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Home My Public Portal About2019-05-16_Council_Agenda_Public Package (9.4 included in package)Page 1 of 2 of Agenda Cover Page(s) MUNICIPAL COUNCIL AGENDA Thursday,May 16, 2019 Chester Municipal Council Chambers 151 King Street, Chester, NS 1.MEETING CALLED TO ORDER 2.APPROVAL OF AGENDA/ORDER OF BUSINESS 3.PUBLIC INPUT SESSION (8:45 a.m. to 9:00 a.m.) 4.MINUTES OF PREVIOUS MEETING 4.1 Council –April 25,2019 4.2 Special Council –May 2, 2019 5.COMMITTEE REPORTS 5.1 Committee of the Whole –May 2, 2019 –Warden Webber (approval of motions only) 5.2 Committee of the Whole –April 18, 2019 –Warden Webber (receive minutes only) 5.3 Citizens Planning Advisory Committee –September 10, 2018 –Warden Webber 5.4 Citizens Planning Advisory Committee –December 3, 2018 –Warden Webber 5.5 Any other Committees. 6.MATTERS ARISING 7.PUBLIC PRESENTATIONS 7.1 Presentation from Engage Nova Scotia regarding Quality of Life Survey (appointment at 9:20 a.m.) 8.CORRESPONDENCE 8.1 Thank you card from South Shore District Pipes and Drums Association regarding Council Grant. (appointment at 9:00 a.m.) 7.2 Presentation from Michael Graves regarding United Way Lunenburg County Page 2 of 2 9.NEW BUSINESS 9.1 Request for Decision prepared by Community Development Department dated April 26, 2019 regarding Road Renaming Request. 9.2 Request for Decision prepared by Community Development Department dated May 3, 2019 regarding Priority Sectors Update. 9.3 Report for Information prepared by Information Services Department dated May 10.IN CAMERA 10.1 Section 22(2)(a) of the Municipal Government Act –Land Negotiations. 11.ADJOURNMENT APPOINTMENTS 9:00 a.m.Engage Nova Scotia regarding Quality of Life Survey. 9:20 a.m.Michael Graves regarding United Way Lunenburg County. 2, 2019 regarding ESRI Small Government Enterprise License. 9.4 Report for Information prepared by Strategic Initiatives Coordinator dated May May 13, 2019 regarding Federal Grant Program. 5/14/2019 1 How should we measure success? 5/14/2019 2 Satisfaction with Life Study (Helliwell et al.) •Canada ranks 9th out of 150 countries (World Happiness Report) •1215 Canadian Communities •55 in Nova Scotia •West to east •Urban to rural •Cities in Canada How do you measure Quality of Life? How do you measure Quality of Life? Canadian Index of Wellbeing Approach A. Provincial Index (Released in June 2018) B. Community Survey (80,000 NS Households – May & June 2019) 5/14/2019 3 Nova Scotia Quality of Life Survey •20% of households in Nova Scotia will receive an invitation to participate •30 minute online or paper survey •10% response rate will create an unprecedented data set What’s Different About the Survey •Survey explores topics that drive wellbeing (E.g. work-life balance, time with loved ones, discrimination, community belonging, inclusion, access to nature.) •Gives voice to the challenges and opportunities of populations that often aren’t heard from. •10 Regional Reports •Designed to move from measurement to action. 5/14/2019 4 5/14/2019 5 5/14/2019 6 ... 1.55 1.63 1.65 1.65 1.65 1.65 1.66 1.68 1.70 1.71 1.71 1.74 1.75 1.89 0 0.2 0.4 0.6 0.8 1 1.2 1.4 1.6 1.8 2 Happiness Inequality 5/14/2019 7 “Those who like it, like it a lot” What is true for some, is not true for all. Who we are The United Way is a volunteer driven organization that improves lives and builds community by engaging individuals and mobilizing collective action. Community Based Support The United Way is powered by 75 + volunteers. Board + Citizens Review Panel + Workplaces + Programs What we do We raise money in the local community and reinvest that money into local programs. We help people from all walks of life; kids, youth, families, women, seniors, people living in and on the edge of poverty. And we do this is partnership with over 30 community groups and organizations. Community Issues People Living with Low Income Using Low Income Measure. (LIM-AT) 2015 •County Low-income Rate 18.8%=8,670 people (19.4% 1,970) •Child Low-income Rate •(0 –17 yrs.)23.2%=1,655 kids (24.7% 380) •(0 –5 yrs.)27 %=580 kids (29 %145) •Senior Low-income Rate 21%=2,445 seniors (21.2% 435) Lone Parent Families 2016 There are 2,035 lone parent families living in Lunenburg County (9.6% 460) •1,580 female and 455 male households •365 female and 95 male households Community Issues Households -County (2016) •Total Households 21,440 •Households spending more than 30% on shelter costs is 18.4% •42% of renters and 12.9% of homeowners Households –Chester Municipality (2016) SSHAC Housing Report •Total Households 4,770 •Households spending more than 30% on shelter costs is 18.5% •37.4% of renters and 14.9% of homeowners •29%of households in Chester are one person households People in our community are having problems meeting their basic day to day needs. Since 2006 the United Way of Lunenburg County has invested $1,746,422 in numerous Lunenburg County community organizations and projects. This total does not include donor’s choice/ designations. The breakdown by focus area is as follows; All That Kids Can Be $1,103,881 From Poverty to Possibility $204,635 Healthy People Strong Communities $437,926 Our top 12 funded programs represent 54.35% of total funding YMCA Youth Programs $185,950 Since 2009 Big Brothers Big Sisters $164,138 Since 2006 St Vincent de Paul $163,100 Since 2006 Better Together Family Resource Ctr.$126,260 Since 2006 PRO Kids MoDL $110,830 Since 2010 Second Story Women’s Ctr. Girl Talk $69,068 Since 2008 Chester PRO Kids $60,440 Since 2007 Harbour House $53,917 Since 2006 Chester Community Wheels $52,400 Since 2007 Bridgewater PRO Kids $45,040 Since 2011 Hinchinbrook Farm $43,220 Since 2011 Senior Safety Coordinator $42,180 Since 2014 Our Locally Funded Partners & Programs For our 2019/2020 -Allocation period The United Way of Lunenburg County invested $122,409 in 21 local programs. Our Locally Funded Partners & Programs Our Locally Funded Partners & Programs MUNICIPALITY OF CHESTER Chester Community Wheels Musical Friends at St. Stephen’s Anglican Parish Previously purchased Community Assets that are still providing benefits to our community Harbour House Community Outreach Material Buster the Bus School Bus Safety Program Bonny Lea Farm Industrial Shredders (2) New Hope Playing Surface in Western Shore Chester Community Wheels Bus Commercial Toasters for Lunenburg County High Schools New Ross School Community Recreational Facility Forties Community Centre (chairs) Chronic Disease Management Program at South Shore Regional Hospital Lunenburg County Sexual Health Centre Education Support Program (SHIFT) Chester Heritage Society Community Labyrinth Bonny Lea Farm Ground Maintenance Training Riding Mower Through the Years Community Centre and Day Care Specialized Recreational Equipment Lunenburg County Lifestyle Centre –Aquatics for All Adaptive Devices VON Breakaway Adult Day Program in New Ross We also operate 10 programs that help vulnerable and low income people in our community. Over 1,000 free swimming and skate passes to the LCLC are distributed every year to low income kids and their parents. This is done in partnership with the schools. We also have a storage unit at rink level at the LCLC filled with “Free Skates to Borrow”. These free skates are available to everyone who wants to skate. High quality gently used sports equipment exchanges help to reduce the high cost of team sports like hockey and soccer. Works well with PRO Kids. Since 2013 over 450 refurbished bikes have been given away to kids and their parents who would struggle financially to acquire one. Free bike helmets are also provided. In partnership with Mental Health and Addictions we also distribute free full access passes to the LCLC, the YMCA and the HB Studios Sports Centre. These passes are made available to their low income clients who would not have the financial ability to purchase themselves. It also allows the pass holder to bring up to 2 guests for support. Technology Program Free iPhones and laptops given to low income vulnerable people in our community. Since May 2017; 83 iPhones 18 laptops 30 iPhones to local nursing homes for music therapy Neighbour Helping Neighbour Awareness Program. Plow it Forward -Rake it Forward -Mow it Forward -Stack it Forward Over 850 warm winter coats given away in 2018 Free Bridgewater Transit Bus Passes for Low Income Individuals. So how can you help your community? Donate If every single worker donated just $0.15 per day to the United Way of Lunenburg County we would raise over $1.2 million dollars every year. Advocate Be a United Way of Lunenburg County Champion. REQUEST FOR DECISION Prepared By:Sylvia Dixon, Development and Planning Technician Date 2019-04-26 Reviewed By:Tara Maguire, Director of Community Development Date 2019-04-26 Authorized By:Dan McDougall, CAO Date 2019-04-26 CURRENT SITUATION A private road renaming request for Herring Cove Road in Blandford has been received.Five of sixteen (31.25 %) land owner groups have requested that the road name remain the same as,Herring Cove Road. Seven of sixteen (43.75 %) land owner groups have requested that a new road name be assigned. Of these, four of sixteen (25 %)land owner groups have proposed a new road name of Herring Point Road. Two of the sixteen (12.5 %) land owner groups have requested a name change to Crown Point Road. Additionally, three of the sixteen (18.75 %) land owners have listed as Crown Point Road as their second choice.While one (6.25 %)land owner has proposed a new road name of Herring Cove Point Road. RECOMMENDATION It is recommended that Municipal Council approve the road renaming request of Herring Point Road, since: -of the responses received (7 out 12 or 58%) have requested a road name change due to the confusion with the Herring Cove Road in Halifax Regional Municipality -the property owners are divided regarding the road name -Herring Point Road would be a unique road name in Nova Scotia but not a large deviation from the current road name of Herring Cove Road BACKGROUND When there are three or more addressable properties using a shared right-of-way/driveway, the Nova Scotia Civic Address Users Guide states that this point of access must be named. According to P-44, the road name is suggested following a majority agreement (66%)from the land owners that access their properties by the shared right-of-way. In this instance,three residential homes use this private access. Two of the residents have signed a petition for renaming this access to Herring Point Road since they have experienced confusion from delivery services with the Herring Cove Road in Halifax Regional Municipality. They have also expressed concern that emergency services will experience the same confusion.Their letters conveying their concerns and reasons for renaming this road are attached.The third resident would like this access to remain named as Herring Cove Road.A total of 26 separate properties with 16 owner groups use this shared right of way to access their properties.Five of sixteen (31.25 %) land owners have requested that the road name remain th e same as,Herring Cove Road.Seven REPORT TO:Municipal Council SUBMITTED BY:Community Development Department DATE:May 16, 2019 SUBJECT:Road Renaming Request ORIGIN:Property Owner,Graham Edgar 2 Request For Decision /Direction of sixteen (43.75 %) land owners have requested that a new road name be assigned. Of these, four of sixteen (25 %)land owners have proposed a new road name of Herring Point Road.Two of the sixteen (12.5 %) land owners have requested a name change to Crown Point Road. Additionally, three of the sixteen (18.75 %) land owners have listed as Crown Point Road as their second choice. While one (6.25 %) land owner has proposed a new road name of Herring Cove Point Road. DISCUSSION There are no similar road names to Herring Cove Road within the Municipality of Chester.But there is a Herring Cove Road in Halifax County.Ideally,the more unique road name should be chosen when more than one road name has been proposed.Herring Point Road would be a unique name within Nova Scotia. It is of note that changing Road to a different road suffix such as Lane would make the road name even more distinctive from the Herring Cove Road in Halifax County. Comments received regarding the request to rename Herring Cove Road: -District 1 Councillor –Councillor Marshal Hector: -Municipal Engineer –Matthew Davidson:agrees with renaming the road to either Herring Point Road or Crown Point Road -Blandford Area Fire Department –Chief Schnare:no objection to any of the road names List of Similar Road Names in Nova Scotia: -Herring Cove Drive, Brooklyn, Region of Queens Municipality, Queens County -Herring Cove Road, Halifax, Halifax Regional Municipality, Halifax County -Herring Cove Road, Herring Cove, Halifax Regional Municipality, Halifax County -Herring Cove Wharf Lane,Herring Cove, Halifax Regional Municipality, Halifax County -Herring Rock Road, Blue Rocks, Municipality of the District of Lunenburg, Lunenburg County -Herrington Avenue, Yarmouth, Town of Yarmouth, Yarmouth County IMPLICATIONS Policy Policy P-44 –New Road Names and Road Name Changes Financial/Budgetary A new road sign (with accessory materials) will be purchased and posted by the Engineering &Public Works Department. OPTIONS 1.Municipal Council can approve the road renaming to Herring Point Road or the second choice of Crown Point Road 2.Municipal Council can decide the road name should remain the same as Herring Cove Road. 3.Municipal council can decide not to approve the name and direct staff to assign a different name of Council’s choosing. 3 Request For Decision /Direction ATTACHMENTS 1.Petition Summary 2.Petitions 3.Location Map COMMUNICATIONS 1.Letter from property owners Graham Edgar and Elaine Lourdes 2.Letter from property owner Robert Bishop 3.Note from property owners Pearl and Cecil Zinck 4.Note from property owner Jessie Stevens PETITION SUMMARY Vote Received for Road Name Request for Road Name Change Request for No Change Herring Point Road 1 Herring Cove Road 1 Herring Point Road 1 Herring Cove Road 1 Herring Point Road 1 Herring Cove Road 1 Crown Point Road 1 Herring Cove Point Road 1 Herring Cove Road 1 Crown Point Road 1 Herring Cove Road 1 Herring Point Road 1 TOTAL 7 5 4 Request For Decision /Direction Total Responses Owner(s)Property PID Numbers Vote for Road Name Road Name Change No Change Number of Owners Number of Properties 3217669 Nova Scotia Limited 60069671 1 1 Robert Bishop, Bernadette Vanneste 60490588 Herring Point Road 1 2 1 David Clarke, Mark Clarke, et al 60069523 8 1 Sharon Cleveland, Granville Cleveland 60445632 No Change 1 2 1 Graham Edgar, Elaine Lourdes 60444858, 60069564 Herring Point Road 1 2 2 Simon Edwards, Tang Kitping 60444841 No Change 1 2 1 Janet Grant 60679743, 60069531, 60679750 Herring Point Road 1 1 3 Angela Kitching, Martin Kitching, et al 60069598 No Change 1 4 1 Lacey Neily, Joel Neily 60068798 2 1 Richard Neily, Catherine Neily 60069622 2 1 Patricia Parker, et al 60444965 Crown Point Rd & Herring Point Rd 1 4 1 Lloyd Publicover 60495082 Herring Cove Point Road 1 1 1 Jessie Stevens 60445624, 60445657, 60445640 No Change 1 1 3 Carl Vaughan, Thomas Vaughan 60069556, 60069549 Crown Point Road 1 2 2 Cecil Zinck, Pearl Zinck 60445608, 60069572, 60069606, 60445616 No Change 1 2 4 Terry St Clair Zinck, et al 60444833, 60651361 Herring Point Road 1 3 2 TOTAL 7 5 39 26 5 Request For Decision /Direction PETITIONS RECEIVED Crown Point Road Email from Thomas Vaughan PID 60444965 -Email from Patricia Parker and Signed Petition from Laurence Davidson (two of the property owners) 6 Request For Decision /Direction 7 Request For Decision /Direction Herring Point Road Petition from Terry Zinck 8 Request For Decision /Direction Email from Janet Grant Email from Graham Edgar 9 Request For Decision /Direction Signed Petition for Robert Bishop 10 Request For Decision /Direction Herring Cove Point Road Signed Petition from Lloyd Publicover 11 Request For Decision /Direction No Change to Road Name Signed Petition from Granville & Sharon Cleveland 12 Request For Decision /Direction Signed Petition from Pearl &Cecil Zinck 13 Request For Decision /Direction Signed Petition from Jessie Stevens 14 Request For Decision /Direction Signed Petition from Angela Kitching, Martin Kitching, et al 15 Request For Decision /Direction Signed Petition from Simon Edwards &Tang Kitping The above property owner would like the name to remain the same. If it is decided the road name will be changed, they would prefer the name of Crown Point Road, then as a second ch oice Herring Point Road. REPORT FOR INFORMATI ON Prepared By:Cliff Gall,Director of Information Services Date May 2, 2019 Reviewed By:Dan McDougall Date May 8, 2019 Authorized By:Dan McDougall Date May 8, 2019 CURRENT SITUATION Our ESRI Small Local Government Enterprise Licence provides uncapped access to ArcGIS software along with timely and expert assistance from ESRI so that we can focus on building a successful and scalable enterprise GIS. The 2019/20 Operating Budget includes $17,400 (plus HST)for this Licence renewal. As per Subsection 4.1 of the Municipality’s Procurement Policy (P -04), an information report is required to be provided to Council advising of all Low Value Procurement over $10,000. This report is to advise that MODC has procured the 2019/20 Licence renewal from ESRI for $17,400 plus HST. BACKGROUND / DISCUSSION What is GIS? A geographic information system (GIS) lets us visualize, question, analyze, and interpret data to understand relationships, patterns, and trends. With the EAL (Enterprise Agreement Licence) we will continue to: 1.Reduce Complexity a.Unites software licensing for GIS into a single organization-wide agreement 2.Optimize technology spending a.Lower the costs of software compliance and asset management 3.Increase flexibility a.Build a scalable system that aligns with our strategic priorities REPORT TO:Warden Webber and Members of Council SUBMITTED BY:Cliff Gall, Director of Information Services DATE:May 16, 2019 SUBJECT:ESRI Small Government Enterprise License ORIGIN:2019/20 Operating Budget 2 4.Maximize value a.Provide mapping and GIS services where it’s needed; when its needed GIS provides the foundation for critical business decisions in every department at the Municipality of Chester.In the future GIS will play a critical role in our asset management program. IMPLICATIONS Policy Procurement Policy-04, Alternative Procurement (Sole Source, Manufacturer) Financial/Budgetary $17,400 plus HST from the 2019/20 Operating Budget Environmental N/A Strategic Plan (Goal) 3) Continually improve public satisfaction with municipal services 4) Ensure sufficient infrastructure is available to best serve our residents and businesses INFO R MATION REPORT Prepared By:Jonathan Meakin, Strategic Initiatives Coordinator Date May 13, 2019 Reviewed By:Dan McDougall, CAO Date May 15, 2019 Authorized By:Dan McDougall, CAO Date May 15, 2019 RECOMMENDATION That Council receive this report on updates regarding the Investing in Canada Infrastructure Program (ICIP)for information. SUMMARY OF KEY POINT S During a meeting with Council on February 12, 2019,Honourable Bernadette Jordan referred to a possible source of funding for municipal recreation facilities , and indicated her office would forward information about th at grant program. Councillor Abdella Assaff followed up with Honourable Bernadette Jordan’s office on April 29, 2019. Jordan’s office then forwarded Assaff information about the Investing in Canada Infrastructure Program (ICIP). The ICIP outlines funding stream priorities in areas of public transit; green infrastructure; community, culture, and recreation infrastructure; and rural and northern communities infrastructure. The Department of Municipal Affairs (DMA) first call for applications to the ICIP focused on drinking water, wastewater, and solid waste projects. The Municipality submitted an application to the January 18, 2019 deadline that focused on wastewater projects. On May 10, 2019, the DMA stated the results of applications to the first call will be announced by the end of June 2019. Also on May 10, 2019, the DMA indicated there are currently no timelines or project priorities established for future calls for any of the ICIP funding streams. Depending on a future call’s funding priorities, the ICIP Community, Culture, and Recreation Infrastructure funding stream could support eligible recreation facility projects. REPORT TO:Council SUBMITTED BY:Corporate Services DATE:May 16, 2019 SUBJECT:Update on Investing in Canada Infrastructure Program ORIGIN:Follow up to Information Provided by Hon. Bernadette Jordan’s Office 2 Information Report BACKGROUND The Investing in Canada Infrastructure Program (ICIP) is the current Canada -Nova Scotia bilateral infrastructure investment program in our p rovince.The ICIP identifies funding streams in areas of public transit; green infrastructure; community, culture, and recreation infrastructure; and rural and northern communities infrastructure. Following the Province of Nova Scotia’s consultation with municipalities to determine funding priorities, the first call for applications to the ICIP had a deadline of January 18, 2019 and focused on infrastructure projects relating to wastewater, drinking water, and solid waste. Eligible ICIP projects had to include construction costs, so the Municipality of Chester submitted an application with ‘shovel-ready’ components that maximized the opportunity for support of a capital-intensive project, and yet also offered ‘project scalability’ should the ICIP support only components of our project. The Municipality’s submission to the ICIP was for the project titled ‘Municipality of the District of Chester Wastewater System Improvements’, which includes improvements to the Village of Chester and Otter Point Wastewater Treatment Plants beginning in 2019-20, and improvements to the Chester Basin Wastewater Treatment Plant beginning in 2020-21. The results of applications to this first call have not yet been announced, but the DMA hopes the results will be released before the end of June. As of May 10, 2019, the DMA indicates that there are currently no timelines or funding stream priorities for future calls for applications to the ICIP. The ICIP Community, Culture, and Recreation Infrastructure Funding Stream Although DMA’s funding stream priority for any future ICIP call is unknown,the Community, Culture,and Recreation Infrastructure funding stream as outlined in “Canada -Nova Scotia Integrated Bilateral Agreement for the Investing in Canada Infrastructure Program”includes the following parameters: Eligible projects must meet improved access to and/or increased quality of cultural, recreational and/or community infrastructure for Canadians, including Indigenous peoples and vulnerable populations. Projects must be community-oriented, non-commercial in nature,and open for use to the public and not limited to a private membership. Nova Scotia will prioritize assets that serve vulnerable populations. 3 Information Report “Community Infrastructure” is defined as community hubs and community centres. These are publicly accessible, multi-purpose spaces that bring together a variety of different services, programs and/or social and cultural activities to reflect local communit y needs. DISCUSSION Presented for information only. IMPLICATIONS Policy Not applicable Financial/Budgetary Not applicable Strategic Plan Not applicable Work Program Implications Not applicable. ATTACHMENTS NONE