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HomeMy Public PortalAbout2018-05-31_Council_Agenda PackagePage 1 of 2 of Agenda Cover Page(s) MUNICIPAL COUNCIL AGENDA Thursday,May 31, 2018 Chester Municipal Council Chambers 151 King Street, Chester, NS 1.MEETING CALLED TO ORDER. 2.APPROVAL OF AGENDA/ORDER OF BUSINESS. 3.PUBLIC INPUT SESSION (8:45 a.m. to 9:00 a.m.) 4.MINUTES OF PREVIOUS MEETING: 4.1 Council –May 10,2018 5.COMMITTEE REPORTS: 5.1 Committee of the Whole –May 24, 2018 –Warden Webber (approval of motions only) 5.2 Committee of the Whole –May 3,2018 –Warden Webber (receive minutes only) 5.3 Any other Committees. 6.MATTERS ARISING. 7.CORRESPONDENCE: 7.1 Letter to Minister of Communities, Culture and Heritage on behalf of the Towns of Bridgewater, Lunenburg and Mahone Bay dated May 7, 2018 to request that the Province investigate the concept of inter-county fixed route public transit service. 8.NEW BUSINESS: 8.1 Request for Decision prepared by Recreation and Parks Department dated May 24, 2018 regarding Designated Community Fund Request –Royal Canadian Legion Branch 79 New Ross. 8.2 Region 6 Inter-Municipal Agreement –Final Document. 8.3 Grant Request –Chester Fire Department regarding the 3rd Mutual Aid District Training Day using the Mobile Burn unit. Page 2 of 2 8.4 Request for Decision prepared by Administration dated May 24, 2018 regarding Recommendation regarding South Shore Regional Enterprise Network (SSREN) Interim Board Members. 8.5 Request for Decision prepared by Administration dated May 25, 2018 regarding Highway Upgrades –Paved Shoulders (Origin –COW –February 8, 2018). a)Correspondence and Estimate from NSDOTIR. b)Streetscape Workshop Handouts 8.6 Request for Decision prepared by Tourism Team dated May 24, 2018 regarding Tourism Chester Logo. 8.7 Request for Decision prepared by Community Development Department dated May 24, 2018 regarding Fox Point Lake Water Quality Monitoring –2017 Season Report. a)2017 Fox Point Lake Water Quality Monitoring Report. 8.8 Request for Decision prepared by Community Development Department dated May 2,2018 regarding Fox Point Lake Water Quality Monitoring –Pricing Options for 2018 season. a)Fox Point Lake Water Quality Monitoring Program –Proposed 2018 Budget/Options. 9.IN CAMERA. 10.ADJOURNMENT. 8.9 Request for Decision prepared by Strategic Initiatives Coordinator regarding Infrastructure Priorities for funding. REQUEST FOR DECISION Prepared By:Chad Haughn Date May 24, 2018 Reviewed By:Date Authorized By:Tammy Wilson, CAO Date May 24, 2018 CURRENT SITUATION The Royal Canadian Legion Branch 79 New Ross has requested a Designated Community Fund Grant in the amount of $1,000. RECOMMENDATION It is recommended that Council provide a Designated Community Fund Grant to the New Ross Legion in the amount of $1,000. BACKGROUND The Municipality of Chester has a Designated Community Fund P olicy (P-77) which provides an opportunity for individuals to donate funds to the Municipality with direction that it be deposited into a Designated Community Fund Account for a specific group. The donor receives a charitable donation receipt for their contribution.After a period of time, the community organization requests a Designated Community Fund Grant from the Municipality equivalent to the funds collected. DISCUSSION The New Ross Legion has followed the policy by establishing a Designated Communi ty Fund Account and formally requesting the grant payment. The Department of Finance has confirmed that $1,000 has been collected to date on behalf of the New Ross Legion. IMPLICATIONS Policy Designated Community Fund Policy (P-77). Financial/Budgetary $1,000 grant,equivalent to the amount of funds collected. Environmental Strategic Plan Strengthen and support environmental, cultural, and social resources REPORT TO:Municipal Council SUBMITTED BY:Chad Haughn,Recreation & Parks Department DATE:May 31, 2018 SUBJECT:Designated Community Fund Request ORIGIN:Designated Community Fund Account 2 Request For Decision /Direction Work Program Implications NA ATTACHEMENTS1.Copy of the letter from the New Ross Legion requesti ng a Designated Community Fund Grant. May 18, 2018 Municipality of the District of Chester 151 King St PO Box 369 Chester, Nova Scotia B0J 1J0 Dear Council; The New Ross Legion Branch 79 would like to ask for a $1000.00 from our MODC Designated Community Fund for yet another improvement for our Legion. As you may be aware, we poured an assessable patio and access ramps to our Cenotaph and our main and front entrances last fall. Currently, we are installing Stained Glass Barriers around the Front Patio along with p lacement of 4 picnic tables and 10 cement planters. We would appreciate your consideration of this request at your next council meeting. Respectfully, Roland Walker Treasurer RCL Br 79. 6So VD) wqSr 4 c m IntermMunicipal Memo 4A copy wto DaW JAN 0,8 2009 r i l to . TO: Region 6 Stakeholders Ac knowledga B/Fto FROM: Valda Walsh — Regional Coordinator DATE: January 6,2009 SUBJECT: SIGNED INTER -MUNICIPAL AGREEMENT Enclosed for your files is a copy of the revised, signed Region 6 Solid Waste Management's Inter -Municipal Agreement, December 22, 2008. Please keep this copy on file for reference. Regards, z F171M Valda Walsh BSc TME Regional Coordinator THIS AGREEMENT is made this f4* day of , 200 AMONG _the following Municipal Units:JL JL The TOWNS OF WINDSOR, MAHONE BAY, LUNENBURG, BRIDGEWATER, LOCKEPORT, SHELBURNE and CLARK'S HARBOUR; and- The MUNICIPALITIES OF THE DISTRICTS OF WEST HANTS, CHESTER, LUNENBURG, SHELBURNE AND'BARRINGTON, and The REGION OF QUEENS MUNICIPALITY. All Of The Above -Named Municipal, Units Are To Be Hereinafter Referred To Collectively As "the Parties" Or- "the Parties to this Agreement" or Singly as "the relevant Party") WHEREAS the Parties wish to enter into a legally binding Inter -Municipal Agreement pursuant to the authority vested in them by Sec. 60 of the Municipal Government Act. THE PARTIES THEREFORE AGREE AS FOLLOWS: PURPOSE 1. The purpose of this agreement is to: a) provide to the residents of the -Parties to this Agreement selected Solid Waste Resource Management Services pursuant to Secs. 39 to 41 of the Solid- Waste . Resource -Management Regulations, made pursuant to the Environment Act of Nova Scotia; and to b) construct, operate, manage and maintain a facility or facilities as part of the said provision of selected Solid Waste Resource Management Services — which services are set out elsewhere in this agreement. 2 - INTER -MUNICIPAL. q -0b ITTEE 2. The.; p'ar`ties .. Hereby delegate the. power to provide said selected Solid Waste Resource Management Services (hereinafter referred to as "SWRMS") to a committee to be known as The Region 6 Intermunicipal Committee (hereinafter called `.`the Committee") which is to be comprised of regular or . alternate member representatives from each of the Parties. COMMITTEE MEMBERS 3. Each of the Parties shall, within 4 weeks of the application of final signatures and date to this agreement, appoint, by motion, a person to act as that . party's regular . member of the Committee as well as a person to. act an alternate member and a copy of said motion shall be delivered to the Region 6 offices. 4. An alternate member may attend any and all meetings of the Committee and may participate in all discussion and debate, but such alternate member shall not have the right to vote on any motion unless the regular member. is absent. 5. Each member, whether regular or alternate, of the Committee serves for whatever, term was specified in the -Council motion through which s/he was appointed. 6. In the event of a vacancy the Council of the relevant Party shall, within 4 weeks of the vacancy, being determined by motion of the Committee to be a serious matter, shall appoint a new person to be its regular member. 7. Each of the Parties is. responsible for the payment of remuneration and/or expenses, if any, due and owing to. its regular or alternate member representative on :the . Committee. CHAIR — QUORUM — VOTING 8. The members of the Committee shall, at its inaugural meeting and. then annually at the. meeting held closest to the anniversary date of its inaugural meeting — which shall be known as its Annual Meeting — appoint one of its members to act -as Chair for the following year. 9. At each. of the meetings as outlined in the immediately preceding clause, the members of the Committee shall also appoint one of its members to act as Vice - Chair for the ' following year and that person shall perform the duties of the Chair in the event of the absence or incapacity of the Chair. 3- 10. The person presiding as Chair shall have one vote only and shall exercise that vote on every motion put before the Committee. 11. A quorum of the Committee shall consist of eight (8) members. . 12. An alternate member shall, qualify as a member for the purposes of establishing a quorum only when, and so long as, the regular member of that party is absent. 13. At least seven (7) members voting in favour shall be required for a motion to pass and, in addition, the parties that appointed those . members voting in favour must represent a minimum of 50% of the total population represented by the Parties to this agreement — said figures to be taken from the most recent available Census of Canada statistics. 14. Each member of the Committee, including the Chair or other person presiding, -shall vote on every question before the Committee, excepting in the case where the member has declared a conflict in the matter under consideration. 1.5. In declared conflicts, the member shall comply with the provisions of the Municipal Conflict of Interest Act, including a description of the explanation, basis or reasons for the declaration of a conflict or a perceived conflict. 16. In the event that a member has declared a conflict his or her designated alternate, unless the alternate also has a conflict, may vote in the stead of the member who declared a conflict. 17. The Committee shall keep a Conflict of Interest log.book in which the details of any declared conflict of interest are recorded, including the explanation, basis or reasons provided by the member. 18. The Committee shall, for its Rules of Procedure, follow `Bourinot's Rules of Order" by G. Stanford, latest Edition. COMMITTEE OFFICERS 19. The Committee may appoint a, Secretary or a Treasurer, or, both, to serve the Committee however a member, whether regular or alternate, is -not eligible for such appointment and neither the Secretary nor the Treasure is a member of the Committee nor are the persons holding these positions entitled to vote on a Committee motion. 4 - COMMITTEE STAFFING 20'. The Committee may, by motion, hire a Regional Coordinator who shall conduct certainaspects of the-business-of-the-Cornmittee-as instacted-b var-ions motions of the Committee and who may be authorized, by specific.and individual motion of the Committee, to hire, supervise and manage certain support staff. GOALS 21. The Committee is being established to endeavour to achieve the following general goals: a) To develop an integrated Solid Waste Resource Management system for the Parties which is environmentally sound, socially acceptable and financially feasible; b) To develop a SWRM system while avoiding, if possible, placing restrictions on the ability of each of the Parties to alter or refine the system during implementation; c)'To develop a SWRM system while avoiding, if.possible, placing restrictions on the ability of each of the Parties to enter into separate agreements addressing the subject of Solid Waste Management with other Regions, Municipal Units or the Private Sector; d) To strive for an optimum balance between maximising the Long Term Benefits achievable by diversion from disposal and minimising Costs, both operating and capital, associated with .implementation of the SWRM system; e) To develop programs, and services aimed at Waste Reduction, Reuse, Household Hazardous Waste, and Education to assist in achieving the Provincial. diversion targets - and to comply with any disposal bans imposed through the SWRM Regulations; f). To assist in meeting and even exceeding the Provincially mandated diversion targets if the Committee deems it environmentally, socially and/or financially beneficial to dos o; g) To assist in increasing public awareness and public participation in the SWRM system; h) To consult with the public in an attempt to have the decisions of the Committee reflect the needs and desires of the population as a whole; and i) To conduct its operations equitably and in a fiscally responsible manner. 5 - SERVICES 22. Selected SWRM services for the Parties will be provided by the Committee with a view toward the service Goals as. stated above and in accordance with any SWRM plan- that may have been adopted by any of the Parties subject, however, to the enumerated listing of services as outlined in the following section or clause of this Agreement. . 23. Selected SWRM services, for,the purposes of this Agreement, means: a) Education; b) Regional Co-operation and encouragement of common standards c). Provision of a Regional Co-ordinator as well as office space and equipment; d) Disbursement of Resource Recovery Fund Board ("RRFB") diversion credits e) Implementation of any RRFB approved projects; and f) The Parties have power to add by amendment to this Agreement. POWERS 24. Any and all powers as outlined in this section are. subject to financial restrictions and controls as outlined elsewhere in this Agreement. 25. The Committee may acquire, or contract for, any equipment or facilities thatit has deemed, by motion, to be either necessary or advisable to carry out its responsibilities pursuant to this Agreement. 26. The Committee may. hire, or contract for, any personnel, as well as related equipment or facilities, that it has decided, by motion, to be either necessary or advisable to carry out its responsibilities pursuant to this Agreement. 27. The Committee may contract with any person or entity, including a municipal unit; whether or not that unit is a Party to this agreement,. for the provision of any service or facility that the Committee has decided, by motion, to be either necessary or advisable to carry out its. responsibilities pursuant to this Agreement. 28. Any assets acquired by the Committee shall be held In Trust for the current participating Parties subject to obligations, if any, in contracts the Committee may have entered into which provide for joint or partial ownership. Ie 29. The Committee shall hire and provide office space and equipment for, a Regional Co-ordinator as specified under Services" above. 30. The signing officers for the Committee shall be'either of the Chair or the Vice -Chair and the Regional Co-ordinator. Two persons must sign for any cheque or contract to be valid and one must be the Regional Co-ordinator. FINANCES 31. The cost of operations `of the Committee shall be paid for by the Parties in shares determined by the formula: . Costs — Revenues = Net Cost where Costs are to be exclusive of any portion of costs associated with the Regional Co-ordinator . position as may be recovered from RRFB grants, other grants and diversion credits and where Revenues .are to include grants, recoveries and other revenues but not diversion credits. 32. The Net Cost is to be paid, by way of one -twelfth monthly instalments, by each of the Parties in respective shares proportional to population figures taken from the most recent available Census of Canada statistics. 33. Each Fall the Committee shall prepare a proposed budget for the following year. 34. The proposed Committee budget shall be submitted to the Councils of each of the Parties prior to 4:30 p.m. on December 31St of each year. 35. The Councils of each of the Parties shall approve said budget, or.refuse to do so, by 4:30 p.m. on March 14th of the year to which said budget applies. 36. Should the Council of any of the Parties fail to approve or refuse to approve the proposed Committee budget by the stated deadline then the said budget is deemed to have been approved by that Council. 37. The proposed Committee budget shall be binding on all of the Parties if approved by the Councils of 75% or more of the Parties, so long as the Parties whose Councils have approved represent a minimum of 50% of the total- population represented by the Parties to this agreement — said figures to be taken from the most recent available Census of Canada statistics. 38. In the event that motions of refusal to approve result in a. proposed Committee budget not receiving approval of the necessary majority 'of Councils, the Committee shall revise the proposed budget taking into account any comments that may have been provided and submit a revised budget to the Councils of the Parties. 7- 39. Should the Council of any of the Parties fail to approve or refuse to approve a revised proposed Committee budget within 45 days after receipt of same then the said budget is deemed to have been approved by that Council. 40. Each or the -Parties shall -pay its annual contribution toward Net Cost to -the Committee by monthly payments of one -twelfth of its obligation — each such payment to be made in advance on or before the l st day of each month unless there are sufficient funds by way of diversion credits to cover the proportion of Net Costs for that month. 41. In the event of a forced revision. of a proposed budget, the monthly payments by each of the Parties shall be one -twelfth of its obligation based on the previous year's budget and shall be paid as noted in the preceding Clause, until the, new budget is approved and then adjustments will be made accordingly to meet the payments that are required, for all months of that budget year, under the new revised budget. 42. Any of the Parties which is more than thirty (30) days in arrears shall be charged, and shall pay, interest on said arrears at a rate equal to the borrowing rate for the host municipality PLUS four percent (4%) per annum, compounded annually. 43. The voting privileges, normally exercisable at meetings of the Committee, of both the regular and alternate (if any) member of any of the Parties which. is more than sixty (60) days in arrears shall be forfeited immediately and shall. not reinstated until the arrears are completely cleared up. 44. The Committee shall in no case spend funds in excess of ten percent (10%) above the approved annual operating budget. 45. Any expenditure in excess of those authorized by the approved annual operating budget requires the prior approval of the Committee. 46. Any deficit or surplus at the end of any year shall, be applied to the succeeding year. 47. Each of the Parties is free to supplement the funds of the Committee or to supplement the services, programs and facilities provided by the Committee. SPECIAL PROJECTS FUND 48. Any extraordinary funds allocations from the RRFB or any other source -may be designated for, and deposited into, a reserve fund to be known as the "Special Projects Fund" to be utilized, by discretionary motion of the Committee, for non - budgeted programs which benefit the parties and the public and which are deemed by the Committee. to further the goals -and/or services described in this agreement. 8 - USER CHARGES 49.-T-he--Commltte --n ay- fix--char-ges for- various_-_el_ements _of -any_-specific program provided by, or managed by, the Committee. 50. Charges applicable to a specific program shall be set no higher, than a.. level estimated to recover the full costs associated with the providing of, or managing of, said program. 51. Revenues from charges shall be applied to the specific program , upon which they were based. 52. Nothing in this agreement. prevents, nor is intended to prevent, any of the Parties from establishing and collecting user charges of any kind. DIVERSION CREDITS . 53. Diversion credits paid to the Committee by the RRFB shall be applied 1St to paying' for the remaining costs associated with the office of Regional Co-ordinator after deduction of any grant monies from RRFB or any other source and after deduction of allocations, of costs associated with the office of Regional Co-ordinator, to specific programs. 54. The balance of the diversion credits paid to the Committee by the RRFB shall be divided among the landfill subregions proportional to their success in achieving diversion. ADMINISTRATION 55. The fiscal year of the Committee is to be, and coincide with, the municipal fiscal year. 56. The Committee shall file an annual report with the Council of each of the Parties . before May 31St of each year setting out its activities in the preceding fiscal year' and including an audited. statement of its assets, liabilities, revenues and expenditures. 57. The accounts -of the Committee shall be kept and reported on as required by the Municipal Accounting and Reporting Manual prescribed by the Minister of Service Nova Scotia and Municipal Relations, as amended from time to time. 58. This agreement takes effect as of the date of the signing by the last of the Parties to sign on and that date is to be inserted at the top of page one. REVIEW and AMEND 59. This document constitutes the entire agreement of the Parties with respect to the Regional provision of "selected SWRM services" as defined in this agreement and this a Bementma onl- be altered b -written amendment b all of the Parties. gr. Y y - -- Y Y 60. The Parties agree to strive to review this agreement every five (5) years. WITHDRAWAL 61. Each of the Parties has a conditional right to withdraw from this agreement - by way of delivery to the Committee of a formal, written Notice of Withdrawal, based on a motion of the Council of the relevant Party. 62. The condition on that right is that said Notice of Withdrawal. -must be delivered to the Committee not less.than one (1) year prior to the intended date of withdrawal and said date of withdrawal shall be at the end of the fiscal year specified in the Notice of Withdrawal. 63. The relevant Party intending to withdraw from this agreement remains responsible for its share of any liabilities incurred to the date of such withdrawal as well as any severance, penalty or other costs necessarily incurred by the Committee as a result of said withdrawal. 64. Any one of the Parties that withdraws from this agreement shall cease to have any right to ownership in any asset created by, or acquired by, the Committee. DISSOLUTION 65. The Parties may, by a special majority vote requiring 2/3 of the members representing at least .75% of the total population represented by the Parties (at. that time) to the agreement - said figures to be taken from the most recent available Census of Canada statistics - voting in favour, terminate this agreement and dissolve the Committee. 66. Any such dissolution shall be subject to the rights of Third Parties contained in any contracts into which the Committee has entered. 67. Upon dissolution the assets of the Committee are vested in the Parties (at that time) and the Parties (at that time) are responsible for the liabilities of the Committee, less any that are the responsibility of any of the Parties :that has withdrawn, and both such assets and liabilities are to be proportioned to the Parties (at that time) in proportion to the amounts contributed by the Parties (at that time) to the Committee during its years of operation. 10 - ARBITRATION OF DISPUTES 68. Any irresolvable dispute as to the proper interpretation of this agreement shall be handled pursuant to the provisions of the Arbitration Act of Nova Scotia, despite the passing of the Commercial Arbitration Act, for a flexible and speedy resolution of same. GENERAL PROVISIONS 1'r Oe - -1 C1,A-f-Ue_ (ort.A 11 u qqT A 71+I1Y1'1 7 { 4' a e C_---...'f+v QL1JL GLJ GL 1VJl.i1 ViVlic.aV 1lviiivVl iaaJ GL 111L111UV1 VL t.11V VV11111111.f.Ve. 70. Contracts entered into by the Committee shall be governed by the laws of Nova Scotia and shall so state. IN WITNESS WBEREOF the Parties hereto have signed this agreement by their respective duly authorized officers and have affixed hereto their respective municipal corporate seals: SIGNED AND SEALED in the presence of ) a ) Witness - S1)c1'1 x"1C please print name below signature) TOWN OF WINDSOR Mayor AO / Clerk -Treasurer / Manager 11 - SIGNED AND SEALED in the presence of ) Witness — pleasep int name below i ature) TOWN OFMAHONE BAY l , t ,,iayor tiAO / Clerk -Treasurer / Ma a er SIGNED AND SEALED in the presence of TOWN OF LUNENBURG Mayor CAO / Clerk -Treasurer / Manager Witness — please print name below signature), SIGNED AND SEALED in the presence of TOWN OF B ° DGS TER -Y' TT/1 d1ayor CAO /Clerk-Trea urer /Manager Witness— &I.ndan J . Lutj please print name below signature) 12 - SIGNED AND SEALED in the presence of TOWN OF LOCKEPORT ayor S ) . ea erCler - r / Ma r ii ob Witness please print name below signature) SIGNED AND .SEALED in the presence of TOWN OF SHELBURNE r -ayor Cie' -Treasure / Witness — c please print name below signature) SIGNED AND SEALED in the presence of WN OF CLARKS HARBOUR Mayor\j s. CAO / Clerk -Treasurer'/ Manager Wi ess —o c 2 please print nam Belo gnature) 13 - SIGNED AND SEALED in the presence of ) Witness — please print name below signature) SIGNED AND SEALED in the presence of ) 1 Witness - ,,.` please print name belo signature) SIGNED AND SEALED in the presence of ) witness — -J- htzrru f, UCon lig please print na e below signature) MUNICIPALITY OF THE DISTRICT OF WEST HANTS Warden Z CAO / erk-Treasurer Manager MUNICIPALITY OF THE DISTRICT OF CHESTER Warden CAO / Clerk -Treasurer anager MUNICIPALITY.OF TEE DISTRICT OF LUNENBURG 5- War en ager 14 - SIGNED AND SEALED in the presence of ) Witness — love e please Tint name below sign, ture) SIGNED AND SEALED in the presence of) . fitness - please rint nafne elow ature) SIGNED AND SEALED in the presence of ) Witness — S e L AD please print pat below signature) MUNICIPALITY OF THE DISTRICT OF SHELBURNE Wa; 0/ dn surer Manager MUNI ALITY OF THE DIST T OF BARRINGTON Warden CAO / Clerk -Treasurer / Manager REGION OF Q or CAO / Clerk -Treasurer / Manager 1 Cindy Hannaford Subject:FW: Chester FD Training Grant RequestAttachments:Chester FD District Training Grant 2018.pdf From:Bruce Blackwood Sent:Thursday, May 24, 2018 3:18 PM To:Tammy Wilson, MURP, MCIP <twilson@chester.ca> Subject:Chester FD Training Grant Request Hi Tammy, As we did last year we are planning a District training day using the mobile burn unit while it is the Chester area. The date is June 10, 2018 and will be hosted once again by the Chester FD.This will be the 3rd mutual aid training using the Mobile Burn unit. Turnout in prior years has been good with the majority of the 7 Departments participating. Under our sponsorship policy last year we covered $ 2500 for the training day expenses in equipment and instructors. Everett Hiltz, Chester Fire Chief, has applied this year again for municipal sponsorship in the same amount.The normal MBU cost per firefighter is $125 per course. As we are expecting up to 30 firefighters the rental costs for the day are a cost savings. With that number the lunch and rehab supplies budget appears reasonable. Some allocation for dumpster rentals and vehicle removal have been made as scenarios are planned for these types of incidents. Costs are budgeted in the Fire Services budget under Training and Development. I have attached the grant application. Last year we took this separately to Council as it was covered under Fire Services and not the general council grant funding. If you are ok with the application, could you forward to Cindy to get it on the next COW/Council agenda? Thanks Bruce BRUCE BLACKWOOD Fire Services Coordinator T:902-275-3555 ext.1403 M:902-277-2577 REQUEST FOR DECISION Prepared By:Tammy Wilson, CAO Date May 24, 2018 Reviewed By:Date Authorized By:Date CURRENT SITUATION The Inter-Municipal Agreement establishing the South Shore Regional Enterprise Network (SSREN) establishes a Board, whom are appointed by the Liaison and Oversight Committee (LOC). The Board consist of 13 members,of which one is to be from each municipal unit, and in addition two appointed from Lunenburg County, one from the Region of Queens , and one from Shelburne County.The members must be business representatives.Presently the Board has three members, 1 from Town of Lunenburg, Two from MODL; and one from RQM. The Agreement requires that there needs to be 7 members for the Board to meet.Thus,the Board is non- functional. With the pending windup it will be difficult to get ne w Board Members or to maintain the existing Board Members. Member Units are asked to recommend to the LOC the appointment of their Chief Administrative Officer, and in MODC’s case the Warden (to establish one member from MODC and one the two members from Lunenburg County). RECOMMENDATION That Municipal Council recommend to the SSREN LOC that the LOC appoint Tammy Wilson, CAO and Warden Allen Webber to the SSREN Board to assist in the wind-up activities of the SSREN BACKGROUND See excerpt from Inter-Municipal Agreement re Board Composition. The Municipal Units gave notice of intention to withdraw in March 2018. The Board is the employer and decision maker for the matter of what is required to be done for windup. The mandate of the Board will be to wind up the REN and perform the work required to do so. OPTIONS The following options are available to Council: 1.Recommend the appointment of the Warden and CAO to the Board 2.Recommend the appointment of other individuals (elected or non-elected) ATTACHMENTS Excerpt from SSREN Inter-Municipal Agreement re Board Composition. REPORT TO:Municipal Council SUBMITTED BY:Administration DATE:May 24, 2018 SUBJECT:Recommendation re SSREN Interim Board Members ORIGIN:Notice to Withdraw REQUEST FOR DECISION Prepared By:Tammy Wilson, CAO Date May 25, 2018 Reviewed By:Date Authorized By:Date CURRENT SITUATION The Municipalities Streetscape Plan identified Paved Shoulders along Highway 3 as a priority. MODC advised the Nova Scotia Department of Transportation and Infrastructure Renewal (NSDOTIR)of this and asked that it be considered in the Highway 3 upgrades. The section of Highway 3 from Chester Basin to Wake-up Hill Road is being done in 2018-19, and from Wake-Up Hill Road to Chester in 2019-20. An estimate to incorporate paved shoulders into the Highway 3 upgrades (Chester Basin to Robinson Corner) has been received.The cost is $276,000 and MODC would be responsible for 100 percent of the costs. A decision is required to be made as soon as possible, as work is soon to commence . RECOMMENDAT ION That Municipal Council authorize the expenditure of $276,000 as budgeted for in the Capital Budget for paved shoulders from Chester Basin to Wake-up Hill Road. BACKGROUND At the Feb 2018 Streetscape Workshop Councillors confirmed their desire to see p aved shoulders along Highway 3.Council further directed that we ask NSDOTIR to provide an estimate of what the other improvements identified in the streetscape plan would costs and what funding may be available. The areas of interest were: -Victoria Road / North Street Intersection -Trial connect with Victoria Road -Shoulder along Hawbolt’s property (pedestrian pathway) -Valley Road / Duke Street -Paved Shoulders along Highway 3 On May 16, 2018 correspondence was received from NSDOTIR advising of the costs to MODC to have paved shoulders from Chester Basin to Wake-up Hill Road, being $276,000. Staff have not yet received the cost estimate for the other improvements. REPORT TO:Municipal Council SUBMITTED BY:Administration DATE:May 25, 2018 SUBJECT:Highway Upgrades-Paved Shoulders ORIGIN:COW-Feb 8, 2018 2 REQUEST FOR DECISION /Direction DISCUSSION Ideally Council would have costs for all the improvement s desired and thus be able to decide knowing the full picture. Unfortunately, the costs for the other improvements being considered are still not known. Paved Shoulders were identified as a priority by Council. The opportunity now exists to incorporate p aved shoulders into the Highway 3 work being undertaken this year. Next year paved shoulders may be considered to close the gap between Duke Street and Wake-up Hill Road. If paved shoulders are not incorporated into the work along Highway 3, it will be a missed opportunity that may not be able to be considered for many years (next time this portion of Highway 3 is upgraded). IMPLICATIONS Policy No policy pertains to this work. Financial/Budgetary The 2018-19 Capital Budget includes $650,000. These funds were for design and construction work, without any specific item identified. Gas tax is being used to fund the same . Environmental n/a Strategic Plan -Continually improve public satisfaction with municipal services; -Ensure sufficient infrastructure is available to best serve our residents and businesses Work Program Implications No impact to MODC work program as the work would be undertake by NSDOTIR OPTIONS 1.Agree to fund the Paved Shoulders 2.Do not fund the Paved Shoulders ATTACHMENTS -Correspondence and Estimate from NSDOTIR -Streetscape Workshop Handouts COMMUNICATIONS (INTE RNAL/EXTERNAL) 1 Cindy Hannaford From:Smith, Craig <Craig.Smith@novascotia.ca>Sent:Wednesday, May 16, 2018 11:35 AMTo:Tammy Wilson, MURP, MCIPCc:Strang, GlenSubject:Paved shoulder estimateAttachments:Job Estimate - Trunk 3 Asphalt Widening.pdf Hi Tammy, Attached is the estimate to incorporate paved shoulders on the trunk 3 project from Trunk 12 to Wake up Hill. The cost would be approximately $276,000 covered 100% by the Municipality. Let me know if MODC is ok with this and I will start the cost share agreement procedure. Regards Craig REQUEST FOR DECISION Prepared By:Stephanie Beaumont Date May 24, 2018 Reviewed By:Tara Maguire Date May 24, 2018 Authorized By:Tammy Wilson, CAO Date May 25, 2018 CUR RENT SITUATION A critical component establishing our new and exciting chapter for Visitor Information Services, involves enhancing our on-line presence marketing the Municipality of Chester and branding of Tourism Chester. DISCUSSION The centrepiece of our online presentation will be our new website tourismchester.ca In order to ensure maximum efficiencies and minimize expenditures -the site is being developed in tandem with the new Municipal site chester.ca The two sites will compliment one another, share key informational elements (business listings, event calendar) but will indeed serve to separate initiatives. The new tourism site has been designed around our creative requirements and as an added bonus the team at Blaize Studios Inc. has created a logo to compliment that presentation in both look and feel. While it in no way comprises the integrity of the Municipal brand it does encroach on the "clear area" as outlined in the guidelines as issued in the brand hierarchy. To create the new website and ensure a consistent brand, Blaize has also proposed to create a Tourism Chester logo with the goal of ensuring consistency in our presentation across all mediums. Because all of our efforts will be on promoting positive and engaging experiences for our visitors we recognize our logo should reflect that feeling through image a nd text -and naturally complement the existing Municipal logo.The logo that is proposed has been designed REPORT TO:Municipal Council SUBMITTED BY:Stephanie Beaumont, Tourism Team DATE:May 24, 2018 SUBJECT:Tourism Chester logo ORIGIN:Tourism Chester Website tourismchester.ca 2 request for decision to match the overall design of the website. While we can use our existing Municipal logo, this would not include the “Tourism Chester” brand. Blaize is at a point where they are ready to start populating the new website so that it is ready for a launch in early July. The proposed design is attached to this report. At this point, we are seeking approval from Council for the proposed Tourism Chest er Logo as it does not meet the design guidelines for our municipal logo as it infringes on the ‘clear space’ or white space. We do feel that in this situation this violation of the guidelines does not violate the overall intent of the brand guidelines. At this time, the design of the website is being provided for council’s information. IT should be noted that any change to the overall design of the website, or the logo may require additional hours and effort on the part of Blaize Studios and is not inclu ded in the current scope of work. We would need to review requested changes with them to determine the impact on the budget and timeline. OPTIONS 1.Council approve the proposed Tourism Chester logo with no additional charge, given that it is included as a bonus in our established budget for the website. 2.Council approve additional funds to further develop a tourism logo that works within the current design for the website and meets the parameters as set out in the brand hierarchy IMPLICATIONS Policy N/A Financial/Budgetary The proposed logo and website design are included in the scope of work. Additional changes to the logo or the website design would require staff to consult with Blaize to determine budgetary impact. Environmental N/A Strategic Plan (Goal) Work Program Implications N/A ATTACHMENTS Proposed website design REQUEST FOR DECISION Prepared By:Garth Sturtevant &Bill DeGrace Date February 16, 2018 Reviewed By:Date Authorized By:Tammy Wilson, CAO Date May 24,2018 CURRENT SITUATION The Municipality engaged Bluenose Coastal Action Foundation (BCAF) to co-ordinate the third water quality testing season for Fox Point Lake in 2017. Monitoring activity commenced in May and continued through October. The final report was submitted in February 2018 and considered by the Water Quality Monitoring Committee at its meeting of February 13, 2018. RECOMMENDATION Receive the Report for 2017 and share with: -NS Environment -Aspotogan Ridge developers BACKGROUND The Municipality appointed the Fox Point Lake Water Quality Monitoring Committee in response to concerns expressed during public discussions about the adjacent proposed golf course/residential development.The Committee is comprised of representatives of Municipal Council, the Municipal Area Advisory Committee, the Aspotogan Heritage Trust,the Fox Point Lake Property Owners Association, a local resident with knowledge of water quality monitoring, and a representative of the land owners/developers associated with the Aspotogan Ridge development. DISCUSSION Water quality monitoring, based on a program designed by BCAF, involves bi-weekly tests to assess the health of the water body. Included are tests for nutrients like phosphorus and nitrogen,chlorophyll a, water clarity, suspended and dissolved solids, dissolved oxygen, thermal stratification, pH,and fecal coliform. New for 2017 was a sediment sampling at the stream bottom (south inlet) and at the southwest cove site.The program employs guidelines for acceptable levels from the Canadian Council of Ministers of the Environment and other official sources. Sampling sites were at the north inlet, the south inlet, the outlet,and in deep water (see Map on Page 3 of the report). The 2017 season also included a one-day site visit to do water sampling of the full south REPORT TO:Municipal Council SUBMITTED BY:Garth Sturtevant,Planner DATE:May 31, 2018 SUBJECT:Fox Point Lake Water Quality Monitoring –2017 Season Report ORIGIN:May 10, 2017, contract award 2 request for decision inlet stream, the area with the most nutrient loading. This work required permission from the golf course property owners, obtained with the assistance of committee member Ged Stonehouse. Volunteer monitors conducted the testing following training and under supervision. There were four volunteers in 2017. Key findings: Aspotogan Ridge golf course visit –This one-day visit was to conduct in-situ water quality parameters along the full south inlet stream. The most notable result is low dissolved oxygen levels. It was noted that a good-quality riparian habitat is being maintained where sediment control measures are being implemented. Sediment sampling at the south inlet stream and the lake bottom at the southwest cove portion of Fox Point Lake –This sampling was undertaken because sedimentation plumes from runoff in the early phase of development likely settled in this area. Using Ontario’s Provincial Sediment Quality Guideline for phosphorus concentration, the south inlet site was below the guideline (which is good), and at the southwest cove site was marginally above it. Algae bloom –For the second season in a row, an algae bloom was observed in June. The concentration of microcystin LR (0.71 µg/L) was below the drinking water guideline (which is good).Distinguishing toxic blooms from non-toxic blooms is impossible without test results, which are slow to be obtained, and so residents must be alerted to possible dangers every time this occurs. Trophic state -For the third season in a row, the lake was found to be Oligotrophic approaching Mesotrophic. This is a good result. Thermal stratification –The conditions were similar to previous years, being hypoxic (<2 mg/L dissolved oxygen) which means reduced ability to support aquatic life. pH level –This level is increasing. While thermal stratification results (above) are not the best for aquatic life, rising pH is good for aquatic life. Suspended solids –Conditions were consistent with previous years, being that concentrations did not exceed the average for Nova Scotia lakes. Nutrients –Once again, the South Inlet was the only location that exceeds the guideline and is still a source of excess nutrient loading. Report’s recommendation for 2018: The Committee concurs with the report’s recommendation,which is to conduct a fourth season of water quality monitoring (see Page 32 of the report). However, consideration should be given to reducing the frequency of testing. Retaining volunteers has historically been a challenge (ideally there should be five), and reducing the frequency should lessen the volunteer burden. The Committee supports the other aspects of testing recommended, including lake bottom sampling, sediment sampling, and algae bloom sampling. IMPLICATIONS Policy 3 request for decision Water quality monitoring as an activity addresses the current MPS Policy 6.1.6:It is the intention of Council to encourage land use and development in a manner that will preserve, enhance and protect the natural environment and the living environment of the District of Chester. Financial/Budgetary Monitoring has to date been cost-shared between the MODC and the Aspotogan Heritage Trust. No formal figure was stated for the 2018 season, but there is a standing annual contribution of $2,500 to this activity, to which the trust may add at its discretion. Environmental This activity addresses a site-specific issue. Strategic Plan Goal #4:“Strengthen and support environmental, cultural and social resources.” Work Program Implications Staff co-ordination of this activity is required.On average, this took up about 10% of the Senior planner’s workload each year (proposal call, contract, meetings, minutes, Council materials).The Committee is prepared to oversee a monitoring program for 2018 subject to budget approval. OPTIONS 1.Receive the Report for 2017 and share with NS Environment as well as the Aspotogan Ridge developers. 2.Defer acceptance pending further details. ATTACHMENTS Bluenose Coastal Action Foundation,Fox Point Lake 2017 Water Quality Monitoring Report, February 2018. REQUEST FOR DECISION Prepared By:Garth Sturtevant,Planner Date May 2, 2018 Reviewed By:Date Authorized By:Tammy Wilson, CAO Date May 24, 2018 CURRENT SITUATION For the past three years, the Municipality has engaged Bluenose Coastal Action Foundation (BCAF) to co- ordinate a water quality testing program for Fox Point Lake.The report for the 2017 monitoring season has been received by the Committee and presented to Municipal Council. The Committee has expressed its desire to continue monitoring activity of Fox Point Lake for the 2018 season. Staff have contacted Bluenose Coastal Action Foundation and obtained two pricing options for consideration by Council (Appendix A). BACKGROUND The Municipality appointed the Fox Point Lake Water Quality Monitoring Committee in response to concerns expressed during public discussions about the adjacent proposed golf course/residential development.The Committee is comprised of representatives of Municipal Council, the Municipal Area Advisory Committee, the Aspotogan Heritage Trust,the Fox Point Lake Property Owners Association, a local resident with knowledge of water quality monitoring, and a representative of the land owners/developers associated with the Aspotogan Ridge development. DISCUSSION At the Fox Point Lake Water Quality Monitoring Committee meeting held on February 13, 2018,several recommendations made in the 2017 monitoring report were accepted by the Committee: To continue the monitoring program for the 2018 season; To collect water samples at the bottom waters of the lake to determine if dissolved oxygen depletion is resulting in increase in nutrients from lake sediments; Collect field replicates and blank samples to assure quality control; Continue to supply residents with sampling bottles in the event of an algae bloom. Consider amending the frequency of the sampling program (to monthly from current bi-weekly) to reduce the commitment from volunteers; Continue to collect sediment samples from the south inlet site. REPORT TO:Municipal Council SUBMITTED BY:Garth Sturtevant,Planner DATE:May 31, 2018 SUBJECT:Fox Point Lake Water Quality Monitoring –2017 Season Report ORIGIN:May 10, 2017, contract award 2 request for decision Based on the above recommendations, staff obtained two pricing options from Bluenose Coastal Action Foundation to continue monitoring for the 2018 season. Option 1 –Total Cost $10,161.29, this includes 6 water samples over the course of the season (May-Oct) with samples taken from 4 sites each month. Bluenose Coastal Action Foundation (BCAF)staff would be in the field for each sampling date and will deliver the samples directly to the Maxxam Analytics Lab in Bedford. Option 2 –Total Cost $8,558.19, this includes the same 6 sampling dates from 4 locations around Fox Point Lake. The main difference between Options 1 and 2 is that Bluenose Coastal Action Foundation staff would only assist volunteers in the field for 2 of the 6 sampling dates under Option 2. BCAF staff would be present for the first sampling date to provide a refresher for volunteers on sampling procedures and would also attend the August sampling date to assist with one-time collection of sediment samples.This option would require volunteers take over the role of delivering the water samples to Maxxam Analytics in Bedford. Both options propose monthly sampling as recommended in the 2017 monitoring report. In previous years, volunteers have taken measurements and readings on a bi-weekly schedule with water samples taken monthly. Both options propose cessation of the bi-weekly monitoring by volunteers. This will reduce volunteer time commitments as discussed by the Committee at the February 13, 2018 meeting. Option 1 is similar to the monitoring program undertaken in 2017, the total cost for the 2017 monitoring program was $9,827.90. The main source of increased costs between 2017 and Option 1 for the 2018 season is due to increased costs for Maxxam Lab fees. Pricing options for monitoring for the 2018 season have been obtained only from Bluenose Coastal Action Foundation. According to Council’s procurement policy, this expenditure would qualify for Alternative Procurement Approval as procurement of a Low Value for the services described above. As Bluenose Coastal Action Foundation is a non-profit organization, criteria 18 under appendix 1 of the procurement policy is satisfied. IMPLICATIONS Policy Water quality monitoring as an activity addresses the current MPS Policy 6.1.6:It is the intention of Council to encourage land use and development in a manner that will preserve, enhance and protect the natural environment and the living environment of the District of Chester. 3 request for decision Financial/Budgetary Monitoring has to date been cost-shared between the MODC and the Aspotogan Heritage Trust. No formal figure was stated for the 2018 season, but there is a standing annual contribution of $2,500 to this activity, to which the trust may add at its discretion. Environmental This activity addresses a site-specific issue. Strategic Plan Goal #4:“Strengthen and support environmental, cultural and social resources.” Work Program Implications Staff co-ordination of this activity is required.On average, this took up about 10% of the Senior planner’s workload each year (proposal call, contract, meetings, minutes, Council materials).With the retirement and subsequent elimination of the Senior Planner position, this file has been assigned to the newly created Planner position.The Committee is prepared to oversee a monitoring program for 2018 subject to budget approval. OPTIONS 1.Continue the monitoring program for the 2018 season, with the selection of Option 1, for a total cost of $10,161.29 as described in the attached Proposed 2018 Budget prepared by the Bluenose Coastal Action Foundation; 2.Continue the monitoring program for the 2018 season, with the selection of Option 2, for a total cost of $8,558.19 as described in the attached Proposed 2018 Budget prepared by the Bluenose Coastal Action Foundation; 3.Do not accept either of the options provided and request that staff obtain additional pricing options to carry-out the sampling work; 4.Do not accept either option and do not undertake a monitoring program for the 2018 season; 5.Defer making a decision, pending further information. ATTACHMENTS Fox Point Lake Water Quality Monitoring Program –Proposed 2018 Budget REQUEST FOR D IRECTION Prepared By:Jonathan Meakin, Strategic Initiatives Coordinator Date May 25, 2018 Reviewed By:Date Authorized By:Tammy Wilson, MURP, MCIP, CAO Date May 28 2018 CURRENT SITUATION The Department of Municipal Affairs (DMA)has issued a call to municipalities to submit their priorities for potential infrastructure projects in the short to medium term. These priorities will help the province develop a provincial plan and determine fiscal needs for the recently signed Canada/Nova Scotia Bilateral Agreement for the Investing in Canada Infrastructure Program (ICIP). Staff has verified that the Municipality of the District of Chester’s (MODC)projects included in our submission are eligible for the ICIP.These projects have also already been reviewed by Council as part of the MODC’s ten-year capital plan. Although MODC has been asked to submit its project priorities,what is submitted does not constitute an application or commitment to those projects.Nor is MODC prevented from submitting different capital projects when the DMA solicits formal applications and proposals to the ICIP. RECOMMENDATION That Council ranks the infrastructure projects listed as priorities on the ICIP spreadsheet. A REMINDER that Council is free to modify MODC’s strategic priorities for infrastructure projects once DMA releases the ICIP application process and framework plan later this year. BACKGROUND The Canada/Nova Scotia Bilateral Agreement for Investing in Canada Infrastructure Program (ICIP) was signed on April 10, 2018.Below are highlights from the Agreement and summarized items most relevant to our capital plan over the next three (3) years: Total federal investment of $828.5 million over 10 years. The program ends March 31, 2028, but final request for projects must be submitted by March 31, 2025. Four funding areas: o Public Transit:$289.6 million REPORT TO:Council SUBMITTED BY:Administration DATE:May 31, 2018 SUBJECT:Investing in Canada Infrastructure Program Priorities ORIGIN:Capital Plan & Strategic Priorities 2 Request For D irection o Green Infrastructure:$381.9 million.Eligible projects include:climate change mitigation; adaptation, resilience,and disaster mitigation; environmental quality (wastewater, stormwater, potable water).40% cost sharing on municipal projects. o Community, Culture and Recreation Infrastructure:$51 million.Eligible projects include:new, expanded or renewed community centres and hubs, amateur sport, cultural, and recreational installations and facilities. Priority on facilities that support vulnerable populations.40% funding for municipalities. o Rural and Northern Communities Infrastructure : $105.7 million.Eligible projects include:facilities that support food security, local roads, renewable energy, and enhanced broadband connectivity. Maximum community size of 100,000 people. 50% funding for municipalities. Nova Scotia will: o Will contribute no less than 33.3% of total eligible costs for municipal projects o Enter into an agreement with each municipality. o Submit a 3-year plan including the current fiscal year and the next two fiscal years. o Engage with municipalities and Indigenous peoples to identify and prioritize projects. o Ensure a fair balance of municipal and provincial projects to Canada’s satisfaction. Federal conditions include: o Greenhouse gas emissions assessment for projects under climate change mitigation stream and projects over $10 million. o A climate change resilience assessment (or ‘Climate Lens’ assessment tool, currently under development)for projects under the adaptation, resilience and disaster mitigation stream. o Relevant projects over $10 million must report on community employment benefits to at least 3 federal target groups (apprentices, Indigenous peoples, women, persons with disabilities, veterans, youth, new Canadians, and small - medium-sized enterprises and social enterprises). Targeted outcomes include: o Contribute to a national ten mega-tonne reduction of greenhouse gas emissions o Eliminate long-term drinking water advisories in non-reserve communities. o Increases number of wastewater systems achieving compliance with federal effluent regulations from 98% to 100% for high-risk wastewater systems and from 85%-95% for medium risk wastewater systems. o Ensure 100% federally funded public-facing infrastructure meets the highest accessibility standard in a respective jurisdiction. o Increase by 5-7% the number of rural households (those communities with under 30,000 people as per 2016 census) to the highest broadband speed range available in NS, based on 2015 CRTC data. 3 Request For D irection DISCUSSION MODC’s submission of infrastructure priorities will help DMA finalize an initial three-year plan and a framework for province-wide ICIP priority areas.The deadline for submitting MODC priorities to the province is June 1, 2018.MODC’s list of priorities for potential infrastructure projects are outlined in the attached spreadsheet. Council are invited to rank those priorities, and Staff will enter that ranking into spreadsheet before submission. An ICIP application and proposal intake process will be released by the province later this year. The earliest start date for eligible projects is April 1, 2019, so projects for the current (2018-19) fiscal year are ineligible. IMPLICATIONS Policy None Financial/Budgetary None. Priorities submitted do not reflect a commitment to those projects at this time. Environmental None. Strategic Plan Ensure sufficient infrastructure is available to best serve our residents and businesses. Strengthen and support environmental, cultural, and social resources . Work Program None OPTIONS Council are asked to agree upon and provide staff with a ranking of priorities identified. ATTACHMENTS Investing in Canada Infrastructure Program (ICIP) spreadsheet COMMUNICATIONS (INTE RNAL/EXTERNAL) N/A ICIP Priorities improvements. 31/Mar/20 31/Mar/21 communities. ;a;g;Jry0;3ili,etf,igfito­t$,0,0$$,8,$44$$4$$,$/p/9/p/1/p/9/p/1///p//p/31/Mar/20 Y31/Mar/21 Y31/Mar/22 Y31/Mar/24 31/Mar/20 31/Mar/21 31/Mar/20 31/Mar/22 31/Mar/22 iII--EG--Q-QG- EQpIy tgTfem tTr#