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Home My Public Portal About2018-10-25_Council_Agenda Package Updated - 2018-10-25 - item 8.5 and PowerPoint Presenation - Harris Lake - item 7.1_)Page 1 of 2 of Agenda Cover Page(s) MUNICIPAL COUNCIL AGENDA Thursday,October 25, 2018 Chester Municipal Council Chambers 151 King Street, Chester, NS 1.MEETING CALLED TO ORDER. 2.APPROVAL OF AGENDA/ORDER OF BUSINESS. 3.PUBLIC INPUT SESSION (8:45 a.m. to 9:00 a.m.) 4.MINUTES OF PREVIOUS MEETING: 4.1 Council –October 11, 2018 5.COMMITTEE REPORTS: 5.1 Committee of the Whole –October 18, 2018 –Warden Webber (approval of motions only) 5.2 Committee of the Whole –October 4, 2018 –Warden Webber (receive minutes only) 5.3 Recreation and Parks Committee –October 15, 2018 –Councillor Hector (approval of motion) 5.4 Recreation and Parks Committee –September 17, 2018 (receive minutes only) 5.5 Any other Committees. 6.MATTERS ARISING: 6.1 Policy P-20 Fees Policy –Amendments -First Notice. 6.2 Remembrance Day Flyby change request (origin –Motion 2018-209 Council Meeting –May 10, 2018) 7.CORRESPONDENCE: 7.1 Presentation from Jennie Graves, Harris Lake Property Owners’Association regarding Harris Lake area re-zoning request.(appointment at 9:00 a.m.) 7.2 Letter of thanks from South Shore Housing Action Coalition dated October 16, 2018 regarding Council recent decision to invest in and support the development of a community care facility in New Ross. Page 2 of 2 7.3 Letter from MCT Insurance to Brad Armstrong dated October 11, 2018 regarding information on Fire Insurance Premiums. 8.NEW BUSINESS: 8.1 Request for Decision prepared by Fire Services Coordinator dated October 12, 2018 regarding Internet and Wi-Fi Services for Registered Fire Departments. 8.2 Request for Decision prepared by Community Development Department October 2, 2018 regarding New Road Name Assignment. 8.3 Request for Decision prepared by Recreation and Parks Department dated October 18, 2018 regarding District and Council Grant Requests. District Grants Council Grants: 1)Royal Canadian Legion Everett Branch #88. 2)Royal Canadian Legion F.E. Butler Branch #44. 8.4 Request for Decision prepared by Administration Department dated October 18, 2018 regarding Petition for Upgrades to roads within Island View Subdivision. 9.IN CAMERA. 10.ADJOURNMENT. APPOINTMENT 9:00 a.m.Jennie Graves, Harris Lake Property Owners’ Association regarding Harris Lake. : 1) Chester Basin Recreation Park / Basin Lakers Baseball - District #4. 2) East Chester Recreation Association - District #1. MOTIONS REQUIRING APPROVAL OF COUNCIL FROM OCTOBER 18, 2018 COMMITTEE OF THE WHOLE MEETING 2018-455 Approval of Agenda and Order of Business 2018-456 Approval of October 4, 2018 Committee of the Whole Minutes 2018-457 AMENDMENT OF POLICY P-20 AND REPEAL OF POLICY P-28 MOVED by Councillor Church, SECONDED by Councillor Barkhouse that the committee of the Whole recommend to Council to amend Policy P-20 Fees Policy as proposed in Staff’s Report and repeal Policy P-28 Residual Waste Policy. CARRIED. 2018-458 APPROVAL OF FUNDING FOR ELECTRONIC GATE AT KAIZER MEADOW MOVED by Councillor Barkhouse, SECONDED by Deputy Warden Shatford that the Committee of the Whole recommend to Council to approve the purchase and installation of an electronic gate system for the Kaizer Meadow Landfill with the additional expenditure of approximately $9,000, that is in addition to the budgeted amount of $20,000.CARRIED. 2018-459 FIRE SERVICES REGISTRATIONS MOVED by Councillor Hector, SECONDED by Councillor Barkhouse that the Committee of the Whole recommend to Council Option 1 as outlined as follows: Per Policy P-33 (2017) the registrations summary be brought to Council for approval. Upon approval, Schedule B: o Confirmation of registration notifications be sent to the individual commissions. A reminder of the need and urgency of finalizing the audited financial statements up to the year ending March 31, 2018 and resolution of the default status with Joint Stocks be sent with the Schedule B notifications to the Hubbards District 2 Commission; and A reminder of the need to resolve the default status with Joint Stocks and to fill the required vacancies on the current Commission be sent with the schedule B notification to the Western Shore District 5 Commission. CARRIED. 2018-460 Adjournment. MOTIONS FOR COUNCIL’S CONSIDERATION FROM MONDAY,OCTOBER 15, 2018 RECREATION AND PARKS COMMITTEE 2018-453 MOVED by Adam Kaizer,SECONDED by Leslie Taylor,that the Recreation Committee recommend to Council to approve $20,000 in Recreation Grants to the applications as per the Grants Sub-Committee’s recommendations (see attached list below). MOTION CARRIED. Requesting Recommending to Council 1 2-Bays 4-H Club 50.00$50.00$Purchase snacks at the Tug-of-War event. 2 Aspotogan Arts & Crafts 500.00$400.00$ Purchase Arts supplies. 3 Aspotogan Recreation Association 3,000.00$2,250.00$Upgrades to basketball nets & backboards, playground equipment and continue to offer programs. 4 Basin Gardeners Association 550.00$500.00$To help cover yearly expenses and puchase bulbs & plants for Anvil Park and the garden. 5 Blandford Seasiders Seniors Club 2,000.00$1,750.00$Facility rental at the Community Centre. 6 Charing Cross Garden Club 1,000.00$500.00$Hall rental fees, speakers from away, hosting events, travel, photocopies and materials. 7 Chester Area Pickleball Club 602.22$500.00$Purchase of nets, balls and clinic expenses. 8 Chester Art Centre Association 2,000.00$1,000.00$Enhance our brand to continue to offer programs to people, young and old. 9 Chester District Soccer Association 2,167.00$2,000.00$Rental of porta Potti, replace mesh on nets, new balls and training equipment, field paint. 10 Chester Duplicate Bridge Club 700.00$500.00$Purchase new tables. 11 Chester Garden Club 1,000.00$500.00$Maintenance & upkeep of Cove Garden, Parade Square and Post Office Bulletin Board. 12 Forties Garden Club 800.00$500.00$ Maintenance of gardens, purchase of flowers, guest speakers and flower show. 13 Friends of Chester Competitive Dancers 2,500.00$1,250.00$Helping with competition fees and costume purchases. 14 Hubbards Sailing Club 8,500.00$1,000.00$To support and expand the Junior programs. 15 New Ross District Museum Society 2,650.00$1,050.00$Maintenance work on the existing Nature Walk Trail. 16 New Ross Legion Branch #79 3,500.00$Ineligible Already received a Council Grant in 2018. 17 Shoreham Village 1,500.00$1,000.00$Help with a Music Therapy Pilot project for the residents. 18 South Shore Seniors Society 1,500.00$1,250.00$Recreational Activities, bus trips and outings. 19 South Shore Wrestling Club 2,000.00$1,000.00$Purchase leather wrestling training dummies. 20 Western Shore Legion Ball Field 5,000.00$3,000.00$Purchase new netting, benches and fencing. TOTAL 41,519.22$20,000.00$ Description MUNICIPALITY OF CHESTER RECREATION & PARKS COMMITTEE CMRC GRANT PROGRAM 2018-2019 ORGANIZATION Municipality of the District of Chester Fees Policy Policy P-20 Effective Date: Fees Policy P-20 (continued) Page 2 of 10 MUNICIPALITY OF THE DISTRICT OF CHESTER POLICY P-20 FEES POLICY 1.PURPOSE 1.1.To establish a Schedule of Fees for licences,permits, and services provided by the Municipality of the District of Chester that Council will review and,if necessary,revise during the annual budgeting process. 2.DEFINITIONS 2.1.“CAO” means the Chief Administrative Officer for the Municipality, or her/his designate. 2.2.“Council” means the elected officials that make up the Council of the Municipality of the District of Chester. 2.3.“Director” means the senior staff person that leads one of the Municipality’s seven administrative departments and who reports to the CAO. 2.4.“Municipality” means the Municipality of the District of Chester. 2.5.“Schedule A” means the authorized and consolidated list of fees that the Municipality charges for a wide range of licences, permits, and services. 3.POLICY STATEMENTS 3.1.It is appropriate for Council to charge fees, as authorized by the Municipal Government Act and as applied through the Municipality’s by-laws, resolutions, and policies,in order to help offset administrative costs through partial cost recovery. 3.2.This policy applies to all fees included in Schedule A unless in conflict with applicable provincial legislation, or with fees set out in a by-law, resolution,or policy with an effective date after the date this Fees Policy was last amended. 3.3.By listing all of the Municipality’s fees in one consolidated Fees Policy, the Municipality is able to coordinate the review of fees for licences, permits, and services and the impact of any adjustments to these fees on projected revenues as part of the annual budgetary process. 3.4.The responsibility for the accuracy and currency of the fees outlined in Schedule A rests with the Municipality’s Directors. However,the CAO will coordinate the review of Schedule A on an annual basis as part of the budgeting process and recommend Fees Policy P-20 (continued) Page 3 of 10 changes, if any, to Council for review. 3.5.Once approved by Council, the most recent amended version of this policy and the associated Schedule of Fees will be shared by Directors with all staff and applied to the Municipality’s administration of licences, permits, and services. 3.6.Processing Agreements for materials from outside the Municipality are not subject to the annual budgeting and fee review process outlined in this policy.Fee schedules approved through Processing Agreements will be shared promptly by the CAO and the Director of Solid Waste with Department of Solid Waste staff and applied to the Municipality’s administration of Tipping Fees at Kaizer Meadows. 3.7.Council delegates the authority for setting fees for recreation programs to the Director of Recreation & Parks or her/his designate. Such fees and any associated refund policy will be managed outside of this policy. Waiving Fees 3.8.The Municipality may waive fees for non-profit organizations or groups that do not have the ability to raise revenue via taxation, with the exception of Fire Commissions when applying for Letters of Concurrence. Proof of non-profit status is required prior to the Municipality waiving fees. Refunding Fees 3.9.The Municipality provides limited refunds for fees, but with the following restrictions: 3.9.1.For fees greater than $50,a refund will be issued with a deduction of $50 for administration costs. 3.9.2.For fees of $50 or less, no refund will be provided. 3.9.3.For permits, refunds are available prior to the permit being issued only. 4.GUIDING PRINCIPLES AND VALUES 4.1.This policy communicates the Municipality’s principle of charging fees to help offset costs for providing licences, permits, and services.In so doing, Council works to maintain a commitment to fiscal responsibility by partially recovering associated administrative costs through user fees rather than through the general tax rate.This is the guiding principle and approach that the Municipality may choose to apply at any time to user fees not covered by this policy. Fees Policy P-20 (continued) Page 4 of 10 5.POLICY ROLES AND PROCEDURES 5.1.The following is a summary overview of roles and, where applicable, procedures associated with the ongoing maintenance of this policy. Further detail for all policy development and review work is captured in the Policy Review Check List. Responsible Council Accountable CAO; Municipal Clerk Consulted All Department Directors Informed All staff of the Municipality; residents 6.RELATED DOCUMENTATION 6.1.The following is related legislation, regulations, by-laws, resolutions, policies,and other documentation that relate to this policy. Document Name Document Type Municipal Government Act Legislation Tipping Fee Schedule, Solid Waste Department Administration Processing Agreements, Solid Waste Department/CAO Administration 7.REVIEW REQUIREMENTS 7.1.The CAO will lead a review of this policy as part of the annual budgetary process. Any recommendations for amendments or repeal must be authorized by Council. Amendments must be captured in the Version Log below.Note any former policies replaced by a new or amended policy under ‘Amendment Description’, when applicable. Version Number Amendment Description Consulted Accountable Approval Date 2014 Policy amended to update Engineering & Public Works and Solid Waste fees. Department Directors CAO July 10, 2014 2018 Clarification of policy statements; updates to Schedule A; updates to policy format Department Directors CAO ### Fees Policy P-20 (continued) Page 5 of 10 SCHEDULE A Administration Fee Other Information MPS and LUB $10.00 per full document Fax –Received $1.00 per page Fax –Sent $2.00 per page Parking Tickets $15.00 Photocopies -Colour (Single Sided)$0.30 per page (service only for residents copying Municipal documents and for non-profit groups copying their own documents) Photocopies -Colour (Double Sided)$0.50 per page (service only for residents copying Municipal documents and for non-profit groups copying their own documents) Photocopies -Black & White (Single Sided)$0.10 per page (service only for residents copying Municipal documents and for non-profit groups copying their own documents) Photocopies -Black & White (Double Sided)$0.12 per page (service only for residents copying Municipal documents and for non-profit groups copying their own documents) Photocopies -Plans & Drawings (Black & White)$10.00 per sheet; limit 15 (service only for residents copying Municipal documents and for non-profit groups copying their own documents) Photocopies -Plans & Drawings (Colour) $20.00 per sheet; limit 15 (service only for residents copying Municipal documents and for non-profit groups copying their own documents) Photocopies -Plans & Drawings (Scan only)$3.00 per sheet; limit 15 (service only for residents copying Municipal documents and for non-profit groups copying their own documents) Vendor License -Ratepayer (1 year)No Charge Vendor License –Non- Ratepayer (1/4 year)$25.00 unprocessed products of the farm, forest, or sea Vendor License –Non- Ratepayer (1/2 year)$50.00 unprocessed products of the farm, forest, or sea Fees Policy P-20 (continued) Page 6 of 10 Vendor License –Non- Ratepayer (1 year)$100.00 unprocessed products of the farm, forest, or sea Vendor License –Non- Ratepayer (1/4 year)$50.00 all other goods, wares, or merchandise Vendor License –Non- Ratepayer (1/2 year)$100.00 all other goods, wares, or merchandise Vendor License –Non- Ratepayer (1 year)$200.00 all other goods, wares, or merchandise Auctioneers $20.00 Tax Certificate Fee $30.00 NSF Cheque Fee $30.00 Deed Transfer Tax percentage established in By-Law #137: Deed Transfer Tax Interest on Overdue Taxes 12%1% per month Third Party Credit Service Fee $3.00 per bill if the amount is less than $100 $3.00 per $100 of bill amount up to $500 2.65%of the bill amount over $500 Animal Control Fee Other Information Dog License $15.00 five-year period; non- transferable Redemption Fee for Dogs $50.00 Kennel Application Fee $75.00 one-time fee Kennel License $150.00 Building Inspection Fee Other Information Construction Value -$0.00 to $10,000 $10.00 Construction Value-$10,001 to $20,000 $16.00 Construction Value-$20,001 to $50,000 $35.00 Construction Value -$50,001 to $100,000 $65.00 Construction Value-$100,001 to $200,000 $125.00 plus $1.10 per $1,000 over $100,001 Construction Value -$200,001 and over $250.00 plus $1.10 per $1,000 over $200,001 Zoning Confirmation Letters $30.00 Civic Number Plate $14.00 Public Hearing Documents - Entire package with all public comments $0.12 per page Fees Policy P-20 (continued) Page 7 of 10 LUB Amendment Application Fee $300.00 (refundable if withdrawn within seven business days) plus a $500 deposit towards advertising costs MPS Amendment Application Fee $500.00 (refundable if withdrawn within seven business days) plus a $500 deposit towards advertising costs Development Agreement Application Fee or Substantial Amendments to DA $400.00 (refundable if withdrawn within seven business days) plus a $500 deposit towards advertising costs Discharge of Development Agreement Registry Fee recording fees in accordance with Land Registry office fees Unsubstantial Amendment to Development Agreement $100.00 plus a $500 deposit towards advertising costs Development Permit (construction value up to $5,000) $40.00 Development Permit (construction value over $5,000)$60.00 Site Plan Approval $75.00 (refundable within seven days) Final Subdivision Approval App. Fee (six lots or fewer)$200.00 plus recording fees & public open space dedication Final Subdivision Approval App. Fee (seven lots or more)$400.00 plus recording fees & public open space dedication Tentative Subdivision Approval $50.00 Zoning Confirmation Letters $30.00 Application for Letter of Concurrence (Communication Towers) $400.00 (no refund) plus a $500 deposit towards advertising costs Wharves & Berthage $40.00 Public Works Fee Other Information Sewer Application Fee $50.00 Sewer Hook Up Deposit Varies Based on estimate to do the job Driveway Culvert Replacement Varies Based on estimate to do the job Sidewalk Entrance Replacement Varies Based on estimate to do the job Kaizer Meadow Fee*Other Information *’Inside’ &‘Outside’ refers to materials originating from inside or outside the Municipality. Interest on Overdue Accounts 12%1% per month Asphalt & Brick $35.00 Inside $40.00 Outside per tonne Fees Policy P-20 (continued) Page 8 of 10 Cardboard & Paper No Charge Inside $275.00 Outside per tonne Direct Haul –Bridgewater as per processing agreement Direct Haul –Commercial Organics as per processing agreement Direct Haul –Lunenburg as per processing agreement Direct Haul –Mahone Bay as per processing agreement Direct Haul –Mirror as per processing agreement Direct Haul –Other as per processing agreement Mixed Construction & Demolition Waste $60.00 Inside $66.00 Outside per tonne Mixed Waste $175.00 per tonne Organics & Blue Bags (Chester)No Charge Residual Waste -Curbside Collection $89.06 per tonne Residual Waste - Residential/Commercial (Chester) $89.06 per tonne Sand Blasted Sand $89.06 per tonne Soil -Contaminated $45.00 Inside $50.00 Outside per tonne Soil -Non-Contaminated $15.00 per tonne Scrap Metal (commercial & residential) $35.00 Inside $40.00 Outside per tonne Septic Waste $22.00 Inside $30.00 Outside per tonne Wood (clean; residential) $35.00 Inside $40.00 Outside per tonne Tires -landfilled $89.06 per tonne CKF/Minas Basin Residuals as per processing agreement HRM -Compost (landfilled) including host fee as per processing agreement LRCRC Residuals (including host fee)as per processing agreement LRCRC Direct Haul Commercial (including host fee)as per processing agreement LRCRC C & D as per processng agreement LRCRC Shingles as per processing agreement Michelin –Bridgewater $89.06 per tonne Michelin –Pictou $89.06 per tonne Town of Lunenburg -Residuals (including host fee)as per processing agreement Town of Lunenburg -Blue Bags & Cardboard as per processing agreement Town of Lunenburg -Organics as per processing agreement Town of Lunenburg - Commercial as processing agreement Fees Policy P-20 (continued) Page 9 of 10 Town of Lunenburg -Special Collection as per processing agreement Town of Lunenburg -Scrap Metal, Wood, Asphalt as per processing agreement Town of Lunenburg -Mixed C & D as per processing agreement Town of Lunenburg -Leaf & Yard Waste as per processing agreement Valley Waste -Residuals (including host fee)as per processing agreement Valley Waste –Asphalt &gyproc as per processing agreement Dead Animals No Charge Inside (under 500lbs) $35.00 Insider (over 500lbs) $100.00 Outside (per tonne) Household Hazardous Waste (HHW) No Charge Inside Cost Recovery Outside Paint and Propane Tanks No Charge Inside Cost Recovery Outside Septic Gravel (ICI)$35.00 Inside $88.05 Outside per tonne Septic Gravel (Residential)No Charge Inside $88.05 Outside per tonne Fees Policy P-20 (continued) Page 10 of 10 Annotation for Official Policy Book Reason for Amendment Notice of Intention to Adopt Date of First Notice at Council Date of Second Notice at Council Effective Date I certify that this Policy was amended by Council as indicated above. ________________________________________________ Pamela M. Myra, Municipal Clerk Date Harris Lake Property Owners Association Decision •Thank You for allowing us to meet with you to understandcouncils decision •We were informed that council did not endorse rezoningHarris lake. This counters majority (80%) of landowner wishesand concerns for protecting Harris lake and Gold River •Garth Sturtevant wrote that Legal advised council they cannotstop the RV park from proceeding •Council decided that new GB was appropriate zone for therural area. That a new campground with approvals wasappropriate for the area. General Basic •Allows a wide range of development •Only requires a permit or plan to develop anything •No ability to stop development Implications •This decision will accelerate degradation of local terrestrialand environments through over development impacts •Impacts that are well documented in your Fox Point andSherbrooke Lake watersheds resulting in quantifiableenvironmental degradation •Citizens request that MDC apply the knowledge learned atthose lakes to the land use zoning at Harris lake •Tools exist and are available for developing evidencebased decision models for watershed area Implications •HLPOA fundamentally are concerned about the preservation and protection of the natural environmental •A 120 site campground adjacent to a sensitive watershed is being allowed due to legal implications but this should not influence the lack of protective zoning on the remainder of Harris Lake Implications •MDC has an obligation to establish a water quality monitoring program to protect the watershed •Development density must be restricted to minimize negative impacts on environmental aquatic and terrestrial habitats reVISION Plan 14 zones District 1 District 2 District 3 District 4 District 5 District 7 District 6 Chester's Municipality Documented Planning Ideals •The reVISION kickoff stated that “Planning and zoning help sets out the vision of the community. It helps to ensure your neighbor, now and in the future develop land in a way that suits the character of your community.” •“Zoning is a tool that ensures development is respectful of the environment and helps protect property values by preventing incompatible land uses.” Chester's Municipality Planning Ideals •What was the basis of not approving a request for majority of the citizens in an area not getting a zoning to protect the nature of the community and the environment •Current General Basic only requires a permit but does not stop the development Conclusion •Reconsider a SU zone for the remainder of Harris Lake except the proposed campground •Help protect the environment surrounding Harris Lake •Support the majority of the citizens and tax payers in the HLPOA similar to all the other Districts CHESTER SUPPORTS RESPONSIBLE DEVELOPMENT REQUEST FOR DECISION Prepared By:Bruce Blackwood Date October 12, 2018 Reviewed By:Tara Maguire Date October 12, 2018 Authorized By:Tammy (Crowder)Wilson Date October 12,2018 CURRENT SITUATION Members of the Lunenburg East Fire and Emergency Services Committee have requested that MODC assist in reducing the overall costs of internet access and wi-fi services for their firehalls and apparatus by providing them access to current Municipal/Provincial cellular pricing arrangements. RECOMMENDATION It is recommended that MODC extend the opportunity of its current Municipal/Provincial cellular pricing arrangements to all registered MODC Fire Departments. BACKGROUND Fire Departments serving MODC currently have internet access and wi-fi service at their fire halls. They are using a variety of providers, paying for various individual and specific plans. These communication services at the hall are typically used for general information,records management and other administrative purposes. The Fire Departments are now extending internet access to their fire apparatus through installation of wi-fi reception equipment and tablets. With wi-fi enabled tablets on board the fire apparatus,the Fire Department has access to dispatch information, preplans, scene management data, mapping and other tools at the actual incident scene. Th is information is important to improving response and management of emergency scene s within the Municipality. DISCUSSION For the purposes of encouraging improvement in Fire Department records management, MODC previously supported the Departments with hardware and software to assist in maintaining incident and other fire department reports. REPORT TO:Warden Webber, Chair and Members of the Committee of the Whole SUBMITTED BY:Bruce Blackwood, Fire Services Coordinator DATE:October 12, 2018 SUBJECT:Internet and Wi-Fi Services for Registered Fire Departments ORIGIN:Request from MODC FDs 2 Request For Decision Since that time there have been many improvements in fire department records software. Current software systems are all web based, providing access to the systems anywhere a cellular wi-fi connection is available.Technological improvements now give the Fire Departments the capability of installing wi-fi enabled tablets on their apparatus. Such systems, through the cellular networks,now provide responding departments with critical emergency scene management information and tools. MODC could continue to support improvement in records management and response effectiveness and help reduce the costs to the Fire Departments by extending the opportunity of using the Municipal/Provincial cellular pricing agreement for communications services to the MODC Registered Fire Departments. Dependent on the quality of cellular reception and performance in the area, there are possible cost savings in moving to a cellular base for internet access at the firehall and on the fire apparatus.Such savings could be significantly increased if the Fire Departments were able to take advantage of the Municipal/Provincial cellular pricing arrangements. Initial discussion with MODC’s service provider indicates that the extension of such pricing to the Fire Departments is feasible however the set up must be done by MODC through the Municipal account as the provider cannot directly offer the pricing to the individual Fire Departments IMPLICATIONS There is no impact on the MODC budget as all equipment and monthly communica tion costs are to be paid by the Fire Departments. There is some limited administrative load to handle the fire department billing process,but this is covered within the regular work program for the Fire Services Coordinator. It is understood that such services are to be used for Fire Department business only and it is the responsibility of each Fire Department to ensure that the use of all devices complies with this requirement. Policy N/A Financial/Budgetary No impact of MODC Budget as costs associated with telecommunications and services are paid by the Fire Department/Commissions. 3 Request For Decision Environmental No Impact. Strategic Plan Reference to: Maintain a high level of fiscal responsibility Continually improve public satisfaction with municipal services Work Program Implications Administrative work is covered in the work program of Fire Services Coordinator in conjunction with Finance and IT Departments. OPTIONS The following options are presented: ATTACHMENTS None COMMUNICATIONS (INTE RNAL/EXTERNAL) Procedures and application request for Department usages to be developed in conjunction with the IT Department. 1.MODC extend the opportunity to utilize our cellular rate plan to all registered MODC Fire Departments for use in the firehall and on truck apparatus.2.MODC not extend its current cellular rate plan to all registered MODC Fire Departments, leaving them with the current specific department plans and pricing. REQUEST FOR DECISION Prepared By:Sylvia Dixon Date 2018-10-02 Reviewed By:Tara Maguire Date Authorized By:Tammy (Crowder)Wilson, CAO Date 2018-10-17 CURRENT SITUATION A new private road naming request servicing three or more properties off a shared driveway/right-of way, serviced by Holters Lane,Chester Grant has been received.The land owners have suggested three road names:“Lakeview Place”, “Hennigar Lake Drive”, and “Lilly Lane”. RECOMMENDATION To ensure the road name is unique to the mu nicipality, it is recommended that Municipal Council approve the road name “Hennigar Lake Dr.”. BACKGROUND When there are three or more addressable properties using an unnamed shared right -of-way/driveway, the Nova Scotia Civic Address Users Guide states that this point of access must be named. According to P - 44, the road name is suggested following a majority agreement from the land owners supplied by the shared right-of-way. The property owners have submitted three road names: -Lakeview Place -Hennigar Lake Drive -Lilly Lane DISCUSSION The name of Lakeview Place is similar sounding to the nearby road of Lakeview Crescent (150 metres away)and therefore is not a suitable choice. Additionally,Lilly Lane is similar sounding to the road nearby with the name of Lilypad Road (850 metres away)and there is an existing Lilly Lane in Middlewood. Lilly Lane also has the potential to be confused with the above road names and this name would also be unsuitable. There is an existing Hennigar Lane in Baywater, but no similar sounding names nearby. Hennigar Lake Drive would be a unique name within NSCAF with no similar sounding road name in Chester Grant. Comments received for proposed road names : -District 4 Councillor –Councillor Allen Webber:favours the name Hennigar Lake Place -Municipal Public Works Director –Matthew Davidson:favours the name Hennigar Lake Place -Fire Department -Chester Basin Fire Department:no objections to the proposed name REPORT TO:Municipal Council SUBMITTED BY:Community Development Department DATE:October 25, 2018 SUBJECT:New Road Name Assignment ORIGIN: 2 Request For Decision /Direction IMPLICATIONS Policy Policy P-44 –New Road Names and Road Name Changes Financial/Budgetary A new road sign (with accessory materials) will be purchased and posted by the Public Works Department. New civic numbers signs will be purchased to replace the existing civic number signs. Environmental N/A Strategic Plan N/A Work Program Implications N/A OPTIONS 1.Municipal Council can approve the proposed road name “Hennigar Lake Place”. 2.Municipal council can decide not to approve the name and direct staff to assign a different name of Council’s choosing. ATTACHMENTS 1.Signed Petition 2.Location Map COMMUNICATIONS (INTERNAL/EXTERNAL) N/A 3 Request For Decision /Direction 4 Request For Decision /Direction NOTE: Property owner Mary Ann Millet (PID 60478443) has requested to be excluded from the road naming petition and vote 5 Request For Decision /Direction 6 Request For Decision /Direction REQUEST FOR DECISION Prepared By:Chad Haughn Date October 18, 2018 Reviewed By:Date Authorized By:Tammy (Crowder) Wilson Date October18, 2018 CURRENT SITUATION Two District Grant applications were received –Chester Basin Recreation Park and East Chester Recreation Association.Two Council Grant application were received –Royal Canadian Legion Branch 88 Chester Basin and the Royal Canadian Legion Branch 44 Chester. RECOMMENDATION It is recommended that Council review the applications received and determine funding levels. DISCUSSION District Grants1.Chester Basin Recreation Park is requesting $1,000 toward the purchase of a new lawnmower for maintaining the park.2.East Chester Recreation Association is requesting $1,000 toward the purchase of new cardtables. Council Grants1.The Royal Canadian Legion Branch 88 Chester Basin is requesting $1,000 to support theirRemembrance Day activities being held on November 11th.2.The Royal Canadian Legion Branch 44 Chester is requesting $2,000 to help support aVeterans Lunch, Remembrance Day Events and their New Year’s Day Levee. Both Council Grant Applications are being reviewed prior to the October 31 st deadline due to the timing of the events.Currently there is $15,800 available in the Council Grants budget. REPORT TO:Municipal Council SUBMITTED BY:Chad Haughn,Recreation & Parks Dept. DATE:October 25, 2018 SUBJECT:District &Council Grant Requests ORIGIN:Municipal Grants Program 2 Request For Decision /Direction Requested ApprovedDeep Cove Fireworks & Weiner Roast 500.00$500.00$Parish of Blandford: Swissair 20th Anniversary Event 500.00$500.00$East Chester Rec Hall: New Card Tables 1,000.00$ TOTAL FUNDS APPROVED 1,000.00$Hubbards Area Lions Club: Renos 1,000.00$1,000.00$Aspotogan Fitness Club: Fitness Equipment Move 500.00$500.00$ TOTAL FUNDS APPROVED 1,500.00$Chester Legion: Summer Picnic 500.00$500.00$Church Memorial Park: Beer Garden 500.00$500.00$St Stephens: Musical Friends Program 250.00$250.00$ TOTAL FUNDS APPROVED 1,250.00$Friends of 250th Legacy Park 1,000.00$1,000.00$Chester Basin Recreation Park 1,000.00$ TOTAL FUNDS APPROVED 1,000.00$Royal Canadian Legion, Branch 144: Canada Day 833.00$833.00$Western Shore & Area Improvement: Canada Day 833.00$833.00$Western Shore Fire Dept Annual Parade 833.00$833.00$ TOTAL FUNDS APPROVED 2,499.00$ TOTAL FUNDS APPROVED -$Canaan & District Hall 2,500.00$2,500.00$ TOTAL FUNDS APPROVED -$ Total Funds Approved 7,249.00$ Total District Grant Budget 17,500.00$ Remaining Funds 10,251.00$ District 6 District 7 District 2 District 3 District 1 District 4 District 5 District Grants Update: 3 Request For Decision /Direction IMPLICATIONS Policy Financial/Budgetary Upon review of applications, Council will determine the total amount of grant funds to be allocated.Funding is available in both the District Grants budget ($10,251 available)as well as the Council Grants budget ($15,800 available)to support the requests. Environmental Strategic Plan Strengthen and support environmental, cultural, and social resource s Work Program Implications ATTACHEMENTS1.Copies of all four grant applications. REQUEST FOR DECISION Prepared By:Tammy (Crowder) Wilson, CAO Date October 18, 2018 Reviewed By:Date Authorized By:Date CURRENT SITUATION At the August 23, 2018 COW meeting staff were directed to prepare a petition for distribution to lot owners within Island View Subdivision to determine interest by the lot owners in upgrades (paving) for Beech Street, Birch Street, Cedar Street, Maple Street and Pine Street. The residents were advised that they would pay 25% of the total costs (50% province; 25% MODC and 25 % Lot Owners), being approximately $1,484 per lot. This report provides the results of the petition. RECOMMENDATION Based on the results of the petition it is recommended that Council not submit Beech Street, Birch Street, Cedar Street, Maple Street and Pine Street to NSDOTIR for paving under the Cost Sharing Agreement. BACKGROUND At the August 23, 2018 COW meeting staff were directed to prepare and distribute a petition for road upgrades in Island View Subdivision. Lot Owners who wished to see the upgrades and who agreed to pay a per lot charge for 25% of the total costs were asked sign and return the petition. Staff consulted with Councillor Hector, the District Councillor, and established the charge area, which is shown on the attached Map. Correspondence and an accompanying petition were mailed to lot owners within the defined charge area on September 24, 2018 and petitions were due by October 18, 2018. There is a total of 43 lots, and of those 5 responded in favor of the work and associated charge. Thus only 11.6 %of the lots wish to see the work completed. DISCUSSION Council does not have a formal By -law or Policy in place as of the date of this report. Second Reading is pending for both. The minimum required percentage of lots in favor prior to Council proceeding with making the request for upgrades is proposed in the By -law and Policy at 66 2/3rd percent. REPORT TO:Municipal Council SUBMITTED BY:Administration DATE:October 25, 2018 SUBJECT:ISLAND VIEW SUBDIVISION -PETITION ORIGIN:August 23, 2018 COW 2 REQUEST FOR DECISION /Direction IMPLICATIONS . Policy The Provincial Street Improvement By-law and Policy is pending final approval by Council and does not apply to this request. Financial/Budgetary If Council opts to proceed,and funding is received from NSDOTIR this would be a 2019-20 budget item. Environmental N/A Strategic Plan N/A Work Program Implications N/A OPTIONS 1.Council may wish to proceed and request the Nova Scotia Department of Transportation to cost share the upgrade under the Cost Sharing Agreement 2.Council may opt to not proceed ATTACHMENTS -Map of the Defined Charge Area -Letter / Petition sent to Lot owners (one per lot) COMMUNICATIONS (INTE RNAL/EXTERNAL) Council may wish to communicate the final decision to the lot owners. September 24, 2018 Property OWNERADDRESSADDRESS CIVIC NUMBER ASSESSMENT ACCOUNT NUMBER RE:PETITION FOR UPGRADES TO ROADS WITHIN ISLANDVIEW SUBDIVSION (Beech Street, Birch Street, Cedar Street, Maple Street, Pine Street)The above noted roads are J Class Roads owned by the Nova Scotia Department ofTransportation and Infrastructure Renewal (NSTIR). Maintenance and upgrades onthese roads are costs borne by the Municipality of the District of Chester. A requestfor upgrades to these roads (resurfacing to asphalt -paving) has been made toMunicipal Council.The purpose of this letter and accompanying petition is to determine your support(as a lot owner that accesses your property from one of the above noted roads) for oragainst such an upgrade, understanding that there will be a cost to property ownersfor the same, which is detailed below.Upgrades such as resurfacing to an asphalt surface (paving) are el igible for 50 percentfunding from the province upon application. Before making such an applicationMunicipal Council is requesting that property owners that access their property fromone of these roads complete the attached petition to indicate their s upport. If 66 %(2/3rd) of the property owners (1 vote per lot) are in favor of the upgrades andassociated estimated costs, the request for upgrades will be forwarded to the NovaScotia Department of Transportation for approval. The work and associated ch argeswould commence in 2019 if approved by both Council and the Nova ScotiaDepartment of Transportation for funding. Municipality of the District of Chester –Petition for Street Improvements 2 The following table details the costs of the upgrade to the above noted roads, tochange the road surface from chip seal to asphalt:Estimate of Upgrade Costs (net HST)$255,274.25Provincial Share 127,637.12MODC Share 127,637.12Recovery of MODC Share-Property Owners in Island View $63,818.50 -General Tax Rate (all property owners in MODC)$63,818.50 Costs per Lot (43 lots) in Island View is estimated to be =$1484.15. Actual costsmay vary and will be determined once work has been completed by the Nova ScotiaDepartment of Transportation. Property Owners have the option to pay the costs overa period of 10 years. Interest would be applied at a rate equal to Scotia Bank’s primeinterest rate.Attached is a Petition that you are requested to complete if in favor of having thiswork completed (including paying for a portion of the costs) and return to theMunicipal Office in the self-addressed and postage paid envelope on or beforeOctober 18, 2018.If you have any question please feel free to contact Matthew Davidson, Director ofEngineering and Public Works or myself.Yours Truly, Tammy (Crowder) Wilson, MURP,MCIPChief Administrative Officerc.Marshal Hector Council –District 1 Municipality of the District of Chester –Petition for Street Improvements 3 FORM A PETITION FOR STREET IMPROVEMENTSTo the Council of the Municipality of the District of Chester.The Undersigned, owning real property situate in the defined area of theMunicipality of the District of Chester as hereinafter described, do petition theMunicipal Council to make improvements to the Streets more particularly describedas:(i)The Streets known as o Birch Street o Beech Street o Maple Street o Cedar Street o Pine Street(ii)In the area of Island View Subdivision* As shown on the attached Plan.In petitioning Council, the Undersigned agrees that he/she will be levied for aportion of the charge in respect of the Street Improvement on the basis of a uniformcharge per lot.__________________________________________________Civic Address Assessment Account Number ____________________________________________________________Name Signature PLEASE RETURN TO THE MUNICIPAL OFFICE ON OR BEFORE OCTOBER 18,2018