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Home My Public Portal About2017-01-12_Council_Public_Agenda Package Page 1 of 2 MUNICIPAL COUNCIL AGENDA Thursday, January 12, 2016 at 8:45 a.m. Chester Municipal Council Chambers 151 King Street, Chester, NS 1. MEETING CALLED TO ORDER. 2. APPROVAL OF AGENDA/ORDER OF BUSINESS. 3. PUBLIC INPUT SESSION (8:45 A.M. – 9:00 A.M.) 4. MINUTES OF PREVIOUS MEETING: 4.1 Council – December 8, 2016 4.2 Special Council – December 16, 2016 related reports which proposed amendments to the site plan approval process as follows: (Deferred from COW Meeting – January 5, 2017) b) Staff Report – Site Plan Approval Process: Highway 3 Area and Change of Use and Additions (CPAC Motion – 2016-480 to Council January 2017). c) Staff Report – Site Plan Approval: Mobile Homes in the Chester Village Area. d) Staff Report – Site Plan Approval Process: Highway 3 Area and Architectural Controls. e) Staff Report – Site Plan Approval: Varied Massing for Residential Developments by Site Plan. 5.4 Any other Committee Reports. 6. MATTERS ARISING: 5. COMMITTEE REPORTS: 5.1 Committee of the Whole Meeting – December 16, 2016 – Warden Webber 5.2 Committee of the Whole Meeting – January 5, 2017 – Warden Webber 5.3 Citizens Planning Advisory Committee – November 7, 2016 – Warden Webber (Motion – 2016-480) a) Request for Decision prepared by Community Development regarding Page 2 of 2 6.1 Follow up letter from September 29, 2016 Council Meeting from Property Valuation Services Corporation (PVSC) regarding forestry classification and exemption. 7. CORRESPONDENCE: 7.1 Presentation by Leslie Wright and Brian Arnott regarding Mill Cove Park Update (appointment at 9:10 a.m.) 7.2 Letter from PVSC dated December 5, 2016 regarding Operating Budget for the upcoming 2017-18 fiscal year. 8. NEW BUSINESS. 9. ADJOURNMENT. ARRANGED APPOINTMENTS 9:10 a.m. Leslie Wright and Brian Arnott regarding Mill Cove Park Update (see item 7.1) 2016-507 2016-508 MOTION REQUIRING APPROVAL OF COUNCIL FROM FRIDAY, DECEMBER 16, 2016 COMMITTEE OF THE WHOLE APPROVAL OF AGENDA/ORDER OF BUSINESS APPROVAL OF NOVEMBER 17, 2016 RECOMMENDATION TO APPROVAL OF P-33 REGISTRATION UPDATES AND SCHEDULE B CONFIRMATl°ON OF REGISTRATION NOTIFICATIONS BE SENT TO INDIVIDUAL COMMISSIONS FOR THOSE MEETING THE REGISTRATION CRITERIA. MOVED by Councillor Church, SECONDED by Councillor Assaff that the Committee of the Whole recommend to Council that the P-33 registration updates be brought to Council for approval and Schedule B confirmation of registration notifications be sent to the individual Commissions for those meeting the registration criteria. Where required, a covering letter should be included with Schedule B restating the requirement and deadline for audited financial statements. With reference to the Hubbards District 2 Commission, as the associated Hubbards Fire Department remains in a Default position with the Joint Stock Registry, it is recommended that Council reinforce through written correspondence to the Fire Commission and Department the necessity of the Fire Department renewing its status to "active" with the Registry of Joint Stock Companies, and that staff provide Council with an update within three months of the letter being sent. CARRIED. RECOMMENDATION TO ACCEPT THE CLAYTON DRIVE PETITION PACKAGE FOR PRIVATE STREET MAINTENANCE AND DIRECT FINANCE STAFF TO IMPLEMENT A SPECIAL TAX EFFECTIVE 2017/18 FISCAL YEAR, IN THE AMOUNT APPROVED BY THE ASSOCIATION. MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that the Committee of the Whole recommend to Council to accept the Clayton Drive Petition Package for Private Street Maintenance and direct finance staff to implement a special tax for the affected accounts to take effect in the 2017 /18 fiscal year, in the amounts approved by the Association. CARRIED. 2016-509 2016-510 2016-511 IN CAMERA RECOMMENDATION TO ENGAGE AN APPRAISER AS PER DISCUSSIONS "IN CAMERA". MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse that the Committee of the Whole recommend to Council to engage an appraiser as per discussions held "In Camera". CARRIED. 2016-512 2016-513 ADJOURNMENT I, i I MOTIONS FOR COUNCIL CITIZENS PLANNING ADVISORY COMMITTEE MEETING HELD ON MONDAY 7TH NOVEMBER 2016 2016-478 APPROVAL OF OCTOBER 17, 2016 MINUTES 2016-480 RECOMMENDATION TO SUPPORT AMENDMENTS MOVED by Mary Ellen Clancey, SECONDED by Art Backman that the Citizens Planning Advisory Committee make recommendations to Municipal Council: a) supporting amendments that clarify how design guidelines for the Highway 3 Site Plan Area re applied to new constructions and additions to buildings. The amendments are found in Appendix A of the report submitted; b) supporting amendments that would exempt signs, small additions, small accessory structures and changes of use from the design guidelines and site plan approval process for the Highway 3 Site Plan Area as outlines in Appendix A of the report submitted; c) that Municipal Council give first reading and set a date for a Public Hearing; and d) to consider further revisions, though Plan Review, to design guidelines for the Highway 3 Site Plan area CARRIED. 2016-481 ADJOURNMENT fr,I <JOL/20.7800 loll 800.330.117S Fax 902.720.71i/ 3 Suite :wo, P21rk [)lace ll 238A Brownlow Avenue Dartmouth, NS 133ll 2ll4 Property Valuation Services ton November 25, 2016 Tammy Wilson, CAO The Municipality of Chester 151 King St. PO Box 369 Chester, NS BOJ 1 JO Dear Ms. Wilson: \)' Re: Follow up from September 29, 2016 Council Meeting Thank you for your letter of November 4th, 2016 received by PVSC November 15th, 2016, summarizing the PVSC's presentation to Chester Council on September 29th, 2016. Your letter captures the important points of the presentation concerning forestry classification and exemption. I note in the bullet points of actions considered to demonstrate forestry uses you have listed "Having land sit to mature". For point of clarification delaying the cutting of a particular stand of trees based on silviculture practices may constitute bona fide forestry where there is a continuation of appropriate forestry management practices (removing fallen and infested or diseased trees, etc.). If you have any further questions, please do not hesitate to contact me directly. Thank you. The Municipality of Chester Office of the CAO and Municipal Clerk 151 King SI, PO BOX 369 Chester, NS BO) 1)0 PhOne: (902) 275·3554 Fax: (902) 275·4771 www.chester.ca O /ChesterMunlclpallty O @chesterrnun THE MUNICIPALITY OF CHESTER November 4, 2016 Mr Russ Adams Property Valuation Services Corporation Park Place II Suite 200 23A Brownlow Avenue Dartmouth, NS, B3B 284 Dear Mr. Adams, RE: FOLLOW UP FROM SEPTEMBER 29, 2016 COUNCIL MEETING On behalf of Municipal Council, thank you for meeting with Councillors on September 29, 2016 to discuss the topics of Forestry Land Classification and the closure of the Bridgewater Office. At this meeting, Council indicated that they wished to have confirmed with you our understanding of the Forestry Land Use Classification process followed by the Property Valuation Services Corporation (PVSC). This letter will provide a summary of the Municipality of the District of Chester's(MODC's) understanding of the process/criteria for Forest Land Use Classification. The following summarizes the points/clarification provided, as understood by MODC: 1. Determination of Forestry Classification for exemption purposes. • To determine a bona fide forestry use PVSC must comply with the Assessment Act and jurisprudence when applying guidelines. The Assessors cannot arbitrarily change this. • The following tools are used to determine use: o Statement of Use - which is completed by a land owner to demonstrate forestry use o Forest Management Plan. This is not mandatory, and land can have a forestry classification without having a Forest Management Plan in place. NOVA SCOTIA'S TREASURE Page 12 • The following are considered to demonstrate forestry uses: o Timber harvesting /tree cutting o Renewal and/ or planting o Construction of roads I trails o Property line maintenance- blazing, slgnage, fencing etc, o Wi.ldlife management o Community Forest o Regular inspections; cruising of land o Having land sit to mature o Spraying, pruning, and I or cutting o Sugar woods harvesting • PVSC will look at each Statement of Use individually to ensure the land is intended for forestry 2. There are activities that trigger a review of the classification which are: o Sale; Subdivision o PVSC area review o Request for a review by a Municipality o CJ.lent request It was noted by Ms. Le-Blanc that PVSC is actively sending out Statement of Use to land owners In some municipal units, which has been at the request of the applicable municipal unit. The data collected has been useful in updating PVSC's data base. MODC is not yet on the list for an overall review using Statements of Use, however, it is understood that PVSC may be undertaking this initiative in the next few years. Once again, thank you for presenting to Council on this matter. If our understanding, as noted above, is not accurate please advise. You may contact me by e-mail at twilsoh@chester.ca or by phone at 902-275-3554. c. Allen Webber, Warden Municipal Council M:& 1-� .mii.�iUNICll'M,liY PI' CHESTER MILL COVE PARK New Initiatives Municipality of Chester | January 12, 2017 Bayit Property Group Inc. with Leaf + Branch (Lunenburg) Mill Cove Park and its Neighbours Site Plan of Mill Cove Park Goals for Mill Cove Park /Catch up on building maintenance and repair /Re-decorate all units /Develop new on-site management /Re-connect with local community and suppliers /Recruit tenants Investment by Bayit Property Group /Site cleanup and landscaping /Osprey Court and parking /New roofs and exterior refreshment /Heating systems upgrades /Interior painting and appliances Investment by Others /Municipality /Stelia North America /Aspotogan Ridge Working with the Community /Community round table /Chester staff /Local suppliers and service providers Challenges at Mill Cove Park /Tenant mix /Water sources and quality /Solid waste management Looking Ahead /Recovery program complete in a year /Working with Commercial Campus /Working with Aspotogan Ridge Mill Cove Park – A Great Place To Live Questions? Park Place II Tel 1 800.380.7775 238 Brownlow Ave, Suite 200 Fax 888.339.4555 Dartmouth, NS www.pvsc.ca B3B 2B4 December 5, 2016 Via: Email Delivery Dear Mayors and Wardens: As Chair of the Board of Directors of Property Valuation Services Corporation (PVSC), the not- for-profit corporation responsible for assessing all property in Nova Scotia on an annual basis, I would like to inform you of the Corporation’s operating budget for the upcoming 2017-18 fiscal year. For the last six years, PVSC was able to retain a flat budget by leveraging technology and creating operational efficiencies. For the 2017-18 operating budget, considering the Corporation experienced a slight increase in expenses and has fewer staff vacancies, the Board has approved an increase of $86,240, for a total budget of $17,176,240. This represents a municipal funding increase of 0.5%. Through strong municipal partnerships and the oversight and leadership of the Integrated Property Services Council (IPSC), a joint partnership between the Union of Nova Scotia Municipalities (UNSM), the Association of Municipal Administrators (AMANS) and PVSC, we continue to be able to offer value-added services for municipalities. In addition to the Single Address Initiative (SAI) and eDelivery, this year we launched the Permit Data Exchange (PDX), an online repository where municipalities and PVSC can share permit and inspection data and will soon be launching an open data portal, called datazONE – a portal for property and municipal government data sets. On behalf of the PVSC Board, I would like to offer my sincere appreciation for your continued support. I look forward to working with you to improve and expand our services for municipalities. Sincerely, Jimmy MacAlpine Chair, PVSC Board of Directors cc: PVSC Board of Directors Kathy Gillis, CEO, PVSC