The URL can be used to link to this page

Home My Public Portal About2018-01-25_Council_Agenda PackagePage 1 of 2 of Agenda Cover Page(s) MUNICIPAL COUNCIL AGENDA Thursday,January 25, 2018 Chester Municipal Council Chambers 151 King Street, Chester, NS 1.MEETING CALLED TO ORDER. 2.APPROVAL OF AGENDA/ORDER OF BUSINESS. 3.PUBLIC INPUT SESSION (8:45 a.m. to 9:00 a.m.) 4.MINUTES OF PREVIOUS MEETING: 4.1 Council –January 11,2018 (receive minutes only) 5.3 Any other Committees. 6.MATTERS ARISING. 7.CORRESPONDENCE: 7.1 Presentation from Katie Hirtle on behalf of the New Ross Preschool Society (NRPS) and the New Ross Community Daycare (NRCD) Boards of Directors regarding Expansion Project (appointment at 9:15 a.m.) 7.2 Correspondence from Gerald Gagnon dated January 2018 . 8.NEW BUSINESS: 8.1 Information Report from Economic Development Officer dated January 16, 2018 regarding Economic Development Sponsorship. a) Final Notice - Tax Sale Policy Amended b) Final Notice - Policy for Fess for Tax Sale Proceedings - Repealed c) Final Notice - Audit Committee Policy (approval of motions only) 5.2 Committee of the Whole – January 4, 2018 – Warden Webber 5. COMMITTEE REPORTS: 5.1 Committee of the Whole – January 18, 2018 – Warden Webber Page 2 of 2 8.2 Request for Decision prepared by Recreation and Parks Department dated January 18, 2018 regarding Council Grant Request -Health Services Foundation of the South Shore. 10.ADJOURNMENT. APPOINTMENT 9:15 a.m. Katie Hirtle, New Ross Preschool Society (NRPS) and the New Ross Community Daycare (NRCD) Boards of Directors regarding Expansion Project. 9. IN CAMERA: 9.1 MGA Section 22 (2)(a) – Land Negotiations – Bob Youden 9.2 MGA Section 22 (2)(e) – Inter-Municipal Negotiations – Marketing Levy. 9.3 MGA Section 22 (2)(e) – Contract Negotiations – Waste Collection. MOTIONS REQUIRING APPROVAL OF COUNCIL ON JANUARY 25, 2018 FROM COMMITTEE OF THE WHOLE OF JANUARY 18, 2018 2018-020 –Approval of Agenda/Order of Business 2018-021 –Approval of January 4, 2018 Minutes 2018-022 –LETTER FROM DNR REGARDING PARK CLOSURE IN THE FALL MOVED by Councillor Church, SECONDED by Deputy Warden Shatford that the letter of response from Department of Natural Resources dated December 19, 2017 in response to letter dated November 20, 2017 regarding extending the fall closure of provincial parks in MODC be received as information and a copy be forwarded to MLA Hugh MacKay.CARRIED. 2018-023 TAX SALE BID ON PROPERTY BY MODC MOVED by Councillor Assaff, SECONCED by Councillor Barkhouse that the Committee of the Whole recommend to Council to bid on the property identified as account number 08203741 located at Nevertell Lake, provided no other bids are made. CARRIED. 2018-024 PARTICIPATION IN MOSAIC 2018 ART PROJECT MOVED by Councillor Hector, SECONDED by Deputy Warden Shatford that the Committee of the Whole recommend to Council to participate in the Mosaic 2018 project in the amount of $12,500 as an unbudgeted item for 2017/18. CARRIED. 2018-025 In Camera -Section 22 (2)(a)–Land Negotiations –Simms Settlement. 2018-026 Adjournment -1- MUNICIPALITY OF THE DISTRICT OF CHESTER Minutes of Meeting of COMMITTEE OF THE WHOLE Held in Council Chambers at 151 King Street, Chester, NS On Thursday, January 4, 2018 The meeting was called to order at 8:48 a.m. ROLL CALL Council Warden Webber Councillor Connors Deputy Warden Shatford Councillor Hector Councillor Church Councillor Barkhouse Councillor Assaff Staff Tammy Wilson, CAO Cindy Hannaford,Executive Secretary Pamela Myra, Municipal Clerk Sam Lamey, Municipal Solicitor Jennifer Veinotte, Communications Public There were four members of the public in attendance. Press There were no members of the press in attendance. Staff There were two members of staff in attendance. APPROVAL OF AGENDA/ORDER OF BUSINESS 2018-001 MOVED by Deputy Warden Shatford, SECONDED by Councillor Church the Agenda/Order of Business be approved as circulated. CARRIED. PUBLIC INPUT SESSION (8:45 A.M.–9:00 A.M.) Nancy Hatch commented on the VIC Proposal included on the agenda noting that she felt it was very interesting and innovative; although a bit expensive but should serve us well.She suggested some changes in the model as well. Committee of the Whole (continued)January 4, 2018 2 Suzi Fraser also spoke about the VIC Proposal –she indicated that getting rid of the VIC is a bad idea, particularly by throwing money away –her money –to the Blockhouse VIC.A physical presence is needed here to meet and greet the tourists. The Merchants Association is in support of keeping the VIC. Warden Webber asked if there was a role for the merchants group in whatever tourism site the Municipality might develop.It is because the Chamber of Commerce decided to no longer run the VIC that we are in this situation. Ms. Fraser commented that they have no role but could possibly become involved if asked. Judy Parsons indicated that she is a business owner in Chester. She felt results of the focus groups were skewed due to lack of attendance. She did not agree that the business community does not have any advantage from the VIC. Many businesses feel the same way.The VIC represents the entire Municipality; the Merchant Association is just one small piece of the Village. The VIC would be more effective if there was stability and planning, i.e. student applications, taking advantage of those using the trail, etc. Nancy Hatch asked for clarification –would the SSREN would take ownership of the VIC?The answer was “no”.She than asked if the Municipality would oversee hiring the manager and Warden Webber indicated that Council has not yet discussed the report so he had no answer for her. 7.6 Information from South Shore Regional Enterprise Network –Chester Visitor Information Centre Assessment. APPT.Present was Annette St. Onge, South Shore Regional Enterprise Network. Ms. St. Onge introduced Charles Otter who will be taking on role of manager of the SSREN as of April 1. Ms. St. Onge then reviewed the PowerPoint presentation titled “South Shore Re gional Enterprise Network –Chester VIC Assessment –November 2017” and commented on the information contained, i.e. assessment objectives, methodology, key findings (location, visitor count, average cost per visitor, lack of technology service enhancement tools, service model), recommended actions, proposed MODC tourism attraction and framework, and next steps. There were some comments/questions from Council regarding Ross Farm numbers, lack of data from 2017, peak traffic times, lack of VICs in other com munities, moveable kiosks and locations Committee of the Whole (continued)January 4, 2018 3 and hotspots, leadership role (tourism manager) and time commitment, signage, surprise at the lack of attendance at focus groups, involvement of Ross Farm in regional initiatives, cost of running a VIC, what businesses were invited to the focus groups, different dates for different groups, etc. The CAO noted that there is a timing issue; as there was last year. The deadlines for student applications were missed so the amount of funding had been diminished.Last year there were two options a grant/contract or MODC would take over the VIC and operate –there were two budget figures provided. The other option was to NOT do it. Last year Council said they wished to look at a long-term strategy recognizing that last year’s solution was a band aid. She suggested that staff could take this recommendation and modify it with the options and costing. It is best that MODC not apply for the students as this would affect our own ability to obtain students for summer positions. The business community is no longer prepared to operate the VIC. Council must determine if they are prepared to take it on and add to it or give it to another entity. There was some discussion by Council regarding the budget figures in the report, benefits to the business community, focus groups held in October, some informal discussion with th e Heritage Society indicates they may be interested but $25,000 is not enough. When the Chamber of Commerce ran the VIC,they were also getting additional funding from other sources. The actual costs are more than the grant provided by Council. Following discussion, it was agreed to meet at a workshop to discuss the VIC matter on Monday, January 8 at 4:00 p.m. and to be discussed further at Council on January 11, 2018. MINUTES OF PREVIOUS MEETING 1.1 Committee of the Whole –December 7, 2017 2018-002 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff the minutes of the December 7, 2017 meeting of the Committee of the Whole be approved as circulated. CARRIED. MATTERS ARISING There were no matters arising for discussion. Committee of the Whole (continued)January 4, 2018 4 CORRESPONDENCE 6.1 Correspondence from Mosaic Canada Murals project. Warden Webber outlined the project and there was some discussion on the benefits of the project and the possibility of involvement by a large number of people of all ages and expertise –it is a great exercise and a great legacy. The cost is approximately $12,500. Following discussion, it was agreed that Warden Webber would continue with initiating the project and arrange a conference call to ask some questions and determine next steps. A break was held from 9:58 a.m.to 10:22 a.m. 6.2 Email and information from Health Services Foundation of the South Shore regarding request for funding for the February 2018 Radiothon. It was agreed that staff would direct the Health Services Foundation to our grants process. 6.3 Correspondence dated December 13, 2017 from Region 6 regarding Budget Approval for 2018/19. 2018-003 MOVED by Councillor Hector, SECONDED by Deputy Warden Shatford that the Committee of the Whole recommend to Council to approve the 2018/19 Region 6 Budget as provided. CARRIED. NEW BUSINESS 7.1 Request for Decision dated November 27, 2017 from Fire Services Coordinator regarding Fire Service Registration 2017/18. Bruce Blackwood, Fire Services Coordinator,reviewed some highlights of the Request for Decision dated November 27, 2017 regarding Fire Service Registration 2017/18, commenting on fire tax rates, audited statements required, levels of service,insurance, number of calls (EHS, structural, accidents, etc.), new fire chiefs, best practices, training for Level 1 is now a hybrid of on-line and weekend training, new equipment, etc. He is requesting that Schedule B be approved and another covering letter reminding Commissions of the required audited statements accompany the registration. Committee of the Whole (continued)January 4, 2018 5 2018-004 MOVED by Councillor Hector, SECONDED by Councillor Barkhouse that the Committee of the Whole recommend to Council to accept the recommendation of the Fire Services Coordinator and approve the Registration Updates as per the Fire Commissions, and further that Schedule B registration notifications for 2017 be sent to the individual Fire/Village Commissions as recommended by the Fire Services Coordinator. CARRIED. Discussion: Councillor Connors asked if there was a light at the end of the tunnel regarding financial statements and the Fire Services Coordinator indicated that there has been significant progress. Deputy Warden Shatford commented on the progress to date in his District. Warden Webber noted that the concern regarding audited statements is the cost. This is a provincial requirement. Councillor Hector asked if a Commission does not meet requirement and we refuse to register –what would happen?The Solicitor indicated that it would be a contravention of the provincial act and the province would have to determine what the outcome would be. Warden Webber also noted that the municipality could withhold funding. CARRIED. 7.2 Request for Decision dated December 1, 2017 from Development Control/Planning Assistant regarding Private Street Improvement –Dorey Park Road. Garth Sturtevant, Development Control/Planning Assistant, was present to review the December 1, 2017 Request for Decision noting that the group has an existing annual maintenance agreement for snow clearing. This is a new, one-time improvement (double chip seal) and requires a new petition. He outlined the number of eligible properties and responses received. He also noted that there are three properties on the road that are not currently assessed -they won’t be contributing until it is determined who owns them.When they start paying taxes they would be included.There are two other properties that are exempt as they have access directly via Highway 3. 2018-005 MOVED by Councillor Assaff, SECONDED by Councillor Church that the Committee of the Whole recommend to Council to accept the signed petitions regarding Private Street Improvement for Dorey Park Road for a one-time road improvement Committee of the Whole (continued)January 4, 2018 6 and direct staff to implement the Street Improvement Fee requested, in accordance with the Private Street Improvement and Maintenance By-Law.CARRIED. The CAO noted that staff will put in a request into the Assessment Department regarding the properties that are not presently identified. 7.3 Request for Decision dated December 14, 2017 from Director of Finance re garding proposed Tax Sale Policy. Malcolm Pitman, Director of Finance, reviewed the Request for Decision dated December 14, 2017, commenting that the previous Tax Sale Policy had been repealed. This new policy will provide direction for procedures where the MGA allows certain options. As well, Policy P -05 Policy for Fees for Tax Sale Proceeding will be required to repealed as this policy is no longer required –the municipality will charge actual fees rather than fixed amounts. The new policy will include a 2-year cut off and anything owing that is less than $500 can be exempt unless there are other circumstances (as well, sometimes the fees exceed the amount of overdue taxes), the notice period will remain at 14 days;want to collect in timely manner but balanced with fair treatment of property owners.Properties will be posted if feasible/safe which will assist in property owners realizing the property is up for tax sale. It was agreed to advise Councillors of potential tax sales at the initial notice point when the procedure starts. There could be extenuating circumstances that may not be known by staff but a Councillor may be aware. 2018-006 MOVED by Councillor Hector, SECONDED by Councillor Barkhouse that the Committee of the Whole recommend to Council to Give Notice that at the following Council meeting (January 25, 2018) Council will consider adoption of the amended Tax Sale Policy P-001 (previously repealed) and if deemed advisable approve the Policy; as well, give notice that on this same date Council will consider and deemed advisable repeal Policy P-05 Policy for Fees for Tax Sale Proceedings. CARRIED. The CAO left meeting at this time. 7.4 Information Report dated December 1, 2017 from Director of Finance regarding Funding of Road Upgrades. Committee of the Whole (continued)January 4, 2018 7 Malcolm Pitman, Director of Finance, reviewed the Information Report dated December 1 and provided comments on the information included, i.e. rate options, funding options, repayment, charges options,etc. Also included was a summary of use of Gas Tax by each District. It was agreed that if any roads submitted to the NS Department of Transportation & Infrastructure Repair are approved, Council will determine how they will be funded. 7.5 Request for Decision dated December 8, 2017 from Director of Finance regarding Audit Committee Terms of Reference. Malcolm Pitman, Director of Finance, reviewed the December 8, 2017 Request for Decision regarding the Audit Committee Terms of Reference, commenting on the information included, i.e. the role of the audit committee, independent oversight in an advisory role to Council, number of public members as per the MGA,distance from daily operations. The recommendation is two citizens and three members of Council.As well, it was suggested that meetings be held in the evenings to ensure regular public member participation. He is also recommending a separate Audit and Budget Committee.There will be criteria for selection as well. The core responsibilities are included in Section 15 of the document. There was some discussion regarding the duties of the Committee, i.e. reviewing how funds are spent but not setting policy. The Director of Finance commented that they could make recommendations to Council i.e. policy, however, Council would determine the policies. There was discussion regarding Council members, and it was agreed that all members of Council and two members of the public would make up the Audit Committee. 2018-007 MOVED by Deputy Warden Shatford,SECONDED by Councillor Assaff that the Committee of the Whole recommend to Council to Give Notice that at the following Council meeting (January 25, 2018) Council will consider adoption of the proposed Audit Policy be approved with the changes discussed be ing that the Audit Committee shall consist of all members of Council as well as two members of the public. CARRIED. The Director of Finance indicated that he would amend the policy based on discussion. There will also be a need to advertise the vacancy. 7.7 Building/Demolition Permit Request –Councillor Assaff Committee of the Whole (continued)January 4, 2018 8 Councillor Assaff referred to a building permit and demolition permit that was issued –the resident demolished a house with the appropriate permit; however, later received a bill for $150 regarding the sewer capping. It was not made clear to him that there was a charge for the sewer disconnection. It was agreed to provide the information to the CAO to get a report on the process and determine if there need to be changes made to the procedure. 7.8 Closure between Christmas and New Years –Deputy Warden Shatford Deputy Warden Shatford indicated that he has had calls with questions about the Christmas shutdown and why staff was off on the afternoon of Friday, December 22 nd. Staff will forward a copy of the personnel policy. 7.9 Calendar Issue –Councillor Hector Councillor Hector noted that there was an issue with the calendar regarding waste collection. He asked if it would be possible to add another page to include the December of the year ending so that people have the information (in case they discard the old calendar when they receive the new calendar). The Warden asked the Information Officer to contact the staff responsible for the calendar and determine if there is an option for this. 7.10 Crosswalk –Western Shore –Councillor Assaff Councillor Assaff indicated that he had a call from Hugh MacKay’s Office following a community meeting in New Ross. Someone had asked if it were possible to put a crosswalk from the WS&AIA building to the post office in Western Shore. Staff will put something together regarding the process for information. 7.11 Parking Issues –Councillor Assaff Councillor Assaff commented that the owner of Recardo’s has built a new establishment and is having issues with parking at the new building. Councillor Barkhouse indicated that she has discussed the matter with the owner. Committee of the Whole (continued)January 4, 2018 9 7.12 Comfort Centre –Baptist Church, Chester –Councillor Barkhouse Councillor Barkhouse indicated that the previous Minister manned the comfort centre at the Baptist Church; however, the new Minister is not able to do so. Warden Webber indicated that it is not the decision of the municipality; it is the decision of the community/church. If they can find a volunteer to open the doors that would be all that is required. It was recommended that staff contact the Minister regarding the process. The CAO returned to the meeting. 7.13 Lighting Issue -Councillor Barkhouse Councillor Barkhouse indicated that there are some residents/business owners who find the lights on the building where the Village Commission is located too bright. Someone was blinded by the light and fell. It was suggested that the residents/businesses contact the Village Commission directly to ask about the lighting issue. 7.14 REMO –Storm Update -CAO The CAO indicated that she just returned from a teleconference with REMO and the concern ,at this time,is the anticipated storm surge tonight with the high tide. There are power outages in Bridgewater already and more are anticipated. The public is being encouraged to take ca re of themselves for 72 hours. If Councillors get calls from people our comfort centre policy is to gauge the demand and then the Councillor will contact comfort centre –it is the comfort center’s decision if they open or not. If a comfort centre does o pen, please let the CAO know and she will update REMO for public messaging.Also, if any serious issues come up let her know via email or phone. The next REMO conference call is tomorrow morning at 6:00 a.m. A break was held from 11:45 to 11:52 a.m. IN CAMERA 2018-008 MOVED by Councillor Barkhouse, SECONDED by Councillor Church the meeting convene “In Camera” as per Section 22 (2)(a) Land Negotiations of the Municipal Government Act. CARRIED. Committee of the Whole (continued)January 4, 2018 10 2018-009 MOVED by Councillor Assaff, SECONDED by Councillor Barkhouse that the Committee of the Whole recommend to Council to authorize the execution of the Agreement of Purchase and Sale of property Located on Highway 14/Wake Up Hill Road as presented “In Camera”. CARRIED. ADJOURNMENT 2018-010 MOVED by Councillor Church, SECONDED by Deputy Warden Shatford the meeting adjourn. CARRIED. (11:58 a.m.) ________________________________________________________________ Allen Webber Pamela Myra Warden Municipal Clerk New Ross Preschool SocietyExpansion ProjectPresented by Katie S HirtleOn Behalf of the NRPS & NRCD Boards of Directors Who are we?The New Ross Preschool Society is a non-profit entity that has been supporting families for almost 30 years.We are a group of local parents and community members who wish to support families in our community.Interested in providing full-time local jobs within our region.Looking to provide high-quality childcare to families in the New Ross and surrounding area; a service that is currently non-existent. Cu r r e n t P r e s c h o o l R o o m a t N R C S Wh a t a r e w e t r y i n g t o d o ? Pr e s e n t i n g a r e q u e s t f o r f u n d i n g v i a t h e M a j o r P r o j ec t s G r a n t P r o g r a m (C o m m u n i t y P r o j e c t s ) Ou r g o a l i s t o e x p a n d t h e e x i s t i n g 2 m o r n i n g p e r w e ek p r e s c h o o l p r o g r a m i n t o a f u l l t i m e 5 d a y p e r w e e k L i c e n s e d D a y c a r e fo r a g e s 1 8 m o n t h s – 5 y e a r s . We a r e c u r r e n t l y l o c a t e d i n t h e N e w R o s s C o n s o l i d a t ed S c h o o l . Pr o v i d e 3 f u l l t i m e l o c a l j o b s . Im p r o v e t h e q u a l i t y o f l i f e f o r f a m i l i e s – s u b s i d i z e d d a y c a r e i s a v a i l a b l e b u t ON L Y a t a L I C E N S E D D a y c a r e f a c i l i t y . Daycare can cost $8000 per year Ne w R o s s P r e s c h o o l S o c i e t y - Ne w R o s s C o m m u n i t y D a y c a r e ( N R C D ) w i l l b e a d i v i s i o n o f t h e N e w R o s s Pr e s c h o o l S o c i e t y a n d c o n t i n u e t o o p e r a t e a s a n o n - pr o f i t o r g a n i z a t i o n . - Me e t t h e g r o w i n g c h i l d c a r e n e e d s o f f a m i l i e s i n N e w R o s s a n d s u r r o u n d i n g ar e a s . - To b e a m o d e l f o r s u s t a i n a b l e , c o m m u n i t y - b a s e d D a y Ca r e l o c a t e d i n a s c h o o l (N e w R o s s C o n s o l i d a t e d S c h o o l ) - Cr e a t e s u s t a i n a b i l i t y w i t h i n o u r r e g i o n b y a t t r a c t i ng a n d r e t a i n i n g y o u n g fa m i l i e s t o t h e M u n i c i p a l i t y . Median Income in New Ross $19 908 For individuals Ne w R o s s C o m m u n i t y D a y c a r e Wh y d o e s t h i s l o c a t i o n m a k e s e n s e ? - On l y $ 1 p e r y e a r f o r r e n t - To r e n t o r b u i l d a s e p a r a t e f a c i l i t y i s c o m p l e t e l y co s t p r o h i b i t i v e t o t h i s pr o j e c t Us i n g N R C S a n d t h e S S R S B p a r t n e r s h i p a l l o w s u s h a v e - n o H e a t o r l i g h t e x p e n s e s - n o j a n i t o r i a l e x p e n s e s - s n o w r e m o v a l - u s e o f t h e s c h o o l g y m - u s e o f a c e r t i f i e d p l a y g r o u n d Pa r t n e r s : We h a v e t h e s u p p o r t o f t h e S S R S B , N R C S , N R F R C , N R R D S, C o u n c i l l o r T i n a Co n n o r s , l o c a l b u s i n e s s e s a n d f a m i l i e s ! Th i s p r o j e c t s u p p o r t s N R C S a s a c o m m u n i t y s c h o o l . Wi t h M u n i c i p a l G r a n t f u n d i n g w e c a n b r i n g t h i s p r o j ec t t o l i f e a n d s u p p o r t o u r ru r a l e c o n o m y ! “A s o f n o w m y c h i l d i s i n ou r c a r f o r o v e r a n h o u r a d a y t r a v e l l i n g t o a n d fr o m d a y c a r e t h a t i s av a i l a b l e o u t s i d e o u r co m m u n i t y . ” – L o c a l P a r e n t I really need reliable day care so I can stay in the work force.- L o c a l P a r e n t “The SSRSB supports the efforts of the NRPS to expand the preschool”-Brian Smith Director of Operations Th a n k y o u f o r c o n s i d e r i n g o u r Ma j o r P r o j e c t G r a n t (C o m m u n i t y P r o j e c t ) Ap p l i c a t i o n INFORMATION REPORT Prepared By:Erin Lowe Date January 16, 2018 Reviewed By:Date Authorized By:Date CURRENT SITUATION For the 2017-18 fiscal year, Council created an Economic Development Sponsorship fund to sponsor events or initiatives within the municipality that are designed to help achieve Council priorities and generate local economic development benefit in one or more of the follo wing areas: Supporting business growth and employment. Increasing visitor attraction. Promoting the municipality to residents and visitors. RECOMMENDATION For Information BACKGROUND Sponsorship is a form of marketing in which organizations pay to be asso ciated with certain events. Additionally, sponsorship provides community relations benefits by increasing visibility and recognition as a good community partner. Organizations are recognized as good community citizens when they support initiatives that assist groups that benefit or improve the quality of life and/or programing in their community. Sponsor opportunities are evaluated by the following criteria: Relevance to the community. The Municipal logo must be displayed on some marketing of the event. The audience should be significant in size or targeted. REPORT TO:Municipal Council SUBMITTED BY:Erin Lowe,Economic Development Officer DATE:January 16, 2018 SUBJECT:ED Sponsorship ORIGIN:Sponsorship Policy, P-87 2 Information Report DISCUSSION The following sponsorships were issued by the Director of Community Development and Economic Development Officer as of January 16, 2018: Budget 2017-18 $5,000.00 Balance May 31, 2017 $5,000.00 Recent Sponsorships 2018 Western Woodlands Conference $200.00 Previously Approved Clarke Lodge 8th Annual Marvel Mattson Charitable Golf Tournament $300.00 Hubbards Sailing Club 50th Anniversary Lobster Supper & Dance $500.00 NOW Lunenburg County –Cross Canada Tour Welcome Home Event $500.00 Hubbards Barn Association –Food Truck Rally $500.00 Shoreham Village Foundation –Golf Tournament $650.00 Lunenburg County Christmas Tree Producers Association1 $1500.00 Balance $850.00 1 Approved by Motion of Council June 22/17 IMPLICATIONS Policy Sponsorship P-87 Financial/Budgetary This request has been accommodated within the approved budget of $5000 for municipal sponsorships. Environmental None Strategic Plan Goal 6-Promote conditions conducive to fostering economic prosperity . Work Program Implications N/A OPTIONS For Information ATTACHMENTS None COMMUNICATIONS (INTE RNAL/EXTERNAL) Goal Promote conditions conducive to fostering economic prosperity. REQUEST FOR DECISION Prepared By:Chad Haughn Date January 18, 2018 Reviewed By:Date Authorized By:Tammy Wilson, CAO Date January 18, 2018 CURRENT SITUATION A request for Council Grant support was received on January 11, 2018 from the Health Services Foundation of the South Shore. DISCUSSION The Health Services Foundation of the South Shore is hosting a radiothon on February 14, 2018. They have requested that Council support this fundraiser in the amount of $1,000. The ir goal is to raise $150,000 during the radiothon to purchase a new ultrasound for the South Shore Regional Hospital. IMPLICATIONS Policy Financial/Budgetary There was a total of $72,000 in the Council Grants budget for 2017-18. As of January 18, 2018, $58,390 has been distributed to groups leaving $13,610 remaining in the budget. Environmental Strategic Plan Strengthen and support environmental, cultural, and social resources Work Program Implications OPTIONS1.Approve the $1,000 Council Grant request.2.Approve an alternate amount of grant support.3.Deny the grant request.4.Defer the grant request to the 2018-19 fiscal year (May 31, 2018 deadline). ATTACHEMENTS1.Copy of the Health Services Foundation of the South Shore grant application. REPORT TO:Municipal Council SUBMITTED BY:Chad Haughn,Recreation & Parks Department DATE:January 18, 2018 SUBJECT:Council Grant Request ORIGIN:Council Grants 1 Cindy Hannaford From:Pam MyraSent:Wednesday, January 24, 2018 4:27 PMTo:Cindy HannafordSubject:FW: Virtual Museum support letter PAM MYRA Municipal Clerk/Director of Quality Management T:902-275-3555 ext.1002 M:902-277-1872 From:Carol Nauss [mailto:canauss@gmail.com] Sent:Wednesday, January 24, 2018 4:01 PM To:Pam Myra <pmyra@chester.ca> Subject:Virtual Museum support letter Dear Pam, CMHS is applying for a Community Stories Grant from the Virtual Museum of Canada.We want to tell the story of three generations of the Lordly family and their contributions to the community and broader spheres.We require a letter of support for this project and would ask if council would be willing to provide that for us given the Lordly's involvement in municipal government. The planned content for the program follows: The Lordlys arrived in Nova Scotia circa 1800 ; Their influence touched shipping, mining, forestry.The members of the family were merchant seaman, financial brokers, physicians, public servants, an Olympian and saw service in WW 1 and 2.Their lives touched the village of Chester and the surrounding area providing jobs and developing local industries.Many of the second generation of Lordlys were travelling and working overseas in various occupations.When Chester became established as a municipality Charles Lordly became the first municipal clerk followed by his son Edwin.They were a leading family in the municipality, socially, politically and financially.Their lives reflect the economic development of the municipality and its residents. Our application must be submitted no later than February 7th. Yours, Carol Nauss and Cynthia Lamson, project leaders Sent from Mailbird