HomeMy Public PortalAbout2024-02-20 Committee of the Whole Meeting MinutesSussex
Minutes of Meeting of Committee of the Whole
February 20, 2024
6:30 p.m.
Present:
Councillor Maguire — Chairperson, Councillor MacLeod - Vice
Chairperson, Mayor Thorne, Deputy Mayor Wilson, Councillor
Nelson, Councillor Brenan, Councillor Milner, Councillor Bobbitt
Staff Present: Chief Administrative Officer, Scott Hatcher, Heather Moffett,
Treasurer, Tara Olesen, Town Clerk
1. Approval of Agenda
Moved by: Deputy Mayor Wilson
Seconded by: Councillor Nelson
THAT the agenda for this Committee of the Whole meeting be approved as
circulated.
Motion Carried
2. Disclosure of Conflict of Interest
No members present declared a conflict of interest on any items on the agenda
at this time.
3. Approval of Minutes January 15, 2024
Moved by: Councillor Brenan
Seconded by: Councillor Babbitt
THAT the minutes of the Committee of the Whole meeting, held on January 15,
2024 be approved as circulated.
Motion Carried
4. Motions Arising out of Committee of the Whole
Chairperson Maguire noted that there were no outstanding motions arising out of
the Committee of the Whole.
5. Delegations, Petitions and Correspondence:
5.a Feedback - Proposed Warming and Respite Center
Chairperson Maguire advised the Committee that the Town has received
numerous emails regarding the proposal, most of them objecting to using
the Lions Den for the respite center due to the fact that the only access is
through a residential neighborhood. Most all responses indicated that they
do not object to the need for the center but have issues with the hours and
the lack of social support services, and mainly the location. The
Chairperson noted that since the time of the correspondence, the pilot
project proposal has been passed to the Community Development
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Standing Committee of the Kings Regional Service Commission who have
met and now recognize the need for more planning and support services
before moving forward with this project. They have also recognized that
the Lion's Den is not an appropriate location for this type of shelter.
His Worship Mayor Thorne expressed his gratitude to the volunteer groups
for identifying a need in our community and their efforts in seeking
financing to start up the center. Also appreciated was the feedback from
the neighbors. His Worship Mayor Thorne requested that Administration
reach out to the neighboring community to inform them that the Lions Den
will not be used as the location for this project.
6. Business Arising out of Committee of the Whole
Chairperson Maguire noted that there was no business arising out of the
Committee of the Whole.
7. Works Committee
There were no items on the agenda for the Works Committee.
8. Community Services Committee
There were no items on the agenda for the Community Services Committee.
9. Economic Development and Long Range Planning Committee
There were no items on the agenda for the Economic Development and Long
Range Planning Committee.
10. Protective Services Committee
There were no items on the agenda for the Protective Services Committee.
11. Administration Committee
11.a Moffett Subdivision Plan
CAO Hatcher informed the Committee that the Subdivision Plan should be
referred to the Planning Advisory Committee for their review and comment
due to the fact that a new street and easement will be created.
11.b 377 Main Street Rezoning Application Withdrawal
CAO Hatcher informed the Committee the the formal letter of withdrawal
of the rezoning application at 377 Main Street has been received. The
Committee agreed to forward this item to Council to stop the process for
Zoning By-law Amendment, By-law 1350-21-04.
11.c IOM Treasurer Moffett Land For Public Purposes
Treasurer Moffett spoke on her memo to Committee outlining the motions
required to authorize the transfer $14,450.43 from the General Operating
Fund to establish the new Sussex Land for Public Purposes Reserve for
funds acquired in 2023 in lieu of lands on O'Connell Avenue Subdivision,
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Coventry Walk Subdivision and Dutch Valley Road Subdivision. The
Committee agreed to forward this item to Council.
ltd 2024 Insurance Policy
Treasurer Moffett commented on the policy changes for 2024. The 2024
policy is very similar with the updated amounts for replacement costs
based on the 2023 valuations by de Stecher's Appraisals. The rate
increase for 2024 increase was minimal from last year. The Committee
agreed to forward this item to Council.
11.e IOM Treasurer Moffett Bank Signing Authority
Treasurer Moffett informed the Committee of the need for a new resolution
of bank signing authority due to the passing of the Director of Finance.
The Committee agreed to forward this item to Council.
11.f 63 Broad Street Request for Proposals
CAO Hatcher spoke on the two proposals submitted and the history of the
property. After the fire which destroyed the building, the Town acquired
the property from the Friends of Broad Street to act as steward to ensure
that the development be in keeping with the surrounding properties and
the general street scape of the area. The Committee agreed to forward
this item to Council.
11.g Dillon Consulting Proposal for Planning Services for 2024
CAO Hatcher reviewed with the Committee the proposal from Dillon
Consulting for planning services for 2024. The Committee agreed to
forward this item to Council.
11.h Employment Offer - Jeff Vail
CAO Hatcher reviewed with the Committee the need for increased
capacity in the Public Works and Community Services Departments.
Administration is requesting that an offer of employment be extended to a
former temporary employee to fill a position in the Works Department.
The Committee agreed to forward this item to Council.
11.1 Employment Reclassification - Robert Scott
CAO Hatcher reviewed with the Committee staff realignment strategies to
allow for increased capacity in the Public Works and Community Services
Departments and recommended the reclassification of one of the
Community Services Department personnel to move to Equipment
Operator in the Works Department in Spring of 2024. The Committee
agreed to forward this recommendation to Council.
12. New Business - Nil
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13. Date of Next Scheduled Regular Meeting March 18, 2024
Chairperson Maguire noted that the next regular meeting of the Committee of the
Whole is scheduled for March 18, 2024.
14. Adjournment
Moved by; Deputy Mayor Wilson
Seconded by: Councillor MacLeod
That this open session of the Committee of the Whole meeting be adjourned.
Motion Carried
The meeting was adjourned at 7:02pm.
COUNCILLOR MAGUIRE, CHAIRPERSON
TOWN CLERK