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Home My Public Portal About2019-05-02_COW_Public Agenda Package Page 1 of 2 of Agenda Cover Page(s) Committee of the Whole AGENDA Thursday, May 2, 2019 Chester Municipal Council Chambers 151 King Street, Chester, NS 1. MEETING CALLED TO ORDER 2. APPROVAL OF AGENDA/ORDER OF BUSINESS 3. PUBLIC INPUT SESSION (8:45 A.M. – 9:00 A.M.) 4. MINUTES OF PREVIOUS MEETING 4.1 Committee of the Whole – April 18, 2019 5. PUBLIC PRESENTATIONS 5.1 Request from Jane Wentzell regarding support for an affordable housing development in Chester (9:15 a.m.) 6. MATTERS ARISING 6.1 Role of Fire Services Coordinator (information to follow). 7. POLICY DEVELOPMENT/REVIEW 8. CORRESPONDENCE 8.1 Email dated April 23, 2019 from Engage Nova Scotia to Municipalities regarding an upcoming survey of Nova Scotians – Nova Scotia Quality of Life Survey including information on the survey. 8.2 Email dated April 25, 2019 from Emily Lutz, Chair of the Parental Accommodations Committee, regarding parental accommodations for elected officials. 9. NEW BUSINESS 9.1 Request for Decision dated April 12, 2019 regarding new name assignment - Robins Way, Mill Cove. Page 2 of 2 10. IN CAMERA 11. ADJOURNMENT APPOINTMENTS 9:15 a.m. Jane Wentzell regarding housing in Chester (see item 5.1) 1 Pam Myra From:Dan McDougall Sent:Wednesday, April 24, 2019 10:28 AM To:Chad Haughn; Tara Maguire; Pam Myra; Jonathan Meakin Subject:FW: Nova Scotia Quality Of Life Survey Attachments:Newsletter Insert Promotion - Qulaity of Life.docx; Letter of encouragement .docx Hey guys – do any of you have insight about this work? Has there been a presentation to Council? Does the Municipality have any team members engaged with the local leadership teams on the quality of life initiative? Cheers, D Dan McDougall CAO Corporate Services Municipality of Chester PO Box 369 151 King Street, Chester, NS, B0J 1J0 Office: 902-275-4111 General Inquiries: 902-275-3554 Web: www.chester.ca Consider the environment. Do you really need to print this email? This message contains confidential information and is intended only for the intended recipients. If you are not an intended recipient you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. E-mail transmission cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the contents of this message, which arise as a result of e-mail transmission. If verification is required please request a hard-copy version. From: Danny Graham <dgraham@engagenovascotia.ca> Sent: Tuesday, April 23, 2019 2:46 PM To: ebeaudin@wolfville.ca; cao@townofmulgrave.ca; dbogle@stewiacke.net; jboyd@town.middleton.ns.ca; victoria@district.yarmouth.ns.ca; rbugley@cumberlandcounty.ns.ca; Barry Carroll <bcarroll@modg.ca>; sconrod@countyofkings.ca; Icoutinho@town.windsor.ns.ca; brian.cullen@munpict.ca; cao@municipality.clare.ns.ca; mdolter@truro.ca; Terry Doyle <tdoyle@townofph.ca>; cao@annapoliscounty.ca; Ifraser@municipality.digby.ns.ca; cfrotten@barringtonmunicipality.com; cao@townofyarmouth.ca; dylan.heide@townofmahonebay.ca; gherrett@amherst.ca; susan.higdon@stellarton.ca; Glenn Horne <glenn.horne@antigonishcounty.ns.ca>; clerk@clarksharbour.com; cao@town.oxford.ns.ca; jlawrence@townofantigonish.ca; mlaycock@westhants.ca; keith.macdonald@invernesscounty.ca; lisa.macdonald@newglasgow.ca; marvin.macdonald@saint-marys.ca; leanne.maceachen@countyvictoria.ns.ca; tom.macewan@municipalityofshelburne.ca; cathy.macgillivray@trenton.ca; 2 kmalloy@modl.ca; dmarchand@richmondcounty.ca; Dan McDougall <dmcdougall@chester.ca>; cmcneill@regionofqueens.com; admuise@munargyle.com; cnolan@easthants.ca; eossinger@digby.ca; cao@kentville.ca; dregan@berwick.ca; brenton@explorelunenburg.ca; cao@annapolisroyal.com; cao@townofshelburne.ns.ca; Rob Simonds <rsimonds@colchester.ca>; jgallant@truro.ca; dan.troke@townofpictou.ca; mjwalsh@cbrm.ns.ca; tammy.crowder@bridgewater.ca; townoflockeport@ns.sympatico.ca; aallen@town.windsor.ns.ca; leland@district.yarmouth.ns.ca; satkinson@town.middleton.ns.ca; Rachel Bailey <rbailey@explorelunenburg.ca>; cblair@colchester.ca; mayor@modi.ca; Laurie Boucher <mayor@townofantigonish.ca>; jcantwell@wolfville.ca; Brenda Chisholm-Beaton <bchisholmbeaton@townofph.ca>; Cecil Clarke <mayor@cbrm.ns.ca>; mayor@berwick.ca; bcleveland@digby.ca; dbdagley@regionofqueens.com; David.Devenne@TownofMahoneBay.ca; nancy.dicks@newglasgow.ca; rdonaldson@munargyle.com; agillis@cumberlandcounty.ns.ca; warden@annapoliscounty.ca; ralphhadley@eastlink.ca; mayoroflockeport@gmail.com; dkogon@amherst.ca; rleblanc@municipality.clare.ns.ca; jmacalpine@municipality.digby.ns.ca; mayor@annapolisroyal.com; danny.macgillivray@stellarton.ca; shannonmacinnis@trenton.ca; roger.mackay@westville.ca; bettyann.macquarrie@invernesscounty.ca; mayor@town.shelburne.ns.ca; Owen McCarron <omccarron@antigonishcounty.ns.ca>; bmills@truro.ca; david.mitchell@bridgewater.ca; mayor.mood@townofyarmouth.ca; bruce.morrison@countyvictoria.ns.ca; michael.mosher@saint-marys.ca; mayor.muttart@countyofkings.ca; enickerson@barringtonmunicipality.com; robert.parker@munpict.ca; vpitts@modg.ca; wrobinson@stewiacke.net; jim.ryan@townofpictou.ca; jdsmith@easthants.ca; warden@municipalityofshelburne.ca; ssnow@kentville.ca; tstewart@town.oxford.ns.ca; leighstoddart@eastlink.ca; Allen Webber <awebber@chester.ca> Cc: Claire Parsons <cparsons@engagenovascotia.ca>; Alfred Burgesson <aburgesson@engagenovascotia.ca> Subject: Nova Scotia Quality Of Life Survey CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Municipal Leaders, I’d like to draw your attention to an exciting project that Engage Nova Scotia is leading, with support from Nova Scotia Community College and Local Leadership Teams in every region of the province. If you can spread the word through your communication channels about its importance, it would be greatly appreciated. Find attached a sample insert for newsletters or other communications about this project. If you want to learn more, please go to https://www.nsqualityoflife.ca and view the growing list of supporters for the project. I’ve spoken about this project at various UNSM/NSFM conferences, but a brief explanation of this stage of the initiative is that, in late April, 80,000 Nova Scotia households will receive, in their mailboxes, an invitation to participate in a first-of-its-kind survey measuring quality of life across the province. 3 It’s important for Nova Scotians to choose to “fill it out and not throw it out” if they receive the opportunity to participate. What’s Different About This Survey?  Perhaps the biggest difference is that Local Teams are already mobilized to ensure the survey results lead to concrete action in each of the 10 regions of the province.  The survey explores topics that often get forgotten when we consider what makes us healthy, happy and fulfilled – like loneliness, discrimination, life satisfaction, work-life balance, and healthy work conditions.  For those who identify as being part of a marginalized population or “visible minority,” this shines a new light on their challenges and opportunities because of the high sample size. Once collected, the information from the survey will be compiled and prepared into up to ten regional reports. The map below sets out roughly where those regional groups are organized. It’s critical that the results of the survey lead to action! The ten Local Leadership Teams are already imagining how they will turn this from a measurement exercise into a concrete change exercise - starting in 2020 and beyond. It will take many years for the full benefits of this work to be realized and we encourage you to become involved. For more information about how to become involved with your local team, contact Claire Parsons at cparsons@engagenovascotia.ca Thank you for giving this your consideration. Danny Graham Nova Scotia Quality of Life Survey How can we work together to be happier, healthier and more fulfilled in all areas of our lives? We think these are questions worth asking. Check your mailbox for an opportunity to participate in the Nova Scotia Quality of Life Survey. This is a first-of-its-kind survey for Nova Scotia. By filling it out, you will help ensure a unique Quality of Life Report is created for every region across the province! The results will then serve as the foundation for innovative approaches to priority-setting and planning at a local level for years to come. By completing the survey you will have the opportunity to enter for a chance to win 1 of 25 Sobeys gift cards (value $400 each!) This initiative is being led by Engage Nova Scotia with the support of Nova Scotia Community College and a Local Leadership Team for the province. Learn more at https://www.nsqualityoflife.ca and watch out for the survey envelope with the Nova Scotia Quality Of Life logo. I’d like to draw your attention to an exciting project that Engage Nova Scotia is leading, in collaboration with many partners. In late April, 80,000 Nova Scotia households will receive, in their mailboxes, an invitation to participate in a first-of-its-kind survey measuring quality of life across the province. The survey asks how people feel they are doing in eight key areas related to their quality of life, such as living standards, time-use and community vitality. It’s important for Nova Scotians to choose to “fill it out and not throw it out” if they receive the opportunity to participate. Traditionally, much of the information we have used to make decisions about our daily lives has been based on economic data. Those data aren’t wrong - they’re just incomplete. This will provide a more complete picture of how Nova Scotians are doing in all areas that matter to them. Once collected, the information from the survey will be compiled and prepared into up to ten regional reports. Those reports will then serve as the foundation for innovative approaches to priority-setting and planning at a local level for years to come. The map below sets out roughly where those regional groups are organized. The survey is being led by Engage Nova Scotia with support from Nova Scotia Community College, and administered by the Canadian Index of Wellbeing at the University of Waterloo. For more information go to https://www.nsqualityoflife.ca 1 Pam Myra Subject:FW: Model Parental Accommodations Policy Attachments:Model Parental Accommodations for Elected Officials Policy.docx From: CAO <cao-bounces@municipal-website-venture.com> On Behalf Of David Atchison Sent: Thursday, April 25, 2019 10:23 AM To: CAO Mailing List <cao@municipal-website-venture.com>; AMA Maritime List Serve <amans@lists.gov.ns.ca> Subject: [CAO] Model Parental Accommodations Policy CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Dear AMANS Colleagues, You may remember roughly one year ago when the Provincial government amended the MGA to allow for Councillors who become new parents to have more flexible attendance rules. The changes were developed with input from the Parental Accommodations Committee which included representatives from the NSFM, the Nova Scotia Village Commission, the AMANS, and the Nova Scotia Advisory Council on the Status of Women. The Committee’s work also directed that a model policy be developed for municipalities to adopt should they so choose. Please find attached to this email the Model Parental Accommodations Policy developed by the AMA. Policies like this recognize that people come to the Council table with different needs and at different points in life, and seek to provide an equitable environment for anyone wishing to seek office. It is the hope of the committee that by accommodating young parents with flexibility and providing certainty around their right to participate, we will make municipal government a more welcoming space for young people with needs different from those who have traditionally held office. It has truly been a pleasure working on this project. Many thanks again to all Parental Accommodations Committee members, to everyone who provided input in the consultations, and David Atchison for his work on the final product. Regards, Emily Lutz Chair of the Parental Accommodations Committee Deputy Mayor Municipality of the County of Kings __________________________________________________________________ Chapter [--] [Parental Accommodations for Elected Officials Policy] _____________________________________________________________________________________ Purpose 1. The purpose of this policy is to permit members of council to undertake a parental accommodation due to (1) the pregnancy of the council member; (2) the birth of the child of the council member; or (3) the adoption of a child by the council member. Scope 2. This policy applies to all members of [Municipality] council who undertake a parental accommodation as defined in s.3(aya) Municipal Government Act. Parental Accommodation Leave 3. Subject to this policy, a member of council may take a leave of absence (“parental accommodation leave”) commencing during a pregnancy or commencing within twelve (12) months of a birth or adoption. Length of Leave 4. A parental accommodation leave permitted by this policy may not exceed fifty-two (52) consecutive weeks. Notice of Leave 5. The member of council shall endeavor to provide two (2) weeks’ written notice to the [Mayor/Warden] and Chief Administrative Officer that the member of council intends to take parental accommodation leave. 6. The written notice shall include the start date and anticipated end date of the leave. Remuneration and Benefits Continue 7. A member of council who is absent due to parental accommodation leave shall continue to receive remuneration as prescribed in [Council Remuneration Policy] and any benefits they have opted to receive. That is, any benefits or deductions the member of council was receiving prior to their parental accommodation leave shall continue while on parental accommodation leave. Principle of Non-Penalty 8. A member of council who is absent for fifty-two (52) or fewer consecutive weeks due to parental accommodation leave shall continue to be qualified to serve as a member of council. Continued Service on Committees 9. A person appointed by council as a member of a board, commission or committee pursuant to the Municipal Government Act or any other Act of the Legislature who is absent for fifty-two (52) or fewer consecutive weeks due to parental accommodation leave shall continue to be qualified to serve as a member. Determining Responsibilities While on Leave 10. The member of council on parental accommodation leave may determine their level of involvement during the leave. This may include attendance at some council or committee meetings, responding to calls, emails, or letters, and meeting with constituents. 11. The member of council is encouraged to submit a signed written commitment to the [Mayor/Warden] and Chief Administrative Officer that includes: (1) the processes that will be implemented to ensure that the member of council’s constituents remain represented during parental accommodation leave, which may include another member of council providing coverage or any other process that the member of council taking leave determines appropriate; and (2) the duties that the member of council intends to continue to perform during all or part of the parental accommodation leave. 12. A member of council may revise their written commitment during parental accommodation leave by submitting a revised written commitment to the [Mayor/Warden] and Chief Administrative Officer. 13. If the member of council’s written commitment includes another member of council providing coverage during parental accommodation leave, the written commitment must also be signed by the member of council providing coverage to confirm that member’s acceptance of responsibilities on behalf of the member taking leave. Responsibilities 14. Municipal Council shall: (1) Provide parental accommodations for members of council in a way that is consistent with the Municipal Government Act and this policy, including accepting additional responsibilities as needed. 15. The Chief Administrative Officer shall: (1) Administer and implement this policy; and (2) Propose amendments to this policy as needed. REQUEST FOR DECISION Prepared By: Sylvia Dixon, Development and Planning Technician Date 2019-04-12 Reviewed By: Tara Maguire, Director of Community Development Date Authorized By: Dan McDougall, CAO Date CURRENT SITUATION A new private road naming request servicing three or more properties of a shared driveway/right-of way, serviced by Osprey Crt, Mill Cove has been received. The land owner has proposed the road name “Robins Way”. RECOMMENDATION It is recommended that Municipal Council approve the road name “Robins Way”. BACKGROUND When there are three or more addressable properties using an unnamed shared right-of-way/driveway, the Nova Scotia Civic Address Users Guide states that this point of access must be named. According to P- 44, the road name is suggested following a majority agreement from the land owners that access their properties by the shared right-of-way. In this instance, two (2) six-unit townhouses use this private right of way. The townhouses have one owner. The property owner has proposed the name of Robins Way. Robins Way would be a unique road name in Nova Scotia. There are a few Robin/Robins Street/Lane/Roads in Nova Scotia but not in Lunenburg County. The closest road name to Robins Way in Lunenburg County is Robinsons Corner Rd in the community of Robinsons Corner. DISCUSSION There are no similar road names to Robins Way within Lunenburg County. The closest road name to Robins Way in Lunenburg County is Robinsons Corner Rd in the community of Robinsons Corner. Robins Way would be a unique road name within the municipality and Nova Scotia. Comments received for “Robins Way”: - District 2 Councillor – Councillor Floyd Shatford: agrees with the proposed name - Municipal Engineer – Matthew Davidson: agrees with proposed name - Hubbards Fire Department – Clary Coolen: no objection with proposed name REPORT TO: Municipal Council SUBMITTED BY: Community Development Department DATE: April 12, 2019 SUBJECT: New Road Name Assignment ORIGIN: 2 Request For Decision /Direction IMPLICATIONS Policy Policy P-44 – New Road Names and Road Name Changes Financial/Budgetary A new road sign (with accessory materials) will be purchased and posted by the Engineering & Public Works Department. Environmental N/A Strategic Plan N/A Work Program Implications N/A OPTIONS 1. Municipal Council can approve the road name “Robins Way”. 2. Municipal council can decide not to approve the name and direct staff to assign a different name of Council’s choosing. ATTACHMENTS 1. Signed Petition 2. Location Map COMMUNICATIONS (INTERNAL/EXTERNAL) N/A 3 Request For Decision /Direction