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Home My Public Portal About2023-09-11 Protective Services Meeting Minutes1 Sussex Minutes of Meeting of Protective Services Committee 09-23 September 11, 2023 6:00 p.m. Present: Deputy Mayor Wilson, Councillor Nelson, Councillor Milner - Chairperson, Councillor Maguire, Councillor Bobbitt - Vice Chairperson, Councillor MacLeod Staff Present: Scott Hatcher, Chief Administrative Officer, Fire Chief Reicker, By-law Enforcement Officer Butcher, Heather Moffett, Treasurer 1. APPROVAL OF AGENDA Moved by: Councillor Nelson Seconded by: Councillor Maguire THAT the Committee approve the agenda as presented. Motion Carried 2. DISCLOSURE OF CONFLICT OF INTEREST No members present declared a conflict on any of the items on the agenda at this time. 3. APPROVAL OF MINUTES MEETING #08-23 Moved by: Councillor Nelson Seconded by: Councillor MacLeod THAT the Committee approve the minutes of meeting 08-23 as circulated. Motion Carried 4. DELEGATION 4.a DOG ATTACK - 82 PARK STREET Chairman Milner welcomes Cynthia and Matthew Devolder, owners of the dog, Marissa Belding, mother of the victim, Jason Smith, victim, as well as NBSPCA Inspector Hassen Riyaleh. Chairman Milner requests the report of Animal Control Officer Riyaleh. - Inspector Riyaleh received the file on June 4, 2023. - Made a visit on June 6th, 2023 2 - Inquired on the vaccination records. - Vaccinations had expired. Compliance order issued to get vaccinations. - July 6th, 2023 - no vaccinations. - Here today to discuss incident. Town Compliance Officer - No communication with dog owner. - Other resident took letter to give to dog owner. - Dog was aggressive during visit. Marissa Belding addresses the Committee. - Not present at the incident on Park Street. - Picked up Jason and took him to the hospital. - Over visiting when the dog attacked. Lunged at his face then bit his back. - Mark on his face that required attention. - Medical expense - none noted. Matthew and Cynthia were home at the time of the incident. - Kids coming and going. - Their dog did nothing. - Has not bitten before until now. - Dog had a shock collar. - No commotion. Didn't see or hear anything - Dog does have a town license. - Rabies shot expired for a year. Cost prohibitor at this point given the financial status of the family. Number of questions from the Committee members. Chairman Milner thanks all attendees. 5. POLICE SERVICE REPORT Police report will be delivered to Committee of the Whole meeting on September 18, 2023. 6. ANIMAL CONTROL REPORT By-law Enforcement Officer Butcher reviews with the Committee the July 2023 animal control report. Two complaints received. No complaints in either Ward during the month of August 2023. 7. FIRE SERVICE REPORT 7.a IN TOWN CALLS Chief Reicker reviews the in -town calls for August 2023 with the Committee. There were 17 calls in August 2023, 10 calls in August 2022. There were 108 calls year to date August 2023, 74 calls year to date in August 2022. 3 - 1 Alarm Response — Residential — Non -Human Error 1 Alarm Response — Residential — Technical - 1 Alarm Response — Comm/Ind — Technical - 1 Minor Structure Fire — Residential - 1 Minor Structure Fire — Comm/Ind - 1 Hydro Pole/Downed Wires - 2 Vehicle Fires - 3 MVC - 1 Fire Pits - 1 Off Road Rescue - 2 Public Assistance - 2 Medical Assistance 7.b OUT OF TOWN CALLS Chief Reicker reviews the out-of-town calls for August 2023 with the Committee. There were 12 calls in August 2023, 25 calls in August 2022. There were 67 calls year to date 2023, 94 calls year to date in 2022. - 2 Alarm Response — Residential — Human Error 2 Alarm Response — Residential — Technical - 1 Vehicle Fires - 4 MVC - 1 Off Road Rescue 1 Medical Assistance - 1 Other Grand total of 29 calls in August 2023, compared to 25 in August 2022. 175 grand total calls year-to-date, compared to 168 total calls for the same period in 2022. 7.c VOLUNTEER HOURS Chief Reicker reviews the report which indicated that the number of volunteer hours by fire service personnel for the month of August 2023 totaled 46.50 hours. Volunteer hours for the same period last year totaled 188.00 hours. Details of volunteer hours include the following: - 12.00 Monthly Meetings - 5.00 Officers' meetings 2.00 EMO radio - 26.50 In-house training - 1.00 Safety talks/ Fire drills/ Car seats - $769.11 cost equivalent of volunteer hours The volunteer hours for this year to date totaled 1,466.00 hours, and in the same year to date in 2022 were 1,102.50 hours. 4 Total hours for fire calls in August 2023 are 314.00 hours in comparison to 289.00 hours for the same period in 2022. There were 2,594.00 total hours this year to date, and 1,938.00 hours for the same period 2022. 7.d SUSSEX FIRE OFFICER'S MEETING MINUTES - JULY 27, 2023 Chief Reicker reviews with the Committee the Sussex Fire Officer's meeting minutes from July 27, 2023. Highlighted the community engagement. 7.e SUSSEX FIRE DEPARTMENT REGULAR MEETING MINUTES - AUGUST 03, 2023 Chief Reicker reviews with the Committee the regular meeting minutes of August 3, 2023. Staffing for the Balloon Fiesta and Flea Market highlighted. 7.f SUSSEX FIRE PREVENTION - SAFETY EDUCATION REPORT, AUGUST 2023 Chief Reicker reviews with the Committee the Fire Safety Education report for August 2023. - 3 Mobile fire prevention trailers. Looking forward to Sussex hosting one of the trailers. - October 8 -14th is fire prevention week in N.B. 8. BUILDING INSPECTION / BY-LAW ENFORCEMENT REPORT 8.a MONTHLY BUILDING PERMIT REPORT TO COMMITTEE The Monthly Building Permit Report indicated that 25 permits were issued during the month of August 2023 with a total evaluation of $2,227,885 while August 2022 permits were valued at $1,632,601 in Ward 1, and $2,050,000 in Ward 2. 8.b MONTHLY BUILDING PERMIT REPORT TO COUNCIL Report to Council will be filed with Council at their regular meeting. 8.c BUILDING PERMIT ENFORCEMENT Building Inspector Butcher indicated that there is nothing new to report on this item at this time. 8,d ENFORCEMENT AND BY-LAWS 8.d.1 23 25 PETER STREET - PID 00263558 Some construction started with the entryway being rebuilt. The existing permit has expired and By-law Enforcement Officer Butcher requests to begin the process of issuing a Notice to Comply as per By-law #701- 19 for maintenance and occupancy standards for residential properties within the town of Sussex. 5 Moved by: Councillor Babbitt - Vice Chairperson Seconded by: Councillor MacLeod THAT the Committee recommends to Council that Council authorizes town administration to begin the process of issuing a Notice to Comply as per By-law #701-19 for maintenance and occupancy standards for residential properties within the town of Sussex. Motion Carried 8.d.2 102 PARK STREET -- PID 00264606 No work has been started to date. The letter was sent last month and received on August 19, 2023. The letter gives Twello to the end of September 30, 2023, to move forward or the Town will begin the process of enforcing By-law #701-19 for maintenance and occupancy standards for residential properties within the town of Sussex. 8.e BY-LAW ENFORCEMENT 8.e.1 STEWARTAVENUE - DOG COMPLAINT Nothing new to report at this time. 8,f GENERAL Nothing new to report at this time. 8.g REQUESTS FOR APPROVAL Nothing new to request at this time. 9. BUSINESS ARISING OUT OF MINUTES Nothing new to report at this time. 10. NEW BUSINESS 10.a IOM CHIEF ROCKER - RESIGNATION CHAPLAIN VINCENT Chief Reicker reviews with the Committee the resignation of Rev. Richard Vincent as Chaplain and member of the Sussex Fire Department. Moved by: Councillor Maguire Seconded by: Deputy Mayor Wilson THAT the Committee recommend to Council that Council accept with regret the resignation of Chaplain Richard Vincent from the Sussex Fire Department. Motion Carried 6 10.b IOM CHIEF REICKER - FIREFIGHTER RICHARDSON RESIGANTION Chief Reicker reviews with the Committee the resignation of firefighter Cody Richardson as member of the Sussex Fire Department. Moved by: Councillor MacLeod Seconded by: Councillor Nelson THAT the Committee recommend to Council that Council accept with regret the resignation of Firefighter Cody Richardson from the Sussex Fire Department. Motion Carried 10.c FIRE STATION DESIGN ASSESSMENT - ENGINEERING SERVICES Chief Reicker and CAO Hatcher review with the Committee the design services proposal received from Polyline Designs Inc. to review service improvements to the Sussex Fire Department. Brief discussion. Moved by: Deputy Mayor Wilson Seconded by: Councillor Bobbitt - Vice Chairperson THAT the Committee recommend to Council that Council accept the design proposal from Polyline Designs Inc. to review service improvement to the fire station building in the proposed amount of $8,930.00 exclusive of HST. Motion Carried 10.d PNB LETTER - EMERGENCY PREPAREDNESS PNB letter related to emergency preparedness received and filed by the Committee. 11. PERSONNEL 11.a EMERGENCY MANAGEMENT OPERATIONS GROUP - COVID PLAN REVIEW AUGUST 2023 CAO Hatcher reviews with the Committee the recommendations of the Emergency Management Operations Group related to changes to the Town COVID protocols. Lengthy discussion on the merits of working changes to COVID protocols. Moved by: Councillor Bobbitt - Vice Chairperson Seconded by: Deputy Mayor Wilson THAT the Committee recommend to Council that Council accept the recommended changes to the Town's COVID protocols as recommended 7 by the EMOG to lift all current protocols and rescind the COVID-19 Operational Plan. Motion Carried 12. ACCOUNTS Moved by: Councillor Nelson Seconded by: Councillor MacLeod THAT the Committee recommend to Council that Council approve for payment the Protective Services Committee accounts for the month of August 2023, totaling $14,330.12. Motion Carried 13. DATE OF NEXT SCHEDULED MEETING The next regular meeting is scheduled for October 16, 2023, at 6:00 pm. 14. ADJOURNMENT Moved by: Deputy Mayor Wilson Seconded by: Councillor Bobbitt - Vice Chairperson THAT this meeting of the Protective Services Committee be adjourned. Motion Carried COUNCILLOR MILNER, CHAIRPERSON S.M. HATCHER, P. ENG., CAO