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MUNICIPAL COUNCIL
AGENDA
Thursday,August 9, 2018
Chester Municipal Council Chambers
151 King Street, Chester, NS
1.MEETING CALLED TO ORDER.
2.APPROVAL OF AGENDA/ORDER OF BUSINESS.
3.PUBLIC INPUT SESSION (8:45 a.m. to 9:00 a.m.)
4.MINUTES OF PREVIOUS MEETING:
4.1 Council –July 26,2018
5.COMMITTEE REPORTS:
5.1 Committee of the Whole –August 2, 2018 –Warden Webber
(approval of motions only)
5.2 Committee of the Whole –July 5,2018 –Warden Webber
(receive minutes only)
5.3 Any other Committees.
6.MATTERS ARISING.
7.CORRESPONDENCE:
7.1 Letter of thanks from Sue Newhook, Event Coordinator for the Swing for
Shoreham Golf Tournament 2018 regarding Council’s support and generosity.
7.2 Email from Clean Foundation regarding Clean Climate Action Partnership –FCM
Application and letter of commitment due by August 17 th, 2018.
8.NEW BUSINESS:
8.1 Report from Economic Development Officer regarding CIRA Internet
Performance Test -Overview of Communications Plan.
8.2 Request for Decision prepared by Recreation and Parks Department dated
August 1, 2018 regarding Council District Grants applications as follows:
a)Swissair 111 –20th Anniversary Committee –District 1
b)Church Memorial Park and Volunteer –District 3
Page 2 of 2
9.IN CAMERA.
10.ADJOURNMENT.
1
MOTIONS REQUIRING APPROVAL OF COUNCIL FROM
AUGUST 2, 2018 COMMITTEE OF THE WHOLE MEETING
2018-327 TRANSFER OF FITNESS EQUIPMENT
MOVED by Councillor Church, SECONDED by Councillor Barkhouse that the Committee of the
Whole recommend to Council that Council approve the transfer of the fitness equipment
located at the Fox Point Community Centre to Aspotogan Fitness Club. CARRIED.
2018-328 UPDATE STRATEGIC PRIORITIES CHART WITH INCLUSION OF ROAD
UPGRADE POLICY AND SUBSTANCE ABUSE POLICY
MOVED by Councillor Barkhouse, SECONDED by Councillor Church that the Committee of the
Whole recommend to Council to approve the updated Strat egic Priorities Chart with the
inclusion of Road Upgrade Policy and Substance Abuse Policy.CARRIED.
2018-329 FACILITATION OF RAPID MOBILIZATION AND PROCEED WITH REQUEST
FOR STANDING OFFER
MOVED by Councillor Assaff, SECONDED by Councillor Church that the Committee of the Whole
recommend to Council that Council approve the Municipalities role to facilitate the rapid
mobilization of security services and reduce the administrative, personnel, and equipment load
on the Fire Departments and proceed with a Request for Standing Offer for fire scene security
services. CARRIED.
2018-330 NEW ROAD NAME “VICTOR’S LANE” NEW ROSS, NS
MOVED by Councillor Assaff, SECONDED by Councillor Barkhouse that the Committee of the
Whole recommend to Council to approve the new road name “Victor’s Lane”off of Forties Road,
New Ross and notify the appropriate organizations. CARRIED.
2018-331 RECEIVE AS INFORMATION -LANDFILL FIRE REPORT
MOVED by Councillor Hector, SECONDED by Councillor Barkhouse that the Committee of the
Whole recommend to Council that the August 2, 2018 Information Report “Landfi ll Fire at Kaizer
Meadow” be received as information. CARRIED.
2018-332 ISSUE AN EXPRESSION OF INTEREST TO NON-PROFIT ORGANIZATIONS FOR
USE OF THE FACILITY AT FOX POINT.
MOVED by Councillor Hector, SECONDED by Councillor Assaff that the Committee of the Whole
recommend to Council to direct staff to issue an Expression of Interest to Non -Profit
Organizations for use or acquisition of the Fox Point Community Centre. CARRIED.
2
2018-333 REQUEST THE NSDOTIR INSTALL CAUTION SIGNS “CHILDREN ARE AT
PLAY”ON CHESTER GRANT ROAD
MOVED by Councillor Church, SECONDED by Councillor Barkhouse that the Committee of the
Whole recommend to Council to request the NS Department of Transportation & Infrastructure
Renewal to install caution signs indicating that “children are at play” on Chester Grant Road.
CARRIED.
2018-334 REQUEST THE EXTRA FERRY AT CHESTER WHARF
MOVED by Councillor Barkhouse, SECONDED by Councillor Connors that the Committee of the
Whole recommend to Council to request the extra ferry at the Chester Wharf be moved to
another location as it interferes with local use of the wharf. CARRIED.
2018-335 IN CAMERA
MOVED by Councillor Church, SECONDED by Councillor Barkhouse the meeting convene “In
Camera” as per Section 22(2)(g) of the Municipal Government Act –Legal Advice –Inter-
Municipal Service Agreement. CARRIED.
2018-336 IN CAMERA
MOVED by Councillor Assaff, SECONDED by Councillor Barkhouse that the Committee of the
Whole recommend to Council to authorize the engagement of a legal firm specializing in
litigation to provide legal advice on the matter discussed in-camera.CARRIED.
1
Cindy Hannaford
Subject:FW: Clean Climate Action partnership - FCM applicationAttachments:Five_Milestone_Framework_for_Reducing_Greenhouse_Gas_Emissions_EN.pdf;Submission_Requirements_for_Milestone_Recognition_EN.pdf
From:Sean Kelly <skelly@clean.ns.ca>
Sent:Friday, August 3, 2018 12:50 PM
To:Tammy (Crowder) Wilson, MURP, MCIP <twilson@chester.ca>
Subject:Clean Climate Action partnership -FCM application
Hello Ms. Wilson, I hope this finds you very well. This is Sean Kelly with the Clean Foundation (I’m the Director of Energy
programs).
We have some good news to share. Clean was successful in the first stage of the application process for the Federation
of Canadian Municipalities ‘Transition 2050’ funding and we have been invited to submit a full application. If we are
successful, our ‘Clean Climate Action’ project will be a two -year partnership among select rural municipalities in Nova
Scotia and the Clean Nova Scotia Foundation.
This project will increase the capacity, knowledge and skills necessary to address GHG emissions reductions in your
community. We will partner with GHG emissions experts to work with municipal staff to create a greenhouse gas
emissions inventory and modelling tool, set emissions reductions targets and develop a local action plan. We know
capacity is an issue, so we want to bring in professional support to help. Getting an effective GHG inventory can be
expensive, but this project will cover those costs.
Following these first phases of the project, Clean will provide a collaborative series of workshops, webinars and
teleconferences to enhance your capacity in climate change mitigation and implementing your local action plan.
Future workshops/webinars/guides may include:
How to do a GHG inventory
How to help residents retrofit their homes
How to reduce GHG emissions of municipal buildings
Best practices from other rural communities that are reducing their GHG emissions
How to reduce emissions of your fleet vehicles
Insights into sustainable urban planning
Municipalities have told us that they need to have key stakeholders on board in order to accomplish climate change
mitigation goals. Our project will therefore create communication plans for marketing this initiative to municipal
councillors and other political officials, to your communities, and to other stakeholders.
You indicated that your municipality is interested in being part of this partnership. We feel that there will be many
tangible benefits for your community, and we hope you can still be involved.
If your municipality is interested in participating in this project, we need a letter of commitment by August 17 th 2018.
Sorry for the quick turnaround –the application is due August 26th and these letters are critical to its success. FCM has
narrowed their shortlist to 20 applications across Canada, and they plan on funding at least six. Your involvement will be
key.
2
The letter should include an agreement to join the Partnership for Climate Protection (PCP) and indicate financial or in -
kind contributions the municipality will be making to the project. It should be signed by the senior municipal official
responsible for overseeing the project (e.g. chief administrative officer, department director, finance director). (Below is
some possible wording.)
In-kind contributions will include staff time to work with the project staff and could also include hosting a workshop,
travel and associated costs for staff attending workshops in other municipalities, or any materials purchased. The total
financial or in-kind contribution should not exceed $5,000 over two years.
Please contact me with any questions or comments. We appreciate your time and consideration, and hope to continue
our partnership with you.
Kindest regards
Sean
Possible wording for a letter of commitment to FCM:
I am writing on behalf of the Municipality of ________________ to express our commitment to the Clean Foundation’s
application to the FCM’s Transition 2050 program for their ‘Clean Climate Action’ partnership.
We are committed to making in-kind contributions of up to $5,000 in staff time, use of facilities for meetings, and travel
costs for our staff to attend capacity-building workshops over the two years of the project.[This part is for
municipalities that have not yet joined the PCP].We also commit to joining the Partnership for Climate Protection (PCP)
[Feel free to add additional information about your municipality and/or climate change work]
http://www.clean.ns.ca/" style='position:absolute;margin-left:0;margin-
top:.2pt;width:108.35pt;height:44.8pt;z-index:-251658752;visibility:visible;mso-wrap-style:square;mso-width-
percent:0;mso-height-percent:0;mso-wrap-distance-left:9pt;mso-wrap-distance-top:0;mso-wrap-distance-
right:9pt;mso-wrap-distance-bottom:0;mso-position-horizontal:left;mso-position-horizontal-relative:margin;mso-
position-vertical:absolute;mso-position-vertical-relative:text;mso-width-percent:0;mso-height-percent:0;mso-width-
relative:page;mso-height-relative:page' o:button="t">
Sean Kelly –Director of Energy Programs, Clean Foundation
skelly@clean.ns.ca | Tel: 902.880.5390 |Clean.ns.ca
Find us on Facebook | Instagram | Twitter @CleanFoundation
Clean Foundation provides the knowledge, tools and inspiration needed to encourage the actions that lead to
positive environmental change. Clean works in the traditional lands of the Mi’kmaq and Wolastoqiyik.
SOUTH SHORE INTERNET SPEED TEST
COMMUNICATIONS PLAN
JULY 2018
CONTENTS
CONTENTS .................................................................................................................................................1
BACKGROUND ..........................................................................................................................................2
COUNCIL PRIORITY ...............................................................................................................................2
BUSINESS GOAL ......................................................................................................................................2
COMMUNICATIONS GOAL ....................................................................................................................2
SWOT ANALY SIS .....................................................................................................................................2
STAKEHOLDER ANALYSIS ....................................................................................................................3
RESEARCH .................................................................................................................................................3
KEY MESSAGES ........................................................................................................................................4
APPROACH ................................................................................................................................................4
TACTICS ......................................................................................................................................................4
TIMELINE ...................................................................................................................................................6
SOUTH SHORE INTERNET SPEED TEST
COMMUNICATIONS PLAN
JULY 2018
BACKGROUND
In the winter of 2017/2018,MOC worked in conjunction with non-profit group i-Valley and neighbouring
municipalities Municipality of Lunenburg and Queens County to develop a report summarizing a potential
solution for improving Internet access in the three municipalities. While the Councils made the decision
not to purchase a big picture Internet solution, the three Councils did agree to commission i -Valley to
lead an Internet Performance Test (IPT)to provide data that will be useful for municipalities when
selecting smaller Internet projects.While Internet Service Providers (ISPs) do know exactly where their
technology exists and what connection speeds they are providing, this is proprietary data and they will
not provide the municipalities with this information. Without this data, municipalities struggle to
determine the best place to make investments in Internet to serve those most in need.
The IPT was developed by the Canadian Internet Registra tion Authority (CIRA) as a way to obtain vendor -
neutral data on Internet service. The IPT measures some 100 different Internet connection factors beyond
the speed of the network, to give planners information on latency (how much delay is in a connection)
and the ability of your computer to connect with the latest Internet Protocols. The IPT is being
administered in Atlantic Canada by i -Valley,who also helped to develop the tool.
COUNCIL PRIORITY
Promote conditions conducive to fostering economic prosperity .
BUSINESS GOAL
Identify the Internet speeds of homes and business within the Municipality of Chester.
COMMUNICATIONS GOAL
Ensure residents in the Municipality are aware of the Internet Performance Test and encourage them to
take the test at home or at their business.
SWOT ANALYSIS
INTERNAL EXTERNAL
Strengths
Staff have the expertise to manage the
program, including a full time
Communications Officer.
Residents are highly engaged by the topic
of Internet and want to help.
Opportunities
Contractor (i-Valley)has done this type of
project previously.
Test is easy to complete.
Ties into Council strategic priorities.
Special interest group may be interested in
amplifying the message.
SOUTH SHORE INTERNET SPEED TEST
COMMUNICATIONS PLAN
JULY 2018
Weaknesses
Tight timeline to implement, over the
summer.
No marketing budget allocated to the
project.
Threats
Public perceiving the test as “not doing enough”
about Internet.
Residents without Internet might not take the
time to remember to complete the form at a
later time where they can access Internet.
Many residents lack technology skills and may
find the process confusing or difficult.
STAKEHOLDER A NALYSIS
Residents with no Internet access will be encouraged to visit the Internet Performance Test website at a
location that does have Internet (work,business, library) and submit a form that tells i -Valley that they
have no Internet at their location OR they can contact the Economic Development Officer who can take
their information and submit it to i -Valley on their behalf.
Council members:As community influencers, Council members would be a valuable asset in
disseminating information throughout the community, therefore, education would be key for this
audience.
Special Interest Group:Now Lunenburg County (NLC) is a not-for-profit special interest group that has
advocated for a “big bang” solution to improving access to high-speed Internet in Lunenburg County.
They held a public meeting to present their “big bang” idea to the community , handed out lawn signage
to residents, and presented this idea to MO C Council.As community influencers, NLC could be a valuable
asset in disseminating information throughout the community. There was a risk of this group refusing to
participate in spreading the message due to their frustration that their “big bang” idea was not finding
purchase with the Councils.
RESEARCH
MODL staff have reached out to another municipality that conducted an Internet Performance Test to
review what worked and didn’t work in their community. From conversations with communications staff,
they gathered the following important learnings:
Brian Cullen guided the communications program execution at the Town of Pictou when the
Town undertook an Internet Performance Test in 2017.43% of their households took the Internet
Performance Test.“We presented it at Council, showed them the Heat Map, did the test for the
Council to show them how easy it is. Then we did a flyer to every household. Did it in with the
weekly flyers delivered to the door as an insert. We printed it on high gloss paper a nd put it on
SOUTH SHORE INTERNET SPEED TEST
COMMUNICATIONS PLAN
JULY 2018
top. We also promoted it through the website and sent the flyer to Chamber of Commerce and
other special interest groups,” said Cullen.“The flyer saw the best response.”
KEY MESSAGES
Help us bring better Internet to Lunenburg County.
Take the Internet Performance Test at https://performance.cira.ca/southshore
We have the ability to accept tests until Summer 2019, however, in order to get the data as soon
as possible we are encouraging resi dents to take the test as often as possible before September
28 to be entered into a prize draw of $100 gift certificate to a restaurant of your choice in the
Municipality of Chester.
APPROACH
A phased, call-to-action messaging through an integrated marketing campaign will meet our stated
objectives.This should communicate an immediate need to action and contain the important details on
how residents can participate in the program.MODL will work with a professional design agency to
develop materials that are clear, consistent, easy to understand and that will engage the public.MOC will
have access to these materials to customize for our own purposes.
We will be open to collaboration opportunities with stakeholders, listening to their feedback online and
incorporating their feedback into our communications efforts . As we progress through the contest period,
we will change the content of the messaging to highlight how there’s only “X weeks left” to complete the
Internet Performance Test in order to be eligible for the contest to create a sense of urgency.
While the three municipal units will collaborate and share content copy and marketing design, each unit
will execute their own tactics, and work towards their own objectives.
TACTICS
Below is an explanation of the tactics that will be employed to achieve our goals and objectives.
Tactic Audience Notes Budget
Program branding Primary: Residents in
the three
municipalities
Required to bring a
cohesive feeling to the
program
$0: Cost is coming out
of MODL’s budget
Postcard handout Primary: Residents in
the three
municipalities
Information
dissemination, will be
distributed at public
Cost for printing in-
house
SOUTH SHORE INTERNET SPEED TEST
COMMUNICATIONS PLAN
JULY 2018
events and given to
Councillors
Presentation at
Council meeting –
walk them through the
Heat map.
Primary: MOC Council
members
Make it “real’ for
Council members.
No cost
Facebook image Primary: Residents in
the three
municipalities
Tactic to further
program goals
Included in program
branding cost
Website landing page
image
Primary: Residents in
the three
municipalities
Tactic to further
program goals
No cost
Newspaper ads Primary: Residents in
the three
municipalities
Tactic to further
program goals
No cost.MODL is
completing with their
budget.
Facebook ads Primary: Residents in
the three
municipalities
Tactic to further
program goals
$200 in ads.
Mobile Kiosk Primary: Residents in
MOC
Our mobile ambassador
will hand out postcards
at the kiosk when
appropriate.
No cost
Partnerships Primary: Residents in
the three
municipalities
Engage special interest
group Now Lunenburg
County and business
associations.
No cost
Council members MOC Council members Leverage their trust and
credibility with residents
to deliver messages
through them –ensure
they are highly
informed, provided info
to share on social
media, postcards to
hand out in the
community.
No cost
News releases Primary: Residents in
the three
municipalities
Tactic to further
program goals
No cost
Community
newsletters. Will serve
as direct mail piece.
Primary: Residents in
MOC
Tactic to further
program goals
$30 approx. per ad
Have one in every issue
until end of license.
SOUTH SHORE INTERNET SPEED TEST
COMMUNICATIONS PLAN
JULY 2018
Municipal Insights
Front Page for August
issue –future issues
TBD. Will serve as
direct mail piece.
Primary: Residents in
the MOC
Tactic to further
program goals
No cost
Explore Life: banner ad
in every issue until the
end of the license. Will
serve as direct mail
piece.
Primary: Residents in
the MOC
Tactic to further
program goals
No cost.
Radio ads Primary: Residents in
the three
municipalities
Tactic to further
program goals
No cost. MODL is doing
the ads out of their
budget.
Posters on community
boards
Primary: Residents in
the MOC
Tactic to further
program goals
No cost.
TIMELINE
Dates Lead
Project launch July 18, 2018
Press release July 18, 2018 MOC Communications Officer
Website landing page July 18, 2018 –End of program MOC Communications Officer
Project contest launch Week of August 13,2018 –
September 28, 2018
MOC Communications Officer
Postcard design July 31, 2018 –August 3, 2018 MOC Communications Officer
Facebook Posts 2x per week July 31, 2018 –End of program MOC Communications Officer
Postcard handout August 7, 2018 –August 10,2018 MOC Economic Development
Officer
Live Council Demonstration August 9, 2018 MOC Economic Development
Officer
Newspaper ads TBD by MODL MODL Communications Officer
Radio ads TBD by MODL MODL Communications Officer
Facebook Ads TBD MOC Communications Officer
Community Newsletters August, 2018 –end of Program MOC Communications Officer
Municipal Insights August, 2018 –end of Program MOC Communications Officer
Explore Life ads September, 2018 –end of
Program
MOC Communications Officer
Posters Week of August 13 MOC Economic Development
Officer
Project wraps up Summer, 2019
SOUTH SHORE INTERNET SPEED TEST
COMMUNICATIONS PLAN
JULY 2018
REQUEST FOR DECISION
Prepared By:Chad Haughn Date August 1, 2018
Reviewed By:Date
Authorized By:Tammy (Crowder) Wilson, CAO Date August 2, 2018
CURRENT SITUATION
Two District Council Grants were submitted by community organization s for council’s
consideration.
RECOMMENDATION
It is recommended that Council review the attached District Council Grant applications and
approve as appropriate.
DISCUSSION
The District Council Grant applications received include:
District Organization Purpose Funds Requested
District 1 Swissair 111 20th Anniversary Committee Anniversary
Service
$500
District 3 Church Memorial Park Beer Garden /
Dance
$500
Funding Update
$2,500 per district is budgeted for the District Council Grant program. The table below provides
an update of what has been spent to date and how much is remaining per district:
District Funds spent to August 1st Funds Available at August 1st
District 1 $500 $2,000
District 2 $1,000 $1,500
District 3 $500 $2,000
District 4 $0 $2,500
District 5 $2,499 $1
District 6 $0 $2,500
District 7 $0 $2,500
REPORT TO:Municipal Council
SUBMITTED BY:Chad Haughn,Recreation & Parks Dept.
DATE:August 1, 2018
SUBJECT:Approval of District Council Grants
ORIGIN:Grants Program
2 Request For Decision /Direction
IMPLICATIONS
Policy
Financial/Budgetary
The total budget for District Council Grants is $17,500 or $2,500 per district.
Environmental
Strategic Plan
Strengthen and support environmental, cultural, and social resources
ATTACHEMENTS
1.Copies of two District Council Grant applications.
2018.08.07
Dear Warden & Councillors:
I am writing in regard to the proposed Lakefront Overlay with two key comments:
As an owner of a significant amount of Lakefront Property in the Municipality of the District of
Chester, I am:
1.Fully supportive of implementing Bylaws to protect the water quality of all lakes in the
District. Lakes are a key recreational and environmental asset. More attention to
protecting the health of these sensitive areas is, in my opinion, very important.
2.Not supportive of a change in zoning for Lakefront Property from General Basic to a
more restrictive zoning, particularly residential. A person’s choice to create a
permanent, year-round home on a lake should not deprive others from an ability to
create recreational opportunities for their families through seasonal placement of
recreational vehicles on Lakefront Properties. The retention of the General Basic Zone in
the revised LUB is therefore very important because it permits both uses.
Currently, construction is underway to develop an RV Park on PID’s 60132172 , 60389483. To date, We
have made a considerable investment in surveying , processing of road base material ( blasting, crushing
and stocking piling aggregate) The road clearing and pad construction is underway. While I understand
that a development agreement currently is not required, I would welcome the opportunity to speak with
planning staff regarding any questions or concerns.
I look forward to working with you to increase the number of residents and/or visitors to the District.
Improving the economic development of rural municipalities is an important goal and creating
recreational opportunities will be a key component of success.
Sincerely,
Gerald Adam Cudmore
Joseph Anderson
3239295 Nova Scotia Limited