HomeMy Public PortalAbout2019-05-22_COW_Public Agenda Package - FHCS at 9_10 a.mPage 1 of 2 of Agenda Cover Page(s)
Committee of the W hole
AGENDA
Wednesday,May 22, 2019 at 9:10 a.m.
Change of Location to: Forest Heights Community School
847 Highway 12, Chester Basin, NS
1.MEETING CALLED TO ORDER.
2.APPROVAL OF AGENDA/ORDER OF BUSINESS.
3.PUBLIC INPUT SESSION (9:10 A.M.–9:25 A.M.)
4.MINUTES OF PREVIOUS MEETING:
4.1.Committee of the Whole –May 2, 2019
5.MATTERS ARISING:
5.1 Report for Information -Landfill Fire.(TBC)
6.PUBLIC PRESENTATIONS:
6.1 Presentation from Forest Height Community School (FHCS)Grade 9 Service
Learning Students regarding Road Conditions in the Hubbards
Community (appointment at 9:30 a.m.)
7.POLICY DEVELOPMENT/REVIEW.
8.CORRESPONDENCE.
9.NEW BUSINESS:
8.1 For Information -Nova Scotia Department of Municipal Affairs regarding
Beautification and Streetscaping Program Guidelines 2019.
8.2 Request for Decision prepared by Communications Officer dated May 17, 2019
10.IN CAMERA.
11.ADJOURNMENT.
regarding Municipal Awareness Week 2019.
8.3 Shoulder Paving – Highway 3 - Marriotts Cove to Chester (TBC)
Page 2 of 2
APPOINTMENT
9:30 a.m.FHCS Grade 9 Service Learning Students regarding Road Conditions in the
Hubbards Community.
REQUEST FOR DECISION
Prepared By: Jennifer Webber, Communications Date May 17, 2019
Reviewed By: Date
Authorized By: Dan McDougall, CAO Date May 21, 2019
CURRENT SITUATION
Municipal Awareness Week (MAW) is the third week in November. It is designed to
bring attention to municipalities and how they serve the citizens of Nova Scotia. As such,
the Municipal Awareness Week Committee would like to host an event that gives MOC a
positive presence in the Municipality.
A Midsummer Night Carnivale has an old-fashioned, gypsy carnival atmosphere with
street performers, food trucks, musical entertainers, tents, lights, games, and children’s
activities. We propose partnerships with area community groups so they can use the
event as a small fundraising opportunity. If we move forward and the event is successful,
we suggest moving it (in true gypsy fashion) to other districts from year to year.
RECOMMENDATION
Engage residents, businesses and community groups in the Midsummer Night Carnivale.
BACKGROUND
In 2016, Council directed staff to participate in MAW. Three Councillors and the
Communications Officer were appointed to an informal planning committee to explore
ways to highlight municipal services in the community. It serves as a reminder to citizens
of our role and the opportunities available to not only taxpayers, but all residents and
businesses. Since 2016, we have actively participated with recreational events,
informative activities, and the distribution of relevant information.
REPORT TO:
Municipal Council
SUBMITTED BY: Municipal Awareness Week Committee
DATE: May 17, 2019
SUBJECT: MIDSUMMER NIGHT CARNIVALE
ORIGIN: Municipal Awareness Week Committee
2 Request For Deci sion
DISCUSSION
Because MAW takes place in November, the weather severely limits our ability to hold
outdoor activities and limits participation in events during the daytime. Therefore, the
Committee discussed promoting Municipal Awareness Week “all year round,” which
would remove restrictions on planning and allow us to hold the kind of events that
people would want to attend rather than avoid.
Although, Midsummer Night Carnivale does not focus on the traditional municipal
services that generally get the most attention, such as waste and sewer collection, it
reinforces our support and relationships with residents, businesses, and community
groups. It also supports the Municipality’s role in economic development and recreation
services. Added benefits are positive image reinforcement, improved community
relations and community spirit.
We propose making the connections through promotional material available to
participants and announcements throughout the event by our emcee.
IMPLICATIONS
Financial/Budgetary
$15,000.00
Work Program Implications
An event of this magnitude will impact the workload of the Communications Officer, six
summer staff who will be present on the day of, Public Works staff who will assist with
transporting materials, and several Recreation staff who will help with
planning/implementing
OPTIONS
1. Move ahead with the Midsummer Night Carnivale with the proposed budget.
2. Move ahead with an event with a decreased budget.
3. Maintain status quo.
COMMUNICATIONS (INTE RNAL/EXTERNAL)
Continually improve public satisfaction with municipal services;
Strengthen and support environmental, cultural, and social resources;
Continually reinforce the positive image of the Municipality through leadership in public engagement and
communication;
Promote conditions conducive to fostering economic prosperity.