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MUNICIPAL SPECIAL COUNCIL
AGENDA
Thursday, November 24, 2016 at 8:45 a.m.
Chester Municipal Council Chambers
151 King Street, Chester, NS
1. MEETING CALLED TO ORDER.
2. MINUTES OF PREVIOUS MEETING:
3.5 Citizens Landfill Monitoring Committee – September 19, 2016 – Councillor
Church.
4. MATTERS ARISING:
4.1 Second and Final Reading – By-Law 79 – Rules Governing Proceedings of Council
– to amend the term of Deputy Warden from a 4-year term to two 2-year terms.
4.2 Update Report prepared by Community Development Department on November
15, 2016 regarding Ten Beaches Estates – update on fencing.
4.3 Request for Direction prepared by Community Development Department on
November 17, 2016 regarding Community Development Work Plan.
4.4 Request for Decision prepared by Community Development Department on
November 17, 2016 regarding New Application – Proposed Amendment to Rural
Zone to Permit the operation of dog kennels.
4.5 Correspondence from Municipality of the District of Lunenburg dated October 25,
2016 regarding Sherbrooke Lake. (letter previously received at the Committee of
the Whole Meeting – In Camera Session on November 3, 2016)
2.1 Council Minutes – October 27, 2016
2.2 Council Minutes – November 3, 2016
3. COMMITTEE REPORTS:
3.1 Committee of the Whole – November 3, 2016 – Warden Webber
3.2 Committee of the Whole – November 17, 2016 – Warden Webber
3.3 Nominating Committee – November 8, 2016 – Councillor Barkhouse
3.4 Nominating Committee – November 17, 2016 – Councillor Barkhouse
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5. CORRESPONDENCE:
5.1 Presentation from Brooke Nodding, Bluenose Executive Director of Coastal Action
Foundation regarding yearly update and looking for new board member
(appointment at 9:00 a.m.)
5.2 Presentation from Sheena Isenor and Diane Webber, New Ross School
Partnership Committee regarding New Ross Community School Proposal for New
Ross Consolidated School (appointment at 9:30 a.m.)
5.3 Presentation from Christina MacLean, HHELLPS regarding update on Centre and
grant request (appointment at 9:50 a.m.)
6. NEW BUSINESS:
6.1 Request for Decision prepared by Recreation and Parks Department on
November 17, 2016 regarding Council and Tourism Grants.
6.2 Request for Decision prepared by Recreation and Parks Department on
November 7, 2016 regarding Forest Height Community School Reserve Funds.
6.3 Request for Decision prepared by Engineering and Public Works Department on
November 15, 2016 regarding Western Shore Wastewater Treatment Plant
Improvements Engineering Services RFP.
6.4 Request for Decision prepared by Community Development Department on
November 4, 2016 regarding Proposed Commercial Salvage Facility Standard,
Province of Nova Scotia.
7. ADJOURNMENT.
APPOINTMENTS ARRANGED
9:00 a.m. Brooke Nodding, Bluenose Coastal Action Foundation regarding yearly update
and appointment of a new board member.
9:30 a.m. Sheena Isenor and Diane Webber, New Ross School Partnership Committee
regarding New Ross Community School Proposal for New Ross Consolidated
School.
9:50 a.m. Christina MacLean, HHELLPS regarding update on Centre and grant request.
6.5 Financial Report – 2nd Quarter – Nancy Dove, Director of Finance
MOTIONS REQUIRING APPROVAL OF COUNCIL FROM
NOVEMBER 3, 2016 COMMITTEE OF THE WHOLE
2016-459 APPROVAL OF OCTOBER 6, 2016 MEETING
2016-460 TEN BEACHES - EXTENSION
MOVED by Councillor Shatford, SECONDED by Councillor Church that the Committee of the
Whole recommend to Council that an extension to May 31, 2017 on seeding the Ten Beaches
Development be conveyed to the Developer. CARRIED.
2016-461 WATER NEEDS ASSESSMENT, OPTIONS ANALYSIS
MOVED by Councillor Barkhouse, SECONDED by Councillor Shatford the Committee of the
Whole recommend to Council to recommend the Terms of Reference for the Scope of Work for
the Village of Chester Needs Assessment and Options Analysis (water) for their consideration
and approval. CARRIED.
2016-462 WATER DISTRIBUTION DEADLINE DATE
MOVED by Councillor Veinotte, SECONDED by Councillor Shatford that the Committee of the
Whole recommend to Council that staff provide water coupons to the public up to Monday,
November 7, 2016. CARRIED.
2016-463 IN CAMERA – LEGAL ADVICE
2016-464 ADJOURNMENT
MOTIONS REQUIRING APPROVAL OF COUNCIL
FROM NOVEMBER 17, 2016
COMMITTEE OF THE WHOLE MEETING
2016-473 APPROVAL OF MINUTES – NOVEMBER 3, 2016
2016-474 CANCELLATION OF COMMITTEE OF THE WHOLE MEETING –
DECEMBER 1, 2016
MOVED by Councillor Assaff, SECONDED by Councillor Barkhouse that the Committee of
the Whole recommend to Council to cancel the December 1, 2016 Committee of the
Whole meeting as Councillors will be attending the UNSM Conference in Halifax.
CARRIED.
2016-475 MOVE THE DATE OF THE COMMITTEE OF THE WHOLE MEETING TO
FRIDAY, DECEMBER 16, 2016
MOVED by Councillor Church, SECONDED by Councillor Barkhouse that the Committee
of the Whole recommend to Council to move the date of the December 15, 2016
Committee of the Whole meeting to Friday, December 16 as Councillor Barkhouse will
be out of the province. CARRIED.
2016-476 IN CAMERA
2016-477 ADJOURNMENT
BY-LAW NO. 79 – RULES GOVERNING PROCEEDINGS
AMENDMENTS
Council of the Municipality of the District of Council hereby amends By-law No. 79, Rules Governing
Proceedings as follows:
1. Amend Clause 3, by
(a) in the first sentence, by striking out the text “the first meeting after the election of Council”
and by substituting the following text “any meeting after the Election of Council and thence
upon the expiry of the Term of Office for Deputy Warden”; and
(b) in the second sentence, by striking out the text “be when the term of the Council expires” and
substituting therefor the text “shall consist of two terms, with the first term expiring at the
end of the second year of the Warden’s term and the second term expiring at the end of the
Council term”.
Date of First Reading: Thursday, October 27, 2016
Date of Public Notice: Progress Bulletin – November 9, 2016
Date of Second Reading: Thursday, November 24, 2016
BY-LAW NO. 79 – RULES GOVERNING PROCEEDINGS
AMENDMENTS (Text Form)
3. The Council may elect a Deputy Warden at any meeting after the Election of the Council the first
meeting after the election of Council and thence upon the expiry of the Term of Office for Deputy
Warden. The terms of office shall consist of be when the term of the Council expires, two terms,
with the first term expiring at the end of the second year of the Wardens’ term and the second
term expiring at the end of the Council term.
Recommendation – Council – October 27, 2016
1st Reading - Council – Council – October 27, 2016
2nd Reading - Council – Council – November 24, 2016
Effective Date -
MUNICIPALITY OF THE DISTRICT OF CHESTER
BY-LAWS
BY-LAW #79
RULES GOVERNING PROCEEDINGS OF COUNCIL
DEFINITIONS
1. In this by-law all words shall have their meaning as described in standard English dictionaries except
for the following:
a. "Casting Vote" means a vote in the hands of the chairman of a meeting which is only to be used
in the case of a tie vote amongst the general members.
b. "Chairman" means:
i. the Warden; or
ii. in the absence of the Warden, the Deputy Warden; or
iii. in the absence of the Warden and the Deputy Warden, the member appointed by Council
to preside; or
iv. until a Warden has been elected, the Clerk.
c. "Meeting" means a complete meeting and covers the period of time in which members are
actually sitting, from the official opening of a meeting until the final adjournment thereof,
regardless of the number or length of sessions which may be held and then terminated by
temporary recesses or adjournments.
d. "Point of Order" means:
i. any breach of the rules of order of Council; or
ii. any defect in the constitution of any meetings of the Council; or
iii. the use of improper, offensive or abusive language; or
iv. any other informality or irregularity in the proceedings of Council.
e. "Procedural Motion" means any motion dealing strictly with procedure and, without limiting the
generality of the foregoing, includes the following: motions to extend the time of a meeting,
motions to refer, motions to amend, motions to table, motions to postpone indefinitely or
definitely, motions to adjourn.
Rules Governing Proceedings of Council (continued) Page 3 of 11
Recommendation – Council – October 27, 2016
1st Reading - Council – October 27, 2016
2nd Reading - Council – November 24, 2016
Effective Date -
f. "Sessions" means the proceedings of Council held on any one day.
g. "Substantive Motion" means any motion other than a procedural motion, a question of privilege
or a point of order.
ELECTIONS
2. The Council members shall elect the Warden at the first meeting after the election of the Council and,
if the office of Warden becomes vacant, the Council shall elect a Warden at the first meeting following
such vacancy. The term of office shall be when the term of the Council expires.
3. The Council may elect a Deputy Warden at the first meeting after the election of the Council any
meeting after the election of Council and thence upon the expiry of the Term of Office for Deputy
Warden. The term of office shall be when the term of the Council expires consist of two terms, with
the first term expiring at the end of the second year of the Warden’s term and the second term
expiring at the end of the Council term.
4. The election of Warden and Deputy Warden shall be by ballot.
5. Where only one person is nominated for an office and nominations have been closed by resolution, the
chairman shall declare that person elected to the office in question, by acclamation.
6. Subject to Sections 12 and 16 of the Municipal Government Act where more than two persons are
nominated for election to an office and no nominee receives, on the first vote or ballot, a majority of
the votes of the Councillors present, the name of the nominee who receives the least number of votes
shall be dropped from the vote or ballot and the Council shall vote again. In the event of a tie vote for
two or more nominees having the least number of votes and the addition of one vote would entitle one
or more of the nominees to remain on subsequent ballots, the Clerk shall determine the nominee to be
added to the subsequent ballot by Lot.
The Council shall vote up to three times after the number of candidates still on the ballot has been
reduced to two or until one of the nominees has a majority of the votes of the Councillors present.
In the event of a tie vote for two or more candidates for the office being voted upon and the addition
of one vote would entitle one or more of the candidates to be declared elected and where Council has
voted up to three times to break the tie vote, the Clerk shall determine the candidate or the candidates
to be declared elected by lot.
"Lot" means the method of determining the successful candidate by placing the names of the
candidates on equal size pieces of paper and placed in a box and one name being drawn by the Clerk
as set out in the Municipal Elections Act.
MEETINGS
Rules Governing Proceedings of Council (continued) Page 4 of 11
Recommendation – Council – October 27, 2016
1st Reading - Council – October 27, 2016
2nd Reading - Council – November 24, 2016
Effective Date -
7. Except where some other place is designated by a resolution of Council, all meetings of the Council
shall be held in the Council Chamber of the Municipal Administration Building.
8. Meetings of Council, in each year, shall be held as follows:
a. Regular monthly meetings shall be held on the Second and Last Thursday of each month
beginning November 1, 2008.
9. When a Council meeting falls upon a holiday within the Municipality of the District of Chester, or upon
a day deemed to be inappropriate by the Warden, the Warden shall set a new date within a month for
the Council to meet.
10. The date for regular monthly Council meetings may be changed to another day of the month, by a
resolution of Council.
11. The Clerk shall cause notice of each meeting of the Council to be given as required by the Municipal
Act.
12. Every meeting of Council shall be presided over by the Warden or, in his absence, by the Deputy
Warden.
13. If both the Warden and the Deputy Warden are absent, the Council may appoint a chairman from the
members present.
14. All meetings of Council and Committees of Council shall be open and public except where may be
permitted to be AIn Camera@ pursuant to the provisions of the Municipal Government Act.
15. All or any persons not Councillors or officials, attending meeting of Council merely as spectators or
otherwise, shall observe silence and order. Any such persons interrupting the proceedings of the
Council after being called to order by the Warden or Chairman and failing to comply, shall be ordered
to leave the room.
16. Subject to the Municipal Conflict of Interest Act, no Councillor shall leave the Council while in session
without permission of the Warden or Chairman; Special Committees may retire to transact business
with the consent of the Council.
ROLL CALL AND QUORUM
17. A majority of the members of Council (and the Warden or Chairman is considered a member of Council)
shall constitute a quorum for the transaction of business.
18. At the time appointed for any meeting of the Council, if ten minutes elapses without a quorum being
Rules Governing Proceedings of Council (continued) Page 5 of 11
Recommendation – Council – October 27, 2016
1st Reading - Council – October 27, 2016
2nd Reading - Council – November 24, 2016
Effective Date -
present, the members present shall meet, and
a. Adjourn the Council; or
b. Extend the time for the meeting of the Council for one half hour from the hour fixed for such
meetings when, if a quorum is still not present, the Council shall stand adjourned.
19. A Councillor not present when the meeting is called to order may have his name entered as present if
he joins the Council at the place of meeting within thirty minutes after the opening of the session in
questions and if the Councillor calls the attention of the Clerk to that fact immediately on arrival.
20. Council may excuse, by resolution, the absence of a Councillor if it feels there is just cause.
21. A Councillor who, without the leave of Council is absent from three consecutive regular meetings of the
Council shall thereby vacate his office, and the office shall be declared vacant by the Council, whether
or not the Councillor has vacated his office (Section 16(3A) of the Municipal Elections Act).
MINUTES
22. Upon the opening of each meeting of Council the minutes of the previous meeting shall be read or
circulated and after all the necessary corrections and amendments have been made and the minutes
approved, a correct copy shall be printed and entered into the Minute Book and shall be deemed to be
the original minutes of the Council.
AGENDA
23.
a. Unless a majority of Councillors consent to a different order of business, at each meeting the
Council shall conduct its business in the following order:
i. Call to order and opening
ii. Reading or circulation and approval of the minutes of the last meeting
iii. Business arising from the minutes
iv. Discussion of items of urgency
v. Any necessary appointments of officers
vi. Reports of officers, committees, boards and commissions
vii. Business arising out of the reports
viii. Report of Nominating Committee and conclusion of appointments to committees
ix. New Business
x. Adjournment
b. The order of the business shall be at the discretion of the Chairman of the meeting.
Rules Governing Proceedings of Council (continued) Page 6 of 11
Recommendation – Council – October 27, 2016
1st Reading - Council – October 27, 2016
2nd Reading - Council – November 24, 2016
Effective Date -
VOTING
24.
a. No motion shall be voted upon unless seconded and no un-seconded motion shall be made
twice in one session.
b. When a decision on any question is demanded, the chairman shall ask for a show of hands and
the Chairman shall then declare the result.
c. When any Councillor so requests, the name of the Councillor voting on any questions, and the
way they voted shall be entered in the minutes.
d. Subject to the Municipal Conflict of Interest Act, every member of Council, including the
Chairman, who is present when a motion is put, shall, vote on that motion.
e. Any Councillor who does not vote shall be deemed as voting in the negative.
25. As to the proceedings of Council, all questions arising in the Council shall be decided by a majority of
votes. In the event of a tie, the question voted on shall be deemed to be determined in the negative.
26. As to the proceedings of committees of Council, all questions shall be decided by a majority of votes.
The majority of members of a committee of Council shall constitute a quorum for the transaction of
business of that Committee.
RULES OF DEBATE
27. The rules and regulations contained in this by-law shall be observed in all proceedings of Council and
any of its committees; and in any case for which provision is not made herein the procedure to be
followed shall be as described in Robert's Rules of Order as revised from time to time.
28. The Council or a committee, by unanimous vote, may suspend any rule of order provided for in this by-
law and the suspension shall apply to all specified proceedings of that particular meeting other than
those that may be mandatory under the Municipal Government Act.
29. It shall be the duty of the Chairman,
a. To open the meeting of council by taking the chair and calling the members to order;
b. To announce the business before the Council in the order in which it is to be acted upon;
c. To receive and submit, in the proper manner, all motions presented by members of Council;
d. To put to a vote all questions that are regularly moved and seconded and to announce the result;
e. To rule as out of order motions which infringe the rules of procedure or which are illegal or ultra
vires of the powers of Council;
f. To restrain members, within the rules of order, when engaged in debates;
g. To enforce, on all occasions, the observance of order and decorum among members;
h. To call by name any member persisting in breach of the rules or order of the Council, thereby
ordering him to vacate the Council Chambers;
i. To receive all messages and other communications and announce them to the Council;
Rules Governing Proceedings of Council (continued) Page 7 of 11
Recommendation – Council – October 27, 2016
1st Reading - Council – October 27, 2016
2nd Reading - Council – November 24, 2016
Effective Date -
j. To authenticate, by signature when necessary, all by-laws, resolutions, and minutes of the Council;
k. To advise the Council, when necessary or when referred to for the purpose, on a point of order;
l. To represent and support the Council, declaring its will and implicitly obeying its decisions in all
things;
m. To ensure that the decisions of Council are in conformity with the laws and by-laws governing
the activities of the Council;
n. To adjourn the meeting when the business is concluded;
o. To adjourn the meeting, without question put, in the cause of grave disorder arising in the Council
Chambers.
p. To adjourn a meeting once without a vote for up to ten minutes.
30. Every member, prior to speaking to any question or motion, shall raise his hand and wait to be
recognized by the Chairman. When two or more members raise their hands to speak, the Chairman
shall designate the member who has the floor and that member shall be the member who, in the
opinion of the Chairman, first raised his or her hand.
31. No Councillor shall speak more than twice on any motion except to explain a misconception of his
remarks; however, the mover of a substantive motion shall have the right to speak a third time, if
necessary, to reply and sum up in closing the debate.
32. No Councillor shall speak more than ten minutes upon any matter at any one time, without the leave
of Council.
33. No Councillor shall stand, speak or whisper so as to interrupt any Councillor who is speaking in Council.
34. If a Councillor wishes to explain a misunderstanding of a point he has made, he shall stand and ask
leave of the chair; if permitted, he shall explain only the misunderstanding of his words, without any
further comment.
35. When a Councillor speaks he shall address his remarks to the chair, confine himself to the matter in
question, avoid mentioning personalities, avoid unbecoming language and sit down when he is finished
or when his time for speaking has elapsed.
36. The Chairman may censure any Councillor who:
a. while speaking, impeaches the motives of another Councillor;
b. while speaking, treats another Councillor with personal disrespect;
c. passes between the chair and a Councillor who is speaking;
d. uses unbecoming language;
e. talks or acts so as to distract a Councillor who is speaking;
f. willfully violates any rule of order.
37. If a Councillor considers himself to have been personally aggrieved by a censure of the Chairman, he
Rules Governing Proceedings of Council (continued) Page 8 of 11
Recommendation – Council – October 27, 2016
1st Reading - Council – October 27, 2016
2nd Reading - Council – November 24, 2016
Effective Date -
may appeal from such censure to the Council.
38. Any such Councillor may speak on his own behalf in relation to any such censure being appealed to
Council.
POINTS OF ORDER
39. The Chairman shall, and any Councillor may, call to order any Councillor who violates any rule of order.
40. When a Councillor speaks to a point of order the question or order shall be decided before the matter
under discussion is proceeded with, and when any Councillor is called to order he shall take his seat
until the point of order is determined.
41. The Chairman shall decide on points of order and the Chairman may make a decision immediately or
may permit debate on the point of order before making a decision.
42. The decision of the Chairman may be challenged by a motion from the floor, which must be duly
seconded, to dissent from the ruling of the chair. Such a motion is not debatable and the Chairman
shall forthwith put the question in this manner "Shall the decision of the chair be upheld?"
43. If the question does not receive majority support, the ruling of the Chairman on the point is not
sustained and is overturned.
MOTIONS
44. When a motion is before the Council and under debate no other motion shall be entertained until the
motion under debate is decided, except for the following:
a. A motion in amendment to the original motion;
b. A motion to refer the matter, including the motion, to any board, or committee or staff member
or members;
c. A motion to close the debate at a specified time;
d. A motion that the motion be now put;
e. A motion to lay on the table;
f. A motion to adjourn.
45. A motion to refer a matter shall state to whom the matter is referred, what information is desired and
when the matter shall be brought back to the floor of Council to resume consideration and debate.
46. A motion to adjourn shall always be in order, except in the following cases:
a. When a Councillor is speaking;
b. When the Council is voting;
Rules Governing Proceedings of Council (continued) Page 9 of 11
Recommendation – Council – October 27, 2016
1st Reading - Council – October 27, 2016
2nd Reading - Council – November 24, 2016
Effective Date -
c. When the preceding motion was one of adjournment.
47. No debate shall be allowed on the following motions:
a. A motion to set the time for adjournment but only as to the time of adjournment;
b. A motion to adjourn;
c. A motion to reconsider an earlier decision of Council except as allowed in section 53;
d. A motion for leave for any person, not a member of Council, to address the Council;
e. A motion to change or suspend the order of business;
f. A motion to allow a member to speak more than the prescribed number of times;
g. A motion to dissent from the ruling of the chair on a point of order.
48. Limited debate only shall be allowed on the following motions:
a. A motion to refer a matter to a board or committee or staff member or members and to be
brought back to Council at a specified time may be debated only as to whom the matter is to be
referred, what specific information is desired, or when the matter shall be brought back to the
floor of Council;
b. A motion that the motion be now put shall not be voted on until after every member who has
not spoken on the motion already, and who wishes to speak, has been heard.
AMENDMENTS
49. a. An amendment must be relevant to the subject matter of the motion under debate.
b. An appeal shall lie to the members of the Council from any decision of the chairman on the
relevancy or acceptance of an amendment and the appeal shall be handled similarly to an appeal
of the chairman's decision on a point of order.
50. Each amendment, when properly on the floor, shall be decided before the main question is to put to a
vote.
51. No more than one amendment and a sub-amendment shall be received by the chairman or considered
by Council at any one time.
52. The chairman shall make all efforts to clarify the wording being voted on when Council is ready to vote
on a sub-amendment, an amendment and then the main motion.
RECONSIDERATION
53. After a question has been decided, whether in the affirmative or the negative, and after the decision
has been announced from the chair any member of the Council who voted on the prevailing side may
give notice at the same meeting that he or she will move a reconsideration of the question at the next
meeting of that body.
Rules Governing Proceedings of Council (continued) Page 10 of 11
Recommendation – Council – October 27, 2016
1st Reading - Council – October 27, 2016
2nd Reading - Council – November 24, 2016
Effective Date -
54. After notice of reconsideration has been given, no action shall be taken to carry into effect the main
motion until after the motion to reconsider has been disposed of at the next meeting. The main motion
to be reconsidered does not come back on the floor of Council for debate until the motion to reconsider
has been moved, seconded and has received the majority vote of Council.
55. A motion to reconsider shall not be debatable except that the member who gave the notice of motion
to reconsider has the privilege of stating his reasons for doing so.
56. Any question shall not be reconsidered more than once; nor shall a vote on a motion to reconsider be
reconsidered.
NOTICE OF MOTION
57. Verbal notice of motion should be made at a meeting if a member is intending to bring up an important
or complicated matter for discussion at the next meeting of the same body and failure to give such
notice may, at the discretion of the Chairman, result in the motion being deferred to a subsequent
meeting.
58. When a member is absent from a meeting for which he or she has previously given a notice of motion,
such motion may be taken up by any other member at that meeting and that other member may make
a motion in accordance with the notice of motion.
59. When a member's notice of motion has been called for from the chair at two successive meetings and
has not been proceeded with, it shall be dropped from the agenda, and deemed to have been
withdrawn, unless Council otherwise decides.
PETITIONS
60. Every ratepayer, resident or elector of the Municipality, and every corporation doing business therein,
shall have the right to be heard before Council by petition and every petitioner, if there is only one, or
by representative, if there is more than one, shall be entitled to be heard at the time of presentation of
the petition.
61. Persons accompanying the petitioner may be heard, in support of such petition, if they have obtained
consent by a majority vote of the Council.
62. Every petition shall be presented to the Council either by a member of Council or by the Clerk and the
individual representing the petition shall be prepared to advise Council that the petition does not
contain any impertinent or improper matter and that the petition shows due respect and reference in
its language and contents.
63. When petitioners, or persons speaking in support of a petition, address Council, they shall exhibit the
Rules Governing Proceedings of Council (continued) Page 11 of 11
utmost of respect and reverence for the Council and its members both in speech and in action; and
they shall at no time argue with the Council in answer to any question put by the Council or by a Council
member, but they shall answer the same respectfully.
64. Every communication, including a petition designed to presented to the Council, shall be legibly written
or printed and shall not contain any obscene or improper matter or language and shall be signed by at
least one person and filed with the Clerk.
65. The filing of a petition with the Clerk shall be done at least one week before the first day of the meeting
of Council at which it is to be considered, and the Clerk shall keep a book containing a record of all
petitions so filed.
VERBAL PRESENTATIONS (DEPUTATIONS)
66.
a. No person, not a member of Council, shall be heard without permission of the Council; and such
person shall be limited to ten minutes in addressing the Council.
b. Any delegation, wishing to address the Council, shall give notice of such request to the Clerk at
least seven clear days prior to the Council meeting at which such delegation is to appear.
67. All clauses in this by-law, except the ones under the headings "ELECTIONS" and "MEETINGS" shall apply
to meetings of Councillors when meeting as "Committee-of-the-Whole", and in such cases, the words
"Committee-of-the-Whole" shall be read in the place of the word "Council".
68. In this by-law the masculine shall include the feminine gender and the singular shall include the plural.
69. By-Law #2 "Rules Governing Proceedings of Council" is hereby repealed.
UPDATE REPORT
Prepared By: Heather Archibald Date: November 15, 2016
Reviewed By: Date:
Authorized By: Date:
CURRENT SITUATION
Council required Ten Beaches Estates to complete the required chain link fence between the
development’s property and the neighbouring properties: Seaboyer (PID 60084746), Hannam
(PID 60084753) and Watts (PIDs 60410412 & 60084761).
Staff presented a report to Council in early November regarding outstanding issue of fencing
and seeding. Council instructed staff to give the developer an extension until the end of
November to complete the chain link fence and for staff to advise the developers the
Municipality would review the seeding at the end of May to confirm the grass seed has
sprouted and is growing.
The letter was mailed and emailed to the developers on November 8, 2016.
Fencing
The installation of the remaining chain link fence is COMPLETE. The remaining chain link fence
between the neighbouring properties has been completed. The entire length of dividing
property line now has chain link fence, including behind the rock wall and along the Hannam
property.
Staff performed a site visit November 14, 2016 and confirmed the installation of the fence.
Conclusion
Staff considers the issue of the fencing resolved and in compliance with the site plan. Staff will
follow-up with the developers at the end of May regarding the seeding of the stormwater
management pond and the three small park areas.
REPORT TO: Municipal Council
SUBMITTED BY: Community Development Department
DATE: November 24, 2016
SUBJECT: Ten Beaches Estates (PID 60084803)
Update on fencing
ORIGIN: MPS, Municipal LUB and Ten Beaches
Estates Site Plan SP2010-038
2 Progress Report
BACKGROUND
Ten Beaches Estate’s 74-unit mini home park in Simms Settlement which to date has 13 mini
homes located on site.
The site plan was approved on appeal to Council with a provision that a 4-foot chain link fence
be installed between the Ten Beaches Estates development and the neighbouring properties:
Seaboyer (PID 60084746), Hannam (PID 60084753) and Watts (PIDs 60410412 & 60084761).
On September 29, 2016 Council directed staff to inform the developer they needed to complete
the seeding and install the chain link fence along the entire boundary line between the
developer’s property and the Seaboyer, Hannam and Watts properties as was approved under
the amendmend site plan which was approved by Council at the appeal hearing. Council did not
find the mixuture of rock wall and chain link fence a satisfactory substitute to the original
approved chain link fence.
On November 3, 2016 Council directed staff to give developers another 30 days to complete
fencing and advise developers the Municipality will follow-up on seeding at the end of May
2017 to confirm it is growing.
Timeline:
Below is a short timeline of key select events as they relate to the Ten Beaches Estates
development and fencing:
June 29, 2010 Application received for a proposed 74-unit mini home park.
April 13, 2012 DO grants site plan approval for a mini home park. Letters sent to
neighbours
April 30, 2012 Appeal received from Seaboyers, Hannams & Watts’
June 14, 2012 Council heard appeal. Decision delayed to receive revised site plan.
June 28, 2012 DO’s approval of the site plan upheld by Council with the revised plan
that included a 4-foot chain link fence between neighbouring
properties and the development.
June 17, 2013 Email request from developers to change the chain link fence to a
stone wall
Summer/Fall 2013 Previous development officer (DO) grants approval to change the 4-
foot chain link fence to a stone wall. DO requests pictures and design
details of proposed rock wall. Approval is granted under the
assumption the entire chain link fence will change to a rock wall of 4
feet or higher.
3 Progress Report
November 2013 Site visit performed by the Municipality on another matter, rock wall
behind Hannam property is already constructed.
Late 2014/Early
2015
Developers inquire whether the rock wall needs to extend over the
mound behind the Seaboyers’ property. DO advised it was part of the
site plan but would check with the Seaboyers to confirm their
preference. Previous verbal discussions with Mr. Seaboyer indicated
they did not wish to have a stone wall along their property line.
January 15, 2015 Report for Council prepared. Within the report issues related to the
rock wall, the developer’s request to not construct it along the
Seaboyer’s property, the DO waiting for letter from the Seaboyers.
January 20, 2015 DO mailed letter to developers stating need to finish rock wall as
requested in lieu of the 4-foot chain link fence. DO advised she was
waiting for a letter from the Seaboyers stating whether they wanted a
rock wall and that Council direction would be needed prior to allowing
the rock wall to not be constructed behind the Seaboyers property.
January 22, 2015 Discussion with Council regarding the rock wall. It is determined that
before Council would consider exempting this area from the
requirement of the rock wall/fence all appellant parties would need to
agree.
January 29, 2015 Seaboyers email DO and confirm they wish to see a nicely designed 8-
foot rock wall behind their property. With the confirmation that the
Seaboyers still want the division between properties, the DO does not
seek agreement of the other property owners to not install a division
behind the Seaboyer property.
July 28, 2016 DO advised by the Municipal Fire Services Coordinator that local fire
department’s pressure test on the hydrant was not successful and
that the developer’s engineer stated the issue is related to the two
water pumps and the automated switch not working correctly on the
control panel.
August 2016 Council seeks update on Ten Beaches. Local councilor has received
comments of concern from public regarding the infilled portion of the
rock wall and how someone could walk right over it onto the Hannam
property.
August 5 & 10, 2016 DO performs site visit to development, pictures and measurements
taken. Determines a little over 100 feet of the rock wall has been
infilled on the developer’s side to a level that would allow a person to
walk over the rock wall.
4 Progress Report
DISCUSSION
This report provides an update on the chain link fence installation as required for the
development under the approved site plan.
ATTACHMENTS
Attachment A: Copy of Revised site plan showing the required 4-foot chain link fence
and areas requiring landscaping indicated.
Attachment B: Copy of letter mailed and emailed to owners on November 8, 2016.
Attachment C: Pictures from November 14, 2016 site visit.
September 29, 2016 Report submitted to Council regarding outstanding issues and
requested direction on fencing. Council instructed to give 30 days for
seeding and fencing to be completed.
October 26, 2016 Site Visit to property. Seeding completed. Fencing in progress.
November 3, 2016 Report submitted to Council regarding outstanding issues and
progress. Council directs staff to give developers another 30 days to
complete fencing and advise developers Municipality will follow-up on
seeding at the end of May 2017.
November 14, 2016 Site visit to development confirms chain link fencing is complete.
i2
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JUDY HANNAM
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ABLE ENGINEERING SERVICES INC
50 QUEEN STREET
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CHESTER, NOVA SCOTIA, BOJ 1,10
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engineering OabI.Inc.ca
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JUDY HANNAM
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MICHAEL SEASOYE
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ABLE ENGINEERING SERVICES INC
50 QUEEN STREET
P.O. BOX 959
CHESTER, NOVA SCOTIA, BOJ 1,10
TEL 902-273-3050
FAX. 902-273-3072
engineering OabI.Inc.ca
ISSUED
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TEN BEACHES ESTATES
SIMMS SETTLEMENT, NOVA SCOTIA
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HOME LAYOUT PLAN
OCT 20, 2010 S. TURPLE ec 0.100217-00
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1:750 P. KUNDZINS 02011:750
Re erenee APprova Sheat
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Re erenee APprova Sheat
THE MUNICIPALITY OF
CHESTER
Dear Mr. Chatman and Mrs. Chatman:
RE: EXTENSION TO THIRTY DAY NOTICE TO COMPLETE CHAIN LINK FENCE
SITE PLAN #2010-038
3 SEA GLASS DR., SIMMS SETTLEMENT, LUNENBURG COUNTY, NOVA SCOTIA
PID 60084803
Please take notice by the end of November 2016 Ten Beaches Estates must complete the
installation of the chain link fence at a minimum 4 -foot height along the entire length of the property
boundary between Ten Beaches Estates and the neighbouring properties: Seaboyer (PID 60084746),
Hannam (PID 60084753) and Watts (PIDs 60410412 & 60084761), including the side yard of the
Watts property and the property boundary of the Hannam property where there is a rock wall. It is
acknowledged that the 4 -foot chain link fence will need to go on top of the infilled area and behind
the rock wall on Ten Beaches Estates' side of the property boundary.
The Municipality will be on site prior to November 24, 2016 to perform a site inspection and report
back to Council on the progress of the fence.
On October 26, 2016 I performed a site visit and confirmed the seeding had taken place on the 3
small park areas and the stormwater management pond appeared greener than it had in August.
I also noted the beginning of the installation of the remaining chain link fence along the property
boundaries between Ten Beaches and the Watts, Hannam and Seaboyer properties.
The fence behind the Seaboyer' s is complete.
The fence to the side of the Watts' property was in progress at during my site visit in October.
The fence behind and to the side of the Hannam's property until it connects to the stormwater pond
fencing was incomplete and not started at the time of my last site visit.
November 8, 2016
The MunicipalityofChester
communityDevelopment Dept.
Dwayne Chatman & Kathryn Chatman
Annex Building
185 Central street c/o Ten Beaches Estates Inc
PIDBox
Chester,, NNS Bol 1J0Chester,
bullding@chester.ca
Phone: (902) 275-3080
Fax: (902) 275-2598 BY EMAIL
Planning and Development Kathryn Chatman
Services
planning@chester.ca
Phone: (902) 275-2599
Fax: (902) 275-2598 Dwayne Chatman
ChesterMunlclpality
@chestermun
Dear Mr. Chatman and Mrs. Chatman:
RE: EXTENSION TO THIRTY DAY NOTICE TO COMPLETE CHAIN LINK FENCE
SITE PLAN #2010-038
3 SEA GLASS DR., SIMMS SETTLEMENT, LUNENBURG COUNTY, NOVA SCOTIA
PID 60084803
Please take notice by the end of November 2016 Ten Beaches Estates must complete the
installation of the chain link fence at a minimum 4 -foot height along the entire length of the property
boundary between Ten Beaches Estates and the neighbouring properties: Seaboyer (PID 60084746),
Hannam (PID 60084753) and Watts (PIDs 60410412 & 60084761), including the side yard of the
Watts property and the property boundary of the Hannam property where there is a rock wall. It is
acknowledged that the 4 -foot chain link fence will need to go on top of the infilled area and behind
the rock wall on Ten Beaches Estates' side of the property boundary.
The Municipality will be on site prior to November 24, 2016 to perform a site inspection and report
back to Council on the progress of the fence.
On October 26, 2016 I performed a site visit and confirmed the seeding had taken place on the 3
small park areas and the stormwater management pond appeared greener than it had in August.
I also noted the beginning of the installation of the remaining chain link fence along the property
boundaries between Ten Beaches and the Watts, Hannam and Seaboyer properties.
The fence behind the Seaboyer' s is complete.
The fence to the side of the Watts' property was in progress at during my site visit in October.
The fence behind and to the side of the Hannam's property until it connects to the stormwater pond
fencing was incomplete and not started at the time of my last site visit.
I presented the above information to Council on November 3, 2016. Council has granted an extension
to complete all the chain link fencing between the three abutting properties and Ten Beaches. The
extension is until the end of November 2016. I will be taking a report to Council on November 24,
2016 to update them on the progress of the fencing.
Council has also stated they want confirmation that the grass seeding is growing by the end of May
2017. Late May I will perform another site visit to provide an update. This should give the grass
enough time in the spring to sprout.
Thank you again for your attention to these matters. If you have any questions, please do not hesitate
to contact me.
Thank you kindly,
Heather Archibald
Development Officer
harchibald@chester.ca
copy to: Tammy Wilson, CAO
Tara Maguire, Director of Community Development
THE MUNICIPALITY OFy
CHESTER
NOVA SCOTIA'S TREAS]
REQUEST FOR DIRECTION
Prepared By:Tara Maguire,Director of
Community Development
Date November 17, 2016
Reviewed By:Date
Authorized By:Tammy Wilson, CAO Date November 17, 2016
CURRENT SITUATION
The current target for completing the Municipal Plan Review (including Chester Village) is Spring 2017. In
terms of staffing, we have a term position that has been budgeted until the end of this fiscal year. Sean
Gillis has been providing support to the project for the past two years. Sean has accepted a permanent
full time planning position with HRM. His last day with the Municipality is November 23, 2016.
In order to accommodate this reduction in staffing levels, direction is required from Council on
reprioritizing projects.
RECOMMENDATION
Accept the recommendations as outlined in this report
BACKGROUND
Although the term position is budgeted until the end of this fiscal year, staff does not feel that it would be
practical to bring someone new in to pick up the Plan Review process. Bill DeGrace will be focusing on the
plan review for the next few months. It is important that there is some continuity and leadership on this
project.However, in order to do this, staff will be shifting some responsibilities and covering his projects.
This means that there are a few projects that will not have enough resources to complete at this time.
Garth Sturtevant will be helping with planning applications, which will take some of his time away from
doing the processing of development permits and subdivisions. This will in turn place additional pressure
on the Development Officer and the service levels for development control.In addition, we will be
bringing back Peter Nightingale, a Dalhousie student who worked with us this past summer. Peter will
help with some policy work, research, and graphics for the new planning documents.
The list below provides an overview of the projects that we are currently working on, along with staff
resources and anticipated timeline.
REPORT TO:Tammy Wilson, CAO
SUBMITTED BY:Tara Maguire, Director of Community
Development
DATE:November 17, 2016
SUBJECT:Community Development Work Plan
ORIGIN:
2 Request For /Direction
Project Status Municipal
Unit Resources Comments Proposed Timing
Parks Amendment In Progress MODC Tara on hold until MOU
Arch Control
Amendment In Progress MODC Garth and
Tara
process with
amendments for
HWY 3
Dec/Jan
Shipping
containers
Amendment
In Progress MODC Tara and
Heather Nov/Dec
Jane Wentzell -
Rural Zone
Amendment
In Progress MODC Garth and
Tara Nov/Dec
Change of Use
Amendments In Progress MODC Tara and
Heather Nov/Dec
Animal Control
Town of
Lunenburg
In Progress MODC Tara Discuss with Bea
Water Quality
Monitoring In Progress MODC Bill finished 2nd year of
monitoring
Canada 150 In Progress MODC Bill, Marianne
&Garth Dec council
Portable Signage
-RFD In Progress MODC
RFD to amend LUB or
refer to plan review
process
MODL Appeal In Progress MODC Heather and
Tara
ongoing -
mandatory Jan
LIDAR In Progress MODC Tara ongoing -
mandatory
March –phase 2 in
2017/18
Affordable
Housing In Progress MODC Peter Feb/March
Public
Participation
Policy
In Progress MODC Peter Feb/March
Building Permit
Fee Report ON HOLD MODC Earl Feb Council
Highway 3
Streetscape
Prioritization
Waiting for
Action MODC Tara put on hold until fall
2017
Kaizer Meadow
Buffer options
Waiting for
Action MODC Tara
Currently own the
land and can
control this through
lease or purchase
agreements
place on hold until after
plan review
PACE presentation
and memo
Waiting for
Action MODC Tara Dec
Parking Study Waiting for
Action MODC Peter March to prepare scope
for 2017/18 study
Age Friendly TOR
and Scope
Waiting for
Action MODC
Difficult to
implement with
current resources
place on hold until after
plan review
3 Request For /Direction
Water Lots RFD Waiting for
Action MODC Heather Dec
Assessment
Report In Progress TOMB Bill PAC/Council Dec/Jan
Paul Taylor DA
minor revision In Progress TOMB Bill Nov Council
Mike Kelley DA In Progress TOMB Tara PAC Dec/Jan
Pinegrove DA Application
Submitted TOMB Garth Jan/Feb
Kinburn 20-unit
possible DA
amendment
On the
horizon TOMB Garth and
Tara
Nursing Home
(possibly a DA or
rezone)
On the
horizon TOMB Tara
Saltbox DA
amendment
Will be
submitting
application
TOMB Garth Jan/Feb
Bayview Cemetery Waiting for
Action TOMB GIS
DISCUSSION
At this time, staff are suggesting that a few projects be taken off our work plan and placed on hold until
the plan review is compete. Specifically, we are recommending the following:
Parking Study
It is recommended that the parking study be placed on hold and the budget be carried over to 2017/18.
Staff will complete a scope of work and prepare an RFP for March with anticipated study in spring and
summer.
Age Friendly
The terms of reference for Age Friendly and the report on changing the mandate of the community
development department should be placed on hold until after the plan review. This project has
implications on staff resources. The plan review may create additional demands on development control
and planning staff. It is recommended that we wait until we know the outcome of the final stages of Plan
Review.
Affordable Housing
The new planning documents will have some policies for affordable housing. However, there may be roles
that the municipality can play outside of land use planning. It is proposed that this be kept in the work
plan but that additional time be given to allow Peter to work on some additional best practices research
and a report to Council for spring 2017.
Public Participation Policy
Some work has been done on this;however, it has taken a backseat to other priorities. It is recommended
that staff continue working on this. Some pieces will inform plan review.
4 Request For /Direction
Highway 3 Streetscape Prioritization
Highway 3 improvements from East Chester to Lunenburg are included in TIR’s 5-year plan. It was
recommended that we review the projects outlined in the streetscape plan to ensure that we align
potential projects and improvements with the TIR work. A recent check in with TIR has indicated that they
will be looking at this in fall 2017,which gives us some additional time to work on our prioritization. Staff
recommends that we hold off on this until after the plan review.
Kaizer Meadow Buffer options
Municipal Council currently owns all of the land in Kaizer Meadow. Council can ensure that adequate
buffers are maintained through lease agreements which make this a lower priority at this time. It is
recommended that we hold off on a report until after plan review is complete.
IMPLICATIONS
Policy
Financial/Budgetary
Recommendations can be accommodated within the existing budget;however any additional
reprioritization may require additional resources and could impact budget.
Environmental
n/a
Strategic Plan
Maintain a high level of fiscal responsibility;
Continually improve public satisfaction with municipal services;
Work Program Implications
As described above.
OPTIONS
1.Accept the recommendations as outlined in this report
2.Change the reprioritization and request staff to come back with a report outlining the additional
resources and impact on budget.
ATTACHMENTS
none
COMMUNICATIONS (INTERNAL/EXTERNAL)
n/a
REQUEST FOR DECISION
Prepared By: Garth Sturtevant Date: November 17, 2016
Reviewed By: Tara Maguire Date: November 17, 2016
Authorized By: Date:
CURRENT SITUATION
Staff have been working with Jane Wentzell, who has applied for a Land Use By-law
Amendment to the Rural Zone, that would permit the operation of dog kennels. The request
and a corresponding staff report have been reviewed by the Village Area Advisory Committee
(VAAC) and further direction has been requested from Council.
Staff have noted that this file has now exceeded the mandated period of 120 days as required
by the Municipal Government Act, Section 210 (6), and therefore is deemed refused. On the
advice of the Municipal Solicitor, a new application is required to continue processing the
application. This has been discussed with the applicant and an updated application letter will be
submitted. Council may make a motion to waive the fees for this new application and direct
staff to pick-up the process directly from the original application. This would avoid any lost
time and also will not result in an appeal of the refusal which is now an option available to the
applicant. If the process is renewed and carries on but is ultimately refused by Council, the
applicant would again have the right of appeal to the Utility and Review Board.
RECOMMENDATION
Make a motion to accept the new application from Jane Wentzell to amend the Land Use By-
law to permit kennels in the Rural Zone. Direct staff to waive the application fee and
advertising deposit for the new application and further direct staff to continue discussions with
VAAC to move the request forward to Council for a final decision.
OPTIONS
Do not accept the new application and maintain the stance that the issue has been
considered and deemed refused due to the associated timeline in the MGA
REPORT TO: Council
SUBMITTED BY: Garth Sturtevant
DATE: November 24, 2016
SUBJECT: New Application – Proposed Amendment to
Rural Zone to Permit Kennels
ORIGIN: Staff
2
request for decision
Accept the new application, but require a new application fee and advertising deposit.
Restart the process, including new advertisements, Public Information Meeting and staff
report.
Make a motion to accept the new application from Jane Wentzell to amend the Land
Use By-law to permit kennels in the Rural Zone. Direct staff to waive the application fee
and advertising deposit for the new application and further direct staff to continue
discussions with VAAC to move the request forward to Council for a final decision.
1
Garth Sturtevant
From:Jane Wentzell - Dogma Inc <dogma@tallships.ca>
Sent:Thursday, November 17, 2016 3:15 PM
To:Garth Sturtevant; "pam Myra >> pmyra"@chester.ca
Subject:Request for Bylaw zoning amendment
Attachments:dogma.vcf
Village Planning Committee
MODC Councillors
Dear Garth,
I own five acres of land zoned rural in the village of Chester, off of Target Hill Rd..
The land is subdivided into four lots. I wish to build four houses;one in which I plan to reside.
I have operated a business in the pet industry for twenty-two years in the MODC and wish to continue to do so
when my house is built. I will not be operating a kennel,defined by the current definition. I will be boarding a
dog or two for immersion training. The dogs will live in my home during the training process. The dogs will be
contained with an IFB GPS system ;which means no wires,fences,etc. The dog bylaw has already addressed
nuisance barking and dogs running at large. There is no limit to the number of dogs I can have as personal pets.
I will have three of my own and expect no more than three boarding dogs at any one time.
I am requesting that an exception or amendment be approved allowing my small development and business to
move ahead.
Thank you.
Jane Wentzell
This email has been checked for viruses by Avast antivirus software.
www.avast.com
Bluenose Coastal Action Foundation
Municipality of the District of Chester
Council Meeting
Presentation by:Brooke Nodding
Executive Director,Coastal Action
Bluenose Coastal Action Foundation
Presentation Overview
Coastal Action
•Who we are
•What we do
•Where we work
•When –Past, Present & Future
•Why important
•Questions
Bluenose Coastal Action Foundation
Coastal Action –Who We Are
•Inception –December 1993
•Vision –A healthy environment supporting thriving
South Shore communities.
•Mission –Leading efforts to protect, enhance, and
restore our ecosystem through research,
education, and action.
•Board of Directors –Multi-
stakeholder representation
Bluenose Coastal Action Foundation
Coastal Action –Who We Are
Coastal Action Board of Directors 2016-17
Rick Welsford, Biologist/Project Manager, Chair
Kelly Wilson, retired Engineer/Brew Master, Past Chair
Chip Veinotte, retired DFO Fisheries Officer/Fish Habitat Biologist, Vice-Chair
Jeremy Hopkins, Michelin North America (Canada) Inc., Treasurer
Mike Allen, Environmental Inspector, represents NS Environment (ex-officio advisor)
Michael Graves, Councillor, represents Town of Bridgewater
Paul MacLellan, Teacher, represents Nova Scotia Community College
Jesse McLean, Environmental Inspector, Member at Large
Peter Mosher, Councillor / Business Owner, represents Town of Lunenburg
Karl Nauss, Councillor, represents Town of Mahone Bay
Brian Gilbert, retired NS DNR Deputy Minister, Member at Large
Vacant, Councillor, represents Municipality of the District of Chester
Vacant, Councillor, represents Municipality of the District of Lunenburg
Bluenose Coastal Action Foundation
Coastal Action –What We Do
* Work with all stakeholders towards achieving positive solutions.
Bluenose Coastal Action Foundation
Coastal Action –Where We Work
South Shore –Hubbards to Argyle
Bluenose Coastal Action Foundation
Coastal Action
When –Past, Present & Future
Projects in MODC
Fish Friends, Roseate Tern, Coastal Islands, Clean
Boating, American Eel, Atlantic Salmon, Catchment
Liming, EHAP, Fox Point Lake, Environmental Education
Bluenose Coastal Action Foundation
Coastal Action
When –Past, Present & Future
•Species at Risk (Atlantic whitefish, Roseate tern, American eel,
Atlantic salmon)
•LaHave River Watershed Project (water quality monitoring, fish
habitat restoration, watershed management plan)
•Climate Change (MODL Coastal Policy, coastal strategy,
municipal flood models and sea level rise projections, stormwater
management)
•Catchment Liming (Gold River, development of guide book)
•Marine Debris & Microplastics (Atlantic regional project
replicating work conducted in Great Lakes and St. Lawrence
regions)
Bluenose Coastal Action Foundation
Coastal Action
When –Past, Present & Future
•Petite Riviere Watershed Project (water quality monitoring, fish
habitat restoration, watershed management plan, shale pit
remediation)
•Clean Boating (pump-out facilities, awareness)
•Environmental Education (Morton Centre Programs, Fish
Friends, salt marsh interpretive site, solid waste /
vermicomposting, pollution prevention, outdoor classrooms, ABC
plans, etc.)
•Coastal Erosion (Living Shorelines demonstration)
•Artificial Reefs (marine habitat compensation, abandoned /
derelict vessels)
Bluenose Coastal Action Foundation
Coastal Action
Why Important
•Focus on Positive Action not
finger-pointing or laying
blame
•Science-based, unbiased
research and data collection
•Local service provider
•Building community networks
•Developing environmental
capacity
Bluenose Coastal Action Foundation
Coastal Action
Why Important
•Re-engage partners
•Revive interest
•Board representation
•Program support through
communications
•Support in building
community networks
•Collaboration in creating a
healthy environment on the
South Shore
Bluenose Coastal Action Foundation
Questions
Coastal Action has had a
great working relationship
with MODC in the past, let’s
build on past successes for a
better environment in the
future.
•Thank you!
Community School Proposal
for, New Ross Consolidated School
A)Request
We would like to utilize the existing space at New Ross Consolidated School (NRCS) to serve in
the educational well-being of the students attending NRCS, as well as to enhance and continue
to meet the needs of the community. We feel an easily attainable way to meet this goal is to
classify NRCS as a “Community School”.
B)Background
NRCS has been a pillar in the New Ross community since 1960. Having seen many principals
come and go, the accessibility to the school has been seen through the tone of the principal.
For many years, the school in it's entirety was easily accessed by the community for functions
including gym and classroom usage. However, this changed according to the acting principal
and at times the doors were closed at 2:30pm, with limited day/nighttime usage. Over the last
5 years, with the onset of the current acting principal who is community minded and
supportive of school usage by the community, there is functional access to three classrooms
and the conference room for community use, as well as the gymnasium.
Currently, no formal agreement exists for usage between community and school, but Facility
Use Agreement Waivers are signed between occupant and the school to ensure user safety and
liability. The facility use agreement waiver specifies the user is to bring their own equipment,
or have a nominal rental fee for equipment. There is a good working relationship among staff
(which includes custodial services),principal, and community members.
Many events/activities take place at the school which include but are not limited to:
Conference & classroom use:
◦specific rooms are designated for meetings of various community groups
◦Plug into Music Program-utilizes one room in the school which houses
musical equipment and is also used for private music lessons,
◦New Ross Preschool-utilizes a room for classes for our 3-4 year olds
Community Gym time is used for:
Family gym night
Adult Basketball/
volleyball/badminton
Exercise Classes
Wellness Fairs
Craft Fairs
Community
recitals/musical
performances
Old Timer's
Basketball
Tournament
C)What is a Community School:
A community school is both a place and set of partnerships between the school and other
community resources. Community schools bring together many partners to offer a range of
supports and opportunities to children, youth, families and communities.
Responsibility for a community schools initiative rests with school systems and their
community partners—local government, community-based organizations, public and private
agencies, institutions of higher education, parent and neighbourhood groups, business and
civic entities, and others with an interest in the development and well-being of children,
families, schools, and communities.
School and community partners share resources, information, and accountability. The benefits
of this can be seen directly with the students and community. Children become ready to enter
school; students attend school consistently; students are actively involved in learning and their
community; families are increasingly involved with their children's education; schools are
engaged with families and communities; students succeed academically; students are healthy -
physically, socially, and emotionally; students live and learn in a safe, supportive, and stable
environment, and communities are desirable places to live.
Opening the doors of the school after hours, reaches families and community residents. This
allows infinite potential for programming possibilities that will help nurture our community
residents of all ages. We could then have the potential of offering programming such as:
-day care
-doctor's office
-office space (for people working from office closer to home)
-extra-curricular activities-leading to happy, healthy residents
This will then meet the needs of our community while being driven by the community. They
will help define what these needs are, and we can help by facilitating a means to meet that
end.
Community School, can have varied definitions. Ours will continue to be both a place and set
of partnerships between the school and other community resources, to meet the needs of the
community, the residents therein and most importantly the students that learn, and grow in
this environment.
D)Needs/Opportunities
As a community, we would like to see the continuation of existing programs ie. (Plug into
Music, New Ross Preschool) while allowing the possibility of further opportunities to exist.
These opportunities would exist to meet the needs of the students and community as they
arise. These opportunities would in no way jeopardize the learning environment of the
students attending NRCS as their safety and learning environment is the top priority.
Examples of these needs/opportunities include but are not limited to:
◦Daycare-we are currently very under-serviced with Daycare in our rural
community. If a daycare was housed in our school it would reach the goals of the
age friendly community environment we are trying to establish in New Ross, it
will fill a huge void in child care for our working families & teachers, and
correlates with the mandate of the Dept of Education & Early Childhood
Development.
◦Our Health Centre Partnership/Vision,
◦Ross Farm Museum Eco Learning,
◦Provincial & Federal Department Programs,
◦University & NSCC Outreach Programs,
◦Professional Offices (not for profit),
◦Community Programming
D)Partnerships
There exists a very strong, positive partnership with the New Ross Family Resource Centre
(NRFRC). We would like to see this partnership expand. It is the collaborative effort of the
NRFRC and NRCS that makes the current programming available to our students and
community possible. One can invariably not see one working without the other. These
partnerships allow a strong link to our youngest community members giving them a bright
start to their future and include amazing programs like, transition to school, New Ross
Afterschool Program, Family Gym Night, and Plug Into Music Expanded, but we would
continually like to build on these.
Other community partners include:
The Ross Farm,
The New Ross Preschool,
The New Ross Regional
Development Society,
the New Ross Volunteer Fire
Department,
South Canoe,
The Royal Canadian Legion,
New Ross 200th Anniversary
Association,
The Community Food
Project,
Forties Community Centre,
Musical groups,
Church groups,
Schools Plus
E)Financial
The concept of financial contribution towards a community school from the municipality would
be a rather unknown until a preliminary review of this venture is assessed, however, some
anticipated expenditures could include: a community school coordinator, but this may be
accomplished through some reallocation of current staff time (ie. the current community
school coordinator, community coordinator, and the Resource Centre Coordinator).
It is imperative we remain with minimal rental rates for school classroom and gymnasium
usage and for equipment as we do not want an increase in rental costs that make it out of
reach for community use.
F)The Community Needs to Work Together
The above proposal follows the guideline and mandate set by our Education Minister,
community, and our own municipality.
Education Minister, Honourable Karen Casey, states in her 2015 “Nova Scotia Action Plan for
Education”:
We need students, parents and guardians, teachers and education leaders, and our
communities to do their parts. Success in education does not happen just during school
hours. Success has to be nurtured at home and in our communities, where our children
spend most of their time, do their socializing and learn their values, play sports and
participate in extracurricular activities. Students need to work to reach their full
potential, to embrace new learning opportunities, to bring their passion and knowledge
to class with them, to become leaders in their schools and communities, and to learn
and to challenge.
We need communities to do their part too. We need them to continue to find
innovative ways to work together with our schools, to infuse the best of our
neighbourhoods into our schools and the best of our schools into our neighbourhoods.
We need our business leaders to come forward with their knowledge, skills,
technologies, and, most of all, their willingness to support and assist young Nova
Scotians.
The Department of Education and Early Childhood Development, school boards, and
schools will • Continue to partner with other government departments, community
agencies and businesses. They will work together to develop partnerships that serve
students better, including -Cross-government partnerships -Community partnerships -
Partnerships with the business community Education cannot do it alone. Health, Justice,
Community Services, and other departments and agencies contribute to the provision
of school-based services and programs. Students and families benefit from being able
to access these many different government services at their local school. We will work
together to better coordinate these services and programs, in order to serve students
better.
A Strategic Development Plan for New Ross & Area 2014, states:
Mission:Our commitment as the community of New Ross will be to engage the skills
and talents of community members to develop solutions to the challenges we face. We
will work together to identify and encourage innovative ideas to improve the social,
cultural, environmental and economic conditions in which we live while respecting and
preserving our heritage.
The school has been referenced in every one of our strategic goals: 1.Increase business
in the community 2. Retain present business in the community 3. Increase visitors to
New Ross 4. Increase community vitality 5. Improve and expand partnerships 6.
Improve community assets. The importance of the school as an integral part to the
community's action plan and success is evident throughout the document.
Municipality of the District of Chester:
As stated in the Municipal Strategic Plan:
-Goal 3: The Municipality will ensure that we strategically invest in the
appropriate infrastructure required to service the needs of all ages of our
community. Infrastructure is defined as the underlying base or foundation,
which includes the basic facilities, services, and installations needed for the
functioning of the community, such as transportation, communications systems,
appropriate planning and development tools, water and sewer lines, and public
institutions.
-P47 Develop programs and services attractive to youth and families-Serve as a
catalyst/ supporter for community-led initiatives that facilitate this goal
-P48 -Continue to support community schools and maintain sound relationships
And in the municipality's letter to the SSRSB, dated March 2014: “Any plan for
community growth includes it's school. School plays a direct role in development
opportunities and growth of the community. NRCS is part of the fabric of the
community. It is important to New Ross and it is important to the Municipality.”
G)Conclusion
Although the community has access to the school currently, our Committee would like to see
New Ross Consolidated School become an official community school. We request that the
Municipality explore the possibility of entering into a joint use agreement with the South Shore
Regional School Board and that formal discussions take place with the SSRSB as soon as
possible.
We hope you see, as we do, the validity and necessity in having NRCS classified as a community
school. We feel a community school will continue to enable our residents accessibility to the
school which is of key importance in a rural community. It will allow program expansion which
will continue to foster the engagement of our students and community residents. Not only is
this good for the community but in direct alignment with the goals and missions of the
Strategic and Action Plans of the municipality/provincial government and the community of
New Ross.
New Ross Community School
Proposal
Presentation by: Sheena Isenor BSc, OC(C), COMT,
Diane Webber, ECE,
●Members of the NR School Partnership Committee-
group of concerned citizens in the New Ross area
that continue to work together for the betterment of
the community
●Holding official meetings since May 2015, but have
been working together for many years
New Ross Community School
Proposal
A)Request
We would like to utilize the existing space at New
Ross Consolidated School (NRCS) to serve in the
educational well-being of the students attending
NRCS, as well as to enhance and continue to meet
the needs of the community. We feel an easily
attainable way to meet this goal is to classify NRCS
as a “Community School”.
Background
-NRCS has been a pillar in the New Ross community
since 1960.
-accessibility to the school has been seen through the tone of the
principal.
-Currently, no formal agreement exists for usage between
community and school, but Facility Use Agreement Waivers are
signed between occupant and the school to ensure user safety and
liability.
-There is a good working relationship among staff-which includes
custodial services, the principal, and community members.
Background
Many events/activities take place at the school which include but are not limited
to:
●Conference & classroom use:
-specific rooms are designated for meetings of various community groups
-Plug into Music Program-utilizes one room in the school which houses musical
equipment and is also used for private music lessons,
-New Ross Preschool-utilizes a room for classes for our 3-4 year olds
Background
●Community Gym use:
Family Gym Night Craft Fairs
Adult Basketball/Badminton/Volleyball Old Timers BasketballTournaments
Exercise Classes Community Recitals/Services
Wellness Fairs/Clinics Community Fundraisers
A community school is both a
place and set of partnerships
between the school and other
community resources.
Community schools bring
together many partners to offer
a range of supports and
opportunities to children,
youth, families and
communities.
What is a Community School?
Responsibility for Community Schools
Community basedorganizations
Public &Private AgenciesLocal
Government
Business &Civic Entities
Institutions ofHigher Learning
Community School
School and community partners
share resources, information, and
accountability.
The benefits of this can be seendirectly with the students and
community.
ART WALK
-Opening the doors of the school after hours, reaches families and communityresidents.
-We could then have the potential of offering programming such as:
-day care
-doctor's office
-office space (for people working from office closer to home)
-extra-curricular activities-leading to happy, healthy residents
-This will then meet the needs of our community while being driven by the
community.
Benefits of a Community School
What is a Community School?
Community School, can have varied definitions.
Ours will continue to be both a place and set of
partnerships between the school and other
community resources, to meet the needs of the
community, the residents therein and most
importantly the students that learn, and grow in
this environment.
Needs/Opportunities
Daycare University & NSCC OutreachPrograms
Our Health Care
Partnership/Vision Community Programming
Ross Farm Museum EcoLearning Professional Offices (not forprofit)
Provincial & Federal DeptPrograms
As a community, we would like to see the
continuation of existing programs ie. (Plug into Music,
New Ross Preschool) while allowing the possibility of
further opportunities to exist.
Examples of these needs/opportunities include but
are not limited to:
Partnerships
ex.: Transition to school, New Ross
Afterschool Program, Family Gym Night,
and Plug Into Music Expanded,
Community Partners
The Ross Farm Museum The New Ross Preschool
The New Ross RegionalDevelopment Society The New Ross VolunteerFire Department
New Ross 200th
Anniversary Association The Community FoodProject
South Canoe The Royal Canadian Legion
The Forties CommunityCentre Church Groups
Musical Groups Schools Plus
Financial
-Rather unknown
-Anticipated expenditures could include: a community
school coordinator, but this may be accomplished through
some reallocation of current staff time
-It is imperative we remain with minimal rental rates for
school classroom and gymnasium usage
The Community Needs to Work Together
Education Minister, Honourable Karen Casey, states in her 2015 “Nova Scotia Action Planfor Education”:
We need students, parents and guardians, teachers and education leaders, and our
communities to do their parts.
We need communities to continue to find innovative ways to work together with
our schools, to infuse the best of our neighbourhoods into our schools and the best
of our schools into our neighbourhoods. We need our business leaders to come
forward with their knowledge, skills, technologies, and, most of all, their willingness
to support and assist young Nova Scotians.
The Department of Education and Early Childhood Development, school boards, and
schools will • Continue to partner with other government departments, communityagencies and businesses. They will work together to develop partnerships that servestudents better
Students and families benefit from being able to access these many differentgovernment services at their local school. We will work together to bettercoordinate these services and programs, in order to serve students better.
The Community Needs to Work Together
A Strategic Development Plan for New Ross & Area 2014, states:
Mission:Our commitment as the community of New Ross will be
to engage the skills and talents of community members todevelop solutions to the challenges we face. We will work
together to identify and encourage innovative ideas to improve
the social, cultural, environmental and economic conditions in
which we live while respecting and preserving our heritage.
The school has been referenced in every one of our strategic
goals: 1.Increase business in the community 2. Retain present
business in the community 3. Increase visitors to New Ross 4.
Increase community vitality 5. Improve and expand partnerships
6. Improve community assets. The importance of the school as
an integral part to the community's action plan and success is
evident throughout the document.
The Community Needs to Work Together
Municipality of the District of Chester:
As stated in the Municipal Strategic Plan:
-Goal 3: The Municipality will ensure that we strategically invest in the
appropriate infrastructure required to service the needs of all ages of our
community. Infrastructure is defined as the underlying base or foundation, whichincludes the basic facilities, services, and installations needed for the functioningof the community, such as transportation, communications systems, appropriateplanning and development tools, water and sewer lines, and public institutions.
-P47 Develop programs and services attractive to youth and families-Serve as acatalyst/ supporter for community-led initiatives that facilitate this goal
-P48 -Continue to support community schools and maintain sound relationships
And in the municipality's letter to the SSRSB, dated March 2014: “Any plan forcommunity growth includes it's school. School plays a direct role in developmentopportunities and growth of the community. NRCS is part of the fabric of thecommunity. It is important to New Ross and it is important to the Municipality.”
Conclusion
Although the community has
access to the school currently,
our Committee would like tosee New Ross Consolidated
School become an official
community school.
We request that theMunicipality explore the
possibility of entering into a
joint use agreement with the
South Shore Regional SchoolBoard and that formal
discussions take place with the
SSRSB as soon as possible.
New Ross Community School
We hope you see, as we do, the validity and necessity in having
NRCS classified as a community school.
We feel a community school will continue to enable our residentsaccessibility to the school which is of key importance in a rural
community. It will allow program expansion which will continue to
foster the engagement of our students and community residents.Not only is this good for the community but in direct alignment
with the goals and missions of the Strategic and Action Plans of the
municipality/provincial government and the community of NewRoss.
REQUEST FOR DECISION
Prepared By: Chad Haughn Date November 17, 2016
Reviewed By: Date
Authorized By: Tammy Wilson Date November 17, 2016
CURRENT SITUATION
Starting in 2016, Council decided to implement two grant intake dates per year for both Council
and Tourism Grants – May 31st and October 31st. Seven Council Grant applications and one
Tourism Grant application were received prior to the October 31st deadline.
Council Funding Request
Chester Brass Band $1,000
Chester Minor Hockey $2,000
HHELLPS $7,470
New Ross Country Market $3,000
NS SPCA $2,500
Ocean Swells Community Centre $4,500
Through The Years Daycare $9,180
TOTAL $29,650
Tourism
Chester Playhouse $3,000
Council must now review the applications and make funding support decisions.
BACKGROUND
Council Grants
A budget of $72,000 was set for Council Grants for the 2016-2017 fiscal year. In May $53,357
was allocated to various groups. Since then Council approved $2,482 to the Aspotogan
Heritage Trust for a trail project, $2,500 to UNSM for Fort McMurray fire relief and $1,000 to
Cape Breton for flood relief. The total remaining budget available to be allocated to the
October applications is $12,661.
REPORT TO: Municipal Council
SUBMITTED BY: Chad Haughn, Recreation & Parks Dept.
DATE: November 24, 2016
SUBJECT: Council & Tourism Grants
ORIGIN: Grants
2 Request For Decision/Direction
Tourism Grants
A budget of $43,000 was set for Tourism Grants for the 2016-2017 fiscal year. In May $36,824
was allocated to various groups leaving $6,176 as the total remaining budget.
DISCUSSION
All of the grant applications received a preliminary review and each has met the grant criteria
making all organizations eligible for funding support. As indicated in the grants guidelines,
Council reviews applications with the following evaluation criteria:
- Benefit to the community at large.
- Demonstrated positive community impact.
- Financial need of the organization for grant funding.
- Evidence of fundraising efforts.
- Project alignment with the Municipal strategic plan.
ATTACHEMENTS
Attached is a copy of each grant application as well as a spreadsheet listing each grant request.
REQUEST FOR DECISION
Prepared By: Chad Haughn Date November 7, 2016
Reviewed By: Date
Authorized By: Tammy Wilson, CAO Date November 7, 2016
CURRENT SITUATION
The Forest Heights Community School Management Committee, whose members consist of
both school and Municipal staff, has identified four cost-sharing projects between the school
and the community. The Committee has requested access to FHCS Reserve Funds to help pay
for the proposed items. Access to Municipal Reserve Accounts requires the approval of Council,
therefore, this request is being made to follow procedure.
RECOMMENDATION
It is recommended that Council approve an unbudgeted expenditure of $4,222 for joint
projects as identified in staff’s report dated November 24, 2016 with the funds to come from
the FHCS Reserve Fund.
BACKGROUND
As part of the Forest Heights Community School Joint Use Agreement, funds generated from
recreation programs and facility rentals at Forest Heights are tracked separately within the
Recreation & Parks budget. These funds go back into the school and are used for projects
identified by the FHCS Management Committee. The FHCS Reserve Account has a current
balance of $11,283.21.
At the September 9th, 2016 Management Committee meeting, a recommendation was made
for the school and the community to partner on several projects:
1. Volleyball Referee Stand: Total Cost $800. 50% Contribution = $400
2. Phys Ed Equipment Refresh: Total Cost $1,589.25. 50% contribution= $794.62
3. Sound Mixer Board: Total Cost $450. 50% contribution = $225
4. Four Cafeteria Tables: Total Cost $5,603.40. 50% contribution = $2,801.70
REPORT TO: Municipal Council
SUBMITTED BY: Chad Haughn, Recreation & Parks
Department
DATE: November 7, 2016
SUBJECT: FHCS Reserve Funds
ORIGIN: FHCS Management Committee
2 Request For Decision/Direction
Total request from FHCS Reserve Fund: $4,221.32.
DISCUSSION
The intent of FHCS User Fees is to purchase equipment for community use or cost share with
the school on items that are beneficial to both students and the community. The volleyball
referee stand and Phys Ed equipment is used both by Phys Ed classes as well as the community
for various gym activities. The Sound Mixer Board is used for school dances and large events
and is also used by the community for events such as Picnic In The Park. Students use the
cafeteria tables during the school day but they are also used when community programs and
events are held in the cafeteria.
IMPLICATIONS
The purchase of the items identified will help to support both school and community activities
at Forest Heights. The high usage and extra wear and tear on equipment requires it to be
replaced more frequently. In order to keep the facility functioning at a high level and to meet
the demands of students and community, equipment needs to be purchased and replaced on a
regular basis.
Policy
NA
Financial/Budgetary
Approval of this project will reduce the FHCS Reserve account from $11,283.21 to $7,061.89.
Environmental
NA
Strategic Plan
Strengthen and support environmental, cultural, and social resources
Work Program Implications
NA
OPTIONS
1. Approve the request to use FHCS Reserve Funds for the identified projects.
2. Partially approve the request
3. Deny the request to access FHCS Reserve Funds.
REQUEST FOR DECISION/DIRECTION
Prepared By:Matthew S. Davidson, P.Eng.Date November 15, 2016
Reviewed By:Tammy S. Wilson, CAO Date November 16, 2016
Authorized By:Tammy S. Wilson, CAO Date November 17, 2016
CURRENT SITUATION
On August 17th,2016, Municipal Council and staff were unofficially informed that the Western
Shore Wastewater Treatment Plant (WWTP) Improvements Project received Clean Water &
Wastewater Funding (CWWF). On August 29th, 2016, a letter from Nova Scotia Department of
Municipal Affairs confirmed the project (No. 05-16-0100)would receive 75%funding of the actual
eligible costs incurred to a maximum of $1,198,523. The amount of funding is based on a total
project cost of $1,598,030, net HST.This project is scheduled to be completed next fiscal year,
subject to Council Approval, which is in line with a key funding requirement that the project must
be completed by March 31, 2018.
RECOMMENDATION
It is recommended that the Municipal Council:
Approve the issuance of a Request for Proposals (RFP) for Engineering services, as
detailed.
Approve an unbudgeted FY 2016-2017 expense, funded through sewer reserves, at an
estimate budget of $25,000 net HST for the portion of the Engineering Services work to
be completed prior to March 31,2016; and
Approve a pre-budget (FY 2017-2018)expense for the remaining work with an estimate
budget of $137,205 net HST.
BACKGROUND
In 2014 SNC Lavalin Inc. completed a Comprehensive Performance Evaluation of the Western
Shore WWTP.Last fiscal year, Staff with the aid of the same consultant, completed the design of
improvements to the Western Shore WWTP.On June 26, 2016, staff made application for Clean
Water & Wastewater Funding (CWWF) based on the completed design and cost estimate.
REPORT TO:Municipal Council
SUBMITTED BY:Engineering & Public Works Department
DATE:November 15, 2016
SUBJECT:Western Shore WWTP Improvements –
Engineering Services RFP
ORIGIN:2017-2018 Capital Work Program
2 Request For Decision
On August 29, 2016,Staff were informed that the Western Shore WWTP Improvement Project
was an approved project and would receive 75% funding of the actual eligible costs incurred to a
maximum of $1,198,523.The deadline to complete this CWWF project is March 31, 2018.In order
to proceed with this project, Staff must procure Engineering Services for the design review,
preparation of specifications and construction management services.
DISCUSSION
Currently, there are at least three (3) Municipal (District of Chester) construction projects with
similar tendering and construction schedules. Furthermore, with the influx of Federal and
Provincial Funding (CWWF), staff expect there to be many more projects with similar schedules
in other neighboring jurisdictions. Thus, creating a potential supply and demand issue for capable
and experienced contractors, as well as increasing the potential for Municipal projects to be over
budget due to uncompetitive bidding from contractors who have a surplus of work.
Therefore, staff feel it is imperative to review the design for quality control purposes, issue and
award the tender this fiscal year. This requires the securement of Engineering Services, one (1)
of the Municipality’s three (3) pre-qualified firms, through the issuance of an RFP.
IMPLICATIONS
Policy
Procurement would follow P-04, Procurement Policy as recently amended for Engineering
Services.
Financial/Budgetary
This project is currently funded through the Clean Water & Wastewater Fund (CWWF), receiving
75%($1,198,523)funding from the Provincial and Federal Governments.The remaining funds ($
399,507)will be sourced from the operating sewer reserves and long term borrowing.Table 1
provides further breakdown based on fiscal year and funding source.
A portion (i.e. design review and tendering) of this project will be unbudgeted FY 2016-2017
expense, and require funding through sewer reserves with an estimate budget of $25,000 net
HST, as well as pre-budget (FY 2017-2018) approval for the remaining work (i.e. Contract
administration and construction inspection) with an estimate budget of $137,205 net HST.
3 Request For Decision
It should be noted all expense incurred after April 1, 2016 are eligible, as long as the meet the
requirements of the Funding Agreement. We currently do not have the Agreement, however, it
is understood that Engineering services are an eligible expense.
Environmental
N/A
Strategic Plan
2. Continually improve public satisfaction with municipal services;
3. Ensure sufficient infrastructure is available to best serve our residents and businesses;
Work Program Implications
While the current work program for this fiscal year did not include Western Shore WWTP
Improvements,it is imperative that this work be done to ensure full funding. With this additional
project as well as others,staff will be preparing a report to update Municipal Council on capital
projects and requesting direction on their reprioritization.
OPTIONS
1.Proceed with issuance of RFP, as detailed (attached)
2.Proceed with issuance of RFP, as amended by Council
3.Defer any decision on the matter and direct staff to bring back further information
as identified by Council.,
ATTACHMENTS
2016-11-15_Project 6 RFP –Western Shore WWTP Improvements
2016-11-15_Table 1. Funding Breakdown
Project 6 –Western Shore STP Improvements
Introduction:
The purpose of the Request for Proposals (RFP) is to procure design review,finalize specifications and
construction management services for the Western Shore WWTP Improvements.This project is funded
through the Clean Water & Wastewater Funding Program,therefore,the project must be completed by
March 31, 2018 to meet funding requirements.
Available Information:
Drawings:
o 509985-0042-D-AR-DWG-0005-01_C01
o 509985-0042-D-AR-DWG-0006-01_C01
o 509985-0042-D-CI-DWG-0015-01_C01
o 509985-0042-D-CI-DWG-0016-01_C01
o 509985-0042-D-CI-DWG-0017-01_C01
o 509985-0042-D-EL-DWG-0010-01_C01
o 509985-0042-D-EL-DWG-0011-01_C01
o 509985-0042-D-EL-DWG-0012-01_C01
o 509985-0042-D-ME-DWG-0009-01_C01
o 509985-0042-D-PI-DWG-0001-01_C01
o 509985-0042-D-PI-DWG-0002-01_C01
o 509985-0042-D-ST-DWG-0007-01_C01
o 509985-0042-D-ST-DWG-0008-01_C01
o 509985-0042-D-ST-DWG-0014-01_C01
Western Shore STP Survey
Draft Specifications
Class B Cost Estimate
CWWF funded (award letter/application (to be sent))
Project Timeline:
RFP Issuance –November 25, 2016
RFP Submission –December 9, 2016 at 3pm
RFP Award –December 15 or 22, 2016
Design review,specifications, drawings and NSE application finalized –February 3, 2017
Construction Tender Period –February 6 to 24, 2017
Award Recommendation from Consultant –March 3, 2017
Council Award –March 9, 2017 Construction Contract Award on April, 2017
Construction Substantially completed by October 31, 2017
Project Substantially closed out by March 31, 2018
Service Description:
Review and finalize WWTP design and specification
Design and Tender Specifications shall be based on Standard Municipal Specifications
Pre-construction geotechnical investigation
Additional to be included in the tender but not yet designed –repair of existing clarifier (i.e.
replacement of scraper mechanism, shaft, drive connection, energy dissipating baffle and weir
trough)
Response to Tender queries and issuance of Addenda
Tender submissions review and recommendation
Project kick off meeting with contractor, as well as bi-weekly meetings complete with meeting
minutes
Shop drawing reviews
Design intent queries
Site instruction
Design changes, if required
Prepare background information for applications and liaison with regulatory bodies (i.e. NSE)
Contract administration
Quality assurance program: Preconstruction –review of tender drawings and comment, attend
kick off meeting, inspection of preconstruction site, testing of onsite soil liner materials;
Construction –full time over sight, including testing of materials for compliance; Post
construction –completion of a summarizing report, documenting all aspects of work completed
and inspected, with test results.
Full time inspection based on three (3) months, M-F inspection, 10 hour days
Review as-built files submitted
Preparation of Operation Manual
Project close out with submission of all project documents to MODC
Miscellaneous (i.e. mileage, meals,etc.)
MODC may require an insurance premium increase beyond the basic insurance required for the
REI pre-qualification
Proponents are asked to submit a detailed cost estimate (i.e. quantity of hours, unit rates, key personnel
etc.) for each phase of this project (i.e. design, tender, construction and project close out), accompanied
by a list of key personnel roles and responsibilities, any project assumptions and or limitations. Proponents
are to provide a written summary explaining their cost estimate. The summary must also demonstrate
their ability and resources to complete this project as per the detailed schedule.
RFP submission evaluation criteria:
90%-Cost (Lump sum, based on detailed cost estimate)
10% Experience -Provide five (5) similar wastewater projects that work was completed from
design through to project close out; and provide the project team, the team should have been
involved in the projects listed
The award of work is subject to budget approval.
Table 1.
ITEM TOTAL MODC FED/PROV MODC FED/PROV MODC FED/PROV
Design 154,783.00$38,696.00$116,087.00$5,804.00$17,413.00$32,892.00$98,674.00$
Construction 1,238,265.00$309,566.00$928,699.00$-$-$309,566.00$928,699.00$
Contigency 139,304.00$34,826.00$104,478.00$-$-$34,826.00$104,478.00$
Subtotal 1,532,352.00$383,088.00$1,149,264.00$5,804.00$17,413.00$377,284.00$1,131,851.00$
HST 229,852.00$57,463.00$172,389.00$871.00$2,612.00$56,592.00$169,777.00$
Total 1,762,204.00$440,551.00$1,321,653.00$6,675.00$20,025.00$433,876.00$1,301,628.00$
Net HST 1,598,030.00$399,507.00$1,198,523.00$6,053.00$18,159.00$393,454.00$1,180,364.00$
FUNDING APPLICATION BREAKDOWN FISCAL YEAR 2016-17 FISCAL YEAR 2017-18
REQUEST FOR DECISION
Prepared by: Bill DeGrace Date November 4, 2016
Reviewed by: Date
Authorized by: Date
CURRENT SITUATION
Nova Scotia Environment has drafted the Commercial Salvage Facility Standard for Automobiles and
Land-Based Transportation Vehicles. This document replaces the Guidelines for Siting and Operation of
Salvage Yards, 2003.
NS Environment is seeking feedback from the public and stakeholders.
RECOMMENDATION
Provide feedback to NS Environment:
Our view that the requirement for a visual barrier should be retained in the Standard;
Our intention to align final Provincial regulations with standards for salvage yards as part of our
Plan Review process;
Our proposed setback rule of 5 to 10 metres from property boundaries (depending on Zone)
exceeds proposed Provincial rule of 3 metres.
BACKGROUND / DISCUSSION
Rules for salvage yards that process vehicles are necessary because the removal of parts for recycling,
along with the crushing activity, can result in the release of hazardous materials. The removal and
storage of hazardous materials require standards for control.
NS Environment is proposing changes to the rules in order to:
a) clarify requirement for protecting the environment;
b) align requirements with the department’s environmental focus; and
c) remove those requirements that are not relevant to its mandate.
A full summary of proposed changes is found in the attached table. Those changes that could affect
municipal functions are:
1) Remove requirement for a visual barrier, such as a fence, trees, or vegetated berm:
REPORT TO: Tammy Wilson, CAO
SUBMITTED BY: Bill DeGrace, Senior Planner
DATE: November 4, 2016
SUBJECT: Proposed Commercial Salvage
Facility Standard, Province of Nova
Scotia
ORIGIN: Feedback request / NS Environment
2
request for
The department states that this is a local government matter and should be regulated at that
level.
How this affects MODC: Under the Current Land Use By-Law, “commercial salvage facilities
which are used to salvage automobiles, transportation vehicles, or industrial equipment” are
permitted by development agreement in the General Basic Zone. Under a development
agreement, the desired visual barrier may be stipulated. Other types of salvage yards are
permitted by right. Salvage yards, regardless of type, are permitted by right in the new Kaizer
Meadow Zone subject to a rule involving setbacks of buildings from watercourses, water bodies
or wetlands (see item 3 below) as well as a rule on buffering from Highway 14, but there are no
specific rules about fencing or other visual barriers.
While matters such as fencing or buffering are typically administered locally, staff sees no
reason why the requirement for a visual barrier could not remain in the Regulations. Having this
measure remain as a condition of approval from NS Environment to operate a commercial
salvage yard for vehicles would make for a more consistent means of enforcement.
2) Remove requirement to have site signage:
The department states that this requirement was originally developed for emergency personnel
prior to the 9-1-1 system and civic address tools. Now that these systems are in place, the
requirement is no longer needed.
How this affects MODC: Under the current Land Use By-law, with the exception of the General
Basic Zone, a development permit for a sign is required. However, there is no actual
requirement for a sign. Therefore, this change has no effect on the Municipality.
3) Retain required setbacks from watercourse, wells and residential structures, but make less
stringent for new yards and some existing yards: The department states that its enhanced
pollution prevention measures, such as strengthened requirements for removing fluids from
vehicles, enable setback rules more aligned with other facilities having a similar risk.
The separation distances are as follows:
Feature Minimum separation distance
Surface watercourse, wetland or marine
water body
30 metres
Property boundary 3 metres
Drilled well 61 metres
Dug well 61 metres
Residential structure 90 metres
How this affects MODC: As commercial auto salvage yards are permitted by development
agreement in the General Basic Zone, any such agreement will contain a provision that requires
compliance with all applicable federal and provincial regulations including standards. Council
may impose a specific standard that can exceed the Provincial standard.
3
request for
In the Kaizer Meadow Zone, all developments (not just salvage yards) shall be set back 25
metres from any property line that is shared with a property not zoned as one of the Kaizer
Meador zones. Furthermore, all buildings must be set back 25 metres, and all developments
(not just salvage yards) shall maintain a buffer of natural vegetation within 25 metres of a
watercourse, water body or wetland, but there is no requirement for a salvage yard not located
near one of these bodies. Therefore, the Kaizer Meadow Zone standards differ in terms of
property boundary setback and building setback. In addition, the Municipality has no standard
similar to the Provincial standard of a 90-metre setback from a residential structure.
Consideration could be given to matching the Provincial standard of 30 metres as part of the
Plan Review Process.
4) The requirement for setbacks from municipal drinking water supply areas or protected water
area: The department states that salvage facility operators must adhere to applicable municipal
requirements for drinking water supply areas and/or protected water area regulations.
How this affects MODC: There is a Protected Watershed Zone in Village Planning Area.
However, salvage yards are not listed as a permitted use in any Zone in the Village Planning
Area. Therefore, at present, this measure has no effect on MODC.
IMPLICATIONS
Policy
In the draft Land Use By-Law, new zones permit salvage yards in most cases by site plan approval if
under 2500 m² or by development agreement if over 2500 m². In the case of a development agreement,
setbacks, fencing and/or other buffering can be stipulated. However, in the case of site plan approval,
prescribed setbacks for industrial uses like salvage yards must be applied. These are from 5 to 10
metres. Developers would have to adhere to these standards rather than the 3-metre setback rule
imposed by the Province. Given that final drafts of the Municipal Planning Strategy and the Land Use
By-law are currently under review, staff are in the process of finalizing the standards.
Financial/Budgetary
N/A
Environmental
This regulation is being generated by NS Environment
Strategic Plan (Goal)
#4: Strengthening and supporting environmental, cultural and coastal resources (including protecting
coastline and lakeshore environments, and encouraging sound waste management practices)
Work Program Implications
Plan Review in progress
OPTIONS
1. Provide feedback to NS Environment:
4
request for
Our view that the requirement for a visual barrier should be retained in the Regulations;
Our intention to align final Provincial regulations with standards for salvage yards as part of
our Plan Review process;
Our proposed setback rule of 5 to 10 metres from property boundaries (depending on Zone)
exceeds proposed Provincial rule of 3 metres.
2. Provide an alternate response;
3. Take no action.
ATTACHMENTS
Circular: “Proposed Commercial Salvage Facility Standard: Give your feedback”
Commercial Salvage Facility Standard for Automobiles and Land-Based Transportation Vehicles
COMMUNICATIONS (INTERNAL/EXTERNAL)
N/A
Municipality of the District of Chester
Income Statement - Actual vs. Budget
Recognize 50%
October 26 2016 2016-2017 For Prop Taxes, GIL, 2016-2017 2016-2017
ACTUAL Area Rates, Cond Trans BUDGET VARIANCE % of Budget FORECAST
REVENUE (Page 1 of 2)September 30th Reserves, other…TOTAL $Consumption MARCH 31, 2017
Taxes - Assessable Property
Residential $9,477,881 4,738,941 $9,516,075 $38,194 100% $9,477,881
Commercial 1,354,523 677,262 1,355,909 1,386 100% 1,354,523
Resource 294,986 147,493 296,895 1,909 99% 294,986
Non-Profit Acreage 4,360 2,180 4,360 0 100% 4,360
Forest Lands (-50,000)27,334 13,667 27,211 -123 100% 27,334
Forest Lands (+50,000)8,590 4,295 8,590 0 100% 8,590
$11,167,674 $5,583,837 $11,209,040 $41,366 100%$11,167,674
Area Rates:
Protective Services:
Fire Protection - Districts 1,3&7 $240,993 120,497 $237,748 -$3,245 101% $237,748
Fire Protection - Islands 12,101 6,051 12,123 22 100% 12,123
Fire Protection - Forest Land 1,308 654 1,304 -4 100% 1,304
Fire Protection - Hydrants 24,815 12,408 24,815 0 100% 24,815
Fire Protection - Fire/Village Commissions 1,456,852 637,699 1,497,036 40,184 97% 1,458,799
$1,736,069 $777,307 $1,773,026 $36,957 98%$1,734,789
Transportation Services:
Streetlights $104,932 52,466 $107,255 $2,323 98% $107,255
Private Road Maintenance 94,625 47,313 94,625 0 100% 94,625
Endeavour Avenue 36,519 18,260 36,770 251 99% 36,770
$236,076 $118,038 $238,650 $2,574 99%$238,650
Environmental Health Services:
Universal Sewer $863,995 431,998 $861,823 -$2,172 100%$861,823
Solid Waste Collection and Disposal $1,417,609 708,805 $1,422,412 $4,803 100%$1,422,412
Mill Cove - Private Wells $35,400 17,700 $35,400 $0 100%$35,400
ACES School - Sprinkler System $9,477 4,739 $9,477 $0 100%$9,477
Taxes Based on Business Revenue:
Aliant Corporation $49,067 24,534 $50,000 $933 98% $49,067
NS Power Corporation 20,529 10,265 20,529 0 100% 20,529
NS Power HST Rebate 67,783 33,892 74,000 6,217 92% 67,783
$137,379 $68,690 $144,529 $7,150 95%$137,379
Other Taxes:
Deed Transfer Tax $503,444 503,444 $880,000 $376,556 57% $880,000
Wind Farm Developer Tax 656,574 328,287 656,574 0 100% 656,574
Change in Use 0 0 0 0 0
$1,160,018 $831,731 $1,536,574 $376,556 75%$1,536,574
Grants in Lieu of Taxes:
Federal Government and Agencies $51,686 30,469 $60,938 $9,252 85% $51,689
Provincial Government and Agencies 0 47,789 95,578 95,578 0% 95,578
$51,686 $78,258 $156,516 $104,830 33%$147,267
SUBTOTAL $16,815,383 $8,621,101 $17,387,447 $572,064 97%$17,291,445
Municipality of the District of Chester
Income Statement - Actual vs. Budget
Recognize 50%
2016-2017 For Prop Taxes, GIL, 2016-2017 2016-2017
ACTUAL Area Rates, Cond Trans BUDGET VARIANCE FORECAST
REVENUE (Page 2 of 2)September 30th Reserves, other…TOTAL $ % MARCH 31, 2017
Services Provided Other Governments/Agencies:
Wind Turbine COMFIT - NS Power $252,191 252,191 $719,650 $467,459 35% $719,650
Solid Waste and Disposal Fees 1,648,383 1,648,383 2,768,496 1,120,113 60% 2,768,496
Planning, Fire Insp, Build Insp, REMO Fees 35,661 35,661 70,556 34,895 51% 70,556
Fire Commission Insurance Premiums 66,104 66,104 67,000 896 99% 66,104
Animal Control Fees 16,500 16,500 33,000 16,500 50% 33,000
$2,018,839 $2,018,839 $3,658,702 $1,639,863 55%$3,657,806
Other Revenues from Own Sources:
Administration Services $110,402 110,402 $171,250 $60,848 64% $171,300
Transportation Services 8,217 8,217 8,217 0 100% 8,217
Building Inspection Services 12,709 12,709 15,000 2,291 85% 18,000
Animal Control Services 210 210 4,350 4,140 5% 2,125
Sewer Hookup Services 13,972 13,972 500 -13,472 2794% 500
Solid Waste and Disposal Services 167,302 167,302 571,820 404,518 29% 571,820
Planning Services 13,845 13,845 22,390 8,545 62% 22,254
Industrial Park Lease Fees 2,514 2,514 5,000 2,486 50% 5,000
Recreation & Culture Services 79,774 79,774 110,150 30,376 72% 115,990
$408,945 $408,945 $908,677 $499,732 45%$915,206
Unconditional Transfers:
Federal Government $2,996 2,996 $2,000 -$996 150% $2,000
Provincial Government 6,736 6,736 11,236 4,500 60% 11,236
Other Local Government/Agencies 0 0 0 0 0
$9,732 $9,732 $13,236 $3,504 74%$13,236
Conditional Transfers:
Federal Government $0 537,186 $1,074,371 $1,074,371 0% $616,038
Provincial Government 51,900 355,625 711,250 659,350 7% 263,711
Other Local Government/Agencies 67,334 45,394 90,787 23,453 74% 69,187
$119,234 $938,204 $1,876,408 $1,757,174 6%$948,935
Other:
Transfer, Prior Year's Surplus $0 26,105 $52,209 $52,209 0% $52,209
Transfer From Own Funds 86,223 1,147,561 2,295,121 2,208,898 4% 1,712,121
$86,223 $1,173,665 $2,347,330 $2,261,107 4%$1,764,330
SUBTOTAL $19,458,356 $13,170,486 $26,191,800 $6,733,444 74% $24,590,958
EXTRAORDINARY OR SPECIAL REVENUE $0 0 $0 $0 $0
TOTAL REVENUES $19,458,356 $13,170,486 $26,191,800 $6,733,444 74%$24,590,958
Municipality of the District of Chester
Income Statement - Actual vs. Budget
Report generated October 12, 2016 2016-2017 2016-2017 2016-2017
ACTUAL BUDGET VARIANCE FORECAST
EXPENDITURES (Page 1 of 4)September 30th TOTAL $ % MARCH 31, 2017
General Government Services:
Warden, Council & Committee:
Council/Committee Remuneration $72,255 $164,844 $92,589 44% $154,904
Administrative Expenses 24,408 90,047 65,639 27% 84,047
Grants to Organizations 203,250 253,921 50,671 80% 253,921
Elections and Plebiscites 41,136 75,000 33,864 55% 75,000
$341,049 $583,812 $242,763 58%$567,872
CAO/Clerk Administration:
Salaries $173,585 $374,906 $201,321 46% $374,964
Administration Expenses 51,962 128,551 76,589 40% 129,851
Town Crier 0 1,000 1,000 0% 500
Surveys/Appraisals 1,043 2,000 957 52% 2,000
Communications 9,297 33,520 24,223 28% 31,250
Capital from Revenue Projects 7,994 556,000 548,006 13,000
$243,881 $1,095,977 $852,096 22%$551,565
Finance/Tax Administration:
Salaries $161,040 $338,364 $177,324 48% $338,364
Administration Expenses 146,086 260,235 114,149 56% 266,723
Property Tax Administration 256,612 279,900 23,288 92% 279,850
Assessment Recovery Costs 255,385 340,514 85,129 75% 340,514
Capital from Revenue Projects 0 0 0 0
Depreciation 11,577 23,153 11,576 50% 23,153
$830,700 $1,242,166 $411,466 67%$1,248,604
Information Services:
Salaries $102,514 $217,195 $114,681 47% $217,195
Administration Expenses 92,287 210,245 117,958 44% 210,281
Capital from Revenue Projects 156,753 171,600 14,847 91% 171,600
Debt Charges 16,425 19,122 2,697 86% 19,122
Depreciation 19,502 39,003 19,501 50% 39,003
$387,481 $657,165 $269,684 59%$657,201
Municipal Property:
Salaries $35,232 $83,751 $48,519 42% $77,000
Administrative Expenses 22,888 44,100 21,212 52% 36,852
Property Services 48,530 110,976 62,446 44% 86,982
Wharves, Boat Launches, etc 3,792 8,500 4,708 45% 9,100
Community Development/Gardens 3,484 15,000 11,516 23% 9,500
Capital from Revenue Projects 4,401 327,825 323,424 1% 347,300
Depreciation 10,529 21,058 10,529 50% 21,058
$128,856 $611,210 $482,354 21%$587,792
Public Works:
Salaries $63,871 $154,663 $90,792 41% $122,050
Administrative Expenses 26,207 85,197 58,990 31% 53,711
Sprinkler/Fire Mill Cove 9,927 182,465 172,538 5% 173,915
Capital from Revenue Projects 0 2,500 2,500 0% 1,250
Depreciation 10,762 21,524 10,762 50% 21,524
$110,767 $446,349 $335,582 25%$372,450
SUBTOTAL $2,042,734 $4,636,679 $2,593,945 44%$3,985,484
2016-2017 2016-2017 2016-2017
ACTUAL BUDGET VARIANCE FORECAST
EXPENDITURES (Page 2 of 4)September 30th TOTAL $ % MARCH 31, 2017
Protective Services:
Police Services $861,764 $1,751,980 $890,216 49% $1,751,980
Correction Services 117,848 236,441 118,593 50% 236,441
Legal - Prosecution Services 0 5,000 5,000 0% 5,000
By-Law Enforcement 9,604 35,751 26,147 27% 32,951
Animal Control 27,909 76,700 48,791 36% 77,700
Emergency Measures 19,604 41,114 21,510 48% 69,014
$1,036,729 $2,146,986 $1,110,257 48%$2,173,086
Fire Services:
Fire Services - Salaries & Wages $29,902 $58,310 $28,408 51% $58,310
Fire Services - Administrative Expenses 17,316 63,291 45,975 27% 63,291
Fire Services - Insurance 66,104 67,000 896 99% 67,000
Fire/Village Commissions 717,000 1,497,036 780,036 48% 1,497,036
Fire Contract - Districts 1, 3 & 7 88,000 237,748 149,748 37% 237,748
Fire Rescue Boat 4,000 12,123 8,123 33% 12,123
Capital from Revenue Projects 0 10,000 10,000 0% 0
$922,322 $1,945,508 $1,023,186 47%$1,935,508
Building/Fire Inspection:
Building Salaries & Wages $65,294 $166,763 $101,469 39% $166,763
Building Administrative Expenses 21,096 64,205 43,109 33% 60,305
Fire Salaries & Wages 26,308 54,141 27,833 49% 54,141
Fire Administrative Expenses 8,694 24,804 16,110 35% 24,804
$121,392 $309,913 $188,521 39%$306,013
Transportation Services:
Roads & Streets:
Administration $5,897 $26,269 $20,372 22% $22,205
Provincial Road Maintenance Fee 91,248 182,494 91,246 50% 182,494
Municipal Roads & Street Signs 1,105 87,500 86,395 1% 86,250
Private Road Maintenance 90,660 90,660 0 100% 90,660
Sidewalks/Crosswalks 11,066 90,000 78,934 12% 79,200
Streetlights 53,291 107,255 53,964 50% 106,582
Capital from Revenue Projects 128,439 337,100 208,661 38% 334,000
Short Term Borrowing 3,959 3,965 6 100% 3,965
Debt Charges 34,950 78,517 43,567 45% 78,517
Depreciation 120,805 241,610 120,805 50% 241,610
$541,420 $1,245,370 $703,950 43%$1,225,483
Sewer Services:
Universal Sewer Salaries $82,413 $223,549 $141,136 37% $173,853
Universal Sewer Operating Expenses 188,538 318,282 129,744 59% 310,422
Capital from Revenue Projects 35,613 1,357,500 1,321,887 3% 196,250
Debt Charges 25,346 39,670 14,324 64% 39,670
Depreciation 95,820 191,640 95,820 50% 191,640
$427,730 $2,130,641 $1,702,911 20%$911,835
SUBTOTAL $5,092,327 $12,415,097 $7,322,770 41%$10,537,409
2016-2017 2016-2017 2016-2017
ACTUAL BUDGET VARIANCE FORECAST
EXPENDITURES (Page 3 of 4)September 30th TOTAL $ % MARCH 31, 2017
Solid Waste Collection/Disposal
Waste Collection Salaries $20,678 $57,134 $36,456 36% $57,134
Waste Collection Operating Expenses 629,205 1,298,424 669,219 48% 1,298,199
Depreciation 250 500 250 50% 500
$650,133 $1,356,058 $705,925 48% $1,355,833
Landfill Salaries $252,564 $527,734 $275,170 48% $530,652
Landfill Operating Expenses 300,151 745,468 445,317 40% 772,594
Landfill Closure 2 Expenses 15,602 550,000 534,398 3% 550,000
Landfill Capital from Revenue Projects 24,333 40,000 15,667 40,000
Landfill Debt Charges 1,122,688 1,440,237 317,549 78% 1,440,237
Depreciation 647,216 1,294,432 647,216 50% 1,294,432
$2,362,554 $4,597,871 $2,235,317 51% $4,627,915
Recycling Salaries $11,238 $25,957 $14,719 43% $25,957
Recycling Operating Expenses 10,293 38,615 28,322 27% 38,015
$21,531 $64,572 $43,041 33% $63,972
Total Solid Waste Collection/Disposal $3,034,218 $6,018,501 $2,984,283 50%$6,047,720
Health & Wellness $1,997 $7,000 $5,003 29% $7,000
Occupational Health and Safety 1,515 25,000 23,485 6% 25,000
Regional Housing Authority 0 20,000 20,000 0% 20,000
$3,512 $52,000 $48,488 7%$52,000
Environmental Development Services:
Economic Development Salaries & Wages $37,127 $81,726 $44,599 45% $81,726
Economic Development Operating Expenses 23,160 105,249 82,089 22% 105,249
Economic Development Capital from Revenue 0 300,000 300,000 0% 300,000
$60,287 $486,975 $426,688 12% $486,975
Planning Salaries & Wages $192,082 $358,601 $166,519 54% $358,601
Planning Operating Expenses 68,322 221,547 153,225 31% 209,532
Planning Capital from Revenue Projects 0 165,000 165,000 0% 40,000
Depreciation 8,906 17,812 8,906 50% 17,812
$269,310 $762,960 $493,650 35% $625,945
LQRDA/REN $22,897 $45,794 $22,897 50% $45,794
Tourism Development $42,072 $48,000 $5,928 88% $45,578
Total Environmental Development Services $394,566 $1,343,729 $949,163 29%$1,204,292
SUBTOTAL $8,524,623 $19,829,327 $11,304,704 43%$17,841,421
2016-2017 2016-2017 2016-2017
ACTUAL BUDGET VARIANCE FORECAST
EXPENDITURES (Page 4 of 4)September 30th TOTAL $ % MARCH 31, 2017
Industrial Park Operating Expenses $7,311 $21,082 $13,771 35% $21,082
Industrial Park Capital from Revenue 0 10,000 10,000 0% 5,000
Depreciation 8,724 17,448 8,724 50% 17,448
$16,035 $48,530 $32,495 33%$43,530
Wind Power Operating Expenses $20,259 $89,741 $69,482 23% $89,741
Wind Power Capital From Revenue 0 0 0 #DIV/0! 0
Wind Power Depreciation 127,205 254,410 127,205 50% 254,410
Wind Power Debt Charges 252,606 327,905 75,299 77% 327,905
$400,070 $672,056 $271,986 60%$672,056
Heritage Properties $0 $500 $500 0%$500
Recreation and Parks Services:
Recreation Salaries $229,840 $421,075 $191,235 55% $421,075
Recreation Grants to Organizations 18,000 56,000 38,000 32% 56,000
Recreation Operating Expenses 142,607 331,686 189,079 43% 314,586
Recreation Capital from Revenue Projects 70,749 137,000 66,251 52% 112,000
Recreation Debt Charges 34,125 39,167 5,042 87% 39,167
Depreciation 45,686 91,371 45,685 50% 91,371
$541,007 $1,076,299 $535,292 50%$1,034,199
Church Memorial Park $0 $50,000 $50,000 0%$50,000
Regional Library $34,018 $69,056 $35,038 49%$69,056
Appropriation to District School Board $2,301,015 $4,602,030 $2,301,015 50%$4,602,030
Transfer to Own Reserves, Funds, Agencies $561,247 $2,055,532 $1,494,285 27%$2,146,259
Extraordinary Expenditures -$6,880 $0 $6,880 $0
TOTAL EXPENDITURES $12,371,135 $28,403,330 $16,032,195 44%$26,459,051
Surplus/(Deficit) - Operations (with depreciation) $799,352 -$2,211,530 -$3,010,882 -36% -$1,868,092.67
Depreciation Allocation to Surplus $1,106,927 $2,213,853 $1,106,927 50%$2,213,853
Surplus/(Deficit) $1,906,278 $2,323 $1,903,955 82061%$345,760
$0 $0 $0