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MUNICIPAL COUNCIL
AGENDA
Thursday,June13, 2019
Chester Municipal Council Chambers
151 King Street, Chester, NS
1.MEETING CALLED TO ORDER
2.APPROVAL OF AGENDA/ORDER OF BUSINESS
3.PUBLIC INPUT SESSION (8:45 a.m. to 9:00 a.m.)
5.COMMITTEE REPORTS
5.1 Committee of the Whole –June 6, 2019 –Warden Webber
(approval of motions only)
5.2 Any other Committees.
6.MATTERS ARISING
7.PUBLIC PRESENTATIONS
7.1 Presentation/Update from Sustane Chester Inc.(appointment at 9:00 a.m.)
8.CORRESPONDENCE
2019 regarding Designated Community Fund Request –New Ross Farmers
Association.
1.Council Grants 2019-2020
Regional Services
4. MINUTES OF PREVIOUS MEETING
4.1 Council – June 6, 2019
9. NEW BUSINESS
9.1 Request for Decision prepared by Strategic Initiatives Coordinated dated June 7,
9.3 Request for Decision prepared by Recreation and Parks Department dated June 5,
2019 regarding Grant Review: Spring Allocation.
2019 regarding Strategic Priorities 2019-20.
9.2 Request for Decision prepared by Recreation and Parks Department dated June 4,
Page 2 of 3
a)Christmas Daddies
b)Health Services Foundation of the South Shore
c)Lunenburg Lyme Group
d)Saint Vincent de Paul
e)Second Story Women’s Centre
f)United Way of Lunenburg County (Match employees)
Local Non-Profit
g)Aenon Baptist Church (Community Family Fun Day)
h)Blandford Annual Weiner Roast (Deep Cove)
i)Chester Cancer Fighters
j)Chester Castaways Jr. C. Hockey Club
k)Chester Minor Hockey
l)Chester Municipal Heritage Society
m)New Ross Community Care Society
n)New Ross Country Market
o)New Ross Regional Development Society (Council/Tourism Grant)
p)New Ross Fire Commission
q)Royal Canadian Legion, Br. 79, New Ross
r)St. Stephen’s Anglican Church (Musical Friends)
s)Studio Singers
t)Together We Can Community Society
Community Halls
u)District No.1 Community Centre
2.Tourism Grants 2019-2020
Regional Services
a)Lunenburg County Fibre Trail Association
Local Non-Profit
b)Chester Merchants Association
c)Chester Theatre Council (Chester Playhouse)
d)Chester Yacht Club (Chester Race Week)
e)Hubbards Area Business Association
f)New Ross Regional Development Society (Council/Tourism Grant)
Community Halls
g)Forties Community Centre
3.District Council Grants 2019-2020
District 3
a)Chester District Soccer Association: Team Jerseys
Page 3 of 3
District 5
b)Royal Canadian Legion, Branch 144: Community Events
10.IN CAMERA
10.1 Section 22(2)(e) of the Municipal Government Act –Contract Negotiations.(TBC)
(Deferred from COW Meeting –June 6, 2019)
10.2 Section 22(2)(e)of the Municipal Government Act –Contract Negotiations.(TBC)
11.ADJOURNMENT
APPOINTMENT
9:00 a.m.Sustane Chester Inc.regarding update.
9.4 Budget Discussion – Operating and Capital Budget 2019-20 – Director of Finance.
MOTIONS REQUIRING COUNCIL APPROVAL
FROM COMMITTEE OF THE WHOLE –JUNE 6, 2019
2019-228 Agenda and Order of Business approved.
2019-229 Approval of May 22, 2019 Committee of the Whole minutes.
2019-230 ENVIRONMENTAL CONSULTING SERVICE –KVM –OPERATIONAL
MONITORING PROGRAM
MOVED by Councillor Assaff, SECONDED by Councillor Hector that the Committee of the Whole
recommend to Council to approve the work and co st estimate provided by Dillon Consulting for
environmental consulting services for various tasks in relation to the operational monitoring
program at Kaizer Meadow Landfill at an estimated cost of $61,550 plus HST
In Favour –7
Opposed –0
CARRIED.
2019-231 APPROVAL OF WORK TO COMPLETE THE PROPOSED LEACHATE PLANT
($2.2-$2.5 MILLION) AND A SECOND EVC TOWER BE PURCHASED ($90,000)
MOVED by Councillor Barkhouse, SECONDED by Councillor Church that the Committee of the
Whole recommend to Council to approve the work to complete the proposed leachate
treatment plant upgrade as proposed by CBCL Ltd to maintain compliance as per the Nova
Scotia Department of Environment permits and regulations at an estimated cost of $2.2 Million
to $2.5 Million; and a second EVC dispersal unit and associated piping/pump be purchased now
with the budget carried over from the second tower site in 2018/19 at an estimated cost of
$90,000 (pre-budget approval was completed at Council on March 7, 2019 Motion 2019-092).
In Favour –7
Opposed –0
CARRIED.
2019-232 ADJOURNMENT
REQUEST FOR DECISION
Prepared By:Jonathan Meakin,
Strategic Initiatives Coordinator
Date June 7, 2019
Reviewed By:Dan McDougall, CAO Date June 10, 2019
Authorized By:Dan McDougall, CAO Date June 10, 2019
CURRENT SITUATION
The Municipality of Chester’s Strategic Plan guides the priorities of Council during its
governance term.Each year, Council reviews its Strategic Priorities to ensure they remain
relevant within the context of current issues and opportunities.
On April 30, 2019,Council and Senior Management Team participated in a Strategic Priorities
Workshop in order to review & refresh Council’s strategic priorities for the 2019-20 fiscal year,
and to produce a provisional list of outcomes for those priorities.
Accompanying this report is the outcome of the priorities workshop:a 2019-20 Strategic
Priorities Chart and 2019-20 Strategic Priorities Work Plan. These documents outline the actions
and outcomes associated with priorities established by Council as well as priorities already made
operational and underway.
NOTE:The list of priorities does not capture Department operational priorities & projects nor
day-to-day work programs that affect the Municipality’s organizational capacity or resources .
Regular demands on, and work plans for, Municipal business—along with external factors such
as regulatory requirements or opportunities—have a direct impact on the Strategic Priorities
Work Plan in the context of the Municipality’s organizational capacity and allocation of
resources.These factors have been considered in the development of the work plan.
Following Council’s review and approval,these strategic priorities & associated work plan
implications will be incorporated into Department Business Plans and work plans .
RECOMMENDATION
That Council approves the 2019-20 Strategic Priorities Chart and 2019-20 Strategic
Priorities Work Plan as attached.
REPORT TO:Council
SUBMITTED BY:Corporate Services
DATE:June 13, 2019
SUBJECT:Strategic Priorities 2019-20
ORIGIN:Strategic Priorities Workshop held on
April 30, 2019
2 Request for Decision
BACKGROUND
Municipality of Chester Strategic Plan
Although the timeframe of the 2013-2016 Municipality of Chester Strategic Plan has technically
expired,the Strategic Plan still provides guidance for the balance of Council’s term.Council’s six
(6) Goals from Strategic Plan are as follows:
1.Maintain a high level of fiscal responsibility;
2.Continually improve satisfaction with municipal services;
3.Ensure sufficient infrastructure is available to best serve our residents and businesses ;
4.Strengthen and support environmental, cultural, and social resources ;
5.Continually reinforce the positive image of the Municipality thro ugh leadership in public
engagement and communications; and
6.Promote conditions to foster economic prosperity .
As part of a strategic planning process, an annual review & refresh of S trategic Priorities offers
numerous benefits for the Municipality :
•Promotes strategic thought and action
•Focuses attention to critical issues
•Enhances organizational responsiveness and performance
•Makes decision makers and staff more effective and efficient
•Provides the framework & focus for business plans
Next Steps
Updates to the Chart and Work Plan will be brought before Council each quarter. Any
recommendations from staff for significant changes to the priorities & timeframe of associated
actions outlined in Work Plan will be presented for Council discussion, direction, or decision, as
appropriate.
In the longer term:
In January 2020,staff will facilitate a review & refresh of Strategic Priorities with Council
as part of the 2020-21 budget process.
Following the October 2020 Municipal election, staff will facilitate a full strategic
planning session with Council that will result in a 2021-24 Municipality of Chester
Strategic Plan to guide strategic priorities each fiscal year for the duration of the new
Council term.
3 Request for Decision
DISCUSSION
The 2019-20 Strategic Priorities Chart and Work Plan summarize Council’s priorities for the
2019-20 fiscal year and beyond. Council’s priorities help inform the 2019-20 Budget and
Business Plan, and demonstrates a critical alignment between the Municipality’s overarching
strategic direction, Council’s priorities, and the work plans of Municipal staff.
During the Strategic Priorities Workshop on April 30, 2019, Council revisited its environmental
scan of internal strengths and weaknesses and external issues and opportunities. Not es from
that review have been kept for reference for subsequent strategic planning processes.
During Council’s discussion of priorities and their ranking,several priorities that are already
operational and underway were identified as such and carried forward. Council’s discussion and
ranking then focused on remaining priorities through the lens of the internal and external scans.
Following the workshop and discussion, staff identified the following priorities to be included in
the list of Now Priorities:
Sector Strategy (already underway; Q1/2019-20 action completed with Council)
Danny Haughn Property (part of Open Space Plan in long term; short -term focus on
determining next steps with the building)
Wastewater Strategy (a priority with multiple components & with links to other priorities;
establishing short-and long-term wastewater projects, along with a guiding strategy for
those projects, will help ensure an effective & efficient approach)
Coastal Flood Risk Assessment (during the workshop, several Councillors recommended
that this project be made a Now priority)
It is important to note that the 2019-20 Strategic Priorities ranking and work plan implications
are the product of the latest internal and environmental scans available at the time.However,
the Strategic Priorities Chart and Work Plan are best considered as ‘living documents’, as a form
of project portfolio management based on ongoing assessment of external and internal factors
that may require Council’s reconsideration and re-evaluation of priorities at any given time.
IMPLICATIONS
Policy
N/A
Financial/Budgetary
The 2019-20 Budget & Business Plan includes allocated funds for the implementation of
Strategic Priorities once they have been approved by Council.
4 Request for Decision
Strategic Plan
As noted above, the 2019-20 Strategic Priorities will help advance the Goals of the 2013-16
Municipality of Chester Strategic Plan.
Work Program Implications
As notes, the 2019-20 Strategic Priorities Chart and Work Plan will be incorporated into the
2019-20 Business Plan & associated work programs.
OPTIONS
Council may:
1.Defer the decision on approval of the 2019-20 Strategic Priorities pending the review of
additional information, as required.
2.Approve the 2019-20 Strategic Priorities as presented.
3.Approve the 2019-20 Strategic Priorities as revised by Council.
4.Not approve the 2019-20 Strategic Priorities.
ATTACHMENTS
2019-20 Strategic Priorities Chart
2019-20 Strategic Priorities Work Plan
COMMUNICATIONS
Once approved, the 2019-20 Strategic Priorities will be communicated:
Externally through ‘Voices & Choices’, the Municipal website, the Municipal newsletter,
and social media
Internally through staff meetings and department work plans
Municipality of the District of Chester
2019-20 Strategic Priorities Chart –updated June 7,2019
CS = CAO & Corporate Services | CD = Community Development | FN = Finance
EPW = Engineering & Public Works | IS = Information Services
PR = Parks & Recreation | SW = Solid Waste
NOW COUNCIL PRIORITIES (2019-20)
New or underway | Details in Priorities Work Plan | *Department Lead
RURAL INTERNET
BILL 10 MGA AMENDMENTS
WATER QUALITY TESTING
SIGNAGE BY-LAW
INFORMATION ACCESS & PROTECTION POLICY
ROADS STRATEGY
ASPOTOGAN RIDGE DEVELOPMENT
PARTNERS FOR CLIMATE PROTECTION PROJECT
TRANSITION TO SUSTANE
WASTEWATER STRATEGY
STREETLIGHT STRATEGY
HIGHWAY 3 STREETSCAPE
FIRE PROTECTION SERVICES REVIEW
DANNY HAUGHN PROPERTY
KAIZER MEADOW ROAD IMPROVEMENTS (SHORT-TERM)
OPEN SPACE PLAN
MUNICIPAL WATER STRATEGY
RE:VISION PLAN REVIEW
FLOOD PLAIN MAPPING (INLAND WITH MODL)
SHARED SERVICES
KAIZER MEADOW INDUSTRIAL PARK CONCEPT
SECTOR STRATEGY
LEACHATE TREATMENT PLANT
ACCESSIBILITY PLAN
ACTIVE LIVING STRATEGY
ASSET MANAGEMENT POLICY & STRATEGY
COASTAL FLOOD RISK ASSESSMENT
CS*/CD
CS*/FN
PR*/EPW/SW/CD
CD*
IS*
EPW*/CS/CD
CD*/EPW/PR
CS*
SW*/EPW
EPW*/CS
FN*/CS/IS/EPW
PR*/EPW/CD
CD*
PR*/EPW/CD
SW*/EPW
PR*/EPW
CD*/CS/EPW/IS
CD*
CD*/IS
CD*
CD*/EPW/SW
CD*
SW*
EPW* (for MoC)
PR*
CS*/EPW/IS/FN
CD*/IS/EPW
Q1 / 2019-20
Q1 / 2019-20
Q1 / 2019-20
Q2 / 2019-20
Q2 / 2019-20
Q2 /2019-20
Q2 / 2019-20
Q2 / 2019-20
Q2 / 2019-20
Q2 / 2019-20
Q2 / 2019-20
Q2 / 2019-20
Q2 / 2019-20
Q2 / 2019-20
Q3 / 2019-20
Q3 / 2019-20
Q3 / 2019-20
Q3 / 2019-20
Q3 / 2019-20
Q3 / 2019-20
Q4 / 2019-20
Q4 / 2019-20
Q4 / 2019-20
Q4 / 2019-20
Q4 / 2019-20
Q4 / 2019-20
Q4 / 2019-20
NEXT COUNCIL PRIORITIES (2020-21)
ADMINISTRATION BUILDING PLAN
BY-LAW REVIEW
OPTIONS FOR WETLANDS PARCEL OF LAND
AFFORDABLE HOUSING STRATEGY
FUNDING STRATEGY
KAIZER MEADOW ROAD IMPROVEMENTS (LONG-TERM)
EPW*/CS
CS*/CD
EPW*/PR
CD*
FN*/CS
SW*/EPW/CD
Q1 / 2020-21
Q1 / 2020-21
Q1 / 2020-21
Q2 / 2020-21
Q3 / 2020-21
Q3 / 2020-21
LATER COUNCIL PRIORITIES
SUBDIVISION BY-LAW & MUNICIPAL SPECIFICATIONS
WASTEWATER MANAGEMENT DISTRICT BY-LAW
VILLAGE OF CHESTER PARKING
VILLAGE OF CHESTER LAND-USE BY-LAW
ASSUMPTIONS
This Strategic Priorities Work Plan is a ‘living document’that will be managed on the following assumptions:
THAT this Work Plan captures Council priorities for the next 18 months as determined through discussion during the Strategic Priorities
Workshop for Council and Strategic Management Team in April 2019
THAT the following six (6)Goals of the 2013-2016 Strategic Plan are current and provide guidance for the Municipality’s strategic priorities:
1.Maintain a high level of fiscal responsibility
2.Continually improve satisfaction with municipal services
3.Ensure sufficient infrastructure is available to best serve our residents and businesses
4.Strengthen and support environmental, cultural, and social resources
5.Continually reinforce the positive image of the Municipality through leadership in public engagement and commu nications
6.Promote conditions to foster economic prosperity
THAT significant changes to the priorities & timeframe of associated actions outlined in Work Plan will be brought before Council for
discussion, direction, or decision, as appropriate
THAT regular consultation with Strategic Management Team and Council will capture progress, adjustments, and additions to this Work Plan
THAT this Work Plan does not capture Department operational priorities & projects nor day-to-day work programs that affect the
Municipality’s organizational capacity or resources, so changes to this Work Plan must also consider the impact on capacity & resources &
existing work programs
DEFINITIONS OF COUNCIL PRIORITIES CODING:NOW |NEXT |LATER
NOW –Priorities established by Council that will require Council discussion, direction,or decisions, or which have already been made
operational by Council,during the current fiscal year (2019-20)
NEXT –Priorities established by Council that will require Council discussion, direction, or decision during the next fiscal year (2020-21)
LATER –Priorities with actions forecast beyond the next two fiscal years
2019-20 Strategic Priorities Work Plan
Municipality of the District of Chester
Updated June 7,2019
Municipality of the District of Chester
2019-20 Strategic Priorities Work Plan
CS =CAO & Corporate Services | CD = Community Development | FN = Finance | EPW = Engineering & Public Works | IS = Information Se rvices
PR = Parks & Recreation | SW = Solid Waste
PRIORITIES CODING:NOW PRIORITIES (2019-20)|NEXT PRIORITIES (2020-21)|LATER PRIORITIES
Page |2
PRIORITIES SPECIFIC ACTIONS & NOTES BUDGET
IMPACT
RESPONSIBLE TIMING
LEAD SUPPORT
RURAL INTERNET TNC Project Contract
($64.3 also in 2020-21 budget)
$85K CD CS Q1 / 2019-20
Facilitating ISPs with MOC information for Develop
Nova Scotia RFP process (June 28, 2019 deadline)
N/A CS CD Q1 / 2019-20
Report to Council & possible 2019-20 budget impact
for partnering on projects DNS Project
$TBD CS CD Q1 / 2019-20
BILL 10 MGA AMENDMENTS Expense Reimbursement Policy reviewed by Council N/A CS FN Q1 / 2019-20
Hospitality Policy reviewed by Council N/A CS FN Q1 / 2019-20
Code of Conduct (Best practice research & policy
options workshop with Council)
N/A CS Q2 / 2019-20
WATER QUALITY TESTING
Establish scope of water quality
testing; determine consistent
approach & parameters to
water testing
Linkages: Water Strategy?
Assess current water quality testing practices for
potable water, compliance with environmental
regulations, and recreational use; determine where &
when water testing should be conducted
$5K PR EPW/SW
CD
Q1/ 2019-20
Report to Council for discussion N/A PR EPW/SW Q4 / 2019-20
SIGNAGE BY-LAW
Authority to address signage
near highway interchanges
along Highway 3
Community engagement / stakeholder consultation N/A CD Q1 / 2019-20
Report containing feedback & draft By-Law to Council
Budget allocation for program implementation
$10K CD EPW Q2 / 2019-20
INFORMATION ACCESS &
PROTECTION POLICY
Complete draft policy N/A IS Q2 / 2019-20
Policy & Report reviewed by Council N/A IS Q2 / 2019-20
Municipality of the District of Chester
2019-20 Strategic Priorities Work Plan
CS =CAO & Corporate Services | CD = Community Development | FN = Finance | EPW = Engineering & Public Works | IS = Information Se rvices
PR = Parks & Recreation | SW = Solid Waste
PRIORITIES CODING:NOW PRIORITIES (2019-20)|NEXT PRIORITIES (2020-21)|LATER PRIORITIES
Page |3
PRIORITIES SPECIFIC ACTIONS & NOTES BUDGET
IMPACT
RESPONSIBLE TIMING
LEAD SUPPORT
ROADS STRATEGY
To develop clarity & consistency
for funding of roads in MOC.
Linkages: review of Municipal
Specifications; growth strategy
Discussion of funding & policy framework with Council N/A EPW CS/CD Q2 /2019-20
ASPOTOGAN RIDGE
DEVELOPMENT
Development Agreement reviewed by Council N/A CD EPW/PR Q2 / 2019-20
Re-zoning proposal reviewed by Council N/A CD Q2 / 2019-20
Mill Cove sewer service extension installation $55K EPW Q3 / 2019-20
PARTNERS FOR CLIMATE
PROTECTION, TRANSITION 2050
PROJECT
PCP Resolution to Council N/A CS Q1 / 2019-20
DONE
Kick-off meeting with Clean Foundation N/A CS FN/EPW Q1 / 2019-20
GHG emissions inventories with Clean Foundation &
Sustainability Solutions Group
N/A CS FN/EPW Q2 /2019-20
TRANSITION TO SUSTANE
Implementation of agreement
for sharing costs & resources
Design and implement operational & staffing
transition. NOTE: timing of action & budget impact
determined by Sustane’s operational plans.
$15K SW EPW Q2 / 2019-20
WASTEWATER STRATEGY
Develop coordinated strategy
that prioritizes wastewater
development projects; link in to
associated Asset Management
Plan
VoC Wastewater Treatment Plant Upgrade
ICIP Grant result (late June 2019)
302K for VoC WWTTP reflects MOC %age of total
ICIP $1.2M
ICIP result impact on work plan for Chester Basin
(2020-21) and Otter Point (2021-22)
DOE permit limits compliance by January 2020
$320K EPW CS Q2 / 2019-20
(VoC WWTP
construction
complete by
Q4/2019-20)
Wastewater Strategy Workshop with Council.
Growth management framework: should wastewater
investment drive or respond to development?
N/A EPW CD/CS Q3 / 2019-20
Report led by external consultant concerning growth &
infrastructure
$25K EPW CD/CS Q3 /2019-20
Municipality of the District of Chester
2019-20 Strategic Priorities Work Plan
CS =CAO & Corporate Services | CD = Community Development | FN = Finance | EPW = Engineering & Public Works | IS = Information Se rvices
PR = Parks & Recreation | SW = Solid Waste
PRIORITIES CODING:NOW PRIORITIES (2019-20)|NEXT PRIORITIES (2020-21)|LATER PRIORITIES
Page |4
PRIORITIES SPECIFIC ACTIONS & NOTES BUDGET
IMPACT
RESPONSIBLE TIMING
LEAD SUPPORT
STREETLIGHT STRATEGY
A strategy to manage the
funding and installation of
streetlights in MOC in a
consistent & transparent
manner
Finish mapping &correlation to street lights (include
in active transportation, where appropriate)
N/A FN EPW/IS
PR
Q2 / 2019-20
Research on the history of streetlight practices in MOC
and comparative jurisdictional review
N/A FN IS/EPW Q2 / 2019-20
Draft Policy &Procedure and Report to Council for
discussion and direction
N/A FN CS/EPW Q3 / 2019-20
HIGHWAY 3 STREETSCAPE
2019-20 paving and hard
shoulder cost-sharing
agreement; discussion with
Council re: other proactive
actions relating Highway 3
Streetscape Plan
TiR paving #3 total cost for paving shoulders = $652K);
agreement with TIR & confirmation of work to be
done to be reviewed by Council
$TBD PR EPW/CD Q2 / 2019-20
Revisit Highway 3 Streetscape Plan for discussion with
Council
N/A CD PR/EPW Q1 / 2020-21
FIRE PROTECTION SERVICES
REVIEW
Award tender to external consultant N/A CD Q2 / 2019-20
Establish steering committee N/A CD Q2 / 2019-20
Consultant’s work plan (phases to follow) & report $60K CD Q4 / 2019-20
DANNY HAUGHN PROPERTY
Immediate course of action for
building based on external
inspection report.
Linkages: Open Space Plan
External inspection report on condition of, and options
for, the building. (Unbudgeted expense.)
$TBD PR EPW/CD Q2 / 2019-20
Report on options reviewed by Council to establish a
plan for the building; may then be part of Open Space
Plan, depending on course of action
N/A PR EPW/CD Q3 / 2019-20
Municipality of the District of Chester
2019-20 Strategic Priorities Work Plan
CS =CAO & Corporate Services | CD = Community Development | FN = Finance | EPW = Engineering & Public Works | IS = Information Se rvices
PR = Parks & Recreation | SW = Solid Waste
PRIORITIES CODING:NOW PRIORITIES (2019-20)|NEXT PRIORITIES (2020-21)|LATER PRIORITIES
Page |5
PRIORITIES SPECIFIC ACTIONS & NOTES BUDGET
IMPACT
RESPONSIBLE TIMING
LEAD SUPPORT
LEAD SUPPORT
KAIZER MEADOW ROAD
IMPROVEMENTS (SHORT-
TERM)
Linkages: Long-term KM Road
Improvements; Sustane
transition
Short-term stop-gap solution to infrastructure
development pressure
$50K SW EPW Q3/ 2019-20
OPEN SPACE PLAN
Linkages:Danny Haughn
Property
Community consultation: guided hikes on Gem
properties & follow up Voices & Choices surveys
N/A PR EPW Q3 / 2019-20
Draft Open Space Plan reviewed by Council N/A PR EPW Q4 / 2019-20
MUNICIPAL WATER STRATEGY
A strategy to establish the
Municipality’s role in the
provision of potable water
quantity and quality throughout
MOC.
Linkages: Recreational water
needs
Terms of Reference for Water Strategy Team with
Report to Council
N/A CD CS/EPW Q1 / 2019-20
Community Engagement regarding issues & current
water situation in MOC
N/A CD IS/CS Q3 / 2019-20
Draft Water Strategy produced with external
consultant & reviewed by Council
$15K CD CS/EPW
VoC
Q4 / 2019-20
RE:VISION PLAN REVIEW
Completion of revised Municipal
Planning Strategy (MPS) and
Land Use By-Law (LUB)
Linkages: Subdivision By-Law;
Municipal Specifications
Final draft of Re:VISION Plan Review &
recommendations for Council’s review.
(Budget allocation for advertising, printing.)
$15K CD Q3 / 2019-20
Municipality of the District of Chester
2019-20 Strategic Priorities Work Plan
CS =CAO & Corporate Services | CD = Community Development | FN = Finance | EPW = Engineering & Public Works | IS = Information Se rvices
PR = Parks & Recreation | SW = Solid Waste
PRIORITIES CODING:NOW PRIORITIES (2019-20)|NEXT PRIORITIES (2020-21)|LATER PRIORITIES
Page |6
PRIORITIES SPECIFIC ACTIONS & NOTES BUDGET
IMPACT
RESPONSIBLE TIMING
LEAD SUPPORT
FLOOD PLAIN MAPPING
(INLAND WITH MODL)
Mapping underway
(Budget amount preapproved carry-over form
previous fiscal; possible $38.5K off-set from Flood Risk
Infrastructure Investment Program (FRIIP) funding)
$76.3K CD IS Q3 / 2019-20
SHARED SERVICES
Building & fire inspection
services
Software implementation ($25K operating; $36K
capital)
$61K CD Q3 / 2019-20
KAIZER MEADOW INDUSTRIAL
PARK CONCEPT PLAN
Development & marketing of an
Industrial Park concept
Linkages: review of Municipal
Specifications & growth
strategy.
Report on the concept plan by external consultant
reviewed by Council
$50K CD EPW/SW Q4 / 2019-20
Report to Council on KM road standards
(Note: Road Strategy & distinct KM Road
Improvements actions)
N/A SW EPW/CD Q4 / 2019-20
SECTOR STRATEGY Proposed Priority Sectors approved by Council N/A CD Q1 / 2019-20
DONE
FDI strategy development for two sectors (business
services and green technology) by external consultant
Global Affairs Canada grant funding secured ($7.5K
towards $15K total project costs)
$7.5K CD Q4 / 2019-20
Determine strategy for additional four sectors N/A CD Q4 / 2020-21
Sector Marketing Strategy execution $30K CD Q1 / 2021-22
LEACHATE TREATMENT PLANT Report to Council on increased capacity: disposal of
solids; budget for service; operating manual updates;
etc.
N/A SW Q1 / 2019-20
Award tender for design; recommendation to Council
for approval;construction
$2.5M SW Q4 / 2019-20
Municipality of the District of Chester
2019-20 Strategic Priorities Work Plan
CS =CAO & Corporate Services | CD = Community Development | FN = Finance | EPW = Engineering & Public Works | IS = Information Se rvices
PR = Parks & Recreation | SW = Solid Waste
PRIORITIES CODING:NOW PRIORITIES (2019-20)|NEXT PRIORITIES (2020-21)|LATER PRIORITIES
Page |7
PRIORITIES SPECIFIC ACTIONS & NOTES BUDGET
IMPACT
RESPONSIBLE TIMING
LEAD SUPPORT
ACCESSIBILITY PLAN
Access By Design 2030:
Achieving an Accessible Nova
Scotia provides a framework for
achieving an accessible Nova
Scotia by 2030 in six core
standards:goods and services;
information and
communication;transportation;
employment;education;built
environment
Formation of Committee for five Lunenburg Co.
municipalities
N/A EPW (for
MOC)
Q2 / 2019-20
Development of Accessibility Plan N/A EPW (for
MOC)
Q4 / 2019-20
ACTIVE LIVING STRATEGY
Framework strategies from the
province (“Trails Strategy” &
“Let’s get Moving: Physical
Activity Strategy”)& new
Municipal Physical Activity
Leadership Program (MPAL)
agreement will inform strategy
Draft Active Living Strategy N/A PR Q4 / 2019-20
ASSET MANAGEMENT POLICY &
STRATEGY
Linkages: Wastewater Strategy;
AM Planning course focus on
wastewater systems
Completion of Asset Management Planning Course N/A EPW CS/IS Q1 / 2019-20
DONE
Asset Management Workshop &AM policy
presentation for Council discussion
N/A CS EPW/IS Q4 / 2019-20
Wastewater Asset Management Plan N/A EPW CS/FN
IS
Q1 / 2020-21
Municipality of the District of Chester
2019-20 Strategic Priorities Work Plan
CS =CAO & Corporate Services | CD = Community Development | FN = Finance | EPW = Engineering & Public Works | IS = Information Se rvices
PR = Parks & Recreation | SW = Solid Waste
PRIORITIES CODING:NOW PRIORITIES (2019-20)|NEXT PRIORITIES (2020-21)|LATER PRIORITIES
Page |8
PRIORITIES SPECIFIC ACTIONS & NOTES BUDGET
IMPACT
RESPONSIBLE TIMING
LEAD SUPPORT
COASTAL FLOOD RISK
ASSESSMENT
Linkages: Wastewater Asset
Management Plan; climate
change adaptation (revisited
MCCAP?)
$100K CD IS/EPW Q4/2019-20
ADMINISTRATION BUILDING
PLAN
Facility plan to address office &
storage space, as well as
accessibility needs
Linkages: Accessibility Plan
Small & short term changes (including maintenance)$250K EPW Q1 / 2020-21
Develop space & options study; apply an accessibility
lens; external consultant?
TBD EPW ALL Q2 / 2020-21
BY-LAW REVIEW
Review out-of-date provisions &
regulations & make
recommendations for Council
discussion & direction
Noise By-Law #135 N/A CS CD Q1/ 2020-21
Outdoor Fire By-Law #142 N/A CS CD Q2/ 2020-21
Domestic Animals By-Law #8 N/A CS CD Q2/ 2020-21
OPTIONS FOR WETLANDS
PARCEL OF LAND
Develop options study for Council discussion &
direction
N/A EPW PR Q1/ 2020-21
AFFORDABLE HOUSING
STRATEGY
Determine desired Municipal role, outcomes, and
associated outcomes
N/A CD Q2/2020-21
FUNDING STRATEGY
Reserve funds, tax rates, debt &
debt service ratio
Linkages: Wastewater Strategy;
growth strategies
Develop comprehensive draft funding strategy for
Council’s discussion
N/A FN CS Q3/2020-21
Municipality of the District of Chester
2019-20 Strategic Priorities Work Plan
CS =CAO & Corporate Services | CD = Community Development | FN = Finance | EPW = Engineering & Public Works | IS = Information Se rvices
PR = Parks & Recreation | SW = Solid Waste
PRIORITIES CODING:NOW PRIORITIES (2019-20)|NEXT PRIORITIES (2020-21)|LATER PRIORITIES
Page |9
PRIORITIES SPECIFIC ACTIONS & NOTES BUDGET
IMPACT
RESPONSIBLE TIMING
LEAD SUPPORT
KAIZER MEADOW ROAD
IMPROVEMENTS (LONG TERM)
Linkages: Roads Strategy;
Sustane transition; KM Industrial
Park Concept Plan
Scope of work for a long-term solution to
infrastructure development pressure at KM
N/A SW EPW/CD Q1/ 2020-21
Concept design & construction of comprehensive KM
Road improvements
TBD SW EPW Q3/2020-21
SUBDIVISION BY-LAW &
MUNICIPAL SPECIFICATIONS
Linkages: Revised Municipal
Planning Strategy (MPS) and
Land Use By-Law (LUB); Open
Space Plan
Revision of Subdivision By-Law & Municipal
Specifications
N/A CD EPW/PR Q#/ FISCAL
WASTEWATER MANAGEMENT
DISTRICT BY-LAW
Relates to land use by-law; Gold
River reports re septic systems &
straightpipes
Linkages: Wastewater Strategy;
growth strategies;
Development & implementation of By-Law & program N/A EPW CD/CS Q#/ FISCAL
VILLAGE OF CHESTER PARKING
Linkages: Roads Strategy
N/A CD EPW Q#/ FISCAL
VILLAGE OF CHESTER LAND-USE
BY-LAW
N/A CD Q#/ FISCAL
PROCUREMENT STRATEGY N/A FN Q#/ FISCAL
REQUEST FOR DECISION
Prepared By:Chad Haughn Date June 4, 2019
Reviewed By:Dan McDougall, CAO Date June 5, 2019
Authorized By:Dan McDougall, CAO Date June 5, 2019
CURRENT SITUATION
The New Ross Farmers Association has requested a Designated Community Fund Grant in the
amount of $5,975.
RECOMMENDATION
It is recommended that Council provide a Designated Community Fund Grant to the New Ros s
Farmers Association in the amount of $5,975.
BACKGROUND
The Municipality of Chester has a Designated Community Fund Policy (P -77) which provides an
opportunity for individuals to donate funds to the Municipality with direction that it be
deposited into a Designated Community Fund Account for a specific group. The donor receives
a charitable donation receipt for their contribution.After a period of time, the community
organization requests a Designated Community Fund Grant from the Municipality equivalent to
the funds collected.
DISCUSSION
The New Ross Farmers Association has followed the policy by establishing a Designated
Community Fund Account and formally requesting the grant payment. The Department of
Finance has confirmed that $5,975 has been collected to date on behalf of the New Ross Farmers
Association.
IMPLICATIONS
Policy
Designated Community Fund Policy (P-77).
Financial/Budgetary
$5,975 grant,equivalent to the amount of funds collected.
REPORT TO:Municipal Council
SUBMITTED BY:Chad Haughn,Recreation & Parks
Department
DATE:June 13, 2019
SUBJECT:Designated Community Fund Request
ORIGIN:Designated Community Fund Account
2 Request For Decision /Direction
Environmental
Strategic Plan
Strengthen and support environmental, cultural, and social resources
Work Program Implications
NA
ATTACHMENTS1.Letter from the New Ross Farmers Association
REQUEST FOR DECISION
Prepared By:Chad Haughn Date June 5, 2019
Reviewed By:Dan McDougall, CAO Date June 5, 2019
Authorized By:Dan McDougall, CAO Date June 5, 2019
CURRENT SITUATION
The first Council and Tourism grant deadline for the 2019-2020 fiscal year was May 31, 2019.
Applications have been received and reviewed to ensure groups have met the basic criteria.
The next step is for Council to review the submissions and make decisions on how the grants
budget will be allocated.
In addition to the Council and Tourism grants,both the 2019-2020 budgeted grants (Recreation
& Parks Department Budget)as well as two District Council grant applications need to be
reviewed.
RECOMMENDATION
It is recommended that Council make the following decisions related to grants:
1.Review the Council & Tourism Grant applications received to May 31st and determine
funding levels.
2.Determine the amount of funds that will be retained for the Council & Tourism Fall
grants allocation (October 31st deadline).
3.Review the 2019-2020 budgeted grants.
4.Review the District Grant applications.
DISCUSSION
Council Grants
The total Council Grants budget proposed for the year is $37,000. The total requests received
by the May 31st deadline was $80,840 from 21 different organizations.
Note –Two grants listed in the Council Grant spreadsheet,Christmas Daddies &United
Way of Lunenburg County,do not have a formal application as they are organizations
that Council has supported annually for several years.
REPORT TO:Municipal Council
SUBMITTED BY:Chad Haughn,Recreation & Parks Dept.
DATE:June 13, 2019
SUBJECT:Grants Review: Spring Allocation
ORIGIN:Grants Program
2 Request For Decision /Direction
Tourism Grants
The total proposed Tourism Grants budget for this year is $18,000. The total requests received
by the May 31st deadline was $18,900 from 7 different organizations.
Budgeted Grants
The following grants are included in the proposed 2019-20 Recreation & Parks Budget:
1.Church Memorial Park $ 85,000 (One Time increase of $35,000)
2.South Shore Safe Communities $ 6,086
3.Card Lake Park $ 2,000
4.Community Wheels $ 8,000
5.Chester & Area Family Resource Centre $ 5,000 (New)
6.New Ross Family Resource Centre $5,000 (New)
7.Through The Years Day Care $ 5,000 (New)
TOTAL $116,086
Note –During the 2019-20 review of Major Project Grant applications, Council
requested that the Church Memorial Park funding request for $35,000 (upgrade of
water treatment system) be added to their annual grant.
Note -During the 2018-19 budget and grants review, Council requested that the New
Ross Family Resource Centre, Chester & Area Family Resource Centre and Through The
Years Day Care & Community Centre be added as an annual budgeted grant. For this
reason, they are listed as “New” for 2019-2020 budget.
District Council Grants
The District Council grant budget proposed for 2019-2020 has $5,000 assigned for each of the
seven districts for a total budget of $35,000. The District Grant applications will be accepted at
any point throughout the fiscal year.Two applications have been submitted to date:
1.District 3:Chester District Soccer Association (Team Jerseys)$500
2.District 5:Western Shore Legion Branch 144 (Community Events)$2,615
ATTACHEMENTS1.Grant Spreadsheets:1.1 Council Grants1.2 Tourism Grants1.3 District Grants2.Copies of all grant applications.
Operating and
Capital Budget
2019-20
Council
June 13, 2019
Draft 1
OVERVIEW
•Operating Budget $ 26,648,446 (excludes 19-20 depreciation expense)
$ 29,179,534 (with depreciation)
•Capital Budget $6,425,264 (Hwy 3 amount TBD)
Borrowing $ 3,920,000 -leachate treatment plant $2.5M;
Fire protection sys Mill Cove $850K; Landfill (road
improvements, truck, 2nd tower, scale house software & D6 dozer $570K)
•Proposed 2019/20 Tax Rate
•Residential $0.705 per $100 of Assessment (same as last yr.)
•Commercial $ 1.53 (same as last yr)
•Solid Waste Rate $0.1205 (same as last yr)
Overview-Impact of Tax Rate
•Impact on residential property assessed at $100,000
•70. 5cents $705.00 (Residential Rate)
•12.05 cents $120.50 (Solid Waste Management)
$825.50
•Service level enhancement –Economic Development (ED)-KMIndustrial Park concept design, Wireless broadband internet project &Regional ED projects; Fire Protection –fire risk assessment; InternalControls-security review, audit tracking & PO Module; grants toorganizations; water strategy and water program contingency;
•Initiatives that achieve Council’s strategic plan goals and areimportant to our residents. The following slides highlight budgetitems related to five strategic goals.
BUDGET HIGHLIGHTS
Categorized by Strategic Goals
1. Maintain a High Level of Fiscal Responsibility
•Internal Controls -Purchase Order Module ($24K), audit tracking ($2k), security review($4k), Laserfiche training software ($5k)
•Increasing Reserves ($3.3 M transferred in)
•Development of a Funding strategy (incl. debt, tax rate, reserves, asset mgmt.)
•Procurement Policy Review
•Development of an Expense and Hospitality Policy
•Financial report writer software ($6k)
2. Continually Improve Satisfaction with Municipal Services
•Information Access & Protection Policy
•Asset Management & Service Capacity Review continues
•Shared Service Delivery continues –Building Inspection; Fire Inspection;Dangerous/Unsightly
•Fire protection services –fire risk assessment review ($50k)
•Signage by-law and Highway signage project ($10k)
•Strategy for municipal water, wastewater and landfill transition ($50k)
•Strategy for managing of streetlights
•Open space plan
3. Ensure Sufficient Infrastructure to best serve residents & businesses
•Capital budget of $6,425,264 (highway 3 amount TBD)
•Roads strategy for prioritization and funding
•Leachate treatment plant at Kaizer Meadows ($2.5M included in capitalbudget)
•Accessibility Committee / Administration building plan
•Asset Management Policy and Strategy (also part of meeting goals 1 and 2)
•Kaizer Meadows Road Improvements design ($50k included in capital budget)
•Strategy for municipal water, wastewater and landfill transition ($50k) (also ingoal 2)
•Highway 3 Streetscape Implementation ($TBD for capital budget)
•Well Upgrade By-law –continue to offer loans for upgrades (also goal 4)
•Dredging of landfill lagoons ($155k)
•Inland and Coastal flood plain mapping ($178k in capital budget)
BUDGET HIGHLIGHTS
Categorized by Strategic Goals
4. Strengthen and Support Environmental, Cultural and SocialResources
•Municipal Plan Review continued ($15K)
•Free water program contingency in case of dry season ($10k)
•New Ross Community School Use ($5.6K)
•Pro Kids Funding Raising ($35K in revenue; $35k in expense)
•Low Income –Property Tax Rebate ($52K)
•Tax Exemption / Reduction Program for Non -Profit Organizations ($237k)
•Grants to organizations (All Grants $596K; up from $326)
•Well Rehabilitation Program (also goal 3)
•Water Quality Monitoring -Fox Pt Lake; Sherbrooke Lake
•Active Living Strategy Update
•Develop options for Danny Haughn property
•Open space plan
BUDGET HIGHLIGHTS
Categorized by Strategic Goals
5. Reinforce Positive Image through Leadership in Public Engagement andCommunications
•Municipal Plan Review ($15K)
•‘Voices and Choices’–Web based public engagement tool ($10K)
•Municipal Newsletter ($13.3K)
•Municipal Awareness Celebration ($15k)
•Consultation with Fire Commissions on fire risk assessment
6. Promote Conditions Conducive to Fostering Economic Prosperity
•Sector Strategy continued ($15K) phase 2 of 3
•Agriculture day ($3k)
•Local Business Excellence Awards ($4K)
•Tourism Grants ($18K)
•Tourism Chester ($49k)
•Kaizer Meadows Industrial Park development –Design ($50k)
•Landfill –transition to Sustane
•Economic Development Sponsorship Grants ($5k)
•Aspotogan Ridge development
•Rural internet –wireless broadband project contract with TNC ($85k)
BUDGET HIGHLIGHTS
Categorized by Strategic Goals
COMPARISION OF TAX RATES -RESIDENTIAL
Municipality 2016/17 2017/18 2018/19 2019/20 16/17 Tax
Effort*
17/18 Tax
Effort*
Queens (rural)1.0200 1.0200 1.0400 1.0600 2.7%2.7%
Hants, West 1.0160 1.0160 1.0163 1.0323 2.3%2.4%
Kings 0.8530 0.8530 0.8530 0.8530 2.1%2.1%
Hants, East 0.8704 0.8585 0.8607 0.8527 2.6%2.7%
Lunenburg MD 0.8100 0.8100 0.8100 0.8100 2.3%2.2%
HRM rural 0.6290 0.6340 0.6405 0.6370 3.5%3.6%
Town Bridgewater 1.6500 1.6500 1.6500 1.6500 4.4%4.5%
Town Lunenburg 1.3140 1.3330 1.3440 1.3440 4.9%4.9%
Town Mahone Bay 1.1370 1.1900 1.2200 1.2500 4.6%
Chester MD 0.6850 0.7050 0.7050 0.7050 3.2%3.4%
Above rural rate are base rates per $100 of assessment; area rates are additional
* The residential tax effort indicator is total residential tax per dwelling unit divided by median household income. Risk thresholds are: Low <4%;
Moderate 4-6%; High >6%. This is to assess the affordability of taxes. This has been calculated by Dept. Mun. Affairs.
COMPARISION OF TAX RATES-COMMERCIAL
Municipality 2016/17 2017/18 2018/19 2019/20
HRM rural 2.510 2.542 2.592 2.647
Kings 2.280 2.280 2.287 2.287
Queens rural 2.120 2.120 2.140 2.160
Hants,East 2.710 2.660 2.610 2.600
Lunenburg MD 1.957 1.957 1.957 1.957
Hants West 1.800 1.800 1.800 1.800
Town Bridgewater 3.990 3.970 3.970 3.970
Town Lunenburg 3.276 3.286 3.320 3.320
Town Mahone Bay 3.013 2.980 3.080 3.160
Chester MD 1.530 1.530 1.530 1.530
DISTRICT BUDGET SUMMARY
Proposed
2018-19 2018-19 2018-19 2019-20 2019-20 2019-20 % change over
(Draft Actual)(budget)(Bud Adj's)Baseline (New Bud)(budget)last yr. Budget
Gross Expenditures 25,477,994$27,553,015$40,875$27,593,890$1,576,644$29,170,534$5.9%
Non-Tax Revenue 6,690,440 6,287,768 133,833 6,421,602$990,669 7,412,271 17.9%
Net Expenditures 18,787,555 21,265,247 (92,959)21,172,288 585,975 21,758,263 2.3%
Less Depreciation -(2,489,220)(32,868)(2,522,088)$-(2,522,088)
Sub Total 18,787,555 18,776,027 (125,827)18,650,200 585,975 19,236,175 2.5%
Tax Revenue 18,840,922 18,776,027 457,348 19,233,375$2,800 19,236,175 2.5%
Surplus (Deficit)53,368$(0)$583,175$583,175$(583,175)$0$
Non-Discretionary Expenditures
Service 2018/19 2019/20 % Change
Required contributions towards provincial services
Education $4,873,192 $4,958,834 1.8%
Regional Housing $20,000 $20,000 0.0%
Corrections $236,665 $235,600 -0.5%
Total required contributions to Provincial services $5,129,857 $5,214,434 1.6%
Municipal services provided by others
Policing –RCMP $1,812,597 $1,827,804 0.8%
Public Library $69,015 $69,015 0.0%
Provincial Roads $188,744 $192,511 2.0%
Assessment Services $347,880 $352,585 1.4%
Total Municipal services provided by other $2,418,236 $2,441,915 1.0%
Provincial = 19.6 % of MODC’s Gross Expenditures (excl. depreciation)
Municipal = 9.2% of MODC’s Gross Expenditures
Cost of Services
How is your tax dollar spent
(1,000,000)
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
Operating Budget –Revenue Summary
Details on next slide
Municipality of Chester
Statement of Operations 2018-19 2018-19 2019-20 2019-20 2019-20 2019-20
Operating Fund (by program)(Draft Actual)(budget)(Bud Adj's)(New Bud)(budget)% Change
Revenue
Taxes 13,838,223 13,809,951 351,689 0 14,161,640 2.5%
Fed and prov grants 630,381 676,601 (50,457)616,150 1,242,294 83.6%
Revenue by Program (Sales of services, own source revenue, transfers, interest, grants
Finance 295,302 215,305 38,244 0 253,549 17.8%
Public works 9,477 9,477 0 0 9,477 0.0%
General government 304,779 224,782 38,244 0 263,026 17.0%
Animal Control 36,142 34,925 0 0 34,925 0.0%
REMO 7,296 7,003 0 0 7,003 0.0%
Fire Protection 1,932,208 1,902,552 50,727 0 1,953,279 2.7%
Building inspection 42,267 35,045 0 46,190 81,235 131.8%
Fire inspection 9,969 9,855 0 0 9,855 0.0%
Protective services 2,027,882 1,989,381 50,727 46,190 2,086,298 4.9%
Roads 162,402 153,275 6,597 2,800 162,672 6.1%
Streetlights 110,487 109,675 (2,489)0 107,186 -2.3%
Transportation services 272,889 262,950 4,108 2,800 269,858 2.6%
Sewers 953,516 942,500 0 0 942,500 0.0%
Waste collection 2,061,499 2,077,698 115,184 0 2,192,882 5.5%
Landfill 4,257,048 3,745,009.226 114,608 0 3,859,618 3.1%
Recycling 56 500 0 0 500 0.0%
Environmental health services 7,272,119 6,765,707 229,792 0 6,995,500 3.4%
Economic development 400 0 7,500 0 7,500
Planning 68,650 67,746 (1,164)0 66,582 -1.7%
EcoPark 29,521 25,000 0 0 25,000 0.0%
Wind turbine 715,671 760,000 10,000 0 770,000 1.3%
Environmental development services 814,242 852,746 16,336 0 869,082 1.9%
Recreation 133,827 148,050 (13,400)0 134,650 -9.1%
Recreation and cultural services 133,827 148,050 (13,400)0 134,650 -9.1%
Transfers from reserves and prior surplus*237,020 333,628 (35,858)328,329 626,099 87.7%
Total revenues 25,531,362 25,063,795 591,182 993,469 26,648,446 6.3%
ADDITIONS –Budget revenue adjustments
PROGRAM DESCRIPTION COMMENT Revenue ONETIME REOCCURING
REVENUES
Taxes General tax revenue Assessment increase 355,311$355,311$
Taxes Deed transfer tax Adjusted budget to match historical actuals (3,622)(3,622)
Taxes Solid waste collection and disposal Area rate assessment increase 52,024 52,024
Grants Province one time item removed (34,457)(34,457)
Grants Federal Global Affairs Canada grant re: sector strategy 7,500 7,500
Grants Other one time item removed (16,000)(16,000)
Transfer from Reserves Prior years' surplus General surplus (35,858)(35,858)
Finance Return on investments Increase in rates 36,644 36,644
Finance Various fees Adjusted budget to match historical actuals 1,600 1,600
Fire Protection Collections for fire commissions Assessment increase 50,727 50,727
Roads Collections for private road associations 6,597 6,597
Streetlights Area rates Assessment increase (2,489)(2,489)
Waste collection Region 6 diversion funds Adjust budget as actual funds higher than 18-19 budget 63,160 63,160
Landfill Solid waste disposal fees revenue Changes in tipping fees, tonnages, etc.114,608 114,608
Planning Various (1,164)(1,164)
Wind turbine Wind turbine revenue Adjusted budget to match historical actuals 10,000 10,000
Recreation Various (13,400)(13,400)
591,182 7,500 583,682
Total 591,182 591,182
Operating Budget –Expenditure Summary
Details on next slide Details 2nd following slide
2018-19 (Draft
Actual)2018-19 (budget)
2019-20
(Bud Adj's)
2019-20 (New
Bud)
2019-20
(budget)% Change
Expenditures (exluding depreciation)
Council 531,381 519,331 3,509 284,876 807,716 55.5%
CAO 578,469 722,682 28,990 47,450 799,122 10.6%
Finance 1,271,495 1,295,027 33,720 12,036 1,340,783 3.5%
Information services 436,269 479,852 2,973 26,100 508,926 6.1%
Municipal properties 420,739 471,459 (9,341)2,500 464,618 -1.5%
Public works 262,501 267,981 8,687 0 276,668 3.2%
General government 3,500,853 3,756,333 68,538 372,962 4,197,832 11.8%
Policing & corrections 2,067,272 2,073,642 14,142 0 2,087,784 0.7%
Bylaw 31,760 48,663 17,805 0 66,468 36.6%
Animal Control 63,580 70,400 0 0 70,400 0.0%
REMO 36,437 41,579 2,267 10,000 53,846 29.5%
Fire Protection 1,986,342 1,997,706 57,990 52,000 2,107,696 5.5%
Building inspection 168,010 237,258 26,568 66,751 330,577 39.3%
Fire inspection 61,942 75,214 8,738 500 84,453 12.3%
Protective services 4,415,342 4,544,463 127,510 129,251 4,801,223 5.6%
Roads 541,851 593,868 (18,707)12,545 587,706 -1.0%
Streetlights 106,259 109,611 0 0 109,611 0.0%
Transportation services 648,109 703,479 (18,707)12,545 697,317 -0.9%
Sewers 779,618 763,008 73,554 3,000 839,562 10.0%
Waste collection 1,438,199 1,409,448 (9,417)0 1,400,031 -0.7%
Landfill 3,562,887 3,717,044 414,575 242,000 4,373,619 17.7%
Recycling 48,949 58,603 (1,218)0 57,385 -2.1%
Environmental health services 5,829,653 5,948,103 477,494 245,000 6,670,597 12.1%
Public health 76,361 106,184 (81)0 106,103 -0.1%
Public health services 76,361 106,184 (81)0 106,103 -0.1%
Economic development 260,544 317,572 (76,229)162,831 404,173 27.3%
Planning 472,076 565,333 4,179 10,000 579,512 2.5%
EcoPark 116,951 26,877 (4,501)0 22,376 -16.7%
Wind turbine 394,499 412,877 31,946 0 444,823 7.7%
Environmental development services 1,244,070 1,322,658 (44,605)172,831 1,450,884 9.7%
Recreation 752,600 810,236 54,519 0 864,755 6.7%
Heritage properties and Library 68,715 69,515 0 0 69,515 0.0%
Recreation and cultural services 821,315 879,751 54,519 0 934,270 6.2%
School board mandatory contribution 4,873,192 4,873,192 85,642 0 4,958,834 1.8%
Transfers to reserves 4,069,099 2,929,633 (742,302)644,055 2,831,386 -3.4%
Total expenditures 25,477,994 25,063,795 8,007 1,576,644 26,648,446 6.3%
Surplus (deficit) - General Operating 53,368 (0.00)583,175 (583,175)0.00
ADDITIONS –Budget expense adjustments
PROGRAM DESCRIPTION COMMENT
NET Expense
(Revenue)ONETIME REOCCURING
EXPENDITURES
All Wages and employee benefits Step increases and CPI increases 159,115 159,115
Finance Low income tax exemptions Actual is trending higher than prior budget 12,000 12,000
Finance Assessment services PVSC cost allocation 4,705 4,705
Municipal property Capital funded out of revenue Tied into capital budget (38,125)(38,125)
Policing/Corrections RCMP contract Policing 15,207 15,207
Policing/Corrections Transfer to Province Corrections (1,065)(1,065)
REMO REMO budget Cost allocation 2,254 2,254
Fire Protection Fire commissions insurance Recovery of insurance premiums (6,396)(6,396)
Fire Protection Remittance of collections To fire commissions 51,488 51,488
Roads Provincial Roads contract Regent St last year was one time (40,983)(40,983)
Roads Private roads remittance of collections 9,812 9,812
Roads Sidewalks - snow removal 12,500 12,500
Sewers Sludge removal 20,000 20,000
Sewers Capital funded out of revenue Tied into capital budget (10,000)(10,000)
Landfill R&M - new loader 30,000 30,000
Landfill Capital funded out of revenue Tied into capital budget 10,000 10,000
Landfill Landfill closure & post closure 77,063 77,063
Landfill Sustane fees As per contract and estimated implementation schedule 101,213 101,213
Economic Development Marketing and promotions Reduce requirements $20k and sector strategy $15k (35,000)(35,000)
Economic Development REN REN wound-up (45,794)(45,794)
Planning Professional consulting services Increase from $2k to $15; last 2 years averaged $9K 13,000 13,000
Planning Special projects Water quality monitoring 5,500 5,500
Planning Planning review Public consultation services done (10,000)(10,000)
Wind Turbine General maintenance Increase as per Enercon contract 37,434 37,434
Recreation Recreation grants 17,000 17,000
Recreation Church memorial park grant Increase approved by Council 35,000 35,000
School Board Mandatory contribution to education Increase in uniform assessment 85,642 85,642
Transfers to reserves Operating Landfill host fees $56k; Mill Cove wells $(35k); general tfr $(175k)(143,911)(143,911)
Transfers to reserves Parkland Open space revenue tfr to reserves (2,500)(2,500)
Transfers to reserves Sewer Net sewer revenue tfr to reserves (76,600)(76,600)
Transfers to reserves Wind Net wind turbine revenue tfr to reserves (21,946)(21,946)
Transfers to reserves Tip fee (operating reserve)Landfill budget balanced vs planned surplus (497,345)(497,345)
All Debt service charges 207,681 207,681
All various budget changes 31,058 31,058
8,006 35,000 (26,994)
Total 8,006 8,006
ADDITIONS-NEW BUDGET ITEMS
PROGRAM DESCRIPTION COMMENT
MANDATORY DISCRETIONARY ONETIME REOCCURING
Federal Grants Federal gas tax grant One time increase announced in Federal budget (616,150)(616,150)
Transfer from surplus Street lights accumulated surplus To use surplus to balance specific st light area rates (7,648)(7,648)
Council Grants to organizations Major grant increases 234,981 234,981
Council Training and professional development Initial Council training budget 5,000 5,000
Council Council remuneration Due to tax changes increase to keep net pay the same 29,895 29,895
Council Municipal awareness celebration Initial budget for municipal awareness 15,000 15,000
Transfer from Reserves (Wind)Fund grants to organizations (234,981)(234,981)
CAO Professional consulting services Water strategy, wastewater strategy, landfill transition, etc.50,000 50,000
CAO Legal services Various issues requiring legal counsel 12,000 12,000
CAO Transfer to IS Newsletter (14,550)(14,550)
Finance Computer service/maintenance Security review $4,036; audit tracking $2,000; F9 report
writer software $6,000 12,036 12,036
Information Services Newsletter & promotional items $14,550 of costs moved from CAO 18,300 18,300
Information Services Photo contest 1,000 1,000
Information Services Community Garden 1,500 1,500
Information Services Laserfiche learning centre training Training modules made available for staff use 5,300 5,300
Municipal properties Minor assets Build shelving for rented storage units 2,500 2,500
REMO Water Program Contingency for a dry season 10,000 10,000
Fire Protection Professional consulting services Fire risk assessment 50,000 50,000
Fire Protection Fire EAP program Employee assistance program 2,000 2,000
Building inspection Shared inspection services Budget increase from $115k to $173 less funding 20,561 7,501 13,060
Fire Inspection Advertising 500 500
Roads Sidewalk maintenance Budget for repairs of sidewalk ornamental streetlights 10,000 10,000
Private Roads Kelly Drive New private road maintenance area rate 2,545 2,545
Private Roads Kelly Drive Area rate (2,800)(2,800)
Landfill Engineering $72k; Excavator RM $15K Hydrogeological assessment; closure study; R&M 87,000 87,000
Landfill Lagoons Dredging 155,000 155,000
Sewer General maintenance One time increase for the water treatment system W.S.3,000 3,000
Economic Development Salary/Wages Backfill leave of absence 58,761 58,761
Economic Development Regional economic development projects Partner with other municipal units 10,000 10,000
Economic Development Tourism development Tourism map $1.6k; Tourism NS marketing program $6.7k 8,370 8,370
Economic Development Special projects Wireless broadband project 85,700 21,400 64,300
Transfer from Reserves (Gas Tax)Fund economic development special projects (85,700)(21,400)(64,300)
Planning Special projects Highway signage project 10,000 10,000
Transfer to Reserves Operating reserve Waste collection area rate $27,905, Gas Tax $616,150 616,150 27,905 644,055
475,582 107,593 446,055 137,120
Total 583,175 583,175
Expense (Revenue)
2018-19 Operations variances
Suggest that whole surplus be transferred to the Operating Reserve as the Operating Fund Accumulated Surplus is already above the suggested balance
of $1,500,000 per Policy P-81.This is reflected above.
Variance Revenue / Program Expense Variance Explaination
16,125$Deed transfer tax
12,713 Taxes - residential
3,965 Fines revenue - Dept of Justice
82,897 Interest income - rates increase Rates have increased and higher monthly balance
(6,853)Interest ion unpaid taxes
512,039 Landfill revenue - tonnage increase Tonnage up and includes $122k insurance revenue
27,304 CAO - staff salaries Temporary vacancy
62,140 CAO - professional consulting services Budget for asset management not spent
28,943 Finance - computer service and maintenance (PO module)PO module project not yet initiated
25,093 Information Services - computer service and maintenance
40,792 Municipal property - capital out of revenue Underspent in chester Basin wharf and Duke St. sidewalk drainage
4,280 Building permits revenue
275 EcoPark rent
9,095 RCMP expenses
(3,526)Building inspection salaries
40,606 Building Insp - capital out of revenue Inspection shared services software purchases delayed
2,980 Fire inspection salaries
25,218 Road maintenance municipal roads
(5,775)Road - sidewalks maintenance municipal roads
29,960 Road - sidewalks snow removal
154,157 Landfill expenses Sustane fees delayed $668k; closure costs $(192)k; capital out rev $(118)k;
fire exp $(163)k; Equip. rental $(49)k
2,247 Economic development salaries
21,348 Planning salaries Temporary vacancy
16,811 Planning review expense Some work carried over to 2019-20
18,378 Wind turbine
12,186 Recreation - wages
(1,139,466)Transfer to reserves (Wind, Sewer. Landfill, etc)Including $1,000,000 for the current year's surplus
(6,067)
53,368 Total variance forecast
(59,435)$Other differences
LANDFILL BUDGET
Tonnage Rate Amount %Amount
Revenues
Tip Fees-Lunenburg Waste Mgt.9,900 72.64$719,136$100%719,136$
Tip Fees - Town of Lunenburg 300 72.64$21,792 100%21,792
Tip Fees - Town of Lunenburg ICI 300 72.64$21,792 100%21,792
Tip Fees-Valley Waste Mgt.23,500 70.99$1,668,265 100%1,668,265
Tip Fees-Minas Basin Waste Mgt.700 66.00$46,200 100%46,200
Tip Fees - HRM Organics 500 76.80$38,400 100%38,400
Tip Fees - HRM Commercial 10,000 58.00$580,000 100%580,000
Admin Fees-Landfill --$196,629 0%-
Other Landfill Tipping Fees 3,100 Various 177,758 100%177,758
Landfill Tipping Fees Sustane (new)1,539 50.00$76,950 100%76,950
Revenue-Fire Insurance Claim --
Share of deficit-Valley Waste Mgt.50,646 79.39%50,646
Miscellaneous Tipping Fees not shared 17,800
septage
C&D etc 262,050 -
Subtotal 67,639 3,859,618 3,400,939
MODC curbside 2,400 70.99$-170,376
Mun. of Chester residuals - no fee charged 600 70.99$-42,594
Revenue Sub-Total 70,639 3,859,618 3,613,909
Expenses summary
Landfill Salaries 564,476 67.5%381,259
Landfill Operating Expenses 1,839,527 75.2%1,383,307
Landfill Closure 2 Expenses 562,241 100.0%562,241
Landfill Capital from Revenue Projects 40,000 25.0%10,000
Landfill Debt Charges 1,367,376 94.4%1,290,336
Depreciation 1,526,868 0.0%-
5,900,487 61.5%3,627,143
Less: Depreciation (1,526,868)-
Expense Sub-total 4,373,619 3,627,143
Surplus (Deficit) {20.61% of $63,880 deficit](514,001)(13,234)
After balanced budget presented to Valley Waste, additiponal $87,000 of expenses added
to the budget of which $63,880 allocated to partnership, of which Valley's share is $50,646.
Allocation
Waste Collection and Disposal Area Rate
2018-19 2019-20
(budget)(budget)
Waste Collection - excluding area rate
Revenue - excluding area rate 219,187 282,347
Expenditures (1,409,448)(1,400,031)
(1,190,261)(1,117,684)
Landfill
Revenue 3,745,009 3,808,972
Expenditures (3,717,044)(4,373,619)
Sub-total = per landfill slide 27,966 (564,647)
Transfer host fee revenue to reserves (140,214)(196,629)
Sub-total = per 'landfill' slide (112,248)(761,276)
Partnership net revenue to reserves (497,345)63,880
Add back MOC's share of surplus incl in Valley amounts deducted 66,867 (13,164)
(542,726)(710,561)
Recycling
Revenue 500 500
Expenditures (58,603)(57,385)
(58,103)(56,885)
Finance
Interest on overdue accounts 2,500 2,500
Amount to be funded by the area rate (1,788,591)(1,882,630)
Area rate
Assessment 1,542,333,000 1,585,506,300
Rate 0.1205 0.1205
Revenue 1,858,511 1,910,535
Surplus (Deficit)69,920 27,905
REVENUE –2019-20
•Landfill Tip Fee $70.99 -decrease $18.07 per tonne from $89.06
•EDU Rate remains the same at $600
•Solid Waste Collection rate held at $0.1205/ $100
•Residential Tax Rate held at $0.705/$100
•Commercial Rate held at $1.53 /$100
•Street Light Rates –see slide #30
Tax Revenue $19,236,175 (prior year $18,777,570)
General Property Tax
65.4%
Grants in lieu
0.8%
Wind Farm
3.4%
Deed Transfer Tax
5.1%
Aliant/NSPI Tax
0.4%
Solid Waste Rate
9.9%
Sewer Rate
4.9%
Private Road charges
0.8%Streetlights
0.6%
Fire Area Rate
8.7%
Tax Revenue $19,236,175
Non-Tax Revenue $7,412,271 (prior year $6,277,726)
Sales of Services (except
solid waste)
12.5%
Services to Other
Governments (except solid
waste)
3.4%
Solid Waste fees
49.4%
Other Revenue From Own
Sources
6.5%
Unconditional Transfers
0.2%
Conditional Transfers
18.9%
Transfers from Reserves
and Surplus
8.4%
Interest
0.7%
Non-Tax Revenue $7,412,271
SEWER RATE
-Contributions to Sewer Reserve for 2019/20= $102,900
Year Rate
2016/17 $550
2017/18 $600
2018/19 $600
2019/20 $600
SEWER RATE ANALYSIS : $600 EDU + CPI
Sewer plants and lines -tangible capital assets at March 31, 2018 –cost $14,603,830; NBV $5,975,000
Revenue 2019-20 2020-21 2021-22 2022-23
Area rate (incl. assumed CPI increase starting 20-21)$942,500 $956,638 $970,987 $985,552
Expenses
Salaries 253,242 257,041 260,896 264,810
Operating 373,530 376,088 381,729 387,455
Capital from Area rate 90,000 50,000 50,750 51,511
Debt Charges 122,790 120,382 120,787 152,718
Surplus (Deficit)102,939$153,127$156,825$129,058$
Reserves
Opening Balance 673,349$390,408$88,247$3,062$
Transfer to (Additions) (Surplus (Deficit) above)102,900 153,100 156,800 129,100
Transfer to fund capital 396,373 460,000 242,889 70,000
Interest earned 10,532 4,739 904 652
Closing Balance 390,408$88,247$3,062$62,815$
Sewer Rate Analysis –CPI increase 2019-20
Previous Sewer Rate analysis includes a CPI fee increase starting in 2020-21
Revenue 2019-20 2020-21 2021-22 2022-23
Area rate 942,500$956,638$970,987$985,552$
CPI per budget assumptions 1.5%1.5%1.5%
Revised rate 600.00$609.00$618.14$627.41$
Revised area rate revenue 942,500$956,638$970,995$985,557$
Increased area rate revenue over $600 fee -$14,138$28,495$43,057$
Cumulative increase in area rate revenue -$14,138$42,632$85,689$
Impact of starting the CPI increase in 2019-20
Revenue 2019-20 2020-21 2021-22 2022-23
Area rate 942,500$956,638$970,987$985,552$
CPI per budget assumptions 2.2%1.5%1.5%1.5%
Revised rate 613.20$622.40$631.74$641.22$
Revised area rate revenue 963,235$977,687$992,358$1,007,250$
Increased area rate revenue over $600 fee 20,735$35,187$49,858$64,750$
Cumulative increase in area rate revenue 20,735$55,922$105,780$170,530$
Additional amount that could be transferred to Reserve
Annually 20,735$21,049$21,363$21,693$
Total 20,735$41,784$63,148$84,841$
AREA RATES
Rate 2018-19 2019-20
Waste Collection & Disposal (new /old carts)$0.1205 $0.1205
Sewer Rate (EDU)$600.00 $600.00
OTHERS
Fire Protection Rate TBD
Village Commission Rate TBD
Private Road Improvement Rates/Charges : See Budget Document
Private Road Maintenance Rates/Charges : See Budget Document
OTHER AREA RATES
Private Wells –Mill Cove 2018-19 2019-20
Individual W-1 $700 $0 –term for charge ended
Individual W-2 $500 $0 –term for charge ended
Multi-Unit Group A $4,200 $0 –term for charge ended
Multi-Unit Group B $9,800 $0 –term for charge ended
School $9,000 $0 –term for charge ended
Aces School –Sprinkler $ 9,477 $9,477
STREET LIGHT RATES
18-19 Closing 19-20 Closing
2017-18 2018-19 Accumulated 2019-20 Opr.2019-20 19-20 Tfr from 2019-20 Net Opr Accumulated
District Location Area Rate Area Rate Surplus (Deficit)Surplus (Deficit)Area Rate Accum surplus Rev (Exp)Surplus (Deficit)
2 District 2 - Hubbards D102 0.030 0.0294 23,620.78 (6,783.00)0.025 6,783.00 -16,837.78
3 East Chester D103 0.016 0.0160 431.28 (32.00)0.015 32.00 -399.28
1 Islandview & Chester Downs D201 0.024 0.0239 0.020 --
1 Commons Downs D201 0.024 0.0239 0.020 --
3 Target Hill Rd & Commons Rd.D203 0.024 0.0239 4,000.77 (773.00)0.020 773.00 -3,227.77
4 District 4 – Chester Basin D104 0.024 0.0232 (3,627.02)2,550.00 0.024 2,550.00 (1,077.02)
5 Station Road D405 0.032 0.0320 408.51 (3.00)0.031 3.00 -405.51
5 D 5 - intersections D305 0.003 0.0030 (2,545.45)1,766.00 0.004 1,766.00 (779.45)
5 Beech Hill Road D205 0.096 0.0951 402.12 (4.00)0.092 4.00 -398.12
5 Bridgeview Drive D105 0.032 0.0315 394.51 (17.00)0.030 17.00 -377.51
6 New Ross D106 0.070 0.0680 (4,510.35)804.00 0.080 804.00 (3,706.35)
7 Haddon Hill D107 0.012 0.0119 143.35 (36.00)0.011 36.00 -107.35
7 D 7 - Intersections B807 0.001 0.0010 1,181.42 103.00 0.001 103.00 1,284.42
19,899.92 (2,425.00)7,648.00 5,223.00 17,474.92
Rate, if global rate used, except for intersections 0.0269 0.0251
2019-20 Proposed Capital Budget
(slide 1 of 2)
Pre-budget Funding Reserve Grants/Other Operations Fund from
Project Name Location / Notes Phase Project Cost Approval Reserves Type Funds or Area Rate Borrowing
RECREATION & PARKS
Trails - Surface Upgrades Western Shore 24,000 24,000 Gas Tax
Trail swing gates Various locations 7,800 7,800 Gas Tax
East River trail foot bridge East River 25,000 9,000 Gas Tax 16,000
Trails - Bridge Evaluation East River and Goat Lake 25,000 25,000 Gas Tax
East River trail - trail head parking East River 15,000 15,000 Gas Tax
Information Services
Ortho Photography 53,000 53,000 53,000 Gas Tax
Solid Waste
Road Improvements Kaizer Meadows Design 50,000 50,000
3/4 Tonne Truck Kaizer Meadows Purchase 55,000 55,000 55,000
KM storage building roof replacement Kaizer Meadows 10,000 10,000
Second Tower Site (Valley)Kaizer Meadows 90,000 90,000 90,000
Chlorine Contact Chamber (not valley)Kaizer Meadows 30,000 30,000 30,000
Leachate treatment plant upgrade Kaizer Meadows 2,500,000 2,500,000
Dozer D6 (trade-in Dozer D5)Kaizer Meadows Purchase 350,000 350,000
Geo-tube replacement for septage lagoon Kaizer Meadows 100,000 100,000 Gas Tax
Scalehouse software Kaizer Meadows Purchase 25,000 25,000
Community Development
Joint Bldg Inspection software -Other funds - Mun. partners 101,826 115,000 65,871 35,955
Highway 3 Streetscape Implementation Various Construct TBD TBD Gas Tax
2019-20 Proposed Capital Budget (slide 2 of 2)
Pre-budget Funding Reserve Grants/Other Operations Fund from
Project Name Location / Notes Phase Project Cost Approval Reserves Type Funds or Area Rate Borrowing
Community Development
K.M. Industrial Park Development -Kaizer Meadows Design 50,000 50,000 Wind Rev
Inland Floodplain modeling 78,638 78,638 40,052 Gas Tax 38,586
Coastal Floodplain modeling 100,000 100,000 Gas Tax
Universal Sewer Projects:
Truck Mounted - Crane Various Purchase 15,000 15,000
Maintenance hole Repairs & Infiltration
Reduction
Various Construct 50,000 50,000 50,000
Lift Station Panel Upgrades -Various Construct 65,000 65,000 Gas Tax
Pump Replacements Various Construct 25,000 25,000
Gold River - WW Improvements Gold River Study 20,000 20,000 Sewer
WWTP - Plant Exp./Collection System Ext.New Ross Study/Design 40,000 40,000 Gas Tax
Wasterwater collection - service extension Mill Cove 55,000 55,000 Sewer
Chester Sewer:
WWTP Improvements - UV/Sludge Chester Chester / prov, Fed & other Construct 1,205,000 321,373 Sewer 883,627
Municipal Property:
Exterior renovations Zoe Valle Library Construct 75,000 75,000 Operating
Municipal Office Renovations Chester Construct 275,000 275,000 275,000 Operating
Boat Launches - Deep Cove & Borgels Pt Deep Cove and Borgels Point Construct 35,000 35,000 35,000
Resource Centre - Roof New Ross Construct 25,000 25,000 25,000
Fire Protection System - Pump house rehab Mill Cove Construct 850,000 850,000 850,000
Total Projects & Funding Contributions 6,425,264 1,656,638 1,275,225 1,004,084 225,955 3,920,000
Debt Service Ratio
Ten year capital budget summary and its Impact on Debt Service Ratio
Debt service ratio is debt principal and interest payments divided by "own source revenue" (taxes*, grant in lieu taxes, sales of services,
and other revenue).
Project costs and debt service ratio
Budgeted Cost Budgeted Debt Own source Revenue Ratio of Landfill &Landfill &Ratio**
Capital Borrowing Service (assume 1% increase Debt to Own source rev Wind Turbine Wind Turbine without
Project Costs starting 2024-25)(Threshold 15%)Debt Charges Revenue Landfill & Wind
19-20 6,425,264 3,920,000 1,929,336 19,343,272 9.97%1,682,875 4,629,618 1.68%
20-21 4,261,600 1,700,000 1,773,555 20,041,488 8.85%1,585,139 5,187,408 1.27%
21-22 2,212,000 1,020,000 1,514,752 19,896,956 7.61%1,219,723 4,779,956 1.95%
22-23 3,067,500 1,470,000 1,662,129 20,308,746 8.18%1,246,695 4,872,781 2.69%
23-24 1,230,000 650,000 1,804,206 20,268,802 8.90%1,295,750 4,982,351 3.33%
24-25 1,651,600 450,000 1,799,208 20,471,490 8.79%1,201,201 5,032,174 3.87%
25-26 1,585,000 1,185,000 1,830,720 20,676,205 8.85%1,193,206 5,082,496 4.09%
26-27 1,172,500 585,000 1,785,846 20,882,967 8.55%1,184,983 5,133,321 3.82%
27-28 575,000 300,000 1,787,096 21,091,797 8.47%1,176,547 5,184,654 3.84%
28-29 700,000 170,000 1,807,356 21,302,715 8.48%1,167,917 5,236,501 3.98%
Assumptions: 10 year repayment term(except 16 years for leachate treatment plant) and 3% interest on new debentures
* Taxes are net of collections for provincial services - education, corrections and housing)
** The ratio without landfill/wind turbine is relevant as it shows the burden of debt service costs on the tax rate as the landill and wind turbine generate reveue
to service their debt.
DEBT SERVICE –Ratio to own source revenue
____No new projects _______ Implementation of Ten Year Capital Plan ______ 15% Threshold
10.87%
9.36%8.84%
8.18%
6.69%
3.58%3.29%3.70%3.86%3.71%3.26%2.69%2.58%
10.87%
9.36%8.84%
10.16%
8.91%
7.76%8.25%
8.97%8.85%8.92%8.61%8.53%8.54%
15.00%15.00%15.00%15.00%15.00%15.00%15.00%15.00%15.00%15.00%15.00%15.00%15.00%
0.00%
2.00%
4.00%
6.00%
8.00%
10.00%
12.00%
14.00%
16.00%
MARCH 2017 MARCH 2018 MARCH 2019 MARCH 2020 MARCH 2021 MARCH 2022 MARCH 2023 MARCH 2024 MARCH 2025 MARCH 2026 MARCH 2027 MARCH 2028 MARCH 2029
Debt Service Ratio 2017 -2029
No new projects Implementation of Ten year Capital Plan 15% Threshold - MFC Debt Service Ratio Indicator
Reserves
Details of 19-20 reserves of $14,677,033 are listed on the next slide
Reserves and accumulated operating surplus
Total Operating Ratio of
Accumulated Expenses Reserves + Surplus
Projected Operating (assume 1.5% increase to total Expenses
Reserves Surplus Total starting 2024-25 (Threshold 10%)
19-20 14,677,033 3,713,528 18,390,561 26,648,446 69.0%
20-21 15,587,739 3,713,528 19,301,266 27,079,638 71.3%
21-22 17,295,368 3,713,528 21,008,895 26,729,860 78.6%
22-23 18,038,506 3,713,528 21,752,034 27,216,874 79.9%
23-24 19,727,880 3,713,528 23,441,408 26,103,688 89.8%
24-25 21,031,640 3,713,528 24,745,168 26,495,244 93.4%
25-26 22,941,728 3,713,528 26,655,255 26,892,672 99.1%
26-27 24,650,445 3,713,528 28,363,973 27,296,062 103.9%
27-28 26,638,455 3,713,528 30,351,983 27,705,503 109.6%
28-29 28,401,183 3,713,528 32,114,710 28,121,086 114.2%
RESERVES
Opening
balances
March 2019
Transfers
from
Reserves
Transfers into
Reserves
Interest
Earned Liability
Forecasted
balances
March 2020
Operating Reserves
General Operating Reserve 7,687,360 381,250 471,257 154,647 7,932,014
Wind Revenue Reserve 3,168,034 489,001 988,279 68,353 3,735,666
Sewer Reserve 673,349 396,373 102,900 10,532 390,408
11,528,743 1,266,624 1,562,436 233,533 0 12,058,088
Capital Reserves
Capital Reserve 53,100 0 0 1,062 54,162
Gas Tax Reserve 1,559,382 627,052 1,232,300 37,240 2,201,870
Recreation Reserve 43,427 0 0 869 44,295
Parkland Reserve 186,421 0 2,500 3,753 192,675
Landfill Closure Reserves 7,568,882 0 562,241 157,000 8,288,123
Landfill Closure Liability (7,568,882)(719,241)(8,288,123)
IT Equipment Reserve 89,659 0 34,150 2,135 125,944
1,931,989 627,052 1,831,191 202,059 (719,241)2,618,945
13,460,732 1,893,676 3,393,627 435,592 (719,241)14,677,033
Reserve Projections 2019 -2029
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
March 2019 March 2020 March 2021 March 2022 March 2023 March 2024 March 2025 March 2026 March 2027 March 2028 March 2029
Projected Reserve Balances 2019 -2029
Operating Reserve
Capital Reserve
Gas Tax Reserve
Wind Revenue Reserve
Recreation Reserve
Parkland Reserve
Landfill Closure Reserves
IT Equipment Reserve
Sewer Reserve
2019-20 Proposed Capital Projects
•Trails -Surface Upgrades (AT 6.20)-Trail
surface in this area has many potholes
and protruding rocks. Requires repair for
a consistent surface for all trail users. The
improved surface is especially important
for pedestrians and cyclists.
•Location -Western Shore
•Improvements to the trail surface -repair
pot holes, grade, repair crusher dust
surface. Work to be done in Gold River /
Western Shore between Beech Hill Road
and Frank Swinamer Road (2.4km).
•Cost $24,000
•Funding –Gas Tax Reserve
•Trail swing gates -Improved and safe
access for emergency and maintenance
vehicles to the trail.
•Various locations
•Complete the transition from bollards to
gates at trail intersections. 10 gates are
required to be manufactured and
installed.
•Cost $7,800
•Funding –Gas Tax Reserve
2019-20 Proposed Capital Projects
•East River trail foot bridge -Improvedaccess and navigation of East Riverproperty. The bridge link would create awalking loop for hikers or an alternativeroute from the rail trail. Signage will helphikers navigate the property and learnmore about the property, natural featuresand historical significance.
•Location -East River
•Installation of a foot bridge fromMunicipal property to Rum Runners Trail.Project also includes some minor trailmarkers and interpretive signage.
•Cost $25,000
•Funding -$9,000 Gas Tax; $16,000 Grant
•Trails -Bridge Evaluation -This projectensures safe trail infrastructure for all trailusers. The inspections will indicate anyimmediate work required as well asrecommendations for future repairs.
•Location -East River and Goat Lake
•Our Trail Letter of Authority from Lands &Forestry requires and engineer inspectionof trail bridges. This project wouldcomplete inspection of two bridges -EastRiver Bridge and Goat Lake Bridge.
•Cost $25,000
•Funding –Gas Tax
2019-20 Proposed Capital Projects
•East River trail -trail head parking -Improved safe parking for trail users.Prevent members of the public fromparking on the side of the road and infront of LP "No Parking" areas.
•Location -East River
•The current parking lot located at the EastRiver Trail Head is not sufficient. Therehas been a significant increase in trailusers after the municipal purchase andoperation of Castle Rock. The expansionof the parking area is a proposed solutionfor the parking congestion in the area.
•Cost $15,000
•Funding –Gas Tax
•Ortho Photography -used for AssetManagement, Landfill Cell Management,Erosion Characteristics, Urban andMunicipal Planning, Tax Base Correction,Government4 Mapping, WatershedMapping.
•Aerial photograph geometricallycorrected of the Municipality of Chester
•Cost $53,000
•Pre-budget approval given
•Funding –Gas Tax
2019-20 Proposed Capital Projects
•Road Improvements
•Location -Kaizer Meadows
•Design the realignment of theintersection/roads in and around theScale house/Public Drop toaccommodate access and increasedtraffic to Sustane.
•Improve safety for public, staff andbusinesses. Furthermore, this willoffset an anticipated operational costincreases associated with maintainingHilberAve./Rainbow Dr
•Cost $50,000
•Funding -Debt
•3/4 Tonne Truck -Providing efficientservice to the park users such asSustane, and ensuring the roadwaysare safe staff and public.
•Location -Kaizer Meadows
•This truck replaces the 2009 3/4Tonnethat is used for plowing with a3/4 tonne diesel truck.
•Cost $55,000
•Pre-budget approval given
•Funding -Debt
2019-20 Proposed Capital Projects
•KM storage building -roofreplacement-Prevents the existingbuilding from leaking and providesprotection to the firetruck on site.
•Location -Kaizer Meadows
•The roof on the existing KM storagebuilding in in poor condition andrequires replacement with a metalroof.
•Cost $10,000
•Funding –Operating budget
•Second Tower Site
•Location -Kaizer Meadows
•The completion of theinfrastructure associated with theproject to guarantee regulatorycompliance and address highnitrite levels for future
•Pre-budget approval given
•Cost $90,000
•Funding -Debt
2019-20 Proposed Capital Projects
•Chlorine Contact Chamber
•Location -Kaizer Meadows
•The contact chamber will controlpotential overflows from severeweather events. Environmentalprotection by protecting sewerponds from possible breach.
•Cost $30,000
•Pre-budget approval given
•Funding –waste collection arearate
•Leachate treatment plant upgrade
•Location -Kaizer Meadows
•Required to maintain complianceand due diligence as per NSEpermits and regulations.Theupgrade is primarily the addition ofan equalization lagoon andaeration equipment to meet theexisting capacity required andfuture needs for leachatetreatment.The estimated cost isbetween 2.2 and 2.5 million (ClassD estimate).
•Cost $2,500,000
•Funding -Debt
2019-20 Proposed Capital Projects
•Heavy equipment –D6 Dozer
purchased and D5 dozer traded in
•Location -Kaizer Meadows
•To purchase larger dozer that will
be able to compaction when the
compactor is unavailable, avoiding
the cost of rental equipment.
•Cost $350,000
•Funding -Debt
•Geo-tube replacement for septage
lagoon (8 tubes)
•Location -Kaizer Meadows
•Replace the existing geo-tubes (8)
in order to provide
maintenance/cleaning of the
septage lagoons.
•Cost $100,000
•Funding –Gas Tax reserve
2019-20 Proposed Capital Projects
•Scale house software
•Location –Kaizer Meadows
•Current software used at the
scale house is very old and at
risk of failure.
•Cost $25,000
•Funding -Debt
2019-20 Proposed Capital Projects
•Joint Bldg Inspection software -This willallow inspectors and front line staff toaccesssfiles, schedule inspectors andmanage permits between departments.
•Community Development
•Purchase of software to support sharingof building and fire inspection serviceswith partners. Laserfiche (Records Mgt.Software)-$ 31,746;Permit Tracking -$70,080
•Cost $101,826
•Pre-budget approval given
•Funding -$35,955 operating budget;$65,871 other municipal units
•Highway 3 Streetscape Implementation -Improved infrastructure to accommodateall roadway users.
•The continuation of paved shoulders fromWake-Up Hill to East Chester,approximately 5.1 km. This does notinclude any improvements tointersections or other infrastructure inthe area.
•Cost $500,000
•Funding –Gas Tax reserves
2019-20 Proposed Capital Projects
•Kaizer Meadows -Industrial ParkDevelopment-To be able to market thepark to tenants with similar businessesand promote any synergies, along withincreasing commercial tax assessment.
•Location -Kaizer Meadows
•Survey, wetland delineation, concept lotlayout and servicing (onsite) , wastewatermangdist., new municipal (dirt) roads.Assume concept design in 19, thenphased construction every other year
•Cost $50,000
•Funding –Wind revenue reserve
•Inland Floodplain modeling
•Joint project with MODL is underway asstarted in 2018-19 and is being carriedforward to 2019-20.
•Cost $76,638
•Pre-budget approval
•Funding –Gas Tax reserve $40,052;provincial flood risk infrastructureinvestment program $38,586.
2019-20 Proposed Capital Projects
•Coastal Floodplain modeling
•LiDAR data has been acquired for theMunicipality. The project will includeprocessing of the LiDAR data and an analysisfor the potential coastal flood risk areas.Mapping these coastal flood risk areas, alongwith the estimated storm surge and projectedfuture sea level rise scenarios should beincluded. Being able to identify and quantifythe people, property, and infrastructure atrisk of damage as a result of future sea levelrise would be a useful tool in terms ofplanning, development, and assetmanagement decisions.
•Cost $100,000
•Funding –Gas Tax reserve
•Truck Mounted -Crane
•Sewer project
•The purpose of this crane is to assist with theremoval of pumps at our lift stations andtreatment plants. This replaces a non-CSAapproved piece of equipment currently beingused.
•Cost $15,000
•Funding –Sewer rate
2019-20 Proposed Capital Projects
•Maintenance hole Repairs & Infiltration Reduction-Improve wastewater treatment, reduce the costof pump wastewater and reduce the potential foroverflows and the release of untreated wastewaterinto the environment.
•Various locations
•Based on the review of previous reports (i.e.videoing and inspections), a work plan will bedeveloped to repair maintenance holes/collectionsystem piping to reduce infiltration (groundwaterentering the system through defects in sewer), aswell as investigate and possibly reduce sources ofinflow (groundwater entering the system throughinappropriate connections).
•Cost $50,000
•Pre-budget approval given
•Funding –Sewer rate
•Lift Station Panel Upgrades
•Various locations TBD based upon inspections
•Pumping station's are quite old, with 2 majorcomponents.Wetwell -need to refurbish ofinternal plumbing, reuse of existing pumps. Panel -controls are obsolete, with no SCADA, need toreplace. Expect one (1) each year based oninspections or two (2) of one component.
•Cost $65,000
•Funding –Gas tax reserve
2019-20 Proposed Capital Projects
•Pump replacements
•Various locations
•Plan for a replacement eachyear, repairs are covered byoperations funds
•Cost $25,000
•Funding –Sewer rate
•Gold River -WW Improvements–study
•Location -Gold River
•Study an issue that was lastaddressed in 2009, which mayrequire the design of awastewater system.
•Cost $20,000
•Funding –Sewer reserve (or GasTax)
2019-20 Proposed Capital Projects
•WWTP Improvements -Plant
Exp./Collection System Ext.–
Design
•New Ross
•Study and design the expansion
of wastewater service area in
New Ross.
•Cost $40,000
•Funding –Gas Tax reserve
•Wastewater collection –service
extension
•Mill Cove
•To extend 150m the wastewater
collection from the end of the
system on Foxwood to Parkwood
Drive, near the location of the
proposed apartment building.
•Cost $55,000
•Funding –Sewer reserve
2019-20 Proposed Capital Projects
•WWTP Improvements -UV/Sludge Chester –construct
•Location -Chester
•To complete upgrades that include install of UVdisinfection, improve aeration and construction ofnew building to house the UV system and provideoffice space. We have applied for ICIP funding andawaiting the results of our application.
•Applied for ICIP funding for CH, CB and OP, mightneed to scale back at least one (1) project toensure all three proceed, easiest to scale back isChester Basin with less pods and shorter extension,allow for future exp./ext.
•Cost $1,205,000
•Funding –1/3 provincial, 40% Federal, $321,373sewer reserve
•Exterior Renovations
•Location -Zoe Valle Library
•Exterior renovations (insulation, siding andwindows). Improvements based on recentinspection and 2017 memo. There is a need toconsult with the custodian and library committeeprior to completing any work.
•Cost $75,000
•Funding –General operating reserve
2019-20 Proposed Capital Projects
•Municipal Office Renovations
•Location -Chester
•A number of repairs are planned -new metal roof complete withchimney repairs, new siding/windowsto replace rotten siding on main officeand CAO office improvement.Additionally, construct a vestibule,improve side entrances andinvestigate improvements to HVACsystem in the annex.
•Cost $275,000
•Pre-budget approval given
•Funding –General operating reserve
•Boat Launches -Deep Cove &BorgelsPt
•Location -Deep Cove
•Boat launch -Repairs to Deep Cove in2019, to extend length to improve use
•Location -Borgels Point
•Floats -Repairs to Borgels Point sincethe structure is falling apart and notwell supported
•Cost $35,000
•Pre-budget approval given
•Funding –General operating fund
2019-20 Proposed Capital Projects
•Resource Centre –Roof
•Location -New Ross
•The roof is aged and has leaked in thepast. It needs replacement.
•Cost $25,000
•Funding -General operating fund
•Fire Protection System -Pump houserehabilitation
•Location -Mill Cove
•Council directed to proceed with Option #1, refurbishment/rehabilitation of existingpump house, reservoirs and distributionsystem, repair distribution system 1 km)over a number of years, not factoring inextensions
•The pump house and reservoirs are veryold and have reached the end of theirdesign life and require rehabilitation andor replacement.
•Cost $850,000
•Funding –Debt
REQUIRED MOTIONS
That Municipal Council:
•Approve the 2019/20 Capital Budget in the amount of $6,425,264
•Approve the 2019/20 Operating Budget and Business Plan in theamount of $29,170,534
•Approve the reserve transfers as noted the 2019/20 Business Plan forboth Capital and Operating
•Set the Residential Tax Rate at $0.705 per $100 of Assessment
•Set the Commercial Tax Rate at $1.53 per $100 of Assessment
•Set the Solid Waste Rate at $0.1205 per $100 of Assessment
•Set the Sewer EDU Rate, Private Well Rates and Street Light Rates asnoted in the 2019/20 Business Plan