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MUNICIPAL COUNCIL
AGENDA
Thursday,March 8, 2018
Chester Municipal Council Chambers
151 King Street, Chester, NS
1.MEETING CALLED TO ORDER.
2.APPROVAL OF AGENDA/ORDER OF BUSINESS.
3.PUBLIC INPUT SESSION (8:45 a.m. to 9:00 a.m.)
4.MINUTES OF PREVIOUS MEETING:
4.1 Council –February 22,2018
5.COMMITTEE REPORTS:
5.1 Committee of the Whole –March 1, 2018 –Warden Webber
(approval of motions only)
5.2 Committee of the Whole –February 15, 2018 –Warden Webber
(receive minutes only)
5.3 Village Area Advisory Committee –November 21, 2017 –Councillor Barkhouse
(receive minutes only)
5.4 Recreation and Parks Committee –October 16, 2017 –Councillor Barkhouse
(receive minutes only)
5.5 Citizens Landfill Monitoring Committee –September 25, 2017 –Councillor
Church. (receive minutes only)
5.6 Any other Committees.
6.MATTERS ARISING:
6.1 Letters of response from NS Department of Transportation and Infrastructure
Renewal dated February 24, 2018 (from Council –February 8, 2018):
a)Ice Buildup, Trunk 3, Western Shore Lunenburg County (2018-068)
b)Beech Hill Road and Trunk 3 Intersection Gold River Lunenburg County
(2018-069)
c)Ditch with no culvert, Mona Marie Lane Route 329 Fox Point (2018-070)
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7.CORRESPONDENCE:
7.1 Update and thank you from Carroll Randall regarding Nova Scotia 55+ Games
2017 held September 13-16 in Lunenburg County (appointment at 9:00 a.m.)
8.NEW BUSINESS.
9.IN CAMERA:
9.1 Section 22 (2)(c)–Personnel Matters –Vacation Pay-out
9.2 Section 22 (2)(e)–Municipal Contract Negotiations
10.ADJOURNMENT.
APPOINTMENT
9:00 a.m.Carroll Randall,regarding update on Nova Scotia 55+ Games 2017 held
September 13-16 in Lunenburg County.
REQUEST FOR D ECISION
Prepared By:Bruce Forest/Christa Rafuse, P.Eng.Date February 28, 2018
Reviewed By:Tammy Wilson Date March 2018
Authorized By:Tammy Wilson Date March 2018
CURRENT SITUATION
Currently the Kaizer Meadow landfill operations includes a sewer truck on site that is no longer a part of
the treatment process. Although it is part of the existing permit we have made application over seven (7)
months ago to officially remove from the permit. The unit has exceeded its expected life span and has not
been utilized over the past three (3) years. It can easily be removed and stationed on site until such permit
approval is received.
RECOMMENDATION
The sewer truck owned by municipality has been out of service the last three (3) years and the unit has
exceeded its expected life span. While the unit will remain on site as part of the existing permit
requirement the truck can be transformed into a roll -off truck and fully utilized.
Staff are requesting a decision from Council on the purchase of roll off equipment to transform an
existing vehicle at the KMEC to a roll off truck along with containers.
BACKGROUND
The Municipality of Chester has worked very hard with Sustane to implement significant changes and
have agreed to work together to create synergies and cost benefits to both sides.
The existing sewer truck as it is has not been used due to its lack of capacity to process. A company is
contracted to return every 3 years to decant the geo -tubes as part of the treatment process.
DISCUSSION
Based on the upcoming changes brought about by the Sustane model we have determined we can use at
both the KM site and Sustanes site. The benefit to KM is the usage of equipment and labour to be
subsidized with full cost recovery. By selling our services to Susta ne this is mutually beneficial and we can
work together in a fair and economical approach.It’s a model that has been agreed upon as we have
entered into this long term partnership and should of cost benefit to both businesses.
REPORT TO:CAO and Council
SUBMITTED BY:Christa Rafuse, P.Eng/Bruce Forest
DATE:February 28, 2018
SUBJECT:Roll Off Container
ORIGIN:
2 Information Report
In addition,we are able to alleviate hours on our loader and those pressures to move materials on site
from our public depot. We have the opportunity to easily transfer roll-off containers and a backup to the
loader should it require repair/maintenance.
Long term other uses that may include synergy with Public Works with the potential to incorporate geo -
tubes at the WWT plant(s) and utilizing roll off for transferring to KM.As the Eco-park grows this service
and other potential opportunities may be offered to our tenants at Kaizer Meadow. The growth and
efficiencies will be witnessed as time progresses.
IMPLICATIONS
Policy
P-04 –Procurement Policy
Financial/Budgetary
The lifecycle cost analysis and attached information has been vetted through our finance department. This
would be our first example of shared services under the intended model. We propose a $60 per hour cost
to Sustane for this particular roll-off container service.
The cost for the purchase of the roll-off equipment and the containers is part of the 2017/18 budget and
the equipment is on site and ready for pickup. The cost will be approximately $57,000 ($37,000 for
equipment and $20,000 containers).
Environmental
N/A
Strategic Plan
1.Maintain a high level of fiscal responsibility;
2.Continually improve public satisfaction with municipal services;
3.Ensure sufficient infrastructure is available to best serve our residents and businesses.
Work Program Implications
N/A
OPTIONS
Municipal council can provide direction and/or request further information.
ATTACHMENTS
N/A
COMMUNICATIONS (INTE RNAL/EXTERNAL)
N/A