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HomeMy Public PortalAbout2019-06-20_COW_Public Agenda PackagePage 1 of 2 of Agenda Cover Page(s) Committee of the W hole AGENDA Thursday,June 20, 2019 Chester Municipal Council Chambers 151 King Street, Chester, NS 1.MEETING CALLED TO ORDER. 2.APPROVAL OF AGENDA/ORDER OF BUSINESS. 3.PUBLIC INPUT SESSION (8:45 A.M.–9:00 A.M.) 4.MINUTES OF PREVIOUS MEETING: 4.1.Committee of the Whole –June 6, 2019 5.PUBLIC PRESENTATIONS: 5.1 Presentation from Sharon LeBlanc,SSWAP Work Centre Manager regarding South Shore Work Activity Program (SSWAP). 6.MATTERS ARISING. 7.POLICY DEVELOPMENT/REVIEW. 8.CORRESPONDENCE: 8.1 Email dated June 12, 2019 from Royal Canadian Legion,Bridgewater, requesting approval for a low-level fly-past for Remembrance Day. 9.NEW BUSINESS: 9.1 Request for Decision prepared by Engineering and Public Works Department dated June 20, 2019 regarding Service Contract –Pre-qualification of Consulting Engineers. 9.2 Budget Discussion –Operating and Capital Budget 2019-20 –Director of Finance. (deferred at Council Meeting –June 13, 2019) 10.IN CAMERA: 10.1 Section 22(2)(e) of the Municipal Government Act –Contract Negotiations – Internet.(TBC) 11.ADJOURNMENT. Page 2 of 2 APPOINTMENT 9:15 a.m.Sharon LeBlanc,SSWAP Work Centre Manager regarding SSWAP Program. www.sswap.ca Program Summary 1 SOUTH SHORE WORK ACTIVITY PROGRAM 23 Collicutt Road, PO Box 187, Chester NS B0J 1J0 Phone: 902-275-5585 Fax: 902-275-2249 Website: www.sswap.ca Email: info@sswap.ca At the South Shore Work Activity Program (SSWAP) we believe in giving people the opportunity to enhance employability and essential skills, experience personal growth, and plan for their future. We provide assessment, instruction and related work skill programs to individuals 18 years of age and older whose personal, physical or social situations may be preventing them from finding or retaining employment. Located just off Highway 103 at exit 8, we serve individuals from Lunenburg and Queens Counties as well as the western tip of Halifax County. Transportation to our program is available for participants. The program itself is presented on an intensive and relatively short-term basis and is specifically designed to address individual participant needs, interests and any barriers. Advancement through the program is based on individual progress and regular assessment. During the program, participants work hands on in four supervised work activity areas. Their participation permits them to gain skills and receive feedback on their abilities as well as where they may need improvement, while allowing them to experience working in a number of different settings. The work skill areas include: Woodworking/Workshop; Food Services; Janitorial/ Environmental Services and Reception/Customer Service. We also work with participants during their time in the program to assist them in enhancing other skills through program areas such as: Employability Skills, Life Success Skills and Personal Development; Upgrading for Math and English; Workplace Literacy; Budgeting; Healthy Living; Portfolio Development; Career Exploration; and, Computer Fundamentals. www.sswap.ca Program Summary 2 SSWAP participants go on work placements as well. Community Work Placement Hosts work closely mentoring the participant while they work 3 – 4 days per week. There is open and regular communication between SSWAP’s Program Leader and the Work Placement host to ensure a positive work relationship. Certifications in Emergency First Aid, Food Safe Level 1 and W HMIS are offered regularly during the program to allow participants to be current in these three accreditations. Counselling support is provided through an assigned instructor/counsellor when a participant starts the program. An individual goal action plan is formulated which identifies personal, educational and vocational goals; the participant and the counsellor meet regularly to discuss progress and any concerns. Follow up support is done at regular intervals with SSWAP graduates for one year through phone contact. Graduates are also encouraged to initiate contact with program staff should they have any employment or vocational concerns. People who participate in SSWAP have a better understanding of what it takes to be successful in the work world as well as in their personal lives. They are better equipped to flourish in their work, have an enhanced understanding of what employers are looking for and how to meet those expectations. SSWAP is dedicated to assisting people turn abilities into opportunities! So if you know of anyone living on the South Shore who may want to enhance their employability and essentials skills as well as gain valuable knowledge and experience to better succeed, or if you know of any employers who would like to b ecome a work placement host, SSWAP would love to hear from them. Contact us at 902.275.5585, e-mail us at info@sswap.ca or drop in to our program at 23 Collicutt Road, Chester, NS. You can also visit our website at www.sswap.ca . Rev. 06/19 Royal Canadian Legion, Branch # 24 Phone: 902-543-3203 78 Churchill Street Bridgewater, Nova Scotia B4V 1R7 E-mail: info@bridgewaterlegion.ca Wednesday June, 12, 2019: Your Worship Warden Allen Webber, Re: Remembrance Day Flyby Last year, with your support, we were successfully with an aircraft flyby over the Cenotaphs of eight Lunenburg County Communities. Feedback from the communities who received the flybys were extremely positive and has prompted us to try and conduct another flyby for this year’s Remembrance Day Ceremonies. We are again planning to conduct flybys over the following communities: Bridgewater, Chester, Chester Basin, Lunenburg, Mahone Bay, New Germany, New Ross, Chelsea and Western Shore. (These communities were selected based on the most direct aircraft approaches.) Comrade Darryl Cook, Zone 13 Commander of the Royal Canadian Legion (South Shore) is fully aware and supportive of this project. If you would like your community to again participate and experience this flyby and because time is of the essence, I will need the following information from you on or before Friday July 12th, 2019: -Letter of support from the Mayor allowing a low-level flyby as low as 500' over your community; -Name, e-mail address and telephone number of a contact person. -Please send the letter directly to me via email in Word or PDF format -Address the letter to: -A3 Special Events -1 Canadian Air Division -Po Box 17000 Stn Forces -Winnipeg, Manitoba, R3J 3Y5 Military flybys are usually confirmed one week prior to the event and are subject to availability of aircraft, weather and other military commitments. The flight plans and the final list of towns that will participate are at the discretion of the Special Events Coordinator. If you have any questions or require additional information, please do not hesitate to contact me at 902-523- 5065 or e-mail sdc73240@gmail.com Yours in Comradeship Sam Collicutt Chairman November 11th Committee Wayne Thorburne President, Bridgewater Branch # 24 Royal Canadian Legion Operating and Capital Budget 2019-20 Council June 13, 2019 Draft 1 OVERVIEW •Operating Budget $ 26,648,446 (excludes 19-20 depreciation expense) $ 29,179,534 (with depreciation) •Capital Budget $6,425,264 (Hwy 3 amount TBD) Borrowing $ 3,920,000 -leachate treatment plant $2.5M; Fire protection sys Mill Cove $850K; Landfill (road improvements, truck, 2nd tower, scale house software & D6 dozer $570K) •Proposed 2019/20 Tax Rate •Residential $0.705 per $100 of Assessment (same as last yr.) •Commercial $ 1.53 (same as last yr) •Solid Waste Rate $0.1205 (same as last yr) Overview-Impact of Tax Rate •Impact on residential property assessed at $100,000 •70. 5cents $705.00 (Residential Rate) •12.05 cents $120.50 (Solid Waste Management) $825.50 •Service level enhancement –Economic Development (ED)-KMIndustrial Park concept design, Wireless broadband internet project &Regional ED projects; Fire Protection –fire risk assessment; InternalControls-security review, audit tracking & PO Module; grants toorganizations; water strategy and water program contingency; •Initiatives that achieve Council’s strategic plan goals and areimportant to our residents. The following slides highlight budgetitems related to five strategic goals. BUDGET HIGHLIGHTS Categorized by Strategic Goals 1. Maintain a High Level of Fiscal Responsibility •Internal Controls -Purchase Order Module ($24K), audit tracking ($2k), security review($4k), Laserfiche training software ($5k) •Increasing Reserves ($3.3 M transferred in) •Development of a Funding strategy (incl. debt, tax rate, reserves, asset mgmt.) •Procurement Policy Review •Development of an Expense and Hospitality Policy •Financial report writer software ($6k) 2. Continually Improve Satisfaction with Municipal Services •Information Access & Protection Policy •Asset Management & Service Capacity Review continues •Shared Service Delivery continues –Building Inspection; Fire Inspection;Dangerous/Unsightly •Fire protection services –fire risk assessment review ($50k) •Signage by-law and Highway signage project ($10k) •Strategy for municipal water, wastewater and landfill transition ($50k) •Strategy for managing of streetlights •Open space plan 3. Ensure Sufficient Infrastructure to best serve residents & businesses •Capital budget of $6,425,264 (highway 3 amount TBD) •Roads strategy for prioritization and funding •Leachate treatment plant at Kaizer Meadows ($2.5M included in capitalbudget) •Accessibility Committee / Administration building plan •Asset Management Policy and Strategy (also part of meeting goals 1 and 2) •Kaizer Meadows Road Improvements design ($50k included in capital budget) •Strategy for municipal water, wastewater and landfill transition ($50k) (also ingoal 2) •Highway 3 Streetscape Implementation ($TBD for capital budget) •Well Upgrade By-law –continue to offer loans for upgrades (also goal 4) •Dredging of landfill lagoons ($155k) •Inland and Coastal flood plain mapping ($178k in capital budget) BUDGET HIGHLIGHTS Categorized by Strategic Goals 4. Strengthen and Support Environmental, Cultural and SocialResources •Municipal Plan Review continued ($15K) •Free water program contingency in case of dry season ($10k) •New Ross Community School Use ($5.6K) •Pro Kids Funding Raising ($35K in revenue; $35k in expense) •Low Income –Property Tax Rebate ($52K) •Tax Exemption / Reduction Program for Non -Profit Organizations ($237k) •Grants to organizations (All Grants $596K; up from $326) •Well Rehabilitation Program (also goal 3) •Water Quality Monitoring -Fox Pt Lake; Sherbrooke Lake •Active Living Strategy Update •Develop options for Danny Haughn property •Open space plan BUDGET HIGHLIGHTS Categorized by Strategic Goals 5. Reinforce Positive Image through Leadership in Public Engagement andCommunications •Municipal Plan Review ($15K) •‘Voices and Choices’–Web based public engagement tool ($10K) •Municipal Newsletter ($13.3K) •Municipal Awareness Celebration ($15k) •Consultation with Fire Commissions on fire risk assessment 6. Promote Conditions Conducive to Fostering Economic Prosperity •Sector Strategy continued ($15K) phase 2 of 3 •Agriculture day ($3k) •Local Business Excellence Awards ($4K) •Tourism Grants ($18K) •Tourism Chester ($49k) •Kaizer Meadows Industrial Park development –Design ($50k) •Landfill –transition to Sustane •Economic Development Sponsorship Grants ($5k) •Aspotogan Ridge development •Rural internet –wireless broadband project contract with TNC ($85k) BUDGET HIGHLIGHTS Categorized by Strategic Goals COMPARISION OF TAX RATES -RESIDENTIAL Municipality 2016/17 2017/18 2018/19 2019/20 16/17 Tax Effort* 17/18 Tax Effort* Queens (rural)1.0200 1.0200 1.0400 1.0600 2.7%2.7% Hants, West 1.0160 1.0160 1.0163 1.0323 2.3%2.4% Kings 0.8530 0.8530 0.8530 0.8530 2.1%2.1% Hants, East 0.8704 0.8585 0.8607 0.8527 2.6%2.7% Lunenburg MD 0.8100 0.8100 0.8100 0.8100 2.3%2.2% HRM rural 0.6290 0.6340 0.6405 0.6370 3.5%3.6% Town Bridgewater 1.6500 1.6500 1.6500 1.6500 4.4%4.5% Town Lunenburg 1.3140 1.3330 1.3440 1.3440 4.9%4.9% Town Mahone Bay 1.1370 1.1900 1.2200 1.2500 4.6% Chester MD 0.6850 0.7050 0.7050 0.7050 3.2%3.4% Above rural rate are base rates per $100 of assessment; area rates are additional * The residential tax effort indicator is total residential tax per dwelling unit divided by median household income. Risk thresholds are: Low <4%; Moderate 4-6%; High >6%. This is to assess the affordability of taxes. This has been calculated by Dept. Mun. Affairs. COMPARISION OF TAX RATES-COMMERCIAL Municipality 2016/17 2017/18 2018/19 2019/20 HRM rural 2.510 2.542 2.592 2.647 Kings 2.280 2.280 2.287 2.287 Queens rural 2.120 2.120 2.140 2.160 Hants,East 2.710 2.660 2.610 2.600 Lunenburg MD 1.957 1.957 1.957 1.957 Hants West 1.800 1.800 1.800 1.800 Town Bridgewater 3.990 3.970 3.970 3.970 Town Lunenburg 3.276 3.286 3.320 3.320 Town Mahone Bay 3.013 2.980 3.080 3.160 Chester MD 1.530 1.530 1.530 1.530 DISTRICT BUDGET SUMMARY Proposed 2018-19 2018-19 2018-19 2019-20 2019-20 2019-20 % change over (Draft Actual)(budget)(Bud Adj's)Baseline (New Bud)(budget)last yr. Budget Gross Expenditures 25,477,994$27,553,015$40,875$27,593,890$1,576,644$29,170,534$5.9% Non-Tax Revenue 6,690,440 6,287,768 133,833 6,421,602$990,669 7,412,271 17.9% Net Expenditures 18,787,555 21,265,247 (92,959)21,172,288 585,975 21,758,263 2.3% Less Depreciation -(2,489,220)(32,868)(2,522,088)$-(2,522,088) Sub Total 18,787,555 18,776,027 (125,827)18,650,200 585,975 19,236,175 2.5% Tax Revenue 18,840,922 18,776,027 457,348 19,233,375$2,800 19,236,175 2.5% Surplus (Deficit)53,368$(0)$583,175$583,175$(583,175)$0$ Non-Discretionary Expenditures Service 2018/19 2019/20 % Change Required contributions towards provincial services Education $4,873,192 $4,958,834 1.8% Regional Housing $20,000 $20,000 0.0% Corrections $236,665 $235,600 -0.5% Total required contributions to Provincial services $5,129,857 $5,214,434 1.6% Municipal services provided by others Policing –RCMP $1,812,597 $1,827,804 0.8% Public Library $69,015 $69,015 0.0% Provincial Roads $188,744 $192,511 2.0% Assessment Services $347,880 $352,585 1.4% Total Municipal services provided by other $2,418,236 $2,441,915 1.0% Provincial = 19.6 % of MODC’s Gross Expenditures (excl. depreciation) Municipal = 9.2% of MODC’s Gross Expenditures Cost of Services How is your tax dollar spent (1,000,000) - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 Operating Budget –Revenue Summary Details on next slide Municipality of Chester Statement of Operations 2018-19 2018-19 2019-20 2019-20 2019-20 2019-20 Operating Fund (by program)(Draft Actual)(budget)(Bud Adj's)(New Bud)(budget)% Change Revenue Taxes 13,838,223 13,809,951 351,689 0 14,161,640 2.5% Fed and prov grants 630,381 676,601 (50,457)616,150 1,242,294 83.6% Revenue by Program (Sales of services, own source revenue, transfers, interest, grants Finance 295,302 215,305 38,244 0 253,549 17.8% Public works 9,477 9,477 0 0 9,477 0.0% General government 304,779 224,782 38,244 0 263,026 17.0% Animal Control 36,142 34,925 0 0 34,925 0.0% REMO 7,296 7,003 0 0 7,003 0.0% Fire Protection 1,932,208 1,902,552 50,727 0 1,953,279 2.7% Building inspection 42,267 35,045 0 46,190 81,235 131.8% Fire inspection 9,969 9,855 0 0 9,855 0.0% Protective services 2,027,882 1,989,381 50,727 46,190 2,086,298 4.9% Roads 162,402 153,275 6,597 2,800 162,672 6.1% Streetlights 110,487 109,675 (2,489)0 107,186 -2.3% Transportation services 272,889 262,950 4,108 2,800 269,858 2.6% Sewers 953,516 942,500 0 0 942,500 0.0% Waste collection 2,061,499 2,077,698 115,184 0 2,192,882 5.5% Landfill 4,257,048 3,745,009.226 114,608 0 3,859,618 3.1% Recycling 56 500 0 0 500 0.0% Environmental health services 7,272,119 6,765,707 229,792 0 6,995,500 3.4% Economic development 400 0 7,500 0 7,500 Planning 68,650 67,746 (1,164)0 66,582 -1.7% EcoPark 29,521 25,000 0 0 25,000 0.0% Wind turbine 715,671 760,000 10,000 0 770,000 1.3% Environmental development services 814,242 852,746 16,336 0 869,082 1.9% Recreation 133,827 148,050 (13,400)0 134,650 -9.1% Recreation and cultural services 133,827 148,050 (13,400)0 134,650 -9.1% Transfers from reserves and prior surplus*237,020 333,628 (35,858)328,329 626,099 87.7% Total revenues 25,531,362 25,063,795 591,182 993,469 26,648,446 6.3% ADDITIONS –Budget revenue adjustments PROGRAM DESCRIPTION COMMENT Revenue ONETIME REOCCURING REVENUES Taxes General tax revenue Assessment increase 355,311$355,311$ Taxes Deed transfer tax Adjusted budget to match historical actuals (3,622)(3,622) Taxes Solid waste collection and disposal Area rate assessment increase 52,024 52,024 Grants Province one time item removed (34,457)(34,457) Grants Federal Global Affairs Canada grant re: sector strategy 7,500 7,500 Grants Other one time item removed (16,000)(16,000) Transfer from Reserves Prior years' surplus General surplus (35,858)(35,858) Finance Return on investments Increase in rates 36,644 36,644 Finance Various fees Adjusted budget to match historical actuals 1,600 1,600 Fire Protection Collections for fire commissions Assessment increase 50,727 50,727 Roads Collections for private road associations 6,597 6,597 Streetlights Area rates Assessment increase (2,489)(2,489) Waste collection Region 6 diversion funds Adjust budget as actual funds higher than 18-19 budget 63,160 63,160 Landfill Solid waste disposal fees revenue Changes in tipping fees, tonnages, etc.114,608 114,608 Planning Various (1,164)(1,164) Wind turbine Wind turbine revenue Adjusted budget to match historical actuals 10,000 10,000 Recreation Various (13,400)(13,400) 591,182 7,500 583,682 Total 591,182 591,182 Operating Budget –Expenditure Summary Details on next slide Details 2nd following slide 2018-19 (Draft Actual)2018-19 (budget) 2019-20 (Bud Adj's) 2019-20 (New Bud) 2019-20 (budget)% Change Expenditures (exluding depreciation) Council 531,381 519,331 3,509 284,876 807,716 55.5% CAO 578,469 722,682 28,990 47,450 799,122 10.6% Finance 1,271,495 1,295,027 33,720 12,036 1,340,783 3.5% Information services 436,269 479,852 2,973 26,100 508,926 6.1% Municipal properties 420,739 471,459 (9,341)2,500 464,618 -1.5% Public works 262,501 267,981 8,687 0 276,668 3.2% General government 3,500,853 3,756,333 68,538 372,962 4,197,832 11.8% Policing & corrections 2,067,272 2,073,642 14,142 0 2,087,784 0.7% Bylaw 31,760 48,663 17,805 0 66,468 36.6% Animal Control 63,580 70,400 0 0 70,400 0.0% REMO 36,437 41,579 2,267 10,000 53,846 29.5% Fire Protection 1,986,342 1,997,706 57,990 52,000 2,107,696 5.5% Building inspection 168,010 237,258 26,568 66,751 330,577 39.3% Fire inspection 61,942 75,214 8,738 500 84,453 12.3% Protective services 4,415,342 4,544,463 127,510 129,251 4,801,223 5.6% Roads 541,851 593,868 (18,707)12,545 587,706 -1.0% Streetlights 106,259 109,611 0 0 109,611 0.0% Transportation services 648,109 703,479 (18,707)12,545 697,317 -0.9% Sewers 779,618 763,008 73,554 3,000 839,562 10.0% Waste collection 1,438,199 1,409,448 (9,417)0 1,400,031 -0.7% Landfill 3,562,887 3,717,044 414,575 242,000 4,373,619 17.7% Recycling 48,949 58,603 (1,218)0 57,385 -2.1% Environmental health services 5,829,653 5,948,103 477,494 245,000 6,670,597 12.1% Public health 76,361 106,184 (81)0 106,103 -0.1% Public health services 76,361 106,184 (81)0 106,103 -0.1% Economic development 260,544 317,572 (76,229)162,831 404,173 27.3% Planning 472,076 565,333 4,179 10,000 579,512 2.5% EcoPark 116,951 26,877 (4,501)0 22,376 -16.7% Wind turbine 394,499 412,877 31,946 0 444,823 7.7% Environmental development services 1,244,070 1,322,658 (44,605)172,831 1,450,884 9.7% Recreation 752,600 810,236 54,519 0 864,755 6.7% Heritage properties and Library 68,715 69,515 0 0 69,515 0.0% Recreation and cultural services 821,315 879,751 54,519 0 934,270 6.2% School board mandatory contribution 4,873,192 4,873,192 85,642 0 4,958,834 1.8% Transfers to reserves 4,069,099 2,929,633 (742,302)644,055 2,831,386 -3.4% Total expenditures 25,477,994 25,063,795 8,007 1,576,644 26,648,446 6.3% Surplus (deficit) - General Operating 53,368 (0.00)583,175 (583,175)0.00 ADDITIONS –Budget expense adjustments PROGRAM DESCRIPTION COMMENT NET Expense (Revenue)ONETIME REOCCURING EXPENDITURES All Wages and employee benefits Step increases and CPI increases 159,115 159,115 Finance Low income tax exemptions Actual is trending higher than prior budget 12,000 12,000 Finance Assessment services PVSC cost allocation 4,705 4,705 Municipal property Capital funded out of revenue Tied into capital budget (38,125)(38,125) Policing/Corrections RCMP contract Policing 15,207 15,207 Policing/Corrections Transfer to Province Corrections (1,065)(1,065) REMO REMO budget Cost allocation 2,254 2,254 Fire Protection Fire commissions insurance Recovery of insurance premiums (6,396)(6,396) Fire Protection Remittance of collections To fire commissions 51,488 51,488 Roads Provincial Roads contract Regent St last year was one time (40,983)(40,983) Roads Private roads remittance of collections 9,812 9,812 Roads Sidewalks - snow removal 12,500 12,500 Sewers Sludge removal 20,000 20,000 Sewers Capital funded out of revenue Tied into capital budget (10,000)(10,000) Landfill R&M - new loader 30,000 30,000 Landfill Capital funded out of revenue Tied into capital budget 10,000 10,000 Landfill Landfill closure & post closure 77,063 77,063 Landfill Sustane fees As per contract and estimated implementation schedule 101,213 101,213 Economic Development Marketing and promotions Reduce requirements $20k and sector strategy $15k (35,000)(35,000) Economic Development REN REN wound-up (45,794)(45,794) Planning Professional consulting services Increase from $2k to $15; last 2 years averaged $9K 13,000 13,000 Planning Special projects Water quality monitoring 5,500 5,500 Planning Planning review Public consultation services done (10,000)(10,000) Wind Turbine General maintenance Increase as per Enercon contract 37,434 37,434 Recreation Recreation grants 17,000 17,000 Recreation Church memorial park grant Increase approved by Council 35,000 35,000 School Board Mandatory contribution to education Increase in uniform assessment 85,642 85,642 Transfers to reserves Operating Landfill host fees $56k; Mill Cove wells $(35k); general tfr $(175k)(143,911)(143,911) Transfers to reserves Parkland Open space revenue tfr to reserves (2,500)(2,500) Transfers to reserves Sewer Net sewer revenue tfr to reserves (76,600)(76,600) Transfers to reserves Wind Net wind turbine revenue tfr to reserves (21,946)(21,946) Transfers to reserves Tip fee (operating reserve)Landfill budget balanced vs planned surplus (497,345)(497,345) All Debt service charges 207,681 207,681 All various budget changes 31,058 31,058 8,006 35,000 (26,994) Total 8,006 8,006 ADDITIONS-NEW BUDGET ITEMS PROGRAM DESCRIPTION COMMENT MANDATORY DISCRETIONARY ONETIME REOCCURING Federal Grants Federal gas tax grant One time increase announced in Federal budget (616,150)(616,150) Transfer from surplus Street lights accumulated surplus To use surplus to balance specific st light area rates (7,648)(7,648) Council Grants to organizations Major grant increases 234,981 234,981 Council Training and professional development Initial Council training budget 5,000 5,000 Council Council remuneration Due to tax changes increase to keep net pay the same 29,895 29,895 Council Municipal awareness celebration Initial budget for municipal awareness 15,000 15,000 Transfer from Reserves (Wind)Fund grants to organizations (234,981)(234,981) CAO Professional consulting services Water strategy, wastewater strategy, landfill transition, etc.50,000 50,000 CAO Legal services Various issues requiring legal counsel 12,000 12,000 CAO Transfer to IS Newsletter (14,550)(14,550) Finance Computer service/maintenance Security review $4,036; audit tracking $2,000; F9 report writer software $6,000 12,036 12,036 Information Services Newsletter & promotional items $14,550 of costs moved from CAO 18,300 18,300 Information Services Photo contest 1,000 1,000 Information Services Community Garden 1,500 1,500 Information Services Laserfiche learning centre training Training modules made available for staff use 5,300 5,300 Municipal properties Minor assets Build shelving for rented storage units 2,500 2,500 REMO Water Program Contingency for a dry season 10,000 10,000 Fire Protection Professional consulting services Fire risk assessment 50,000 50,000 Fire Protection Fire EAP program Employee assistance program 2,000 2,000 Building inspection Shared inspection services Budget increase from $115k to $173 less funding 20,561 7,501 13,060 Fire Inspection Advertising 500 500 Roads Sidewalk maintenance Budget for repairs of sidewalk ornamental streetlights 10,000 10,000 Private Roads Kelly Drive New private road maintenance area rate 2,545 2,545 Private Roads Kelly Drive Area rate (2,800)(2,800) Landfill Engineering $72k; Excavator RM $15K Hydrogeological assessment; closure study; R&M 87,000 87,000 Landfill Lagoons Dredging 155,000 155,000 Sewer General maintenance One time increase for the water treatment system W.S.3,000 3,000 Economic Development Salary/Wages Backfill leave of absence 58,761 58,761 Economic Development Regional economic development projects Partner with other municipal units 10,000 10,000 Economic Development Tourism development Tourism map $1.6k; Tourism NS marketing program $6.7k 8,370 8,370 Economic Development Special projects Wireless broadband project 85,700 21,400 64,300 Transfer from Reserves (Gas Tax)Fund economic development special projects (85,700)(21,400)(64,300) Planning Special projects Highway signage project 10,000 10,000 Transfer to Reserves Operating reserve Waste collection area rate $27,905, Gas Tax $616,150 616,150 27,905 644,055 475,582 107,593 446,055 137,120 Total 583,175 583,175 Expense (Revenue) 2018-19 Operations variances Suggest that whole surplus be transferred to the Operating Reserve as the Operating Fund Accumulated Surplus is already above the suggested balance of $1,500,000 per Policy P-81.This is reflected above. Variance Revenue / Program Expense Variance Explaination 16,125$Deed transfer tax 12,713 Taxes - residential 3,965 Fines revenue - Dept of Justice 82,897 Interest income - rates increase Rates have increased and higher monthly balance (6,853)Interest ion unpaid taxes 512,039 Landfill revenue - tonnage increase Tonnage up and includes $122k insurance revenue 27,304 CAO - staff salaries Temporary vacancy 62,140 CAO - professional consulting services Budget for asset management not spent 28,943 Finance - computer service and maintenance (PO module)PO module project not yet initiated 25,093 Information Services - computer service and maintenance 40,792 Municipal property - capital out of revenue Underspent in chester Basin wharf and Duke St. sidewalk drainage 4,280 Building permits revenue 275 EcoPark rent 9,095 RCMP expenses (3,526)Building inspection salaries 40,606 Building Insp - capital out of revenue Inspection shared services software purchases delayed 2,980 Fire inspection salaries 25,218 Road maintenance municipal roads (5,775)Road - sidewalks maintenance municipal roads 29,960 Road - sidewalks snow removal 154,157 Landfill expenses Sustane fees delayed $668k; closure costs $(192)k; capital out rev $(118)k; fire exp $(163)k; Equip. rental $(49)k 2,247 Economic development salaries 21,348 Planning salaries Temporary vacancy 16,811 Planning review expense Some work carried over to 2019-20 18,378 Wind turbine 12,186 Recreation - wages (1,139,466)Transfer to reserves (Wind, Sewer. Landfill, etc)Including $1,000,000 for the current year's surplus (6,067) 53,368 Total variance forecast (59,435)$Other differences LANDFILL BUDGET Tonnage Rate Amount %Amount Revenues Tip Fees-Lunenburg Waste Mgt.9,900 72.64$719,136$100%719,136$ Tip Fees - Town of Lunenburg 300 72.64$21,792 100%21,792 Tip Fees - Town of Lunenburg ICI 300 72.64$21,792 100%21,792 Tip Fees-Valley Waste Mgt.23,500 70.99$1,668,265 100%1,668,265 Tip Fees-Minas Basin Waste Mgt.700 66.00$46,200 100%46,200 Tip Fees - HRM Organics 500 76.80$38,400 100%38,400 Tip Fees - HRM Commercial 10,000 58.00$580,000 100%580,000 Admin Fees-Landfill --$196,629 0%- Other Landfill Tipping Fees 3,100 Various 177,758 100%177,758 Landfill Tipping Fees Sustane (new)1,539 50.00$76,950 100%76,950 Revenue-Fire Insurance Claim -- Share of deficit-Valley Waste Mgt.50,646 79.39%50,646 Miscellaneous Tipping Fees not shared 17,800 septage C&D etc 262,050 - Subtotal 67,639 3,859,618 3,400,939 MODC curbside 2,400 70.99$-170,376 Mun. of Chester residuals - no fee charged 600 70.99$-42,594 Revenue Sub-Total 70,639 3,859,618 3,613,909 Expenses summary Landfill Salaries 564,476 67.5%381,259 Landfill Operating Expenses 1,839,527 75.2%1,383,307 Landfill Closure 2 Expenses 562,241 100.0%562,241 Landfill Capital from Revenue Projects 40,000 25.0%10,000 Landfill Debt Charges 1,367,376 94.4%1,290,336 Depreciation 1,526,868 0.0%- 5,900,487 61.5%3,627,143 Less: Depreciation (1,526,868)- Expense Sub-total 4,373,619 3,627,143 Surplus (Deficit) {20.61% of $63,880 deficit](514,001)(13,234) After balanced budget presented to Valley Waste, additiponal $87,000 of expenses added to the budget of which $63,880 allocated to partnership, of which Valley's share is $50,646. Allocation Waste Collection and Disposal Area Rate 2018-19 2019-20 (budget)(budget) Waste Collection - excluding area rate Revenue - excluding area rate 219,187 282,347 Expenditures (1,409,448)(1,400,031) (1,190,261)(1,117,684) Landfill Revenue 3,745,009 3,808,972 Expenditures (3,717,044)(4,373,619) Sub-total = per landfill slide 27,966 (564,647) Transfer host fee revenue to reserves (140,214)(196,629) Sub-total = per 'landfill' slide (112,248)(761,276) Partnership net revenue to reserves (497,345)63,880 Add back MOC's share of surplus incl in Valley amounts deducted 66,867 (13,164) (542,726)(710,561) Recycling Revenue 500 500 Expenditures (58,603)(57,385) (58,103)(56,885) Finance Interest on overdue accounts 2,500 2,500 Amount to be funded by the area rate (1,788,591)(1,882,630) Area rate Assessment 1,542,333,000 1,585,506,300 Rate 0.1205 0.1205 Revenue 1,858,511 1,910,535 Surplus (Deficit)69,920 27,905 REVENUE –2019-20 •Landfill Tip Fee $70.99 -decrease $18.07 per tonne from $89.06 •EDU Rate remains the same at $600 •Solid Waste Collection rate held at $0.1205/ $100 •Residential Tax Rate held at $0.705/$100 •Commercial Rate held at $1.53 /$100 •Street Light Rates –see slide #30 Tax Revenue $19,236,175 (prior year $18,777,570) General Property Tax 65.4% Grants in lieu 0.8% Wind Farm 3.4% Deed Transfer Tax 5.1% Aliant/NSPI Tax 0.4% Solid Waste Rate 9.9% Sewer Rate 4.9% Private Road charges 0.8%Streetlights 0.6% Fire Area Rate 8.7% Tax Revenue $19,236,175 Non-Tax Revenue $7,412,271 (prior year $6,277,726) Sales of Services (except solid waste) 12.5% Services to Other Governments (except solid waste) 3.4% Solid Waste fees 49.4% Other Revenue From Own Sources 6.5% Unconditional Transfers 0.2% Conditional Transfers 18.9% Transfers from Reserves and Surplus 8.4% Interest 0.7% Non-Tax Revenue $7,412,271 SEWER RATE -Contributions to Sewer Reserve for 2019/20= $102,900 Year Rate 2016/17 $550 2017/18 $600 2018/19 $600 2019/20 $600 SEWER RATE ANALYSIS : $600 EDU + CPI Sewer plants and lines -tangible capital assets at March 31, 2018 –cost $14,603,830; NBV $5,975,000 Revenue 2019-20 2020-21 2021-22 2022-23 Area rate (incl. assumed CPI increase starting 20-21)$942,500 $956,638 $970,987 $985,552 Expenses Salaries 253,242 257,041 260,896 264,810 Operating 373,530 376,088 381,729 387,455 Capital from Area rate 90,000 50,000 50,750 51,511 Debt Charges 122,790 120,382 120,787 152,718 Surplus (Deficit)102,939$153,127$156,825$129,058$ Reserves Opening Balance 673,349$390,408$88,247$3,062$ Transfer to (Additions) (Surplus (Deficit) above)102,900 153,100 156,800 129,100 Transfer to fund capital 396,373 460,000 242,889 70,000 Interest earned 10,532 4,739 904 652 Closing Balance 390,408$88,247$3,062$62,815$ Sewer Rate Analysis –CPI increase 2019-20 Previous Sewer Rate analysis includes a CPI fee increase starting in 2020-21 Revenue 2019-20 2020-21 2021-22 2022-23 Area rate 942,500$956,638$970,987$985,552$ CPI per budget assumptions 1.5%1.5%1.5% Revised rate 600.00$609.00$618.14$627.41$ Revised area rate revenue 942,500$956,638$970,995$985,557$ Increased area rate revenue over $600 fee -$14,138$28,495$43,057$ Cumulative increase in area rate revenue -$14,138$42,632$85,689$ Impact of starting the CPI increase in 2019-20 Revenue 2019-20 2020-21 2021-22 2022-23 Area rate 942,500$956,638$970,987$985,552$ CPI per budget assumptions 2.2%1.5%1.5%1.5% Revised rate 613.20$622.40$631.74$641.22$ Revised area rate revenue 963,235$977,687$992,358$1,007,250$ Increased area rate revenue over $600 fee 20,735$35,187$49,858$64,750$ Cumulative increase in area rate revenue 20,735$55,922$105,780$170,530$ Additional amount that could be transferred to Reserve Annually 20,735$21,049$21,363$21,693$ Total 20,735$41,784$63,148$84,841$ AREA RATES Rate 2018-19 2019-20 Waste Collection & Disposal (new /old carts)$0.1205 $0.1205 Sewer Rate (EDU)$600.00 $600.00 OTHERS Fire Protection Rate TBD Village Commission Rate TBD Private Road Improvement Rates/Charges : See Budget Document Private Road Maintenance Rates/Charges : See Budget Document OTHER AREA RATES Private Wells –Mill Cove 2018-19 2019-20 Individual W-1 $700 $0 –term for charge ended Individual W-2 $500 $0 –term for charge ended Multi-Unit Group A $4,200 $0 –term for charge ended Multi-Unit Group B $9,800 $0 –term for charge ended School $9,000 $0 –term for charge ended Aces School –Sprinkler $ 9,477 $9,477 STREET LIGHT RATES 18-19 Closing 19-20 Closing 2017-18 2018-19 Accumulated 2019-20 Opr.2019-20 19-20 Tfr from 2019-20 Net Opr Accumulated District Location Area Rate Area Rate Surplus (Deficit)Surplus (Deficit)Area Rate Accum surplus Rev (Exp)Surplus (Deficit) 2 District 2 - Hubbards D102 0.030 0.0294 23,620.78 (6,783.00)0.025 6,783.00 -16,837.78 3 East Chester D103 0.016 0.0160 431.28 (32.00)0.015 32.00 -399.28 1 Islandview & Chester Downs D201 0.024 0.0239 0.020 -- 1 Commons Downs D201 0.024 0.0239 0.020 -- 3 Target Hill Rd & Commons Rd.D203 0.024 0.0239 4,000.77 (773.00)0.020 773.00 -3,227.77 4 District 4 – Chester Basin D104 0.024 0.0232 (3,627.02)2,550.00 0.024 2,550.00 (1,077.02) 5 Station Road D405 0.032 0.0320 408.51 (3.00)0.031 3.00 -405.51 5 D 5 - intersections D305 0.003 0.0030 (2,545.45)1,766.00 0.004 1,766.00 (779.45) 5 Beech Hill Road D205 0.096 0.0951 402.12 (4.00)0.092 4.00 -398.12 5 Bridgeview Drive D105 0.032 0.0315 394.51 (17.00)0.030 17.00 -377.51 6 New Ross D106 0.070 0.0680 (4,510.35)804.00 0.080 804.00 (3,706.35) 7 Haddon Hill D107 0.012 0.0119 143.35 (36.00)0.011 36.00 -107.35 7 D 7 - Intersections B807 0.001 0.0010 1,181.42 103.00 0.001 103.00 1,284.42 19,899.92 (2,425.00)7,648.00 5,223.00 17,474.92 Rate, if global rate used, except for intersections 0.0269 0.0251 2019-20 Proposed Capital Budget (slide 1 of 2) Pre-budget Funding Reserve Grants/Other Operations Fund from Project Name Location / Notes Phase Project Cost Approval Reserves Type Funds or Area Rate Borrowing RECREATION & PARKS Trails - Surface Upgrades Western Shore 24,000 24,000 Gas Tax Trail swing gates Various locations 7,800 7,800 Gas Tax East River trail foot bridge East River 25,000 9,000 Gas Tax 16,000 Trails - Bridge Evaluation East River and Goat Lake 25,000 25,000 Gas Tax East River trail - trail head parking East River 15,000 15,000 Gas Tax Information Services Ortho Photography 53,000 53,000 53,000 Gas Tax Solid Waste Road Improvements Kaizer Meadows Design 50,000 50,000 3/4 Tonne Truck Kaizer Meadows Purchase 55,000 55,000 55,000 KM storage building roof replacement Kaizer Meadows 10,000 10,000 Second Tower Site (Valley)Kaizer Meadows 90,000 90,000 90,000 Chlorine Contact Chamber (not valley)Kaizer Meadows 30,000 30,000 30,000 Leachate treatment plant upgrade Kaizer Meadows 2,500,000 2,500,000 Dozer D6 (trade-in Dozer D5)Kaizer Meadows Purchase 350,000 350,000 Geo-tube replacement for septage lagoon Kaizer Meadows 100,000 100,000 Gas Tax Scalehouse software Kaizer Meadows Purchase 25,000 25,000 Community Development Joint Bldg Inspection software -Other funds - Mun. partners 101,826 115,000 65,871 35,955 Highway 3 Streetscape Implementation Various Construct TBD TBD Gas Tax 2019-20 Proposed Capital Budget (slide 2 of 2) Pre-budget Funding Reserve Grants/Other Operations Fund from Project Name Location / Notes Phase Project Cost Approval Reserves Type Funds or Area Rate Borrowing Community Development K.M. Industrial Park Development -Kaizer Meadows Design 50,000 50,000 Wind Rev Inland Floodplain modeling 78,638 78,638 40,052 Gas Tax 38,586 Coastal Floodplain modeling 100,000 100,000 Gas Tax Universal Sewer Projects: Truck Mounted - Crane Various Purchase 15,000 15,000 Maintenance hole Repairs & Infiltration Reduction Various Construct 50,000 50,000 50,000 Lift Station Panel Upgrades -Various Construct 65,000 65,000 Gas Tax Pump Replacements Various Construct 25,000 25,000 Gold River - WW Improvements Gold River Study 20,000 20,000 Sewer WWTP - Plant Exp./Collection System Ext.New Ross Study/Design 40,000 40,000 Gas Tax Wasterwater collection - service extension Mill Cove 55,000 55,000 Sewer Chester Sewer: WWTP Improvements - UV/Sludge Chester Chester / prov, Fed & other Construct 1,205,000 321,373 Sewer 883,627 Municipal Property: Exterior renovations Zoe Valle Library Construct 75,000 75,000 Operating Municipal Office Renovations Chester Construct 275,000 275,000 275,000 Operating Boat Launches - Deep Cove & Borgels Pt Deep Cove and Borgels Point Construct 35,000 35,000 35,000 Resource Centre - Roof New Ross Construct 25,000 25,000 25,000 Fire Protection System - Pump house rehab Mill Cove Construct 850,000 850,000 850,000 Total Projects & Funding Contributions 6,425,264 1,656,638 1,275,225 1,004,084 225,955 3,920,000 Debt Service Ratio Ten year capital budget summary and its Impact on Debt Service Ratio Debt service ratio is debt principal and interest payments divided by "own source revenue" (taxes*, grant in lieu taxes, sales of services, and other revenue). Project costs and debt service ratio Budgeted Cost Budgeted Debt Own source Revenue Ratio of Landfill &Landfill &Ratio** Capital Borrowing Service (assume 1% increase Debt to Own source rev Wind Turbine Wind Turbine without Project Costs starting 2024-25)(Threshold 15%)Debt Charges Revenue Landfill & Wind 19-20 6,425,264 3,920,000 1,929,336 19,343,272 9.97%1,682,875 4,629,618 1.68% 20-21 4,261,600 1,700,000 1,773,555 20,041,488 8.85%1,585,139 5,187,408 1.27% 21-22 2,212,000 1,020,000 1,514,752 19,896,956 7.61%1,219,723 4,779,956 1.95% 22-23 3,067,500 1,470,000 1,662,129 20,308,746 8.18%1,246,695 4,872,781 2.69% 23-24 1,230,000 650,000 1,804,206 20,268,802 8.90%1,295,750 4,982,351 3.33% 24-25 1,651,600 450,000 1,799,208 20,471,490 8.79%1,201,201 5,032,174 3.87% 25-26 1,585,000 1,185,000 1,830,720 20,676,205 8.85%1,193,206 5,082,496 4.09% 26-27 1,172,500 585,000 1,785,846 20,882,967 8.55%1,184,983 5,133,321 3.82% 27-28 575,000 300,000 1,787,096 21,091,797 8.47%1,176,547 5,184,654 3.84% 28-29 700,000 170,000 1,807,356 21,302,715 8.48%1,167,917 5,236,501 3.98% Assumptions: 10 year repayment term(except 16 years for leachate treatment plant) and 3% interest on new debentures * Taxes are net of collections for provincial services - education, corrections and housing) ** The ratio without landfill/wind turbine is relevant as it shows the burden of debt service costs on the tax rate as the landill and wind turbine generate reveue to service their debt. DEBT SERVICE –Ratio to own source revenue ____No new projects _______ Implementation of Ten Year Capital Plan ______ 15% Threshold 10.87% 9.36%8.84% 8.18% 6.69% 3.58%3.29%3.70%3.86%3.71%3.26%2.69%2.58% 10.87% 9.36%8.84% 10.16% 8.91% 7.76%8.25% 8.97%8.85%8.92%8.61%8.53%8.54% 15.00%15.00%15.00%15.00%15.00%15.00%15.00%15.00%15.00%15.00%15.00%15.00%15.00% 0.00% 2.00% 4.00% 6.00% 8.00% 10.00% 12.00% 14.00% 16.00% MARCH 2017 MARCH 2018 MARCH 2019 MARCH 2020 MARCH 2021 MARCH 2022 MARCH 2023 MARCH 2024 MARCH 2025 MARCH 2026 MARCH 2027 MARCH 2028 MARCH 2029 Debt Service Ratio 2017 -2029 No new projects Implementation of Ten year Capital Plan 15% Threshold - MFC Debt Service Ratio Indicator Reserves Details of 19-20 reserves of $14,677,033 are listed on the next slide Reserves and accumulated operating surplus Total Operating Ratio of Accumulated Expenses Reserves + Surplus Projected Operating (assume 1.5% increase to total Expenses Reserves Surplus Total starting 2024-25 (Threshold 10%) 19-20 14,677,033 3,713,528 18,390,561 26,648,446 69.0% 20-21 15,587,739 3,713,528 19,301,266 27,079,638 71.3% 21-22 17,295,368 3,713,528 21,008,895 26,729,860 78.6% 22-23 18,038,506 3,713,528 21,752,034 27,216,874 79.9% 23-24 19,727,880 3,713,528 23,441,408 26,103,688 89.8% 24-25 21,031,640 3,713,528 24,745,168 26,495,244 93.4% 25-26 22,941,728 3,713,528 26,655,255 26,892,672 99.1% 26-27 24,650,445 3,713,528 28,363,973 27,296,062 103.9% 27-28 26,638,455 3,713,528 30,351,983 27,705,503 109.6% 28-29 28,401,183 3,713,528 32,114,710 28,121,086 114.2% RESERVES Opening balances March 2019 Transfers from Reserves Transfers into Reserves Interest Earned Liability Forecasted balances March 2020 Operating Reserves General Operating Reserve 7,687,360 381,250 471,257 154,647 7,932,014 Wind Revenue Reserve 3,168,034 489,001 988,279 68,353 3,735,666 Sewer Reserve 673,349 396,373 102,900 10,532 390,408 11,528,743 1,266,624 1,562,436 233,533 0 12,058,088 Capital Reserves Capital Reserve 53,100 0 0 1,062 54,162 Gas Tax Reserve 1,559,382 627,052 1,232,300 37,240 2,201,870 Recreation Reserve 43,427 0 0 869 44,295 Parkland Reserve 186,421 0 2,500 3,753 192,675 Landfill Closure Reserves 7,568,882 0 562,241 157,000 8,288,123 Landfill Closure Liability (7,568,882)(719,241)(8,288,123) IT Equipment Reserve 89,659 0 34,150 2,135 125,944 1,931,989 627,052 1,831,191 202,059 (719,241)2,618,945 13,460,732 1,893,676 3,393,627 435,592 (719,241)14,677,033 Reserve Projections 2019 -2029 0 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 March 2019 March 2020 March 2021 March 2022 March 2023 March 2024 March 2025 March 2026 March 2027 March 2028 March 2029 Projected Reserve Balances 2019 -2029 Operating Reserve Capital Reserve Gas Tax Reserve Wind Revenue Reserve Recreation Reserve Parkland Reserve Landfill Closure Reserves IT Equipment Reserve Sewer Reserve 2019-20 Proposed Capital Projects •Trails -Surface Upgrades (AT 6.20)-Trail surface in this area has many potholes and protruding rocks. Requires repair for a consistent surface for all trail users. The improved surface is especially important for pedestrians and cyclists. •Location -Western Shore •Improvements to the trail surface -repair pot holes, grade, repair crusher dust surface. Work to be done in Gold River / Western Shore between Beech Hill Road and Frank Swinamer Road (2.4km). •Cost $24,000 •Funding –Gas Tax Reserve •Trail swing gates -Improved and safe access for emergency and maintenance vehicles to the trail. •Various locations •Complete the transition from bollards to gates at trail intersections. 10 gates are required to be manufactured and installed. •Cost $7,800 •Funding –Gas Tax Reserve 2019-20 Proposed Capital Projects •East River trail foot bridge -Improvedaccess and navigation of East Riverproperty. The bridge link would create awalking loop for hikers or an alternativeroute from the rail trail. Signage will helphikers navigate the property and learnmore about the property, natural featuresand historical significance. •Location -East River •Installation of a foot bridge fromMunicipal property to Rum Runners Trail.Project also includes some minor trailmarkers and interpretive signage. •Cost $25,000 •Funding -$9,000 Gas Tax; $16,000 Grant •Trails -Bridge Evaluation -This projectensures safe trail infrastructure for all trailusers. The inspections will indicate anyimmediate work required as well asrecommendations for future repairs. •Location -East River and Goat Lake •Our Trail Letter of Authority from Lands &Forestry requires and engineer inspectionof trail bridges. This project wouldcomplete inspection of two bridges -EastRiver Bridge and Goat Lake Bridge. •Cost $25,000 •Funding –Gas Tax 2019-20 Proposed Capital Projects •East River trail -trail head parking -Improved safe parking for trail users.Prevent members of the public fromparking on the side of the road and infront of LP "No Parking" areas. •Location -East River •The current parking lot located at the EastRiver Trail Head is not sufficient. Therehas been a significant increase in trailusers after the municipal purchase andoperation of Castle Rock. The expansionof the parking area is a proposed solutionfor the parking congestion in the area. •Cost $15,000 •Funding –Gas Tax •Ortho Photography -used for AssetManagement, Landfill Cell Management,Erosion Characteristics, Urban andMunicipal Planning, Tax Base Correction,Government4 Mapping, WatershedMapping. •Aerial photograph geometricallycorrected of the Municipality of Chester •Cost $53,000 •Pre-budget approval given •Funding –Gas Tax 2019-20 Proposed Capital Projects •Road Improvements •Location -Kaizer Meadows •Design the realignment of theintersection/roads in and around theScale house/Public Drop toaccommodate access and increasedtraffic to Sustane. •Improve safety for public, staff andbusinesses. Furthermore, this willoffset an anticipated operational costincreases associated with maintainingHilberAve./Rainbow Dr •Cost $50,000 •Funding -Debt •3/4 Tonne Truck -Providing efficientservice to the park users such asSustane, and ensuring the roadwaysare safe staff and public. •Location -Kaizer Meadows •This truck replaces the 2009 3/4Tonnethat is used for plowing with a3/4 tonne diesel truck. •Cost $55,000 •Pre-budget approval given •Funding -Debt 2019-20 Proposed Capital Projects •KM storage building -roofreplacement-Prevents the existingbuilding from leaking and providesprotection to the firetruck on site. •Location -Kaizer Meadows •The roof on the existing KM storagebuilding in in poor condition andrequires replacement with a metalroof. •Cost $10,000 •Funding –Operating budget •Second Tower Site •Location -Kaizer Meadows •The completion of theinfrastructure associated with theproject to guarantee regulatorycompliance and address highnitrite levels for future •Pre-budget approval given •Cost $90,000 •Funding -Debt 2019-20 Proposed Capital Projects •Chlorine Contact Chamber •Location -Kaizer Meadows •The contact chamber will controlpotential overflows from severeweather events. Environmentalprotection by protecting sewerponds from possible breach. •Cost $30,000 •Pre-budget approval given •Funding –waste collection arearate •Leachate treatment plant upgrade •Location -Kaizer Meadows •Required to maintain complianceand due diligence as per NSEpermits and regulations.Theupgrade is primarily the addition ofan equalization lagoon andaeration equipment to meet theexisting capacity required andfuture needs for leachatetreatment.The estimated cost isbetween 2.2 and 2.5 million (ClassD estimate). •Cost $2,500,000 •Funding -Debt 2019-20 Proposed Capital Projects •Heavy equipment –D6 Dozer purchased and D5 dozer traded in •Location -Kaizer Meadows •To purchase larger dozer that will be able to compaction when the compactor is unavailable, avoiding the cost of rental equipment. •Cost $350,000 •Funding -Debt •Geo-tube replacement for septage lagoon (8 tubes) •Location -Kaizer Meadows •Replace the existing geo-tubes (8) in order to provide maintenance/cleaning of the septage lagoons. •Cost $100,000 •Funding –Gas Tax reserve 2019-20 Proposed Capital Projects •Scale house software •Location –Kaizer Meadows •Current software used at the scale house is very old and at risk of failure. •Cost $25,000 •Funding -Debt 2019-20 Proposed Capital Projects •Joint Bldg Inspection software -This willallow inspectors and front line staff toaccesssfiles, schedule inspectors andmanage permits between departments. •Community Development •Purchase of software to support sharingof building and fire inspection serviceswith partners. Laserfiche (Records Mgt.Software)-$ 31,746;Permit Tracking -$70,080 •Cost $101,826 •Pre-budget approval given •Funding -$35,955 operating budget;$65,871 other municipal units •Highway 3 Streetscape Implementation -Improved infrastructure to accommodateall roadway users. •The continuation of paved shoulders fromWake-Up Hill to East Chester,approximately 5.1 km. This does notinclude any improvements tointersections or other infrastructure inthe area. •Cost $500,000 •Funding –Gas Tax reserves 2019-20 Proposed Capital Projects •Kaizer Meadows -Industrial ParkDevelopment-To be able to market thepark to tenants with similar businessesand promote any synergies, along withincreasing commercial tax assessment. •Location -Kaizer Meadows •Survey, wetland delineation, concept lotlayout and servicing (onsite) , wastewatermangdist., new municipal (dirt) roads.Assume concept design in 19, thenphased construction every other year •Cost $50,000 •Funding –Wind revenue reserve •Inland Floodplain modeling •Joint project with MODL is underway asstarted in 2018-19 and is being carriedforward to 2019-20. •Cost $76,638 •Pre-budget approval •Funding –Gas Tax reserve $40,052;provincial flood risk infrastructureinvestment program $38,586. 2019-20 Proposed Capital Projects •Coastal Floodplain modeling •LiDAR data has been acquired for theMunicipality. The project will includeprocessing of the LiDAR data and an analysisfor the potential coastal flood risk areas.Mapping these coastal flood risk areas, alongwith the estimated storm surge and projectedfuture sea level rise scenarios should beincluded. Being able to identify and quantifythe people, property, and infrastructure atrisk of damage as a result of future sea levelrise would be a useful tool in terms ofplanning, development, and assetmanagement decisions. •Cost $100,000 •Funding –Gas Tax reserve •Truck Mounted -Crane •Sewer project •The purpose of this crane is to assist with theremoval of pumps at our lift stations andtreatment plants. This replaces a non-CSAapproved piece of equipment currently beingused. •Cost $15,000 •Funding –Sewer rate 2019-20 Proposed Capital Projects •Maintenance hole Repairs & Infiltration Reduction-Improve wastewater treatment, reduce the costof pump wastewater and reduce the potential foroverflows and the release of untreated wastewaterinto the environment. •Various locations •Based on the review of previous reports (i.e.videoing and inspections), a work plan will bedeveloped to repair maintenance holes/collectionsystem piping to reduce infiltration (groundwaterentering the system through defects in sewer), aswell as investigate and possibly reduce sources ofinflow (groundwater entering the system throughinappropriate connections). •Cost $50,000 •Pre-budget approval given •Funding –Sewer rate •Lift Station Panel Upgrades •Various locations TBD based upon inspections •Pumping station's are quite old, with 2 majorcomponents.Wetwell -need to refurbish ofinternal plumbing, reuse of existing pumps. Panel -controls are obsolete, with no SCADA, need toreplace. Expect one (1) each year based oninspections or two (2) of one component. •Cost $65,000 •Funding –Gas tax reserve 2019-20 Proposed Capital Projects •Pump replacements •Various locations •Plan for a replacement eachyear, repairs are covered byoperations funds •Cost $25,000 •Funding –Sewer rate •Gold River -WW Improvements–study •Location -Gold River •Study an issue that was lastaddressed in 2009, which mayrequire the design of awastewater system. •Cost $20,000 •Funding –Sewer reserve (or GasTax) 2019-20 Proposed Capital Projects •WWTP Improvements -Plant Exp./Collection System Ext.– Design •New Ross •Study and design the expansion of wastewater service area in New Ross. •Cost $40,000 •Funding –Gas Tax reserve •Wastewater collection –service extension •Mill Cove •To extend 150m the wastewater collection from the end of the system on Foxwood to Parkwood Drive, near the location of the proposed apartment building. •Cost $55,000 •Funding –Sewer reserve 2019-20 Proposed Capital Projects •WWTP Improvements -UV/Sludge Chester –construct •Location -Chester •To complete upgrades that include install of UVdisinfection, improve aeration and construction ofnew building to house the UV system and provideoffice space. We have applied for ICIP funding andawaiting the results of our application. •Applied for ICIP funding for CH, CB and OP, mightneed to scale back at least one (1) project toensure all three proceed, easiest to scale back isChester Basin with less pods and shorter extension,allow for future exp./ext. •Cost $1,205,000 •Funding –1/3 provincial, 40% Federal, $321,373sewer reserve •Exterior Renovations •Location -Zoe Valle Library •Exterior renovations (insulation, siding andwindows). Improvements based on recentinspection and 2017 memo. There is a need toconsult with the custodian and library committeeprior to completing any work. •Cost $75,000 •Funding –General operating reserve 2019-20 Proposed Capital Projects •Municipal Office Renovations •Location -Chester •A number of repairs are planned -new metal roof complete withchimney repairs, new siding/windowsto replace rotten siding on main officeand CAO office improvement.Additionally, construct a vestibule,improve side entrances andinvestigate improvements to HVACsystem in the annex. •Cost $275,000 •Pre-budget approval given •Funding –General operating reserve •Boat Launches -Deep Cove &BorgelsPt •Location -Deep Cove •Boat launch -Repairs to Deep Cove in2019, to extend length to improve use •Location -Borgels Point •Floats -Repairs to Borgels Point sincethe structure is falling apart and notwell supported •Cost $35,000 •Pre-budget approval given •Funding –General operating fund 2019-20 Proposed Capital Projects •Resource Centre –Roof •Location -New Ross •The roof is aged and has leaked in thepast. It needs replacement. •Cost $25,000 •Funding -General operating fund •Fire Protection System -Pump houserehabilitation •Location -Mill Cove •Council directed to proceed with Option #1, refurbishment/rehabilitation of existingpump house, reservoirs and distributionsystem, repair distribution system 1 km)over a number of years, not factoring inextensions •The pump house and reservoirs are veryold and have reached the end of theirdesign life and require rehabilitation andor replacement. •Cost $850,000 •Funding –Debt REQUIRED MOTIONS That Municipal Council: •Approve the 2019/20 Capital Budget in the amount of $6,425,264 •Approve the 2019/20 Operating Budget and Business Plan in theamount of $29,170,534 •Approve the reserve transfers as noted the 2019/20 Business Plan forboth Capital and Operating •Set the Residential Tax Rate at $0.705 per $100 of Assessment •Set the Commercial Tax Rate at $1.53 per $100 of Assessment •Set the Solid Waste Rate at $0.1205 per $100 of Assessment •Set the Sewer EDU Rate, Private Well Rates and Street Light Rates asnoted in the 2019/20 Business Plan