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Home My Public Portal About2016-10-27_Council_Public Agenda Package Page 1 of 2 MUNICIPAL COUNCIL AGENDA Thursday, October 27, 2016 at 8:45 a.m. Chester Municipal Council Chambers 151 King Street, Chester, NS 1. MEETING CALLED TO ORDER BY THE MUNICIPAL CLERK. 7.1. Council – October 6, 2016 7.2. Council – October 13, 2016 8. COMMITTEE REPORTS: 9. MATTERS ARISING: Energy Project – Update to Council’s. 10. CORRESPONDENCE. 11. NEW BUSINESS. a) Elections – Section 2. to 6. Page 2/3 5. NOMINATIONS AND ELECTION FOR THE OFFICE OF DEPUTY WARDEN. 6. APPOINTMENT OF NOMINATING COMMITTEE. 7. MINUTES OF PREVIOUS MEETING: 2. REPORT OF RETURNING OFFICER. 3. ADMINISTRATION OF OATH OF ALLEGIANCE AND OFFICE. 4. NOMINATIONS AND ELECTION FOR THE OFFICE OF WARDEN - BY-LAW NO. 79 9.1 Email from UNSM dated October 13, 2016 regarding Helping Out Cape Breton. 9.2 Letter from Tammy Wilson, CAO dated September 28, 2016 regarding Wind 8.1 Recreation and Parks Committee – October 17, 2016 a) Recreation Grant Guidelines 8.2. Any other Committees. Page 2 of 2 12. IN CAMERA: 13. ADJOURNMENT. 12.1 Personnel Matter MOTIONS FOR COUNCIL’S CONSIDERATION FROM MONDAY, OCTOBER 17, 2016 CHESTER MUNICIPAL RECREATION AND PARKS COMMITTEE 2016-434 MOVED by Adam Kaizer, SECONDED by Leslie Taylor, that the Recreation Committee recommend to Council to approve $19,500 in Recreation Grants to the applications as per the Grants Sub-Committee’s recommendations (see attached list below). The remaining $500 will be designated for new group start-up grants. Prior to year-end, if there are no new start-up grants, the funds will be re-allocated to PRO Kids. MOTION CARRIED. 2 Bays 4H Club 50.00$ 50.00$ Travel expenses for competitions Aspotogan Arts & Crafts 400.00$ 400.00$ Art Supplies Aspotogan Recreation Association 2,500.00$ 1,400.00$ Programs, activities, playground equipment, rent, instructors Athenaeum Society of Nova Scotia 950.00$ 950.00$ Replace donated laptop computer Basin Gardeners Association 550.00$ 500.00$ To encourage the beautification of the local environment Blandford & Area Historical Society 500.00$ 500.00$ Maintenance of shrubs, soils, fertilizer, structural repairs, painting Blandford Seasiders Seniors Club 1,500.00$ 1,500.00$ Social, recreational & spiritual events Charing Cross Garden Club 600.00$ 500.00$ To purchase and maintain the hanging baskets Chester Basin Legion 1,000.00$ 1,000.00$ To offset expenses occurred for Remembrance Day Chester District Soccer Association 2,500.00$ 2,000.00$ Purchase U8 mini nets, two sets of pop-up tents, Port-a-Potty Rental Chester Duplicate Bridge Club 1,500.00$ 1,250.00$ Purchase of a used automatic dealing machine Chester Garden Club 1,000.00$ 500.00$ Maintenance of Cove Garden, Municipal Parade Square, Post-Office Bulletin Board East River Village Hall 1,375.25$ 1,000.00$ Upgrades to plumbing, heating, kitchen roof repairs, electrical Forties Garden Club 1,000.00$ 500.00$ To purchase and maintain the hanging baskets Friends of Chester Competitive Dancers 1,000.00$ 750.00$ Assist with fees (competition, costume and training) Hubbards Barn Association 500.00$ 250.00$ Purchase & installation of the Bike Repair Stand Lunenburg County Crime Prevention Assoc.500.00$ 250.00$ Purchase a data projector and purchase of photocopying of SCAMS books New Ross Legion 1,500.00$ 1,000.00$ Entertainment of local musicians, fireworks, games & prizes, Canada Day Cake Shoreham Village Volunteer Program 2,150.00$ 1,150.00$ To offer Therapeutic Drum Circle, purchase of one drum and cost of facilitators South Shore Family Resource Association 1,000.00$ 500.00$ Purchase age appropriate toys/equipment for our playgroups South Shore Seniors Society 1,000.00$ 1,000.00$ Offset costs for recreation activities, bus trips and outings South Shore Work Activity Program 564.00$ 550.00$ To offer a 6-week Yoga program with healthy snacks for the pariticpants South Shore Wrestling Club 3,000.00$ 2,000.00$ To purchase wrestling dummies and scoreboards Chester Minor Hockey - Late Submission 2,000.00$ -$ Late Submission TOTAL 28,639.25$ 19,500.00$ Description MUNICIPALITY OF CHESTER RECREATION & PARKS COMMITTEE GRANT PROGRAM 2016-2017 Groups Requesting Recommending to CouncilORGANIZATION RECREATION GRANT Many of the recreation, sport and cultural opportunities available within the Municipality are delivered by the community. The role of the Municipality is to support these organizations that contribute to the quality of life for local residents. The Recreation Grant program is designed to build the capacity of volunteer organizations by providing financial support for the creation and expansion of recreation, sport and cultural programs, events and facilities within the Municipality. Eligibility - You must be a non-profit organization, or otherwise comply with the requirements of the Municipal Government Act for eligibility for a grant or contribution by a municipality (Section 65(AU)). - Projects or initiatives for which funding is requested shall be the creation or expansion of recreation, sport or cultural programs, events, facilities and equipment within the Municipality. - Operating expenses are not eligible for funding, with the exception of expenses related to maintenance (not operational) of existing facilities and equipment are eligible for funding. - Organizations are only eligible for one grant from the Municipality each fiscal year, regardless of grant type. - You must guarantee community access to facilities, programs and activities. - If you do not fit the criteria but are the only group in the area providing recreation related services, you may be considered. - If you are not incorporated, you are eligible for a maximum of $50.00. - Financial assistance should not be anticipated on an annual basis. - Royal Canadian Legions located with the Municipality may apply for grant funding to support programs and events which are open to the public. General operating expenses or capital improvements will not be considered. - Churches / faith based organizations are not eligible for funding. Council may make exceptions if the organization is the only one in the area providing the service, in such cases general operating expenses or capital improvements will not be considered. - Private member based organizations, whose primary focus is to serve its members, are not eligible for funding. Council may make exceptions on occasion where programs or initiatives are open to the general public. Application Procedure - There is one application deadline and the date is set annually. Normally the deadline is within the first or second week in October. - Organizations must complete the Recreation Grant Application form. - You may attach a separate document if there is insufficient space on the form for your response to each question. - The application form must be completed in full and have appropriate signatures. - Completed application forms should be submitted to the Municipality as indicated on the application. - The Recreation & Parks Committee will review all applications and make a recommendation to Municipal Council for final approval. - If organizations have questions about the application form or would like to receive assistance in completing the form, please contact the Recreation & Parks Director at 902-275-3490 or by email at chaughn@chester.ca. - Applications must be submitted prior to the deadline. Public notification will be provided of the submission dates. - After a project is complete, organizations are required to submit a completed Recreation Grant Report Form to indicate how the funds were spent. Funding - The amount of grant funding available each year will be determined during annual budget deliberations. - Organizations that receive funding must submit a completed Grant Report Form to indicate the success of the project and how the funding was spent. Evaluation Applications will be reviewed using the following evaluation criteria: - Benefit to the community at large. - Demonstrated positive community impact. - The organization has a financial need for grant funding. - Evidence of fundraising efforts (there are funding sources other than the Municipality). - Project alignment with the Municipal strategic plan. 1 Cindy Hannaford From:Tammy WilsonSent:Thursday, October 13, 2016 4:37 PM To:Pam Myra; Cindy Hannaford Subject:FW: HELPING OUT CAPE BRETON--Action Required: Donations Accepted by Cape Breton United Way For the Oct 27 Council Agenda From:UNSM Info [mailto:Info@unsm.ca] Sent:Thursday, October 13, 2016 4:08 PM To:Tracy Verbeke <TVerbeke@unsm.ca> Subject:HELPING OUT CAPE BRETON--Action Required: Donations Accepted by Cape Breton United Way TO:Mayors/Wardens, Councillors, All Units CC:Chief Administrative Officers/Clerk-Treasurers, All Units FR:Lyle Goldberg, Manager, Member Relations RE:HELPING OUT CAPE BRETON UNSM extends its support to those municipalities impacted by the weekend storm.We understand the biggest impact has been in Cape Breton where homes and cars have been extensively damaged, and many individuals and families find themselves not covered by insurance. The Cape Breton United Way is accepting financial donations to assist those impacted by the flood.As it will take some time for disaster relief funds to flow, this is the most direct way to help those left vulnerable from the storm.Donations may be made through their website,https://donate.unitedway.ca/index.php?WID=WCAPEB, and include "flood relief" in the comment section to ensure the funds are directed to that purpose.Donations can also be called in to their office, 902-562-5226. Phone: (902) 423-8331 Fax: (902) 425-5592 www.unsm.ca PLEASE NOTE:If you do not want to receive communications from UNSM, please e-mail Tracy Verbeke at tverbeke@unsm.ca,and you will be removed from the mailing list.