HomeMy Public PortalAbout2018-10-11_Council_Agenda PackagePage 1 of 3 of Agenda Cover Page(s)
MUNICIPAL COUNCIL
AGENDA
Thursday,October 11, 2018
Chester Municipal Council Chambers
151 King Street, Chester, NS
1.MEETING CALLED TO ORDER.
2.APPROVAL OF AGENDA/ORDER OF BUSINESS.
3.PUBLIC INPUT SESSION (8:45 a.m. to 9:00 a.m.)
4.MINUTES OF PREVIOUS MEETING:
4.1 Council –September 27, 2018
5.COMMITTEE REPORTS:
5.1 Committee of the Whole –October 4, 2018 –Warden Webber
(approval of motions only)
5.2 Committee of the Whole –September 20, 2018 –Warden Webber
(received minutes only)
5.3 Citizens Landfill Monitoring Committee –May 28, 2018 –Councillor Church
(received minutes only)
5.4 Any other Committees.
6.MATTERS ARISING:
6.1 Policy P-4 Procurement Policy -Amendment to add Sludge Removal and
Disposal Services to a three (3) year term –Second/Final Notice. (Origin –COW
meeting –September 20, 2018)
6.2 Policy P-90 Provincial Street Improvements Policy –First Notice.
6.3 By-Law P-149 Provincial Street Improvements By-law –First Reading.
7.CORRESPONDENCE:
7.1 Presentation from Gwen Bushey regarding Harris Lake.(appointment at 9:30 a.m.)
7.2 Village of Chester Commission regarding discussion on Chester Water
(appointment at 10:00 a.m.)
Page 2 of 3
7.3 Letter from Town of Shelburne received September 18, 2018 regarding an
invitation to all Municipal units to get involved with the effort to address the
concerns regarding the lack of health services by joining the Nova Scotia Health
Care Working Group.
7.4 Correspondence from Fire Service Association of Nova Scotia to the Nova Scotia
Federation of Municipalities (NSFM), Association of Municipal Administrators of
Nova Scotia (AMANS), the Minister of the Department of Municipal Affairs, and
the Minister of the Department of Internal Services regarding a Resolution –Fire
Dispatch Services of Nova Scotia.
8.NEW BUSINESS:
8.1 Request for Direction prepared by Solid Waste Department dated October 2,
2018 regarding Recycling Agreement.
8.2 Request for Decision prepared by Solid Waste Department dated October 3, 2018
regarding Kaizer Meadow Environmental Management Centre (KMEMC) Landfill –
Cell 3A Leachate Valve Issue.
8.3 Request for Decision prepared by Engineering and Public Works Department
dated October 4, 2018 regarding Village of Chester Wastewater System
Improvements.
8.4 District Council Grant Request –Canaan & District Hall Association.
8.5 Council Grant Request –Chester District Swim Program.
8.6 Request for Decision prepared by Recreation and Parks Department dated
October 4, 2018 regarding Major Project Grant Criteria Update.
8.7 CAO Updates as follows:
a)Strategic Priorities Update –July to October 1, 2018
i.Strategic Priorities Chart -Revised
ii.Strategic Priorities Chart –Final
b)Quarterly Reports:(July to October 1,2018)
i.Administration
ii.Community Development
iii.Economic Development
iv.Engineering and Public Works
v.Finance
vi.Information Services
vii.Recreation and Parks
viii.Solid Waste
Page 3 of 3
9.IN CAMERA.
10.ADJOURNMENT.
APPOINTMENTS
9:30 a.m.Gwen Bushey regarding Harris Lake.
10:00 a.m.Village of Chester Commission regarding Chester Water.
MOTIONS REQUIRING APPROVAL OF COUNCIL FROM
OCTOBER 4, 2018 COMMITTEE OF THE WHOLE MEETING
2018-422 Approval of Agenda and Order of Business
2018-423 Correction to Minutes of September 20, 2018
2018-424 PROVINCIAL STREET IMPROVEMENT BY-LAW AND POLICY
MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse that the Committee of the
Whole recommend to Council that:
1.Council conduct First Reading of By-Law No. 149, A By-Law Respecting Provincial Street
Improvement, and give notice of its consideration to give Second and Final approval; and
2.Council give notice to itself that on the date Council considers Second and Final Reading, Council
will also consider approving Policy P-90, A Policy Respecting Provincial Street Improvement.
CARRIED.
2018-425 ISSUANCE OF RFP -CHESTER BASIN WASTEWATER SYSTEM
MOVED by Councillor Barkhouse, SECONDED by Councillor Church that the Committee of the Whole
recommend to Council to direct staff to proceed with the issuance and award of the RFP regarding the
design and expansion of the Chester Basin Wastewater System, utilizing the current list of pre -qualified
Engineering Consultants and report back to Council. CARRIED.
2018-426 DEBENTURE ISSUANCE –WASTEWATER TREATMENT PLANT UPGRADES AT
WESTERN SHORE AND MILL COVE
MOVED by Councillor Assaff, SECONDED by Councillor Church that the Committee of the Whole
recommend to Council approve the resolutions for pre-approval of debenture issuance subject to
interest rate for the following projects:
Wastewater Treatment Plant upgrades –Western Shore –TBR #2017-4 in the amount of
$188,750.00; and
Wastewater Treatment Plant –Mill Cove –TBR #217-3 in the amount of $210,450.00.
CARRIED.
2018-427 REVISED COST SHARE FOR PAVING OF REGENT STREET (J CLASS SUBDIVISION
STREET PAVING PROGRAM)
MOVED by Councillor Barkhouse, SECONDED by Councillor Church that the Committee of the Whole
recommend to Council to approve the revised tender and cost share amount for the paving of Regent
Street under the J-Class Subdivision Street Paving being carried out by the NS Department of
Transportation and Infrastructure Renewal in the amount of $41,500.00 (an increase of 33% from the
budgeted amount of $31,250.00). CARRIED.
2018-428 In Camera -Section 22 (2) (g)–Harris Lake Development
2018-429 Adjournment.
September 26, 2018, Draft 3
MUNCIPAITY OF THE DISTRICT OF CHESTER
POLICY P-90
PROVINCIAL STREET IMPROVEMENT POLICY
Purpose
1.The purpose of this policy is to guide decisions related to capital improvements to
provincially cost-shared (ie. J Class and other service exchange)streets.
2.This policy does not apply to private roads or provincial streets that are not cost-shared with
the Municipality.
3.Annually, Council will consider investing in street improvements to improve service to
residents and access provincial cost-sharing funding.
Eligible Improvements
Only the following work will be considered eligible for Council prioritization or resident initiated
improvement:
1.1 Street pavement asphalt, concrete or other surfacing including grading, gravelling,
culvert work,paving, repaving, or double chip sealing.
1.2 Associated pre-engineering and/or design costs, on site engineering subdivision and
inspection and incidental costs from the edge of the roadway to the limits of the right -
of-way.
1.3 Any other work by the Province added to the cost of the road improvement.
Definitions
“Arterial Street”means a street used primarily for through traffic, where traffic movement is
the primary consideration and land access is secondary.
“Collector Street”means a street used primarily for collecting traffic from local streets and
channeling it to an arterial street, other collector or local street, where traffic movement and
land access are of equal importance.
September 26, 2018, Draft 3
“Defined Area”means the area as shown in the plan attached to Form A of the Petition.
“Local Street”means a street used primarily for land access and has little or no through traffic.
“Owner”includes part owner, joint owner, tenant-in-common, or joint tenant of the whole or
party of any real property fronting on a street or situate in a Defined Area a nd also includes any
trustee, executor, guardian, agent or other person having the care or control of such real
property in the case of absence or disability of the person having title thereto .
“Property”means a parcel or lot which is an area determined by Council to benefit from a
street improvement.
“Street”means any street, roadway, highway or travelled way, or portion thereof, situate i n the
Municipality owned by the Province of Nova Scotia.
General Provisions
3.1 Subject to either the terms of the Agreement or funding program, the Municipality may
submit to NSDOTIR (Nova Scotia Department of Transportation and Infrastructure
Renewal) a list of streets to be considered for improvement.
3.2 Council shall prioritize the streets eligible for improvements by strategic priorities, as
determined by Council from time to time, and criteria as established in clause 5 of this
Policy.
3.3 Council may proceed with a local improvement at its own discretion or in response to a
petition submitted pursuant to the Street Improvement By-law.
Initiating a Petition
4.1 The petition process may be initiated by:
4.1.1 A request from the owners of at least 25 percent of the properties that would be
subject to the petition within the Defined Area; or
4.1.2 A motion from Council directing Municipal staff to initiate the petition process .
4.2 Municipal Council is not obliged to act on any petition for a street improvement.
4.3 In order to prepare submissions for funding to NSDOTIR and for municipal capital
project planning, requests for petitions for provincially cost-shared streets shall be
September 26, 2018, Draft 3
received by the Municipality by the date indicated in the Provincial Street Improvement
By-law (By-law 149)of each current year.
Evaluation Criteria
Priorities for improvement will be set annually by Council based on the following criteria:
5.1 Street condition based upon the condition rating provided by NSDOTIR for provincial
roads.
5.2 Usage.
5.3 Streets prioritized for funding in the previous fiscal year where the improvement was not
completed.
5.4 Proximity to other planned street work by other public entities, to minimize disruption
and achieve cost savings.
5.5 Proximity to other high priority streets, to minimize disruption and achieve costs savings.
5.6 Circumstances where it would be to the Municipalities benefit for operational, economic
development or other reasons.
5.7 Streets in which a petition has been received requesting the upgrade.
Requirement for funding
A street improvement project identified by a successful petition may only proceed if:
6.1 The Province agrees to provide the remaining 50% of the cost of the improvement for a
provincially cost-shared street.
6.2 For street improvements identified by successful petition, property owners shall
contribute 50% of the total actual costs to complete the requested improvement .
6.3 Notwithstanding 6.1.2, and pursuant to the Provincial Street Improvement By-law (By-law
No. 149), where a street is a collector street, Council may vary the amount the property
owner shall contribute.
Version 3, September 26, 2018
MUNICIPALITY OF THE DISTRICT OF CHESTER
A By-law Respecting
Provincial Street Improvements
SHORT TITLE
1.1 This By-law shall be known as By-law No.149 and may be cited as the “Provincial Street
Improvement By-law”.
PURPOSE
2.1 Section 81 of the Municipal Government Act enables a Municipality to make bylaws
imposing, fixing and providing methods of enforcing payment for charges of local
improvements.The purpose of this By-law is to establish the manner in which the
Municipality shall impose, fix and enforce payment of charges for capital improvements
to provincially cost-shared streets.
DEFINITIONS
3.1 “ARTERIAL STREET”means a street used primarily for through traffic, where traffic
movement is the primary consideration and land access is secondary.
3.2 “CHARGE” means a charge imposed pursuant to Section 81 of the Municipal
Government Act in an amount to be determined pursuant to this By-law for the cost of a
local improvement.
3.3 “COLLECTOR STREET” means a street used primarily for collecting traffic from local
streets and channeling it to an arterial street, other collector or local street, where traffic
movement and land access are of equal importance.
3.4 “CORNER LOT” means a property situated at the intersection of, and abutting on, two or
more streets.
3.5 “COST” means the amount of money paid or payable in respect of the street
improvement.
3.6 “COUNCIL” means the Council for the Municipality of the District of Chester.
3.7 “DEFINED AREA” means the area as shown in the plan attached to Form A of the
petition.
3.8 “ENGINEER” means the Municipal employee designated as Municipal Engineer pursuant
to the provisions of the Municipal Government Act.
Version 3, September 26, 2018
3.9 “FRONTAGE” means the full length of the property that is abutting the street within the
defined area.
3.10 “LOCAL STREET”means a street used primarily for land access and has little or no
through traffic.
3.11 “MUNICIPALITY” means the Municipality of the District of Chester .
3.12 “OWNER” includes part owner, joint owner, tenant-in common, or joint tenant of the
whole or party of any real property fronting on a street or situate in a Defined Area and
also includes any trustee, executor, guardian, agent or other person having the care or
control of such real property in the case of absence or disabi lity of the person have title
thereto provided that or the purpose of calculating the percentage of owners in Section
3(1) real property with more than one owner shall be counted as having one owner.
3.13 “PROPERTY” means a parcel or lot which is an area determined by Council to benefit
from a street improvement.
3.14 “STREET” means any street, roadway, highway or travelled way, or portion thereof,
situate in the Municipality owned by the Province of Nova Scotia.
3.15 “STREET IMPROVEMENT” means:
a)Street pavement asphalt, concrete or other surfacing including grading,
gravelling, culvert work, paving, repaving or double chip sealing,
b)Associated pre-engineering and/or design costs, on site engineering
subdivision and inspection and incidental costs from the edge of the
roadway to the limits of the right-of-way,
d)Any other work by the Province and/or Municipality added to the costs of
the street improvement
3.16 “THROUGH LOT” means a property bounded on two opposite sides by two or more
streets.
PETITION
4.1 Petitions shall be evaluated in accordance with Clause 5 and 6 of Policy ____,Provincial
Street Improvement Policy.Nothing in this By-law shall be construed as meaning that
Municipal Council is obliged to act upon any Petition for street improvement.
4.2 The Petition for a street improvement shall be in Form A or similar thereto and shall
clearly state the Defined Area for which the improvement is requested together with a
plan showing the streets outlined in red for the requested improvements and the length
Version 3, September 26, 2018
and width of the streets. The Provincial street improvement shall be on an uninterrupted
length of the street.
4.3 The Petition process shall be initiated in accordance with Policy P-90,Street
Improvement Policy.
4.4 In order to prepare submissions for funding to NSDOTIR and for municipal capital
project planning, requests for petitions for provincially cost-shared streets shall be
received by the Municipality on or before August 1st for work to occur in the following
fiscal year.
4.5 A petition shall be conducted no more than once every two (2) years in a Defined Area or
part thereof without Council approval.
The Processing of a Petition
4.6 Upon receipt of a request for the Municipality to initiate a petition, in which the request
satisfies clause 4.1 of Policy _____ Street Improvement Policy, the Municipality will
prepare a petition pursuant to this By-law for distribution to affected property owners.
4.7 The petition documents shall include: a description of the street improvement, the
method of charge, a map of the proposed charge area, the estimated total costs of the
improvement, the estimated costs for each property and the financing options.
4.8 The petition documents will also include a letter explaining the process and will give
each property owner an opportunity to vote YES or NO for the improvement.
4.9 The petition shall give owners at least 30 days to respond from the date of receipt which
is deemed to be 3 business days from the date of the letter accompanying the petition.
4.10 The petition package and documents with a stamped return envelope will be sent by
regular mail to the owners representing each property. In addition, the Municipality will
advertise the intention to petition in the local paper and on the municipal webpage.
4.11 If a response has not been received from an Individual Owner, in the 30 days, it will be
deemed that the Owner’s response is negative.
4.12 An Owner is entitled to one vote for each individual parcel s/he owns within the Defined
Area. In the case where an individual property has more than one Owner, all Owners
must agree on the single response. If all Owners are not in agreement, it will be deemed
that the Owner’s response is negative.
4.13 In the situation where the Municipality owns a parcel of land along the Street, as
described in the petition, the Municipality will not have a vote in the petition. The
Version 3, September 26, 2018
Municipality is not obligated to pay a chare levied on its property for such
improvements.
4.14 In the event of a dispute between a property owner and the Municipality as to any
measurement, the property owner shall retain, at her/his expense, as surveyor in good
standing of the Association of Nova Scotia Land Surveyors, who shall certify th e
measurements and submit them to the Municipality.
CHARGE IMPOSED
5.1 Where two-thirds (66 2/3%) of the owners of land in a Defined Area, petition in person
or by agent the Municipality for an improvement to a street, the Municipality may make
such improvement and shall be entitled to recover all of the cost of such improvement
by levying a charge upon the owners of real property fronting on the said street or
situate in the said Defined Area as herein provided by this By-law.
5.2 Where a street for which a request for petition has been received in which the street is
utilized by the general public due to the streets use as a collector or thoroughfare street
or due to the nature of land uses on the street, Council may vary the amount of the
charge levied pursuant to clause 5.1.Council will make this decision when the request for
a petition to be completed is received. The cost to property owners with the Defined
Area will be determined at that time and incorporated in the Petition.
5.3 An interim charge may be imposed when Council approves the project to proceed based
on the best estimate of the costs of the project at the time. The interim charge will be
adjusted at the time of completion of the project.
5.4 Amount of Charge
The total amount of the charge levied shall not exceed the costs of the street
improvements to the Municipality.
6.0 METHOD OF CHARGE
6.1 The Charge levied pursuant to Section 5 shall be determined by Council in accordance
with the provisions of this By-law and, if applicable,having consideration for a petition
received in accordance with or Schedule ‘A’. A Charge may be calculated based on:
6.1.1 A uniform amount for each property in existence or subsequently created by
subdivision;
6.1.2 The frontage of the property on any street;
6.1.3 The use of the property;
Version 3, September 26, 2018
6.1.4 The area of the property;
6.1.5 The assessed value of the property;
6.1.6 Any combination of two or more such methods of calculating the charge; or
6.1.7 Such other method as Council deems fit.
VARIATIONS IN CHARGES
7.1 The charge levied pursuant to this Bylaw may be fixed at different rates for different
classes of uses of properties and may be fixed at different rates for different areas or
zones.
FRONTAGE ADJUSTMENTS
8.1 For corner lots and through lots, where both streets adjacent to the property are subject
to a local improvement, the total frontage will be adjusted as follows:
8.1.1 For the longest frontage, the frontage will not be subject to any adjust ment and
will be charged 100 percent of the frontage;and
8.1.2 For the shortest frontage, the frontage will be reduced by 50 percent.
8.2 For corner lots and through lots, where one of the two streets are subject to a local
improvement and the other street has previously been the subject of a local
improvement, the property will only be charged for the portion of the frontage subject
to the local improvement and the frontage will be reduced by 50 percent.
8.3 For corner lots and through lots, where one of the two streets are subject to a local
improvement and the other streets has not been the subject of a local improvement, the
property will only be charged for the portion of the frontage subject to the local
improvement and there shall not be any adjustments to the total frontage.
8.4 Properties given an adjustment to the charge under this Section will be identified in the
petition documents.
LIEN ON PROPERTY
9.1 A charge imposed pursuant to this By-law constitutes a first lien on the subject real
property in the same manner and with the same effect as rates and taxes under the
Version 3, September 26, 2018
Municipal Government Act and is collectable in the same manner as rates and taxes
thereunder.
9.2 The liens provided for in this By-law shall become effective on the date on which the
interim charge is imposed or the Municipal Engineer files with the Treasurer a certificate
that the improvement has been completed and the total costs of the improvement.
9.3 The liens provided for in the Bylaw shall remain in effect until the charge plus any
accrued interest has been paid in full.
9.4 In the event of default, the lien will be collected in the same way as overdue taxes in
accordance with the Municipality’s Policy P-001-Tax Sale Policy and Municipal
Government Act.
9.4 Where a property subject to a lien is subdivided, the unpaid amount of the charge plus
interest shall be apportioned among the new lots according to the assessed value that
the new lots have in relation to the total assessed value of the entire property before
subdivision.
NOTICE OF LIEN
10.1 The Treasurer of the Municipality shall notify the owner of each prope rty upon the filing
of the certificate referred to subsection 9.2 and shall notice shall state:
a)The basis of the special tax; and
b)The tax payable by the owner in respect of the special tax .
REPAYMENT OF THE CHARGE
11.1 At the option of the owner(s) of a property which is subject to a charge, the charge may
be paid in either of the following ways:
11.1.1 By payment, in full, at the time of invoicing by the Municipality; or
11.1.2 By annual installments, over a period not to exceed ten years, on which interest
shall be payable. In the event of default of payment of an installment, the whole
balance shall become due and payable without demand or notice.
11.2 The property owner(s) shall have one month from the date of their initial notice of
amounts owning,to notify the Treasurer, in writing, which financing option has been
selected. If there is no written notification, the property owner(s) shall be deemed to
have selected the annual payment option.
11.3 Interest shall accrue on charges outstanding from the date of billing forward at a rate
equal to Scotia Banks prime interest rate at the effective date of notice of amounts
owing per clause 11.2.
Version 3, September 26, 2018
AMENDMENT TO THE BY-LAW
12.1 Amendments to this By-law shall not affect any project, fee, debt or charge incurred prior
to the date of enactment on or any procedure for enforcing the same completed or
pending at the time of enactment, nor shall it repeal, defeat, disturb, invalidate or
prejudicially affect any matter or thing whatsoever completed, existing, or pending at the
time of enactment.
Version 3, September 26, 2018
FORM A
PETITION FOR STREET IMPROVEMENTS
To the Council of the Municipality of the District of Lunenburg
The Undersigned, being two-thirds of the owners:
(i)Owning two-thirds of the real property situate in the Defined Area in the Municipality
of the District of Chester hereinafter described.
do petition the Municipal Council to make improvements to the Street(s) ore particularly
described:
(i)As the street(s) or portion thereof known as _______________________________________
(ii)In the area situated at _____________________________________________________________
as shown on the attached plan.
Also, each of the owners, whose signatures appears below, respectively propose that the
Municipal Council accept this as a petition in compliance with the Street Improvement By-law.
Each of the owners, whose signatures appear below, agrees that they be levied for a portion of
the charge in respect of the street improvement on the basis of _____________________________
Names and Signatures of Property Owners
Name Signature Civic Number AAN
REQUEST FOR D IRECTION
Prepared By:Christa Rafuse, P.Eng.Date October 2, 2018
Reviewed By:Date
Authorized By:Tammy (Crowder)Wilson, CAO Date October 3, 2018
CURRENT SITUATION
The Municipality of the District of Chester (MODC)presently has a two (2) year Recyclable Materials
Processing Agreement (the Agreement) with Halifax Regional Municipality (HRM) to accept and process
certain recyclable materials at its Materials Recovery Facility (MRF). The existing contract expires March 31,
2019.
RECOMMENDATION
Staff respectfully recommend that Council approve a one (1) year extension to the existing Agreement with
HRM to terminate March 31, 2020.
BACKGROUND
The Municipality of Chester presently collects blue bag recyclables and paper recyclables and provides an
on-site transfer system at Kaizer Meadow Landfill to prepare for the delivery to the MRF located in Bayer’s
Lake Industrial Park, Halifax, NS.
DISCUSSION
The present agreement with HRM is working well to receive and process the recyclable materials generated
and handled by the Municipality of Chester. The extension for one year gives MODC the flexibility to
transition with Sustane and research other potential options for handling and negotiating recyclables
transport once the waste collection contract is awarded in March 2020. A t this time contracts will align,and
we can ensure the best possible service and cost savings.
Other potential options would be to work with the Joint Services Board or transfer directly to Scotia
Recycling in the future. We would need to negotiate a rate;however, we estimate it to be in the range of
$165 to $200 per tonne. Given the need to assess Sustane and its impact on recyclables, etc., we may not
want to get into a long-term contract. From experience the shorter the contract the higher the price per
tonne, and as such staff recommend extending the contract with Halifax.
IMPLICATIONS
Policy
P-20 Fee Policy
REPORT TO:CAO and Council
SUBMITTED BY:Christa Rafuse, P.Eng
DATE:October 11, 2018
SUBJECT:Recycling Agreement
2 Request for Direction
Financial/Budgetary
The annual cost to MODC for Halifax to process and recycle during the 2017-18 fiscal year (922 tonnes)was
$54,269.46 plus HST (it’s the net cost per tonne plus 15% margin). The per tonne fluctuated and the cost
ranged between $56.95 to $141.24 per tonne over the fiscal year to recycle and process. In addition, a
monthly fee is included for a portion of a storage building (Halifax)at $30 per tonne,which equals $28,
659.28 for the fiscal year.The overall total per tonne for Halifax’s services to recycle and process was on
average $90.26 plus HST per tonne.
To transport the materials to Halifax without o verly compacting as per the agreement its typically a cost to
MODC of $85.00 per tonne (based on the loads delivered)
For an overall cost to process, recycle and transport at approximately $175.26 per tonne, equaling a total
of $161,589.72.
Environmental
N/A
Strategic Plan
1.Maintain a high level of fiscal responsibility;
2.Continually improve public satisfaction with municipal services;
3.Ensure sufficient infrastructure is available to best serve our residents and businesses.
Work Program Implications
N/A
OPT IONS
1.Municipal council can provide direction and/or request further information.
2.Accept Staff’s recommendation.
ATTACHMENTS
N/A
COMMUNICATIONS (INTE RNAL/EXTERNAL)
N/A
REQUEST FOR D ECISION
Prepared By:Christa Rafuse, P.Eng.Date October 3, 2018
Reviewed By:Date
Authorized By:Tammy (Crowder)Wilson, CAO Date October 4, 2018
CURRENT SITUATION
Presently the last isolation valve in the leachate collection system is closed in Cell 3A. It’s been confirmed
by consultants and our staff that we cannot safely locate and access the closed valve. The valve is garbage
covered and the leachate volume in the landfill Cell is relatively high. The Cell 3A pipe network is connected
to Cell 4A and to allow leachate to flow properly without backing up into Cell 4A we need to redirect the
leachate away from the closed valve.
RECOMMENDATION
Staff respectfully recommend that Council approve CBCLs recommended option to provide gravity
drainage for the recently constructed Cell 4A to allow landfilling within Cell 4A within the next few
months.If approved by Council, we would also like to request permission to expediate the tendering
process via CBCL Ltd.
Should the option to design and tender a more permanent solution be required it can be revisited during
consideration of the leachate system capacity.
BACKGROUND
The leachate collection system within the landfill cells consists of piping and laterals that connect to a central
collection header that runs the full length of the cell. A minimal slope exists so it runs by gravity to the lower
end of the cell. A series of isolation valves are used to direct leachate downstream to the treatment system.
During construction of landfill Cell 3A, the last isolation valve on the leachate collection header appears to
have been left in the closed position. Unfortunately, this closed valve was not discovered until a considerable
amount of municipal solid waste was placed.With the covered valve and the volume of leachate within the
cell its near impossible to locate/open this valve.
As an alternate solution, staff placed a pipe near the isolation valve in the interior of the berm towards the
leachate collection granulars. This pipe allows operations staff to monitor leachate levels within Cell 3A and
as a conduit to extract leachate from the cell on an intermittent basis.A small pump is lowered into the
pipe and the discharge is routed (above grade) to an adjacent l eachate collection manhole.
REPORT TO:CAO and Council
SUBMITTED BY:Solid Waste Department
DATE:October 11, 2018
SUBJECT:KMEMC Landfill –Cell 3A Leachate Valve
Issue
ORIGIN:
2 Request for Direction
In addition to the valve issue in Cell 3A, CBCL Limited is currently assessing the leachate treatment system
capacity under a separate scope of work.
DISCUSSION
The piping connection from Cell 4A to 3A is a crucial part of our leachate treatment system.
It is unfortunate that the Cell 3A valve issue is not simple to resolve but the option provided by CBCL Ltd is
a timely and a practical solution to be considered at this time.Our heavy equipment operators concur that
we need to act quickly on this project to enter Cell 4A and be prepared for the impending weather
conditions.
It was not anticipated that we would be ready to enter Cell 4A as quickly as we are now forecasting. We
have gone through several unforeseen events this fiscal year. We had expected Sustane to be up and
running in June, then September and equipment issues including a compactor fire are major factors. Our
compactor has been under repair at CAT since mid -July and was to be fixed within a month. This did not
happen,and we are expecting its return by early next week, almost 3 months.
The compactor provides a much denser compaction and we have made due with utilizing two excavators
to do the job of the compactor, with that we only get half as much compaction.This in turn uses our landfill
space much faster. We are presently working on top of Cell 2 and now along the side of Cell 3A, ready to
enter Cell 4A to provide a wider and safer working area over the Winter months.
Long story short, we must proceed with the recommended option to move forward and to drain Cell 4A
leachate, dispose of waste in Cell 4A and to operate within our NSE approval permit requirements.
2 Request for Direction
IMPLICATIONS
Policy
Procurement Policy P-04
Financial/Budgetary
The proposed project is not currently part of the 2018-19 budget.We anticipate the cost to be in the order
of $70,000 to complete the repair to properly utilize Cell 4A before Winter.
CBCL to design and tender -$7,500 to $10,000
Site work (capital cost)-$50 –$60, 000
This is an unbudgeted project, it is recommended that the capital come from our revenue and be
identified as an item that is shared with Valley Waste.It is forecasted that the tipping fees for the current
year will produce a surplus, therefore the funds could come from the surplus. Long term borrowing is not
recommended by finance as the amount is small.We are also not able to use the closure reserve as the
expense is related to landfill operations and not closure.
Environmental
N/A
Strategic Plan1.Maintain a high level of fiscal responsibility;2.Continually improve public satisfaction with municipal services;3.Ensure sufficient infrastructure is available to best serve our residents and businesses.
Work Program Implications
N/A
OPTIONS1.Status quo and risk jeopardizing our NSE permit to operate.2.Accept staff’s recommendation and move forward to expediate prior to Winter and enteringCell4A.3.Proceed with another option.
ATTACHMENTS
CBCL Ltd, Letter Report, dated September 25, 2018
COMMUNICATIONS (INTE RNAL/EXTERNA L)
N/A
REQUEST FOR DECISION
Prepared By:Chad Haughn Date October 4, 2018
Reviewed By:Date
Authorized By:Tammy (Crowder)Wilson, CAO Date October 5, 2018
CURRENT SITUATION
On September 13, 2018 Council was presented with several options for the Major Project Grant
guidelines.At the meeting,Council reviewed the options and provided direction on changes to
be made.
RECOMMENDATION
It is recommended that Council review the updated Major Project Grant Guidelines and
Application and confirm that the updated document aligns with Councils wishes for this grant
program.
DISCUSSION
It is important to make grant guidelines as clear as possible t o ensure that community
organizations are aware of what projects fit into the Municipal grant program.Once the
guidelines are updated, staff will communicate the changes to groups in preparation for the
January 31st deadline.
IMPLICATIONS
Policy NA
Financial/Budgetary NA
Environmental NA
Strategic Plan
Strengthen and support environmental, cultural, and social resources
Work Program Implications NA
ATTACHEMENTS
1.Updated Major Project Grant Guidelines
2.Updated Major Project Application Form
REPORT TO:Municipal Council
SUBMITTED BY:Chad Haughn,Recreation & Parks Dept.
DATE:October 4, 2018
SUBJECT:Major Project Grant Criteria Update
ORIGIN:Municipal Grant Program
MAJOR PROJECT GRANT
GUIDELINES
(Updated October 2018)
The purpose of the Major Project Grant is to provide financial assistance to community
organizations that are undertaking a major community capital project. These projects may
include the construction of a new facility,expansion of an existing facility or purchase of large
capital items.
Eligible Applicants
-You must be a non-profit organization, or otherwise comply with the requirements of
the Municipal Government Act,for eligibility for a grant or contribution by a
municipality (Section 65(AU)).
-Your primary purpose must be to operate, sponsor or encourage programs, activities or
facilities within the Municipality of the District of Chester.
-Churches /faith-based organizations are not eligible for funding.
-Private member-based organizations, whose primary focus is to serve its members,are
not eligible for funding.Council may make exceptions on occasion where programs or
initiatives are open to the general public.
Eligible Projects
-Projects must be capital in nature such as new building construction, expansion of
existing buildings or renovations.
-Facility renovations or upgrades must enhance your service .
-Regular operating costs,maintenance costs or general repair work is not eligible.
-Only expenses incurred after an application is submitted are eligible to be included in
the project.
Funding
-The minimum funding request is $10,000
(Projects valued at $10,000 or less will be considered under the Council Grant program).
-The Maximum funding request is $100,000.
-Council will fund up to a maximum of 70% of the total project budget.Groups must
secure the remaining 30% from other sources.
-Organizations are only eligible to receive one major project grant every two years (24
months).
-Council will consider multiyear funding requests.
-Council will review all applications and determine the funding level for each project.
Application Procedure
-Applications must be submitted by January 31st.
-Organizations must complete the Major Project Grant Application form.
-You may attach a separate document if there is insufficient space on the form for your
response to each question.
-Proposed work must comply with all applicable municipal, provincial and federal
regulations and you must own or have a long-term lease with the facility.
-The application form must be completed in full and have appropriate signatures.
-Completed application forms should be submitted to the Municipality as indicated on
the application.
-If organizations have questions about the application form or wou ld like to receive
assistance to complete the form, please contact the Recreation & Parks Director at 902 -
275-3490 or by email at chaughn@chester.ca.
-After a project is complete, organizations are required to submit a completed Major
Project Grant Report Form to indicate how the funds were spent.
Payment Schedule
-75% of the total approved grant will be distributed at the beginning of the project. The
remaining 25% will be distributed at the end of the project, once a final report has been
submitted.
-Multi-Year grants will require annual project updates, including budgets and progress
reports, prior to receiving the subsequent years grant.
Evaluation
Applications will be reviewed and evaluated based on the following:
-Grant criteria have been met.
-Benefit to the community at large is described.
-Demonstrated positive community impact.
-The organization has shown a financial need for grant funding.
-Project aligns with the Municipal strategic plan.
Grant Recognition
The Municipality of Chester encourages appropriate recognit ion as a funding partner of
approved projects.
Note –The amount of grant funding available varies each year and is limited. Council reserves
the right to approve funding amounts lower than requested.Council also reserves the right to
reject any grant application, regardless of whether the criteria have been met.
MUNICIPALITY OF THE DISTRICT OF CHESTER
GRANT APPLICATION FORM
Major Project Grant Request
Name of OrganizationApplyingContact PersonPosition with OrganizationMailing AddressIncorporation Number with Registry of Joint Stocks(if applicable)Phone:Fax:Email:Date:
Signature of Signing Officer(s) and their position with Organization:Name Signature Position_________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________
ORGANIZATION INFORMATION:1.Purpose or objective(s) of your organization (i.e. mission statement):________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
2.Is your project:New Construction ______Renovation ______Large Capital Equipment ______
3.Please describe your project and its benefits to residents (attach separately if insufficient space).______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
1.If your project is new construction or renovation, who are the main users of the f acility and for whatpurpose will they use it?____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
2.How much money are you requesting?$__________________________________________
6.Budget
Please attach a project budget showing all revenue and expenses.
The budget must include all sources of revenue.
Please include a copy of your most recent annual financial statement.
7.For construction or renovation projects, please specify whether you own the facility or have a long-term lease.____________________________________________________________________________________________________________________________________________________________________________________________________________________________________
8.Is there additional information that may support your grant application? Please attach letters ofsupport, etc.____________________________________________________________________________________________________________________________________________________________________________________________________________________________________
9.Did your organization receive funds last year from the Municipality of the District of Chester?Yes _____No _____If yes, was it a Council Grant _____ Recreation Grant _____ Tourism Grant _____How much was the grant? $___________________________________(Attach copy of report if not previously submitted)
Application Checklist: DID YOU INCLUDE WITH YOUR APPLICATION:____ A written outline of the project and its benefits to residents____ Project budget including Revenues and Expenses____Previous Years Financial Statement____ Incorporation Number (if applicable)____ Application signed by signing officer(s)____ Copy of report regarding previous year’s grant (if a grant was received last year)
If you require assistance, please contact the Municipal Office at:Phone (902) 275-3490 Fax (902) 275-3630 Email chaughn@chester.ca
REPORT TO COUNCILFollowing the completion of your project it is requested that you provide a very brief report regarding theproject and how the Grant money was spent.If a follow-up report is not received future requests may beaffected.
Please forward applications and reports to the following:Director of Recreation & Parks“Grant Report”Municipality of the District of ChesterPO Box 369ChesterNS B0J 1J0
Page 1 of 6
MUNICIPALITY OF THE
DISTRICT OF CHESTER
CAO UPDATE
REPORT TO Warden Allen Webber and Municipal Council Members
SUBMITTED BY Tammy Wilson, MURP, MCIP, Chief Administrative Officer
DATE October 4, 2018
SUBJECT Strategic Priorities Update -October 1, 2018
_________________________________________________________________________________________________
The following reports on the activities of the Municipality of District of Chester Administration
and Departments for the period of July 27, 2018 to October 1, 2018. This report provides
updates on the actions identified on the Strategic Priorities Chart,as well as other activities
identified as important to update Council on.
NOW PRIORITIES
ACTION STATUS
SOUTH SHORE REN-Wind Up CAO’s have been appointed to the Board: Registry
of Joint Stocks updated
Termination date –Sept 30,2018; Office closed,
website down
AGM held –July 18,2018;Board Meeting –Sept
12
Wind-up with Registry of Joint Stock Companies
underway
MODC-takes possession of intellectual property;
MODL-takes possession of financial and physical
assets
STREET SCAPE PLAN Shoulders funded by MODC from Wake -up Hill Rd
to Chester Basin -work underway
Awaiting correspondence from NSDOTIR re: costs
of other streetscape improvements
INVESTMENT STRATEGY No progress during the period of this report
Page 2 of 6
CHESTER WATER Socio-Economic Analysis and Technical Analysis /
Opinion of probable costs completed and
presented to Council –July 2018
Next Step meeting with Commission –July 24,
2018
Report presented to Council September 27, 2018
on Next Steps: Plebiscite; Communications
Strategy; and Pre-Design work
Staff are looking into option of submitting an
Infrastructure funding application in the fall of
2018, as next intake will not be until after 2021
SHARED SERVICES Meetings held with TOL staff and legal counsel to
work through their questions re Inter-Municipal
Agreement
All units approved the Inter-Municipal Agreement
Work is underway for transition to regional service
(software, scheduling, HR)
ROAD UPGRADE POLICY
Completed
Report on Options completed-August 2018
Draft Policy and By-law completed –September
27, 2018
SUSTANE TRANSITION Sustane not operational yet. Once operational
plan will be put in place for development of
synergies
2018-19 Budget includes transition to processing
by Sustane in Aug/Sept 2018.Forecast have been
adjusted to have a December start date.
Page 3 of 6
NEXT PRIORITIES
ACTION STATUS
Business / Industrial Park Land acquired in 2018
Traffic Impact Analysis completed
RFP completed for Road Design
Rural Internet CIRA Test and Campaign underway
In Camera presentation re ISP Proposal
completed
CTI funding received by ISP to provide
service in MODC
Service Level Agreement with ISP underway
Marketing Strategy (MODC / KM)Will commence once Sector Strategy is
completed
Sector Strategy Draft Sector Strategy received and being
reviewed for completeness
Report to Council re: Stakeholder
consultation/engagement-pending
Village SPS/LUB-Review No progress during the period of this report
Alternative Revenue Fee Policy under review
No further work completed during the
period of this report
Open Space Plan Background Report and Workshop held Dec
2017
Site visit to 9 priority priorities completed
Report pending –Dec 2018
Draft Signage Program In Progress
Report to October 4,2018 COW
Waste Water Management District By-
law
Priority Areas are:
o By-law for Business/Ind Park
o Gold River-Research files/issues
o Subdivision By-law Review (2019/20)
No progress made during the period of this
report
Sewer Capacity Analysis Report to COW on Chester Basin Scope of
Work
RFP for Otter Point developed
Page 4 of 6
Chester Pending
Active Living Strategy Research underway for review
Salary Review/Remuneration
(Staff/Council)
Funds included in 2018/19 Budget
AMA Salary Review; MODL Salary Review and
Wolfville Salary Review obtained and
reviewed
Plan Review 14 Public Engagement meetings held
Results presented at workshop July 25, 2018;
Joint Council /CPAC meeting September 17
and October 1.
Draft to MPS/LUB to be completed and
presented to CPAC/Council in Oct 2018
Asset Management FCM Municipal Asset Management Program
funding application completed
Training attended –Asset Management
Policy /Program
Waste Collection Contract Report to Council –July 26, 2018 re
Scope/Level of Services
RFP drafted and closes November 2018
Code of Conduct Best practice research in progress
Content options for Council’s review pending
approval of provincial regulations to ensure
minimum requirements are met.
Expense Policy
Hospitality Policy
Model Policies completed by AMANS
Draft MODC Policies being completed
On-line Reporting of Council / CAO expenses
completed
Substance Abuse Policy -NEW No further work completed during the
period of this report
Page 5 of 6
DEPARTMENTAL ACTIONS ON STRATEGIC PRIORITIES CHART
ACTIONS STATUS
Service Inventory Engineering &Public Works underway
Solid Waste Completed
Associated infrastructure and natural assets
component added that will connect service
delivery, organizational capacity, and asset
management as part of Asset Management
Program
Internal Process / Control Review Reviewing processes and identifying their related
controls, risk and mitigations Results will be
reviewed with the Audit Committee
PO Module/ Procurement Policy Not started
Tax Rate and Debt Strategy Not started
Roll out of Diamond Module to Directors Not started-Scheduled for Nov 2018
HR Succession (Finance)Not started
UARB Appeal On hold pending Charter challenge
Public Participation Program Voices and Choices implemented for Plan Review
Engagement and Chester Water
Fire Inspection Policy-COMPLETED Policy approved by Council September 27, 2018
Western Shore / Mill Cove
Western Shore –substantial completion
Western Shore-substantial completion
Mill/Cove-Effluent test not sufficient; issues needs
to be rectified
IT Risk Mitigation Plan Cyber Insurance application complete
Information Access and Protection Policy under
development
Privacy Training sourced and scheduled for
Oct/Nov 2018
All but 3 staff have completed the Internet
Security Awareness training.
Sherbrooke Lake Park Design &
Stewardship
Design RFP awarded to EDM
EDM presentation to Council October 4
Page 6 of 6
Other Items
ACTION ITEM
Year -End Audit Completed
Met with Valley Waste to work out issue of landfill
closure liability
Financial Quarterly Report (1st Quarter
2018-19)
Completed
HR Recruitment –Fire Inspector; Admin
Assistant (Community Development)
Completed
Wet Anaerobic Digestion Completed (File Closed)
Technological Assessment completed
Draft Consulting/Project Management
contracts reviewed
Interconnection Agreement reviewed
Letter of Intent for Feedstock completed
Geotechnical completed
Review of Septage Lagoons commenced
Meeting with NSDOE (Energy);Anageria;
Feedstock host;
Operations and Maintenance Contract
review
Landfill Cell Fire Debrief Completed
Annapolis Valley Solid Waste Processing 3-month processing contract negotiated for
Landfill and Bluebag / Recyclables
Waste being received at Kaizer Meadows
MUNICIPALITY OF THE DISTRICT OF CHESTER
STRATEGIC PRIORITIES CHART
BLUE= COUNCIL –NOW PRIORITIES
GREEN –COUNCIL –NEXT PRIORITIES
Brown = Dept. Projects
October 1, 2018
NOW Milestone
1.SOUTH SHORE REN-Wind Up Sept 2018
2.STREET SCAPE PLAN-TIR/PLAN Sept Nov 2018
3.INVESTMENT STRATEGY (Audit Committee)July Nov 2018
4.CHESTER WATER August Dec 2018
5.SHARED SERVICES Dec 2018
6.ROAD UPGRADE POLICY August 2018
7.WASTE COLLECTION CONTRACT Feb 2019
NEXT PRIORITIES ACTIVE LIVING STRATEGY
MARKETING STRATEGY GOLD RIVER SEWER ASSESSMENT
SECTOR STRATEGY SALARY/RENUMERATION/BENEFIT REVIEW
BUSINESS/IND AND ECO PARK DEVELOPMENT PLAN VILLAGE SPS / LUB
PLAN REVIEW-
ALTERNATE REVENUE ASSET MANAGEMENT
OPEN SPACE PLAN
SIGNAGE BY-LAW PROGRAM EXPENSE /HOSPITALITY POLICY
WASTE WATER MANAGEMENT DIST BY-LAW CODE OF CONDUCT
SEWER CAPACITY ANALYSIS
CAO/ ADMINISTRATION
SOUTH SHORE REN-Wind up
SHARED SERVICES-Phase 1 Implementation
ROAD UPGRADE POLICY
EXPENSE/HOSPITALITY POLICY
Service Inventory
FINANCE
INVESTMENT STRATEGY
ALTERNATE REVENUE
Internal process/control review
PO Module/ procurement policy
Tax Rate and debt strategy
Roll out Diamond access to Directors
HR succession
PUBLIC WORKS
CHESTER WATER
SEWER CAPACITY ANALYSIS
WASTE WATER MANAGEMENT DISTRICT BY-LAW
Western Shore/Mill Cove Sewer Projects
NSE Permit Sewer Annual Reports (2)
ECONOMIC DEVELOPMENT
BUSINESS INDUSTRIAL PARK/ECO PARK
RURAL INTERNET /BROADBAND
SECTOR STRATEGY
BRE
Business Engagement
COMMUNITY DEVELOPMENT
PLAN REVIEW
STREETSCAPE PLAN
SIGNAGE PROGRAM/BY-LAW
UARB Appeal
Public Participation policy/program
Fire Inspection Policy
Victoria Street Rezoning
Nordic Spa Site Plan
CORPORATE
ASSET MANAGEMENT [ CAO]
IT Risk Mitigation Plan
Information Access and Protection Policy
RECREATION
OPEN SPACE PLAN
ACTIVE LIVING STRATEGY UPDATE
Sherbrooke Lake Park Design & Stewardship
SOLID WASTE
SUSTANE TRANSITION
WASTE COLLECTION CONTRACT
ADVOCACY
PUBLIC, PRIVATE, PARTNERSHIP
CHESTER COMMISSION
MUNICIPALITY OF THE DISTRICT OF CHESTER
STRATEGIC PRIORITIES CHART
BLUE= COUNCIL –NOW PRIORITIES
GREEN –COUNCIL –NEXT PRIORITIES
Brown = Dept. Projects
October 1, 2018
NOW Milestone
1.STREET SCAPE PLAN-TIR/PLAN Sept Nov 2018
2.INVESTMENT STRATEGY (Audit Committee)July Nov 2018
3.CHESTER WATER August Dec 2018
4.SHARED SERVICES Dec 2018
5.WASTE COLLECTION CONTRACT Jan 2018
NEXT PRIORITIES ACTIVE LIVING STRATEGY
MARKETING STRATEGY GOLD RIVER SEWER ASSESSMENT
SECTOR STRATEGY SALARY/RENUMERATION/BENEFIT REVIEW
BUSINESS/IND AND ECO PARK DEVELOPMENT PLAN VILLAGE SPS / LUB
PLAN REVIEW-
ALTERNATE REVENUE ASSET MANAGEMENT
OPEN SPACE PLAN WASTE COLLECTION CONTRACT
SIGNAGE BY-LAW PROGRAM EXPENSE /HOSPITALITY POLICY
WASTE WATER MANAGEMENT DIST BY-LAW CODE OF CONDUCT
SEWER CAPACITY ANALYSIS
CAO/ ADMINISTRATION
SHARED SERVICES-Phase 1 Implementation
SALARY/REMUNERATION/BENEFIT REVIEW
EXPENSE/HOSPITALITY POLICY
Service Inventory
Business Continuity Plan
FINANCE
INVESTMENT STRATEGY
ALTERNATE REVENUE
Internal process/control review
PO Module/ procurement policy
Tax Rate and debt strategy
Roll out Diamond access to Directors
HR succession
PUBLIC WORKS
CHESTER WATER
SEWER CAPACITY ANALYSIS
WASTE WATER MANAGEMENT DISTRICT BY-LAW
Mill Cove Sewer Projects
ECONOMIC DEVELOPMENT
BUSINESS INDUSTRIAL PARK/ECO PARK
RURAL INTERNET /BROADBAND
SECTOR STRATEGY
BRE
Business Engagement
COMMUNITY DEVELOPMENT
PLAN REVIEW
STREETSCAPE PLAN
SIGNAGE PROGRAM/BY-LAW
UARB Appeal
Public Participation policy/program
Victoria Street Rezoning
Nordic Spa Site Plan
CORPORATE
ASSET MANAGEMENT [ CAO]
IT Risk Mitigation Plan
Information Access and Protection Policy
RECREATION
OPEN SPACE PLAN
ACTIVE LIVING STRATEGY UPDATE
Sherbrooke Lake Park Design & Stewardship
SOLID WASTE
SUSTANE TRANSITION
WASTE COLLECTION CONTRACT
ADVOCACY
PUBLIC, PRIVATE, PARTNERSHIP
CHESTER COMMISSION
ADMINISTRATION QUARTERLY REPORT (July 2018 to October 1, 2018))
Municipality of Chester-Quarterly Report
SIGNIFICANT INITIATIVES (2018/19 Work Program)
Initiative Status Target
Delivery Date
Road Upgrade
Policy/By-law
Completed.Report on options completed August 2018. Draft
Policy and By-law on October 4, 2018 COW .
October 2018
Inter-Municipal
Shared Services
Completed Agreement. Worked with the Town of
Lunenburg’s’ CAO and legal counsel to alleviate their
concerns/questions. Agreement has been approved by all
units.
Phase One Planning underway
February 2019
Service capacity Inventory continues-working on Engineering &Public Works;
Not a priority project but an undertaking that will benefit our
asset management system.
November 2018
Bio Mass Completed. Undertook negotiations for Feed Stock,
Operations and Maintenance agreement with technology
supplier, Consultant and Contractor Agreements,
Geotechnical analysis, review of Septage Lagoon capacity.
COMFIT Timelines too tight for project completion
June 2018
REN-Windup Termination complete. MODC has taken over intellectual
property; MODL has taken over fin ancial and physical assets.
MODC completing wind up with Registry of Joint Stock
Companies.
Economic Development Officers working on a proposal for
Councils’ concerning “What is next for regional economic
development initiatives”.
November 2018
Chester Water Report on Next Steps presented to Council Sept 27, 2018
(Plebiscite, Communications Strategy,Pre-Engineering
Design). Meeting with Commission October 11 .
December 2018
OTHER ACTIVITIES
Activity Status
HR Recruitment
-Fire Inspector
-Admin Assistant
Completed
Completed
Asset Management CAO attended training session on Asset Management
Program/Policies.
FCM Grant Application completed.
Simms Settlement Agreement of Purchase and Sale; Performance Clause terms
drafted;Revisions to original document made after Sept 27
meeting.
Councillor Expense Policy Draft in progress. Model Policy from NSFM/AMA received
Grant Applications completed -PCAP Grant awarded in the amount of $61,250 for
Engineering design of Expansions to Wastewater Facilities.
-Climate Change Staff Grant (FCM) ($125,000 over two
years) flood plain modelling and staff resource to
ADMINISTRATION QUARTERLY REPORT (July 2018 to October 1, 2018))
Municipality of Chester-Quarterly Report
implement Climate Change Plan/Asset Management -
(pending)
-FCM Municipal Asset Management Program ($50,000).
-Partners for Climate Change –Expression of Interest to
partner with Clean NS.
GAS Tax Fund Reports Signage Report completed
Policy Development/Review -Fee Policy amendments -draft completed will be reviewed
at Oct 18 COW.
-Code of Conduct (best practice review), Expense Policy
under development.
-Councillor Expense Policy –model policy and mandated
regulations received from NSFM/AMA -drafting in progress.
-Hospitality Policy –model policy and mandated regulations
received from NSFM/AMA-drafting in progress.
Code of Conduct -waiting for mandated regulations—best
practice review in progress.
Professional Development Asset Management Workshop
Waste Supply Upgrade Lending
Program
All program components and documents finaliz ed, and
program launched. Communications support from
Information Services and program administration from
Finance. Six (6) active resident program files.
AMA Regional Meeting
Water Coupons for Dry Wells System implemented
Annapolis County Waste Collection Negotiated contract for receipt of and processing of landfill
waste and blue/recyclable waste.
METRICS
Council Agendas 6
COW Agendas 4
Audit/Budget Agendas 1
Noise By-law Applications 5
FOIPOP Applications 1
COMMUNITY DEVELOPMENT
QUARTERLY REPORT (July to October 1,2018)
Municipality of Chester-Quarterly Report
SIGNIFICANT INITIATIVES (2018/19 Work Program)
Initiative Status Target
Delivery Date
PLAN REVIEW –DRAFT
LUB
Prepared and presented report on Public
Engagement to Council.
Made changes to draft documents following Council
direction.
Met with CPAC to update on changes to draft
documents.
Held joint CPAC/Council session to determine
direction on outstanding items.
April/May 2018
SIGNAGE BY-
LAW/PROGRAM
Item prioritized during strategic planning, draft RFD
in progress
August 2018
UARB APPEAL On Hold pending Charter Challenge
FIRE INSPECTION
POLICY
Completed
OTHER ACTIVITIES
Activity Status
Fire Services Continuing follow-up (via S.Lamey) with DMA on
Western Shore Fire Commission by-laws and Resolution
to transition to Rural Fire District Act
Continuing follow up on P33 registration packages.
Report due to Council in October.
Issued Request for Standing Offer on Fire Scene
Security.
Distributed new Superior Water Shuttle accreditation
certificates to all Fire Departments.
Submitted Fire Services information (standards) to CAO
of Pictou County.
Completed initial Fire Smart area risk assessments with
Marvin’s Island and Shaw Island owners associations
Distributed Fire Prevention Week materials to all Fire
Departments. Set up media presentations ads.
Held initial discussion with Acadia Band Council on the
development of an emergency response plan for the
Gold River Reserve.
Preparing Request for Decision on Internet Access for Fire
Departments.
Continuing work on update of Fire Advisory Committee.
COMMUNITY DEVELOPMENT
QUARTERLY REPORT (July to October 1,2018)
Municipality of Chester-Quarterly Report
Continuing work on inter municipal mutual aid
agreements.
Continuing work on proposal for MODC fire services
study and risk assessment
Continuing work on second round of Fit testing program
for all MODC FDs.
Continuing work with Scotia Business Center in
development of improved Fire Dispatch Services for
Lunenburg County.
Fox Point Lake Water Quality
Monitoring Committee
3 water samples conducted to date
Staff Recruitment Admin Assistant position –recruitment completed; offer
accepted
Fire Inspector -recruitment completed; offer accepted
Shared Services All parties have approved MOU
Timeline in process of being revised
Staff working groups being formed
Safety Program Section 6 (General Safety Rules) developed and
submitted for approval
SWP 098 “Working Alone”submitted for approval.
Completed report on Landfill fire with recommendations
from Fire Department and update on Emergency
Response Plan.
Completed new employee safety orientations and issuing
new staff ID cards.
Completed pre-audit of our safety program and held SMT
review. NSCSA audit is scheduled for November 6 -8, 2018
SPS Amendment –Rezone Property on
Victoria St
In progress –report to VAAC in October
Mahone Bay DA amendment application in progress
Bylaw 15 bylaw complaints logged
o 1 building without a permit
o 9 Dangerous/Unsightly
o 2 Solid Waste
o 1 Nose Complaint
o 1 Land Use Complaint
20 Site Visits Completed
Civic Addressing Community Name Highway Signage Marriott’s Cove -
RFD completed, no action
New Ross/Forties GSA Community Boundary Background
Report -RFD completed, no action
Three requests for Private Street Improvement &
Maintenance By-Law –3 requests in progress
COMMUNITY DEVELOPMENT
QUARTERLY REPORT (July to October 1,2018)
Municipality of Chester-Quarterly Report
Glengarry Road Signage –site visit completed, follow up
with NSTIR
Sand Lake Road Signage and Potential Directional
Signage-RFD completed, no action
Site Plan –Nordic Spa In progress
Cannabis Production Facilities RFD to Council for consideration
Changes incorporated in MPS/LUB as part of plan review
Agricultural Advisory TOR In progress –anticipate to Council in October
Professional Development Ongoing Fire Inspection training at FIANS
Attended mental health awareness training
Setting up for online Bylaw training
SSHAC meeting
Mental Health Awareness training
Leadership Module (AMANS)
QUEST Smart Energy Workshop
METRICS
Planning Committee Meetings (VAAC,CPAC, MAAC)4
Public Hearings 0
Public Information Meetings 0
Council Workshop/Joint Meetings 2
Dangerous and Unsightly Premises Meetings -CM 2
Council & PAC -MB 0
Public Hearings -MB 0
Public Information Meetings -MB 0
Various fire services and REMO meetings REMO Advisory and AEC
meetings
Fire Services Coordinators
teleconferences
New Ross and Western Shore
Commissions
Lunenburg East Fire Services
Lunenburg Regional Fire
Services
Canadian Volunteer Fire Services
Conference
ECONOMIC DEVELOPMENT
QUARTERLY REPORT (July to September 2018)
Municipality of Chester-Quarterly Report
SIGNIFICANT INITIATIVES (2018/19 Work Program)
Initiative Status Target Delivery
Date
BUSINESS INDUSTRIAL
PARK
Land has been purchased. Traffic impact analysis has
been approved by NSTIR. Engineering and Public
Works staff have issued an RFP for the design of road
and drainage infrastructure, as well as to prepare a
subdivision application for the road network and
provide a concept lot layout that maximizes the land
based on onsite.
RFP Award:
October 2018
RURAL INTERNET Launched South Shore Internet Performance Test with
MODL and ROQ.To date, a total of 12,800 tests have
been taken with approx.1,700 of those in the
Municipality of Chester.
Develop NS have taken on the responsibility to meet
the objectives of connecting a minimum of 95% of
rural households to fibre, cable or fixed wireless
service.They are currently developing the
implementation strategy.Attended stakeholder session
and in discussions re: in-camera proposal.
Continue to attend monthly NOW Lunenburg County
Internet for All meetings (3 attended in this quarter)
The CRTC has announced the criteria it will use to
determine how to allocate the $750 million it had
previously set aside for investment in developing
broadband services.In 2019, the CRTC will begin the
competitive process to evaluate and select projects.
The CRTC will cut the speed targets in half to 25 Mbps
down and 5 Mbps up for the initial round of funding.
Areas with the worst internet connections will be most
likely to land funding. The CRTC will only look at fixed
and mobile projects in areas in which no household
has access to the universal service objective. Partially
served areas will not be eligible.
Develop NS
Implementation
Strategy Release:
December 2018
Complete South
Shore Internet
Performance Test:
May 2019
CRTC Call for
Proposals: 2019
KAIZER MEADOW Expecting Sustane supply chain opportunities in near
future. Target market(s) for Kaizer Meadow will be
identified in sector strategy project.
Meeting with
Sustane:October,
2018
SECTOR STRATEGY Working with consultant on identifying potential target
industries and consultation plan.
Check-in with
council targeted
for October /
November 2018
ECONOMIC DEVELOPMENT
QUARTERLY REPORT (July to September 2018)
Municipality of Chester-Quarterly Report
Target Phase 1
completion:
January, 2019
VISITOR
INFORMATION
SERVICES
Peak season is complete. Compiling debrief data to
present to council.
LOVEwhereyoulive
campaign launch:
October 2018
Workshop with
council: October
18, 2018
OTHER ACTIVITIES
Activity Status
Professional Development Attended Economic Developers Association of Canada
Conference –E.Lowe
Attended Atlantic Business Magazine Think Big
Conference –E. Lowe
Working Minds Training Session –E. Lowe; S. Beaumont
VIC Training via Tourism NS –S. Beaumont; S. Taylor
Business Retention and Expansion
Program
Outcome of Phase 1 sector strategy will assist in
determining which sectors to target first.
Marketing Levy Commencing with joint industry meeting.
Business Engagement Attended:1 Hugh MacKay Tourism Mtg;1 SSTC mtg;and
1 Hugh MacKay BDAG mtg.
3 new investment / navigation inquiries
Hand delivered ‘Best of’business awards and runner-up
certificates
Window Installation Lunch ‘n’ Learn with Chester Building
Supplies and Brent Haase
Capacity Building Business events & learning opps listing in Municipal
Insights; email updates to business groups re: new
programs and grant opps as they come available ;
on planning committee for 2018 business summit –meet
weekly.
2019 Agriculture Day will be held in Chester. Monthly
meetings.
Tourism Advertising Full page ad in Saltscapes Food and Travel Guide
Full page ad in South Shore Guide
Treasure Treat Truck ‘rolling billboard’
Purchased three professional photos from Tourism NS
photographer
Silly Selfies
ECONOMIC DEVELOPMENT
QUARTERLY REPORT (July to September 2018)
Municipality of Chester-Quarterly Report
Commercial/Industrial Property
Inventory
NSBI is working on creating a central source of
information on industrial and commercial properties or
land for development. Have sent them information on
municipally owned properties.
METRICS
Sponsorship Grants Approved 3
Business Engagement Meetings 3
New Investment / Navigation Inquiries 3
ENGINEERING & PUBLIC WORKS DEPT. QUARTERLY REPORT (July -Sept 2018)
Municipality of Chester-Quarterly Report
SIGNIFICANT INITIATIVES (2018/19 Work Program)
Initiative Status Delivery Date
Chester Water The final report was presented to Council in July and there was a
special meeting held between the Village Commission and
Municipal Council to discuss the project.Recently, Council
directed Staff to proceed with plebiscite, supported by a
communication strategy.
December 2018
NEXT PRIORTIES
Activity Status
Wastewater Management –
District By-Law, Gold River
Sewer Assessment and
Sewer Capacity Analysis
Staff are in the process of issuing individual Eng’ring RFP’s to investigate
increasing capacity of Chester, Chester Basin, and Otter Point systems
separately.These projects are supported by PCAP funding.No progress
made to date on the Gold River Sewer Assessment or the District By-law.
Expecting to provide a formal update on all aspects by Dec 2018.
Business Industrial Park Staff have issued an Eng’ring RFP for the design of the road and drainage
infrastructure,as well as to prepare a subdivision application for the road
network and provide a concept lot layout that maximizes the land based
on onsite. RFP closes on Oct 5,2018, expecting an award by Oct 12, 2018.
OTHER ACTIVITIES
Activity Status
Mill Cove WWTP
Replacements
Construction substantially complete;new plant is functioning as
expected except we continue to have issues with the disinfection system,
we are waiting on both the Contractor and Consultant to rectify.Project
remains on budget, and funding claim s submitted.
Western Shore WWTP
Improvements
Construction substantially complete;the plant is functioning.We are
working out some of the operational “kinks” and starting to close out thi s
project.Project remains on budget, and funding claim s submitted.
Mill Cove Fire Protection
Decommissioning Review
A draft report has been received from CBCL, aw aiting staffs review. Staff
expect to update Council in October, requesting further direction.This
project is behind schedule.
Chester Basin Wharf –
Rehabilitation
Completed as specified, on budget and schedule for an event on
September 15.
Sewer Assessments Reports have been submitted to NSE, no comments receiv ed to date.Any
recommendations from the assessments will be included in the capacity
investigations noted above and in the 10-year capital plan.
Municipal Office/Annex
Renovations
Staff are working on the downstairs annex vestibule, as well as some of
the other smaller repairs (i.e. chimney, sidesteps). Work was quoted on
residing the main office south side, coming in over budget therefore w e
are reviewing our options, work will not proceed this FY. Our winter focus
will be on improving the Annex meeting room.The facility audit is on
hold until we obtain more information on accessibility regulations.
ENGINEERING & PUBLIC WORKS DEPT. QUARTERLY REPORT (July -Sept 2018)
Municipality of Chester-Quarterly Report
Inflow & Infiltration
Reduction Prog.
Planning took place to complete phase 2 of the manhole improvements,
as well as cleaning and videoing of the sewer mains in October.PCAP
funding is available due to unused funds from las t year.
Trail Work Staff are working on an updated maintenance plan, based on summer
inspections, complaints and scheduled events, endeavoring to have work
completed by end of October. Staff may complete additional brush
cutting this winter, subject to weather.Work is currently underbudget.
Contract Services The Municipal Clerk has provided a list of contracts that are set to expire.
Light Duty Vehicle Inspection and Maintenance to be awarded to Tk's Car
Truck & Heavy Equipment Service Centre.The next contract service to be
issued is for Heavy Duty Trucks.
Wastewater Operations Plant’s continuing to operate and be maintained in accordance with NSE
approvals.Staff are working on updating O&M manuals.Staff are
researching options for the Panel upgrades with the provision of SCADA
to each of the 18 pump stations.Completed several sewer
connections/inspections. Chester Pump station 3 rehabilitated.
Property Maintenance Completed property maintenance, as required at all pro perties. Daily
inspections completed at the Haughn property and Fr.Fox Pt School.
Transportation (Road)
Maintenance
Completed routine inspections of roadways and sidewalks.Continued to
deal with Streetlight requests.
Administration &Safety Hazard inspections up to date,staff and toolbox meeting’s being held.
Engineering Technologist was hired,and the Department is beginning to
make headway on the backlog of work due to staff shortages.
LOW VALUE PRROCUREMENT UPDATES ($10,000 < LVP < $50,000)
Service/Project Term Contractor, Award Amount
Service –Sewer Cleaning & Videoing 1 –Year Loomer’s Pumping Services, $11,228.00 plus HST
Service –Traffic Control Services 3 –Year Eastern Traffic Services, $44,961.00 plus HST
Service –Asphalt Patching 1 –Year LaHave Paving, $19, 800.00 plus HST
Service –Light Duty Vehicle Repair 3 –Year Tk’s Car Truck & Heavy Equip., $17,995.50 plus HST
Project –Annex Vestibule Bridgewater Glass, $17,500.00 plus HST
Project –Duke Street Drainage Issue Town & Country, $12,548.96 plus HST
Project –Chester Basin Wharf Rehab Huntley’s Sub Aqua Const.,$37,126.00 plus HST
METRICS
Activity Status Activity Status
Sewer Permits Issued to date 11 Compost Carts Delivered 37
Sewer Callouts (S.Business)to date 6 Dead Marine Life Collection s to date 1
Sewer Complaints to date 3 Events requiring Public Sort Stns to date 15
EDU (Total =1575.8) Increase 0 Public Sorting Station Abuse Incidents 7
Bandstand Bookings 4 Road Name Signs Installed to date 8
Maintenance Work Orders Completed 24 Streetlight Requests to date (approx.)10
Compliments to date 0 Sidewalk Snow Removal Events to date 0
FINANCE QUARTERLY REPORT (July to September 2018)
Municipality of Chester-Quarterly Report
SIGNIFICANT INITIATIVES (2018/19 Work Program)
Initiative Status Target
Delivery Date
2017-18 audited financial
statements
Approved by Council on September 27, 2018 Complete
OTHER ACTIVITIES
Activity Status
Final tax bills Final tax bills were generated on September 11, 2018 and mailed out
by the printing company on September 25, 2018 with a due date of
November 15th. Interest to be charged on January 2, 2019 .
Reviewed policy P-25 Tax
exemption policy
Policy to grant a tax exemption for low income earners reviewed for
changes and amounts increased to reflect CPI increases and average
tax bill increases –approved by Council September 27, 2018
Posting of council and CAO
remuneration and expenses
on Web site
Initial posting of council and CAO remuneration and expenses for the
1st quarter posted on MODC’s web site.
1st quarter preliminary
financial statements
Completed and reviewed with Council in September 27, 2018
Water supply upgrade loans Six applications for loans under the new by-law were received and
processed.
Audit Committee Audit Committee reviewed results of the financial statement audit on
August 17, 2018.
Asset Management Director attended 2-day conference September 6-7
Tax sale Fourteen-day notices mailed out in early July and those either not paid
or that did not enter into a payment arrangement agreement sent for
title search by lawyer.
METRICS
1st qtr.18-19 HST return due July 31 Filed on July 30th,2018.
CRA bi-weekly/monthly payroll remittances 9 remittances -9 filed on time
CRA monthly WCB remittances 3 remittances –3 filed on time
Finance Team meetings held 0
No. of final tax bills distributed 13,478
$ value of final tax bills $8,505,153.25
By-law 148 Water supply loans -# loans Six (6)
By-law 148 Water supply loans -$ value approved (max $150,000)$55,974
INFORMATION SERVICES QUARTERLY REPORT (July to September 2018)
Municipality of Chester-Quarterly Report
SIGNIFICANT INITIATIVES (2018/19 Work Program)
Initiative Status Target Delivery
Date
Website Redesign Chester.ca and tourismchester.ca live.Complete
IT Risk Mitigation Information Access and Protection draft complete.
Waiting on internal staff review.
develop and start implementing security protocols
October/November
2018
Laserfiche Cloud Investigate Laserfiche Cloud for Building Shared Services 2018/19
Bell Unified
Communications
Migration to new Unified Communications Platform
(Phone System)
Complete
Voicesandchoices.ca Chester Water Supply online by October 2018 October 2018
OTHER ACTIVITIES
Activity Status
Onboarding and setup Onboarding of new hires –Fire Inspector and CD Admin
Assistant
Server Upgrades and Maintenance 1.Diamond 2018 upgrade scheduled for October 2018
2.Upgrade to Laserfiche 10.3.1 completed
3.Planning has started on migration path servers in the
CHESTER domain to Windows Server 2016
VoicesandChoices.ca Continue supporting the roll out of our new online
engagement platform. Developing protocol and supporting
documents for project admin.
Security Awareness Training
(Beauceron Security)
Majority of staff have completed Security Awareness Training.
Next steps include continued phishing and risk scoring
reduction.
Private Wireless Access –KM Landfill Wireless installation complete –Sustain up and running.
IT Protocols The following security protocols will be developed as part of
the IT Risk Mitigation (Information Access and Protection):
1.Clean Desk Protocol
2.Data Backup Protocol
3.Data Breach Response Protocol
4.Disaster Recovery Plan Protocol
5.Email Protocol
6.Endpoint Encryption Protocol
7.Information Security Classification Protocol
8.Internet Acceptable Use Protocol
9.Password Construction Protocol
10.Password Protection Protocol
11.Privacy Protocol
12.Remote Access Storage Protocol
INFORMATION SERVICES QUARTERLY REPORT (July to September 2018)
Municipality of Chester-Quarterly Report
13.Vital Records Protection Protocol
Municipal programming Provided communications support for Plan Review, CIRA
testing, Fox Point ROI, fire at Kaizer Meadow, Water Supply
Upgrade Lending program, Tourism Chester, Chester Water
Supply, dry well log, budget tax bill insert, and various
speeches, promo and social media posts.
Mapping Updates 1.Web mapping system being created for all Dept.,
along with individual secondary mapping systems
with editability (on hold).
2.Pilot training for iSXBlue GPS system and iPhone
mapping (almost complete).
3.Server upgrade required, timelines may not allow for
the process to be completed at this time (on hold).
4.Work with building inspector, civic address
coordinator, etc, to get integrated data collection
from the field into the primary database. Continuing
process, now including the fire inspector once the
position is filled.
5.Daily activities and database maintenance continues
as usual.
6.Creating a permeant setup for emergency services.
The water emergency program clearly indicates a
permeant need for these systems to be prepared and
ready to go at a moment's notice.
Professional Development Attended the AIM (Asset Mgmt) user conference (Nick)
Helped set goals to improve asset tracking within the
database structuring
Introduced to new software options and new
processes for asset management within the MODC
organization.
METRICS
Assets Collected Geo-Rectified N/A
Service Desk Tickets 180 Requests
Website views 46,431 pageviews
Twitter impressions 41,341
Facebook total reach 218,749
Instagram 251 followers
RECREATION & PARKS QUARTERLY REPORT (July to September 2018)
Municipality of Chester-Quarterly Report
SIGNIFICANT INITIATIVES (2018/19 Work Program)
Initiative Status Target
Delivery Date
Open Space
Planning
Open space site visits and planning is underway.Visits to Castle
Rock, Buccaneer Road and Danny Haughn property are
completed.
December 2018
New Ross
School:
Community Use
The community use agreement for New Ross has been
approved by both MODC & SSRCE.Two part-time evening
door monitor staff have been hired.A Community School
celebration event took place on September 20th.
Completed
Active Living
Strategy Update
Data collection, research and document planning is in progress.
South Shore MPAL’s met with CCH staff. Federal/Provincial
“Let’s Get Moving” strategy released.
December 2018
Sherbrooke Lake
Park Design
EDM Planning are scheduled to present the draft park design to
Council on October 4th. The draft plan has been reviewed by
both the Park Design Committee as well as the Stewardship
Committee.
November 2018
OTHER ACTIVITIES
Activity Status
Programs & Events 2018 Picnic In The Park was a huge success with no fewer
than 150 attendees each night and the largest crowd was just
under 300.The Seniors Picnic, August Sizzler and other
Summer programs & events were very well attended with
waiting lists for many of the preschool programs.
PRO Kids The Bob Myra Softball Tournament was held in August and
was a great fundraiser. An NHL Legends All Star event “Slap
Shots & Boot Sto mpin’ ” is being planned for October 20 th.
Proceeds will go to PRO Kids and the Chester District Swim
Program.
Mill Cove Boat Launch Work on the new boat launch was completed and signs are
being posted.
Castle Rock Property Permanent trail head and way finding signage has been
posted.The trail is being promoted and is extremely well
used.
Stronger Together Learning Together Staff have been working with with the Lunenburg Queens
Volunteer Partnership to offer a Fall series of three
educational workshops for community groups.
Provincial Conference Planning Recreation staff are part of the planning committees for both
the Recreation Nova Scotia Conference (October 2018) as
well as the Hike Nova Scotia Summit (May 2019), both taking
place at Oak Island Resort.
RECREATION & PARKS QUARTERLY REPORT (July to September 2018)
Municipality of Chester-Quarterly Report
Fox Point Community Centre The Fox Point Community Centre Expression of Interest has
been advertised and closes October 5th.The fitness
equipment has been donated and moved to the new
Aspotogan Fitness Club.
Trails Trail surface repairs were completed in several areas to fix
washouts. Additional brush cutting will be completed this
Fall.Working with the Rum Runners Trail Committee on new
kiosk sign design.
METRICS (July to September 2018)
Programs Offered 102
Registered Program Participants 463
After School Program (ACES) **NEW Break until Oct
After School Programs Participants (FHCS)Break until Oct
Equipment Bookings 38
Bandstand Bookings 13
FHCS Visitor Stats 200
ACES Visitor Stats No Summer Use
Community Group Photocopy Jobs 71
South Shore Connect: MODC Hits 27,435
PRO Kids Applications 78
PRO Kids Fundraisers 10
PRO Kids Funds Raised: Events,
Memorial Donations
$8,416.60
Castle Rock
Trail Head Sign
New Ross Community
School Celebration
SOLID WASTE QUARTERLY REPORT (July to September 2018)
Municipality of Chester-Quarterly Report
SIGNIFICANT INITIATIVES (2018/19 Work Program)
Initiative Status Target
Delivery Date
Second tower
site (EVC)
Mobile Tower Unit piping and electrical underway. Piping
installed and ready for cover, electrical to be completed
following NS power approval permit received.
November 2018
Sustane
Transition
(electronic gate)
As part of the Sustane transition we are preparing for the
installation of an electronic gate –gate selected and pricing on
electrical re-quoted. Requires permit. Will bring revised budget
to council shortly.
November 2018
Chlorine Contact
Chamber
Awaiting approval from NSDOE to move forward .October 2018
Waste
Collection
Contract
New Tender issued and submission deadline November 2018
(awarded by February 2019).
February 2019
OTHER ACTIVITIES
Activity Status
Bulky Item Collection Program Bulky item collection program under way and an evaluation
report to be provided to Council October 2018.
Organics Processing Options The Anaerobic Digestion project is over. However, we are
under a full review of the lagoons and leachate management
capacity by CBCL. Report expected early October 2018
Sustane Technologies Delayed. We have been reviewing operational changes and
looking at all opportunities to utilize resources .We have met
and discussions underway.(i.e.snow removal,etc.)
Transfer station/Annapolis County
Waste (short -term)
Looking at options to reduce costs to our transfer area on
site, further investigation required. Presently, a ccepting waste
and recyclables from Annapolis County until December 2018 .
Leachate Mitigation CBCL assisting with leachate issues (part of cell 4A follow -up),
report to go to Council following CBCLs recommendations,
early October 2018.
Dewatering truck to be converted to a
dump truck
Waiting on NSE approval prior to conversion.
Scale House software Presently on hold due to other projects.
Landfill Gas No further exploration of methane gas. A gas monitor will be
used to periodically monitor around the buildings within the
vicinity of the landfill cells.
The new 1 tonne truck to be equipped
with dump box and plow from old
truck.
In progress,to be complete early October 2018
Extension of Recyclables agreement
with Halifax
Council to receive a report October 2018 to extend
agreement for a one-year term (2019/20).
SOLID WASTE QUARTERLY REPORT (July to September 2018)
Municipality of Chester-Quarterly Report
METRICS
MATERIAL Tonnage
Septic Waste *3,196.72
Construction & Demolition –Wood **264.95
Asphalt ***558.43
Organics ****401.47
Recyclables, Cardboard & Paper *****307.61
Mixed Construction & Demolition
Waste ******
451.73
* Municipal Septage = 1,826.72 metric tonnes, Billed Septage =1,370.00 metric tonnes
** Mun.Wood =36.36 metric tonnes, TOL Wood =5.03 metric tonnes, Wood =221.25 metric tonnes,
wood (outside) = 2.31 metric tonnes
*** Asphalt = 192.77 metric tonnes, Asphalt (Residential) =87.89 metric tonnes,LRCRC Shingles = 242.3
metric tonnes,Mun Shingles =35.47 metric tonnes
**** This figure is based on the compost that we sent out for recycling. It doesn’t include any compost
that would have gone over to our leaf pile.
***** Based on the figures for recyclables sent out to the recycling centre.Mun.Recyclables = 263.41
metric tonnes, Annapolis County Recyclables = 44.20 metric tonnes
****** Mixed C&D =381.29 metric tonnes, Municipal Mixed C&D =58.30 metric tonnes,Mixed C&D
(outside) = 9.27 metric tonnes,TOL Mixed C&D =2.87 metric tonnes