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Home My Public Portal About2023-09-18 Council Meeting MinutesSussex Minutes of Meeting of Council September 18, 2023 7:00 p.m. Present: Deputy Mayor Wilson, Councillor Nelson, Councillor Brenan, Councillor Milner, Councillor Maguire, Councillor Bobbitt Absent: Mayor Thorne, Councillor MacLeod Staff Present: Scott Hatcher, Chief Administrative Officer, Heather Moffett, Treasurer, Tara Olesen, Town Clerk 1. Approval of Agenda Moved by: Councillor Brenan Seconded by: Councillor Nelson THAT the agenda for this regular Council meeting be approved as circulated. Motion Carried 2. Disclosure of Conflict of Interest No members present declared a conflict of interest on any items on the agenda at this time. 3. Approval of Minutes 3.a Special Council Meeting August 23, 2023 Moved by: Councillor Milner Seconded by: Councillor Nelson THAT the minutes of the special meeting of the Council of the town of Sussex, held on August 23, 2023 be approved as circulated Motion Carried 3.b Regular Council Meeting August 23, 2023 Moved by: Councillor Maguire Seconded by: Councillor Milner THAT the minutes of the regular meeting of the Council of the town of Sussex, held on August 23, 2023 be approved as circulated. Motion Carried 4. Business Arising out of Committee of the Whole - Nil 5. Delegations, Petitions and Correspondence — Nil Minutes of Regular Meeting of Sussex Council September 18, 2023 2 6. Fire Report Moved by: Councillor Milner Seconded by: Councillor Nelson THAT the Fire Report for the month of August 2023 be received as circulated. Motion Carried The report indicated that during the month the Fire Department responded to 29 calls with 17 calls originating within the boundaries of Sussex and 12 calls outside of the boundaries of Sussex. 7 Building Inspector's Report Moved by: Councillor Milner Seconded by: Councillor Bobbitt THAT the Building Inspector's Report for the month of August 2023 be received as circulated. Motion Carried The report indicated that during the month, the Building Inspector issued 5 permits for New Construction totaling $1,479,385 and 20 permits for Renovations, Repairs and Alterations totaling $748,500. 8. Development Officer's Report Moved by: Councillor Nelson Seconded by: Councillor Milner THAT the Development Officer's Report for the month of August, 2023 be received as circulated. Motion Carried The report indicated that during the month, there were 2 Subdivision Plans, 1 Amending Subdivision Plan, 1 Tentative Subdivision Plan and 1 Surveyor's Real Property Report submitted for approval. 9. Planning Advisory Committee Minutes The Planning Advisory Committee did not meet in September. 10. Unfinished Business 10.a By-law 125-14-04 A By -Law To Amend The Village Of Sussex Corner Rural Plan By -Law # 125.14 10.a.1 First Reading by Title Moved by: Councillor Brenan Seconded by: Councillor Babbitt THAT Council have a first reading by title of By-law 125-14-04 -A By - Law to Amend the Village of Sussex Corner Rural Plan Motion Carried Minutes of Regular Meeting of Sussex Council September 18, 2023 3 10.a.2 Second Reading by Title Moved by: Councillor Milner Seconded by: Councillor Brenan THAT Council have a second reading by title of By-law 125-14-04 - A By -Law to Amend the Village of Sussex Corner Rural Plan Motion Carried 11. Report of Committees 11.a Community Services Committee Moved by: Councillor Milner Seconded by: Councillor Bobbitt THAT the report of the Community Services Committee Meeting 09-23 of September 12, 2023 be received as circulated Motion Carried Moved by: Councillor Milner Seconded by: Councillor Nelson THAT Council accept the quotation from Riteway Heating & Ventilation Service Ltd. to supply and install the mini -split heat pump at 1067 Main Street for a total cost of $4,843 HST included. Motion Carried 11.b Economic Development and Long Range Planning Committee Moved by: Councillor Nelson Seconded by: Councillor Milner THAT the report of the Economic Development and Long Range Planning Committee Meeting 09-23 of September 12, 2023 be received as circulated Motion Carried 11.c Works Committee Moved by: Councillor Babbitt Seconded by: Councillor Milner THAT the report of the Works Committee Meeting 09-23 of September 11, 2023 be received as circulated Motion Carried Moved by: Councillor Babbitt Seconded by: Councillor Nelson THAT Council authorize the renovation costs for assessment and maintenance intervention in the Ward 2 Water Production Wells identified in the Gemtec Sussex Corner Municipal Well assessment and proposal work in the amended amount of $130,000.00 exclusive of HST. Motion Carried Minutes of Regular Meeting of Sussex Council September 18, 2023 4 Moved by: Councillor Bobbitt Seconded by: Councillor Milner THAT Council approve the Superintendent of Public Works to attend the Annual CPWA Fall Conference in Fredericton for a total of $864.92 HST included as a budgeted item. Motion Carried Moved by: Councillor Bobbitt Seconded by: Councillor Milner THAT Council approve the purchase and installation of 5 two-way radios in works department equipment from Custom Communication for a cost of $5,318.75 inclusive of HST. Motion Carried Moved by: Councillor Bobbitt Seconded by: Councillor Nelson THAT Council award Tender T-09-23 for the supply of Automotive Belts and Filters for a three (3) year period from October 1, 2023 to September 30, 2026 to NAPA Sussex. Motion Carried Moved by: Councillor Bobbitt Seconded by: Councillor Milner THAT Council approve the purchase of the 2023 Ford Super Duty F-350 from Downey Ford Sales Ltd. for the purchase price of $71,762.00 exclusive of HST. Motion Carried Moved by: Councillor Bobbitt THAT Council approve the Brown's Paving Ltd. quotation to place seal asphalt on a portion of Turnmill Lane and Thomas Lane and to place base asphalt on the Bryant Drive extension for the quotation price of $124,868.66 inclusive of HST. 11.d Protective Services Committee 11.d.1 Regular Meeting - September 11, 2023 Moved by: Councillor Milner Seconded by: Councillor Bobbitt THAT the report of the Protective Services Committee Meeting 09-23 of September 11, 2023 be received as circulated Motion Carried Moved by: Councillor Milner Seconded by: Councillor Babbitt THAT Council authorizes town administration to begin the process of issuing a Notice to Comply for 23 - 25 Peter Street - PID 00263558 as Minutes of Regular Meeting of Sussex Council September 18, 2023 5 per By-law #701-19 for maintenance and occupancy standards for residential properties within the town of Sussex. Motion Carried Moved by: Councillor Milner Seconded by: Councillor Nelson THAT Council accept with regret the resignation of Chaplain Richard Vincent from the Sussex Fire Department. Motion Carried Moved by: Councillor Milner Seconded by: Councillor Bobbitt THAT Council accept with regret the resignation of Firefighter Cody Richardson from the Sussex Fire Department. Motion Carried Moved by: Councillor Milner Seconded by: Councillor Nelson THAT Council accept the design proposal from Polyline Designs Inc. to review service improvement to the fire station building in the proposed amount of $8,930.00 exclusive of HST. Motion Carried Moved by: Councillor Milner Seconded by: Councillor Bobbitt THAT Council accept the recommended changes to the town's COVID protocols as recommended by the Emergency Operations Control Group to lift all current plans and protocols and rescind the Sussex COVID-19 Operational Plan. Motion Carried 11.d.2 Special Meeting - September 14, 2023 Moved by: Councillor Milner Seconded by: Councillor Brenan THAT the report of the Special Protective Services Committee Meeting #09-14-03 of September 14, 2023 be received as circulated. Motion Carried Moved by: Councillor Milner Seconded by: Councillor Brenan THAT Council deem the beagle mastiff mix dog "Harley" owned by Cynthia and Matthew Devolders currently residing at 82 Park Street as Fierce and Dangerous in accordance with the Animal Control By-law #250-11, Section IX and requirements as follows: (a) such animal is licensed with the Town as a fierce or dangerous animal in accordance with Section III; (b) such animal is spayed or neutered; Minutes of Regular Meeting of Sussex Council September 18, 2023 6 (c) such animal comply with the owners' responsibilities as outlined in this by-law; (d) such animal shall be muzzled at all times when the animal is off the owner's property; (e) at all times when off the owner's property, the animal shall be on a leash not longer than one (1) metre and under the control of a responsible person over the age of eighteen (18); (f) when such animal is on the property of the owner, it shall be either securely confined indoors or in a securely enclosed and locked pen or structure, suitable to prevent the escape of the fierce or dangerous animal and capable of preventing the entry of any person not in control of the animal. Such pen or structure must have minimum dimensions of two (2) metres by four (4) metres and must have secure sides and a secure top. If it has no bottom secured to the sides, the sides must be embedded into the ground no less than thirty (30) centimeters deep. The enclosure must also provide protection from the elements for the animal. The pen or structure shall not be within one (1) metre of the property line or within three (3) metres of a neighboring dwelling unit. Such animal may not be chained as a means of confinement; and (g) a sign, as depicted below with minimum dimensions of two hundred fifty by hundred (250 X 100) millimeters, is displayed at each entrance to the property and building in which the animal is kept warning in writing, as well as with a symbol, that there is a dangerous animal on the property. This sign shall be visible and legible from the nearest road or thoroughfare. Motion Carried 11.e Administration Committee Moved by: Councillor Brenan Seconded by: Councillor Milner THAT the report of the Administration Committee Meeting 09-23 of September 14, 2023 be received as circulated Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Nelson THAT Council approve the Draft 2024 Sussex Regional Library Budget and to forward the budget to the Kings Regional Service Commission Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Maguire THAT Council approve the proposed 2024 Sussex Fire Budget as presented. Motion Carried Minutes of Regular Meeting of Sussex Council September 18, 2023 7 Moved by: Councillor Brenan Seconded by: Councillor Bobbitt THAT Council approve the draft landscaping plan and forward the plan to the Town's Planning Advisory Committee for review and comment. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Milner THAT Council approve the Sussex lagoon assessment and asset retirement options proposed as submitted by Gemtec Consulting Engineers and Scientists Limited for the upset proposal fee of $115,000.00 exclusive of HST. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Bobbitt THAT Council authorize the Mayor and Town Clerk to sign the RDC Letter of offer for an additional $300,000.00 in funding for the Trout Creek Pedestrian Bridge. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Maguire THAT Council approve $1,000.00 in Funding for the Multicultural Association of Sussex in 2023. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Milner THAT Council purchase a 1/8 page color advertisement in the 2023 CMHA-NA publication in the amount of $250.00 inclusive of HST. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Milner THAT Council approve the extension of the janitorial services undertaken by Brazclean Technical Cleaning Services for a two-year extension ending on December 31, 2025 for the proposed rates. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Nelson THAT Council approve the upstairs men's washroom and kitchen renovation at Town Hall by O'Neill Handyman Services in the amount of $10,033.08 exclusive of HST. Motion Carried Minutes of Regular Meeting of Sussex Council September 18, 2023 8 Moved by: Councillor Brenan Seconded by: Councillor Milner THAT Council authorize a one (1) year subscription of SafetyHub Video and LMS for the subscription cost of $1500.00 plus HST. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Maguire THAT Council authorize that the administrative hours and remuneration of the Fire Chief be adjusted to four (4) days a week in accordance with the Salary Ranges approved by Sussex Council, less statutory deductions effective Monday September 18, 2023. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Nelson THAT Council approve for payment the accounts for the month of August 2023 totaling $301,872.39. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Babbitt THAT Council schedule a hearing of objections to By -Law # 154-23 A By - Law in Amendment of A By -Law To Approve The Budget of the Sussex Downtown Business Association and to Establish a Special Business Improvement Area Levy in the town of Sussex during their regular Council meeting to be held in the Council Chambers at Town Hall on October 23, 2023 beginning at 7:00pm. Motion Carried 12. New Business — Nil 13. Open Discussion Councillor Milner highlighted the valuable contribution of volunteers in our community, particularly in organizing major events like the Balloon Fiesta and Flea Market. Volunteers play a crucial role in the success of such events, not only help in organizing and coordinating these events but also creating a sense of community spirit and unity. It's important to recognize and appreciate the hard work and dedication of these volunteers, as they are an integral part of making these events a success. Councillor Brenan congratulated the Sussex Royals U-11 AAA Baseball team for winning the Atlantic Championship Games in Corner Brook Newfoundland. 14. Date of Next Scheduled Regular Meeting October 23, 2023 Deputy Mayor Wilson noted that the next regularly scheduled meeting of the Council will be held on October 23, 2023. Minutes of Regular Meeting of Sussex Council September 18, 2023 9 15. Adjournment Moved by: Councillor Milner Seconded by: Councillor Brenan THAT this regular meeting of Sussex Council be adjourned. Motion Carried DEPUTY MAYOR ILSON TOWN CLERK