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Home My Public Portal About2024-02-13 Community Services Committee MeetingCommunity Services Minutes Meeting #14-24 February 13, 2024 Present: Page 1 of 9 Sussex Minutes of Meeting of Community Services Committee #14-24 February 13, 2024 6:00 p.m. Mayor Thorne, Deputy Mayor Wilson, Councillor Nelson, Councillor Milner - Vice Chairperson, Councillor MacLeod - Chairperson, Councillor Maguire, Councillor Brenan Staff Present: Scott Hatcher, Chief Administrative Officer; Jason Thorne, Community Services Director; Heather Moffett, Treasurer APPROVAL OF AGENDA Moved by: Deputy Mayor Wilson Seconded by: Councillor Milner THAT the Committee approve the agenda as circulated. Motion Carried 2. DISCLOSURE OF CONFLICT OF INTEREST The Committee members did not disclose any conflict of interest with any of the items on the agenda at this time. 3. APPROVAL OF MEETING MINUTES #13-24 Moved by: Deputy Mayor Wilson Seconded by: Councillor Brenan THAT the Committee approve the Minutes of Meeting #13-24 as circulated. Motion Carried 4. PRESENTATIONS / DELEGATIONS There were no delegations present at the meeting. Community Services Minutes Meeting #14-24 February 13, 2024 COMMUNITY SERVICES DIRECTOR'S REPORT 5.a ADMINISTRATION 5.a.1 DEPARTMENTAL OVERTIME DETAILS - JANUARY 2024 Page 2 of 9 The Community Services Director reviewed the overtime details for the period of January 1st to January 31st, 2024, showing the Sports Centre over budget by 10.5 hours. 5.a.2 SUMMER STUDENTS 2024 The Community Services Director informed the Committee that applications for summer students are now being accepted through the Town website. 5.a.3 KINGS RSC - REGIONAL SPORT, RECREATION AND CULTURAL INFRASTRUCTURE COMMITTEE The Community Services Department informed the Committee that the first meeting of this committee was held on January 23rd. The committee passed a motion to approve the Terms of Reference and agreed to prepare a listing of infrastructure in their respective communities for the next meeting. 5.b COMMUNITY EVENTS 5.b.1 EVENTS MANAGEMENT COMMITTEE There is nothing new to report on this item at this time. 5.b.2 2024 TOWN EVENTS The Community Services Director reviewed a summary of current events which the department is hosting: February 18 March 4 March 8 April 24 April 25 Family Day Skate (11:30am-1:30pm) 8th Hussars March Break Skate (12:00-2:30pm) 8th Hussars March Break Skate (12:00-1:45pm) 8th Hussars Volunteer Reception (7:OOpm) Saunders Irving Chapel Roller Skating (6:00-10:OOpm) 8th Hussars 5.b.3 2024 PARTNER EVENTS There are no further partner events planned at this time. Community Services Minutes Meeting #14-24 February 13, 2024 Page 3 of 9 5.c COMMUNITY ORGANIZATIONS 5.c.1 AGE -FRIENDLY COMMUNITIES There is nothing new to report on this item at this time. 5.c.2 SUSSEX SKATING CLUB REQUEST The Community Services Director reviewed a sponsorship request from the Sussex Skating Club in support of their year-end ice show. Moved by: Councillor Brenan Seconded by: Deputy Mayor Wilson THAT Committee recommend to Council that Council approve a sponsorship of $1,000 to the Sussex Skating Club in support of their annual year-end ice show. Motion Carried 5.d FACILITIES OPERATIONS & MAINTENANCE 5.d.1 MAINTENANCE ACTIVITIES JANUARY 2024 The Community Services Director reviewed screenshots of the work order details for the department for the period January 1st to January 31st, 2024. There were 246 work orders created, 225 were completed. There were 141 work orders pass, 7 flagged for follow-up, 0 fails, 133 on time and 76 overdue. 5.d.2 WARD ONE FIELD HOUSE - CAPITAL UPGRADE There is nothing new to report on this item at this time. 5.d.3 SPORTS CENTRE 5.d.3.1 ICE SPONSORSHIP PROGRAM The Community Services Director informed the Committee that staff have followed up with area businesses to solicit support but have not received any further support for this program. 5.d.3.2 COOLING TOWER REGISTRY There is nothing new to report on this item at this time. Community Services Minutes Meeting #14-24 February 13, 2024 5.d.3.3 CALENDAR OF EVENTS Page 4 of 9 The Community Services Director informed the Committee that the following events are scheduled to take place at the 8th hussars Sports Centre: March 2 March 23 March 31 SSC Clinic (Kurt Browning- Elvis Stojko) SSC Ice Show Ice Season Ends 5.d.4 WARD TWO FIELD HOUSE AND COMPLEX This work is ongoing. There is nothing new to report at this time. 5.d.5 COMMUNITY WARMING CENTRE UPGRADES This work is ongoing. There is nothing new to report at this time. 5.d.6 TENNIS CENTRE EXPANSION The Community Services Director informed the Committee that Administration expects to be bringing a recommendation forward for consideration at the Committee of the Whole meeting next week. 5.e LANDSCAPE & BEAUTIFICATION 5.e.1 STREET ART - MURAL MAINTENANCE PROGRAM 5.e.1.1 WARD TWO - NOVATION AGREEMENTS The Community Services Director informed the Committee that the town solicitor is continuing to prepare agreements for the four mural sites in Ward Two. 5.e.1.2 PUBLIC ART POLICY -ARTS CULTURE NB The Community Services Director informed the Committee that Administration is continuing to work with the Executive Director of AX and the consultant to prepare a Public Art Policy. More information will be provided at a later date. 5.e.2 STREET TREE PROJECT - MAIN STREET WEST There is nothing new to report on this item at this time. Community Services Minutes Meeting #14-24 February 13, 2024 Page 5 of 9 5.f RECREATION PROGRAMS 5.f.1 YOUTH PROGRAMS (10-14 YEAR OLDS) The Community Services Director informed the Committee that the following programs will be held in the community room of the arena on Wednesdays starting at 6:00pm. Registration is required. February 5 Paint and Sip (hot chocolate) February 12 Paint and Sip (hot chocolate) February 21 Entry level baking/making and exchange 5.f.2 YOUTH PROGRAMS (5-9 YEAR OLDS) The Community Services Director informed the Committee that the following programs will be held in the community room of the arena every second Saturday starting at 11:00am. Registration is required. February 24 Arts and Crafts March 9 Group Games 5.f.3 YOUTH PROGRAMS 5-12 YEAR OLDS) The Community Services Director informed the Committee that the youth cheer program will be held in the community room of the arena on Sundays starting at 6:00pm. The current session runs until the end of March. 5.g TOURISM 5.g.1 DESTINATION MARKET READINESS (DMR) There is nothing new to report on this item at this time. 5.g.2 RURAL UPPER FUNDY PARTNERSHIP INITIATIVE There is nothing new to report on this item at this time. 5.g.3 KINGS RSC - REGIONAL DESTINATION MARKETING ORGANIZATION The Community Services Director reviewed the draft minutes of the January 26th meeting of this committee. The Committee will soon be beginning the process of regional brand development. Community Services Minutes Meeting #14-24 February 13, 2024 6. BUSINESS ARISING OUT OF MINUTES Page 6 of 9 6.a SUSSEX HOMELESSNESS INITIATIVE The Community Services Director reviewed the Sussex Homelessness Initiative currently being reviewed with Social Development and the proposed uses of the Lion's Den at 58 Willow Court. CSD Thorne informed the Committee that there have been many discussions in January 2024 with Horizon Health Network, Social Development, and various staff from the department. The proposed 3 - month pilot project location is the Lion's Den on Willow Court. The Department of Social Development has provided agreement in principle for funding support for the pilot project. The space would be open in the evenings, 7 days a week, depending on volunteer hours. An assessment has been completed and determined that there are currently 20 to 25 homeless in the area. The project organizers are asking Council to signal their support for the project proposal with the condition that the project proponents inform all property owners in the immediate area of the Lion's Den of the proposed operations via a print handout. The Committee held a lengthy discussion on the issue and securing a pilot project in Sussex with the utmost concern for detailed security. A meeting with the residents and volunteer group is scheduled for February 15, 2024. Town Administration has been asked to draft a letter to advise residents of the pilot project and to provide input. 7. NEW BUSINESS 7.a 2024 FIBROMYALGIAASSOCIATION LIGHTING REQUEST CAO Hatcher reviewed the 2024 Fibromyalgia Associations purple lighting request at O'Connell Park gates on May 12th. The Committee consensus is to light the O'Connell Park gates in purple on May 12th for the Fibromyalgia campaign. 7.b 2024 NATIONAL DENTAL HYGIENISTS' WEEK - LIGHTING REQUEST CAO Hatcher reviewed the 2024 National Dental Hygienists Week purple lighting request at O'Connell Park gates from April 4th to April 10th. The Committee consensus is to light the O'Connell Park gates in purple from April 4th to April 10th for National Dental Hygienists Week. Community Services Minutes Meeting #14-24 February 13, 2024 Page 7 of 9 7.c NATIONAL BARREL HORSE ASSOCIATION SPONSORSHIP REQUEST CAO Hatcher reviewed the sponsorship request received from the National Barrel Horse Association. Moved by: Councillor Milner Seconded by: Deputy Mayor Wilson THAT the request for sponsorship received from the National Barrel Horse Association be filed by Committee. Motion Carried 7.d SUSSEX MINOR HOCKEY ASSOCIATION REQUEST CAO Hatcher reviewed the Sussex Minor Hockey Association's request for financial support for new uniforms from the Sussex and Area Community Foundation and the requirement of a written agreement between Sussex and Sussex Minor Hockey outlining the details of the project proposal. CSD Thorne reviewed the draft agreement for consideration. Moved by: Councillor Brenan Seconded by: Councillor Nelson THAT Committee recommend to Council that Council authorize the Mayor and Clerk to sign the Written Agreement between Sussex and Sussex Minor Hockey Association to partner with them in their grant application to Sussex & Area Community Foundation their Jersey Project. Motion Carried Moved by: Councillor Brenan Seconded by: Councillor Nelson THAT Committee recommend to Council that Council authorize the Mayor and Clerk to sign the Sussex & Area Community Foundation Confirmation of Written Agreement form on behalf of Sussex to partner with the Sussex Minor Hockey Association for a grant for their Jersey Project. Motion Carried 7.e SPONSORSHIP REQUEST - BUTTERMILK BONSPIEL COMMITTEE CAO Hatcher reviewed with Committee the sponsorship request received from the organizing committee of the 2024 Buttermilk Curling Bonspiel. Moved by: Councillor Milner Seconded by: Councillor Brenan THAT Committee recommend to Council that Council provide a sponsorship in the amount of $500 for the 2024 Buttermilk Curling Bonspiel. Motion Carried Community Services Minutes Meeting #14-24 February 13, 2024 Page 8 of 9 7.f SUSSEX REGIONAL HIGH SCHOOL - YEARBOOK REQUEST CAO Hatcher reviewed with Committee the Sussex Regional High School year book sponsorship request. Moved by: Mayor Thorne Seconded by: Councillor Milner THAT Committee recommend to Council that Council provide a gold sponsorship in the amount of $120 in support of the Sussex Regional High School year book. Motion Carried 7.g NB PUBLIC LIBRARY SYSTEM - STRATEGIC PLAN CAO Hatcher reviewed with the Committee the NB Public Library System 2024 Strategic Plan. The Committee held a brief discussion. Correspondence was received and filed by Committee. 7.h KINGS COUNTY HISTORICAL AND ARCHIVAL SOCIETY REQUEST CAO Hatcher reviewed the Kings County Historical and Archival Society request. The Committee held a brief discussion and Committee requested Town Administration reach out to the society to offer a meeting room in Sussex a few times a year and to inquire on other help that could be provided by Sussex. 8. PERSONNEL 8.a APPOINTMENT TO THE NUTRIEN CIVIC CENTRE BOARD Chairperson MacLeod reviewed with Committee that Ms. Carley Parish would serve as a town representative on the Nutrien Civic Centre Board of Directors. Moved by: Councillor Milner Seconded by: Councillor Nelson THAT Committee recommend to Council that Council appoint Ms. Carley Parish as a town representative on the Nutrien Civic Centre Board of Directors for a three-year term ending December 31, 2026. Motion Carried Community Services Minutes Meeting #14-24 February 13, 2024 9. ACCOUNTS Page 9 of 9 Moved by: Councillor Milner Seconded by: Councillor Maguire THAT the Committee recommend to Council that Council approve for payment the Community Services Committee accounts for the month of January 2024, totaling $158,085.87. 10. SCHEDULE FOR NEXT MEETING, TUESDAY MARCH 12, 2024 11. ADJOURNMENT Moved by: Councillor Milner Seconded by: Councillor Maguire THAT this regular meeting of the Community Services Committee be adjourned Motion Carried COUNCI LO _ acL AIRPERSON S.M. HATCHER, P. ENG., AO