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MUNICIPALITY OF THE DISTRICT OF CHESTER
CHESTER MUNICIPAL COUNCIL
Thursday, July 28, 2016 at 8:45 a.m.
151 King Street, Chester, NS
AGENDA
1. MEETING CALLED TO ORDER.
2. MINUTES OF PREVIOUS MEETING:
2.1 Council – July 14, 2016
2.2 Council – June 30, 2016 - Correction to be made to motion 2016-263 from June 30, 2016 – “…
accept the 2016/17 Budget from the Village Commission of Chester and set the Fire Area Rate
for the Village of Chester at 0.047 0.0407 cents/$100 of assessment and the Fire Area Rate for
the Outside Areas at 0.0648 cents/$100 of assessment. CARRIED.”
3. COMMITTEE REPORTS:
3.1 Committee of the Whole – July 21, 2016 – Warden Webber
3.2 RCMP Advisory Board – July 19, 2016 – Warden Webber
3.3 Recreation & Parks – July 19, 2016 – Councillor Connors
3.4 Any other Committees.
4. MATTERS ARISING
4.1 Policy P-58 Remuneration of Appointed Committee Members – Amendment – Second and Final
Notice.
4.2 Wind Energy Project – Ellershouse.
5. CORRESPONDENCE:
5.1 Presentation by Sherbrooke Lake Access Advisory Committee (9:00 a.m.)
6. NEW BUSINESS
6.1 Request for Decision – July 22, 2016 regarding Building Inspection Vacation Coverage from
August 1-19, 2016 – Appointment of Building Inspectors.
7. ADJOURNMENT.
APPOINTMENTS ARRANGED
9:00 a.m. Sherbrooke Lake Committee Presentation
10:00 a.m. Auditors
In Camera following regular session under Section 22 of the MGA:
Contract Negotiations/Wind Energy Project
Council (continued) June 30, 2016 302
the rate for the Village Commission. There is a contract in place for fire service to the areas outside
of the Village of Chester.
The Budget and Area Rates were reviewed and a discussion was held with regard to the area rate
proposed for the Village and Outside Areas ($0.047 per $100 of Assessment). It was agreed that
funds should be put aside in a reserve for the Outside Areas if needed at a later date and it was
suggested that the rate for the Outside Areas remain as it was for the 2015/16 Budget Year
($0.0648 /$100 of Assessment ). A motion of Council is required to set the Fire Area Rate for the
Outside Areas.
2016-263 MOVED by Councillor Church-Cornelius, SECONDED by Councillor Veinotte that
Council accept the 2016/17 Budget from the Village Commission of Chester and set
the Fire Area Rate for the Village of Chester at $0.047 /$100 of assessment and the
Fire Area Rate for the Outside Areas at $0.0648 /$100 of assessment. CARRIED.
6.2 Surplus Equipment Policy discussion.
The CAO indicated that the Municipality currently has no Policy with regard to sale of surplus
equipment. When the Capital Budget was discussed it was noted that there would be some
equipment deemed surplus and the best practice to deal with surplus equipment is through the
tendering process. It has become clear that a Policy should be approved by Council to establish a
process and parameters for the tendering of surplus equipment.
The surplus equipment recently tendered will go to highest bidder as per previous practice and
staff was directed to develop a Policy with regard to the Municipality divesting itself of surplus
equipment.
6.3 Request for Decision – June 23, 2016 – Water Quality Monitoring Committee (Mill Cove).
It was noted that there had been a vacancy was on committee and the recommendation is to
appoint Blake MacDonald and reaffirm the committee members already on the board.
2016-264 MOVED by Deputy Warden Shatford, SECONDED by Councillor Armstrong that Council
appoint Blake MacDonald to the Water quality Monitoring committee, being a person
with professional knowledge of the techniques of water quality monitoring and
reaffirm the appointments of Kathy Gamache, Deputy Warden Floyd Shatford, Mary
Ellen Clancey, John McNeil, and Chris Fourgnaud. CARRIED.
6.4 Letter dated June 21, 2016 from Chester Garden Club requesting release of funds donated to
the Designated Community Project Fund on their behalf.
MOTIONS REQUIRING APPROVAL OF COUNCIL FROM
JULY 21, 2016 COMMITTEE OF THE WHOLE
2016-306 APPROVAL OF JULY 7, 2016 MINUTES
2016-307 RFP SUBMISSION NOT ACCEPTED – GOLD RIVER WESTERN SHORE SCHOOL
BUILDING
MOVED by Deputy Warden Shatford, SECONDED by Councillor Armstrong that the Committee
of the Whole recommend to Council to refuse to accept the proposal from Heather Brooker
regarding RFP T-2016-11 Purchase and Use of Gold River Western Shore School. CARRIED.
2016-308 OBTAIN QUOTE FOR DEMOLITION OF GOLD RIVER WESTERN SHORE
SCHOOL BULIDING
MOVED by Deputy Warden Shatford, SECONDED by Councillor Armstrong that the Committee
of the Whole recommend to Council to direct staff obtain an updated quotation for the cost to
demolish the school to present to Council and further that staff prepare a timeline and
proposed action plan for the demolition of the school recognizing that the community has
requested the demolition take place after children have returned to school in September.
CARRIED.
2016-309 JOINT APPLICATION – AGE FRIENDLY COMMUNITY GRANT
MOVED by Councillor Armstrong, SECONDED by Deputy Warden Shatford that the Committee
of the Whole recommend to Council to authorize staff to move forward to submit a joint
application with the New Ross Family Resource Centre (NRFRC) and the New Ross Community
Care Centre Society (NRCCCS) and submit an Age Friendly Community Grant Application.
CARRIED.
2016-310 WESTERN SHORE SEWER – FUNDS FOR SOLUITION TO VIBRATION
PROBLEMS
MOVED by Deputy Warden Shatford, SECONDED by Councillor Church-Cornelius that the
Committee of the Whole recommend to Council to approve an unbudgeted amount of up to
$15,000 net HST (Sewer Funds) and direct staff to further investigate and solve the problem of
vibrations being experienced at a residence in Western Shore, reporting to Council if an
exceedance is anticipated, for further direction. CARRIED.
2016-311 NOTICE OF INTENTION TO AMEND
MOVED by Councillor Church-Cornelius, SECONDED by Deputy Warden Shatford that the
Committee of the Whole recommend to Council its Notice of Intention to amend Policy P-20
Miscellaneous Fees Policy
2016-312 WAIVING OF TIPPING FEES – WSFD DERELICT HOUSE
MOVED by Councillor Veinotte, SECONDED by Councillor Connors that the Committee of the
Whole recommend to Council to waive tipping fees as requested by the Western Shore Fire
Department for a derelict house being demolished. CARRIED.
2016-313 WAIVING OF TIPPING FEES – BURNED RESIDENCE
MOVED by Councillor Veinotte, SECONDED by Councillor Connors that the Committee of the
Whole recommend to Council to waive tipping fees, as per Policy P-20 Miscellaneous Fees
Policy, and as requested by the community group East River Village Hall for a house belonging
to a resident that burned down. CARRIED.
2016-314 DISTRICT 5 STREETLIGHTS
MOVED by Councillor Church-Cornelius, SECONDED by Deputy Warden Shatford that the
Committee of the Whole recommend to Council to approve the request of the from Western
Shore & District Fire Department for street lighting changes/additions as follows:
• 59 Crandall Road, Martins Point – move streetlight to the next pole (relocation).
• Adelia Road (off Highway 3), Gold River – installation of a street light at the beginning of
Adelia Road (new).
• George Dorey Road, (off Highway 3), Western Shore – installation of a streetlight at the
beginning of George Dorey Road (new).
• Sewer Treatment Plant Facility, Martins Point – repair of street light near the bridge
(repair).
CARRIED.
2016-315 ADJOURNMENT
MOTIONS FOR COUNCIL’S CONSIDERATION FROM
TUESDAY, JULY 19, 2016
CHESTER MUNICIPAL RECREATION AND PARKS COMMITTEE
2016-302 APPROVAL OF MINUTES
2016-303 MOVED by Susan Larder, SECONDED by Adam Kaizer, that the Recreation Committee
recommend to Council that we recognize the Special Olympics Athletes who won Gold
Medals at a Council meeting and present each Athlete with a certificate. MOTION
CARRIED.
2016-304 MOVED by Susan Larder, SECONDED by Adam Kaizer, that the Recreation Committee
recommend to Council that we give John Fisher of Chester Basin $500 to help cover the
costs for attending the Spalding Cup in Montreal, Quebec from July 7 to 16. MOTION
CARRIED.
2016-305 MEETING ADJOURN
Notice of Intention to Amend – Committee of the Whole – July 7, 2016
First Notice – Council – July 14, 2016 (2016-278/290)
Second/Final Notice – Council – July 28, 2016
Effective Date –
DRAFT FOR AMENDMENT
MUNICIPALITY OF THE DISTRICT OF CHESTER
POLICY P-58
REMUNERATION OF APPOINTED COMMITTEE MEMBERS
BE IT RESOLVED that the remuneration of the Council appointed public members of the following
Committees of Council shall be paid $60.00 per meeting:
1. Committees of Council:
1.1 Heritage Advisory Committee
1.2 Citizens Landfill Monitoring Committee
1.3 Planning Advisory Committee
1.4 RCMP Advisory Committee
1.5 Recreation & Trails Committee
1.6 Joint Fire Advisory Committee (Village Commission and Municipality)
2. The Municipal Fire Advisory Committee is recognized as a Committee of Council, however,
will only be paid mileage at the current rate ($/km) for the fuel expense incurred to and
from scheduled meetings.
3. This list of Committees may be amended by Council from time to time.
4. This amended Policy shall take effect on the 13th day of October, 2011. New Date.
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MUNICIPALITY OF THE
DISTRICT OF CHESTER
REQUEST FOR DECISION
REPORT TO Municipal Council
SUBMITTED BY Tara Maguire, Community Development Director
DATE July 22, 2016
SUBJECT Building Inspection – Vacation Coverage
ORIGIN Procurement Process - T 2014-013 & Council Motion 2014-541
______________________________________________________________________________________________________________________
CURRENT SITUATION:
Council has entered into memorandums of understanding with the Town of Wolfville and the
Municipality of the District of Lunenburg for the provision of Building Inspection Services. In order to
ensure that the Building Officials have authority to enforce the Building Code and our Building By-law
they need to be appointed as Building Officials.
RECOMMENDATION:
To appoint the following individuals as Building Officials in the Municipality of the District of
Chester for the period of August 1, 2016 to August 19, 2016:
Ergin Nemburt
Glen LaLacheur
Brent Haase
Amanda Fancy
Mike Bevis
BACKGROUND:
Section 5 of the Nova Scotia Building Code Act, establishes Council as the body having responsibility
for the administration and enforcement of the Act. It also requires that Council appoint a building
official(s) to administer and enforce this Act in the Municipality. The Chief Building Inspector and
Building Inspector are also appointed by Council to enforce the National Building Code Act and
Regulations (Section 4, Building Code Act) and Municipal Building By-Laws within the Municipality of
the District of Chester.
DISCUSSION:
Wolfville has agreed to provide an inspector for 3 days for the three weeks we require an inspector.
Ergin Nembert will primarily provide this service, however, if he is unavailable they may need to send
Glen LaLacheur. Both are Certified Level 2 Building Inspectors.
MODL will provide an inspector one day a week. Brent Haase will primarily be the inspector providing
this service, however, MODL has requested that Amanda Fancy and Mike Bevis be appointed in the
event that Brent is not available.
Prepared BY Tara Maguire Date 7/22/2016
Reviewed BY Date
Authorized BY Date