HomeMy Public PortalAbout2018-05-03_COW_Public_Agenda PackagePage 1 of 1 of Agenda Cover Page(s)
Committee of the W hole
AGENDA
Thursday,May 3, 2018
Chester Municipal Council Chambers
151 King Street, Chester, NS
1.MEETING CALLED TO ORDER.
2.APPROVAL OF AGENDA/ORDER OF BUSINESS.
3.PUBLIC INPUT SESSION (8:45 A.M.–9:00 A.M.)
4.MINUTES OF PREVIOUS MEETING:
4.1.Committee of the Whole –April 10, 2018
4.2.Committee of the Whole –April 19, 2018
5.MATTERS ARISING.
6.POLICY DEVELOPMENT/REVIEW.
7.CORRESPONDENCE.
8.NEW BUSINESS:
8.1 Request for Decision prepared by Strategic Initiatives Coordinator dated April 27,
2018 regarding Water Supply Upgrade By-law.
8.2 2018-19 Business Plan (Operating and Capital Budget)
a)2018-19 Operating and Capital Budget Presentation
b)2018-19 Capital Plan Presentation
8.3 Plan Review –Public Consultation Debriefing.
9.IN CAMERA:
9.1 Section 22(2)(a)of the MGA –Land Negotiations –Simms Settlement (Update)
10.ADJOURNMENT.
REQUEST FOR D IRECTION
Prepared By:Jonathan Meakin,
Strategic Initiatives Coordinator
Date April 26, 2018
Reviewed By:Date
Authorized By:Tammy Wilson, MURP, MCIP, CAO Date April 27, 2018
CURRENT SITUATION
During its November 21, 2017 meeting, the Committee of the Whole confirmed the
development of a Water Supply Upgrade Lending Program By-Law as a Strategic Priority for the
Municipality of the District of Chester (MODC). Authorized by the Municipal Governme nt Act,
such a By-Law enables the MODC to provide financing to eligible property owners in the
Municipality for the construction of a new dug or drilled well, or an upgrade to an existing well
that is required to source potable water for the property.
A Water Supply Upgrade Lending Program provides a strategy to help secure residential water
supply in the Municipality. The MODC’s Municipal Climate Change Action Plan (2013) identified
the increased likelihood of drought as a threat to re sidential on-site water supply. This threat
became a reality during the summer of 2016 when many residents experienced dry wells and a
disrupted water supply to their homes.
RECOMMENDATION
That the Committee of the Whole review the draft Water Supply Upgrade Lending Program By-
Law and provide direction on the specific points raised in this Staff Report.
Recommended next steps include:
Staff will make any amendments to the By-Law following the Committee of the Whole’s
review and prepare the By-Law and finalize the Financing Agreement for legal review.
Finalize the By-Law and Financing Agreement for First Reading at the May 31, 2018
Council meeting and Second Reading in June, with the goal of the By-Law being Effective
in late June 2018.
BACKGROUND
Amendments to the Municipal Government Act introduced in November 2016 permit
municipalities to provide homeowners with low interest loans to help with the upfront cost of
water supply upgrades for qualifying properties. To date, two other municipalities (Municipal
REPORT TO:Committee of the Whole
SUBMITTED BY:Administration
DATE:May 3, 2018
SUBJECT:Water Supply Upgrade Lending Program
ORIGIN:Strategic Priorities
2 Request For D irection
District of Argyle and the Municipal District of Yarmouth) have developed and adopted a Water
Supply Upgrade Lending Program By-Law. The draft MODC Water Supply Upgrade Lending
Program By-Law and Financing Agreement are modelled on these existing programs, but with
some additional refinements that reflect Council’s focus o n well upgrades only as well as MODC
Staff’s clarification of process and regulations.
The MGA provisions for a Water Supply Upgrade Lending Program are:
Power to expend money
65 The council may expend money required by the municipality for:
(acb) providing for, financing and installing equipment, including containers, on private
property for the purposes of the supply, use, storage or conservation of water;
By-law regarding equipment charges
81A (1)The council may make by-laws imposing, fixing and providing methods of
enforcing payment of charges for the financing and installation of any of the following
on private property with the consent of the property owner:
(b) equipment installed pursuant to an expenditure under clause 65(acb).
DISCUSSION
The Water Supply Upgrade Lending Program By-Law will be accompanied by a Financing
Agreement that will include details concerning administrative processes and responsibilities o f
Qualifying Property Owners.The Financing Agreement is under development, but direction
from the Committee of the Whole on the following key points of the By-Law will enable
completion of the Financing Agreement and other Appendixes in preparation for legal review
and Council’s First Reading.
In addition to a review of the Water Supply Upgrade Lending Program By-Law as a whole, the
Committee of the Whole is asked to review the following in particular:
Clause 1.4 –Confirmation of a Maximum Eligible Amount (loan)of $10,000.
The Committee may want to consider the Maximum Eligible Amount in the context of
the program budget amount that Council must set.Funds for the loan program would
be borrowed from reserve and thus do not impact the 2018-19 Budget. Council may
wish to set the limit for the fiscal year. Previous amounts discussed were in the range of
$100,000 to $200,000 for the first year, with a reassessment in subsequent years.
3 Request For D irection
For comparison, the Municipal District of Argyle offers a maximum eligible amount of
$15,000 and the Municipal District of Yarmouth offers a maximum eligible amount of
$10,000.
Clause 1.6 –Qualifying Property Definition.
Does the Committee agree with this exclusion incorporated by other municipal units in
their Water Supply Upgrade Lending Program By-Laws?“Multi-unit residential or non-
profit owned buildings, new construction or business/industrial premises are not eligible
for the Water Supply Upgrade Lending Program.”Staff recommend that while excluding
business and industrial premises is reasonable, multi-unit residential and non-profit
owned buildings ought to be eligible.
Clause 2.2.1 –Qualifying Property Owner Restriction.
Does the Committee agree with the restriction that Qualifying Property Owners not be
“in default of any municipal taxes, rates or charges, and has not been so for up to the
past two years”?This two-year window of being in good standing is consistent with
MODC’s Tax Sale Policy. Does the Committee feel this restriction reasonable for the
Water Supply Upgrade Lending Program?
Clause 2.2.5 –Affidavit Requirement
Does the requirement of the Qualifying Property Owner signing an affidavit certifying
that a Water Supply Upgrade is necessary seem reasonable?
Clause 2.6 –Event of Default
Does the Committee feel it is reasonable that default in a Water Supply Upgrade Loan
repayment schedule should trigger immediate payment of the entire loan, subject to the
Municipality’s default interest rate and process for repayment?
Clause 3.7 –Sale of Qualifying Property
Staff recommends that when a Qualifying Property is sold to a new owner, the original
Qualifying Property Owner must immediately repay the Water Supply Upgrade Loan in
full.
Clause 4.3 –Interest Rate
What is the Committee’s opinion on the merits of a fixed rate versus a variable rate of
interest applied to the Water Supply Upgrade Loan? A fixed rate would need to be set at
a higher rate due to the risk of the Municipality losing money should the cost of
4 Request For D irection
borrowing increase more than a fixed rate. A variable interest rate can be adjusted
annually, and offers a transparent process for the Municipality by virtue of setting the
rate at prime +#%.
For comparison,the Municipal District of Argyle charges an interest rate of 3%on loans
provided through their Water Supply Upgrade Lending program.The Municipal District
of Yarmouth sets an interest rate based on their cost of borrowing at the time the
Financing Agreement is signed.
Section 5.0 –Administration Fee
What is the Committee’s opinion on including an administration fee as a user pay rate of
a percentage of costs,or whether costs for program administration should be drawn
from general tax revenue in terms of existing operating costs? (Other municipal units
estimate that each Water Supply Upgrade Lending Program file requires five (5) hours of
staff time.)MODC’s By-Law 72: Private Street Improvement and Maintenance By-Law
applies an administration charge of 10%, a rate that would be too high for the Water
Supply Upgrade Lending Program.Alternatively,Council could direct staff to make the
interest rate a little higher than market rate in lieu of an administration fee and cover
administration costs that way.
For comparison, the Municipal District of Argyle does not charge an administration fee .
The Municipal District of Yarmouth charges a flat $200 administration fee per
application, which is payable up front, is not part of the water supply upgrade loan
amount, and is refundable up to 80% should an application to the program be
unsuccessful.
IMPLICATIONS
Policy
The development of a Water Supply Upgrade Lending Program By-Law.
Financial/Budgetary
Funds for the loan program would be borrowed from reserve and thus do not impact the 2018-
19 Budget. Council may wish to set the limit for the fiscal year. Previous amounts discussed were
in the range of $100,000 to $200,000 for the first year, with a reassessment in subsequent years .
Environmental
The implementation of a Water Supply Upgrade Lending Program By-Law would support
5 Request For D irection
strategies outlined in the Integrated Community Sustainability Plan and the Municipal Climate
Change Action Plan.
Strategic Plan
Continually improve public satisfaction with municipal services;
Ensure sufficient infrastructure is available to best serve our residents and businesses;
Strengthen and support environmental, cultural, and social resources;
Continually reinforce the positive image of the Municipality through leadership in public
engagement and communication; and
Promote conditions conducive to fostering economic prosperity.
Work Program
Program Development:
In addition to work done by the CAO Office and Finance Department, the Information Services
Department will have program development tasks in needing to provide communications
services.Early promotion will focus on residents who reported dry wells during t he summer of
2016.
Program Administration:
For the Water Supply Upgrade Lending Program, the CAO/Administration Department and the
Finance Department can expect to spend about five (5) hours in total per application/file.
OPTIONS
Information and options (outlined under ‘Discussion’)are presented for review by the
Committee of the Whole.
ATTACHMENTS
Water Supply Upgrade Lending Program By-Law DRAFT
COMMUNICATIONS (INTE RNAL/EXTERNAL)
Process for By-Law review, discussion, and adoption.
Promotion of programs through external and internal communications channels.
Municipality of the District of ChesterWater Supply UpgradeLending ProgramBy-LawBy-Law No.##
Water Supply Upgrade Lending Program By-Law ##(continued)
Notice of Intention to Adopt –Council –Page 2 of 8First Reading of Council –Council –Second Reading of Council –Council –Effective Date –
MUNICIPALITY OF THE DISTRICT OF CHESTER
WATER SUPPLY UPGRADE LENDING PROGRAM BY-LAW
BY-LAW ##
1.0 DEFINITIONS1.1 CAO means the Chief Administrative Officer for the Municipality, or her/hisdesignate.1.2 Director of Finance means the Director of Finance & Treasurer for theMunicipality, or her/his designate.1.3 Financing Agreement means the Water Supply Upgrade Lending ProgramFinancing Agreement, the written, signed agreement between the owner of aQualifying Property and the Municipality for financing of a Water SupplyUpgrade.(Appendix 1: Water Supply Upgrade Lending Program FinancingAgreement)1.4 Maximum Eligible Amount means the maximum amount that the Municipalitywill lend to a Qualifying Property Owner for any combination of Water SupplyUpgrades.The Municipality of the District of Chester’s maximum eligible amountis ten thousand dollars ($10,000.00).1.5 Municipality means the Municipality of the District of Chester, and includes itsemployees, agents, or designated third party contractor.1.6 Qualifying Property means an owner-occupied residential property locatedwithin the Municipality that meets the eligibility criteria for participation in theWater Supply Upgrade Lending Program.Multi-unit residential or non-profitowned buildings, new construction or busine ss/industrial premises are noteligible for the Water Supply Upgrade Lending Program.1.7 Qualifying Property Owner means the individual, individuals, or entity inpossession of the title for the Qualifying Property. The Qualifying Property Ownermay be responsible for paying taxes in relation to the Qualifying Property.1.8 Water Supply Upgrade means the construction of a new dug or drilled well, oran upgrade to an existing well that is required to source potable water for theproperty, as well as the installation of equipment such as a well pump, a water
Water Supply Upgrade Lending Program By-Law ##(continued)
Notice of Intention to Adopt –Council –Page 3 of 8First Reading of Council –Council –Second Reading of Council –Council –Effective Date –
line, electrical connection, and other equipment to improve the supply, use, andconservation of potable water as required for the Water Supply Upgrade.1.9 Water Supply Upgrade Loan means the local improvement charge levied on theQualifying Property pursuant to section 81A of the Nova Scotia Municipal
Government Act, and is equal to the value of the approved Water Supply Upgradeup to the Maximum Eligible Amount.1.10 Water Supply Upgrade Lending Program or Program means a programestablished by the Municipality under which Qualifying Property Owners mayobtain financing for construction of Water Supply Upgrades under the terms andconditions of the Financing Agreement.
2.0 ADMINISTRATION2.1 A Qualifying Property Owner within the Municipality may apply to theMunicipality for financing of a Water Supply Upgrade to the property.(SeeAppendix II: “Water Supply Upgrade Program –Registration Form and Checklist.)2.2 Lending shall be subject to the approval and agreement in writing of the CAO onbehalf of the Municipality,which shall be subject to the sole discretion of theMunicipality and the execution of a Financing Agreement. The conditions thatmust be met for approval include:2.2.1 that the Qualifying Property Owner is not in default of any municipaltaxes, rates or charges,and has not been so for up to the past two years;2.2.2 that Water Supply Upgrade must comply with applicable provincialand/or federal regulations;2.2.3 that the contractors must have a valid Department of Environment licenseto carry out a Water Supply Upgrade;2.2.4 compliance with other conditions as indicated in the Financing Agreementthat may be modified from time to time;2.2.5 an affidavit signed by the Qualifying Property Owner that certifies a WaterSupply Upgrade is necessary to address a potable water supply issue tothe Qualifying property.
Water Supply Upgrade Lending Program By-Law ##(continued)
Notice of Intention to Adopt –Council –Page 4 of 8First Reading of Council –Council –Second Reading of Council –Council –Effective Date –
2.3 The Water Supply Upgrade Loan shall become payable on the completion of thecontract for the installation of the Water Supply Upgrade in accordance with theFinancingAgreement. The Water Supply Upgrade Loan may consist of:2.3.1 the cost of the Water Supply Upgrade and all associated labour costs,permit fees,and applicable taxes;2.3.2 interest charges, including any additional interest arising due to anydefault of payment.2.4 The owner of a Qualifying Property may elect to pay the Water Supply UpgradeLoan by equal installments over a period of not more than 10 years, on whichinterest shall be payable as set out in the Financing Agreement.2.5 The Municipality shall not be responsible for ongoing maintenance and operatingcosts of the Water Supply Upgrade. The Water Supply Upgrade is owned andmaintained by the owner of the Qualifying Property.2.6 In the event of default of any payment under the Financing Agreement,theoutstanding balance shall be immediately due and payable. Interest shall beaccrued on the amount then due and payable through the same process and atthe same rate applied by the Municipality for unpaid taxes and charges in default.2.7 The Director of Finance shall maintain a separate account of all monies due forthe Water Supply Upgrade Loan, identifying the following for the QualifyingProperty:2.7.1 the names of the property owners, assessment account number, PID, andcivic addresses;2.7.2 the original amount of the Water Supply Upgrade Loan advanced;2.7.3 the annual amounts paid to the Municipality to repay the Water SupplyUpgrade Loan,with principal and interest paid clearly distinguished;and2.7.4 an annual statement of account on the anniversary date of the WaterSupply Upgrade Loan, showing the principal balance owing at the end ofthe previous year, total amount paid during the year, amount of interest
Water Supply Upgrade Lending Program By-Law ##(continued)
Notice of Intention to Adopt –Council –Page 5 of 8First Reading of Council –Council –Second Reading of Council –Council –Effective Date –
included in the payments, and the balance of the principal owing at theend of the year.
3.0 LIEN3.1 On completion of a Water Supply Upgrade pursuant to the Financing Agreement,the Water Supply Upgrade Loan shall become a lien levied on the QualifiedProperty in accordance with the Municipal Government Act.3.2 Barring grounds for the application of Section 2.6 of this By-Law, the portion ofthe annual repayment of the Water Supply Upgrade Loan shall be equal to thetotal loan outstanding divided by the number of years remaining, with applicableinterest.3.3 The Water Supply Upgrade Loan advanced pursuant to this By-Law constitutes afirst lien on the property and has the same effect as rates and taxes under theNova Scotia Assessment Act.3.4 A Water Supply Upgrade Loan is collectable in the same manner as rates andtaxes under the Municipal Government Act, and is collectable at the same timeand by the same proceedings as taxes in the event of default.3.5 The lien provided for in this By-Law shall become effective on the date on whichthe CAO receives a Certificate of Completion (Appendix III)confirming that theagreedupon Water Supply Upgrade has been completed.3.6 The lien provided for in this By-Law shall remain in effect until the total WaterSupply Upgrade Loan, including any accrued interest and administrative charges,has been paid in full.3.7 In the event the Qualifying Property is transferred to a new owner, the entireamount becomes immediately payable to the Municipality and the loan shall berepaid in full, including accrued interest, by the original Qualifying PropertyOwner.
4.0 INTEREST4.1 Interest shall accrue on any Water Supply Upgrade Loan and associated chargeswhich remain outstanding from the date of billing.
Water Supply Upgrade Lending Program By-Law ##(continued)
Notice of Intention to Adopt –Council –Page 6 of 8First Reading of Council –Council –Second Reading of Council –Council –Effective Date –
4.2 Interest shall begin accruing on a Water Supply Upgrade loan on the earlier of:4.2.1 Date Certificate of Completion is received by the CAO; or4.2.2 Thirty (30) days from the date of the last submitted invoice for payment.4.3 Barring grounds for the application of Section 2.6 of this By-Law,interest at arate of ##%is payable on the amount deemed outstanding for a Water SupplyUpgrade Loan.
5.0 ADMINISTRATION FEE5.1 A one-time administration fee of ##%will form part of the application process.5.2 80% of the administration fee will be refundable should the applicant’s WaterSupply Upgrade Lending Agreement not be executed.5.3 The administration fee will not form part of the Water Supply Upgrade LoanAmount.
Water Supply Upgrade Lending Program By-Law ##(continued)
Notice of Intention to Adopt –Council –Page 7 of 8First Reading of Council –Council –Second Reading of Council –Council –Effective Date –
Annotation for Official By-Law BookDate of First ReadingDate of advertisement of Notice of Intent to ConsiderDate of Second ReadingDate of advertisement of passage of By-Law *Date of mailing to Minister a certified copy of By-LawI certify that this Voting By-Law ##was amended by Council and published as indicatedabove
_____________________________________P. M. Myra, Municipal Clerk Date*Effective Date of the By-Law unless otherwise specified in the text of the By-Law
Water Supply Upgrade Lending Program By-Law ##(continued)
Notice of Intention to Adopt –Council –Page 8 of 8First Reading of Council –Council –Second Reading of Council –Council –Effective Date –
I, Pamela M. Myra, Municipal Clerk of theMunicipality of the District of Chester do herebycertify that the above is a true copy of anadvertisement duly advertised in the LighthouseBulletin on DATE.Given under the hand of the Municipal Clerk andunder the corporate seal of the said Municipalitythis_____day of _____, 2018
__________________________________Pamela M. MyraMunicipal Clerk
Operating and
Capital Budget
2018-19
Committee of the Whole
May 3, 2018
Draft 2
OVERVIEW
•Operating Budget $ 25,063,795 (excludes depreciation)
$ 27,553,015 (with depreciation)
•Capital Budget $8,428,425
Borrowing $ 6,067,467[ anaerobic digestion $5M;
Water $500K; Landfill $190K; sewer $322,467)
•Proposed 2017/18 Tax Rate
•Residential $0.705 per $100 of Assessment (same as last yr.)
•Commercial $ 1.53 (same as last yr)
•Solid Waste Rate $0.1205 (1.90 cent increase from last yr)
Overview-Impact of Tax Rate
•Impact on residential property assessed at $100,000
•70. 5cents $705.00 (Residential Rate)
•12.05 cents $120.50 (Solid Waste Management)
$825.50
•Service level enhancement –Winter Road Maintenance; EconomicDevelopment-; Well Rehabilitation By -law; Website / EngagementImprovements; Internal Controls -PO Module; Tax Billings -to all propertyowners; Expanded Visitor Information Services Program; New RossCommunity School Use Partnership
•Initiatives that achieve Council’s strategic plan goals and are important toour residents
BUDGET HIGHLIGHTS
High Level of Fiscal Responsibility
•Internal Controls -Purchase Order Module ($24K)
•Increasing Reserves ($2.96 M transferred)
•Development of a Debt Management Strategy
•Procurement Policy Review
•Development of an Expense and Hospitality Policy
•Revised Audit Committee
Improved Satisfaction with Municipal Services
•Records Management –Continued Implementation
•Service Capacity Review-Continues
•Shared Service Delivery –Building Inspection; Fire Inspection; Dangerous/Unsightly
•Safety Program-Implementation of Work Program ($79K)
•Sherbrooke Lake Water Quality Monitoring ($12K); Fox Pt Lake $5K
•Chester Village –Winter Road Maintenance ($13.5K)
•Visitor Information Services Expansion ($41K)
Infrastructure to best serve our residents and businesses
•Sewer Infiltration /Video & Cleaning Program ($60K)
•Chester Village Sewer ($60.5K)
•Mill Cove Sewer Upgrades ($100K carry -over)
•Western Shore Sewer ($100K carry -over )
•Otter Point Sewer Upgrades ($42.5K)
•Trail Maintenance/ Bridges / Upgrades ($57.8K)
•Gold River Park/Playground ($15K -grant)
•Mill Cove Fire Protection System ($55K)
•Highway 3 Streetscape Implementation ($650K)
•Chester Village Water –Design ($500K; 2 yrs.)
•Broadband Planning/Design work ($50K)
•Well Upgrade By-law
•Service Expansion Options Analysis -Chester Basin ($30K)
•Chester Basin Wharf Repairs ($65,125)
•Regent Street Upgrades ($31,250)
BUDGET HIGHLIGHTS
Support Environmental, Cultural and Social Resources
•Municipal Plan Review ($25K)
•Fire Services
•FIT Gear ($12K)
•Small Equipment / Dry Hydrants ($10K)
•Training Grants ($5,500)•New Ross Community School Use ($5K)
•Pro Kids Funding Raising ($45K in revenue; $45k in expense)
•Low Income –Property Tax Rebate ($40K)
•Tax Exemption / Reduction Program for Non -Profit Organizations ($235k)
•Grants to organizations (All Grants $321K)
•Well Rehabilitation Program
•Water Quality Monitoring-Fox Pt Lake; Sherbrooke Lake
•Active Living Strategy Update
•Gold River Park-Community Use Proposal
BUDGET HIGHLIGHTS
Leadership in Public Engagement and Communications
•Municipal Plan Review –Consultation Sessions($25K)
•‘Voices and Choices’–Web based public engagement tool ($10K)
•Funds continue for Municipal Newsletter ($13K)
Promote conditions Conducive to Fostering Economic Prosperity
•Exploring Wet Anaerobic Digestion Feasibility for COMFIT approval
•Sector Strategy ($30K)
•Local Business Excellence Awards ($3.5K)
•Marketing and Promotions ($25K)
•Tourism Grants ($18K)
•Visitor Information Services Expansion ($41K)
•Continuation of Business Retention and Expansion (BRE)
•Business / Industrial Park –land acquisition and development ($250K plus land $))
•Land Fill Project –Sustane
•Economic Development Sponsorship Grants ($5k)
BUDGET HIGHLIGHTS
COMPARISION OF TAX RATES -RESIDENTIAL
Municipality 2014/14 2015/16 2016/17 2017/18 2018/19
Annapolis Co.0.98**0.98**0.98**0.995**
Colchester Co.0.84**0.85**0.87**0.88**
Cumberland Co.1.04 1.04 1.04 1.040
Hants, East 0.87****0.8573**0.8704**0.8585**0.8607**
Hants, West 0.97**1.0064**1.016**1.016**
Kings 0.85**0.85**0.853**0.853**
Yarmouth 1.16**1.16**1.16**
Queens 0.97?1.85 0.97 /1.85 1.02/1.90 1.02/1.90 1.04/1.92
Lunenburg MD 0.81**0.81**0.81**0.81**
Chester MD 0.685**0.685**0.685**0.705**0.705**
** base rate, area rates additional
COMPARISION OF TAX RATES-COMMERCIAL
Municipality 2014/15 2015/16 2016/17 2017/18 2018/19
Annapolis Co.1.80**1.80**1.80**1.80**
Colchester Co.2.25**2.25**2.27 2.28
Cumberland
Co.
2.63 2.63 2.63 2.63
Hants,East 2.70**2.70**2.71 2.66**2.61**
Hants,West 1.68**1.80**1.80**1.80**
Kings 2.287**2.287**2.28**2.28**
Yarmouth 2.15**2.15**2.15**
Queens 2.07 /2.95 2.07/2.95 2.12/3.00 2.12/3.00 2.14/3.02
Lunenburg MD 1.957**1.957**1.957**1.957**
Chester MD 1.53**1.53**1.53**1.53**1.53**
DEBT REPAYMENT
____No new projects _______ Implementation of Capital Plan ______ 15% Threshold
RESERVES
Opening
balances
March 2018
Transfers
from
Reserves
Transfers into
Reserves
Interest
Earned Liability
Forecasted
balances
March 2019
Operating Reserve 6,167,827 313,250 587,263 78,810 6,520,651
Capital Reserve 50,369 0 0 630 50,999
Gas Tax Reserve 1,510,172 891,800 616,150 17,154 1,251,676
Wind Revenue Reserve 2,420,159 584,020 1,010,225 32,916 2,879,280
Recreation Reserve 42,639 0 0 533 43,172
Parkland Reserve 174,174 0 5,000 2,208 181,382
Landfill Closure Reserves 7,004,912 0 483,059 90,581 7,578,552
Landfill Closure Liability (7,004,912)(573,640)(7,578,552)
IT Equipment Reserve 55,135 0 34,150 903 90,188
Sewer Reserve 682,139 105,500 179,500 8,989 765,128
Tip Fee Reserve 44,074 31,250 497,345 0 510,169
11,146,689 1,925,820 3,412,692 232,724 (573,640)12,292,645
Reserve Projections 2018 -2028
DISTRICT BUDGET SUMMARY
Proposed
2017-18 2017-18 2017-18 2018-19 2018-19 2018-19 % change over
(forecast)(budget)(Bud Adj's)Baseline (New Bud)(budget)last yr. Budget
Gross
Expenditures 25,850,411$26,521,539$(31)$26,521,508$1,031,508$27,553,015$3.9%
Non-Tax
Revenue 5,685,166 5,949,282 150,908 6,100,190$187,579 6,287,768
Net
Expenditures 20,165,244 20,572,257 (150,939)20,421,318 843,929 21,265,247 3.4%
Less
Depreciation (2,489,220)(2,489,220)-(2,489,220)$-(2,489,220)
Sub Total 17,676,024 18,083,037 (150,939)17,932,098 843,929 18,776,027
Tax Revenue 18,282,589 18,136,888 639,139 18,776,027$-18,776,027 3.5%
Surplus
(Deficit)606,565$53,851$790,078$843,929$(843,929)$(0)$
Mandatory / Non-Discretionary
Expenditures
Service 2017/18 (forecast)2018/19 % Change
Education $4,654,558 $4,873,192 4.9%
Assessment Services $340,514 $347,880 2.1%
Corrections $234,641 $236,665 0.8%
Regional Housing $20,000 $20,000
Policing –RCMP $1,789,336 $1,812,597 1.3%
Public Library $68,715 $69,015
Provincial Roads $185,232 $188,744 1.89%
Waste Collection $1,396,182 $1,416,788 1.5%
Solid Waste
Management
$3,502,464 $3,725,021 6.35%
Total $12,191,642 $12,689,902 4.08%
50.64 % of MODC’s Gross Expenditures (-depreciation)
WHERE DOES THE MONEY GO?
Operating Budget –Revenue Summary
Municipality of Chester
Statement of Operations 2017-18 2017-18 2018-19 2018-19 2018-19 %
Operating Fund Budget Summary (by program)(forecast)(budget)(Bud Adj's)(New Bud)(budget)Change
Description
Revenue
Taxes 13,663,509 13,572,381 237,570 0 13,809,951 1.8%
Fed and prov grants 652,386 649,708 26,893 0 676,601 4.1%
Revenue by Program (Sales of services, own source revenue, transfers, interest, grants
Council 0 0 0 0 0
Finance 235,964 173,825 41,480 0 215,305 23.9%
Public works 9,477 44,877 (35,400)0 9,477 -78.9%
General government 245,441 218,702 6,080 0 224,782 2.8%
Animal Control 36,352 35,125 (200)0 34,925 -0.6%
REMO 6,456 6,976 27 0 7,003 0.4%
Fire Protection 1,869,820 1,784,863 117,689 0 1,902,552 6.6%
Building inspection 41,413 29,914 5,131 0 35,045 17.2%
Fire inspection 9,918 9,748 107 0 9,855 1.1%
Protective services 1,963,958 1,866,626 122,755 0 1,989,381 6.6%
Roads 149,946 153,275 0 0 153,275 0.0%
Streetlights 109,253 109,611 64 0 109,675 0.1%
Transportation services 259,199 262,886 64 0 262,950 0.0%
Operating Budget –Revenue Summary (cont )
Municipality of Chester
Statement of Operations 2017-18 2017-18 2018-19 2018-19 2018-19 %
Operating Fund Budget Summary (by program)(forecast)(budget)(Bud Adj's)(New Bud)(budget)Change
Description
Revenue
Sewers 962,545 942,500 0 0 942,500 0.0%
Waste collection 1,728,127 1,758,482 319,216 0 2,077,698 18.2%
Landfill 3,373,867 3,464,298 213,883 66,829 3,745,009 8.1%
Recycling 143 500 0 0 500 0.0%
Environmental health services 6,064,681 6,165,780 533,099 66,829 6,765,707 9.7%
Planning 91,181 67,229 517 0 67,746 0.8%
EcoPark 23,837 5,000 0 20,000 25,000 400.0%
Wind turbine 759,159 719,650 40,350 0 760,000 5.6%
Environmental development services 874,177 791,879 40,867 20,000 852,746 7.7%
Recreation 126,436 147,350 (1,300)2,000 148,050 0.5%
Recreation and cultural services 126,436 147,350 (1,300)2,000 148,050 0.5%
Extraordinary revenue 0 0 0 0 0
Transfers from reserves and prior surplus*117,970 410,858 (175,980)98,750 333,628 -18.8%
Transfer from prior years' surplus *
Total revenues 23,967,756 24,086,170 790,047 187,579 25,063,795 4.1%
Operating Budget –Expenditure Summary
Municipality of Chester
Statement of Operations 2017-18 2017-18 2018-19 2018-19 2018-19 %
Operating Fund Budget Summary (by program)(forecast)(budget)(Bud Adj's)(New Bud)(budget)Change
Description
Expenditures (exluding depreciation)
Council 454,414 596,119 (82,450)5,662 519,331 -12.9%
CAO 552,000 588,698 53,447 80,537 722,682 22.8%
Finance 1,213,156 1,225,002 22,982 47,042 1,295,027 5.7%
Information services 450,860 487,394 (19,619)12,078 479,852 -1.5%
Municipal properties 312,746 385,100 85,705 654 471,459 22.4%
Public works 245,206 256,880 9,737 1,364 267,981 4.3%
General government 3,228,382 3,539,193 69,803 147,337 3,756,333 6.1%
Policing & corrections 2,041,821 2,061,320 12,322 0 2,073,642 0.6%
Bylaw 17,128 35,156 13,287 221 48,663 38.4%
Animal Control 64,273 76,800 (6,400)0 70,400 -8.3%
REMO 37,232 39,614 (479)2,443 41,579 5.0%
Fire Protection 1,929,618 1,851,464 129,495 16,747 1,997,706 7.9%
Building inspection 203,174 249,497 (53,837)41,598 237,258 -4.9%
Fire inspection 62,215 81,658 (6,862)418 75,214 -7.9%
Protective services 4,355,461 4,395,509 87,526 61,427 4,544,463 3.4%
Roads 509,936 631,944 (89,398)51,322 593,868 -6.0%
Streetlights 109,253 109,611 0 0 109,611 0.0%
Transportation services 619,189 741,555 (89,398)51,322 703,479 -5.1%
Operating Budget –Expenditure Summary (cont)
Municipality of Chester
Statement of Operations 2017-18 2017-18 2018-19 2018-19 2018-19 %
Operating Fund Budget Summary (by program)(forecast)(budget)(Bud Adj's)(New Bud)(budget)Change
Description
Expenditures (exluding depreciation)
Sewers 656,350 685,399 76,097 1,512 763,008 11.3%
Waste collection 1,388,842 1,374,321 34,336 792 1,409,448 2.6%
Landfill 3,502,464 3,322,833 (278,534)672,745 3,717,044 11.9%
Recycling 53,259 63,313 (4,919)209 58,603 -7.4%
Environmental health services 5,600,914 5,445,865 (173,020)675,258 5,948,103 9.2%
Public health 106,614 108,711 (2,962)435 106,184 -2.3%
Public health services 106,614 108,711 (2,962)435 106,184 -2.3%
Economic development 215,005 271,988 (33,799)79,383 317,572 16.8%
Planning 567,937 627,694 (65,297)2,936 565,333 -9.9%
EcoPark 17,376 21,488 5,279 110 26,877 25.1%
Wind turbine 404,413 403,462 4,381 5,033 412,877 2.3%
Environmental development services 1,204,731 1,324,633 (89,436)87,462 1,322,658 -0.1%
Recreation 817,879 893,300 (91,330)8,267 810,236 -9.3%
Community schools
Heritage properties and Library 68,715 70,937 (1,422)0 69,515 -2.0%
Recreation and cultural services 886,594 964,237 (92,753)8,267 879,751 -8.8%
School board mandatory contribution 4,645,558 4,645,558 227,634 0 4,873,192 4.9%
Extraordinary expense 0 0 0 0 0
Transfers to reserves 2,713,749 2,867,058 62,575 0 2,929,633 2.2%
Total expenditures 23,361,191 24,032,319 (31)1,031,508 25,063,795 4.3%
Surplus (deficit)606,565 53,851 790,078 (843,929)(0.00)-100.0%
Accumulated surplus, beginning of the year 2,721,714 3,328,279
Accumulated surplus, end of the year 3,328,279 3,328,279
LANDFILL BUDGET
Municipality of Chester
Landfill Forecast 2017-18 2018-19 2018-19 2018-19 2018-19
Calculation (budget)(Bud Adj's)(New Bud)(budget)Partnership Allocation Tonnage Tip Fee
Revenues TOTAL %$
01-30-305-133100 Tip Fees-Lunenburg Waste Mgt.678,525$659,156$5,442$-$664,598$100%664,598$9,350 71.08$
01-30-305-133150 Tip Fees - Town of Lunenburg 22,707 22,851 250 -23,101 100%23,101 325 71.08$
01-30-305-133155 Tip Fees - Town of Lunenburg ICI 28,133 21,093 2,008 -23,101 100%23,101 325 71.08$
01-30-305-133200 Tip Fees-Valley Waste Mgt.1,695,947 1,403,496 591,448 -1,994,944 100%1,994,944 22,400 89.06$
01-30-305-133300 Tip Fees-Minas Basin Waste Mgt.59,625 33,000 --33,000 100%33,000 500 66.00$
01-30-305-133400 Tip Fees - HRM Organics 41,539 25,882 12,518 -38,400 100%38,400 500 76.80$
01-30-305-133500 Tip Fees - HRM Commercial 375,781 580,000 (145,000)-435,000 100%435,000 7,500 58.00$
01-30-305-144000 Admin Fees-Landfill 169,856 150,000 (9,786)-140,214 0%-
01-30-305-151600 Landfill Tipping Fees (incl contaminated soil)101,471 568,820 (464,816)-104,004 100%104,004 1,239 89.06$
01-30-305-151601 Landfill Tipping Fees Sustane (new)---66,829 66,829 100%66,829 1,337 50.00$
01-30-306-151600 Landill Tipping Fees not shared 200,284 -221,819 -221,819 0%-173 septage C&D etc
Subtotal 3,373,867 3,464,298 213,883$66,829$3,745,009 3,382,977 43,649
MODC curbside 199,494 2,240 89.06$
Revenues 3,373,867 3,464,298 3,745,009 3,582,471 45,889
Expenses Avg %
Landfill Salaries 531,805 474,861 544,433 69.8%380,067
Landfill Operating Expenses 723,408 794,254 1,464,252 76.1%1,114,427
Landfill Closure 2 Expenses 667,150 490,000 485,178 100.0%485,178
Landfill Capital from Revenue Projects 404,054 406,800 30,000 0.0%-
Landfill Debt Charges 1,156,916 1,156,917 1,188,722 93.0%1,105,455
Depreciation 1,494,000 1,494,000 1,494,000 0.0%-
4,977,333 4,816,833 5,206,586 59.3%3,085,126
Less: Depreciation (1,494,000)(1,494,000)(1,494,000)-
3,483,333 3,322,833 3,712,586 83.1%3,085,126
Surplus (Deficit)(109,466)$141,465$32,424$497,345$
ADDITIONS-DISCRETIONARY
DISCRETIONARY ITEMS AMOUNT REVENUE NET COST COMMENT ONETIME/REOCCURING
Salary Review 22,888.00$-$22,888.00$Reoccuring- Reflects 6 monyhs
Salary Review - Benefits 3,789.00$-$3,789.00$
Personnel Policy Review 14,000.00$-$14,000.00$Review of Personnel Policy Onetime
Remuneration Review -Council 5,662.00$-$5,662.00$Jan , Feb and March 2019
Reoccuring-- full 12 months =
$22,648
Tax Billing 6,800.00$-$6,800.00$
Send bills to properties with
mortgages Reoccuring
Fire Protection- District Training 1,500.00$-$1,500.00$
additional funds for Fire Services
Training
one-time/potential for
reoccuring based on demand
Fire Protection - Equipment 10,000.00$-$10,000.00$
allowance for equipment;
alternative use is dry hydrants One-time
Waste Collection- Waste APP 500.00$500.00$-$
Waste Ap. Funding through area
rate One-time
Ecnomic Development- Promotions 35,000.00$35,000.00$
Sector Strategy $30,000; Host of
Agriculture Day $5,000 2019-20- Marketing Str $30,000
Roads- W Bond Access Upgrade 6,500.00$6,500.00$
To address damage during Pippy
Cottage demo One-time
ADDITIONS-MANDATORY
Additions to Baseline 2018-19
MANDATORY ITEMS AMOUNT REVENUE NET COSTS COMMENT ONETIME/REOCCURING
Asset Management 62,500.00$62,500.00$-$Grant and Gas Tax Reoccuring - Amount TBD
Tax Rebates-Charitable- OHC 37,242.00$-$37,242.00$Approved by Council Reoccuring
Info Services- Bang the Table 10,000.00$-$10,000.00$
Approved by COUncil; Public
Engagement Platform Re-occuring costs = $
REMO 2,443.00$-$2,443.00$
Increased costs approved by
Council; additonal resource Re-occuring
Landfill 668,287.00$594,277.00$74,010.00$
Sustane Tipping Fee for landfill ;
Revenue- 66,829 Sustane ; Tip fee
inc $464,800; $294,586 Solid
Waste, less $231,938 transfers to
reserves
Re-occuring (only reflects 7
months)
Economic Development- Salary 13,000.00$-$13,000.00$Tourism Manager (VIS)Re-occuring
Economic Development- Casual 6,000.00$-$6,000.00$Student Tourim (VIS)Re-Occuring
Employers Cost- VIS Staff 1,037.00$-$1,037.00$Re-occuring
VIS Staff- Mileage 2,000.00$-$2,000.00$Travel with mobile kiosiks Re-occuring
VIS Staff- Phone/Data 1,500.00$-$1,500.00$Re-occuring
VIS Staff- Computer/Ipad 2,550.00$-$2,550.00$for booth and cordinator
Tourism Development 17,500.00$-$17,500.00$Start up costs $
Wind Turbine 5,000.00$-$5,000.00$NSPI 5 Year Inspection
Annaul costs $1500. Every five
years $5000
New Ross Community School
Cordinator/Custodial 5,000.00$-$5,000.00$Re-occuring
Roads- Chester Village Winter
Maintenance 13,500.00$13,500.00$As per Council agreement 2017-18 Re-occuring
Roads- Regent Street Upgrade 31,250.00$31,250.00$-Pre-approved; funded from reserve One-time
New Ross Fire Dept Grant 5,000.00$5,000.00$Funded from Wind Revenue Re-occuring, Amount TBD
Building Inspection - Regional Software 40,606.00$-$40,606.00$
Total Mandatory $924,415 693,027.00$231,388.00$
Total Additions $1,031,554
One Time Additoins 133,656.00$
Re-Occuring Additions $897,898.00
REVENUE
•Landfill Tip Fee increase $19.58 per tonne to $89.06
•EDU Rate remains the same at $600
•Solid Waste Collection rate increase by 1.90 cents to $0.1205/ $100
•Residential Tax Rate held at $0.705/$100
•Commercial Rate held at $1.53 /$100
•Street Light Rates –see slide #___-
Tax Revenue $18,777,570
Non-Tax Revenue $6,277,726
SEWER RATE
-Contributions to Sewer Reserve for 2018/19= $179,500
Year Rate
2016/17 $550
2017/18 $600
2018/19 $600
SEWER RATE ANALYSIS : $600 EDU
Revenue 2018-19 2019-20 2020-21 2021-22
Area rate $942,500 $956,638 $970,987 $985,552
Expenses
Salaries 242,312 247,481 251,194 254,961
Operating 335,040 340,066 345,167 350,344
Capital from Area rate 100,000 101,500 103,023 104,568
Debt Charges 85,656 86,940 88,244 89,568
Debt Charges New
Surplus (Deficit)179,492$180,650$183,360$186,110$
Reserves
Opening Balance 682,139$765,128$372,897$491,667$
Transfer to (Additions) (Surplus (Deficit) above)179,500 180,700 183,400 186,100
Transfer to fund capital 105,500 580,000 70,000 30,000
Interest earned 8,989 7,068 5,370 7,121
Closing Balance 765,128$372,897$491,667$654,888$
REVENUE-INCREASE
Item Amount
General Tax Revenue $132,866
Wind Farm Tax $0
Deed Transfer Tax $104,704
Universal Sewer $0
Solid Waste Collection and Disposal $319,216
Non Tax Revenue
Solid Waste Disposal Fees $280,712
KM Wind Turbine $40,350
AREA RATES
Rate 2017-18 2018-19
Waste Collection & Disposal (new /old carts)$0.10147 $0.1205
Sewer Rate (EDU)$600.00 $600.00
OTHERS
Fire Protection Rate TBD
Village Commission Rate TBD
Private Road Improvement Rates/Charges : See Budget Document
Private Road Maintenance Rates/Charges : See Budget Document
OTHER AREA RATES
Private Wells –Mill Cove 2017-18 2018-19
Individual W-1 $700 $700
Individual W-2 $500 $500
Multi-Unit Group A $4,200 $4,200
Multi-Unit Group B $9,800 $9,800
School $9,000 $9,000
Aces School –Sprinkler $ 9,477 $9,477
STREET LIGHT RATES
2017-18 2018-19
District Location Area Rate Area Rate
2 District 2 -Hubbards $0.030 $0.0294
3 East Chester 0.016 0.0160
1 Islandview & Chester Downs 0.024 0.0239
1 Commons Downs 0.024 0.0239
3 Target Hill Rd & Commons Rd.0.024 0.0239
4 District 4 –Chester Basin 0.024 0.0232
5 Station Road 0.032 0.0320
5 D 5 -intersections 0.003 0.0030
5 Beech Hill Road 0.096 0.0951
5 Bridgeview Drive 0.032 0.0315
6 New Ross 0.070 0.0680
7 Haddon Hill 0.012 0.0119
7 D 7 -Intersections 0.001 0.0010
Rate, if global rate used, except for intersections 0.0269
REQUIRED MOTIONS
That Municipal Council:
•Approve the 2018/19 Capital Budget in the amount of $8,428,425
•Approve the 2018/19 Operating Budget and Business Plan in theamount of $27,553,015
•Approve the reserve transfers as noted the 2018/19 Business Plan forboth Capital and Operating
•Set the Residential Tax Rate at $0.705 per $100 of Assessment
•Set the Commercial Tax Rate at $1.53 per $100 of Assessment
•Set the Solid Waste Rate at $0.1205 per $100 of Assessment
•Set the Sewer EDU Rate, Private Well Rates and Street Light Rates asnoted in the 2018/19 Business Plan
Capital Plan
2018-19
Capital
BudgetSummary
Total Capital Budget $8,428,425
Funded By:
Borrowing:$6,067,467(SW, Water and
Sewer)
Operating Reserve:$282,000
Gas Tax Reserve:$891,800
Wind Revenue Reserve:$380,000
Sewer Reserve:$105,500
Grants:$432,927
Operating Budget:$138,731
Area Rate:$130,000
Trails:
Bridge
Evaluations
$25,000
External Funding:$25,000 Gas Tax
Net Costs: 0 Start : June 2018
Multi-Year Project: Yes
Procurement Method: Engineering Services
Contract (RFP)
Description
Bridge Evaluation for Little East River Bridge and
Goat Lake Bridge.
Rationale
Required by our Letter of Authority from DNR; Will
ensure safe trail infrastructure for trail users.
Trails:
East River
Trail
$25,000
External Funding:Gas Tax $9K; TD Grant $16K
Net Costs: 0 Start: May 2018
Multi-Year Project: No
Procurement Method: Heavy Equipment Contract
Description
Enhance walking trail on Municipal Property in
East River; Signage, trail markers and bridge
construction to connect to Rum Runners Trail.
Rationale
Improved access to the Property
Trails:
Swing Gates
$7,800
External Funding:$7.8K Gas Tax
Net Costs: 0 Start: May 2018
Multi-Year Project: Yes
Procurement Method: Heavy Equipment Contract
Description
Continuation of the transition from trail bollards to
swing gates
Rationale
Improve access to trail for emergency and
maintenance purposes
Rural
Broadband/
Internet
$50,000
External Funding:Start: May 2018
Net Costs: $50,000 (from Reserve)
Multi-Year Project: Yes ($6.75 M)
Procurement Method: High Value Procurement
(HVP)-RFP
Description
Speed Study (existing upload/download); Detailed
business plan development
Rationale
Information is necessary to qualify for funding
Landfill
(Valley)
Second Tower
Site
$170,000
(pre-budget)
External Funding:no Start: Feb 2018
Net Costs: $170,000
Multi-Year Project: No
Procurement Method: High ValueProcurement(HVP)-Tender
Description
Location of a second site for disbursement oftreated leachate; Completion of Project started in2017-18
Rationale
Guarantee regulatory compliance and mitigate riskofhigh nitrite levels
Landfill
Chlorine
Contract
Chamber
$30,000
External Funding:No Start: May 2018
Net Costs: $30,000 (Area Rate)
Multi-Year Project: no
Procurement Method: LVP-Quotes
Description
Purchase and installation of two well crocks for
treatment during emergency situations (ie. during
heavy rain events)
Rationale
To control potential overflows from severe
weather events
Landfill:
Electronic
Gate (Valley)
$20,000
External Funding:$0 Start: May 2018
Net Costs: $20,000
Multi-Year Project: No
Procurement Method: Low Value Procurement(LVP)-Quotes
Description
Installation of pass card controlled gate forafterhours use and security control
Rationale
Enable afterhours use without requiring theuse of staff hours
Anaerobic
Digester
$5,000,000
External Funding:TBD Start: April 2018
Net Costs: $5,000,000
Multi-Year Project: Yes (to be finished in 2019)
Procurement Method: HVP–Tender; RFP
Description
Design, Purchase and implementation of Wet
Anaerobic Digestion Technology for organics
processing and energy generation
Rationale
Generation of Non-Tax Revenue; Organics
Processing solution
Economic
Development
Business/
Industrial Park
Development
$380,000
External Funding:$0 Start: May 2017
Net Costs: $380,000 (Reserve Funding)
Multi-Year Project: Yes ($1.25M)
Procurement Method: Engineering ServicesContract; HVP-Tender
Description
Land Purchase, design and preliminaryconstruction (clearing, grubbing, access/some roadconstruction)
Rationale
Be investment ready with sites ready to bedeveloped.
Flood Plain
Modelling
$100,000
External Funding:$100K Gas Tax
Net Costs: 0 Start: May 2018
Multi-Year Project: No
Procurement Method: HVP-Engineering ServicesContract
Description
Use of LiDAR data to generate flood plainmodelling
Rationale
Used for Emergency Management Purposes,Informed decision making on Land Use Planningand increase public awareness
Shared
Services:
Bldg./Fire/
Dangerous
and Unsightly
$115,000
External Funding:$115,000 Start: April 2018
Net Costs: $40,606
Multi-Year Project: Yes (2 Years; remainder TBD)
Procurement Method: High Value -RFP
Description
Purchase of Scheduling, Permit Tracking Software,
and Records Management Software
Rationale
Facilitates regional delivery of service to mitigate
risks in service delivery that exists
Highway 3 –
Streetscape
Plan
$650,000
External Funding:$650K Gas Tax
Net Costs: 0 Start: May 2018
Multi-Year Project: Yes
Procurement Method: Engineering ServicesContract; HVP –Tender ;NSDOTIR
Description
Align with NSDOTIR Highway 3 improvements-Marriott's Cove to East Chester-Paved Shoulders;intersection improvements (TBD); Trail /pedestrianenhancements near Victoria Road and TrainStation
Rationale
Facilitate safe active transportation and vehicle
MD6
Slide 14
MD6 Procurement method correct?
Matthew Davidson, 2/8/2018
Fire Inspector
Vehicle
$45,000
External Funding:0 Start: June 2018
Net Costs: $45,000 (Operating Reserve)
Multi-Year Project: No
Procurement Method: HVP-Tender
Description
Purchase of vehicle; Not a replacement -former
employee received mileage
Rationale
More economical to provide truck than pay
mileage; Vehicle will be rotated amoungst fleet as
it ages.
Ortho
Photography
$100,000
External Funding:$100K Gas Tax
Net Costs: 0 Start: May 2018
Multi-Year Project: No (5 years)
Procurement Method: RFP
Description
Geo-rectified Aerial image of the Municipality ofChester
Rationale
Asset Management, Landfill Cell Management,Erosion Characteristics, Urban and MunicipalPlanning, Tax Base Correction, GovernmentMapping, Watershed Mapping.
Sewer
Cleaning &
Videoing
$10,000
External Funding:$5K PCAP Start: May 2018
Net Costs: $5,000 (Area Rate)
Multi-Year Project: Yes (Yr. 5 of 5)
Procurement Method: LVP–Tender/RFP
Description
Continuation of cleaning and videoing sewer linesmainly in Western Shore and Chester.
Rationale
Reduces the potential of sewer blockages,improves service and provides information forasset management program; enables master planto be developed for repairs.
Sewers-
Manhole
Repairs/
Infiltration
$30,000
External Funding:$15K PCAP Start: May 2018
Net Costs: $15,000 (Area Rate)
Multi-Year Project: Yes (Yr. 5 or 5)
Procurement Method:LVP–Tender/RFP
Description
Locate, inspect and repair manholes in
Otter Point,Western Shore and Chester
Rationale
Addresses inflow and infiltration; improves waste
water treatment efficiency; reduces overflows;
improves access to sewer; best practice
Sewers-Lift
Station Panel
Upgrades
$30,000
External Funding:No Start: May 2018
Net Costs: $30,000 (Area Rate)
Multi-Year Project: Yes
Procurement Method: LVP-Tender
Description
Assess/Prioritize and replace panels in lift stationsdeemed critical for replacement. Hope to includeSCADA
Rationale
Replace outdated technology to improve reliabilityof station, response time to service interruptions,data collection and staff efficiency.
Sewers-
Pump
Replacement
$20,000
External Funding:no Start: May 2018
Net Costs: $20,000 (Area Rate)
Multi-Year Project: Yes-Annual allowance
Procurement Method: Alternative Procurement
Description
Allowance to replace a limited amount of pumps
associated with collection and treatment
Rationale Enables purchase of pumps in the event
of breakdown (where cost is too high for repairs)
Chester
V.Sewer-
WWTP
Improvement
$50,000
External Funding:0 Start: May 2018
Net Costs: $50,000 (Sewer Reserve)
Multi-Year Project: No
Procurement Method: Engineering Services
Contract (RFP)
Description
Design Phase : Convert to UV, improve sludge
handling, aeration, flow equalization.
Rationale
Improve wastewater treatment and adherence to
NSP Approval to Operate
Mill Cove-
WWTP
Upgrades
(Carry over to
finish project)
$115,000
(Pre-Budget)
External Funding: $86 K Completed: June 2018
Net Costs: $28K
Multi-Year Project: No
Procurement Method:Existing contracts in place
Description
Complete Mill Cove WWTP upgrades started in
2017-18
Rationale
Already approved; Carrying over funds to complete
project
Western
Shore-
WWTP
$530,000
(Pre-Budget)
External Funding: $236K Completed : June 2018
Net Costs: $293K
Multi-Year Project: No
Procurement Method: Existing contracts in place
Description
Complete Western Shore WWTP Upgrades started
in 2017-18
Rationale
Already approved; Carrying over funds to complete
project
Chester
Basin-WWTP
Increase
Capacity
$30,000
External Funding:$0 Start: May 2018
Net Costs: $30,000 (Area Rate)
Multi-Year Project: yes
Procurement Method: Engineering ServicesContract
Description
Concept and Design phase; Address permitrequirements–flow monitoring, reduce I&I anddisinfection
Rationale
Increase capacity to meet needs of the servicedcommunity and enable economic growth in thecentral area
Otter Point-
Sewer-
Expansion
$42,500
External Funding:0 Start: May 2018
Net Costs: $42,500 (reserve)
Multi-Year Project: No
Procurement Method: Engineering ServicesContract
Description
Design the second leg (Plant expansion) based onthe original design, replace outfall, and incorporateUVdisinfection.
Rationale
Need to meet permit effluent requirements, whichare presently not being met.
Chester V.
Sewer-
Property
Improvements
$10,500
External Funding:0 Start: May 2018
Net Costs: $10,500 (Sewer Reserve)
Multi-Year Project: No
Procurement Method: Low Value Procurement
Description
Roof replacement (metal); installation of feed line
from permanently located generator to building
(as opposed to using portable)
Rationale
Maintaining existing infrastructure, extending life,
improving efficiency of staff during power outages
Chester V.-
Central
Water
$500,000
External Funding:0 Start: May 2018
Net Costs: $500,000
Multi-Year Project: No
Procurement Method: Engineering ServicesContract
Description
Design Phase-based on selected water sourcedesign transmission line, treatment, distributionand reservoirs.
Rationale
Address need identified and socio-economicbenefit (subject to verification by study)
Municipal
Building
Improvements-
$125,000
External Funding:0 Start: May 2018
Net Costs: $125,000 (Reserve)
Multi-Year Project: Yes
Procurement Method: Internal resources;Engineering Services Contract; LVP
Description
Main Bldg.-Water system upgrades, roof repairdue to leaks; side cedar shakes are rotten; Annex-Vestibule; Stairwell; Side Entrance; Overall FacilityAudit re: Accessibility Regulations
Rationale
Address deficiencies and OH&S issues
Vehicle
Replacement
$45,000
External Funding:$0 Start: May 2018
Net Costs: 45,000 (reserves)
Multi-Year Project: No
Procurement Method: HVP -Tender
Description
Replacement of Building Inspection Truck ; Transferring
existing truck to Kaizer Meadows to replace Hybrid
Rationale
Continuity in delivery of service; reduce maintenance
costs; Existing Truck is a 2011 with 100,400 kms
Mobile Radar
Unit
$10,000
External Funding:0 Start: May 2018
Net Costs: $10,000
Multi-Year Project: No
Procurement Method: LVP
Description
Purchase of Mobile Radar Unit to aid in Motor
Vehicle Act enforcement (speeding).
Rationale
Reduce vehicle speeds, ensure safe roads.
Mill Cove –
Fire
Protection
System
(Water)
$20,000
External Funding:0 Start: May 2018
Net Costs: $20,000
Multi-Year Project: Yes
Procurement Method: Engineering Services Contract
Description
Either undertake the design of (1) of the three optionsfor the rehabilitation of the Fire Protection System or ifdetermined feasible, the design of systemdecommissioning
Rationale
Recommendation from the Mill Cove Fire SuppressionSystem Evaluation. Fire Protection is currentlycompromised
Mill Cove-
Fire
Protection
System –
Repairs
$35,000
External Funding:$0 Start: May 2018
Net Costs: $35,000
Multi-Year Project: Y
Procurement Method: Low Value Procurement
Description
Replace portions of the distribution branches and
associated Fire Hydrants
Rationale
Recommendation from the Mill Cove Fire
Suppression System Evaluation. Fire Protection is
currently compromised
Duke Street-
Sidewalk
Drainage
$40,000
External Funding:0 Start: May 2018
Net Costs: $40,000
Multi-Year Project: No
Procurement Method: Sole Source
Description
Poor drainage of surface water, pooling before catchbasin impacting road shoulder and private property.Road to be resurfaced to better direct water to catchbasin
Rationale
Eliminate property damage, traffic hazard and effecton pedestrians.
Request NSDOTIR to do work; MODC to cover costs.
Chester
Basin-Wharf
Repairs
$65,125
(Pre-Budget)
External Funding:0 Start: May 2018
Net Costs: $65,125 + $17,000 (Reserve)
Multi-Year Project: No
Procurement Method: LVP
Description
As per Engineering assessment -Deck
replacement; repair two sides of wharf.
Rationale
Extend the life of an existing asset for recreational
use.
10 Year
Capital
Plan
Major
Investments
2019-2028
ITEM AMOUNT
Sewers $6,356,000
Admin Bldg.$650,000
Central Water (25%)$6,000,000*
Broadband/Internet $6,750,000
Highway 3 $900,000
Industrial Park $1,250,000
Fire Protection $1,205,000
* Needs to be adjusted once report finalized (approx. $14M)