HomeMy Public PortalAbout2016-08-18_COW_Public Agenda Package
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COMMITTEE OF THE WHOLE
AGENDA
Thursday, August 18, 2016 at 8:45 a.m.
Chester Municipal Council Chambers
151 King Street, Chester, NS
1. MEETING CALLED TO ORDER.
2. MINUTES OF PREVIOUS MEETING:
2.1. Committee of the Whole – July 21, 2016
3. MATTERS ARISING.
4. CORRESPONDENCE:
4.1. Letter from Aspotogan Heritage Trust dated August 10, 2016 regarding Letter to
Council dated April 2016 regarding “sidewalk expansion consideration” in Hubbards.
4.2. Letter from Municipality of the District of Barrington dated July 14, 2016 to UNSM
regarding Suspension of Resolutions Submissions.
5. NEW BUSINESS:
5.1. Memo/Staff Report from Director of Engineering and Public Works dated August 9,
2016 regarding Future Central Water System – Village of Chester.
5.2. Wind Turbine Log Report – July 2016.
6. IN CAMERA:
6.1 Land Negotiations – Business/Industrial Park - MGA Section 22(2) (a)
(9:30 a.m.)
7. ADJOURNMENT.
“Investing in Community Visions”
August 10, 2016
Re: Letter to Council dated April 2016 regarding “sidewalk expansion consideration” in Hubbards
Dear Council members, The Aspotogan Heritage Trust has recently received a grant of $4,663.88 from the Province’s Connect2 Active Transportation fund. The intent of these monies is to construct a new pathway from the corner of
Highways 3 and 329, through our property, to the trailhead of the Aspotogan Trail. This pathway will serve to direct trail users towards the shops and services of Hubbards; connect them to the existing sidewalk on highway 3; and provide a non-motorized, road-separated route for AHT visitors and the children of the Through the Years Daycare Centre. As stated in our original request, safety is our primary motivation for seeking infrastructure improvements at this location.
We recognize that sidewalks can be a significant capital investment. That is why we are pleased to have been able to propose a less costly, yet equally safe and functional trail solution for moving people thorough this hub location in Hubbards.
In our submission to the Connect2 program we identified the total project cost to be $10,947. This includes in-kind support from the AHT ($450), MODC ($870 for project coordination and bollard installation); and cash contributions from Connect 2 ($4,663) and the Aspotogan Heritage Trust ($2,482). Therefore, we respectfully request from Council funds to match the AHT’s contribution in the amount of $2,482.
Please do not hesitate to contact me should you have any questions. Sincerely,
Kathryn Gamache Executive Director, Aspotogan Heritage Trust
10 Pte. Richard Green Lane
P.O. Box 99, Hubbards, Nova Scotia B0J 1T0
Tel: 902-857-1133 Fax: 902-857-1117
info@aspotogan.org
www.aspotogan.org
MEMORANDUM/STAFF REPORT
Prepared By:Matthew S. Davidson, P.Eng Date:August 9, 2016
Reviewed By:Tammy S. Wilson, CAO Date August 9, 2016
Authorized By:Tammy S. Wilson, CAO Date August 10, 2016
CURRENT SITUATION
On May 19th, 2016,The Director of Engineering and Public Works was instructed to provide
Councillor Armstrong with a ball-park figure for providing water to the village, based on full cost
recovery.
RECOMMENDATION
N/A
BACKGROUND
At the February 4th, 2016 Committee of Whole meeting, Council requested staff to list and
summarize the various reports regarding the future water system for the Village of Chester.The
summarized list was provided as part of a Request for Direction, dated April 20th, 2016 and
reviewed by Council at the May 19th, 2016 Committee of the Whole.
DISCUSSION
When reviewing costs associated with a Central Water System for the Village of Chester,it is
important to clarify that there may be three (3)different cost categories; capital construction,
connection and operational costs.
Capital Costs
REPORT TO:Municipal Council
SUBMITTED BY:Engineering and Public Works Dept.
DATE:August 9, 2016
SUBJECT:Future Central Water System –Village
of Chester
ORIGIN:Comm. of the Whole -May 19, 2016
2 Memorandum/Staff Report
In terms of the capital cost of construction and the recovery of those funds, it will be assumed
that the service area for Central Water will be equivalent to the Village’s Central Sewer system,
which would mean that the system would service approximately 800 connections of various type,
but mostly residential.For the purposes of this report, it will also be assumed that the capital
cost of construction for the future water system is approximately $13 million (2011 Dollars). This
estimated cost would account for such features as raw water transmission lines from Spectacle
Lake, a treatment plant, water storage (i.e. reservoir), transmission and distribution lines, as well
as Engineering and a Contingency (i.e.25 % of construction costs). Given that the estimate is in
2011 Dollars, an inflation factor should be applied (i.e. 8 % per year); additionally the design of
the system should be accounted for in the estimate (i.e. approximately 5-10 % of construction
costs) as well as HST. Once factoring in these additional costs,the updated capital cost of
construction is estimated to be $22,000,000 (2016 Dollars, Net HST). It is important to note, that
the Municipality has not completed a design to date, therefore, these estimates are preliminary,
indicating an approximate order of magnitude (i.e. Class D, +/-50 %) and may greatly vary with
detailed design estimate, depending on a variety of factors. If one was to simply assume full
capital cost recovery amongst the estimated 800 connections,a single capital recovery cost is
estimated to be $27,500, subject to any Council policy for recovering borrowing interest and
project funding (i.e. Federal/Provincial Funding)
Method to Recover Costs of installing Water System-Capital Cost Recovery
Section 81 of the Municipal Government Act enable a Municipality to recover the capital portion
of installing a water system. To do so, Council would be required to establish a By-law that sets
out:a)The method of charge Charges (in proportion to frontage, area, assessment or othermethod established by By-law.)b)Lump Sum Payment or payment in annual installments (for a set period of time,i.e.10years)c)Interest payable annually on the amount outstanding and unpaid (even for charges paidby annual installment);d)When the charge is to be applied (all properties, regardless of connection, or only atconnection time). This influences the charge to be applied.
Connection Costs
The other costs, it can be assumed that the cost to connect would be similar to the cost of
connecting to the Central Sewer System, approximately $2,500.
Operating Costs
3 Memorandum/Staff Report
Such a water system would be considered a Municipal Water System and require approval under
the Activities Designation Regulations (to construct and operate) from NSE. In addition,
classification and associated monitoring requirements would fall under the Water and
Wastewater Facilities and Public Drinking Water Supply Regulations.
The Water System would be considered a Public Utility under the Public Utilities Act and thus the
Nova Scotia Utility and Review Board (NSUARB) would be set all rates, tolls and charges, fire
protection charges, and rates and approve all future capital expenditures in excess of $250,000.
As such rates for operating costs would be set by the NSUARB.
That being said, when estimating operation costs, we can look to our municipal neighbors, Town
of Bridgewater, Lunenburg and Mahone Bay to gain a sense of operating costs.It should be noted
that this is for illustration purposes and does not necessarily reflect what the operating costs
would be for a water system that services the Village of Chester.
Community Base Rate –5/8”
Meter
Meter Rate -
$/m3)
Consumption(m3)Estimate Bill
Bridgewater $ 254.28 $ 1.021 365 $ 626.95
Lunenburg $ 285.88 $ 0.994 365 $ 648.79
Mahone Bay $ 302.52 $ 1.762 365 $ 945.63
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