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Audit & Budget Committee
AGENDA
Thursday,March 30, 2017
Chester Municipal Council Chambers
151 King Street, Chester, NS
1.MEETING CALLED TO ORDER.
2.APPROVAL OF AGENDA/ORDER OF BUSINESS.
3.MINUTES OF PREVIOUS MEETING:
3.1.Audit and Budget Committee –January 26, 2017
3.2.Audit and Budget Committee –January 30, 2017
4.MATTERS ARISING:
4.1.2017-18 Operating Budget Presentation
a)Presentation –March 20, 2017
b)Operating Budget Expenditures –March 28, 2017
c)Operating Budget Revenues -March 28, 2017
d)Capital Budget –March 28, 2017
5.CORRESPONDENCE:
5.1 Letter from PVSC dated March 1, 2017 regarding Municipal Funding contribution of
$340,281.00 for the fiscal year 2017-18.
6.NEW BUSINESS.
7.NEXT MEETING DATE.
8.ADJOURNMENT.
53
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of Meeting of
AUDIT AND BUDGET COMMITTEE
Held in Council Chambers at 151 King Street, Chester, NS
On Thursday, January 26, 2017
The meeting was called to order at 12:20 p.m.
ROLL CALL
Committee Warden Webber Deputy Warden Shatford
Councillor Veinotte Councillor Assaff
Councillor Church Councillor Connors
Councillor Barkhouse
Staff Tammy Wilson, CAO Pam Myra, Municipal Clerk
Nancy Dove, Director of Finance Bruce Forest, Director of Solid Waste
Chad Haughn, Director of Recreation Tara Maguire, Director of Comm Dev
The CAO reviewed the information provided with regard to the Capital Budget of $8,554,100 in
the PowerPoint presentation.
Project Amount External
Funding
Net Cost Notes
RECREATION AND PARKS
Trails Surface $15,000 Gas Tax 0 Continuation of improvements
Bridge Evaluation $25,000 Gas Tax 0 Assessments of bridges to comply with
terms of LOA with DNR
Swing Gates $7,800 Gas Tax 0 Multi-year projects to improve access to
trail for emergency vehicles
Land Acquisition $170,000 No $170,000 Opportunity to acquire property
East River Trail $25,000 $22,000
TDFEF
$3,000 Improve access to public property
Spectacle Lake Property
Cleanup
$15,000 No $15,000 Removal of derelict cottage and
generator shed
Gold River Park $10,000 No $10,000 Remediation of site after demolition of
GRWS building (hope to have this done
by fiscal year end).
ADMINISTRATION
Audit & Budget Committee (continued)January 26, 2017 54
PACE By-Law $200,000 No $200,000 Funds to finance energy efficiency
upgrades/well upgrades.
SOLID WASTE
Snow Plow Skid Steer $9,800 Partner 86%$9,800 Snow blow attachment for skid steer.
Office Roof $12,000 Partner 86%$12,000 Repair of wind damage to roof.
Main Leachate Pump $20,000 Partner 86%$20,000 Back up pump.
Refurbish Sewer Truck $60,000 Partner 86%$60,000 Conversion of sewer truck to roll off
truck (not to move forward until
confirmation of business case)
Widening Road to Eco
Park
$70,000 Partner 86%$70,000 Widening or road to accommodate new
use.Alternative –pull-off to
accommodate trailers passing (in
house).
Cell 4A Construction $3,130,000 Partner %86 $3,130,000 New cell will hold 90,000 metric tons to
cover until Sustane is operational.
1 Ton Truck $50,000 Partner %86 $50,000 Replacement of truck (used to sand
roads and plow main road).
Chlorine Contact
Chamber
$25,000 No $25,000 Reinstate contact chamber servicing
second sewer lagoon.
COMMUNITY DEVELOPMENT
Business Park
Development & Land
Acquisition
$450,000 No $450,000 Purchase of land for future
development of a business/ industrial
park
Parking Study $35,000 No $35,000 Unless prepared to force one-way
streets or parking lot.
It was agreed to REMOVE this project.
Permit Tracking
Software
$60,000 No $60,000 Software to allow for increased
efficiencies and integration particularly
for shared services.
Floodplain Modeling $100,000 Gas Tax 0 Data for coastal areas (sea level rise,
storm surge, and inland flooding).
Looking into possibility of selling data
or making it available.
Rural Internet Backbone $50,000 Gas Tax 0 Multiyear project to design backbone
for rural internet for MODC.
INFORMATION SERVICES
GPS Unit $20,000 No $20,000 Replacement of 10-year-old unit to
collect GPS locations of asset areas.
ENGINEERING AND PUBLIC WORKS
Collection System –
Cleaning & Videoing
$10,200 PCAP $10,200
(Area Rate)
Removes wastewater collection and
treatment.
Manhole Repairs &
Infiltration Reduction
Program
$40,800 PCAP $20,400
(Area Rate)
Address inflow and infiltration. Many
were buried and are being brought to
the surface. If there is no PCAP funding
the project will be scaled back.
Audit & Budget Committee (continued)January 26, 2017 55
Pump Replacement $15,300 No $15,300 Purchase of pump in case of
breakdown.
Chester Wastewater
System Assessment
$15,000 No $15,000
(Sewer
Reserve)
Required by NSE Approval to Operate
(December 4, 2017). Manual January 1,
2020.
Chester Basin
Wastewater System
Assessment
$7,500 No $7,500
(Sewer
Reserve)
Required by NSE Approval to Operate
(December 4, 2017). Manual January 1,
2020.
Councillor Connors referred to the word
“capacity”–she did not wish to miss an
opportunity to discuss capacity for the
New Ross System. It was noted that the
Chester Basin and New Ross systems
are different (different permit
requirements).These systems can add
no additional properties to the system
and it is felt this is impeding growth.
The surveys that were returned indicate
people are not willing to pay.
Councillor Veinotte indicated that the
New Ross system could expand but at a
high cost. It was agreed that the
Chester Basin and New Ross systems
need to be revisited. Councillor
Connors agreed and referred to the
potential long term care facility in New
Ross.
Councillor Assaff and Councillor Church left the meeting at 12:55 p.m.
Chester PS 4
Refurbishing
$15,300 No $15,300
(Sewer
Reserve)
Improve operation and reduce
frequency of breakdowns and call outs.
Mill Cove Wastewater
Treatment Plant
Replacement
$1,400,000 $1.05 CWWF $350,000
($150,000
Reserve and
$200,000
Borrow)
Replacement of existing 50-year-old
system. Review in 2013 recommended
replacement.The interest and principal
will be recovered through an area rate.
Gas tax can be used for sewers (the 10-
year capital plan is looking to use gas
tax). Councillor Veinotte indicated no
problem using gas tax as long as other
areas can take part in use of the gas tax
as well.
Mill Cove Wastewater
System Assessment
$10,000 No $10,000
(Area Rate)
NSE approval to operate requirement
(May 1, 2017). Manual January 1, 2020.
Otter Point Wastewater
Treatment Plant –
$12,500 No $12,500
(Reserves)
Replacement of 40+ year old building.
Improvement of access for
maintenance.
Audit & Budget Committee (continued)January 26, 2017 56
Building replacement
and repairs
Otter Point Wastewater
System Assessment
$7,500 No $7,500
(Reserves)
NSE approval to operate requirement
(July 4, 2017). Manual January 1, 2020.
Village of Chester
Central Water System
Design
$500,000 No $500,000
(Borrowed)
Municipality/Village of Chester initiative
to design a cost effective solution to
water needs in the Village. Funds will
be borrowed so that if a utility is
created the debt can be transferred).
Split over two years.
Chester Wastewater
Plant –Property
Improvement
$10,200 No $10,200
(Reserve)
Improve site safety.
Western Shore
Wastewater System
Assessment
$15,000 No $15,000
(Reserve)
NSE approval to operate requirement
and adherence to AC Guidelines Manual
(January 1, 2020)
Western Shore
Wastewater Plant
Upgrades
$1,555,000 $1,16 M
(CWWF)
$388,750
(Borrow)
Upgrades to a 40+ year old plant to
meet NSE approval to operate and
modifications to improve operations
Municipal & Annex
Building Improvement
and Repairs
$100,000 No $100,000 Inter/exterior repairs: committee room
update, annex building renovations
(reception and meeting room).
Mill Cove Fire
Protection System –
Distribution Repairs
$35,000 No $35,000 Replacing portions of the distribution
branches and associated fire hydrants.
The decommission is on review.
DATE OF NEXT MEETING
The date of the next Audit and Budget Meeting will be Monday, January 30, 2017 from 3:30 p.m.
to 5:30 p.m.
ADJOURNMENT
2017-057 MOVED by Councillor Barkhouse, SECONDED by Deputy Warden Shatford the
meeting adjourn. CARRIED. (1:11 p.m.)
__________________________________________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
65
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of Meeting of
AUDIT AND BUDGET COMMITTEE
Held in Council Chambers at 151 King Street, Chester, NS
On Monday, January 30, 2017
The meeting was called to order at 3:30 p.m.
ROLL CALL
Committee Warden Webber Deputy Warden Shatford
Councillor Veinotte Councillor Assaff
Councillor Church Councillor Connors
Councillor Barkhouse
Staff Tammy Wilson, CAO Pam Myra,Municipal Clerk
Nancy Dove, Director of Finance Bruce Forest, Director of Solid Waste
Chad Haughn, Director of Recreation Matt Davidson, Director of Public Works
Cliff Gall, Director of Information Services
The CAO briefly reviewed discussions at the January 26th meeting and continued with the Capital
budget PowerPoint presentation.
DIRECTION REQUIRED 2017-18
Fire Truck
It was agreed that there needs to be some funds in the budget and $94,000 was the amount
suggested at 50% of what it may cost. It was noted that the rate may have to increase (Council
can do this for the outside areas) in order to get the funds; the cost of borrowing would be
passed on to the rate payers.
Fire Services for Outside Areas
It was suggested that a reserve should be started now so that in 2021 the Municipality is in a
better position to negotiate. The rate is currently .07 cents and it may have to be increased to
.10 cents. If the funds are not used, then the money can be used to reduce the future area rate.
The funds raised through an area rate must be used for that purpose.
Audit & Budget Committee (continued)January 30, 2017 66
The CAO indicated that staff completed a report; that can be used to determine what would be
needed for reserves. That would be a start.
Councillor Veinotte commented that there is only so much money that can be raised without
causing a problem to taxpayers. He suggested starting at .10 cents and the remainder be
transferred to a reserve.
Councillor Church commented that at the January 28 Joint Fire Advisory Committee there was a
presentation that shows what people are currently paying for their fire services.
Gold River Western Shore School Building
There is $10,000 in the budget to clean up the site (following demolition)and address
playground deficiencies.There is nothing included for future development of the site as Council
is taking a wait and see approach.This can be adjusted for future capital years.
Councillor Assaff indicated that he met with a group yesterday and it is his understanding they
will be making a pitch in conjunction with the Church.
NS Department of Transportation and Infrastructure Renewal -Road Upgrades –Reserves
The CAO indicated that there are some options –deal with requests year by year or consider a
reserve. There haven’t been any requests but Steve MacIsaac (DOTIR)says all roads that are not
paved requiring upgrades the Municipality will have to pay those costs. If roads are paved
DOITR will cover the cost. If we want a road widened, then we have to pay –they may consider
cost sharing.Council needs to consider how to get money to deal with roads -an area rate or a
general rate.
Warden Webber commented that people are complaining about the sharp turn on Pig Loop
Road –if we want it widened we would be expected to pay. We have to be prepared to pay our
share.
It was noted that they will be providing us with a Condition Assessment of the roads and we can
use that to take a strategic approach to maintenance.
It was suggested that we put some money in a reserve to start. The suggestion was to use the
$35,000 that had been removed from the Parking Study at the last meeting.
Zoe Valle Library
Audit & Budget Committee (continued)January 30, 2017 67
The CAO indicated that staff have reviewed agreement and determined what the trustees and
MODC is responsible for. They are responsible for operating and MODC is responsible for
capital.
The Recreation & Parks Department has received a major capital grant request from Zoe Valle
for $44,150 –exterior cladding, window trim,and storm windows.This is a capital improvement
that MODC should be asked to consider –it is not a grant.The funds are not in the Capital
Budget right now but could end up there.
Staff will respond to the caretakers and advise it’s not a grant issue but a capital budget issue.
Councillor Veinotte expressed concern about putting funds into a building that may not be used
regularly –what is the utilization of this facility? It was noted that it is more of a museum than a
library and there has been an application made to have it registered as a National Historic Site.
The municipality owns the building –if we stop operating it as a library ownership goes back to
the family.
The CAO suggested an assessment to determine what repairs are necessary and determine if
they can be phased in.
What would you like to see changed?
The CAO noted that each year there is a budget that is a wish list –some things are not done.
She suggested that the budget should reflect what Council wants to accomplish and get done.
Make it a budget that we can achieve –so we don’t have to say we didn’t get something done.
New Ross Sewer and Chester Basin Sewer
Councillor Connors asked about the New Ross Sewer Assessment –this was a discussion (not a
direction) at the last meeting as it is not part of the permit requirement.
Councillor Connors asked where the New Ross Sewer capacity/expansion should be brought up?
It has been at capacity since her first term –what is the first step to expand or have a new
system -more land? The CAO indicated there would be options required for the system.
Warden Webber is also looking for the same consideration in Chester Basin.He doesn’t want to
lose sight of the fact that it is somewhere in the work plan within the next four years.
Audit & Budget Committee (continued)January 30, 2017 68
The Director of Public Works commented that if there is another solution he is unaware and
would have to research a solution.
The CAO indicated that would impact the Strategic Priorities Chart –Council would need to
determine what they would want to take out –and put money in capital to have an assessment/
options done.
The Director of Public Works commented that there needs to be a decision regarding to some
level of servicing scope as there are capacity issues. In New Ross the scope is different than
somewhere else –staff would need to determine how many homes to be added or would
Council want to extend the collection system.
Councillor Connors commented that she was not able to attend the Strategic Priorities Session
on Thursday and Friday –but it is important to her to have this as a priority. Six months down
the road she will bring the matter up again so that when Council reviews the priorities it will be
included. The New Ross Regional Development Society Strategic Plan identified sewer. She has
now lost another year.
Warden Webber indicated that Council will be looking at Wastewater Study and a planning
strategy creating areas where we would anticipate growth which should help provide direction
on how infrastructure will take place. Part of that is to stop killing centres of other communities.
It is a bigger issue than throwing money into the capital budget.
Streetlighting
Councillor Assaff asked about lighting and the CAO indicated that an area rate would be set
depending on the number of street lights. It is not a capital project.
Land Acquisition at Deep Cove
Councillor Veinotte commented that he would like to see $20,000 for land acquisition in Deep
Cove and the CAO indicated that $20,000 has been set aside in the 2018/10 budget.
The Director of Recreation and Parks indicated that DOTIR is doing their work at that location
and then the municipality would do their work.
Boat Ramp –Mill Cove
Deputy Warden Shatford indicated that staff are working on the possibility of a boat ramp in
Mill Cove and the Director of Recreation & Parks commented that staff is waiting to meet with
DOTIR to ensure they would approve a ramp prior to asking the landowner.
Audit & Budget Committee (continued)January 30, 2017 69
The CAO indicated that if an opportunity arises Council could access Reserves.
TEN YEAR CAPITAL PLAN
The following Director of Public Works outlined the 2017/18 Projects. Discussion was held with
regard to:
Chester Sewer –the is located in a residential neighbourhood and the neighbours would not
be happy with an expansion. An assessment is being done as part of the permit
requirements –there are five things to address –what we can afford is the question. If
funding is not obtained the large capital projects cannot be done without borrowing. More
people would like to be included in central sewer –a Wastewater Management Strategy is
needed. A plan review is also taking place that will determine where growth will happen.
Chester Water –This is $6.5 Million (our share) providing we get federal/provincial funding.
If it is not in the 10-year capital plan it will never happen. Any debt incurred would be
transferred to a utility when it is crated; the municipality would guarantee the loan.
Industrial/Business Park $3.65 Million ($450,000 in there right now).This is a ten-year plan
and the numbers are just estimates until a site is identified. It was agreed that people are
prepared to spend a small reasonable amount of money for a piece of land that has
relatively easy access.It was thought that if the Municipality spent $500,000 to $600,000
and then sold some lots,no one would be opposed to spend more after that.
Mill Cove Fire Protection -$600,000 if we don’t decommission. There needs to be a review
on the impact to businesses if it is decommissioned. Until then we must keep it operational.
The work program for this year is for staff to look into it –if they feel it could be successful
there is money to develop plan. Over the next year will know what options are available.
Rural Internet $800,000 -for this year if need to do something. Assuming that there is going
to be a need for municipal to partner with an ISP there is 750,000 in next year to then look at
that project. Could decide to push it out or not put any money into it.
PACE Program -$1.25 Million over ten years. The program has yet to be developed and
how much is to be determined by Council. Well upgrades will now be possible with the
PACE By-Law.
Streetscape Plan Implementation -$1.28 Million –sidewalks, lighting on Highway 3
(Chester). This has been on the work plan for some time and Council is being asked what
they want to achieve. This amount is to implement initiatives over ten years.
DEBT SERVICE RATIO
The CAO reviewed the year and ratio for that year (water is not included). The debt service ratio
will diminish as there will be no new cells built if Sustane is successful (the life of the cell is
Audit & Budget Committee (continued)January 30, 2017 70
longer). There are, however, a few years that are high but each year will be reviewed and
adjusted as needed.
RECONCILIATION OF RESERVES
Operating and Capital
Some Reserves are for a specific for a purpose and collected through an area rate.The various
reserves were reviewed. If a Capital Reserve is to be used for something different then a motion
of Council is required; however, landfill and sewer reserves can only be used for those purposes.
Wind reserve $958,000 –Councillor Veinotte asked for a breakdown of the wind reserve other
than the general lump sum amount shown.
The Landfill Closure Reserve was reduced from $550,000 to $335,000 –based on the Sustane
project.
When land is sold the funds go into a reserve for special requests.
SEWER -2018/19
It was noted that in Public Works some things happen every year.They are also spreading the
costs out over ten years rather than five years by factoring in the permits and potential funding
sources.
Chester –funds are there in order to consider UV or some other disinfection system ($30,000).
The explanation of how/why sludge is removed from treatment plants was provided. It is part of
the regular operations. They are looking at other options to handle sludge, i.e. geotubes.
Councillor Assaff asked if there was an operational problem because of sludge being removed
from the Western Shore Sewer and it was noted that there is no sludge problem –removal of
sludge is operational. Solids come in and the bugs eat the solids, creating an environment for
the bugs to grow; eventually there have to be a removal of some bugs/sludge to allow the
process to continue.
Chester Basin Sewer –the permit requires flow monitoring.Presently there is chlorination so
there needs to be something done with UV by 2020. Unless an opportunity comes up there will
need to be a strategy to deal with this.
Audit & Budget Committee (continued)January 30, 2017 71
Councillor Veinotte suggested a more traditional system could be used and the CAO indicated
that staff is looking at a wastewater strategy that will hopefully be in place by 2018.
Otter Point –this was taken over by the Municipality in 1986 (built in 1979).It was only built for
half of the development –there must be additional capacity or use another site to build a
system.From a permit perspective this must be done by January 1,2020 and we must move
away from chlorination.We will need to consider expansion at some time.
Village of Chester –water system and property improvements.Modifications are required for
some buildings –this will be included annually in preparation for any unforeseen repairs or
maintenance which can be more than the operating budget can cover. It is a good idea to
invest in buildings.
Municipal property –what doesn’t get completed for this year will be required next year, i.e.
creation of space.
Vehicles –staff are recommending to replace one truck per year; most have a lifespan of 7 to 10
years and older trucks are transitioned to Kaizer Meadow where they have less time on roads
and can be used there.
Drainage –Wile Rose Park –this was not able to be completed this year. DOTIR has indicated
that they will replace the culvert at the Municipality’s cost.
Fire protection –this is a band aid solution until a plan is determined.
Sidewalks and roads –there is a puddling issue at intersection of Duke Street, Water Street,and
Pig Loop Road. There have been two complaints received over the last couple of years.The
property across the way gets flooded; the flow needs to be directed to the catch basin.
2019/20
Sewers –these have been spaced out as much as possible. Western Shore has had a significant
number of upgrades to date. It was suggested that we take a year off and then take a look at
other improvements
Chester improvements –flow monitoring.
Water is suggested to be phased in over two years.
Audit & Budget Committee (continued)January 30, 2017 72
Municipal property –phase of repairs to building –counter accessibility and meeting room.
Truck replacement –one per year
Vehicles –they are included for review but it also depends on the maintenance bill on whether it
is replaced. Plow trucks are critical for Kaizer Meadow. The Director of Public Works has
completed a plan for truck review/replacement.
The Director of Public Works and Director of Finance left the meeting.
A break was held from 5:07 to 5:13 p.m.
Recreation & Parks:
Trail bridge evaluation –as a part of letter of authority a structural evaluation is required and
there is $20,000 to do that.
Swing gates –continuation.
Deep Cove -25,000
Wind Farm –$550,000 to get all assessments done and have power purchase agreement ready
to sign.This includes site design work and the funding is from the wind reserve.
PACE is on the 2017/18 capital budget.
Solid Waste –less funding will be required as we move forward with Sustane.
Dredging –dewatering of geotubes. Funding through borrowing.This can be done through
operations (area rate) but is only required every 4-5 years.It is large enough to capitalize and is
not an annual thing. When get new assessments can consider area rate.
Scale -$10,000 to replace. They last approximately ten years; the current scale is 7 years old so
the replacement has been removed.
The excavator (14 years old) will be replaced with a used mode.
Community development –$200,000 is included for the industrial park development.
Audit & Budget Committee (continued)January 30, 2017 73
Highway 3 Streetscape –$80,000 is included but Council must to prioritize.
Ortho photography –this is refreshed on a seven-year basis. A flyover picture. Funding is from
gas tax as part of capacity building. Used for site development as well.
The CAO explained how to read the sheet regarding Reserves –current balance is at the top,
additions/deletions on the sheet, and at the bottom is the balance at end of the year. Each
budget sheet for the ten years shows what is expected at the beginning of the year, what is
used/added,and the then balance is at the end.
Gas Tax Reserves can’t be used all things. The agreements set out what funds can use for –
sewer infrastructure, environmental things,the Municipality (or another level of government)
must own the asset.
2019/20
The Municipality will have to start using gas tax for sewer at some time due to capacity limits.
It was suggested that the sewer equivalent dwelling unit rate may be required to be reviewed
again.
The CAO indicated that the Gas Tax Reserves is high at $4.6 Million and it was suggested that
this should be used instead of borrowing environmentally attainable goals –sidewalks, active
transportation.It cannot be used to repair a road.It is seen in subsequent years that money will
be coming from gas tax reserves for eligible capital projects.
The CAO also indicated that some things were appropriately moved from capital to operating.
Also, the projections get smaller as times goes as the opportunities are not known at this time.
Councillor Veinotte noted his concern that the PACE budget will not be big enough suggesting
it could double and be used. If a cap is set at $10,000 that is only 20 applications.
The CAO indicated that it is unlikely a by-law will be adopted until later summer. By 2020/21 the
amount is coming down but can be increased if need be. Warden Webber indicated that the
amount could be increased by using reserves.
Warden Webber noted that if a water system is not feasible then the uptake for the PACE
program may be very high.
Audit & Budget Committee (continued)January 30, 2017 74
The CAO commented that with regard to municipal facilities it is suggested that in 2026 Council
will have to start thinking about space here (office space). Next year and following there are
funds for renovations in annex or here with no other funding until 2026.
The CAO asked if there was a need to meet again with regard to the Capital Budget; if not it will
be brought to Council with the final budget.
She outlined the take-aways from this meeting and the January 26th meeting and asked if there
was anything else to consider other than:
Removal of the parking study
Business Park funding
Area rate scheme for a fire truck
Zoe Valle library –park the grant request and determine maintenance necessities.
She suggested another meeting nearer to the end of February.
It was noted that the Auditors will be starting their audit and normally would want to talk to
Council about any concerns; it is customary that they meet with committee –are there any areas
Councillors would like the Auditors to look at that they are not presently doing.
ADJOURNMENT
2017-060 MOVED by Councillor Barkhouse, SECONDED by Deputy Warden Shatford the
meeting adjourn. CARRIED. (5:40 p.m.)
__________________________________________________________
Allen Webber Pamela Myra
Warden Municipal Clerk
Operating and
Capital Budget
2017-18
Municipal Council
March 30, 2017
Draft 1A
OVERVIEW
•Operating Budget $ 26,217,610with depreciation
$ 23,738,390 without depreciation
•Capital Budget $8,734,100
Borrowing $ 4,443,750
•Proposed 2016/17 Tax Rate
•Residential $0.705 per $100 of Assessment (2 cent increase)
•Commercial $ 1.53 (same as last yr)
•Solid Waste Rate $0.1007(increase of $.05 from last yr)
Overview-Impact of Tax Rate
•Impact on residential property assessed at $100,000
•70. 5cents $705.00 (Residential Rate)
•10.7 cents $107.00 (Solid Waste Management)
$812.00
2 cents equals $20 for every $100,000 of assessment
•Service level enhancement –Winter Road Maintenance; Community
Development; PACE By-law; Website Improvements; Internal Controls-PO
Module; Tax Billings-E-Billings;
•Initiatives that achieve Council’s strategic plan goals and are important to
our residents
5 Year Projections
Fiscal Yr 2017-18 2018-19 2019-20 2020-21 2021-22
Surplus/Deficit $60,000 $(73,716)$(50,639)$(2,100)$97,186
Assumptions
-Sustane $225,000 shifted costs to MODC-starts 2018-
19
-Asset Management $70,000 / yr, starts 2018-19
-Revenue Growth 3% /yr
-Expenditure Growth 3% /yr
-Road Salt Program –Village (40K/yr)
-Planning/Development Control Position $65K starts
2018-19
Assessment Group 1 Cent Raises (2017-18)
Residential $141,822
Commercial $9,135
Resource $4,374
Total $155,331
BUDGET HIGHLIGHTS
High Level of Fiscal Responsibility
•Internal Controls -Purchase Order Module ($24K)
•Increasing Reserves ($2.51 M transferred)
•Development of a Debt Management Strategy
•Succession Planning -($32 K)
•Procurement Policy –RFP’s
Improved Satisfaction with Municipal Services
•Records Management –Continued Implementation
•ISO 9001:2015-Target ($10K)
•E-Post Delivery of Tax Bills –Implementation in fall 2017
•Service Capacity Review
•Safety Program-Implementation of Work Program ($4.5K)
•Sherbrooke Lake Water Quality Monitoring ($7K)
•Chester Village –Winter Road Maintenance ($13.5K)
•VIC-operations in 2017-18 by Contract ($25k)
Infrastructure to best serve our residents and businesses
•Sewer Infiltration /Video & Cleaning Program ($76.5K)
•Chester Village Sewer Upgrades ($48K)
•Mill Cove Sewer Upgrades ($1.41 M)
•Western Shore Sewer (1.57 M)
•Otter Point Sewer Upgrades ($20K)
•Trail Maintenance/ Bridges / Upgrades ($72.8K)
•Gold River Park/Playground ($10K)
•Mill Cove Fire Protection System ($180K)
•Cell 4A –Landfill ($3.13 M)
•Chester Village Water Study
•Broadand Design ($50K)
•PACE By-law ($200K)
•VIC Strategy
BUDGET HIGHLIGHTS
Support Environmental, Cultural and Social Resources
•Municipal Plan Review ($81K)
•Affordable Housing –Municipal Role Definition
•Fire Services
•FIT Gear ($12K)
•Training Grants
•New Ross Community School –Explore concept
•Pro Kids Funding Raising ($45K in revenue; $45k in expense)
•Low Income –Property Tax Rebate ($35K)
•Tax Exemption / Reduction Program for Non-Profit Organizations ($204k)
•Canada 150 Celebrations ($50)
•Grants to organizations (All Grants $324K)
•PACE By-law ($200K)
•Water Quality Monitoring
BUDGET HIGHLIGHTS
Leadership in Public Engagement and Communications
•Municipal Plan Review ($81K)
•Website Redesign ($20K)
•Funds continue for Municipal Newsletter ($13K)
•Public Participation Program
Promote conditions Conducive to Fostering Economic Prosperity
•Continued Funding of REN ($45.7K)
•Marketing –KM ($10K)
•Local Business Excellence Awards ($3K)
•Investment Readiness Profile Development -Videos($10k)
•Tourism Grants/ VIC ($43K, + $18K)
•Continuation of Business Retention and Expansion (BRE)
•Wind Energy Generation Project ($100K)
•Land acquisition for Business / Industrial Park ($450K)
•Land Fill Project –Sustane
•Economic Development Sponsorship Grants ($5k)
BUDGET HIGHLIGHTS
COMPARISION OF TAX RATES -RESIDENTIAL
Municipality 2013/14 2014/15 2015/16 2016/17 2016/17
Annapolis Co.0.98**0.98**0.98**0.98**
Colchester Co.0.84**0.84**0.85**0.85**
Cumberland Co.1.04 1.04 1.04 1.04
Hants, East 1.06**0.87**0.8573**0.8704**
Hants, West 0.92**0.97**1.0064**1.01**
Kings 0.85**0.85**0.85**0.853
Yarmouth 1.15**1.16**1.16**1.16**
Queens 0.93 0.97 /1.85 0.97 /1.87 1.02/1.90
Lunenburg MD 0.81**0.81**0.81**0.81**
Chester MD 0.66**0.685**0.685**0.685**0.705**
** base rate, area rates additional
COMPARISION OF TAX RATES-COMMERCIAL
Municipality 2013/14 2014/15 2015/16 2016/17 2017/18
Annapolis Co.1.80**1.80**1.80**1.80
Colchester Co.2.25**2.25**2.25**2.27
Cumberland
Co.
2.63 2.63 2.63 2.63
Hants,East 2.70**2.70**2.70**2.71
Hants,West 1.68 1.68 1.80 1.80
Kings 2.287**2.287**2.287**2.28
Yarmouth 2.15**2.15**2.15**2.15
Queens 2.07 2.07/2.95 2.07/2.95 2.12/3.00
Lunenburg MD 1.95.7**1.957**1.957**1.957
Chester MD 1.53**1.53**1.53**1.53**1.53**
Financial Condition Index (3Yr Trend)
Financial Condition Index (cont)
DEBT REPAYMENT
10.73%
9.12%8.70%
7.94%8.18%
4.25%
2.49%2.58%
1.44%1.36%1.29%
10.73%
9.14%9.26%
13.12%
14.08%
10.21%
8.51%8.44%
4.80%
4.03%3.62%
15.00%15.00%15.00%15.00%15.00%15.00%15.00%15.00%15.00%15.00%15.00%
0.00%
2.00%
4.00%
6.00%
8.00%
10.00%
12.00%
14.00%
16.00%
MARCH 2017 MARCH 2018 MARCH 2019 MARCH 2020 MARCH 2021 MARCH 2022 MARCH 2023 MARCH 2024 MARCH 2025 MARCH 2026 MARCH 2027
Debt Service Ratio 2017 -2027
Current Projects Current + Proposed Projects MFC - Debt Ratio Threshold
Rural Ave
4.6%
RESERVES
Forecasted Forecasted
Balance as of Transfer Transfer Investment Interest Balance as of
March 31, 2017 From To Earned March 31, 2018
Operating Reserve $4,356,400 $823,000 $675,740 $50,000 $4,259,140
Capital Reserve $47,500 $0 $0 $500 $48,000
Gas Tax Reserve $1,156,171 $172,800 $589,372 $20,000 $1,592,743
Wind Revenue Reserve $598,657.00 $600,000.00 $981,366.00 $12,000.00 $992,023.00
Recreation Reserve $42,500 $12,500 $0 $500 $30,500
Parkland Reserve $168,500 $92,500 $10,000 $500 $86,500
Landfill Closure Reserves $4,963,000 $0 $490,000 $108,000 $5,561,000
IT Equipment Reserve $29,100 $0 $34,150 $600 $63,850
Sewer Reserve $384,974 $233,000 $179,000 $2,400 $333,374
$11,746,802 $1,933,800 $2,959,628 $194,500 $12,967,130
Reserve Projections 2017-2026
DISTRICT BUDGET SUMMARY
2016/17
Budget
2016/17
Forecast
2017/18
Baseline
Proposed
Additions
2017/18
Proposed
2017/18
% Change over
last yr. Budget
Gross
Expenditure
$28,403,330
$25,427,280
(op)
$26,536,680 $25,267,511 $950,099 $26,217,610 3.1 %
Non-Tax
Revenue
$8,804,353 $7,305,418 $5,740,169 $5,740,169
Net
Expenditures
$19,594,859 $19,231,262 $19,527,342 $20,477,441 4.5%
Less
Depreciation
$(2,213,961)$(2,213,853)($2,489,220)0 $(2,489,220)
Sub Total $17,380,898 $17,017,409 $17,038,122 0 $17,988,221
Tax Revenue $17,383,335 $17,293,617 $18,048,221 0 $18,048,221 3.38%
Surplus
(Deficit)
2,437 $276,208 $1,010,099 $60,000
Mandatory / Non-Discretionary
Expenditures
Service 2016/17 2017/18 % Change
Education $4,602,030 $4,694,071 2%
Assessment Services $340,514 $340,514 0%
Corrections $236,411 $236,441 0%
Regional Housing $20,000 $20,000 0%
Policing –RCMP $1,751,980 $1,821,679 3.97%
Public Library $69,056 $70,437 2%
Provincial Roads $182,494 $236,850 2.97%
Waste Collection $1,326,058 $1,381,661 4.1 %
Solid Waste
Management
$4,662,443 $4,880,146 4.6%
Total $13,191,016 13,681,799 3.7%
57.6% of MODC’s Gross Expenditures (-deprecation)
WHERE DOES THE MONEY GO?
Operating Budget -Expenditures Summary
Total
2016-2017 2016-2017 2017-2018
BUDGET FORECAST 2017-18 2017-18 BUDGET %
EXPENDITURES (Page 1 of 4)TOTAL MARCH 31, 2017 BASELINE ADDITIONS TOTAL Inc
General Government Services:
Warden, Council & Committee:
Council/Committee Remuneration 164,844 154,904 154,904 0 154,904 -6%
Administrative Expenses 90,047 85,747 81,215 0 81,215 -10%
Grants to Organizations 253,921 250,500 72,000 254,000 326,000 28%
Elections and Plebiscites 75,000 75,000 19,000 0 19,000 -75%
583,812 566,151 327,119 $254,000 581,119 0%
CAO/Clerk Administration:
Salaries 374,906 374,964 382,833 0 382,833 2%
Administration Expenses 128,551 131,651 129,078 0 129,078 0%
Town Crier 1,000 0 500 0 500 -50%
Surveys/Appraisals 2,000 2,000 2,000 0 2,000 0%
Communications 33,520 15,750 23,300 0 23,300 -30%
Capital from Revenue Projects 556,000 38,000 0 0 0 -100%
1,095,977 562,365 537,711 $0 537,711 -51%
Finance/Tax Administration:
Salaries 338,364 338,364 341,708 4,447 346,155 2%
Administration Expenses 260,235 242,723 228,375 25,109 253,484 -3%
Property Tax Administration 279,900 279,850 279,850 0 279,850 0%
Assessment Recovery Costs 340,514 340,514 340,514 0 340,514 0%
Capital from Revenue Projects 0 0 0 0 0
Depreciation 23,153 23,153 23,153 0 23,153 0%
1,242,166 1,224,604 1,213,599 $29,556 1,243,155 0%
Operating Summary (cont)
2016-2017 2016-2017 2017-2018
BUDGET FORECAST 2017-18 2017-18 BUDGET %
EXPENDITURES TOTAL MARCH 31, 2017 BASELINE ADDITIONS TOTAL Inc
Information Services:
Salaries 217,195 217,195 227,869 0 227,869 5%
Administration Expenses 210,245 206,281 217,596 23,200 240,796 15%
Capital from Revenue Projects 171,600 171,600 0 0 0 -100%
Debt Charges 19,122 19,122 18,729 0 18,729 -2%
Depreciation 39,003 39,003 40,380 0 40,380 4%
657,165 653,201 504,574 $23,200 527,774 -20%
Municipal Property:
Salaries 83,751 71,000 90,130 0 90,130 8%
Administrative Expenses 44,100 35,997 47,370 0 47,370 7%
Property Services 110,976 249,250 221,100 0 221,100 99%
Wharves, Boat Launches, etc 8,500 5,800 8,500 0 8,500 0%
Community Development/Gardens 15,000 7,700 18,000 0 18,000 20%
Capital from Revenue Projects 327,825 350,200 0 0 0 -100%
Depreciation 21,058 21,058 49,055 0 49,055 133%
611,210 741,005 434,155 $0 434,155 -29%
Public Works:
Salaries 154,663 132,700 151,680 0 151,680 -2%
Administrative Expenses 85,197 55,961 69,000 0 69,000 -19%
Sprinkler/Fire Mill Cove 182,465 178,070 36,200 0 36,200 -80%
Capital from Revenue Projects 2,500 1,250 0 0 0 -100%
Depreciation 21,524 21,524 15,047 0 15,047 -30%
446,349 389,505 271,927 $0 271,927 -39%
SUBTOTAL 4,636,679 4,136,831 3,289,085 $306,756 3,595,841 -22%
Operating Summary (cont)
2016-2017 2016-2017 2017-2018
BUDGET FORECAST 2017-18 2017-18 BUDGET
EXPENDITURES TOTAL MARCH 31, 2017 BASELINE ADDITIONS TOTAL
Protective Services:
Police Services 1,751,980 1,751,980 1,821,679 0 1,821,679
Correction Services 236,441 236,441 236,441 0 236,441
Legal - Prosecution Services 5,000 5,000 5,000 0 5,000
By-Law Enforcement 35,751 32,951 35,156 0 35,156
Animal Control 76,700 74,025 76,800 0 76,800
Emergency Measures 41,114 69,114 39,614 0 39,614
2,146,986 2,169,511 2,214,690 $0 2,214,690
Fire Services:
Fire Services - Salaries & Wages 58,310 58,310 25,261 0 25,261
Fire Services - Administrative Expenses 63,291 63,291 54,281 13,000 67,281
Fire Services - Insurance 67,000 67,000 69,000 0 69,000
Fire/Village Commissions 1,497,036 1,497,036 1,501,418 0 1,501,418
Fire Contract - Districts 1, 3 & 7 237,748 237,748 242,463 0 242,463
Fire Rescue Boat 12,123 12,123 12,145 0 12,145
Capital from Revenue Projects 10,000 0 0 0 0
1,945,508 1,935,508 1,904,568 $13,000 1,917,568
Building/Fire Inspection:
Building Salaries & Wages 166,763 145,139 169,416 18,500 187,916
Building Administrative Expenses 64,205 58,418 59,581 2000 61,581
Fire Salaries & Wages 54,141 54,141 57,134 0 57,134
Fire Administrative Expenses 24,804 24,804 24,524 0 24,524
309,913 282,502 310,655 $20,500 331,155
Operating Summary (cont)
2016-2017 2016-2017 2017-2018
BUDGET FORECAST 2017-18 2017-18 BUDGET
EXPENDITURES TOTAL MARCH 31, 2017 BASELINE ADDITIONS TOTAL
Transportation Services:
Roads & Streets:
Administration 26,269 18,395 21,380 0 21,380 -19%
Provincial Road Maintenance Fee 182,494 182,494 185,150 53,500 238,650 31%
Municipal Roads & Street Signs 87,500 88,200 93,500 0 93,500 7%
Private Road Maintenance 90,660 90,660 103,953 0 103,953 15%
Sidewalks/Crosswalks 90,000 77,850 98,000 0 98,000 9%
Streetlights 107,255 123,761 109,611 0 109,611 2%
Capital from Revenue Projects 337,100 361,000 0 0 0 -100%
Short Term Borrowing 3,965 3,965 0 0 0 -100%
Debt Charges 78,517 78,517 76,461 0 76,461 -3%
Depreciation 241,610 241,610 228,850 0 228,850 -5%
1,245,370 1,266,452 916,905 $53,500 970,405 -22%
Sewer Services:
Universal Sewer Salaries 223,549 188,000 199,200 0 199,200 -11%
Universal Sewer Operating Expenses 318,282 336,540 349,080 0 349,080 10%
Capital from Revenue Projects 1,357,500 165,000 55,900 0 55,900 -96%
Debt Charges 39,670 39,670 81,219 0 81,219 105%
Depreciation 191,640 191,640 245,225 0 245,225 28%
2,130,641 920,850 930,624 $0 930,624 -56%
SUBTOTAL 12,415,097 10,711,654 9,566,527 $393,756 9,960,283 -20%
Operating Summary (cont)
2016-2017 2016-2017 2017-2018
BUDGET FORECAST 2017-18 2017-18 BUDGET
EXPENDITURES TOTAL MARCH 31, 2017 BASELINE ADDITIONS TOTAL
Solid Waste Collection/Disposal
Waste Collection Salaries 57,134 56,519 52,278 185 52,463 -8%
Waste Collection Operating Expenses 1,298,424 1,304,816 1,321,840 17 1,321,857 2%
Depreciation 500 500 7,340 0 7,340 1368%
1,356,058 1,361,835 1,381,459 $202 1,381,661 2%
Landfill Salaries 527,734 532,134 459,107 15,754 474,861 -10%
Landfill Operating Expenses 745,468 736,368 792,817 1437 794,254 7%
Landfill Closure 2 Expenses 550,000 550,000 490,000 0 490,000 -11%
Landfill Capital from Revenue Projects 40,000 40,000 406,800 0 406,800 917%
Landfill Debt Charges 1,440,237 1,440,237 1,156,917 0 1,156,917 -20%
Depreciation 1,294,432 1,294,432 1,494,000 0 1,494,000 15%
4,597,871 4,593,171 4,799,642 $17,191 4,816,833 5%
Recycling Salaries 25,957 25,957 25,181 185 25,366 -2%
Recycling Operating Expenses 38,615 34,580 37,930 17 37,947 -2%
64,572 60,537 63,111 $202 63,313 -2%
Total Solid Waste Collection/Disposal 6,018,501 6,015,543 6,244,211 $17,595 6,261,806 4%
Health & Wellness 7,000 7,000 7,000 0 7,000 0%
Occupational Health and Safety 25,000 11,200 15,500 66,211 81,711 227%
Regional Housing Authority 20,000 20,000 20,000 0 20,000 0%
52,000 38,200 42,500 $66,211 108,711 109%
Operating Summary (cont)
2016-2017 2016-2017 2017-2018
BUDGET FORECAST 2017-18 2017-18 BUDGET
EXPENDITURES TOTAL MARCH 31, 2017 BASELINE ADDITIONS TOTAL
Environmental Development Services:
81,726 72,005 79,874 6000 85,874 5%
Economic Development Salaries & Wages 105,249 100,632 87,321 5000 92,321 -12%
Economic Development Operating Expenses300,000 300,000 0 0 0 -100%
Economic Development Capital from Revenue486,975 472,637 167,194 $11,000 178,194 -63%
358,601 358,601 344,770 52,000 396,770 11%
Planning Salaries & Wages 221,547 181,520 174,256 54,168 228,424 3%
Planning Operating Expenses 165,000 40,000 0 0 0 -100%
Planning Capital from Revenue Projects 17,812 17,812 17,600 0 17,600 -1%
Depreciation 762,960 597,933 536,626 $106,168 642,794 -16%
45,794 45,794 45,794 $0 45,794 0%
LQRDA/REN
48,000 45,578 48,000 $18,000 66,000 38%
Tourism Development
1,343,729 1,161,942 797,614 $135,168 932,782 -31%
Total Environmental Development Services
19,829,327 17,927,338 16,650,853 $612,730 17,263,583 -13%
SUBTOTAL
Operating Summary (cont.)
2016-2017 2016-2017 2017-2018
BUDGET FORECAST 2017-18 2017-18 BUDGET
TOTAL MARCH 31, 2017 BASELINE ADDITIONS TOTAL
EXPENDITURES
21,082 21,082 19,466 2,022 21,488 2%
Industrial Park Operating Expenses 10,000 5,000 0 0 0 -100%
Industrial Park Capital from Revenue 17,448 17,448 17,450 0 17,450 0%
Depreciation 48,530 43,530 36,916 $2,022 38,938 -20%
89,741 89,741 76,283 2607 78,890 -12%
Wind Power Operating Expenses 254,410 254,410 256,395 0 256,395 1%
Wind Power Depreciation 327,905 327,905 324,572 0 324,572 -1%
Wind Power Debt Charges 672,056 672,056 657,250 $2,607 659,857 -2%
500 500 500 $0 500 0%
Heritage Properties
Recreation and Parks Services:421,075 423,255 395,599 0 395,599 -6%
Recreation Salaries 56,000 54,000 56,000 0 56,000 0%
Recreation Grants to Organizations 331,686 312,998 324,372 7000 331,372 0%
Recreation Operating Expenses 137,000 112,000 22,000 0 22,000 -84%
Recreation Capital from Revenue Projects 39,167 39,167 37,329 0 37,329 -5%
Recreation Debt Charges 91,371 91,371 94,725 0 94,725 4%
Depreciation 1,076,299 1,032,791 930,025 $7,000 937,025 -13%
50,000 50,000 50,000 $0 50,000 0%
Operating Budget Summary (cont.)
2016-2017 2016-2017 2017-2018
BUDGET FORECAST 2017-18 2017-18 BUDGET
TOTAL MARCH 31, 2017 BASELINE ADDITIONS TOTAL
Church Memorial Park 50,000 50,000 50,000 $0 50,000 0%
Regional Library 69,056 69,056 70,437 $0 70,437 2%
Appropriation to District School Board 4,602,030 4,602,030 4,694,071 $0 4,694,071 2%
Transfer to Own Reserves, Funds, Agencies2,055,532 2,146,259 2,177,459 $325,740 2,503,199 22%
Extraordinary Expenditures 0 (6,880)0
TOTAL EXPENDITURESLess Capital from Reveune 28,403,330 26,536,680 25,267,511 $950,099 26,217,610 -8%
25,427,280 3%
Surplus/(Deficit) - Operations (with depreciation)(2,211,530)(1,937,645)(2,429,220)$0 (2,429,220)
Depreciation Allocation to Surplus 2,213,853 2,213,853 2,489,220 $0 2,489,220
Surplus/(Deficit) 2,323 276,208 1,010,099 60,000
ADDITIONS TO THE BASELINE
Baseline Budget Expenses $25,267,511
Less Depreciation $2,429,220
Surplus $1,010,099
+
Additional Revenue $0
Less Additions to Baseline $950,099
Surplus $60,000
Additions-Discretionary
DISCRETIONARY ITEMS AMOUNT REVENUE NET COST COMMENT ONETIME/REOCCURIN G
Special Projects 54,000.00$ 54,000.00$ -$
$20- Chester Playhouse; $30K Canada
150 grants, events Onetime
Pace By-law 200,000.00$ 200,000.00$ -$
Funded from Operating Reserve;
Carry Over Re-Occuring; varied amount
Bldg Inspection - Student 6,000.00$ 6,000.00$ Clerical Support (Student)One-Time
Bldg Inspection - Computer
Maintenance 2,000.00$ 20,000.00$
Fire Protection- FIT Gear 12,000.00$ -$ 12,000.00$ Reoccuring
Advertisign 1,000.00$ -$ 1,000.00$ Increased False Alarm Ads.Reoccuring
VIC 18,000.00$ -$ 18,000.00$
Additional Costs to operate VIC. Total
Amount $43,000 Re-Occuring
Economic Development Student 6,000.00$ -$ 6,000.00$
50% of cost; Shared with Bldg
Inspection One-Time
KM Promotions 5,000.00$ -$ 5,000.00$
Additonal amount to promote KM
during and after Sustane construction Re-Occuring
Plan Review- Wages 43,168.00$ -$ 43,168.00$ MPS and Villge SPS Review- Wages One-time
Planning Student 12,000.00$ -$ 12,000.00$ Special Projects / Plan Review One-time
Photocopier / Photocopier 10,000.00$ -$ 10,000.00$ Lower Level Annex- Lease Re-Occuring
Planning Review- Other 41,000.00$ -$ 41,000.00$
$15K Third Sector consultation; Open
Houes; printing One-Time
Information Services 3,200.00$ -$ 3,200.00$ Asset Management Training One-time
Inforamtion Services- Website 20,000.00$ -$ 20,000.00$ Website Refresh One-Time
OH&S 4,500.00$ -$ 4,500.00$ Work Program Implementation One-Time
Chester Village - Rds - Salt Program 40,000.00$ -$ 40,000.00$ One-Time
Total Discretionary 477,868.00$ $254,000 241,868.00$
Additions -Mandatory
MANDATORY ITEMS AMOUNT REVENUE NET COST COMMENT ONETIME/REOCCURIN G
PO Module 24,000.00$ 24,000.00$ -$
Funded from Operating Reserve;
Carry Over Onetime
Additional Casual Labour 5,556.00$ -$ $5,556.00
Transition Year to New Director- strain
on additional resources To be assessed
Community Dev't - Bld Inspection
Succession Plan 12,500.00$ -$ 12,500.00$
Overlap in resources to allow for
transition due to retirement Onetime
Solid Waste Manager- Succession
Plan 20,223.00$ 14,784.00$ 20,223.00$
$2021 (Eco Park); $607 Wind Turbine;
$17,191 landfill; $202 recycling; $202
waste collection One-Time (3 months)
OH&S- Wages / Benefits 61,711.00$ -$ 61,711.00$
75% Position; Offsetting decrease in
Fire Protection (Pre-Approved by
Council )Re-Occuring
Wind Turbine- Annual Inspection 2,000.00$ -$ 2,000.00$ Re-Occuring
Chester Village - Rds- Winter
Maintenance 13,500.00$ -$ 13,500.00$ Pre-approved by Council Re-Occuring
Transfer to Reserves 325,740.00$ 325,740.00$ $35K J Class Rds; 290K future projects $35K Re-Courring
Sherbrooke Lake Water Quality
Monitoring 7,000.00$ -$ 7,000.00$ Pre-approved by MOU Re-Occuring
Total Mandatory 472,230.00$ $38,784 448,230.00$
Total Additons $950,098 $292,784 690,098.00$
One Time Additions $614,331 Reoccurring Additions $335,767
Revenue
•No new fees
•Decrease in Land Fill Tipping Fee
o $54.92/tonne for MODC ($14.56 decrease per tonne); May want to keep
•All other fees remain the same
•Residential Tax Rate increase by 2 cents to $0.705/$100
•Commercial Rate held at $1.53 /$100
•Solid Waste Collection Rate increased by 0.5 cents to $0.1007
•Street Light Rates –TBD
Sewer Rate
-Contributions to Sewer Reserve for 2017/18= $179,000
Year Rate
2016/17 $550
2017/18 $550
Tax Revenue $18,048,221
Non-Tax Revenue $5,740,169
Revenue-Increase
Item Amount
General Tax Revenue $490,885
Wind Farm Tax $6,526
Deed Transfer Tax $0
Universal Sewer $1,677
Non Tax Revenue
Services to Others $1,451
Other revenue from own sources $2,486
AREA RATES
Rate 2016-17 2016-17
Waste Collection & Disposal (new /old carts)$0.0957 $0.1007
Sewer Rate (EDU)$550.00 $550.00
OTHERS
Fire Protection Rate TBD
Village Commission Rate TBD
Private Road Improvement Rates/Charges TBD
Private Road Maintenance Rates/Charges TBD
STREET LIGHT RATES
2016-17 2017-18
District Location Area Rate
Area Rate
(tentative)
2 District 2 $0.030 $0.030
2 Mill Cove
3 East Chester 0.016 0.016
3 Islandview 0.024 0.024
3 Commons Downs 0.024 0.024
3 Target Hill 0.024 0/024
4 District 4 0.024 0.024
5 Station Road 0.032 0.032
5 District 5 0.003 0.003
5 Beech Hill 0.096 0.096
5 Bridgeview Drive 0.032 0.032
6 New Ross 0.070 0.070
7 Haddon Hill 0.012 0.012
OTHER AREA RATES
Private Wells –Mill Cove 2015-16 2016-17
Individual W-1 $700 TBD
Individual W-2 $500 TBD
Multi-Unit Group A $4,200 TBD
Multi-Unit Group B $9,800 TBD
School $9,000 TBD
Aces School –Sprinkler $ 9,477 TBD
Next Steps
Direction from Audit Committee on Budget to Date
Area Rates to be confirmed
Business Plans to be finalized
Next Meeting Date ?