HomeMy Public PortalAbout2017-06-08_Council_Public_Agenda PackagePage 1 of 2
MUNICIPAL COUNCIL
AGENDA
Thursday,June 8, 2017 at 8:45 a.m.
Chester Municipal Council Chambers
151 King Street, Chester, NS
1.MEETING CALLED TO ORDER.
2.APPROVAL OF AGENDA/ORDER OF BUSINESS.
3.PUBLIC INPUT SESSION (8:45 A.M.–9:00 A.M.)
4.MINUTES OF PREVIOUS MEETING:
4.1 Council –May 25, 2017
5.COMMITTEE REPORTS:
5.1 Any other Committee Reports.
6.MATTERS ARISING.
7.CORRESPONDENCE:
7.1 Presentation/Grant Request by Becky Scott, Chester and Area Family Resource
Centre (appointment at 9:00 a.m.)
7.2 Presentation/Grant Request by Dawn Harwood-Jones, Musical Friends
(appointment at 9:20 a.m.)
8.NEW BUSINESS:
8.1 Request for Decision prepared by Director of Finance dated May 26, 2017
regarding Village Commission –Area Rate and Outside Area Fire Rate.
8.2 Request for Decision prepared by Director of Recreation and Parks dated May 31,
2017 regarding Canada Day 150 Grants.
9.IN CAMERA:
9.1 Land Negotiations –Mill Cove.
9.2 Land Negotiations –East River.
Page 2 of 2
10.ADJOURNMENT.
ARRANGED APPOINTMENTS
9:00 a.m.Becky Scott, Chester and Area Family Resource Centre regarding Grant Request.
(see item 7.1)
9:20 a.m.Dawn Harwood-Jones, Musical Friends regarding Grant Request.
(see item 7.2)
REQUEST FOR DECISION
Prepared By:Malcolm Pitman, CPA, CA, Director
of Finance
Date May 26, 2017
CURRENT SITUATION
MODC has received from the Chester Village Commission their 2017-18 Operating and Capital Budget as
approved by the Village Commission on May 10, 2017. MODC Council is required to set the Village
Commission Rate and the Outside Fire Rate.
RECOMMENDATION
That Municipal Council set the Village Commission area rate at 15.28 cents per $100 of assessment.
And
That Municipal Council set the Village of Chester outside area fire rate at 5.63 cents per $100 of
assessment.
BACKGROUND
Per Section 441 of the Municipal Government Act (MGA)a Village Commission may delegate, with
consent of the municipal council, its powers of tax collection. Clause 5 of Section 441(MGA) states that in
such instances the Municipality is to collect the amount to be levied in the same manner as if the amount
were an area rate.
Per Clause 2(a) of the Fire Contract with the Village of Chester, the Municipality is to pay to the Village
Commission the amount required for fire protection to the outside area, through the establishment of an
area rate. The area rate shall be calculated by dividing the operating budget by the outside and village
area assessment. Clause 2(B) states that the area rate established for the outside area shall not be greater
than the area rate established for the Village.
As per Clause 2(c) of the Fire Contract the Municipality may agree to fund capital, and the rate shall be
calculated in the same manner as the operating rate.
On May 10, 2017,the Village Commission approved the 2017-18 Operating and Capital Budget. The Fire
Rate established is $0.08 per $100 of assessment (8.00 cents/$100) and includes capital.
REPORT TO:Municipal Council
SUBMITTED BY:Finance Department
DATE:June 1, 2017
SUBJECT:Village of Chester –Village Area Rate
and Outside Area Fire Rate
ORIGIN:Chester Village Commission
Reviewed By: Date
Authorized By: Tammy Wilson, MURP, MCIP, CAO Date May 31, 2017
2 Request For Decision
The Village Commission Budget includes capital for the Fire Department in the amount of $506,250.
MODC is being asked to approve this as part of the Fire Rate.
DISCUSSION
The Village Commission Rate is to be established as an Area Rate as per the Municipal Government
Act (Section 441)
The Fire Rate requested by the Village Commission meets the requirements specified in the Fire
Contract between MODC and the Village Commission. MODC is being asked to fund capital
within the budget approved.The Fire Rate proposed is 8.00 cents. This is up from the 6.48 cents
set in the 2016-17 fiscal year.
Last year MODC Council approved an outside fire rate of 6.48 cents that enables the establishment of
reserves to fund capital. This was done to lessen the impact in any one year when MODC is asked to fund
Fire Fighting Equipment which is exclusive to fire protection in the outside area.The attached appendix A
provides the detail on the impact of utilizing the reserve in 2017-18 to partially fund the capital budget.
Using the reserve, the difference in the outside fire rate is 2.37 cents per $100 of assessment. This lowers
the fire rate for the outside area from the 8.00 cents in the budget,to 5.63 cents. The lower amount of
5.63 cents is the amount in the above recommendations.
IMPLICATIONS
Policy –n/a
Financial/Budgetary
MODC is required to make payment for fire protection services on a semi-annual basis (July and
December). MODC has collected fire payments for the outside area on the interim tax bills based
upon the 2016-17 rate. The final tax bill will be adjusted to account for the new rate (2017-18).
Environmental –n/a
Strategic Plan –n/a
Work Program Implications -n/a
OPTIONS
Two options for the outside fire rate:
1.Approve the rate of 8.00 cents per $100 of assessment as noted in the Village’s budget.
2.Utilize the reserve created in 16-17 and approve a lower rate of 5.63 cents.
ATTACHMENTS
Appendix A –Analysis of fire rate options.
Appendix B –Chester Village Commission 2017-18 Budget
COMMUNICATIONS (INTERNAL/EXTERNAL)
Internal –n/a
External-The Area Rates (Village Commission and Fire Rate) will be published on MODC’s website.
Appendix AVillage of Chester
Year Ended March 31, 2018
Budget approved by Village commission May 10, 2017
Municiipl Council to set:Option 1 Option 2
A. the Village Commission rate that they delegated to MODC to levy as an area rate.0.1528$0.1528$
B. the fire area rate for the outside areas 0.0800$0.0563$
Option 1 - rates as recommended Total
Village proposed budget rates Rate Revenue Rate Revenue Revenue
Fire operations 0.0490$177,308 0.0490$183,309 360,617
Fire Capital 0.0310$112,174 0.0310$115,971 228,145
289,482 299,280 588,762
Village operations 0.0728$263,429 -263,429
A 0.1528$552,911 B 0.0800$299,280 852,190
Below expense 843,640
Surplus (Deficit)8,550
Capital budget
Capital projects as listed 506,250
Funding sources:
Fire capital rate above 226,250
VoC Apparatus reserves 250,000
VoC Water utility reserve 30,000
506,250
Option 2 - rates as recommended, except MODC fire capital portion partial replaced by reserves
Village proposed budget rates Rate Revenue Rate Revenue Revenue
Fire operations 0.0490$177,308 0.0490$183,309 360,617
Fire Capital 0.0310$112,174 0.0073$27,309 139,484
289,482 210,618 500,100
Village operations 0.0728$263,429 -263,429
A 0.1528$552,911 B 0.0563$210,618 763,529
Transfer from Reserves 88,800 88,800
552,911 299,418 852,329
Below expense 843,640
Surplus (Deficit)8,689
Capital budget
Capital projects as listed 506,250
Funding sources:
Fire capital rate above 0.0073$27,309 137,450
VoC Apparatus reserves 250,000
MODC reserves Rate Change 0.0237$88,662 88,800
VoC Water utility reserve 30,000
115,971 506,250
Information - Budgeted Expenditures and 2017 Assessment
2017/18 2016/17 Assessment 2017
Chester Volunteer FD Village of Chester - residential 339,090,600
Operational budget 164,450 138,800 Village of Chester - commercial 22,761,900
Fire Admin 361,852,500
Vehicles 37,000 24,000
Building and general 153,890 153,190 Outside area B801 139,173,900
355,340 315,990 Outside area B803 31,294,400
Capital Budget 226,250 Outside area B807 203,631,400
581,590 315,990 374,099,700
Village of Chester
Office Admin 94,100 87,100 Assessment 2016
Seasonal and Public works 72,500 74,600 Outside area B801 136,078,600
Jib lot 4,650 4,650 Outside area B803 31,299,100
Lido pool 48,800 47,900 Outside area B807 201,182,500
Public washrooms 17,000 17,000 368,560,200
Transfer to reserves 25,000 49,000 Billed Required
262,050 280,250 0.0648 vs.0.0407 0.0241
843,640 596,240 2016/17 Reserve created 88,823.01
Village Outside Area
REQUEST FOR DECISION
Prepared By:Chad Haughn Date June 1, 2017
Reviewed By:Date
Authorized By:Date
CURRENT SITUATION
Several Canada 150 Grant applications have been received from community organizations.
Many of the Canada 150 community events, including Canada Day, are taking place soon and it
would beneficial for groups if they had timely notification of the amount of funding they will
have available for their event budgets.
RECOMMENDATION
It is recommended that Council review the Canada 150 Grant applications that have been
received to date and preliminary grant allocations be made. It is further recommended that
groups are notified immediately of the funding decisions.
BACKGROUND
At the May 18, 2017 COW meeting,council provided direction on Canada 150 grants. As a
result, a brief,one page application form was created for the Canada 150 grants and was
circulated to the community.
Council decided that the total grant funding of $35,000 would be distributed to groups based
on $5,000 per district. The deadline for groups to access the Canada 150 grants was set for
October 31, 2017.It was also decided that application for a Canada 150 grants would not
disqualify groups from applying for an annual council grant.
DISCUSSION
Below is a table, organized by municipal district,that includes all the Canada 150 grant requests
that have been received to date (June 1, 2017).
REPORT TO:Municipal Council
SUBMITTED BY:Chad Haughn,Recreation & Parks
Department
DATE:June 1, 2017
SUBJECT:Canada 150 Grant Requests
ORIGIN:Canada 150 Celebrations
2 Request For Decision/Direction
IMPLICATIONS
Policy
NA
Financial/Budgetary
The total budget for Canada 150 Grants is $35,000. The total budget is based on $5,000 per
district.
Environmental
NA
Strategic Plan
Strengthen and support environmental, cultural, and social resources
Work Program Implications
There will be increased work to the end of December 2017 to manage the addition of Canada
150 grants and promotional items.This will be completed with existing resources and staff.
OPTIONS
1.Review the Canada 150 grant applications and make funding decisions on all requests.
2.Defer the review of Canada 150 grant applications to a future Council meeting.
3.Make funding decisions on the Canada 150 grant requests that are most urgent and
defer the remaining applications to a future Council meeting.
District Group Name Name of Event Date of Event Request Notes
2 Hubbards Area Lions Club Pancake Breakfast & Turkey Dinner Saturday, August 5 500.00$
2 Hubbards Area Lions Club Murder Mystery Night/Roast Beef Dinner Saturday, September 22 1,500.00$
TOTAL 2,000.00$
3 Chester Legion Street Parade in Village of Chester & BBQ Saturday, July 3 2,000.00$
3 Chester Yacht Club Junior Sailing Canada Day Chester Harbour Parade of Lights Saturday, July 1 1,000.00$
This event will be done in
conjunction with the Village of
Chester fireworks.
TOTAL 3,000.00$
5 Wetern Shore Legion Canada Day Legion Walk & Garden Party Saturday, July 1 1,290.00$ Submitted as a Council Grant
5 Western Shore & Area Improvement Assoc.21st Annual Chicken BBQ Saturday, July 1 750.00$
5 Western Shore Fire Department 60th Anniversary BBQ, Cake & Fireworks Saturday, July 1 2,000.00$
TOTAL 4,040.00$
6 Forties Community Centre Canada 150 theme Variety Show with refreshments Sunday, October 29 200.00$
6 New Ross Legion Canada Day Saturday, July 1 2,000.00$ Submitted as a Council Grant
6 Rural Roots Market Education Event with Guest Speakers Sundays, September 3 & 24 1,250.00$
TOTAL 3,450.00$
7 Canaan & District Hall Association Little Red School Day (Canada 150 & Canaan 200th)Saturday, July 15 2,500.00$
TOTAL 2,500.00$
TOTAL REQUESTS 14,990.00$
CANADA 150 GRANT REQUESTS