Loading...
HomeMy Public PortalAbout2017-07-27_Council_Public_Agenda PackagePage 1 of 2 MUNICIPAL COUNCIL AGENDA Thursday,July 27, 2017 at 8:45 a.m. Chester Municipal Council Chambers 151 King Street, Chester, NS 1.MEETING CALLED TO ORDER. 2.APPROVAL OF AGENDA/ORDER OF BUSINESS. 3.PUBLIC INPUT SESSION (8:45 a.m. to 9:00 a.m.) 4.MINUTES OF PREVIOUS MEETING: 4.1 Council –July 13, 2017 5.COMMITTEE REPORTS: 5.1 Committee of the Whole –July 20, 2017 –Warden Webber 5.2 Recreation and Parks Committee (Motion only)–July 19, 2017 –Councillor Church. 5.3 Recreation and Parks Committee (Motion only)–July 24, 2017 –Councillor Church 5.4 Any other Committees. 6.MATTERS ARISING: 6.1 Sherbrooke Lake Park –Terms of Reference 7.CORRESPONDENCE: 7.1 Variance Appeal Hearing –26 & 28 Pleasant St, PID 60090875 (appointment at 9:15 a.m.) a)Request for Decision prepared by Development Officer dated July 18, 2017 regarding Variance Appeal –PID: 60090875 a.Appendix A b.Appendix B c.Appendix C b)Letter of Appeal from Nicola Boyd –White Gate Inn & Restaurant Inc. dated July 20, 2017. c)Email from Robert Ayling and Philip John dated July 19, 2017. Page 2 of 2 8.NEW BUSINESS: 8.1 Request for Decision prepared by Recreation and Parks Department dated July 19, 2017 regarding Outdoor Classroom –ACES. 8.2 Request for Decision prepared by Recreation and Parks Department regarding Canada 150 Grant. 8.3 Request for Decision prepared by CAO/Clerk Department dated July 20, 2017 regarding Council Appointments. 8.4 Nova Scotia Department of Transportation and Infrastructure Renewal – Discussion with Ray Hardy regarding Safety (appointment at 9:00 a.m.) 9.IN CAMERA. 10.ADJOURNMENT. ARRANGED APPOINTMENTS 9:00 a.m.Ray Hardy, Nova Scotia Department of Transportation and Infrastructure Renewal regarding Safety. 9:15 a.m.Heather Archibald, Development Officer regarding Variance Appeal. 9:45 a.m.Gerald Keddy and representatives regarding Management of Western Nova Scotia Crown Lands by WestFor Management Inc. MOTIONS REQUIRING APPROVAL OF COUNCIL FROM JULY 20, 2017 COW MEETING 2017-384 Approval of Agenda 2017-385 Approval of July 6, 2017 minutes 2017-386 REPORT REGARDING POLICY/PROCEDURE FOR PAVING AND ROAD UPGRADE REQUESTS MOVED by Councillor Assaff, SECONDED by Councillor Barkhouse that the Committee of the Whole recommend to Council to direct staff to prepare a report and recommended policy/procedure for paving and road upgrade requests. CARRIED. 2017-387 DIRECTION TO PROCEED WITH PROMOTIONAL VIDEO AND AWARD TO SKYSAILING AT A COST OF $8,900 MOVED by Councillor Assaff, SECONDED by Councillor Barkhouse that the Committee of the Whole recommend to Council proceed with the promotional video as outlined in the Request for Decision “Drone Videos” dated July 20, 2017 and award to the lowest bidder, Skysailing, in the amount of $8,900. CARRIED. 2017-388 DIRECTION TO PRPARE 10-YEAR CAPITAL PLAN FOR ZOE VALLE LIBRARY MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse that the Committee of the Whole recommend to Council to prepare a 10 Year Capital Plan for the Zoe Valle Library and provide updates on the progress of maintenance and repairs. CARRIED. 2017-389 CONVENE IN CAMERA –LAND NEGOTIATIONS 2017-390 ADJOURNMENT MOTIONS FOR COUNCIL’S CONSIDERATION FROMWEDNESDAY,JULY 19, 2017RECREATION AND PARKS COMMITTEE 2017-391 YOUTH SPONSORSHIP –COHEN PERRY, CANAAN MOVED by Christine Rafuse, SECONDED by Susan Larder, that the Recreation Committee recommend to Council that we give Cohen Perry of Canaan $500 to help cover his costs to attend the Young Guns Hockey Tournament taking place August 18 -20, 2017 in Portland, Maine.MOTION CARRIED. MOTIONS FOR COUNCIL’S CONSIDERATION FROMMONDAY,JULY 24, 2017RECREATION AND PARKS COMMITTEE 2017-396 YOUTH SPONSORSHIP –ISABELLA NOBLEMOVED by Brad Armstrong, SECONDED by Christine Rafuse, that the Recreation Committee recommend toCouncil that we give Isabella Noble of Chester $500 to help cover her costs to attend the Nova Scotia U15Girls Volleyball Team –Eastern Elites Championship in Moncton NB from July 22-29, 2017.MOTION CARRIED. 2017-397 ADJOURNMENT Sherbrooke Lake Park Advisory Committee Terms of Reference Introduction In 2015,the Municipality of the District of Lunenburg (MODL)appointed a Sherbrooke Lake Access Advisory Committee (SLAAC) which consisted of ten community volunteer members from both MODL and the Municipality of the District of Chester (MODC). MODL made the commitment of providing public access to Sherbrooke Lake. The mandate of the committee was “to provide broad based community advice to the Municipality, provide options available for establishing public access to Sherbrooke Lake, and to engage the public using various methods to ensure community input throughout the process of determining public access to Sherbrooke Lake.” In 2015, UPLAND Planning + Design was hired to conduct an extensive public consultation process which consisted of a survey (over 1,000 valid responses), three public open houses and a focus group. This public consultation report helped SLACC in assessing potential properties and making recommendations to MODL Council.The report was presented to the two Councils in June/July 2016.There were a number of recommendations in that report concerning the features to be considered. In March of 2017 MODL entered into a Memorandum of Understanding with the Municipality of the District of Chester in which it was agreed that “the Parties will establish a Park Advisory Committee that will consist of the members from each municipal unit as appointed by each respective municipal council.” Mandate/Purpose The purpose of the Sherbrooke Lake Park Advisory Committee, hereinafter referred to as the Park Committee,shall be strictly advisory in nature to provide advice to the Municipality of the District of Lunenburg on the design, development and operations of the park on PID’s 60477047 and 60644440, land acquired by MODL for the purposes of providing public access to Sherbrooke Lake. The Park Advisory Committee will work towards having the land developed to ensure public access and that development is done in a manner that provides public space and access on Sherbrooke Lake that respects the natural environment and the surrounding community on Sherbrooke Lake, as outlined in the MOU. Composition 1.The Park Committee is a volunteer committee of the MODL Council, and shall be composed of the following as agreed to in the MOU: ●Three individuals from MODL, appointed by MODL Council ●Three individuals from MODC, appointed by MODC Council Members that serve on this Committee are ineligible to serve on the Sherbrooke Lake Stewardship Committee. Term 2.One community representative from MODL and MODC will serve a two year term and one community representative from MODL and MODC will serve for a three year term. With each new appointment,a community representative term for both MODL and MODC will be for three years. Concerning Councillor appointments each Municipal Unit will follow their policy concerning Councillor appointments to Committees. 3.Members, other than Municipal Councillors, may serve no more than one term but may be reappointed after an absence of one year, or where no other interest have been received for the same position. 4.A member who has filled a vacancy on the Committee may put their name forward for re- appointment.However, the re-appointment will be at the discretion of the Nominating Committee for each respective Council. Absences 5.If a Committee member is absent for three (3) consecutive meetings without reasonable cause, the Committee can make a request to MODL or MODC Council, depending on who the absentee member is appointed to represent,to replace the absent member. Structure 6.The Committee shall elect a Chair, Vice-Chair and Secretary annually. The term of appointment shall be for one year, renewable. 7.The Chair will be responsible for calling and chairing meetings,developing the meeting agenda and distributing it to all Committee members in advance of the meeting,ensuring the active participation of members and that decisions are made based on consensus.Where consensus cannot be reached, a decision will be made by simple majority.The Chair will serve as the spokesperson of the Committee.In the absence of the Chair, the Vice-Chair will assume the responsibilities of the Chair, or if neither the Chair or Vice-Chair are available an alternate may be appointed by the Committee. 8.The Secretary of the Committee will take minutes, distribute them to all Committee members and ensure they are posted on both MODL’s and MODC’s websites.Minutes will not be posted until approved by the Committee. 9.Quorum will be 50% + 1. 10.Sub-committees or working groups to address specific responsibilities outlined in the terms of reference may be established by the Committee.Sub-committees will report back to the Committee. 11.All members of the Committee shall serve in a volunteer capacity without remuneration from MODL or MODC, other than travel costs which will be based on an established per km rate by MODL. 12.The Committee shall meet as necessary, but no less than three times a year. 13.An orientation session will be held annually to review the Committee’s purpose and duties. 14.When a member’s term is up an ad will be posted seeking individuals to apply to serve on the Committee. Applications will be forwarded to the MODL and MODC Nominating Committees of Council, who will then make recommendations of appointments to MODL and MODC Council. MODL Council will appoint its representatives and MODC Council will do the same. 15.All meetings will follow the meeting procedures and rules of debate as per policy MDL-01 and the Government of Nova Scotia Conflict of Interest Policy shall be followed. Duties/Responsibilities 16.Using the design recommendations of the Sherbrooke Lake Access Advisory Committee and further defined in the MOU, define the key design elements to be provided to a consultant to complete preliminary and ultimately final design. 17.Consult with the immediate/adjacent neighbors in the development of the design elements. 18.Oversee the design of the Open Space. 19.Consult with the larger community of the final design. 20.Present a draft design to both MODL and MODC Councils. 21.Based on feedback from presentations to MODL and MODC Councils,revise draft design, if required. 22.Recommend a final design to MODL. 23.Provide advice to MODL Council on operation of the park once developed. 24.Ensure the three key design principles are incorporated which are: ●Public Access shall have an environmental focus ●Public Access should be safe, clean and secure ●Public Access should be accessible for the general public 25.The final recommendations in the Sherbrooke Lake Access Advisory Committee Report shall form the key elements of the Open Space design and management. 26.Employ an adaptive management approach where MODL may implement the design over several years. 27.Once development begins, monitor and evaluate use and report back to MODL Council to aid in the consideration of expanding services at Sherbrooke Lake. 28.The Chair of the Committee may be requested to provide updates to MODL and MODC Councils. 29.All statements made to the media will be made by the Mayor and the CAO or designate. Administration 30.The Committee shall be supported by MODL staff and consulting resources when required.Staff at MODL will attend meetings as a resource to the Committee. 31.MODL shall provide administrative services such as map production,photocopying, seeking funding and posting minutes on the websites. Reporting Structure and Annual Report The Committee will prepare an annual report to MODL and MODC Councils reviewing its purpose, responsibilities and recommendations. The process will be led by the Chair of the Committee and may include a presentation to the Councils. The Committee may provide interim updates through the year if required. Minutes and agendas are to be posted on MODL’s and MODC’s websites. Minutes will be posted once approved by the Committee. Review The Terms of Reference will be reviewed at least once every five years. REQUEST FOR DECISION Prepared By: Heather Archibald Date July 18, 2017 Reviewed By: Date Authorized By: Date CURRENT SITUATION Council is required to make the decision regarding a recently appealed variance decision related to parking spaces in the Village of Chester. The variance was denied by the Development Officer and appealed by the applicant. Council may make any decision the Development Officer could make in regards to the variance. BACKGROUND / DISCUSSION Property Location: 26 Pleasant Street, Chester PID: 60090875 Owner: LOBSTER POINT HOLDINGS LIMITED Land Use Zone: Central Commercial The applicant, Nicola Boyd, applied for a development permit to change the existing dwelling into a two- room inn and licensed lounge. In addition to the existing single unit dwelling the property also contains a restaurant and three-room inn in a separate building. The current three-room inn and restaurant approved by development permit in 2005 required 12 parking spaces. The newly proposed second inn with two rental rooms and a lounge requires an additional five (5) parking spaces. As part of the current application it was determined that the property did not have the room for the existing required parking spaces and an additional five (5) spaces required for the change of use. The applicant has applied for a variance for all 5 of the newly required parking spaces. Under the existing land use by-law new uses in existing building are exempt for the first 93 square metres of the floor area devoted to the use. The floor area excludes storage and utility rooms and washrooms. This exemption does not apply to inns or other accommodations for the travelling public. It REPORT TO: Council SUBMITTED BY: Heather Archibald, Development Officer DATE: July 18, 2017 SUBJECT: Variance Appeal ORIGIN: Development Permit CM-DP2017-014 and Variance Application CM-MV2017-003 2 request for decis ion also does not apply to structures that have been built after the date of the land use by-law. I looked at 28 Pleasant Street’s parking to see if it could be exempted however it was approved at the end of 2005, almost two years after the January 28, 2004 date of the Chester Village Area land use By-law. The five (5) new parking spaces have taken into account the permitted exemption under the land use by-law. The following calculations have been based on the submitted floor plans for the lounge use. Parking spaces are rounded up to the nearest whole number: Floor areas devoted to use minus storage, washrooms, and similar: Square Feet Metres Squared Lounge 477 44.3148 Entry to Lounge 120 11.1484 Deck 235 21.8322 Bar area 120 11.1484 Kitchen 218 20.2529 Office 87 8.08256 TOTAL AREA for Lounge 1257 116.77926 Exemption 1001.04 93 Remaining area subject to parking 255.96 23.77926 Parking spaces required for Lounge by area (lesser than by seat) 1 space / 9m2 (1/96.8752 sqft) 2.64 2.64 Parking spaces for 2 rental rooms 1.1/room x 2 2.2 2.2 TOTAL New Parking Spaces required in addition to the previously required 12. 4.84 = 5 4.84 = 5 I can find no support within the Secondary Planning Strategy that would permit me to reasonably vary all of the required parking for the lounge and the two-rental room increased. Both the Land Use by-law and the Planning Strategy are specific that any exemption to parking within the commercial zone shall not include any inns, hotels or other forms of travelling public accommodations and there is already relief granted to existing buildings that has been taken into account regarding the number of spaces required. With the exemption calculated the required parking spaces would be 15 spaces. A parking plan was submitted by the applicant proposing 15 parking spaces, however they were either unsuitable and didn’t meet the criteria of the land use by-law, blocked other existing parking spaces or were in the same location as the parking spaces submitted as part of the 2005 development permit. Furthermore, the access to the parking behind the building only proposed a 10-foot wide access for a two-way access. Two-way accesses to parking lots are required to have a minimum of 6 metres (19.685 ft). This is not criteria I can vary. 3 request for decis ion The variance request to be excused from all five (5) new required parking space for the change of use from a single unit dwelling to a two-room inn and lounge has been denied by the development officer and that decision has been appealed by the applicant. The applicant has appealed the denied variance. With the request to appeal the assessed property owners within a 60 metre radius of the subject property were notified of the public appeal hearing’s time, date and location. OPTIONS Council can make any decision a development officer can make for the variance. If Council upholds the denial, then a development permit cannot be issued for the change of use until the parking space requirements can be met. If Council overturns the denial and grants the variance a development permit for the change of use will be approved. ATTACHMENTS Appendix A - Public Notification Letter Appendix B - Notification Boundary Map 4 request for decis ion Appendix A 5 request for decis ion Appendix B The Municipality ofChester Community Development Dept, Annex Building 186 Central Street PO BOX 369, Chester, NS BOI1JO www.chester.ca Building and Fire Services bullding@chester.ca Phone: (902) 275-3080 Fax: (902) 275-2598 Planning and Development services plan ning@chester.ca Phone: (902) 275-2599 Fax: (902) 275-2598 ChesterMunicipality @chestermun July 6, 2017 Nicola Boyd c/o White Gate Inn & Restaurant Inc Dear Nicola Re: Variance Appeal Hearing Minor Variance to Required Parldng Spaces under the Land Use by-law - Denied Location: 26 & 28 Pleasant St, Chester, PID 60090875 A variance appeal hearing has been set and will be held in front of Council on July 27, 2017 at 9:15 a.m. in Council Chambers located at 151 Ding Street, Chester. Assessed property owners within 60 metres of the above property requesting the variance have been notified of the appeal hearing date. Municipal Council will hear the appeal and make the final decision. They are able to make any decision a development officer could make. Should they uphold my denial then a development permit for the change of use will not proceed unless the parking space requirements can be satisfied. However, if Council decides to overturn my decision and grant the variance, I will then approve the development permit for the change of use to the property. The appeal hearing is open to the public and there will be an opportunity to speak. Any submitted written comments will be included in the hearing agenda package provided they are received at least one (1) week prior to the hearing date. Ifyou have any questions, please do not hesitate to contact me. Thank you kindly, Heather Archibald Development Officer harchibald@chester. ca cc'd: Property Owner: Lobster Point Holdings Limited 28 Pleasant Street, Chester NS B0J 1J0 902.275.4400 info@whitegate.ca www.whitegate.ca July 20, 2017 Variance Hearing Appeal Applicant - Nicola Boyd – White Gate Inn & Restaurant Property in Question – 26/28 Pleasant Street Date of Appeal to Council – July 27th 2017 Dear Council Member, White Gate Inn & Restaurant rents the properties at 28 & 26 Pleasant Street in Chester, and has this year, reopened the restaurant and 3 inn rooms that were on that property. Our goal is to convert the second building on the lot, which was formerly a private residence, to a 20 seat lounge bar and create 2 new inn rooms upstairs. We have met the Chester Municipal Building Department code requirements to acquire building approval for this project, and have also met all but one of the Chester Municipal Development Department’s requirement. Having submitted a request for a variance to the parking requirements we are here to appeal the denial of said request for a variance. Current code requires that we provide an additional 5 delineated parking spaces to the current 12 that were previously approved. Unfortunately there is not enough land at the location to provide these additional spaces. We would like to propose an alternate solution and are requesting that we be allowed to provide the additional parking spaces at another nearby location and if allowed to do this we can provide additional free parking to the public. We are keenly aware that the village of Chester suffers from a chronic lack of parking spaces. Currently very few of our White Gate Restaurant patrons access the parking we do have on site. We will shortly be erecting a sign to encourage White Gate patrons to access our existing parking, in an effort to minimize their usage of on-street parking. Also, going forward we are directing that our staff utilize our existing parking to get their cars off the street as well. Further, we have the offer of use of an 8,000 sq foot lot, 2 blocks away just off the main street, that currently has no structures of any kind on it. Our plan is to make this available to not only White Gate patrons but all members of the public who are 28 Pleasant Street, Chester NS B0J 1J0 902.275.4400 info@whitegate.ca www.whitegate.ca seeking parking near the main commercial area. We would look to erect a standard MODC regulation blue & white Parking sign alerting drivers that parking was available there. We estimate that between 12 and 18 cars would be able to park at this location. If granted this variance, we would work to provide this parking well in advance of the development of the new lounge and inn rooms, which are now not scheduled to open till late spring 2018. We are providing supporting photos of the two sites in question, and as well the survey document for the land, and proposed parking layout for possible new lot. We appreciate your kind attention to this matter, Sincerely, Nicola Boyd Proprietor White Gate Inn & Restaurant Inc. White Gate Restaurant and Inn at 28 Pleasant Street Some of the onsite parking at 28/26 Pleasant Street Proposed site for addi=onal parking at Duke & Pleasant St. Red arrow indicated entrance. 1 Cindy Hannaford Subject:FW: Variance Appeal 26 & 28 Pleasant St Chester -----Original Message----- From: 44 Pleasant St, Chester NS Sent: July 19, 2017 2:47 PM To: Sandra Challis <schallis@chester.ca> Subject: Variance Appeal 26 & 28 Pleasant St Chester Thank you for the information about this Appeal. We understand the reasoning in the by-law about adequate parking for activities in the commercial core, especially in a street as ill-suited as Pleasant St with its points of access which reduce parking capacity. We also want to see Chester being able to thrive as a destination and a place to live. White Gates is a promising venture and we would encourage you to compromise on the number of parking spaces for this application. Robert Ayling and Philip John REQUEST FOR DECISION Prepared By:Jody Conrad Date July 19, 2017 Reviewed By:Chad Haughn Date July 19, 2017 Authorized By:Date CURRENT SITUATION Staff at the Aspotogan Consolidated Elementary School (ACES) are developing an outdoor classroom for students at the school and have identified land owned by the Municipality of the District of Chester (PID 60587748) as an ideal location,and are requesting use of this parcel. The property identified is directly adjacent to ACES itself, is 56,898 square feet in size,and is classed as “road parcel”. As the intention is to present the land to students in a natural state, work needed to develop an outdoor classroom on the site is minimal and would not include major landscaping or the building of structures of any kind. Development on the site would include the creation of a 15’ crusher dust, wheelchair accessible ramp as well as the addition of 30’diameter crusher dust pad where student would gather. RECOMMENDATION The Municipality of Chester permits the use of lands identified for the development of an outdoor classroom for the Aspotogan Consolidated Elementary School (ACES). BACKGROUND The planning of the outdoor classroom at ACES has been led by Marci Ernst, Physical Education teacher at ACES. She chairs a project committee made up of ACES teaching staff, administration, the Community School Coordinator for MODC, and interested parents.This committee is committed to the development and on-going maintenance of the space. Funding for the project has been secured by ACES through a Lunenburg County Community Health Board grant in the amount of $2,500. Funding will be used for the purchase of crusher dust and non-motorized bush clearing tools. Other labour has been donated by a local contractor. REPORT TO:Municipal Council SUBMITTED BY:Jody Conrad,Recreation & Parks Department DATE:July 19, 2017 SUBJECT:Use of MODC Lands by Aspotogan Consolidated School ORIGIN:Community School Coordinator 2 Request For Decision/Direction ACES is one of two Community Schools in our Municipality. The development of an outdoor classroom at the school would not only benefit students during the school day, but also the families living adjacent to the school in the Mill Cove Park area. Opportunities for recreation programming would also arise as a result of the natural space being enhanced. DISCUSSION Evidence shows that children are not engaging with the natural world as they once did and are not engaging in adequate unstructured play for healthy development. The addition of an outdoor classroom may be one small step to encourage and increase these important interactions for youth and their families in the area. IMPLICATIONS Given that approval of this project on Municipal property would mean regular use of the land by ACES students and staff, thought should be given to MODC liability.It is recommended that MODC enter into a written agreement with ACES/SSRSB indemnifying MODC of all liability as a result of school use of the identified lands. Policy Financial/Budgetary NA Environmental NA Strategic Plan Strengthen and support environmental, cultural, and social resources Work Program Implications Minimal contribution by Community School Coordinator –would fit in existing workplan. 3 Request For Decision/Direction OPTIONS1.Council permits the use of the identified property by ACES for an outdoor classroom and directs staff to develop an agreement between MODC and SSRSB releasing MODC of liability owed to users of the space.2.Council permits the use of the identified property for an outdoor classroom and directs MODC to assume responsibility for regular inspection and maintenance of the space (as it does with playgrounds on MODC properties)3.Council prohibits the use of identified lands for an outdoor classroom as requested. District Group Name Name of Event Date of Event Request Approved Notes 1 District No 1 Community Centre 150 BBQ & Dance Saturday, August 26 $2,000.00 $2,000.00 Approved June 22 / 17 1 Blandford Fire Service Family Fun Day Saturday, August 19 $2,000.00 $1,000.00 Approved June 22 / 17 1 East Chester Recreation Association Canada 150 Bingo & Christmas in July Saturday, July 15 $1,200.00 $0.00 Discussed July 13 / 17 1 Aspotogan Recreation Association Community Fun Day Saturday, August 19 $2,000.00 New July 27 / 17 TOTAL $7,200.00 $3,000.00 2 Hubbards Area Lions Club Pancake Breakfast & Turkey Dinner Saturday, August 5 500.00$$0.00 2 Hubbards Area Lions Club Murder Mystery Night/Roast Beef Dinner Saturday, September 22 1,500.00$$1,500.00 Approved June 22 / 17 2 Hubbards Radio Society Music Festival: Hubbards Waterfront Saturday, August 12 2,000.00$$1,500.00 Approved June 22 / 17 2 Hubbards Area Business Association Canada Day Celebration & Hubbards Parade July 1 & August 12 1,000.00$$500.00 Approved June 22 / 17 2 Hubbards Barn Pavilion Grand Opening Saturday, July 1 589.00$$500.00 Approved June 22 / 17 2 Hubbards Fire Department Fireworks (Co-sponsored by Ceilidh)Saturday, August 5 1,000.00$$1,000.00 Approved July 13 / 17 TOTAL 6,589.00$$5,000.00 3 Chester Legion BBQ (Parade has been cancelled)Firday, August 18 2,000.00$$350.00 Approved June 8, Amended June 22 / 17 3 Chester Yacht Club Junior Sailing Canada Day Chester Harbour Parade of Lights Saturday, July 1 1,000.00$$500.00 Approved June 8 / 17 3 Chester Art Centre Chester Creates Event (one venue at Skate Park)Saturday, September 9 2,000.00$$250.00 Approved June 22 / 17 3 Chester Merchants Association 9th Annual Gingerbread Competition & Display Nov 18 - Dec 18, 2017 700.00$$250.00 Approved June 22 / 17 3 Friends of Nature Planting two trees at OHC Monday, July 17, 2017 875.00$$250.00 Approved June 22 / 17 3 Chester Curling Club Canada 150 celebration & Curling Season Kickoff Mid-October 1,000.00$$300.00 Approved June 22 / 17 3 Church Memorial Park Beer Garden / Dance Saturday, September 16 1,000.00$$550.00 Approved July 13 / 17 3 Chester Fire Department Open House Saturday, July 29 800.00$$550.00 Approved July 13 / 17 3 Village Commission Lido Pool Centennial Project 50 Years Later Friday, August 25 700.00$$550.00 Approved July 13 / 17 3 Masons (Clark Lodge #61)Annual Masonic Picnic celebrating Canada 150 Sunday, August 20 500.00$New July 27 / 17 TOTAL 10,575.00$$3,550.00 4 Chester Basin Legion (& Partners)Chester Basin Canada 150 Community Celebration Saturday, August 13 $5,000.00 $5,000.00 Approved July 13 / 17 TOTAL $5,000.00 $5,000.00 5 Wetern Shore Legion Canada Day Legion Walk & Garden Party Saturday, July 1 1,290.00$$1,666.00 Approved June 8 / 17 5 Western Shore & Area Improvement Assoc.21st Annual Chicken BBQ Saturday, July 1 1,500.00$$1,666.00 Approved June 8 / 17 5 Western Shore Fire Department 60th Anniversary BBQ, Cake & Fireworks Saturday, July 1 2,000.00$$1,666.00 Approved June 8 / 17 TOTAL 4,790.00$$4,998.00 6 Forties Community Centre Variety Show with refreshments Sunday, October 29 200.00$$200.00 Approved June 8 / 17 6 New Ross Legion Canada Day Saturday, July 1 2,000.00$$1,000.00 Approved June 8 / 17 6 Rural Roots Market Education Event with Guest Speakers Sundays, September 17 682.00$$682.00 Approved June 22 / 17 6 New Ross Farmers Association Canada 150 at the New Ross Fair Saturday, August 19 950.00$$500.00 Approved June 22 / 17 6 New Ross School Canada 150 Heritage Walkway November 2017 650.00$$500.00 Approved June 22 / 17 6 Charing Cross Garden Club Canada 150 Tree Planting September 15, 2017 300.00$$500.00 Approved June 22 / 17 TOTAL 4,782.00$$3,382.00 7 Canaan & District Hall Association Little Red School Day (Canada 150 & Canaan 200th)Saturday, July 15 2,500.00$$2,500.00 Approved June 8 / 17 TOTAL 2,500.00$$2,500.00 TOTAL REQUESTS $41,436.00 $27,430.00 CANADA 150 GRANT REQUESTS REQUEST FOR DECISION Prepared By: Pam Myra Date July 20, 2017 Reviewed By: Tammy Wilson, CAO Date July 21, 2017 Authorized By: Date CURRENT SITUATION Annually the Nominating Committee makes recommendation to Council for appointments to Standing and Special Committees, Representatives to Other Bodies, and Council Appointments. Council Appointments have included appointing the Auditor, Building Official, Development Officer, Acting Development Officer, Assistant Emergency Coordinator, Fences Arbitration Committee, Fire Inspector, Returning Officer, Sexual Harassment Policy Administrator, Sexual Harassment Policy Advisor, Sheep Valuer, Solicitor, and Town Crier. RECOMMENDATION Appoint only those appointments that require an annual appointment. The recommendation from the Nominating Committee meeting held on June 15, 2017 are as follows: APPOINTMENT Recommendation Auditor - Section 42(1) of the MGA 1. Grant Thornton Returning Officer 1. Samuel Lamey Sheep Valuer 1. Stacy Keddy Town Crier 1. Garry Zwicker Fences Arbitration Committee 1. Brian Truelove Appointments that require appointment only one time can be done at the time of hire which include: Development Officer, Acting Development Officer, Building Official, municipal Fire Inspector, Assistant Emergency Coordinator, Sexual Harassment Policy Administrator, and Sexual Harassment Policy Advisor. REPORT TO: Municipal Council SUBMITTED BY: CAO/Clerk Department DATE: July 21, 2017 SUBJECT: Council Appointments ORIGIN: Council Meeting – June 22, 2017 2 Request For Decision/Direction BACKGROUND Council has made all Council Appointments annually; however, as per the MGA some appointments are required only once, i.e. prior to commencement of duties. DISCUSSION At the June 22, 2017 Council meeting the following motion was passed: 2017-325 – “… the listing of Council Appointments be deferred until it is determined whether they require an annual appointment.” The CAO has researched and provided an email outlining what appointments are required annually or once prior to commencement of duties. IMPLICATIONS Please provide general overview of implications in this cell. Policy N/A Financial/Budgetary N/A Environmental N/A Strategic Plan N/A Work Program Implications N/A OPTIONS 1. Status Quo - Make all appointments annually. 2. Approve those appointments that are required to be done annually and/or when required. ATTACHMENTS 1. Email from CAO. COMMUNICATIONS (INTERNAL/EXTERNAL) 1. Internal