HomeMy Public PortalAbout2018-02-15_COW_Public_Agenda PackagePage 1 of 2 of Agenda Cover Page(s)
Committee of the W hole
AGENDA
Thursday,February 15, 2018
Chester Municipal Council Chambers
151 King Street, Chester, NS
1.MEETING CALLED TO ORDER.
2.APPROVAL OF AGENDA/ORDER OF BUSINESS.
3.PUBLIC INPUT SESSION (8:45 A.M.–9:00 A.M.)
4.MINUTES OF PREVIOUS MEETING:
4.1.Committee of the Whole –February 1, 2018.
5.MATTERS ARISING:
5.1 Request for Decision –February 8, 2018 –Major Grant Requests for 2018/19.
5.2 Request for Decision –February 8, 2018 –Open Space Planning
6.POLICY DEVELOPMENT/REVIEW
7.CORRESPONDENCE:
7.1 Email from UNSM dated February 2, 2018 for Information –UNSM Initiatives
Report –January 26, 2018.
7.2 Information regarding the Chester Visitors Video funding request from Michael
Brun –Councillor Barkhouse.
8.NEW BUSINESS:
8.1 Request for Decision prepared by Engineering and Public Works Department
dated January 24, 2018 regarding Zoe Valle Library Capital Requirements.
8.2 Information Report from Director of Solid Waste/Assistant Engineer regarding
purchase of snow blower attachment.
8.3 Presentation by Eosense regarding Pilot Study: Methane Emission Monitoring –
Kaizer Meadow Environmental Management Center.
8.4 2018/19 Draft Capital Budget Discussion (Info to be circulated on February 12,
2018).
Page 2 of 2
9.IN CAMERA.
10.ADJOURNMENT.
APPOINTMENT
9:30 a.m.Deirdre Mallyon,Eosense Presentation
REQUEST FOR DECISION
Prepared By:Chad Haughn Date February 8,2018
Reviewed By:Date
Authorized By:Tammy Wison, MURP, MCIP Date February 8, 2018
CURRENT SITUATION
Local community organizations that are planning substantial projects and who would like to
request Municipal funding greater than $10,000 for those projects are required to apply for a
Major Project Grant.Major Project Grant requests for the 2018-2019 fiscal year needed to be
submitted prior to the annual deadline of January 31st.
RECOMMENDATION
It is requested that Council review the Major Project Applications and give staff direction on
figures to include in the 2018-19 operating budget.
BACKGROUND
Seven Major Project Grant Applications were received prior to the deadline:
Group Request1.New Ross Preschool Society $24,876.952.New Ross Regional Development Society $11,765.003.Together We Can Community Society $15,000.004.Church Memorial Park $20,000.005.Our Health Centre $14,078.246.The Village Hall, East River $13,300.007.Aspotogan Heritage Trust $100,000.00**
TOTAL $199,020.19
**Aspotogan Heritage Trust has requested $200,000 over a two -year period.
All seven organizations that applied for a Major Project Grant meet the criteria and are eligible
to be funded.
REPORT TO:Municipal Council
SUBMITTED BY:Chad Haughn,Recreation & Parks
Department
DATE:February 15, 2018
SUBJECT:Major Project Grant Requests 2018-19
ORIGIN:Major Project Grants
2 Request For Decision /Direction
DISCUSSION
A summary of each project is included in a separate table for quick reference.A full description
of each projects is available within the completed applications.
It should be noted that two groups have requested pre-budget approval: The New Ross
Preschool Society and the New Ross Regional Development Society. These requests were made
to allow their respective projects to be completed according to their project timelines.
IMPLICATION S
Policy
Grants will be awarded based on criteria outlined in the MODC grant guidelines.
The Wind Energy Revenue Policy (Policy P-79)allows one-third of revenue to be used for
community based projects.
Financial/Budgetary
Funding for Major Projects can come from Wind Energy Revenue. According to Policy P-79,
One-third of the revenue will be used to fund economic development programs in the
Municipality;
One-third will be invested in operating reserves; and
One-third will be designated for community based projects / infrastructure.
Currently,$670,293 is available in Wind Revenue for community based projects.
Environmental
NA
Strategic Plan
Strengthen and support environmental, cultural, and social resources .
Work Program Implications
NA
ATTACHMENT S1.Major Project Grants Summary Table2.Copies of all seven Major Project Applications
Municipality of the District of Chester
Major Project Grant Applications Summary Table
2018-2019
Organization Project Description Total Project Budget Major Project Request Notes
1. New Ross Preschool Society
Expansion of the exisiting day care program. Funding will be used towards
equipment and renovations required for the day care space within the New
Ross School.
$33,352.95 $24,876.95
It was requested that Council consider pre-budget approval
for this funding to allow the project to move forward and
have the day care open on schedule, September 2018.
2. New Ross Regional Development Society
The funding request includes three elements:
1) Band Stand Taxes
2) 25th Anniversary of the New Ross Christmas Festival
3) New Ross Community Tourism Development Project
$36,490.00 $11,765.00
1) Bandstand Taxes $490
2) Christmas Festival $4,000
3) Tourism Project Phase 1 & 2 $7,275
TOTAL $11,765 The NRRDS has requested that Council
consider pre-budget approval for this request.
3. Together We Can Community Society Development of the Gold River Community Park. Funds to be used towards
site preparation and green space creation.$57,000.00 $15,000.00
TWCCS is working on a draft plan for the park and is
working with MODC staff to finalize a formal agreement for
the communitys use of the property.
4. Church Memorial Park Roof Project. Funds will be used for the replacement of the waterproof roof
membrane for the entire CMP complex roof. $189,750.00 $20,000.00
This funding request would be in addition to the annual
grant ($50,000) provided to CMP. If approved, total
funding to CMP for 2018-19 would be $70,000.
5. Our Health Centre Walk In Clinic. Funds required to purchase equipment to setup the clinic.$16,308.87 $14,078.24 The walk-in clinic will be managed by OHC, not the NS
Health Authority.
6. The Village Hall, East River
Renovations to improve facility energy efficiency. Funds will be used to
purchase and install ten windows, two exterior doors, removal of external
furnace room door and complete a small roof repair.
$14,300.00 $13,300.00 This project is in its second phase, previously heat pumps
were installed and electrical upgrades were completed.
7. Aspotogan Heritage Trust
Operation of the Aspotogan Ridge Golf Course. AHT has a five-year
agreement to operate the golf course with a planned opening set for May
2018. Funds will contribute towards the first two years of course operations.
$699,050.00 $100,000.00 The full grant request is for $200,000 over two years -
$100,000 in 2018-19 and $100,000 in 2019-20.
TOTAL $1,046,251.82 $199,020.19
REQUEST FOR DECISION
Prepared By:Chad Haughn Date February 8,2018
Reviewed By:Date
Authorized By:Tammy Wilson Date February 8, 2018
CURRENT SITUATION
On December 14, 2017, an Open Space Planning Workshop was held with Council. This
workshop covered background information and the benefits associated with open space
planning,it identified six “gem” properties that MODC currently owns and it included open
space planning options for Council to consider.
RECOMMENDATION
Recreation & Parks Department staff would like confirmation from Council on the draft outline
for what the MODC open space planning will entail.
BACKGROUND
Value of Open Space
An important element of providing a high quality of life for residents is access to open space.
An abundance of research indicates that there is significant personal and social value that
results from open space within a community.Open space can have positive economic impacts
and contribute to environmental preservation and stewardship.
Gem properties
Out of the properties that the Municipality cu rrently owns, six stand out due to distinctive
qualities that make them “gems”.The rationale for selecting these gem properties include the
size,location,unique features, water access or potential for future use .Staff believe there is a
high level of public interest to visit and use these locations .The gem properties include:
1.Castle Rock, East River
2.East River Property, East River
3.Buccaneer Road Property, East Chester
4.Spectacle Lake Property, East Chester
5.Danny Haughn Property, Marriott’s Cove
6.Gold River Property, Beech Hill Road
REPORT TO:Municipal Council
SUBMITTED BY:Chad Haughn,Recreation & Parks
Department
DATE:February 8, 2018
SUBJECT:Open Space Planning
ORIGIN:Council Workshop
2 Request For Decision /Direction
DISCUSSION
It is suggested that open space planning would be conducted in two phases :
Phase 1 (To be completed in 2018)
Update inventory and map of current Municipally owned properties –categorized by useand district.
Prioritize and develop a plan for the six “gem” properties.
Plan includes identification of best use(s), amenities, signage/wayfinding,programming, maintenance and management.
Use the campus concept as part of the open space plan –how the properties connect andoffer different yet complimentary outdoor experiences.
Suggest an update to the Subdivision Bylaw to reflect the interest in Council to have morecontrol over what land is accepted as part of the 5% contribution.
Create guidelines for the divesture of Municipally owned land.
Continue to offer guided hikes on gem properties.
Phase 2 (To be completed in 2019)
Identify gaps in our open space such as resident proximity to open space. Use communityconsultation to help identify gaps.
Make recommendations for lands to divest.
Develop a marketing strategy to educate public on Municipal open space as well as toattract visitors to the area.
IMPLICATIONS
Policy
Suggested revisions to the Subdivision Bylaw will be provided.
Financial/Budgetary
There would be no cost requirements for the development of the open space plan. All work
would be conducted by existing staff. Possible financial contributions towards open space plan
implementation would be part of future annual budget deliberations.
Environmental
NA
Strategic Plan
Strengthen and support environmental, cultural, and social resources
Work Program Implications
A timeline of two years has been suggested for the completion of Phase 1 & 2 of the pla n.
Work would be carried out by Recreation & Parks staff within the existing work plan.
UNSM BOARD INITIATIVES REPORT – JANUARY
26, 2018 1
UNSM Initiatives Report – January 26, 2018
UNSM Vision: Effective local government and strong, sustainable communities
UNSM Mission: To enable effective local government for Nova Scotia’s communities by
facilitating strategic advocacy, education and collaboration
Initiatives
1. Partnership Framework
Description/Update
The Ministers Roundtable met with the UNSM Executive January 24, 2018. Ministers attending
included: Minister Derek Mombourquette (Municipal Affairs); Minister Karen Casey (Finance);
Minister Geoff MacLellan (Business); Minister Mark Furey (Justice); and Minister Iain Rankin
(Environment). At this meeting, the terms of reference for the Roundtable were revised,
integrating the UNSM resolutions process into the schedule of meetings and establishing the
Roundtable as the forum to monitor progress under the Partnership Framework. A
consultation guide for the development of new legislation and regulations impacting
municipalities was agreed to with Municipal Affairs, along with a progress report of the
Partnership Framework. These documents are being finalized and will be distributed at a later
date.
2. Resolutions and Statements of Interest
Description/Update
Five resolutions were sent to the Province as approved at the UNSM Fall Conference and focus
on CAP; Connectivity; Doctor Shortages; Municipal Funding; and Roads. In addition, resolutions
on affordable housing and the governance of PVSC were approved. The Ministers Roundtable
meeting discussed the resolutions and a formal reply will be forthcoming.
UNSM is currently planning workshops on physician recruitment for the spring, and one on
connectivity in the fall.
Statements of Municipal Concern have been sent to the ministers responsible for housing,
agriculture, deer, regional enterprise networks and regional planning .
Discussions are underway to establish joint provincial/municipal committees on roads, and
housing. UNSM is participating in an agricultural land use committee under the Federation of
Agriculture.
UNSM BOARD INITIATIVES REPORT – JANUARY
26, 2018 2
Other topics were identified through the resolutions process last year, and UNSM is monitoring
a number of these. Work continues on the development of a memorandum of understanding
with the Department of Seniors.
3. Cannabis Legalization
Description/Update
The Joint Municipal Provincial Committee on Cannabis met November 17, 2017 and another is
being scheduled in early February.
In the meantime, the UNSM/AMA Municipal Cannabis Working Group has been meeting.
Based on the work of the committee, the UNSM Board has sent letters to the Ministers of
Justice and Municipal Affairs expressing concerns over funding and providing information about
the potential impact on municipalities. In addition, the Committee Chair, Councillor Shawn
Cleary, provided feedback on Health Canada’s proposed regulatory regime for the cultivation
and processing of cannabis, which will be federally regulated. These letters are available on the
UNSM website, under the policy section.
.
4. Fire Services Review
Description/Update
The Board approved appointments to the NS Joint Municipal Fire Services Committee Phase I.
Those appointed to represent UNSM are: Councillor Jennifer Daniels, District of West Hants,
and Councillor Wayne Thorburne, Bridgewater. All committee members have now been
appointed, and a meeting is being scheduled.
5. Accessibility Act
Description/Update
Municipalities will need to implement the requirements under the new Act. A Joint
Provincial/Municipal Committee is being formed to assist municipalities in fulfilling their
requirements under the Act. The UNSM Board appointed Councillor Laurie Cranton, County of
Inverness, Mayor Jeff Cantwell, Town of Wolfville, and Councillor George MacDonald, CBRM, to
the committee. The first meeting of the committee is scheduled for February 15, 2018.
6. Parental Accommodations Committee
The Parental Accommodations Committee held two teleconference sessions to receive
feedback from UNSM members on their proposed recommendations. As well feedback was
received through emails and letters. The Committee finalized their recommendati ons, which
were presented to the UNSM Board January 26th, 2017. Based on the feedback received, the
Committee finalized their recommendations and submitted them to the Minister of Municipal
Affairs. These recommendations are being presented to the Department of Municipal Affairs in
the next week or so, and will be shared with all municipalities at that time.
UNSM BOARD INITIATIVES REPORT – JANUARY
26, 2018 3
7. Asset Management
UNSM continues to support municipalities with asset management planning, as a requirement
of the 2014-24 Gas Tax Fund Agreement. FCM recently confirmed approval of funding from its
Municipal Asset Management Program (MAMP) to UNSM to provide basic training and skill
development resources to Nova Scotia municipalities to support them in implementing sound
asset management practices. UNSM held its first two MAMP-funded activities on November 7
(a 2-hour workshop on the role of staff in asset management planning) and November 8. Work
is underway to produce on online course for elected officials around asset management, and
the results of the pilot project on measuring linear assets are being compiled, to be shared with
municipalities.
8. Upcoming Events
FCM’s Sustainable Communities Conference, Feb. 6-8, 2018 in Ottawa
THE C.V.V. PROGRAM
A PRESENTATION TO COUNCIL MEMBERS –THE MUNICIPALITY OF CHESTER
INTRODUCTION –BACKGROUND
A television program on ocean racing in Nova Scotia, entitled the B.O.R.C., was produced in the 1980s
and a significant part of the production's content centred around Chester Race Week. The motion
picture became a classic and, to this very day, it is still being seen by international audiences.
In 2013 the program's popularity spiralled instigating a re-make and lengthening of the production
which included additional sequences of Chester and Race Week. The re-release of the program was
two fold –a version going back to television, which is ongoing, and a DVD version designed for
distribution to clubs and sea oriented organizations. The club version included specially made
vignettes on the province's yachting and boating opportunities and facilities. In the vignette for Chester
local sea sailing services and events were covered, identified and inserted.
THE FINAL PHASE
The producers of the B.O.R.C. project live in Chester and have made many television programs in the
area. They noted there was a strong need for a special project on the area as a tourist and visitor
destination, an entertaining piece highlighting boating and sailing opportunities but also showing that
Chester is not just a marvellous place to sail but a destination with unique attractions and
wonderful events that offer visitors a rare, different opportunity for adventure and enjoyment.
With this as their motivation, the producers reviewed the printed tourist materials available from the
Municipality and Nova Scotia Tourism. This then led to discussions with the area's entrepreneurs,
event organizers, shop owners, restauranteurs and artists. By early October of 2017 the producers had
gleaned enough information to design a program to fit the exposure needed. This has been called the
CVV –THE CHESTER VISITORS VIDEO.
By late October and into December the producers felt confident enough about the project's value that,
with the co-operation of local business people, they undertook the additional filming required for the
production and then proceeded with the off-line editing process to create a first full cut of the material
to establish what the CVV would look like.
As the modern medium dictates, today's most effective way to reach a large general audience is via the
internet. The CVV is designed primarily for use on the Municipality's web site but can also be used for
exposure in various other venues.
In many cases, a web site program will have a screen time of between four and five minutes. However,
it is felt that the CVV can easily run between six and seven minutes because its entertainment and
information values can sustain audience attention, interest and enjoyment. Should this proceed to its
show print completion, the Municipality of Chester will own the CVV program for its exclusive use for
a period of five years with the possibility of an extension.
-2 -
THE CVV FIRST FULL CUT
The cut can be screened at the Municipal building with input from the resident technician to link the
CVV format to the screening system in the office. The cut has a roughed in music track and a draft
narrative read to the visuals by the producer. At this point, a limited number of picture changes can be
made and the narrative content can be polished. Should the project proceed to completion a
professional narrator will be used and a full music and sound effects track will be created and mixed.
It must be emphasized that the quality of the cut is greatly reduced. The picture and sound track are the
editing working copy and have passed through at least five generations of edits –thus the images will
appear grainy and washed out.
IT IS IMPORTANT TO EMPHASIZE THAT THE CUT IS TO ESTABLISH WHAT THE CVV
WOULD LOOK LIKE. AGAIN, SHOULD THE PROJECT PROCEED TO COMPLETION, THIS
WORKING CUT WOULD GO TO A STUDIO IN HALIFAX WHERE THE ORIGINAL SHOT
FOOTAGE IS MATCHED TO THE WORKING CUT AND, IN AN ON-LINE PROCESS, A
TOTALLY NEW –BROADCAST QUALITY PICTURE AND SOUNDTRACK VERSION IS
MADE. THIS THEN IS TRANSFERRED TO THE REQUIRED DISTRIBUTION FORMATS.
PRODUCTION COST.
The producers have a genuine desire to see this project come to fruition as their contribution to benefit
the Chester area where they have lived for many years. Because of this, everything has been done to
keep costs to an absolute minimum. The producers have waived all remuneration for the creative
works and business associated with the project. These are listed below along with identification of no -
overhead or contingencies. The CVV is produced strictly at cost.
COST
Item A:
1.Producer time: production planning, pre-shoot/post $ Nil
2.Director/Camera through shoot, editing & post Nil
3.Off-line creative editing Nil
4.Script and narrative writing Nil
TOTAL ITEM A:Nil
-3 -
Item B:
1.Expenses incurred in development, pre-shoot & in pick-up filming
Auto/Gas/Supplies/Phones/Props & Camera supplies $325
2.Pick-up filming –DV Cam camera use, still camera use, studio
facility –Flat cost 100
3.Off-line editing equipment. Panasonic 7510 player,
7500A recorder, A7500 edit controller, DV cam recorder &
related equipment. Total edit time of equipment to undertake
off-line cut –31 days. Flat cost @ $30 per day 930
4.Edit room and office space rental share –heat & power
31 days @ $15 per day 465
5.Expenses to be incurred for on-line editing. Travel to
Halifax studios. Four sessions during final post.60
TOTAL ITEM B:$1880
Item C.
1.Final narrator's voice buy-out fee & studio record time $250
2.Music clearance rights fee 300
3.Final studio on-line edit & sound mix 1,400
TOTAL ITEM C: $1,950
Item D.
1.Overhead and contingency Nil
SUMMARY:
Item A:$Nil
Item B:$1,880
Item C:$1,950
Item D:$Nil
TOTAL PRODUCTION COST: $3,830
FUNDING: It is hoped that funding for the CVV project can be established through the resources of
the Municipality of Chester. Provisions for screen credits, besides ones requested by the Municipality,
can be designed should sponsors be needed for funding sources.
We thank Council for the opportunity to present this project for their consideration and look fo rward to
the possibility of screening the first working cut.
END OF PRESENTATION: Producer: Michael A. Brun, 46 King Street, Chester, N.S. B0J 1J0
January 30, 2018.
First Draft Narration
1.TAKE A FEW MINUTES SO WE MAY ENTERTAIN YOU AND EXPLORE
AN HISTORIC VILLAGE –A SEASIDE PARADISE.
2.CHESTER –SITUATED ON NOVA SCOTIA'S BEAUTIFUL SOUTH SHORE.
OH YES THE VILLAGE IS A SAILING CENTRE. SLEEK WOODEN
CLASSICS KNOWN AS BLUENOSERS RACE AND PUT ON A
SHOW HERE –MARVELLOUS TO WATCH.
3.BUT REALLY –THIS QUAINT VILLAGE ISN'T JUST A GREAT PLACE
TO SAIL. WALK BEYOND THE BEAUTIFUL SHORELINES AND THROUGH
THE PICTURESQUE, TREE LINED STREETS AND LANES AND YOU WILL BEGIN TO
DISCOVER THE TREASURES OF THE VILLAGE.
4.WONDERFUL SHOPS HERE SOME OFFERING DIFFERENT COLLECTIBLES AND
ONE OF A KIND GIFTS FOR THE DIFFICULT TO PLEASE.
5.OTHERS FEATURE UNIQUE, STUNNING CREATIVE WORKS FROM
OUR ARTISANS.
6.SOME TREASURES MADE OF WAX, OTHERS CREATED FROM FUSED GLASS.
7.EVERY YEAR THERE'S AN ART FESTIVAL IN CHESTER,EXHIBITING MANY
OF THE GEMS FEATURED IN THE GALLERIES AND SHOPS …......STAINED GLASS
AND JEWELLERY....... POTTERY AND CRAFTS …... QUILTS AND HOOKED
RUGS, AND CREATIONS FROM OUR INTERNATIONALLY RECOGNIZED
ARTISTS. THE ARTS FLOURISH HERE. FOR LOVERS OF COMEDY,
MUSIC AND DRAMA CHESTER HAS ITS OWN LIVE THEATRE.
8.A SHORT WALK FROM THE VILLAGE CENTRE IS ONE OF NOVA SCOTIA'S
TOP RATED 18 HOLE GREENS. A TRULY REMARKABLE CHALLENGING
COURSE WITH FANTASTIC OCEAN VIEWS. THE AIR HERE –EXHILIRATING.
9.YOU'VE BUILT UP AN APPETITE? LOCAL FARMERS AND FISHERMEN
WILL HELP WITH THAT.
10.CHESTER HAS AN EXCELLENT CHOICE OF PUBS, FINE RESTAURANTS AND
CAFES. THE PALATE CAN BE TEMPTED WITH CROWD PLEASERS LIKE
FRESH FISH AND CHIPS OR WITH DISHES USING INTERNATIONAL THEMES
AND FLAVOURS FROM JUST CAUGHT SEAFOOD AND FARM FRESH
PRODUCE.
11.ONE CAN DRINK AND DINE IN LEISURELY FRIENDLY SURROUNDINGS
RIGHT NEXT TO THE OCEAN OR IN COSY SPOTS WITH A BYGONE ATMOSPHERE
LIKE THAT OF NOVA SCOTIA'S OLDEST PUB …... WHICH DATES BACK
TO 1764.
12.NOW IF NOSTALGIA IS THE THING YOU'RE ON THE RIGHT GROUND. ONE
OF CHESTER'S FAVOURITE PLACES –GRAVES ISLAND. HERE EACH YEAR
VISITORS CAN EXPERIENCE ONE OF THE LARGEST OLD TIME CAR SHOWS
IN EASTERN CANADA WITH CLASSICS FROM THE MARITIMES, THE U.S.
AND ENGLAND.
13.GRAVES ISLAND, BESIDES HOSTING CLASSICS IT'S ALSO
A WELL EQUIPPED CAMP GROUND FOR FAMILIES IN CAMPERS
OR UNDER CANVAS AND AGAIN -SPECTACULAR VIEWS.
14.IF YOU'VE COME WITH YOUR OWN ACCOMMODATION OUR STORES
HAVE ALL THE NECESSARY SUPPLIES BUT, IF NOT, THE VILLAGE
HAS COMFORT FILLED INNS AND B & BS.
15.STAYING ON BOARD? LOTS OF ANCHORAGE AND THREE FULLY
EQUIPPED MARINAS. ANYONE CAN BE ON THE WATER –RENT A KAYAK
OR TAKE A FERRY OVER THE PRISTINE WATERS AROUND THE
UNSPOILT ISLANDS SURROUNDING CHESTER.
16.JUST OUTSIDE THE VILLAGE ANOTHER CLASSIC EVENT. THE
COVESIDE HUNTER JUMPER COMPETITION. FOR FIVE DAYS EACH
YEAR VISITORS CAN WITNESS THE LARGEST EQUESTRIAN EVENTS
IN ATLANTIC CANADA –ALL PART OF THE ENJOYMENT IN CHESTER.
17.THERE'S NO DOUBT THIS TREASURE CHEST OF A PLACE GETS ITS
HEARTBEAT FROM THE SEA WHICH HAS ALWAYS INFLUENCED
THE HOMES THAT BORDER THE VILLAGE'S SPECTACULAR SHORELINES
AND HARBOURS.
18.THERE'S A HOUSE TOUR IN AND AROUND CHESTER WHERE
VISITORS CAN ENJOY THE BEAUTY IN THE GARDENS
AND GET A SENSE OF CHESTER'S RICH, DISTINCTIVE HISTORY.
A VISIT TO THE HOMES AND THE VILLAGE MUSEUM WILL TAKE
ONE BACK TO THE BEGINNINGS OF THE AREA AND TO THE PEOPLE
WHO LAID DOWN THE VILLAGE ROOTS.
19.CHESTER WAS FOUNDED ON BOATBUILDING, FISHING AND –FARMING.
TO CELEBRATE THE AREA'S AGRICULTURAL PAST THERE'S A
MARVELLOUS LIVING HISTORY MUSEUM NEAR CHESTER IN NEW
ROSS. THIS IS ALSO THE PLACE WHERE SOME OF CANADA'S FINEST
FRUIT WINES ARE PRODUCED.
20.BUT ONE OF THE VILLAGE'S MOST CELEBRATED TRADITIONS
CENTRES AROUND THE INTERNATIONALLY RECOGNIZED –CHESTER
RACE WEEK.
21.FOR SAILING VESSELS –IT'S THE LARGEST FIXED KEEL REGATTA
IN CANADA.
22.THIS IS AMONG THE BEST IN OCEAN RACING. IT'S ALWAYS BEEN
TOUGH, DEMANDING, GRITTY SAILING ACTION.
23.SKIPPERS AND CREWS HAVE CHALLENGED EACH OTHER AND THE
SEAS OFF CHESTER FOR OVER 150 YEARS AND THEY COME IN THE
HUNDREDS FROM AROUND THE WORLD.
24.SPECTACULAR TO RACE –WONDERFUL TO WATCH. THE CHESTER
YACHT CLUB HOSTS THE EVENTS ….. AND THE VILLAGE JOINS
IN THE CELEBRATIONS. THIS MAKES CHESTER RACE WEEK A
MAJOR SEAFARING EVENT IN CANADA AND ALONG THE EASTERN
SEABOARD.
25.WHETHER YOU VISIT HERE FOR RACING, BOATING, THE SHOPS,
RESTAURANTS OR THE UNIQUE EVENTS, CHESTER IS A SEASIDE
PARADISE A PURE GEM ALONG THE SOUTH SHORE OF NOVA
SCOTIA.
26.FOR MORE INFORMATION ON VISITING CHESTER AND ITS
EVENTS PLEASE CONTACT THE CHESTER CHAMBER OF COMMERCE
AT www.recreation@chester.ca. WE LOOK FORWARD TO YOUR VISIT.
REQUEST FOR DECISION /DIRECTION
Prepared By:Matthew S. Davidson, P. Eng.Date January 24, 2018
Reviewed By:Matthew S. Davidson,P. Eng.Date January 24, 2018
Authorized By:Tammy S Wilson, CAO.Date January 26, 2018
CURRENT SITUATION
At the July 27, 2017 Council meeting, staff were directed (Motion 2017-388)to prepare a 10 Year
Capital Plan for the Zoe Valle Library and provide updates on the progress of ma intenance and
repairs.
RECOMMENDATION
It is recommended to Municipal, that staff update the 10 -year capital plan to include
the items associated with the Zoe Valle Library, as noted. Furthermore, work directly
with the Custodian and the Board of Trustee’s, to complete the work.
BACKGROUND
Last January,the Audit / Budget Committee met to review the 2017 -18 Capital & Operation
Budgets. It was during this meeting they were advised of a Major Grant application for the Zoe
Valle Library.The request was made to address the deterioration in the cladding and trim on th e
original section of the Library building. In addition, it is understood that the Zoe Valle Board of
Trustees have purchased aluminum storm windows (21) for the building from their existing funds.
The Audit / Budget Committee has asked that staff assess the building/work and advise
accordingly.
On April 12, 2017, the Engineering & Public Works Department (EPW)was directed by the CAO
to complete an inspection of the building and assess whether the work requested is necessary
and is keeping with the Agreement. As per the Agreement, as the owner of the building, MODC
is responsible for ensuring the building is kept in a condition that is suitable for its use.
On April 28th, 2017, a meeting was held with members of the Zoe Valle Committee (Board of
Trustees).The purpose of the meeting was to discuss the proposed renovations,the scheduling
of the requested inspection as well as the perceived need to update the written agreement.
REPORT TO:Warden Allen Webber and Members of
the Committee of the Whole
SUBMITTED BY:Engineering & Public Works Department
DATE:January 24, 2018
SUBJECT:Zoe Valle Library Inspection
ORIGIN:Council Request
2 Request For Decision
A visual inspection of the Zoe Valle Library was completed on May 4th, 2017 by EPW staff.Overall,
Staff and Board of Trustees agreed on many of the maintenance items. However, Staff was
concerned that there is more work to be completed to ensure the building is maintained in a
condition that is suitable for its use.Furthermore, the order and priority of the work that appears
to be required should be reviewed to ensure that the work is done in a cost -effective manner, in
terms of both capital and operational expenditures.
DISCUSSION
On October 23, 2017,staff completed a second, more in-depth inspection of grounds, as well as
both the exterior and interior of the building.Overall, the building and the property are very well
maintained. There are a couple of vegetation issues (i.e. Trees) which need to b e addressed, and
the property should be surveyed.As for the building, the exterior issues are as per previously
reported (i.e. windows, cladding, rotten section of sills,etc.), with the addition of an oil tank
replacement and chimney repairs.The interior had fewer issues, but it was noted that better
records must be kept or shared to verify that equipment is being maintained.Accessibility issues
were generally noted throughout the inspection, but until designations and regulations are in
place, staff believe we should not focus on these issues now.
On January 8, 2018, staff meet with the Library’s Custodian, Glen MacLeod,to review the
inspection(s)as well as discuss the capital plan for the Library. It was agreed, that we could hold
off on the major improvements (i.e. exterior renovations), without compromising the building
integrity, until it is determined if the property receives Federal Heritage status. A decision on the
buildings heritage status is anticipated in the next 18 months, the refore it is understood that
these improvements would likely take place in the next 3 years and should be included in the 10 -
year capital plan. The budget for this work is estimated at $75,000.00,but the level of funding is
unknown. The major improvements have not been included in the 10-year Capital Plan to date.
In terms of the 2018-2019 Capital Budget, we agreed that it would be best to focus on small
improvements, such as chimney repairs, basement window replacement, oil tank replacement,
vegetation issues and lot survey. Furthermore, we would try to investigate the rot issues , improve
energy efficiency and deal with the outstanding water treatment issues. We estimate that this
work will cost an estimated $12,000.00.
3 Request For Decision
IMPLICATIONS
Policy
As previously stated, the agreement in place is outdated and does require review to ensure
current practices (i.e. roles, funding responsibilities ) are recorded.
Financial/Budgetary
Funding arrangements must be determined for the FY 2018-19 to cover the cost of the
recommended improvements ($12,000).
Heritage status and funding arrangements must be determined before proceed ing with major
improvements ($75,000) in future fiscal years, starting in FY 2019-20.The major improvements
relate to the exterior, such as, replace/refurbish the windows (storm and wood), cladding, rotten
section of sills.
Environmental
NA
Strategic Plan
2. Continually improve public satisfaction with municipal services;
3. Ensure sufficient infrastructure is available to best serve our residents and businesses;
6. Promote conditions conducive to fostering economic prosperity.
Work Program Implications
Currently,EPW Staff involvement was not included in current capital or operational work
program for the FY 2018-19.
OPTIONS
1.Add the improvement work to the 10-year Capital Budget,2.Defer any decision on the matter and direct staff to bring back further information as
identified by Council.
ATTACHMENTS
N/A
INFORMATION REPORT
Prepared By:Bruce Forest/Christa Rafuse Date:January 31, 2018
Reviewed By:Date:
Authorized By:Tammy Wilson, MURP, MCIP Date:February 8, 2018
CURRENT SITUATION
Policy requires a report for Council and CAO on purchases over $10,000 policy -04.
This snow blower attachment for the CAT skid steer has been purchased and is in use at the KMEC.
RECOMMENDATION
N/A
BACKGROUND
Based on increased storms and the need to improve road conditions it was determined that a snow
blower attachment was needed for the CAT skid steer.The KMEC site has many locations not suitable for
snow removal using traditional plowing methods. A snow blower allows you to work in two different
directions and get very close to locations without the potential of damage.Based on ongoing issues
concerning both time constraints and staff issues (health issues and/or short staffed), previously these
larger areas of snow removal were completed by shoveling.
DISCUSSION
The snow blower attachment is specific to the equipment manufacturer. It uses a combination of machine
hydraulics and hydraulics on the snow blower.Alternate pricing from other manufacturers for similar
equipment was investigated but was found to be completely unadaptable.All independent machine
providers have their own processes for wiring which also presented a barrier to using competitors.
IMPLICATIONS
Our purchasing policy allows for alternative procurement when it is a condition of compatibility with
existing products.
Policy
P-04 –Procurement Policy
REPORT TO:CAO
SUBMITTED BY:Bruce Forest/Christa Rafuse, P.Eng
DATE:January 31, 2018
SUBJECT:Purchase of Snow Blower Attachment
ORIGIN:
2 Information Report
Financial/Budgetary
The total cost of the snow blower attachment was $10,500 plus HST.This was a budgeted item
Environmental
N/A
Strategic Plan1.Maintain a high level of fiscal responsibility;2.Continually improve public satisfaction with municipal services;3.Ensure sufficient infrastructure is available to best serve our residents and businesses.
Work Program Implications
N/A
OPTIONS
N/A
ATTACHMENTS
COMMUNICATIONS (INTE RNAL/EXTERNAL)
N/A
Pilot Study: Methane Emission Monitoring
Kaizer Meadow Environmental Management Center
1
About Us
Eosense is a product company that designs and builds environmental gas
monitoring devices.
History
●Founded in 2009
Today
●Experts in soil gas
measurements and
analysis
●Instruments deployed
around the globe
2
Data Source: GeoNova
Soil Flux ⬌ Greenhouse Gas Emissions
3
Soil Flux and Landfills
4
Project Initiative
●In 2015, landfills accounted for 20% of
Canadian methane emissions.
●In Nova Scotia, landfills are directly
emitting gas to the atmosphere.
●Despite the 1997 organics ban, landfills
are still composed of ⅓ organics.
5
Project Objectives
6
Data Source: GeoNova
1.Quantify methane (CH4) emissions
2.Assess the feasibility of installing a
gas collection system
Kaizer Meadow Environmental Management Center
●Municipality of the District of Chester
●Second largest landfill
●2 generations of landfills
Methods
7
Surface ➜ eosFD-CH4 ➜ emission data
Vents ➜ GEM5000 ➜ composition and flow of gas
8
Site Overview
Equipment setup
9
Results - Vent Gas Composition
10
Results - Vent Gas Composition
11
Results - Spatial Variability
12
Results - Spatial Variability
13
Results - Weather-Related Trends
14
Results - Weather-Related Trends
15
Conclusions
16
Estimated maximum CH4 emissions:
●10 - 2,040 T/yr
●Based on field measurements with eosFD-CH4
●Enough CH4 to:
○Power ~9 - 1,900 homes/yr
○Fill ~455 - 88,900 tanker trucks
Estimated CH4 generation:
●1,165 - 1,275 T/yr
●Based on model estimates (BC MOE)
●Enough CH4 to:
○Power ~1,080 -1,185 homes/yr
○Fill ~36,000 - 39,000 tanker trucks
Thank you!
17
Questions?
18
Alex Martell: alex@eosense.com
Colleen Gosse: colleen@eosense.com
Deirdre Mallyon: deirdre@eosense.com