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Home My Public Portal About2016-09-22_COW_Public_Agenda Package Page 1 of 2 COMMITTEE OF THE WHOLE AGENDA Thursday, September 22, 2016 at 8:45 a.m. Chester Municipal Council Chambers 151 King Street, Chester, NS 1. MEETING CALLED TO ORDER. 2. MINUTES OF PREVIOUS MEETING: 2.1. Committee of the Whole – August 18, 2016 3. MATTERS ARISING: 3.1 Request for Decision from Senior Economic Development Officer dated September 12, 2016 regarding Brand Positioning Statement. 3.2 Request for Direction from Community Development dated September 16, 2016 regarding Land Use By-law Amendment process: Shipping Containers in Highway 3 (clarification on Application process required) 4. CORRESPONDENCE: 4.1. Email from Tom Haney dated August 29, 2016 regarding Pedestrian Safety on Pig Loop Road, Chester (appointment at 9:00 a.m.) 4.2. Request for Decision from CAO dated September 15, 2016 regarding Request for Community Mail Box – Gold River Western Shore. a) Letter from Dave Hackett, Canada Post dated July 27, 2016 regarding Proposed location for a new Community Mail Box on the old School property at 6200 Highway 3, Gold River. 4.3. Letter for NS Transportation and Infrastructure Renewal date August 31, 2016 regarding Cost Shared Subdivision Streets Fiscal 2017-18 Lists. 4.4. Letter from Carson Swinemar dated September 9, 2016 regarding Central Water Supply for the Village of Chester. 5. NEW BUSINESS: 5.1. Wind Turbine Log Report – August 2016. Page 2 of 2 6. IN CAMERA 7. ADJOURNMENT. APPOINTMENTS ARRANGED 9:00 a.m. Tom Haney regarding Pedestrian Safety on Pig Loop Road, Chester (see item 4.1) REQUEST FOR DECISION Prepared By: Marianne Gates Date September 12, 2016 Reviewed By: Date Authorized By: Tammy Wilson Date September 12, 2016 CURRENT SITUATION The Brand Positioning Statement was contained in the Brand Book presented by Sperry Design to Council on June 8, 2016. It reads as follows: The Municipality of the District of Chester is exclusive, naturally beautiful and convenient for people seeking the best of Nova Scotia in one place. The word “exclusive” caused concerns for some Councilors and as such, the document was adopted with the condition that the positioning statement would be discussed and finalized at a later date. RECOMMENDATION Council to adopt the following positioning statement: The Municipality of the District of Chester is naturally beautiful with a balanced lifestyle and convenient for people seeking the best of Nova Scotia in one place. BACKGROUND The Brand Book provides detail on the brand values which are the source from which all aspects of the brand will flow and communicate clearly. Core values must be simple, believable, real, and understood. MODC’s core brand values are defined as follows: Natural Beauty The Municipality of the District of Chester is “a perfect slice of Nova Scotia” when it comes to natural beauty and diverse landscape. Pristine coastline, golden beaches, along with unspoiled lakes and REPORT TO: Municipal Council SUBMITTED BY: Economic Development DATE: September 12, 2016 SUBJECT: Brand Positioning Statement ORIGIN: 2 Request For Decision/Direction rivers, rolling farmlands, forests and the hundreds of islands of Mahone Bay, including Oak Island and Tancook Island, are just a few of the riches that lure people to this place. Many artists reside here, inspired by the scenic beauty that surrounds them every day. As MODC’s natural beauty is of such value to residents and visitors, the municipality has taken a leadership role in preserving and keeping its natural resources safe, beginning with the installation of a large wind farm in New Ross. Lifestyle Those who live in, work in, and visit the Municipality of the District of Chester treasure the quality of life that is found here. Its laid-back, balanced, and quiet environment lets residents feel close to family, friends and neighbours. It is a close-knit and supportive community. All of the necessities and amenities, including shops, restaurants, arts & culture and recreational opportunities, that major city centres enjoy, are all found here. Plus, there’s the added bonus of MODC’s close proximity to Halifax and Bridgewater for travel and business. With one of the lowest tax rates in the province, housing and land are affordable and available. The natural beauty and riches of MODC’s many landscapes - from ocean and farmland to lakes, rivers and forests - inspire the adventurous spirit, and foster a rural feeling of peace, safety and tranquility that is worth its weight in gold. Accessibility (Location! Location!) Living, working and playing in the Municipality of the District of Chester is all about ease of accessibility and location. Despite its peaceful, simple, and rural lifestyle, the municipality and its people enjoy easy access to a wide array of services and amenities, such as local shops, restaurants, schools, cultural venues, businesses and healthcare. Residents and visitors have access to the ocean as well as the area’s various lakes, rivers and trails for recreation. MODC’s central location in the province is ideal for residents and visitors and makes travel and doing business easy, as the Municipality boasts close proximity to Halifax and the International Airport. MODC is also close to the Town of Bridgewater, and the Annapolis Valley. The brand booked seeks to define what does MODC have that the others don’t? What will make people want to live, visit and operate a business here? The positioning statement must: • define, clearly, what makes your municipality unique compared to other municipalities on the South Shore, and Nova Scotia at large, 3 Request For Decision/Direction • put the MODC name and brand in the mind of existing and prospective residents, visitors and business operators/entrepreneurs, and keep it there, and • tell the story of the Municipality of Chester, its value and its benefits, to create a rapport with current and prospective residents, visitors and businesses. The Brand book states that the Municipality of the District of Chester... is the embodiment of the South Shore. It holds all of the South Shore’s offerings. Liverpool, Yarmouth and Mahone Bay may claim some of these assets, but certainly not all of them. MODC, on the other hand, has all of them. In essence MODC has the greatest concentration of riches in Nova Scotia, for example: • Beaches • Farm Country • Sailing • Lobster • Peggy’s Cove • Arts & Culture • People/Personality • Oak Island (Mystery) DISCUSSION The word “exclusive” can mean many things. 1. not admitting of something else; incompatible: mutually exclusive plans of action. 2. omitting from consideration or account (often followed by of). 3. limited to the object or objects designated: exclusive attention to business. 4. shutting out all others from a part or share: an exclusive right to film the novel. 5. fashionable; stylish: to patronize only the most exclusive clothing designers. 6. charging comparatively high prices; expensive. 7. noting that in which no others have a share: exclusive information. While it was meant to describe a feeling of specialness and describe an area with attributes hard to find together in other locations, the literal definitions may not be what the brand seeks to convey. A well-conceived positioning statement has four components: 1. Define area (what are we): The Municipality of the District of Chester 2. Seeks to (what makes us unique): is exclusive, naturally beautiful and convenient 3. For who (target market): people seeking 4 Request For Decision/Direction 4. How the brand will deliver on (what they get): the best of Nova Scotia in one place. The positioning statement could use a different word to evoke the concept that only in MODC could you find the collection of attributes to those who seek the best of Nova Scotia in one place. To highlight the brand value of lifestyle, the word balanced could be used to describe this attribute. IMPLICATIONS Policy N/A Financial/Budgetary N/A Environmental N/A Strategic Plan Promote conditions conducive to fostering economic prosperity. Work Program Implications N/A OPTIONS 1. Change statement to “The Municipality of the District of Chester is naturally beautiful with a balanced lifestyle and convenient for people seeking the best of Nova Scotia in one place.” 2. Remove the words “exclusive”: The Municipality of the District of Chester is naturally beautiful and convenient for people seeking the best of Nova Scotia in one place.” 3. Leave statement as is: “The Municipality of the District of Chester is exclusive, naturally beautiful and convenient for people seeking the best of Nova Scotia in one place.” ATTACHMENTS N/A COMMUNICATIONS (INTERNAL/EXTERNAL) Promote conditions conducive to fostering economic prosperity. REQUEST FOR DIRECTION Prepared By: Bill DeGrace, Senior Planner Date September 16, 2016 Reviewed By: Tara Maguire, Director, CDD Date September 16, 2016 Authorized By: Tammy Wilson, CAO Date September 16, 2016 CURRENT SITUATION Staff is working with the Village Area Advisory Committee in considering amendments to the Municipal Planning Strategy and Land Use By-law in order to permit shipping containers in the Chester Village planning area under certain conditions. Staff is requesting direction on the intake of an application fee. RECOMMENDATION 1. Request completion of application form and payment of the standard application fee for MPS/LUB amendments of Mr. Hammoud prior to Public Hearing BACKGROUND The matter of shipping containers in the Chester Village Planning Area has been under consideration by the Municipality following consideration of correspondence from Mr. Hassen Hammoud to Council on January 28, 2016. Mr. Hammoud wishes to retain the shipping container on his property. Rather issue a Summary Offence Ticket, Council requested further study from staff. DISCUSSION At the time of writing, the most recent staff report was to be considered by the Village Area Advisory Committee on September 20, 2016. Assuming acceptance of the recommendation, proposed amendments would move forward to a Public Information Meeting for discussion, before being recommended to CPAC. As this was a direction of Council to address the regulations around shipping containers in the Village planning area, staff wishes to seek direction from Council as to if an amendment application form and fee should be charged to Mr. Hammoud. REPORT TO: Municipal Council SUBMITTED BY: Community Development DATE: September 16, 2016 SUBJECT: Amendment process: Shipping Containers ORIGIN: 2016-066: Prepare a report on options for use of shipping containers, refer to VAAC 2 Request For D Direction IMPLICATIONS Policy None present Financial/Budgetary Please Environmental N/A Strategic Plan Goal – Maintain a high level of fiscal responsibility Work Program Implications Additional correspondence to be drafted. OPTIONS 2. Request payment of the standard application fee for MPS/LUB amendments of Mr. Hammoud prior to Public Hearing 3. Waive payment given that the request serves a larger purpose than to permit Mr. Hammoud the ability to use a shipping container for storage and thus amendment is initiated by Council ATTACHMENTS None COMMUNICATIONS (INTERNAL/EXTERNAL) None REQUEST FOR DECISION Prepared By: Tammy Wilson Date September 13, 2016 Reviewed By: Date Authorized By: Date CURRENT SITUATION MODC has received a request from Canada post for a License Agreement which would enable Canada Post to locate a Community Mail Box on the Gold River Western Shore School Property. The License Agreement would have a term of 15 years and can be terminated by other party with 6 months notice. Canada post would be responsible for costs associated with maintenance of the Community Mailbox, including snow removal, as well as any costs associated with removing the Mailboxes if license is terminated. RECOMMENDATION That Municipal Council not approve the request for the location of a Committee Mailbox on the Gold River Western Shore School Property at this time. BACKGROUND The request is to locate a Community Mailbox on the School Proeprty. At the July 28, 2016 Council meeting, Council directed staff to arrange for the demolition of the school property and committed to hold the land for community use. Presently the School is being emptied of files and miscellaneous office equipment. Quotes are being obtained for demolition so as to ensure preliminary estimates are accurate prior to commencing demolition. DISCUSSION Council has agreed to demolish the GRWS School and keep the land for community use. At present there is a playground on the property and the community will be working to consider and propose possible uses of the parcel by the community. REPORT TO: Municipal Council SUBMITTED BY: Tammy Wilson, CAO DATE: September 15, 2016 SUBJECT: REQUEST FOR COMMUNITY MAIL BOX- GRWS ORIGIN: Request from Canada Post – July 27, 2016 2 REQUEST FOR DECISION /Direction Staff have concern that placing a community mailbox on the property at this point will may eliminate possible options for the use of that portion of the site on which the mailbox would be located. For example, a community mail box adjacent to playground equipment may pose safety issues with children playing and traffic. Granted, such risks could be mitigated through fencing etc, it is felt that prior to providing such a use on the site, Council may not wish to restrict possible options or design of the site which a Community Mailbox may inadvertently do. A Community Mailbox will undoubtedly be a compatible addition to a community area in which community members congregate However, the design / layout of such a site would influence where a Community Mail Box would be best located. It is recommended that until consideration of site design/layout has been determined a Community Mail Box not be located on the site. IMPLICATIONS Policy- Not Applicable Financial/Budgetary- Not applicable. Canada will maintain licensed area and Community Mail Box, including snow removal Environmental – n/a. Strategic Plan - n/a Work Program Implications – N/a OPTIONS The following options are offered: 1. Issue license as requested for use of Property for a Community Mail Box 2. Issue license for a Community Mailbox to be located in a different location on the lot (lower end of parcel, near service road) 3. Not issue license ATTACHMENTS Request from Canada Post dated July 27, 2016 COMMUNICATIONS (INTERNAL/EXTERNAL) - External- to Canada Post advising of the decision April May June July August September October November December January February March Result April 2016 to March 2017Expected Yield 462,550 445,775 342,375 304,700 328,900 422,125 501,325 524,150 595,650 525,800 462,825 584,100 5,500,275Expected Revenue $60,594 $58,397 $44,851 $39,916 $43,086 $55,298 $65,674 $68,664 $78,030 $68,880 $60,630 $76,517 $720,536Yield (kWh)649,873 406,595 340,114 232,864 312,962 1,942,408Revenue Estimate $85,133 $53,264 $44,555 $30,505 $40,998 $0 $0 $0 $0 $0 $0 $0 $254,455 Availability 99.01% 100.00% 100.00% 98.93% 96.03% 99.40%Power Curve (Y/N)Y Y Y Y YT3 Time (Seconds)319 314 896 3,895 1,838T5 Time (Seconds)11,697 139 182,539 451,230 157,527 Downtime (Hours)3.34 0.13 50.95 126.42 44.27 0.00 0.00 0.00 0.00 0.00 0.00 0.00 225.11Estimated Annual Compensation -$33,289 -$36,855 -$38,044 -$36,711 -$31,732Total Annual Revenue $51,845 $101,542 $144,908 $176,746 $89,671 Legend:CalculatedFixedData Entry 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 Expected YieldYield (kWh)