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Home My Public Portal About2017-10-19_COW_Public_Agenda PackageMUNICIPALITY OF THE DISTRICT OF CHESTER STRATEGIC PRIORITIES CHART BLUE= COUNCIL –NOW PRIORITIES GREEN –COUNCIL –NEXT PRIORITIES Brown = Dept. Projects Updates:October 10, 2017 NOW Milestone WINDFARM PROJECT April 2017 1.PLAN REVIEW –DRAFT LUB Aug Nov 2017 2.BIO MASS/ ALT ENERGY EOI (Wet Anearobic)Aug Oct 2017 3.CHESTER WATER –Socio-Econ Analysis July 2017 Feb 2018 4.RURAL INTERNET-Analysis / Prel Plan July Dec 2017 5.BUSINESS / INDUSTRIAL PARK Aug Dec 2017 6.PACE BY-LAW_Nov 2017 NEXT PRIORITIES KM MARKETING TAX SALE POLICY SECTOR STRATEGY ROAD UPGRADE POLICY SERVICE CAPACITY REVIEW PARKING OPTIONS REVIEW-VOC WASTEWATER STRATEGY (2018) VILLAGE SPS / LUB PROCUREMENT POLICY POLICY –REVIEW LIST INT MUNIC SHARED SERVICE ORGANIZATION REVIEW (2018) VIC STRATEGY SIGNAGE BY-LAW PROGRAM CAO/ ADMINISTRATION WINDFARM PROJECT PACE BY-LAW BIOMASS / ALT ENERGY ROAD UPGRADE POLCY SERVICE CAPACITY REVIEW INTER-MUNICIPAL SHARED SERVICES FINANCE 10 YEAR CAPTIAL PLAN TAX SALE POLICY PROCUREMENT POLICY Debt Strategy Investment Strategy Alternate Revenue Research (Oct) E-Post Implementation PUBLIC WORKS CHESTER WATER (Socio-Economic Analysis) WASTE WATER MANAGEMENT STRATEGY Mill Cove Fire Pump Western Shore Sewer Mill Cove Sewer Annex Renno-Upstairs Western Shore Streetlights ECONOMIC DEVELOPMENT BUSINESS INDUSTRIAL PARK RURAL INTERNET (Preliminary Plan) SECTOR STRATEGY VIC STRATEGY (SSREN) BRE Business Engagement COMMUNITY DEVELOPMENT PLAN REVIEW –DRAFT LUB SIGNAGE BY-LAW /PROGRAM VILLAGE SPS/LUB PARKING OPTONS –VOC Affordable Housing Streetscape –Priority Workshop CORPORATE Website Improvements –Phase 2 (Sept) Safety Program-Complete IT Risk Mitigation Plan Time and Attendance Software Implementation RECREATION Open Space Report (Dec) New Ross School-Community Use (Aug Nov 2017) Sherbrooke Lake Project-Design (Dec) Gold River Western Shore-Community Use East River Land-Acquisition SOLID WASTE Sustain Start-up (Dec) Waste Contract –Direct Haul Option Solid Waste Contract -JSB ADVOCACY COMFIT CHESTER COMMISSION REN STRATEGY (ECON / TOURISM) MUNICIPALITY OF THE DISTRICT OF CHESTER STRATEGIC PRIORITIES CHART BLUE= COUNCIL –NOW PRIORITIES GREEN –COUNCIL –NEXT PRIORITIES Brown = Dept. Projects Updates: October 10, 2017 NOW Milestone 1.PLAN REVIEW –DRAFT LUB Nov 2017 2.BIO MASS/ ALT ENERGY EOI (Wet Anearobic)Oct 2017 3.CHESTER WATER –Socio-Econ Analysis Feb 2018 4.RURAL INTERNET-Analysis / Prel Plan Dec 2017 5.BUSINESS / INDUSTRIAL PARK Dec 2017 6.PACE BY-LAW Nov 2017 NEXT PRIORITIES KM MARKETING TAX SALE POLICY SECTOR STRATEGY ROAD UPGRADE POLICY SERVICE CAPACITY REVIEW PARKING OPTIONS REVIEW-VOC WASTEWATER STRATEGY (2018) VILLAGE SPS / LUB PROCUREMENT POLICY POLICY –REVIEW LIST INT MUNIC SHARED SERVICE ORGANIZATION REVIEW (2018) VIC STRATEGY SIGNAGE BY-LAW PROGRAM CAO/ ADMINISTRATION PACE BY-LAW BIOMASS / ALT ENERGY ROAD UPGRADE POLCY SERVICE CAPACITY REVIEW INTER-MUNICIPAL SHARED SERVICES FINANCE TAX SALE POLICY PROCUREMENT POLICY Debt Strategy Investment Strategy Alternate Revenue Research (Oct) PUBLIC WORKS CHESTER WATER (Socio-Economic Analysis) WASTE WATER MANAGEMENT STRATEGY Mill Cove Fire Pump Western Shore Sewer Mill Cove Sewer Annex Renno-Upstairs ECONOMIC DEVELOPMENT BUSINESS INDUSTRIAL PARK RURAL INTERNET (Preliminary Plan) SECTOR STRATEGY VIC STRATEGY (SSREN) BRE Business Engagement COMMUNITY DEVELOPMENT PLAN REVIEW –DRAFT LUB SIGNAGE BY-LAW /PROGRAM PARKING OPTONS –VOC Affordable Housing Streetscape –Priority Workshop CORPORATE Website Improvements –Phase 2 (Sept) Safety Program-Complete IT Risk Mitigation Plan Time and Attendance Software Implementation RECREATION Open Space Report (Dec) New Ross School-Community Use (Nov 2017) Sherbrooke Lake Project-Design (Dec) Gold River Western Shore-Community Use East River Land-Acquisition SOLID WASTE Sustain Start-up (Dec) Waste Contract –Direct Haul Option Solid Waste Contract -JSB ADVOCACY COMFIT CHESTER COMMISSION REN STRATEGY (ECON / TOURISM) Request for Decision Prepared By:Tammy Wilson, MURP, MICP, CAO Date October 13, 2017 Reviewed By:Date Authorized By:Date CURRENT SITUATION At the August 24, 2017 Committee of the Whole (COW)meeting Councillor Barkhouse put forth a list of roads for consideration under the 50% Cost Shared Road Upgrade program of the Nova Scotia Department of Transportation and Infrastructure Renewal (NSDOTIR).At this same meeting, the Committee requested that an estimate of the upgrades be obtained from NSDOTIR, once distance/length of improvement along the road was determined.I Subsequent to the October 13, 2017 version of this report, Councillor Hector and Council Assaff submitted request for consideration. This report has been revised to incorporate the request made. A rough estimate has been determined for each road, using NSDOTIR’s cost per kilometer. The deadline for submitting road upgrade requests for consideration under NSDOTIR’s 50% Cost Sharing program is October 31, 2017. RECOMMENDATION That Council select one or two roads to submit for fiscal 2018-19;and That Council determine method of recovery of MODC’s share upon approval by NSDOTIR (general rate; Gas Tax; Area Rate/Charge) BACKGROUND MODC has entered into a Cost Share Agreement with the NSDOTIR.The Agreement provides for a cost sharing arrangement between NSDOTIR and MODC for the paving of Village and Subdivision Streets. Such requests are due to be submitted to NSDOTIR by October 31, 2017 for consideration for upgrades in the 2018-19 fiscal year. There are approximately 35.47 km of roads in MODC that fall under this Agreement If approved by NSDOTIR, MODC would be required to fund 50% of the paving costs. While Council has directed that a Road Improvement Policy be developed that outlines a procedure for the submission of request, as well as method of recovery for MODC’s share of the improvements,such a policy does not presently exist. Until such a Policy is in place, Council must consider such request on a case by case basis. REPORT TO:Warden Webber; Committee of the Whole Members SUBMITTED BY:Corporate Services/ Administration DATE:October 13, 2017/Revised October 18, 2017 SUBJECT:50% Cost Shared Road Upgrades- ORIGIN:COW-July 20,2017;August 24, 2017 2 REQUEST FOR DECISION/Direction At the August 24, 2017 COW meeting Councillor Barkhouse brought forth a list of roads that she would like to have considered under the Cost Sharing Program. Staff were directed to get cost estimates and bring back to COW, so that a determination respecting priorities could be made. In addition to the August 24, 2017 request made by Councillor Barkhouse, Councillor Assaff and Councillor Marshall have submitted roads for consideration of upgrades under this same program. DISCUSSION The following table provides a summary of the Roads staff were asked to get cost estimates on from NSDOTIR. The cost estimates were determined based upon a per kilometer cost and are for estimate purposes only.The length is assumed to be the length of the road.The costs could vary from what is shown. Roads in District 1 and 5 Total of all road request submitted for consideration is $1,130,500.00 Road Lgth (km)Surface Lgth (km)Surface Lgth (km)Surface UpgradeCost (Est)Comment NSTIR Priority Pts Pig Loop 1.4 Paved Safety TBD Unable to give cost est. Some design required. Cost would be high Chester Shore Rd 1.3 Sand seal Paving 260,000.00$single lift overlay, From Pig Loop to Hwy 3 38 Prince Street 0.7 Chip on Sand Paving 140,000.00$single lift overlay, From Main to Pleasant 63 Union Street 0.1 Chip on Sand 0.2 Asphalt 0.5 Chip on Sand Paving 160,000.00$single lift overlay, from Duke to Brunswick 5 Main Street 0.5 Chip on Sand Paving 100,000.00$single lift overlay 5 Nauss Point 0.3 Chip on Sand Paving 82,500.00$single lift overlay, likely need a gravel base 73 Regent Street 0.35 Asphalt 0.4 Chip on Sand Paving 150,000.00$single lift overlay; plus 150mm base for 0.1 km 68 892,500.00$Excluding Pig Loop Road 200,000.00$per km 275,000.00$per km Prince Street - contains two sections of road reserve, from Main to Foundry and Pleasant to Victoria Union Street - measurement from Duke to Water seems off a small bit, but round to nearest 0.1 Union Street - I wouldn’t plan to pave past Brunswick street (cemetry), since it seems to be treated as a private driveway Main Street - I would not pave the short section from Victoria to Shore, this is treated as a driveway but NSTIR owns the ROW and plows it Nauss Pt Road - Clarification is required, Pig to WWTP is good, only after the WWTP that should be done, and there seems to be ROW issues and the end pt is not clear. Nauss Pt Road - not paving past Witmere Dr Regent Street - complete entire length, therefore add King to Water (0.25 Km) but delete gravel portion since treat like a driveway and ROW issues ASSUMPTIONS Single Lift Overlay Gravel- 150mm base prior to Paving Road Lgth (km)Surface Upgrade Cost (Est)Comment NSTIR Priority Points Comment Beech Street 0.11 Chipseal Paving $22,000 Single lift overlay 5 Birch Street 0.18 Chipseal Paving $36,000 Single lift overlay 5 Cedar Street 0.11 Chipseal Paving $22,000 Single lift overlay 5 Maple Street 0.24 Chipseal Paving $48,000 Single lift overlay 5 Pine Street 0.25 Chipseal Paving $50,000 Single lift overlay 5 Lawrence Hatt Road 0.3 Gravel Paving $60,000 Single lift overlay 5 End of paved section 3 REQUEST FOR DECISION/Direction All of the improvements requested, excepting the Pig Loop Road Upgrades, would be eligible for consideration under the Cost Sharing Agreement. The Pig Loop Road improvements exceed paving and involve shoulder widening and lowering of a hill to improve sight lines. A cost estimate is not available at this time, as it would be subject to a greater review (i.e. design). MODC would be responsible for 100 percent of the costs for the Pig Loop Road Upgrades. IMPLICATIONS Policy No Policy presently exists. Financial/Budgetary Funding of MODC’s share of the paving work would have to be determined. Options include:general tax rate; area rate/ uniform charge;Gas Tax funds. The expense would be in 2018-19 and thus there is time to determine the same. If funding is to be recovered by an area rate, MODC may wish to undertake a petition to ensure there is residents support and agreement to pay for the same. Environmental -n/a Strategic Plan -n/a. Work Program Implications -n/a OPTIONS List options here. 1.Review list and submit all or some of the roads listed for NSDOTIR’s consideration; and a.Determine method of recovery of MODC’s share of the costs, once a firmer estimate is obtained. 2.Not submit any request ATTACHMENTS 1)NSDOTIR’s Cost Sharing Agreement 2)Map : Village of Chester Roads under Service Agreement. 3)Map : District One Roads under Service Agreement 4)Map: District Five Roads under Service Agreement COMMUNICATIONS (INTERNAL/EXTERNAL) Upon receipt of approval by NSDOTIR for Cost Sharing in the Road Upgrade, communications with the affected landowners should be considered. 4 REQUEST FOR DECISION/Direction