HomeMy Public PortalAbout2018-02-08_Council_Agenda PackagePage 1 of 2 of Agenda Cover Page(s)
MUNICIPAL COUNCIL
AGENDA
(to follow Public Hearing)
Thursday,February 8, 2018
Chester Municipal Council Chambers
151 King Street, Chester, NS
1.MEETING CALLED TO ORDER.
2.APPROVAL OF AGENDA/ORDER OF BUSINESS.
3.PUBLIC INPUT SESSION (to follow Public Hearing)
4.MINUTES OF PREVIOUS MEETING:
4.1 Council –January 22,2018
4.2 Council –January 25, 2018
5.COMMITTEE REPORTS:
5.1 Committee of the Whole –February 1, 2018 –Warden Webber
(approval of motions only)
5.2 Committee of the Whole –January 18, 2018 –Warden Webber
(receive minutes only)
5.3 Recreation and Parks Committee –February 5, 2018 –Councillor Barkhouse
(approval of motions only –tbc)
5.4 Any other Committees.
6.MATTERS ARISING:
6.1 Letter of response from UNSM dated January 12, 2018 regarding new name
proposal of UNSM.
7.CORRESPONDENCE:
7.1 Presentation by Tina Hennigar, NOW Lunenburg County regarding update on
next tour. (appointment at 9:30 a.m.)
7.2 Letter from the Epilepsy Association of Nova Scotia requesting Council proclaim
March as Epilepsy Awareness Month and March 26, 2018 as Purple Day in
support of epilepsy awareness.
7.3 Letter of thanks from New Ross Regional Development Society for the Canada
150 Grant.
Page 2 of 2
8.NEW BUSINESS:
8.1 Appointment of Erin Schurman-Kolb as Fire Inspector, Building Inspector and By-
law Enforcement Officer (tbc)
8.2 Request for Decision prepared by Economic Development Officer dated January
26, 2018 regarding Proposed restructuring of Business Awards.
8.3 Information Report prepared by CAO dated February 1,2018 regarding 2017
Third Quarterly Reports as follows:
a)Community Development
b)Solid Waste
c)Engineering and Public Works
d)Recreation and Parks
e)Finance
f)Information Services
g)Administration
9.IN CAMERA.
10.ADJOURNMENT.
APPOINTMENT
9:30 a.m.Tina Hennigar, NOW Lunenburg County regarding update on next tour.
REQUEST FOR DECISION
Prepared By:Erin Lowe Date January 31, 2018
Reviewed By:Date
Authorized By:Tammy Wilson, CAO Date February 1, 2018
CUR RENT SITUATION
During the development of the 2017/2018 Economic Development plan, Council identified a
need to restructure the current ‘Best of’Chester Municipality business awards program.
BACKGROUND / DISCUSSION
The current structure of the business awards program includes:
Promotion:
Social media
MODC website
Municipal Insights Newsletter
Printed flyers to every home
Two ¼ page ads in the South Shore Breaker
Voting Criteria:
Voting completed online with no restrictions.
Categories:
1.Best Artisanal Retailer
2.Best Building Services
3.Best Building Supplies Store
4.Best Community Space
5.Best Farm / Forestry Business
6.Best Garden Services
7.Best Gas Station
8.Best Grocery / Convenience
Store
9.Best Health / Beauty Services
10.Best Health Care Provider
11.Best Manufacturing Business
12.Best Marine Services Business
13.Best Mechanic / Auto Shop
14.Best Non-Profit Group
15.Best Pet Services
16.Best Place to Have Breakfast
17.Best Place to Have Coffee
18.Best Place to Have Supper
19.Best Place to Stay
REPORT TO:Municipal Council
SUBMITTED BY:Erin Lowe, Economic Development Officer
DATE:January 25, 2018
SUBJECT:Restructured Business Awards Program
ORIGIN:Economic Development Strategy
2
request for
20.Best Professional Services
21.Best Real Estate Company
22.Best Restaurant / Pub
23.Best Spa / Fitness Facility
24.Best Specialist (Food) Retailer
25.Best Take-Out
26.Best Vendor at a Farmers'
Market
Awards Ceremony:
Held at Atlantica Oak Island Resort & Conference Centre from 6:00pm –8:00pm on a
Thursday evening.
All nominees in each category invited to awards ceremony with unlimited number of
guests and open to the general public.
Awards given to winners and runners up within each category.Receive framed
certificates.
Had a special council presentation and councilors delivered certificates to the winners
who couldn't attend the awards ceremony.
RECOMMENDATION
Staff propose the following changes to the awards program:
Promotion:
Last year we spent $2,420 on direct-to-home flyers and purchasing ads in the South Shore
Breaker to promote voting. Staff propose to instead focus promotion on free avenues such as:
Social media
Chester.ca website
Last Year
BUDGET $3000 2017
Atlantica - Room Rental 300.00$
Atlantica - Food (catered for 45 people)780.00$
Atlantica (Cash Bar) Fee* if cash sales of $400 not met)
Atlantica Service Charge 110.00$
Web Survey (External Provider)15.00$
Certificate Costs 455.00$
Flyer promoting to Vote 870.00$
Mailout of Flyer (Canada Post)800.00$
2 x Ads 1/4 Page Colour (Breaker) promoting to vote 750.00$
Table Centrepieces 25.00$
TOTAL 4,105.00$
3
request for
Taking a ½ to full page ad out in Municipal Insight.
Print ad for businesses to put up so they can encourage patrons to vote .
Voting:
Use Laserfiche software instead of an outside provider for voting.
Restrict voting to one time per IP address.
Add a nomination period: put it out to vote,tally the votes, shortlist each category to
the top three who received the most votes. Have public vote again with drop-down
options.
Awards Ceremony Options:
1.Do not have ceremony:
Instead have the Councilor for the winner’s district deliver the award personally to each place
of business.Use the money saved to purchase a full-page, black and white ad in the Halifax
Citizen, Valley Harvester,and the South Shore Breaker newspapers celebrating our award-
winning businesses.This would give our winning businesses coverage from Halifax down
through the South Shore and Valley.
2.Have ceremony with following changes:
The first year we had 10 people come to the awards ceremony, 2016 we had 24 attendees, last
year there were 46 and that was with less than a week’s notice. In order to keep ceremony
costs within budget, staff propose to:
Limit ceremony invitations to top three nominees within each category and their guests.
Each nominee allowed to bring up to two guests.
Use money saved from purchasing ads and flyers to hire a professional photographer to
capture winners at their place of business (similar to what the Coast’s Best of Halifax
does:https://www.thecoast.ca/halifax/your-best-of-halifax-2017-readers-choice-
awards-winners/BestOf?oid=10518858 ).
Web Survey (Laserfiche Forms)-$
Certificate Costs 470.00$
Promote voting using free resources -$
Halifax Citizen, Valley Harvester, South Shore Ad Promoting Winners 3,000.00$
TOTAL 3,470.00$
4
request for
To be used for promotion on our economic development website and given to winners for
their own promotional purposes.
IMPLICATIONS
Policy
N/A
Financial/Budgetary
Currently we have $3,000 allotted for the business awards program.The recommendations
require an increase in the budget as identified above. Keeping the program ‘as is’ also requires
a budget increase.
Atlantica - Room Hire 300.00$
Atlantica - Food (catered for 45 people)780.00$
Atlantica (Cash Bar) Fee* if cash sales of $400 not met)
Atlantica Service Charge 110.00$
Table Centrepieces 30.00$
Web Survey (Laserfiche Forms)-$
Certificate Costs 470.00$
Promote voting using free resources -$
Professional Photos promoting winners for ED website & business use 1,500.00$
TOTAL 3,190.00$
5
request for
Environmental
N/A
Strategic Plan (Goal)
Promote conditions conducive to fostering economic prosperity
Work Program Implications
N/A
OPTIONS
1.Choose one of the options presented under “awards ceremony” and approve remaining
recommended changes to business awards program as listed above.
2.Approve select recommendations.
3.Do not make any changes to the current business awards program.
ATTACHMENTS
None
INFORMATION REPORT
Prepared By:Tammy Wilson, CAO Date February 1, 2018
Reviewed By:Date
Authorized By:Date
CURRENT SITUATION
Quarterly Department Activity Reports are prepared to provide Council with a summary of municipal
activities. These are provided as information as requested by Council. An opportunity exists to review the
reports with the Strategic Management Team at a Com mittee of the Whole or Council meeting if so
desired.
The Quarterly Activity Reports for the 3rd Quarter (Oct, Nov and December 2017) are attached for review.
RECOMMENDATION
N/A-for information
REPORT TO:Municipal Council
SUBMITTED BY:Tammy Wilson, MURP, MCIP
DATE:February 1, 2018
SUBJECT:Quarterly Reports
ORIGIN:CAO
COMMUNITY DEVELOPMENT
QUARTERLY REPORT (October to December 2017)
Municipality of Chester-Quarterly Report
SIGNIFICANT INITIATIVES (2017/18 Work Program)
Initiative Status Target
Delivery Date
PLAN REVIEW –DRAFT
LUB
Draft Municipal Planning Strategy and Draft
Land Use By-law completed:September
Reformatted with requested changes:
December
Dec 4, 2017: CPAC recommends to Council to
move documents on to public consultation.
January 2018
SIGNAGE BY-
LAW/PROGRAM
Item prioritized during strategic planning, draft
RFD complete
March 2017
BUSINESS INDUSTRIAL
PARK
Site has been selected. Negotiating purchase.
Working with Able to secure commercial
entrance
Buy Land:
March, 2018
Traffic impact
analysis: June,
2018
Infrastructure
report: August
2018
RURAL INTERNET Preliminary report has gone through several
iterations and is near completion.
Preliminary
report: February,
2018
Report on
funding options:
February, 2018
Joint Session:
February, 2018
Provincial
Strategy:
February, 2018
Decision on
Possible Role:
March, 2018
KAIZER MEADOW Public Works to deliver report on the type of
infrastructure required to be site ready.
Expecting Sustane supply chain opportunities in
near future.
Infrastructure
report: June,
2018
SECTOR STRATEGY Discussion paper from consultant hired by
SSREN with recommended next steps was
received. They recommended breaking the
project out into 3 phases. Phase 1 RFP is drafted
and will be issued by end of January.
RFP release: end
of January 2018
Project award:
end of February
COMMUNITY DEVELOPMENT
QUARTERLY REPORT (October to December 2017)
Municipality of Chester-Quarterly Report
Sector strategy
completion:
May, 2018
OTHER ACTIVITIES
Activity Status
Affordable Housing Presented to RFD to Council
Report on Shipping Container size Completed
Parking Study Working on Scope of Work for Parking study
Amendments to Village Parking
requirement
Received legal comments, working on report to VAAC
Fire Services Implemented the respiratory safety best practice and fit
testing program for all MODC FDs.
Completed 2017 P33 Fire Department registrations
Hwy 3 Streetscape Workshop Completed
Service Capacity Review Community Development approx. 60% complete
Prohibit Shipping Containers within
Chester Village
Completed
Report on Regulations for Boathouses
(VAAC Request)
Referred to Plan Review
Age Friendly Attended the NS GovLab Pre-launch workshop –T.
Maguire, P. Nightingale
Portable Signage 1st reading complete. PIM and Public hearing dates have
been set
Report on Parking in Commercial Zone Requested by Council. Draft report underway to bring to
Council for referral to VAAC.
Safety Work Plan Section 7 (Personal Protective Equipment)developed and
approved.
Staff First Aid and CPR/AED training completed
2017 Y/E Safety Report issued
Annual review of Safety Policy completed and issued
Comprehensive Hazard Assessment under r eview
Development and approval of Safe Work Practices per
Section 5 ongoing
2018 Safety Work Plan submitted
Visitor Information Services SSREN presented recommendation for delivering visitor
information services to council.
Council agreed to a modified version of the
recommendation. Currently working on project plan of
work, design of mobile kiosk, funding options, and role
description for tourism manager.
Professional Development Completed Level 2 Fire Inspection certification -B.
Blackwood
COMMUNITY DEVELOPMENT
QUARTERLY REPORT (October to December 2017)
Municipality of Chester-Quarterly Report
Engage Nova Scotia Workshop –E. Lowe, T. Maguire, B.
DeGrace
Municipal Gov’t Employee Orientation –E. Lowe
Cannabis Workshop –T. Maguire, W. DeGrace, H.
Archibald
Nova Scotia Planning Directors Fall Workshop –T.
Maguire
Business Retention and Expansion
Program
SSREN Warden’s Breakfast Kick-off to be scheduled for
early March, 2018.
Marketing Levy Request for Decision going to council Jan. 25th to
determine if they want to move forward with industry
engagement.
Video Project Completed
Agriculture Day Attended 2 mtgs; Event will be ready for promotion first
week of February. To be held in Yarmouth on March 3,
2018. Need to investigate option of hosting it in Chester
Municipality next year.
Business Engagement Attended: 3 Chester Merchants Mtgs; 2 NRRDS mtgs; 2
HABA mtg/events; 1 SSTC event; 2 Municipality of
Chester Chamber mtg/events; and 1 business visit;
VIC focus groups with businesses;
Parking issue in the village;
5 investment inquiries;
Communicates agenda items o f interest to groups
Revised business awards program suggestions due to
council early February.
Capacity Building Business events & learning opps listing in Municipal
Insights; guest speaker arrangement from South Shore
Opportunities to Chester Merchants mtg for project
they’re working on; email updates to business groups re:
new programs and grant opps as they come available
WhyHere Task Force Attended 1 mtg; task group has made recommendations
to the SSREN on changes to the site and expected costs.
SSREN to determine path forward.
SSREN Decision Deadline is March 31 to give 12 months’ notice. Report
due to council in February. Not started yet.
Tourism Advertising Received proposal from Saltscapes . Looking at magazine
advertising and expo costs relative to budget.
Website updates re: economic
development tab
Sent preliminary requirements to Jen for inclusion in
website draft.
Simms Settlement Property EOI Drafting EOI document for council approv al.
Commercial/Industrial Property
Inventory
MODL and SSREN are going to be kicking off a pilot
program for a map. SSREN will touch base with us once
they have more details to discuss.
COMMUNITY DEVELOPMENT
QUARTERLY REPORT (October to December 2017)
Municipality of Chester-Quarterly Report
METRICS
VAAC Meetings -CM 2
CPAC Meetings -CM 3
MAAC Meetings -CM 0
Public Hearings -CM 2
Public Information Meetings -CM 0
Dangerous and Unsightly Premises Meetings -CM 0
Council & PAC -MB 1
Public Hearings -MB 1
Public Information Meetings -MB 0
SSREN Meetings Regional EDO meetings –1
Sponsorship Grants Approved 1
Business Engagement Meetings 11
Investment Inquiries 5
Fire Services meetings Fire services workshop on
UNSM Fire Study
Fire Services Coordinators at
FSANS
Lunenburg East Fire Services
SOLID WASTE QUARTERLY REPORT (October to December )
Municipality of Chester-Quarterly Report
SIGNIFICANT INITIATIVES (2017/18 Work Program)
Initiative Status Target
Delivery Date
Second tower
site
Producing tender for snow making unit 10 to 12 weeks
Sustane
progress report
Building complete equipment arriving, shared cost spread sheet
being worked on
February 2018
OTHER ACTIVITIES
Activity Status
EVC tower operational Piping is on site. Tendering for snow equipment
Sustane Technologies Fine tuning operational changes and looking at all
opportunities to utilize resources.We have met and discussed
several options,some work remaining.
Transfer station Looking at options to reduce costs. Will be addressed in new
contract
Reconfigured road to Sustain Turn has been constructed.Placing gravels
Operational budget New budget (2018-19)being worked on
Sale House software We are talking with software supplier.
Collect data on landfill gas Testing completed setting up report to council
METRICS
MATERIAL Tonnage
Septic Waste 3,288.89
Construction & Demolition -Wood 241.28
Asphalt 143.61
Organics 407.9
Recyclables, Cardboard & Paper 232.71
Mixed Construction & Demolition
Waste
345.54
ENGINEERING & PUBLIC WORKS DEPT. QUARTERLY REPORT (Oct -Dec 2017)
Municipality of Chester-Quarterly Report
SIGNIFICANT INITIATIVES (2017/18 Work Program)
Initiative Status Delivery Date
Chester Water Staff, in conjunction with CBCL, scoped the Socio-Economic
Study, obtaining approval to proceed from both Municipal
Council and Village Commission. Staff to receive report by the
end of February and update Council in March.
March 2018
NEXT PRIORTIES
Activity Status
Wastewater Management Strategy A meeting was held on December 7, 2017 to “unpack” this
strategic priority. A Request for Decision will be prepared in
the new year to confirm Councils direction, which will form part
of the 10-year capital and operational work plans.
OTHER ACTIVITIES
Activity Status
Mill Cove WWTP Replacements Construction substantially complete and new plant is
functioning. Any work remaining will be completed by June
2018. Project remains on budget, and funding claim submitted.
Western Shore WWTP Improvements Construction underway,estimate 75% complete, some delays
due to weather.Any work remaining will be completed by June
2018.Project remains on budget, and funding claim submitted.
Mill Cove Fire Pump Pump operational and working well. Staff are in the process of
closing out the project.Project remains on budget.
Cell 4 A Design and Construction Substantial completion nearly achieved, staff are in the process
of closing out the project. Project is under budget.
Sewer Assessments RFP awarded to CBCL Ltd. for all five (5)assessments. Staff
compiling data for consultants, expecting reports by February
2018. Staff to update Council and the 10 -year capital plan.
Annex Renovations In the process of selecting a filing system for the basement.
Staff completed the exterior renovations, and are currently
working on the center/front counter area. Expect completion
by March 2018.Project remains on budget.
Inflow & Infiltration Reduction Prog.Staff have located, assessed and GPS’d the manholes.
Approximately 15 manholes have been repaired.Cleaning and
Videoing of the sewer mains completed in October. Project
remains on budget and PCAP funded.Staff reviewing reports.
Otter Point WWTP Improvements A new building has been erected,and power installed. Minor
work (staff time) to complete. Expect completion in May 2018.
Trail Work All work completed as requested except for B ridge evaluations
and installation of swing gates. This work was delayed due to
competing demands.Work to completed next Fiscal Year.
Contract Services Contracts awarded:Mill Cove Area and District 5 Winter Road
maintenance, in the process of getting contracts signed. The
ENGINEERING & PUBLIC WORKS DEPT. QUARTERLY REPORT (Oct -Dec 2017)
Municipality of Chester-Quarterly Report
outstanding Engineering contracts signed.In the process of
drafting the overdue RSO’s for Truck and Vehicle Maintenance.
Kaizer Meadows –1 Ton Truck Tender awarded in October, delivery expected January 2018.
Wastewater Operations Plant’s continuing to operate and be maintained in accordance
with NSE approvals.Staff are working on updating O&M
manuals.Staff are researching options for the Panel upgrades
with the provision of SCADA to each of the 18 pump stations.
Completed any outstanding sewer connections.
Property Maintenance Completed fall inspections and cleanup of properties. Serviced
small equipment (summer)for storage and prepared for winter
season. Prepared Haughn property for winter and started daily
inspections. Reinitiated bi -weekly inspections of Swiss Air
Monument. Increased inspection of Former Simms Settlement
school due to vandalism.Completed community projects in
New Ross (i.e.signs and flagpole)
Transportation (Road)Maintenance Completed routine inspections of roadways and sidewalks.
Continue to deal with a few Streetlight requests.Completed
sign installations, and met with contractors regarding winter
services (i.e. plowing) to review service expectations.Worked
with CAO and Council on prioritizing J Class Rd Improvements.
Administration &Safety Hazard inspections up to date, toolbox meeting’s being held.
Staff have been working on completing task specific Hazard
Assessments and drafting safe work practices and job
procedures.Staff are making headway on the accumulated
vacation time.
METRICS
Activity Status Activity Status
Sewer Permits Issued to date 21 Road Name Signs Installed to date 11
Sewer Callouts (S.Business)to date 6 Dead Marine Life Collection s to date 3
Sewer Complaints to date 10 Events requiring Public Sort Stns to date 20
Compliments to date 2 Streetlight Requests to date (approx.)21
RECREATION & PARKS QUARTERLY REPORT (September to December 2017)
Municipality of Chester-Quarterly Report
Halloween at the Tower
SIGNIFICANT INITIATIVES (2017/18 Work Program)
Initiative Status Target
Delivery Date
Open Space
Planning
Open space workshop held with Council in December.Report
to Council will be provided in February 2018
2018
Gold River
Playground
Improvements
Repairs have been completed to reopen playground Completed
East River Land
Acquisition
East River Land (Castle Rock) has been purchased. Temporary
trail markings installed and corresponding map created.
Completed
Sherbrooke Lake
Park Design
The first committee meeting took place Dec 7 th.The first step
will be the development of an RFP to hire a consultant to do
the design work.
2018
OTHER ACTIVITIES
Activity Status
FHCS Archery Programs A new set of archery equipment was purchased in December.
Community Development Coordinator Nadine Hackney was hired as our new Community
Development Coordinator and started work on December 4 th.
Castle Rock Property A temporary map has been created and made available to
the public.Promotion has started.
Trail Upgrades Brush cutting completed in Marriott’s Cove and Martins River.
Fall trail inspection completed.
New Ross School –
Joint Use Agreement
SSRSB and MODC staff are working on a draft agreement .
Preliminary meeting held with school principal.
METRICS (September to December 2017)
Programs Offered 58
Registered Program Participants 236
Halloween At The Tower Attendance 110
Seniors Christmas Party Attendance 125
After School Programs Participants (FHCS)19
Equipment Bookings 22
Bandstand Bookings 1
FHCS Visitor Stats 2,479
ACES Visitor Stats 400
Community Group Photocopy Jobs 60
southshoreconnect.ca: MODC Hits 25,130
PRO Kids Applications 43
PRO Kids Fundraisers 6
PRO Kids Funds Raised: Events,
Memorial Donations & Dept of Justice
$8,775
FINANCE QUARTERLY REPORT (October to December 2017)
Municipality of Chester-Quarterly Report
SIGNIFICANT INITIATIVES (2017/18 Work Program)
Initiative Status Target
Delivery Date
Tax Sale policy Tax sale policy drafted and legal review received. Policy
forwarded to Council for their review and approval.
COMPLETED in
January 2018
OTHER ACTIVITIES
Activity Status
Final tax bills Final tax bill payments processed with a due date of
November 15th,2017. Interest to be charged on Jan. 1st, 2018
Tax sale “Notices of intent to sell” mailed to property owners on the
list for tax sale on January 23, 2018. Notices also sent to thos e
with an interest in the property. Tax sale ads placed in local
papers and on the Municipality’s web site.
Time sheets New Diamond time sheets software implemented.
Zoe Valle Library financial statements
completed
Financial statements approved at the AGM November 20,
2017.
Audit Committee policy Audit Committee policy drafted. Policy forwarded to Council
for their review and approval. Completed in January 2018.
Asset Management Attended provincial asset management workshop
Grants in lieu of taxes Applications completed and submitted for Federal and
Provincial grants
METRICS
2nd qtr.1718 HST return due Oct.31 filed on …Nov.3, 2017
CRA bi-weekly/monthly payroll remittances 8 returns filed on time
CRA monthly WCB remittances 3 returns filed on time
Finance Team meetings held Three
INFORMATION SERVICES QUARTERLY REPORT (June to October 2017)
Municipality of Chester-Quarterly Report
SIGNIFICANT INITIATIVES (2017/18 Work Program)
Initiative Status Target
Delivery Date
Website
Redesign
Information Architecture draft completed. Targeting April of
2018 as the go live date.
April 2018
IT Risk
Mitigation
Financial/Permitting Systems now backed up to the Town of
Kentville
On-going
Laserfiche Cloud Town of Kentville now using Laserfiche hosted by the
Municipality of Chester
Communications
Plan
Completed Implementation is ongoing Spring of 2018
OTHER ACTIVITIES
Activity Status
Office 365 Training All departments have received Office 365 Teams Training and
new staff continue to receive on-boarding training.
Server Upgrades and Maintenance 1.Diamond has been updated to the latest release.
2.Planning Laserfiche update to version 10.3
3.Planning GIS Server Upgrade
HRISMyWay Timesheet
Implementation
HRISMyWay is now Live. we are no longer using our old
Timesheet software.
Bell Unified Communications Site visit scheduled to determine requirements for phone
system. (January 2018)
Security Awareness Training Security Awareness Training as been completed.
Municipal Awareness Week November 20 to 26
Organized seven events and an implemented an online
awareness campaign. Three events were cancelled (one due
to scheduling and two for lack of interest).
Holiday Food/Toy/Clothing Drive Met and kept in contact with FHCS students. Helped organize
drive, pick up and delivery of items, media relations, etc.
Public Relations Four media releases and one highlights sheet.
Publications Newsletters published and delivered for
November/December and January/February.
Mapping Updates In Progress –Municipal enterprise Web Mapping system w/
mobile device access (Aquiring additional tech to greatly
improve accuracy)
In Progress –Open Data System (Stalled)
Complete –Moving desktop user to new system
INFORMATION SERVICES QUARTERLY REPORT (June to October 2017)
Municipality of Chester-Quarterly Report
In Progress –Working with Public Works on redesign of web
mapping tools/system (80% complete, but functioning)
In Progress –Department based web mapping using Public
Works system as a template.
In Progress –Database schema structuring for long term
solution to current system
In Progress –Town of MB Cemetery Mapping Project
Completed/Ongoing -Various department requested
mapping products completed
In Progress –Remove all previous web maps linked to Earth
Server (http: Security Risk), change over to Bond Server
(https)
Office 365 Implementation Microsoft Teams is now live
Professional Development IS Director attended Laserfiche Conference
Communications Officer attended Municipal Communicators
Conference, PIO training, and AMANS Website workshop
METRICS
Assets Collected Geo-Rectified 300
Service Desk Tickets 302 tickets (+23%)
Website Page Views 24,147 users (+233%)
Facebook Engagements 3,296 (-75%)
1,013 page views (+120%)
Twitter Impressions 111 tweets (25.2K impressions
+141%)
Civic Addresses Issued 36 Civics and 1 road Naming
Municipality of Chester-Quarterly Report
SIGNIFICANT INITIATIVES (2017/18 Work Program)
Initiative Status Target
Delivery Date
PACE By-Law Best Practice Research completed;report to COW Nov 2017;
On hold per Council direction
TBD
Well
Rehabilitation
Program
Best Practice Research completed; report to COW Nov 2018;
Drafting underway
March 2018
Inter-Municipal
Shared Services
Presentation to Joint Council’s completed; Draft MOU
completed and sent to CAO’s for review
March 2018
Service capacity Service Profile Templates completed;Inventory commenced;
Internal Communications piece completed
April 2018
Bio Mass As per Council direction, Minas engaged to com plete
Feasibility Study. Feedstock Characterization Study done,
Technology Assessment to be complete Feb 2018
Feb 2018
Business/Industrial
Park
Site Analysis completed, Agreement of Purchase and Sale
executed;
April 2018
Policy Review Preliminary review of policies completed; Report to COW -
Feb 1, 2018
TBD-ongoing
OTHER ACTIVITIES
Activity Status
HR Recruitment
-Planner
-Building/ Fire Inspector
-Succession Plan-Solid Waste
Completed
Completed
In Progress
Valley Waste Proposal re: Tip Fee Board Presentation -October
Office 365 Implementation completed
Provincial Road Upgrades Priorities sent to NSDOTIR
Councillor Expense Policy Best Practice Research Completed ; Policy being drafted
Asset Management Training completed Dec 2017;Asset Management team
compiled;Asset Management Readiness test completed;
Funding for Strategy Development sourced
Nominating Committee Completed appointments
Strategic Priorities Update Completed –October
Gas Tax Claims Audit Fox wood Drive-Completed
Waste Water Management Str Completed Jurisdciational / Best Practice Research for Public
Works
Tax Collection Payment Policy Completed Juridictional /Best Practice Research
Grant Program Research TD Friends of the Environment; FCM Asset Management;
Smart City Challenge; VIC Project; Dept of Energy for PACE
Program
Professional Development UNSM; Asset Management Training; Privacy Training ;
Municipal Government Employee Orientation
ADMINISTRATION QUARTERLY REPORT (October to December 31, 2017))
ADMINIISTRATION QUARTERLY REPORT (October to December 31, 2017))
Municipality of Chester-Quarterly Report
METRICS
Council Agendas 5
COW Agendas 4
Audit/Budget Agendas 0
Noise By-law Applications 0
FOIPOP Applications 3