the new building’s style is traditional, chimneys
or cupolas are encouraged.”
4.9.3 That the Land Use By-law establishes
maximum height limitations and minimum yard
requirements in each zone so as to provide for
separation between adjacent buildings as well as
between buildings and lot lines, for adequate fire
separation, emergency vehicle access, on-site
parking, maintenance of buildings and land,
private outdoor space, solar exposure, air
circulation, separation of land uses to reduce
land use conflicts, and preservation of the
character of the various neighbourhoods within
the planning area.
Height limits are used to protect public safety
and serviceability, and to ensure compatibility
from a land use perspective. There are already
exemptions in the Land Use By-law that exempt
some structures, or portions of them, from the
height requirements. This exemption is limited in
scope to only institutional buildings in the
Highway Commercial Zone. The Highway 3 Site
Plan area is not the core residential zone, it has a
mixture of commercial, institutional, industrial
as well as low and medium density residential
uses. With the exemption of the portion of the
OHC lot, properties within the zone are located
outside the inner residential area. It is felt that
limiting the exemptions in this way minimizes
potential land use conflicts. While the proposed
exemption for cupolas would break the height
limit on a very specific portion of a building, it is
not seen as a significant factor in terms of land
use conflict. It creates architectural interest, is
compatible with the traditional character of the
village. It should not be an issues for fire
separation and emergency vehicle access.
Similar structures (i.e. chimneys, church
steeples) are already granted a similar height
exemption through the general provisions.
6.0.7 That when considering amendments to
the Land Use By-law, considering appeals on
site plan approvals, and in considering
development agreements in addition to all other
criteria as set out in the various policies of this
Planning Strategy, Council shall be satisfied that:
a) the proposal conforms to the intent
of the Planning Strategy;
a) The proposed height exemption for
cupola contributes to the Planning
Staff Report #3 Page 9
OHC Cupola Height Exemptions July 8, 2016
b) the proposal conforms to the
applicable requirements of all
Municipal By-laws; except where
the application is for a development
agreement in which case the Land
Use By-law requirements need not
be satisfied.
c) the proposal is not premature or
inappropriate due to:
i) financial ability of the
Municipality to absorb costs
related to the development;
ii) adequacy of Municipal
services;
iii) the adequacy of physical site
conditions for on-site
services;
iv) creation or worsening of a
pollution problem including
soil erosion and siltation;
v) adequacy of storm drainage
and effects of alteration to
drainage pattern including
potential for creation of a
flooding problem;
vi) adequacy and proximity of
school, recreation, emergency
services, and other
community facilities;
vii) adequacy of street networks
and site access regarding
congestion, traffic hazards,
pedestrian safety, and
emergency access;
viii) adequacy of fire vehicle
access and fire protection
measures on site such as
water supply
d) the development site is suitable
regarding grades, soils, geological
conditions, location of
watercourses, flooding, marshes,
bogs, swamps, and susceptibility to
natural or man-made hazards as
determined by a qualified person.
Strategy’s intent of protecting and
enhancing traditional character.
b) Structures to which the exemption would
apply would still need to undergo the
relevant permitting processes including
site plan approval and development
permits as applicable.
c) The cupola, as a rooftop feature, has no
bearing on cost, services, pollution,
erosion, storm drainage, or traffic. The
only potential issue that may be relevant
in the list is the adequacy of fire
protection measures. However, there are
already existing provisions that provide
exemptions that allow some similar
structures to exceed the height
requirement.
d) n/a
Staff Report #3 Page 10
OHC Cupola Height Exemptions July 8, 2016
e) all other matters of planning
concern have been addressed.
e) None identified.
6.0.9 That where any development requires
amendment to the Land Use By-law, no
amendment shall be adopted by Council unless
the application is for a specific development
proposal which conforms to the requirements of
the Land Use By-law. Notwithstanding the
proposed use, Council shall give consideration to
the impact of other permitted uses in the zone.
This amendment is in relation to the addition of a
cupola to the new medical centre. The original
application to consider an amendment was to
permit the construction of a cupola that exceeds
the height limit on that structure by 11 feet.
Public Information Session
A public information session regarding this amendment was held on May 11, 2016. There were
approximately 10 members of the public in attendance. No objections or issues were raised. There was
general support for the application. There was a general appreciation for the limited scope that ensures the
exemption would only apply to civic buildings in a limited area and that it be limited to the North Street
area.
Village Area Advisory Committee
A staff report was taken to the VAAC on May 5, 2016. The application was discussed, however a vote
was not taken as it was thought that there was not quorum to take a vote.
On June 21, 2016, the application was presented a second time to VAAC. Discussion was held regarding
the definition that would be used for a cupola. The committee suggested that a definition be provided to
ensure some clarity on what constituted a cupola. Staff has added a definition that would be included as
an amendment to Part 16- Definitions of the land use by-law. The committee passed a motion 3-1 in
favor of a positive recommendation to the Citizen’s Planning Advisory committee.
Staff Report #3 Page 11
OHC Cupola Height Exemptions July 8, 2016
Citizen’s Planning Advisory Committee
A staff report was taken to the CPAC on July 4, 2016. CPAC discussed ways that the amendment could
be further refined to ensure that there are limits on the height and dimensions of a copula. Further they
wanted to make sure that the cupolas would not be inhabitable or available for storage. Staff has added
language to the proposed amendments to address these issues.
Options
1. Make a positive recommendation to the Citizen’s Planning Advisory Committee to support an
amendment to the Chester Village and Area Land Use By-law as presented in Appendix A of this
report.
2. Make a negative recommendation to the Citizen’s Planning Advisory Committee to recommend
that no amendment be made to the Chester Village and Area Land Use By-law to exempt cupolas
from the height limits. This recommendation would prevent the Our Health Centre from adding a
second cupola to the new medical center that exceeds the existing height of 33 feet.
3. Request more information or clarifications from staff. The report will come back to VAAC with
further information and a more detailed report.
Staff Report #3 Page 12
OHC Cupola Height Exemptions July 8, 2016
Appendix A – Proposed Amendment
Municipality of the District of Chester
A By-Law Amending the Village of Chester Land Use By-law
Be it enacted by the Council of the Municipality of the District of Chester as follows:
That the Village of Chester Land Use By-law be amended as follows:
1. Section 6.3.8B Special Requirement - Height Regulations is added, to read as follows:
The height limits in 6.3.2 (HC Zone Standards) shall not apply to cupolas, however, the structure forming
the cupola shall not exceed 4.6 m (15 ft.) from the top of the roof that the copula is attached to.
Decorative spires or finials on the cupola shall not be included in the height calculation.
2. Section 16.14a is added to the definitions, to read as follows:
16.14a Cupola
A small decorative structure, not exceeding 14 sq.m. (150 sq.ft.) surmounting and attached to a roof or
dome, often used to admit light and air. The cupola shall be decorative with no access to either the public
or private individuals, or for human habitation or storage or shelter of goods.
Municipality of the District of ChesterMunicipality of the District of ChesterMunicipality of the District of ChesterMunicipality of the District of Chester
Municipality of the District of Chester
A By-Law Amending the Village of Chester Land Use By-law.
Be it enacted by the Council of the Municipality of the District of Chester as follows:
That the Village of Chester Land Use By-law be amended as follows:
1. Section 6.3.8B Special Requirement - Height Regulations is added, to read as follows:
The height limits in 6.3.2 (HC Zone Standards) shall not apply to cupolas, however, the structure forming
the cupola shall not exceed 4.6 m (15 ft.) from the top of the roof that the copula is attached to.
Decorative spires or finials on the cupola shall not be included in the height calculation.
2. Section 16.14a is added to the definitions, to read as follows:
16.14a Cupola
A small decorative structure, not exceeding 14 sq.m. (150 sq.ft.) surmounting and attached to a roof or
dome, often used to admit light and air. The cupola shall be decorative with no access to either the
public or private individuals, or for human habitation or storage or shelter of goods.
Clerk’s Annotation for Official By-law Book
Date of First Reading:
Date of Advertisement – Notice of Intention:
Date of Second Reading:
Date of Advertisement of Passage of By-law:
Certification and seal:
Staff Report #3 Page 2
OHC Cupola Height Exemptions July 8, 2016
MOTION REQUIRING APPROVAL OF COUNCIL FROM
JULY 7, 2016 NOMINATING COMMITTEE
2016-286 MOVED by Councillor Veinotte, SECONDED by Deputy Warden Shatford that the
Nominating Committee recommend to Council to appoint Angela Jessome and Debra
Bond to the Joint Fire Advisory Committee (Village of Chester/Municipality of the
District of Chester). CARRIED.
2016-287 MOVED by Councillor Connors, SECONDED by Deputy Warden Shatford that the
meeting adjourn. CARRIED. (11:05 a.m.)
MUNICIPALITY OF THE
DISTRICT OF CHESTER
CAO UPDATE
REPORT TO Warden Allen Webber and Municipal Council Members
SUBMITTED BY Tammy Wilson, MURP, MCIP, Chief Administrative Officer
DATE June 30, 2016
SUBJECT CAO Report/Update April –June 2016
__________________________________________________________________________________________________________________
The following reports on the activities of the Municipality of District of Chester Administration and
Departments for the period of April 1, 2016 to June 30, 2016. The Report provides updates on the
actions identified on the Strategic Priorities Chart, as well as other activities identified as important
to update Council on.
NOW PRIORITIESNOW PRIORITIESNOW PRIORITIESNOW PRIORITIES
ACTION STATUS
Organics Processing • EOI for analysis and project development for
anaerobic digestion issued May 2015. Report to
Council in September 2015regarding results of EOI.
A decision has been made by Council to defer any
decision on moving forward with the Anaerobic
Digestion until such time as the status of the
COMFIT approval has been determined, and there is
more clarity around volumes
• COMFIT approval remains in place
• July 2015- Council passed a motion to not
proceed with Anaerobic Digestion due to
volume requirements and costs
• No action taking during the period of this
report
Landfill Options (Sustane) • Negotiations with Sustane ongoing
• Update and Request for Direction to Council –
April 2016 and June 2016
• Vertical Expansion Analysis and Revised
Closure Costs completed May 2016
• Update and Request for Direction re : Hosting
and Supply Agreement- June 2016
• Hosting and Supply Agreement being finalized
• Meeting with Valley and JSB pending re
Contract extension
Energy – Renewable to Retail • Inter-Municipal MOU executed
• Contract with Minas Energy executed
• Draft Option to Lease lands received
• Appraisal and Review of Lease being completed
by Turner Drake (LVR)
• Revised timeline- Dec 2016 for completion of
Phase 1
Branding- MODC Value
Proposition
• Final Brand / Logo selected by Council – May
2016
• Branding Strategy / implementation approved
June 30, 2016
• Brand Statement outstanding
Space Options • Report to COW/Council re: Options for
increasing Space- April 2016.
• Direction given to proceed with Annex
Renovations
• Report to COW- June 30 re: Phasing of
Renovations (asbestos abatement; heating
system; exterior work; interior work
Gold River Western School
Options
• Report to COW/Council – April 2016 re:
Options
• RFP for Purchase of School – April 2016; Closed
June 3, 2016
• Review of Proposals- June 23rd and July 7th
• Public meeting held – June 20th
• Pubic meeting pending for July 11th
Wind Revenue Reserve Projects • Report re: Guidelines / Criteria for Funding to
COW/Council in May 2016
• Guidelines/Criteria approved by Council
NEXT PRIORITIES NEXT PRIORITIES NEXT PRIORITIES NEXT PRIORITIES
ACTION STATUS
Municipal Infrastructure Plan • Plan Review Discussions commenced re:
Infrastructure
Marketing Strategy (MODC / KM) • Not Started
Mill Cove Fire Protection • $150,000 in 2016-17 Capital Budget (design)
• Final Report received from SNC Re
Assessment of System for Fire Protection
identification of capital improvements
/upgrades. Report to Council pending
• No further work completed during period of
report
Municipal Plan Review • Staff worked with the CPAC on the following
Policy matters:
o Planning area Designation for Settlement
Area and Hamlets
o Draft Mapping for Planning Area
Designation
o Liveable Communities Policy
o Implementation Policy
• Joint Council / CPAC Workshop held on Policy
related to Infrastructure /Servicing and Sea
Level Rise
Land Investigation • $300,000 in 2016-17 Capital Budget
• Several sites explored by Broker and Staff;
• Report to Council August 2016
KM Industrial Zone Amendments • Report to MAAC completed- May 2016
• Report to CPAC completed – May 2016
• Report to KM Monitoring Committee
completed – May /June 2016
• Recommendation to Council – June 2016
• First Reading completed – June 9, 2016
• Public Hearing / Second Reading scheduled
for July 14, 2016
Councillor Orientation Program • Not Started
Municipal Election • Agreement with SCQTYL executed for E-
Voting
• Voting By-law amendments – completed
• Agreement for Provincial voters list –
completed
• Poll Locations – booked
Affordable Housing • Workshop held with SHAC and the Town of
Mahone Bay and MODC Council – April 21,
2016
• Age Friendly Housing Study completed:
Request for Direction to COW – July 7, 2016
Organization Review • In-Camera Discussion
Parking Study • $35,000 in 2016-17 Budget
• Staff are working on preparing a Scope of
Work and defining outcomes; Report to
Council is pending
Streetscape Plan (Prioritize) • Not Started; Workshop planned for the Fall of
2016
Open Space Strategy - Background/ Land
Inventory and Assessment
• Review of Municipal properties has started
Debt Strategy • Not Started
DEPARTMENTAL ACTIONS ON STRATEGIC PRIDEPARTMENTAL ACTIONS ON STRATEGIC PRIDEPARTMENTAL ACTIONS ON STRATEGIC PRIDEPARTMENTAL ACTIONS ON STRATEGIC PRIORITIES CHARTORITIES CHARTORITIES CHARTORITIES CHART
ACTIONS STATUS
Succession Plan- Finance; Community
Development
• Director of Finance Recruitment completed
• Transition for the months of Sept/Oct
ISO 9001:2015 • Contract Awarded for Auditor – SAI
• Preliminary Assessment scheduled for
August 2016
Procurement Guidelines • Will be completed following implementation
of PO Module
PO Module Implementation • On-site Demo’s completed of Diamond
Solutions for PO Module (Kentville ; Truro)
• PO Workflow/Framework under
development
• Module selected and Implementation to occur
in September 2016
Investment Policy – KM • No progress during the period of this report
Standard Operating Procures (Sewers) • Ongoing
•
Tenders- Surveying; Engineering; Heavy
Equipment
• Engineering Services Contract- Public Works
completed
• Engineering Services Contract- Solid Waste
Completed
• Heavy Equipment Tender – Trails completed
• Heavy Equipment Tender – Municipal
Properties completed/ award pending
• Surveying Tender - outstanding
Sewer Infiltration Program • $92,500 in 2016-17 Capital Plan
• Chester WTP- completed rehabilitation of
approx. 18 manholes (Back Harbour;
Barkhouse Dr ; Pigloop and Nauss Pt Road)
• GPS of manholes ongoing
Capital Works Program • Fox Wood Drive- Tender Completed;
Construction to commence in July 2016
• CWWF (Infrastructure Funding) application
completed and submitted re: Mill Cove STP
and Western Shore STP
• Annex Building Renovation- commenced
• Public Works Truck Tendered- Review
pending
• Surplus Equipment Tender – completed
• Wild Rose Park Drainage- Meeting held with
NSDOTIR re solution
• Duke Street Sidewalk completion- 95%
complete
• Wild Rose Park LED Lighting Conversion-
Prices obtained; worked scheduled
Road/Sidewalks Mtce Program • Spring inspection on Sidewalks completed;
Kaizer Meadows Operational Approval • Approval renewed
• Review of Operations and accompanying
manual pending.
Facilitate Proposal Writing Workshop • No progress during the period of this report
Video Project- Website • Three Why Here Video’s completed
Safety Program Implementation • Safety Inspection Program Implemented; All
sites inspected
• Comprehensive Hazard Assessment
completed for all worksites and corrective
actions identified
• Management Training – Employment
Legislation (Human Rights; WCB; Labour
Standards; OH&S); WCB Program
• See Update– July 2016 (attached)
Public Participation Program Policy • Part of Plan Review
• Staff are currently working on a policy and
engagement framework
Flood Plain Mapping • $130,000 in 2016-17 Capital Budget
• LIDAR Contract Completed (partnership with
MODL and the Province of NS)
• LIDAR flown; modelling pending
Communications Strategy • Draft completed
• Communication Tools Info Sheet prepared for
the Town of Lunenburg
Website Phase 2 • Not started
Sewer Asset Collection Project (GPS) • Ongoing
• Assessment Management Session attended by
GIS Specialist and Director of Engineering
VM Upgrade • Request for Decision – re: Provincial Standing
Offer (Dell Canada) – June 30 Council
approved
• $ 60,000 in 2016/17 Capital Budget
Diamond E-Post • Agreement with Canada Post and PVSC
Completed
• Required Diamond Software upgrades
• Communications in Fall Tax Bill with
implementation Spring 2017
PC Roll Out • Request for Decision – Re Provincial Standing
Offer (IMP Solutions) approved by Council –
June 30
• $86,600 in 2016/17 Budget
Cloud Migration Strategy • In Progress
• Migration to Office 365 in 2016/17
After School Programs • Completed for 2015/16
• 2016/17 program development underway
Trail Enhancement Projects • Upgrades to Trail from Martins River to
Chester Basin underway (to be completed in
July 2016)
• Swing Gates being manufactured
Recreation 4 Life • Ongoing
Outdoor Recreation Development • Outdoor Recreation programming is being
organized for the fall of 2016
• Outdoor Council of Canada training being
organized for Outdoor Recreation Leaders
Water Tower Options • Report Assessment completed
• Implementation pending
Loader Tender • Delayed pending outcome of Sustane
negotiations
• Tender to be issued August 2016
Landfill Gas Exploration • No Progress during period of this report
South Canoe Look Off • Pending Budget approval and DNR Approval.
Signage placed in Card Lake Park
Other Activities
ACTION STATUS
Financial Quarterly Operating Budget
Report
• Forecast for 4th Quarter completed;
• Capital Investment Plan and 2016-17 Capital
Plan completed;
• 2016-17 Operating / Business Plan completed
, approved by Council and submitted to
Municipal Affairs
Wind Turbine – Performance Report • Monthly Report to COW- May and June 2016
Tax Billing • Interim Tax Bills sent out
Year –End Audit • In Progress. Targeting July 14th for Audit
Committee meeting
Municipal Newsletter • Completed and printed April 2016
REN • Liaison / Oversight Committee meeting-
• Revisions to Inter-Municipal Agreement
• Review of Business Plan for 2016-17
• AGM- June 20, 2016
• Regional Economic Strategy Session with
Municipal Units – July 20 /21st.
• Assisted with Interviews for Business
Strategist
• MODC providing payroll services
• Procurement / Financial Services has been
transitioned to REN
HR Matters • Sewer Operator – Recruitment underway
• Kaizer Meadows- Casual Scale House (sick
leave/vacation backup)
• Casual Administrative Floater Position –
Filled
• In Camera Discussion re: Organizational
Changes
MUNICIPALITY OF THE DISTRICT OF CHESTER
STRATEGIC PRIORITIES CHART
BLUE= COUNCIL – NOW PRIORITIES
GREEN – COUNCIL – NEXT PRIORITIES
Brown = Dept. Projects
June 30, 2016
NOW Milestone
1. LANDFILL OPTIONS March August 2016
2. ORGANIC PROCESSING OPTIONS March 2016
3. ENERGY- RENEWABLE TO RETAIL (Municipal Corp) Sept 2016
4. MODC VALUE PROPOSITION (BRANDING) March 2016
5. SPACE OPTIONS March 2016
5. GRWS - Disposition (EOI) March August 2016
6. WIND REVENUE RESERVE PROJECTS March 2016
6. MUNICIPAL ELECTION Sept 2016
7. COUNCILLOR ORIENATION August 2016
NEXT PRIORITIES Milestone
MUNICIPAL INFRASTRUCTURE PLAN- (Plan Review / Str. Location for ED) Oct 2016
MARKETING STRATEGY (MODC and KM) June 2016
MILL COVE FIRE PROTECTION Oct 2016
MUNICIPAL PLAN REVIEW Oct 2016
LAND INVESTIGATION June 2016
KM INDUSTRIAL ZONE AMENDMENTS March 2016
AFFORDABLE HOUSING March 2016
ORGANIZATION REVIEW July 2016
PARKING STUDY April 2016
STREETSCAPE PLAN - PRIORITIZE Sept 2016
OPEN SPACE – LAND INVENTORY / ASSESSMENT Sept 2016
DEBT STRATEGY Oct 2016
LAND USE BY-LAW - CHANGE IN USE AMENDMENTS – SITE PLANS;
MPS/LUB - STORAGE CONTAINERS
CAO/ ADMINISTRATION
ENERGY- RENEWABLE TO RETAIL
SPACE OPTIONS
MUNICIPAL ELECTION
COUNCILLOR ORIENTATION
ORGANIZATION REVIEW
• Succession Plan- Finance , Comm Dev’t
• ISO 9001:2015 Certification
FINANCE
DEBT STRATEGY
• Procurement Guidelines
• PO Module
• Investment Policy – KM Landfill Reserve
PUBLIC WORKS
MILL COVE FIRE PROTECTION
MUNICIPAL INFRASTRUCTURE PLAN
• Standard Operating Procedures – STP’s
• Tender’s- Surveying; Engineering; Heavy
Equipment (trails; municipal property
• Engineering Services Tender
• Sewer Infiltration Program
• Capital Works Program
• Road/Sidewalks Mtc Program
• Kaizer Meadows- Operation Approval Review
ECONOMIC DEVELOPMENT
MODC VALUE PROPOSITION
LAND INVESTIGATION- BUSINESS / INDUSTRIAL
PARK
MARKETING STRATEGY
GOLD RIVER WESTERN SHORE- EOI
• Facilitate Proposal Writing Workshop
• Video Project – Website
MUNICIPALITY OF THE DISTRICT OF CHESTER
STRATEGIC PRIORITIES CHART
BLUE= COUNCIL – NOW PRIORITIES
GREEN – COUNCIL – NEXT PRIORITIES
Brown = Dept. Projects
June 30, 2016
COMMUNITY DEVELOPMENT
MUNICIPAL PLAN REVIEW
WIND REVENUE RESERVE PROJECTS
KM INDUSTRIAL ZONE AMENDMENTS
AFFORDABLE HOUSING
LAND USE BY-LAW - CHANGE IN USE AMENDMENTS –
SITE PLANS;
MPS/LUB - STORAGE CONTAINERS
• Safety Program Development / Implementation
• Public Participation Program Policy
INFORMATION SERVICES
• Flood Plain Mapping (with CDD)
• Communications Strategy
• Website Content- Ph 2
• Sewer Asset Collection Project
• VM Upgrade
• Diamond Upgrade- E- Post
• PC Roll Out
• Cloud Migration Strategy
RECREATION
OPEN SPACE LAND INVENTORY / ASSESSMENT
• After School Program Implementation
• Trail Enhancement Projects
• Recreation 4 Life Project
• Outdoor Recreation Development
SOLID WASTE
ORGANICS PROCESSING OPTIONS REPORT
LANDFILL OPTIONS REPORT
• Water Tower Options
• Loader Tender
• Landfill Gas Exploration
• South Canoe Look Off
MUNICIPALITY OF THE DISTRICT OF CHESTER
STRATEGIC PRIORITIES CHART
BLUE= COUNCIL – NOW PRIORITIES
GREEN – COUNCIL – NEXT PRIORITIES
Brown = Dept. Projects
June 30, 2016
NOW Milestone
1. LANDFILL OPTIONS August 2016
2. ORGANIC PROCESSING OPTIONS ??? 2016
3. ENERGY- RENEWABLE TO RETAIL (Municipal Corp) Sept 2016
5. GRWS - Disposition (EOI) August 2016
6. MUNICIPAL ELECTION Sept 2016
7. COUNCILLOR ORIENATION August 2016
NEXT PRIORITIES Milestone
MUNICIPAL INFRASTRUCTURE PLAN- (Plan Review / Str. Location for ED) Oct 2016
MARKETING STRATEGY (MODC and KM) June 2016
MILL COVE FIRE PROTECTION Oct 2016
MUNICIPAL PLAN REVIEW Oct 2016
LAND INVESTIGATION June 2016
AFFORDABLE HOUSING March 2016
ORGANIZATION REVIEW July 2016
PARKING STUDY April 2016
STREETSCAPE PLAN - PRIORITIZE Sept 2016
OPEN SPACE – LAND INVENTORY / ASSESSMENT Sept 2016
DEBT STRATEGY Oct 2016
LAND USE BY-LAW - CHANGE IN USE AMENDMENTS – SITE PLANS;
MPS/LUB - STORAGE CONTAINERS
CAO/ ADMINISTRATION
ENERGY- RENEWABLE TO RETAIL
MUNICIPAL ELECTION
COUNCILLOR ORIENTATION
ORGANIZATION REVIEW
• Succession Plan- Finance , Comm Dev’t
• ISO 9001:2015 Certification
• Brand Implementation
FINANCE
DEBT STRATEGY
• Procurement Guidelines
• PO Module
• Investment Policy – KM Landfill Reserve
PUBLIC WORKS
MILL COVE FIRE PROTECTION
MUNICIPAL INFRASTRUCTURE PLAN
• Standard Operating Procedures – STP’s
• Tender’s- Surveying;
• Sewer Infiltration Program
• Capital Works Program
• Road/Sidewalks Mtc Program
ECONOMIC DEVELOPMENT
LAND INVESTIGATION- BUSINESS / INDUSTRIAL
PARK
MARKETING STRATEGY
GOLD RIVER WESTERN SHORE- Disposition
• Facilitate Proposal Writing Workshop
MUNICIPALITY OF THE DISTRICT OF CHESTER
STRATEGIC PRIORITIES CHART
BLUE= COUNCIL – NOW PRIORITIES
GREEN – COUNCIL – NEXT PRIORITIES
Brown = Dept. Projects
June 30, 2016
COMMUNITY DEVELOPMENT
MUNICIPAL PLAN REVIEW
AFFORDABLE HOUSING
LAND USE BY-LAW - CHANGE IN USE AMENDMENTS –
SITE PLANS;
MPS/LUB - STORAGE CONTAINERS
• Safety Program Development / Implementation
• Public Participation Program Policy
INFORMATION SERVICES
• Flood Plain Mapping (with CDD)
• Communications Strategy
• Website Content- Ph 2
• Sewer Asset Collection Project
• VM Upgrade
• Diamond Upgrade- E- Post
• PC Roll Out
• Cloud Migration Strategy
RECREATION
OPEN SPACE LAND INVENTORY / ASSESSMENT
• After School Program Implementation
• Trail Enhancement Projects
• Recreation 4 Life Project
• Outdoor Recreation Development
SOLID WASTE
ORGANICS PROCESSING OPTIONS REPORT
LANDFILL OPTIONS REPORT
• Water Tower Options
• Loader Tender
• Landfill Gas Exploration
• South Canoe Look Off
Council requests that will impact Strategic Priorities and thus need prioritization
1. Noise By-law- Research and Report on options (Council – June 30)
2. Sale of Surplus Property – Policy/Procedures (Council – June 30)
3. Rural Broadband- Inter-Municipal Partnership (Council – June 2016)