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MUNICIPAL COUNCIL
AGENDA
Thursday, April 25, 2019
Chester Municipal Council Chambers
151 King Street, Chester, NS
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA/ORDER OF BUSINESS
3. PUBLIC INPUT SESSION (8:45 a.m. to 9:00 a.m.)
4. MINUTES OF PREVIOUS MEETING
4.1 Council – April 11, 2019
5. COMMITTEE REPORTS
5.1 Committee of the Whole – April 11, 2019 – Warden Webber
(approval of motions only)
5.2 Committee of the Whole – April 4, 2019 – Warden Webber
(receive minutes only)
5.3 Any other Committees.
6. MATTERS ARISING
7. PUBLIC PRESENTATIONS
7.1 Presentation from Leslie Taylor and Flo Sampson, Community Wheels regarding
update on the transportation service.
8. CORRESPONDENCE
8.1 Request for Decision dated April 17, 2019 regarding National Day of Mourning
from the Joint Occupational Health and Safety Committee.
9. NEW BUSINESS
Page 2 of 2
10. IN CAMERA
10.1 Section 22(2)(a) of the Municipal Government Act – Land Negotiations.
11. ADJOURNMENT
APPOINTMENTS
9:15 a.m.
MOTIONS REQUIRING APPROVAL OF COUNCIL FROM
APRIL 18, 2019 MEETING OF COMMITTEE OF THE WHOLE
2019-168 Approval of Agenda and Order of Business for April 18, 2019 Committee of the Whole.
2019-169 Approval of minutes of April 4, 2019 Committee of the Whole meeting.
2019-170 LETTER OF SUPPORT FOR HUBBARDS AND AREA ATV CLUB – PROVINCIAL PILOT
PROJECT
MOVED by Councillor Church, SECONDED by Councillor Barkhouse that the Committee of the Whole
recommend to Council to approve a letter of support for the Hubbards and Area ATV Club to request
inclusion in the Off-Highway Vehicle Pilot allowing ATVs to travel on the side of Mill Lake Road #1 to
Highway 103. CARRIED.
2019-171 MILEAGE FOR 2019/20 FISCAL YEAR (45.85 CENTS PER KM)
MOVED by Councillor Barkhouse, SECONDED by Councillor Church that the Committee of the Whole
recommend to Council approve the mileage for the 2019/20 year 45.85 cents per km (Provincial Mileage
Rate). CARRIED.
2019-172 LETTER TO DOTIR – “NO EXIT” SIGN AT ENTRANCE OF NAUSS POINT ROAD
MOVED by Councillor Barkhouse, SECONDED by Councillor Church that the Committee of the Whole
recommend to Council to authorize correspondence to the NS Department of Transportation &
Infrastructure Renewal requesting a “no exit” sign be placed at the beginning Nauss Point Road.
CARRIED.
2019-173 In Camera as per Section 22(2)(e) of the Municipal Government Act – Contract
Negotiations.
2019-174 CONTRIBUTION TOWARD CIT/TNC WIRELESS BROADBAND PROPOSAL
MOVED by Councillor Barkhouse, SECONDED by Councillor Church that the Committee of the Whole
recommend to Council to authorize the contribution agreement to a maximum contribution of $150,000
towards the CTI/TNC Wireless Broadband proposal.
2019-175 Adjournment.
169
MUNICIPALITY OF THE DISTRICT OF CHESTER
Minutes of Meeting of
COMMITTEE OF THE WHOLE
Held in Council Chambers, 151 King Street, Chester, NS
On Thursday, April 4, 2019
The meeting was called to order at 8:49 a.m. by Warden Webber.
ROLL CALL
Councillors Warden Webber (District 4) Deputy Warden Shatford (District 2)
Councillor Hector (District 1) Councillor Barkhouse (District 3)
Councillor Assaff (District 5) Councillor Church (District 7) – late arrival
Staff Dan McDougall, CAO Jennifer Webber, Communications Officer
Pam Myra, Municipal Clerk Sam Lamey, Municipal Solicitor
Tara Maguire, Director of Community Development
Garth Sturtevant, Senior Planner
Public There were 3 members of the public in attendance.
Press There were no members of the press in attendance.
Regrets Councillor Connors (District 6)
APPROVAL OF AGENDA/ORDER OF BUSINESS
2019-144 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff the Agenda
and Order of Business be approved as amended. CARRIED.
PUBLIC INPUT SESSION
Brady Hennigar, Chester Grant
Advised Council of the new Biodiversity Act that will affect forest landowners.
It will affect the amount of Crown land available.
May eventually affect small forest landowners
Committee of the Whole (continued) April 4, 2019 170
Warden Webber suggested having someone from Department of Natural Resources to come in
and discuss the Act and let them know there were concerns raised.
It was noted that the Act is created with a broad brush - regulations haven’t been produced yet
and are usually written after the approval of the Act. The Act may not have an impact, but the
regulations could.
MINUTES OF PREVIOUS MEETING
Committee of the Whole – March 21, 2019
2019-145 MOVED by Councillor Church, SECONDED by Councillor Hector the minutes of the
March 21, 2019 meeting of the Committee of the Whole be approved as presented.
CARRIED.
MATTERS ARISING
None for consideration.
POLICY DEVELOPMENT/REVIEW
None for consideration.
CORRESPONDENCE
7.1 Email from Nova Scotia Federation of Municipalities (NSFM) dated March 6, 2019
regarding South Shore – HRM Area Regional Meeting (update on location). RSVP
required by April 11th via email to Tracy Verbeke at tverbeke@nsfm.ca.
Dan McDougall, CAO, indicated that the agenda was circulated yesterday along with information
of the location change. He reviewed the agenda items.
7.2 Information from Nova Scotia Federation of Municipalities (NSFM) dated March 26, 2019
regarding News Release - Stable, balanced budget good for Nova Scotia Municipalities.
This was considered information.
Committee of the Whole (continued) April 4, 2019 171
NEW BUSINESS
8.1 Request for Decision prepared by Community Development Department dated March
20, 2019 regarding Fox Point Lake 2018 Monitoring Report.
Garth Sturtevant, Senior Planner, was in attendance, acknowledged receipt of the 2018
Monitoring Report from Bluenose Coast Action Foundation which has been accepted by the Fox
Point Water Quality Group. They are recommending Council accept the report and share it with
the developers and NS Department of Environment.
The Senior Planner outlined the details in the Report provided commenting on some significant
information and data included. The recommendation is continual monitoring.
Councillor Hector asked if fecal coliform affected e-coli – could e-colie be an indication of a
failing sewer bed?
The Senior Planner will confirm if both fecal coliform and e-coli should be tested.
2019-146 MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse that the
Committee of the Whole recommend to Council to receive the Fox Point Lake 2018
Water Quality Monitoring Report and share copies with Nova Scotia Environment
and the developers of the Aspotogan Ridge site. CARRIED.
8.2 Request for Decision prepared by Community Development Department dated March
20, 2019 regarding Fox Point Lake 2019 Pricing Options.
The Senior Planner reviewed the budget information, noting that the budget is increasing due to
testing. The options are: (1) full complement of testing by Bluenose Coastal Action Foundation
(six samples); or (2) relying on volunteers for three samples. He also noted that YSI machinery
for testing would have to be picked up, samples taken, machinery returned.
Councillor Hector felt it was good to retain the volunteers who have local knowledge and
interest in the health of the lake – maybe they can work with Bluenose Coastal Action
Foundation.
2019-147 MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse that the
Committee of the Whole recommend to Council to continue the monitoring
Committee of the Whole (continued) April 4, 2019 172
program for the 2019 season for Fox Point Lake with the selection of Option 1,
submitted by Bluenose Coastal Action Foundation, with a total cost estimate of
$13,054.74. CARRIED.
Deputy Warden Shatford thanked the Senior Planner for the work he’s done, which didn’t
necessarily have anything to do with planning. He also noted that the committee works great as
well.
8.3 Information Report prepared by Community Development Department dated March 25,
2019 regarding Registration for the Nova Scotia Spring Planning Conference open to
Councillors, Committee members and staff.
The Senior Planner reviewed the dates of the Conference and it was noted that there are usually
two or three members able to attend.
Warden Webber asked if there were any Councillors who wished to attend and Councillor
Hector asked about the deadline as he would like to know more specifics before he commits to
attending the conference. The Senior Planner will follow up with Councillors.
8.4 For information – Upcoming conferences scheduled in May 2019:
a) NSFM 2019 Spring Workshop – Wednesday, May 8th to Friday, May 10th, 2019.
b) FCM 2019 Annual Conference and Trade Show – Thursday, May 30th to Sunday, June
2nd, 2019.
2019-148 MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that the
Committee of the Whole recommend to Council to, due to scheduling issues, move
the May 9, 2019 Council meeting to May 16, 2019. CARRIED.
It was noted that three members will be at a conference at the May 30 date for Council.
2019-149 MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse that the
Committee of the Whole recommend to Council that on the following dates a
Committee of the Whole meeting will take place, followed by a Council meeting:
May 23, 2019 – Committee of the Whole followed by Council
June 6, 2019 – Committee of the Whole followed by Council
CARRIED.
Committee of the Whole (continued) April 4, 2019 173
8.5 Request for Decision prepared by Engineering and Public Works regarding Mill Cove
WWTP Capacity and Expansion.
Matt Davidson, Director of Engineering and Public Works, was present and provided copies of
the Request for Decision regarding Mill Cove Capacity and expansion dated April 3, 2019.
The Director reviewed the Request for Decision, commenting on:
The current situation.
The background.
Inflow and Infiltration matters.
Operations.
Policy.
Financial and Budgetary impact.
The number of connections available now – 48 (enough for the apartment building now)
with additional available.
The by-law allows changes that are acceptable – that could be done in 3-4 months.
Improvements regarding Inflow and Infiltration would produce more capacity.
Modules added to the current system – one module will provide the service for 40 units.
Costs – who should be responsible for what costs?
One time capital costs – the system wasn’t designed for more than one more module,
but there could probably be another one.
It was agreed that the first 40 can be accommodated. Not all the capital costs are borne entirely
by the Municipality.
The CAO indicated was that they used a ten year amortization period, whereas, normally would
likely use a 20 year term. We have to look at a useful term of the useful life - there may be
pumps and parts to replace in ten years. Major components could be annualized over 20 years
but if is done in 10 years the cost for borrowing would be less.
Based on preliminary projections, the developer will pay for the treatment and possible
extensions. The current plant can take 150 units at 150,000. We have 80 connections and have
room for about 70 and another module would be 40. Those 150 at capacity will allow the
Municipality to accommodate the developer.
Committee of the Whole (continued) April 4, 2019 174
The Director indicated that if Council approached this in a phased approach, staff would
continue as they have and monitor flows to create more capacity and add modules look for
more capacity if needed.
Warden Webber indicated that the developer should be advised we can accommodate the first
48 units and, over the course of time, add capacity for more units.
It was confirmed that the payment for the hookup will be $600 regardless if the unit is used or
not.
The Director indicated that once the developer goes through planning approval it then then is
sent to him.
It was agreed that the Municipality needs to promote economic development locally. This is an
investment for the Municipality.
It was agreed that the developer should be advised of the capacity and then he can determine if
he will use this scenario or build their own system.
Tara Maguire, Director of Community Development, and Garth Sturtevant, Senior Planner came
to the table.
The Director indicated that staff will share with the developer that the Municipality can
accommodate the first apartment building. The Development Agreement is for Phase 1.
The Senior Planner indicated that his estimates were a range – a 50-unit apartment and 120
other types of units.
It was noted that the developer will have milestones he has to meet before the next upgrade.
The Director indicated that in the Development Agreement the developer must include how the
lots will be serviced.
There was no motion required unless/until the developer advises of his plans regarding sewer
services.
A break was held from 9:50 a.m. to 10:06 a.m.
8.6 Information by Economic Development Officer regarding Best of Chester Municipality
Business Awards.
Committee of the Whole (continued) April 4, 2019 175
Erin Lowe, Economic Development Officer, indicated that there are already over 100 votes in
now – nominations for businesses. She provided cards/posters to Councillors to pass out.
She also noted that the industry consultation session regarding the Sector Strategy has been set
for May 1. When she goes around to businesses with business award info she will also advise
them of the consultation session.
IN CAMERA
9.1 Section 22(2)(e) of the MGA – Contract Negotiations
2019-150 MOVED by Councillor Church, SECONDED by Councillor Barkhouse the meeting convene
“In Camera” as per Section 22(2)(e) of the MGA – Contract Negotiations. CARRIED.
ADJOURNMENT
2019-151 MOVED by Councillor Barkhouse, SECONDED by Councillor Church the meeting
adjourn. CARRIED. (11:25 a.m.)
___________________________ ___________________________
Allen Webber Pamela Myra
Warden Municipal Clerk