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HomeMy Public PortalAbout2024-02-20 Committee of the Whole Meeting MinutesSussex Minutes of Meeting of Committee of the Whole February 20, 2024 6:30 p.m. Present: Councillor Maguire — Chairperson, Councillor MacLeod - Vice Chairperson, Mayor Thorne, Deputy Mayor Wilson, Councillor Nelson, Councillor Brenan, Councillor Milner, Councillor Bobbitt Staff Present: Chief Administrative Officer, Scott Hatcher, Heather Moffett, Treasurer, Tara Olesen, Town Clerk 1. Approval of Agenda Moved by: Deputy Mayor Wilson Seconded by: Councillor Nelson THAT the agenda for this Committee of the Whole meeting be approved as circulated. Motion Carried 2. Disclosure of Conflict of Interest No members present declared a conflict of interest on any items on the agenda at this time. 3. Approval of Minutes January 15, 2024 Moved by: Councillor Brenan Seconded by: Councillor Babbitt THAT the minutes of the Committee of the Whole meeting, held on January 15, 2024 be approved as circulated. Motion Carried 4. Motions Arising out of Committee of the Whole Chairperson Maguire noted that there were no outstanding motions arising out of the Committee of the Whole. 5. Delegations, Petitions and Correspondence: 5.a Feedback - Proposed Warming and Respite Center Chairperson Maguire advised the Committee that the Town has received numerous emails regarding the proposal, most of them objecting to using the Lions Den for the respite center due to the fact that the only access is through a residential neighborhood. Most all responses indicated that they do not object to the need for the center but have issues with the hours and the lack of social support services, and mainly the location. The Chairperson noted that since the time of the correspondence, the pilot project proposal has been passed to the Community Development COMMITTEE OF THE WHOLE MEETING FEBRUARY 21, 2024 2 Standing Committee of the Kings Regional Service Commission who have met and now recognize the need for more planning and support services before moving forward with this project. They have also recognized that the Lion's Den is not an appropriate location for this type of shelter. His Worship Mayor Thorne expressed his gratitude to the volunteer groups for identifying a need in our community and their efforts in seeking financing to start up the center. Also appreciated was the feedback from the neighbors. His Worship Mayor Thorne requested that Administration reach out to the neighboring community to inform them that the Lions Den will not be used as the location for this project. 6. Business Arising out of Committee of the Whole Chairperson Maguire noted that there was no business arising out of the Committee of the Whole. 7. Works Committee There were no items on the agenda for the Works Committee. 8. Community Services Committee There were no items on the agenda for the Community Services Committee. 9. Economic Development and Long Range Planning Committee There were no items on the agenda for the Economic Development and Long Range Planning Committee. 10. Protective Services Committee There were no items on the agenda for the Protective Services Committee. 11. Administration Committee 11.a Moffett Subdivision Plan CAO Hatcher informed the Committee that the Subdivision Plan should be referred to the Planning Advisory Committee for their review and comment due to the fact that a new street and easement will be created. 11.b 377 Main Street Rezoning Application Withdrawal CAO Hatcher informed the Committee the the formal letter of withdrawal of the rezoning application at 377 Main Street has been received. The Committee agreed to forward this item to Council to stop the process for Zoning By-law Amendment, By-law 1350-21-04. 11.c IOM Treasurer Moffett Land For Public Purposes Treasurer Moffett spoke on her memo to Committee outlining the motions required to authorize the transfer $14,450.43 from the General Operating Fund to establish the new Sussex Land for Public Purposes Reserve for funds acquired in 2023 in lieu of lands on O'Connell Avenue Subdivision, COMMITTEE OF THE WHOLE MEETING FEBRUARY 21, 2024 Coventry Walk Subdivision and Dutch Valley Road Subdivision. The Committee agreed to forward this item to Council. ltd 2024 Insurance Policy Treasurer Moffett commented on the policy changes for 2024. The 2024 policy is very similar with the updated amounts for replacement costs based on the 2023 valuations by de Stecher's Appraisals. The rate increase for 2024 increase was minimal from last year. The Committee agreed to forward this item to Council. 11.e IOM Treasurer Moffett Bank Signing Authority Treasurer Moffett informed the Committee of the need for a new resolution of bank signing authority due to the passing of the Director of Finance. The Committee agreed to forward this item to Council. 11.f 63 Broad Street Request for Proposals CAO Hatcher spoke on the two proposals submitted and the history of the property. After the fire which destroyed the building, the Town acquired the property from the Friends of Broad Street to act as steward to ensure that the development be in keeping with the surrounding properties and the general street scape of the area. The Committee agreed to forward this item to Council. 11.g Dillon Consulting Proposal for Planning Services for 2024 CAO Hatcher reviewed with the Committee the proposal from Dillon Consulting for planning services for 2024. The Committee agreed to forward this item to Council. 11.h Employment Offer - Jeff Vail CAO Hatcher reviewed with the Committee the need for increased capacity in the Public Works and Community Services Departments. Administration is requesting that an offer of employment be extended to a former temporary employee to fill a position in the Works Department. The Committee agreed to forward this item to Council. 11.1 Employment Reclassification - Robert Scott CAO Hatcher reviewed with the Committee staff realignment strategies to allow for increased capacity in the Public Works and Community Services Departments and recommended the reclassification of one of the Community Services Department personnel to move to Equipment Operator in the Works Department in Spring of 2024. The Committee agreed to forward this recommendation to Council. 12. New Business - Nil COMMITTEE OF THE WHOLE MEETING FEBRUARY 21, 2024 4 13. Date of Next Scheduled Regular Meeting March 18, 2024 Chairperson Maguire noted that the next regular meeting of the Committee of the Whole is scheduled for March 18, 2024. 14. Adjournment Moved by; Deputy Mayor Wilson Seconded by: Councillor MacLeod That this open session of the Committee of the Whole meeting be adjourned. Motion Carried The meeting was adjourned at 7:02pm. COUNCILLOR MAGUIRE, CHAIRPERSON TOWN CLERK