HomeMy Public PortalAbout2023-10-16 Protective Services Committee Meeting MinutesSussex
Minutes of Meeting of Protective Services Committee
10-23
October 16, 2023
6:00 p.m.
Present:
Mayor Thorne, Deputy Mayor Wilson, Councillor Nelson,
Councillor Brenan, Councillor Milner - Chairperson, Councillor
Maguire, Councillor Bobbitt - Vice Chairperson, Councillor
MacLeod
Staff Present: Scott Hatcher, Chief Administrative Officer, Fire Chief Reicker,
Heather Moffett, Treasurer, Matt Peddle, Deputy Fire Chief
Visitors: Sgt. Luc Sampson, RCMP
APPROVAL OF AGENDA
Moved by: Councillor MacLeod
Seconded by: Councillor Nelson
THAT the Committee approve the agenda as presented.
Motion Carried
2. DISCLOSURE OF CONFLICT OF INTEREST
No members present declared a conflict on any of the items on the agenda at
this time.
3. APPROVAL OF MINUTES
3.a Regular Meeting September 11, 2023
Moved by: Councillor Nelson
Seconded by: Councillor Bobbitt
THAT the Committee approve the minutes of meeting 09-23 as circulated.
Motion Carried
3.b Special Meeting September 14, 2023
Moved by: Councillor Brenan
Seconded by: Councillor MacLeod
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THAT the Committee approve the minutes of meeting 09-14-23 as
circulated.
Motion Carried
4. DELEGATION
4.a RICHARD PEARSON - ATV USE OF TOWN STREETS
Chairman Milner welcomes Mr. Pearson to the meeting.
Mr. Pearson wishes to discuss the "flagellant violation of the law".
Wants to know where the ATVs are allowed to travel.
Chairman Milner describes the By-law and the route on Main Street.
Mr. Pearson wishes to speak of an incident in Ward 2 recently. No
description of the incident.
Concerns about someone possibly getting hurt.
Quotes discussion posts on social media from others but provides no
information to the Committee.
• Quotes an elderly lady related to ATV activity in Ward 2.
• Quotes Jack Lynch.
• Quotes Bobby -Lee Craft.
• Believes the privilege is getting abused by others.
• Either enforce the By-law or repeal it.
• Many quotes from others.
• Quotes his conversation with the RCMP member about tracking of
plates ofATV's and the ability to collect plate data.
• No respect for the trail ending at All Seasons.
Mr. Pearson believes there are 2 choices where Ward 2 begins. Turn
around and go back or have the vehicle towed.
Believes ATVs on sidewalks are not safe.
Mayor Thorne and Chairman Milner thank Mr. Pearson for his recent
correspondence on the issue.
Brief discussion.
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Sgt. Luc Sampson reviews with the Committee the topic and the possible
solution. Sgt. Sampson offers to Mr. Pearson to meet and discuss the
incident.
5. POLICE SERVICE REPORT
Sergeant Sampson reviews with the Committee the September 2023 statistics:
• 1,767 Occurrences year-to-date, 1,491 occurrences for the same period in
2022.
• 46 Assaults.
• 47 Break and enters.
• 7 Arson
• 4 Drug offences.
• 63 Mental health act.
• 21 Fraud calls.
• 3 Robbery and extortion.
• 5 Theft of a motor vehicle.
• 4 Theft over $5,000.
• 1,574 All other occurrences.
"All other occurrences" includes occurrences that do not fall into the ones
highlighted on the map. The ones displayed on the map have been chosen
because they are the types of occurrences that communities ask frequently
for. The "All Other Occurrences" category may include the following:
• Agency defined activities (abandoned 911 calls, false alarms,
assistance to the public, assistance to other agencies, suspicious
persons, etc.)
• Other criminal offences (breach of court order, domestic violence,
offences under Federal Acts, etc.)
• Traffic -related offences (Motor Vehicle Act offences, traffic collisions,
etc.)
Sgt. Sampson indicates he is here with Sussex until April 2024.
Brief question and answer session
• 3 check stops checking 110 vehicles.
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• 2 tickets.
• 41 moving violations..
6. ANIMAL CONTROL REPORT
CAO Hatcher indicates there is no Animal Control Report for September 2023.
7. FIRE SERVICE REPORT
7.a IN TOWN CALLS
Chief Reicker reviews the in -town calls for September 2023 with the
Committee. There were 21 calls in September 2023, 16 calls in September
2022. There were 129 calls year to date September 2023, 90 calls year to
date in September 2022.
• 2 Alarm Response — Residential — Human Error
• 1 Alarm Response — Residential — Technical
• 1 Alarm Response — Comm/Ind — Human Error
• 1 Alarm Response — Comm/Ind — Technical
• 2 Alarm Response — Comm/Ind — Carbon Monoxide
• 1 Vehicle Fires
• 4MVC
• 1 Hazmat
• 6 Dumpster/Garbage Fire
• 2 Fire Pits
7.b OUT OF TOWN CALLS
Chief Reicker reviews the out-of-town calls for September 2023 with the
Committee. There were 9 calls in September 2023, 10 calls in September
2022. There were 76 calls year to date 2023, 104 calls year to date in
2022.
• 1 Major Structure Fire — Residential
• 1 Hydro Pole/Downed Wires
• 3MVC
• 1 Dumpster/Garbage Fire
• 1 Public Assistance
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• 2 Mutual Aid
A grand total of 30 calls in September 2023, compared to 26 in September
2022. 205 grand total calls year-to-date, compared to 194 total calls for
the same period in 2022.
7.c VOLUNTEER HOURS
Chief Reicker reviews the report which indicated that the number of
volunteer hours by fire service personnel for the month of September 2023
totaled 193.50 hours. Volunteer hours for the same period last year totaled
194.00 hours.
Details of volunteer hours include the following:
• 17.00 Monthly Meetings
• 5.00 Officers' meetings
• 2.00 Zone 1 meetings
• 5.00 Royal meetings
• 2.00 EMO radio
• 87.50 In-house training
• 75.00 Tours/Public events
• $3,200.49 cost equivalent of volunteer hours
The volunteer hours for this year to date totaled 1,659.50 hours, and in the
same year to date in 2022 were 1,296.50 hours.
Total hours for fire calls in September 2023 are 389.00 hours in
comparison to 262.00 hours for the same period in 2022. There were
2,983.00 total hours this year to date, and 2,200.00 hours for the same
period 2022.
7.d SUSSEX FIRE DEPARTMENT - 3rd QUARTER QUINT USAGE
REPORT
Chief Reicker reviews with the Committee the 3rd quarter quint usage
report.
7.e SUSSEX FIRE OFFICIERS MEETING MINUTES -AUGUST 31ST, 2023
Chief Reicker reviews with the Committee the Officer's Meeting minutes
held on August 31st, 2023.
• Highlights gas detectors.
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• Recruitment scheduled for October 17, 2023.
7.f SUSSEX FIRE REGULAR MEETING MINUTES - SEPTEMBER 07, 2023
Chief Reicker reviews with the Committee the September 7, 2023,
Regular Meeting minutes. Brief discussion and highlights the meeting
topics.
7.g FIRE PREVENTION - SAFETY EDUCATION REPORT - SEPTEMBER
07, 2023
Chief Reicker reviews with the Committee the Fire Prevention Safety
Education Report dated September 7, 2023.
Report received and filed by the Committee.
7.h FIRE CALL DISCUSSION - RECENT INCREASE IN OCCURRENCES
AND ADDED RESPONSES
Lengthy discussion on the increase in fire responses to various areas of
the Town and the concern that this may be the prelude to something more
significant.
The Committee had a number of questions for Chief Reicker and Sgt.
Sampson related to this concerning trend.
8. BUILDING INSPECTION / BY-LAW ENFORCEMENT REPORT
8.a MONTHLY BUILDING PERMIT REPORT TO COMMITTEE
The Monthly Building Permit Report indicated that 13 permits were issued
during the month of September 2023 with a total evaluation of $9,616,132
while September 2022 permits were valued at $3,101,946 in Ward 1 and
$85,000 in Ward 2.
8.b MONTHLY BUILDING PERMIT REPORT TO COUNCIL
Report to Council will be filed with Council at their regular meeting.
8.c BUILDING PERMIT ENFORCEMENT
There is nothing new to report on this item at this time.
8.d ENFORCEMENT AND BY-LAWS
8.d.1 23 - 25 PETER STREET PID 00263558
CAO Hatcher provides a status update. The Notice to Comply was
posted on the building at 23-25 Peter Street on Wednesday,
September 27th, 2023. A letter of appeal has been received from the
property owner therefore an Appeals Committee must be set up.
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8.d.2 102 PARK STREET PID 00264606
A demolition permit was taken out on Tuesday, October 2, 2023, and
the house was torn down that same day. An inspection was performed
Wednesday, October 3, 2023, to assure the property has been cleaned
up. It is recommended that this be removed from the dangerous and
unsightly list.
Moved by: Deputy Mayor Wilson
Seconded by: Councillor MacLeod
THAT the Committee recommend to Council that Council remove this
item from the dangerous and unsightly list.
Motion Carried
8.e BY-LAW ENFORCEMENT
8.e.1 12 STEWARTAVENUE - FIERCE AND DANGEROUS ANIMAL
Ongoing and pending hearing scheduled for November 1, 2023.
8.e,2 82 PARK STREET - FIERCE AND DANGEROUS ANIMAL
The letter was hand delivered on September 19th, 2023. The letter
detailed the requirements under the By-law and gave the animal owner
until November 20th, 2023, to comply and at that time an inspection
will be done.
CAO Hatcher advises of the steps taken to provide a written notice to
both the dog owner and the property owner.
8.f GENERAL
Nothing to report at this time.
8.g REQUESTS FOR APPROVAL
Nothing to report at this time.
9. BUSINESS ARISING OUT OF MINUTES
9.a 23 - 25 PETER STREET - NOTICE TO COMPLY
CAO Hatcher advises of the pending appeal of the Notice to Comply to
secure added/needed time to implement the required improvements.
The property owner has indicated their commitment to have all work done
by April 30, 2024.
On that date, the owner is expecting habitation.
An appeals Committee meeting will soon be convened to hear this appeal.
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10. NEW BUSINESS
10.a IOM CHIEF REICKER - PAGER RECOMENDATION
Chief Reicker reviews with the Committee the purchase of 4 Minitor VI
single channel VHF pagers to replace faulty units.
Moved by: Councillor Maguire
Seconded by: Councillor MacLeod
THAT the Committee recommend to Council that Council approve the
procurement of 4 Minitor VI single channel VHF pagers from Custom
Communications for the purchase price of $2,380.00 exclusive of HST and
programming costs.
Motion Carried
10.b IOM CHIEF REICKER - QUINT TIRE REPLACEMENT
RECOMENDATION
Chief Reicker reviews with the Committee the scheduled Quint tire
replacement recommended within the NFPA guidelines to replace tired on
emergency apparatus ever 7 to 10 years.
Brief discussion.
Moved by: Councillor Brenan
Seconded by: Councillor Bobbitt
THAT the Committee recommend to Council that Council authorize the
replacement of the Quint tires from Sussex Tire at a cost of $6,150.00
exclusive of HST.
Motion Carried
10.c IOM CHIEF REICKER - STRUCTURAL FIREFIGHTING BOOT
RECOMENDATION
Chief Reicker reviews with the Committee the recommendation to retire 10
pairs of structural firefighter ensembles/boots in accordance with the NFPA
1851 guidelines.
Brief discussion on the procurement of this item and the consolidation with
Treasurer Moffett related to budget reallocation to fund this purchase.
Moved by: Councillor MacLeod
Seconded by: Councillor Bobbitt
THAT the Committee recommend to Council that Council authorize the
purchase of 10 pairs of structural firefighting boots at a cost of $6,035.00
excluding HST and freight FOB Sussex from Safety Source Fire.
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Motion Carried
10.d IOM CHIEF REICKER - THERMAL IMAGING CAMERA
RECOMENDATION
Chief Reicker reviews with the Committee the recommendation to
purchase a thermal imaging camera and to retire an existing camera and
to offer the same as a trade in considering the new purchase.
Chief Reicker highlights the budgeting reallocation authorized by
Treasurer Moffett to consider this purchase.
Brief discussion.
Moved by: Councillor Bobbitt
Seconded by: Councillor Nelson
THAT the Committee recommend to Council that Council authorize the
purchase of a Bullard NXT-Bundle from Safety Source Fire at a cost of
$13,500 exclusive of HST.
Motion Carried
Moved by: Councillor Brenan
Seconded by: Councillor MacLeod
THAT the Committee recommend to Council that Council authorize the
disposal and trade in of the existing thermal imaging camera in the
amount of $750.00.
Motion Carried
10.e NBEMO PLANNING SESSION UPCOMING
CAO Hatcher advises of the upcoming planning session with NBEMO to
discuss all aspects of emergency planning and the integration of climate
change in future emergency responses.
Correspondence received and filed by the Committee.
10.f SUSSEX LEGION BRANCH 20 - 2023 REQUESTS
CAO Hatcher reviews with the Committee the 2 requests received from
the Sussex Legion related to the upcoming 2023 Remembrance Day
ceremony.
Mayor Thorne has indicated he will be in attendance for the 2023 first
poppy and flag raising at Town Hall on October 27th, 2023, beginning at
10am.
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CAO Hatcher reviewed the Sussex Legion Branch 20 request for the
Remembrance Day ceremony on Broad Street as well as the necessary
road closure and parade route in support of this event.
Moved by: Councillor Brenan
Seconded by: Mayor Thorne
THAT the Committee recommend to Council that Council authorize
• To hold a gathering commemorating the 2023 Remembrance Day
Event on Saturday, November 11th, 2023, beginning at 10:OOAM
and ending at 12:30 PM.
• To permit a mid -block street closure of Broad Street between
Queen Street and Main Street.
• To authorize a Parade to the Cenotaph scheduled to commence
Saturday, November 11, 2023, beginning at 10:15AM.
• Commencing in the parking lot of the Royal Canadian Legion on
Magnolia Avenue; thence along Magnolia Avenue from the Royal
Canadian Legion parking lot to Main Street; thence along Main
Street from Magnolia Avenue to the intersection of Main Street and
Broad Street; thence along Broad Street to the Cenotaph;
thence, after the Ceremony at the Cenotaph, parade from the
Cenotaph to Main Street; thence along Main Street from Broad
Street to Magnolia Avenue; thence along Magnolia Avenue from
Main Street to the parking lot of the Royal Canadian Legion."
In addition, the Town will undertake the necessary traffic control to
maintain barricaded control with a person controlling ingress and egress to
the closure section and as well the Town will supply the necessary traffic
control devices, manpower and signage for the November 11th event.
Motion Carried
11. PERSONNEL
Nothing to report at this time.
12. ACCOUNTS
Moved by: Councillor Brenan
Seconded by: Councillor MacLeod
THAT the Committee recommend to Council that Council approve for payment
the Protective Services Committee accounts for the month of September 2023
totaling $13,923.36
Motion Carried
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13. DATE OF NEXT SCHEDULED MEETING - NOVEMBER 20, 2023
The next regular meeting is scheduled for November 20,2023, at 6:00 pm.
14. ADJOURNMENT
Moved by: Deputy Mayor Wilson
Seconded by: Councillor Nelson
THAT this meeting of the Protective Services Committee be adjourned.
Motion Carried
COUNCILLOR MILNER, CHAIRPERSON
S.M. HATCHER, P. ENG., GAO