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MUNICIPAL COUNCIL
AGENDA
Thursday,June 27, 2019
Chester Municipal Council Chambers
151 King Street, Chester, NS
1.MEETING CALLED TO ORDER.
2.APPROVAL OF AGENDA/ORDER OF BUSINESS.
3.PUBLIC INPUT SESSION (8:45 a.m. to 9:00 a.m.)
4.MINUTES OF PREVIOUS MEETING:
4.1 Council –June 13,2019
5.COMMITTEE REPORTS:
5.1 Committee of the Whole –June 19,2019 –Warden Webber
(approval of motions only)
5.2 Committee of the Whole –June 20,2019 –Warden Webber
6.MATTERS ARISING:
6.1 Operating and Capital Budget 2019-20 –Director of Finance.
7.CORRESPONDENCE.
8.NEW BUSINESS:
8.1 Information Report prepared by Economic Development Officer dated June 18,
2019 regarding Economic Development Sponsorship.
8.2 Staff Report prepared by Garth Sturtevant, Senior Planner dated June 18, 2019
regarding Application to Rezone lands at Mill Cove Park & Consideration of the
Draft Neibourhood Comprehensive Development District Zone.
8.3 Update from Community Development Department regarding Chester Tourism -
Program for the summer.
(approval of motions only)
5.3 Any other Committees.
Page 2 of 2
8.4 Request for Decision/Direction prepared by Engineering and Public Works
Department dated June 19, 2019 regarding Tender Recommendation –RSO
MODC T-2019-005 Sludge Removal and Disposal Services and Vacuum Services.
8.5 Request for Decision prepared by Community Development Department dated
June 19, 2019 regarding Minimum Planning Regulations.
9.IN CAMERA.
10.ADJOURNMENT.
MOTIONS REQUIRING APPROVAL OF COUNCIL FROM
JUNE 19, 2019 COMMITTEE OF THE WHOLE
2019-254 BUDGET REMAINING FOR FALL INTAKE –COUNCIL GRANTS
MOVED by Deputy Warden Shatford, SECONDED by Councillor Assaff that the Committee of the
Whole recommend to Council to put another $1,000 back into the budget available for Council
Grants leaving $11,850 for the fall intake. CARRIED.
2019-256 RECOMMENDATION FOR COUNCIL DISTRICT GRANTS -$1,750
MOVED by Councillor Barkhouse, SECONDED by Councillor Church that the Committee of the
Whole recommend the District Grants be approved as follows: District 3 –Chester District
Soccer Association -$500 and District 5 Royal Canadian Legion –$1,250 as outlined in the table
below. CARRIED.
2019-257 RECOMMENDATION FOR TOURISM GRANTS -$14,500
MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse that the Committee
of the Whole recommend to Council to approve $14,500 for Tourism Grants as outlined in the
table below. CARRIED.
2019-258 BUDGETED GRANTS -$116,086
MOVED by Councillor Hector, SECONDED by Deputy Warden Shatford that the Committee of
the Whole recommend to Council to approve $116,573 for Budgeted Grants as outlined in the
table below. CARRIED.
2019-253 BUDGET REMAINING FOR FALL INTAKE – COUNCIL GRANTS
MOVED by Councillor Barkhouse, SECONDED by Councillor Assaff that the Committee of the
Whole recommend to Council to put $850 back into the budget available for Council Grants
leaving $10,850 for the fall intake. CARRIED.
2019-255 RECOMMENDATIONS FOR COUNCIL GRANTS - $25,150
MOVED by Councillor Assaff, SECONDED by Councillor Hector that the Committee of the Whole
recommend to Council to approve $25,150 in grants for Council Grants as outlined in the table
below. CARRIED.
COUNCIL GRANTS –BUDGET 37,000
Regional Services REQUESTED RECOMMENDED
Christmas Daddies $100 $100
Health Services Foundation of the South Shore $1,000 0
Lunenburg Lyme Group $8,000 0
Saint Vincent de Paul $1,500 0
Second Story Women’s Centre $250 $250
United Way of Lunenburg County (Match
employees)
$1,200 $1,200
Local Non-Profit REQUESTED RECOMMENDED
Aenon Baptist Church (Community Family Fun
Day)
$1,000 $1,000
Blandford Annual Weiner Roast (Deep Cove)$500 $500
Chester Cancer Fighters $300 $300
Chester Castaways Jr. C. Hockey Club $10,000 $3,000
Chester Minor Hockey $10,000 0
Chester Municipal Heritage Society $11,200 $6,000
New Ross Community Care Society $1,500 $750
New Ross Country Market $1,500 $750
New Ross Regional Development Society
(Council/Tourism Grant)
$490 Removed from grants
and add to Budget as a
line item
New Ross Fire Commission $10,000 0
Royal Canadian Legion, Br. 79, New Ross $3,500 $1,000
St. Stephen’s Anglican Church (Musical Friends)$5,000 $3,000
Studio Singers $1,000 $500
Together We Can Community Society $10,000 $4,000
Community Halls REQUESTED RECOMMENDED
District No.1 Community Centre $2,800 $2,800
Total Council Grants $80,840 $25,150
TOURISM GRANTS –BUDGET $18,000
Regional Services REQUESTED RECOMMENDED
Lunenburg County Fibre Trail Association $400 0
South Shore Tourism Cooperative $3,693 Fund from Wind
Economic Development
Fund
Local Non-Profit REQUESTED RECOMMENDED
Chester Merchants Association $2,000 $1,500
Chester Theatre Council (Chester Playhouse)$10,000 $7,500
Chester Yacht Club (Chester Race Week)$4,000 $3,000
Hubbards Area Business Association $1,000 $1,000
New Ross Regional Development Society
(Council/Tourism Grant)
$1,000 $1,000
Subtotal $22,563 $14,000
Community Halls REQUESTED RECOMMENDED
Forties Community Centre $500 $500
Subtotal $500 $500
Total Tourism Grants $22,963 $14,500
DISTRICT COUNCIL GRANTS 2019/2020)
District REQUESTED RECOMMENDED
District 3 –Chester District Soccer Association:
Team Jerseys
$500 $500
District 5 –Royal Canadian Legion, Branch 144:
Community Events
$2,615 $1,250
Total District Council Grants $3,115 $1,750
BUDGETED GRANTS INCLUDED IN
BUDGET RECOMMENDED
Church Memorial Park (one-time increase of $35,000)$85,000 $85,000
South Shore Safe Communities $6,086 $6,086
Card Lake Park $2,000 $2,000
Community Wheels $8,000 $8,000
Chester & Area Family Resource Centre $5,000 $5,000
New Ross Family Resource Centre $5,000 $5,000
Through the Years Day Care $5,000 $5,000
New Ross Regional Development Society
(Council approved Taxes for Gazebo)
$490
Total Budgeted Grants $116,086 $116,576
2019-259 Adjournment
MOTIONS FROM COW JUNE 20, 2019
REQUIRING APPROVAL OF COUNCIL
2019-260 Approval of agenda and order of business.
2019-261 Approval of June 6, 2019 Minutes of Committee of the Whole
2019-262 2019 REMEMBRANCE DAY FLY-BY
MOVED by Councillor Church, SECONDED by Councillor Barkhouse that the request from the
Royal Canadian Legion, Bridgewater, requesting approval for a low-level fly-past for
Remembrance Day be approved. CARRIED.
2019-264 In Camera -Section 22(2)(e) of the Municipal Government Act –Contract
Negotiations –Internet
2019-265 INTERNET FOR NOVA SCOTIA INITIATIVE
MOVED by Councillor Connors, SECONDED by Councillor Hector that the Committee of the
Whole recommend to Council to approve the following with regard to P roposals for Develop
Nova Scotia’s Internet for Nova Scotia Initiative as follows:
A letter of support to be provided to TNC Wireless Ltd., a pre -qualified organization,
with a maximum financial contribution as per Council’s direction and subject to the
following conditions:
o That Develop Nova Scotia selects the project;
o That the Municipality’s financial commitment is a fixed amount; and
o That the Municipality signs an acceptable service level agreement with TNC
Mainland Telecom for its approved project.
All in favour.MOTION CARRIED.
2019-266 Adjournment.
Wireless Ltd. for its approved project.
A letter of support to be provided to Mainland Telecom, a pre-qualified organization,
with a financial contribution to be determined and subject to the following conditions:
o That Develop Nova Scotia selects the project;
o That the Municipality’s financial commitment is a fixed amount; and
o That the Municipality signs an acceptable service level agreement with
2019-263 REI – PREQUALIFICATION OF CONSULTING ENGINEERS
MOVED by Councillor Hector, SECONDED by Councillor Assaff that the Committee of the
Whole recommend to Council to approve the issuance of the Request for Expression of Interest
with regard to the service contract for Prequalification of Consulting Engineers. CARRIED.
Operating and
Capital Budget
2019-20
Council
June 27, 2019
Draft 2
2019-20 budget -Presentation contents
•Overview –total spending and tax rates
•Highlights -categorized by strategic goals
•Comparison to other municipality tax rates / MOC’s Tax Rate History
•Budget summary / non-discretionary expense / how $ spent
•Revenues –taxes and program revenues
•Expenses –by program
•New operating budget items
•Prior year’s operational variances for 2018 -19
•Landfill budget
•Waste collection and disposal area rate budget
•Sewer rate budget
•Other area rates / street light rates
•Capital Budget for 2019-20 including debt service ratio & reserves
•Draft motions
OVERVIEW
•Operating Budget $ 26,679,846 (excludes 19-20 depreciation expense)
$ 29,201,934 (with depreciation)
•Capital Budget $6,889,364
Borrowing $ 3,920,000 -leachate treatment plant $2.5M;
Fire protection sys Mill Cove $850K; Landfill (road
improvements, truck, 2nd tower, scale house software & D6 dozer $570K)
•Proposed 2019/20 Tax Rate
•Residential $0.705 per $100 of Assessment (same as last yr.)
•Commercial $ 1.53 (same as last yr)
•Solid Waste Rate $0.1205 (same as last yr)
Overview-Impact of Tax Rate
•Impact on residential property assessed at $100,000
•70. 5cents $705.00 (Residential Rate)
•12.05 cents $120.50 (Solid Waste Management)
$825.50
•Service level enhancement –Economic Development (ED)-KMIndustrial Park concept design, Wireless broadband internet project &Regional ED projects; Fire Protection –fire risk assessment; InternalControls-security review, audit tracking & PO Module; grants toorganizations; water strategy and water program contingency;
•Initiatives that achieve Council’s strategic plan goals and areimportant to our residents. The following slides highlight budgetitems related to five strategic goals.
BUDGET HIGHLIGHTS
Categorized by Strategic Goals
1. Maintain a High Level of Fiscal Responsibility
•Internal Controls -Purchase Order Module ($24K), audit tracking ($2k), security review($4k), Laserfiche training software ($5k)
•Increasing Reserves ($3.4 M transferred in)
•Development of a Funding strategy (incl. debt, tax rate, reserves, asset mgmt.)
•Procurement Policy Review
•Development of an Expense and Hospitality Policy
•Financial report writer software ($6k)
2. Continually Improve Satisfaction with Municipal Services
•Information Access & Protection Policy
•Asset Management & Service Capacity Review continues
•Shared Service Delivery continues –Building Inspection; Fire Inspection;Dangerous/Unsightly
•Fire protection services –fire risk assessment review ($50k)
•Signage by-law and Highway signage project ($10k)
•Strategy for municipal water, wastewater and landfill transition ($50k)
•Strategy for managing of streetlights
•Open space plan
3. Ensure Sufficient Infrastructure to best serve residents & businesses
•Capital budget of $6,889,364
•Roads strategy for prioritization and funding
•Leachate treatment plant at Kaizer Meadows ($2.5M included in capitalbudget)
•Accessibility Committee / Administration building plan
•Asset Management Policy and Strategy (also part of meeting goals 1 and 2)
•Kaizer Meadows Road Improvements design ($50k included in capital budget)
•Strategy for municipal water, wastewater and landfill transition ($50k) (also ingoal 2)
•Highway 3 Streetscape Implementation ($450k in capital budget)
•Well Upgrade By-law –continue to offer loans for upgrades (also goal 4)
•Dredging of landfill lagoons ($155k)
•Inland and Coastal flood plain mapping ($178k in capital budget)
BUDGET HIGHLIGHTS
Categorized by Strategic Goals
4. Strengthen and Support Environmental, Cultural and SocialResources
•Municipal Plan Review continued ($15K)
•Free water program contingency in case of dry season ($10k)
•New Ross Community School Use ($5.6K)
•Pro Kids Funding Raising ($35K in revenue; $35k in expense)
•Low Income –Property Tax Rebate (#applications 2019 -141; 2018-131 ($52K)
•Tax Exemption / Reduction Program for Non -Profit Organizations ($237k)
•Grants to organizations (All Grants $596K; up from $326)
•Well Rehabilitation Program (also goal 3)
•Water Quality Monitoring -Fox Pt Lake; Sherbrooke Lake
•Active Living Strategy Update
•Develop options for Danny Haughn property
•Open space plan
BUDGET HIGHLIGHTS
Categorized by Strategic Goals
5. Reinforce Positive Image through Leadership in Public Engagement andCommunications
•Municipal Plan Review ($15K)
•‘Voices and Choices’–Web based public engagement tool ($10K)
•Municipal Newsletter ($13.3K)
•Municipal Awareness Celebration ($15k)
•Consultation with Fire Commissions on fire risk assessment
6. Promote Conditions Conducive to Fostering Economic Prosperity
•Sector Strategy continued ($15K) phase 2 of 3
•Agriculture day ($3k)
•Local Business Excellence Awards ($4K)
•Tourism Grants ($18K)
•Tourism Chester ($49k)
•Kaizer Meadows Industrial Park development –Design ($50k)
•Landfill –transition to Sustane
•Economic Development Sponsorship Grants ($5k)
•Aspotogan Ridge development
•Rural internet –wireless broadband project contract with TNC ($85k)
BUDGET HIGHLIGHTS
Categorized by Strategic Goals
COMPARISION OF TAX RATES -RESIDENTIAL
Municipality 2016/17 2017/18 2018/19 2019/20 16/17 Tax
Effort*
17/18 Tax
Effort*
Queens (rural)1.0200 1.0200 1.0400 1.0600 2.7%2.7%
Hants, West 1.0160 1.0160 1.0163 1.0323 2.3%2.4%
Kings 0.8530 0.8530 0.8530 0.8530 2.1%2.1%
Hants, East 0.8704 0.8585 0.8607 0.8527 2.6%2.7%
Lunenburg MD 0.8100 0.8100 0.8100 0.8100 2.3%2.2%
HRM rural+educ,etc 0.9790 0.9790 0.9895 0.9810 3.5%3.6%
Town Bridgewater 1.6500 1.6500 1.6500 1.6500 4.4%4.5%
Town Lunenburg 1.3140 1.3330 1.3440 1.3440 4.9%4.9%
Town Mahone Bay 1.1370 1.1900 1.2200 1.2500 4.6%
Chester MD 0.6850 0.7050 0.7050 0.7050 3.2%3.4%
Above rural rate are base rates per $100 of assessment; area rates are additional
* The residential tax effort indicator is total residential tax per dwelling unit divided by median household income. Risk thresholds are: Low <4%;
Moderate 4-6%; High >6%. This is to assess the affordability of taxes. This has been calculated by Dept. Mun. Affairs.
COMPARISION OF TAX RATES-COMMERCIAL
Municipality 2016/17 2017/18 2018/19 2019/20
HRM rural 2.510 2.542 2.592 2.647
Kings 2.280 2.280 2.287 2.287
Queens rural 2.120 2.120 2.140 2.160
Hants,East 2.710 2.660 2.610 2.600
Lunenburg MD 1.957 1.957 1.957 1.957
Hants West 1.800 1.800 1.800 1.800
Town Bridgewater 3.990 3.970 3.970 3.970
Town Lunenburg 3.276 3.286 3.320 3.320
Town Mahone Bay 3.013 2.980 3.080 3.160
Chester MD 1.530 1.530 1.530 1.530
Municipality of Chester’s Tax Rate History
Year Residential Commercial Waste Collection
Disposal –new carts
Waste Collection
Disposal –old carts
2019-20 $0.705 $1.53 $0.1205 $0.1205
2018-19 $0.705 $1.53 $0.1205 $0.1205
2017-18 $0.705 $1.53 $0.1015 $0.1015
2016-17 $0.685 $1.53 $0.0957 $0.0957
2015-16 $0.685 $1.53 $0.0930 $0.0930
2014-15 $0.685 $1.53 $0.1000 $0.0900
2013-14 $0.660 $1.53 $0.1000 $0.0900
2012-13 $0.640 $1.54 $0.1000 $0.0900
2011-12 $0.640 $1.54 $0.1000 $0.0900
2010-11 $0.630 $1.53 $0.1000 $0.0900
DISTRICT BUDGET SUMMARY
Proposed
2018-19 2018-19 2018-19 2019-20 2019-20 2019-20 % change over
(Draft Actual)(budget)(Bud Adj's)Baseline (New Bud)(budget)last yr. Budget
Gross Expenditures 25,477,994$27,553,015$72,275$27,625,290$1,576,644$29,201,934$6.0%
Non-Tax Revenue 6,690,440 6,287,768 133,833 6,421,602$990,669 7,412,271 17.9%
Net Expenditures 18,787,555 21,265,247 (61,559)21,203,688 585,975 21,789,663 2.5%
Less Depreciation -(2,489,220)(32,868)(2,522,088)$-(2,522,088)
Sub Total 18,787,555 18,776,027 (94,427)18,681,600 585,975 19,267,575 2.6%
Tax Revenue 18,840,922 18,776,027 457,348 19,233,375$34,200 19,267,575 2.6%
Surplus (Deficit)53,368$(0)$551,775$551,775$(551,775)$0$
Non-Discretionary Expenditures
Service 2018/19 2019/20 % Change
Required contributions towards provincial services
Education $4,873,192 $4,958,834 1.8%
Regional Housing $20,000 $20,000 0.0%
Corrections $236,665 $235,600 -0.5%
Total required contributions to Provincial services $5,129,857 $5,214,434 1.6%
Municipal services provided by others
Policing –RCMP $1,812,597 $1,827,804 0.8%
Public Library $69,015 $69,015 0.0%
Provincial Roads $188,744 $192,511 2.0%
Assessment Services $347,880 $352,585 1.4%
Total Municipal services provided by other $2,418,236 $2,441,915 1.0%
Provincial = 19.6 % of MODC’s Gross Expenditures (excl. depreciation) and 32% of taxes (Resid,
Comm, GILT, Deed Tfr, waste collection/disposal area rate, wind farm -$16,072,175)
Municipal = 9.2% of MODC’s Gross Expenditures and 15% of taxes
Cost of Services
How is your tax dollar spent
Operating Budget –Revenue Summary
Details on next slide
Municipality of Chester
Statement of Operations 2018-19 2018-19 2019-20 2019-20 2019-20 2019-20
Operating Fund (by program)(Draft Actual)(budget)(Bud Adj's)(New Bud)(budget)% Change
Revenue
Taxes 13,838,223 13,809,951 351,689 0 14,161,640 2.5%
Fed and prov grants 630,381 676,601 (50,457)616,150 1,242,294 83.6%
Revenue by Program (Sales of services, own source revenue, transfers, interest, grants
Finance 295,302 215,305 38,244 0 253,549 17.8%
Public works 9,477 9,477 0 0 9,477 0.0%
General government 304,779 224,782 38,244 0 263,026 17.0%
Animal Control 36,142 34,925 0 0 34,925 0.0%
REMO 7,296 7,003 0 0 7,003 0.0%
Fire Protection 1,932,208 1,902,552 50,727 0 1,953,279 2.7%
Building inspection 42,267 35,045 0 46,190 81,235 131.8%
Fire inspection 9,969 9,855 0 0 9,855 0.0%
Protective services 2,027,882 1,989,381 50,727 46,190 2,086,298 4.9%
Roads 162,402 153,275 6,597 2,800 162,672 6.1%
Streetlights 110,487 109,675 (2,489)0 107,186 -2.3%
Transportation services 272,889 262,950 4,108 2,800 269,858 2.6%
Sewers 953,516 942,500 0 31,400 973,900 3.3%
Waste collection 2,061,499 2,077,698 115,184 0 2,192,882 5.5%
Landfill 4,257,048 3,745,009.23 114,608 0 3,859,618 3.1%
Recycling 56 500 0 0 500 0.0%
Environmental health services 7,272,119 6,765,707 229,792 31,400 7,026,900 3.9%
Economic development 400 0 7,500 0 7,500
Planning 68,650 67,746 (1,164)0 66,582 -1.7%
EcoPark 29,521 25,000 0 0 25,000 0.0%
Wind turbine 715,671 760,000 10,000 0 770,000 1.3%
Environmental development services 814,242 852,746 16,336 0 869,082 1.9%
Recreation 133,827 148,050 (13,400)0 134,650 -9.1%
Recreation and cultural services 133,827 148,050 (13,400)0 134,650 -9.1%
Transfers from reserves and prior surplus*237,020 333,628 (35,858)328,329 626,099 87.7%
Total revenues 25,531,362 25,063,795 591,182 1,024,869 26,679,846 6.4%
ADDITIONS –Budget revenue adjustments
PROGRAM DESCRIPTION COMMENT Revenue ONETIME REOCCURING
REVENUES
Taxes General tax revenue Assessment increase 355,311$355,311$
Taxes Deed transfer tax Adjusted budget to match historical actuals (3,622)(3,622)
Taxes Solid waste collection and disposal Area rate assessment increase 52,024 52,024
Grants Province one time item removed (34,457)(34,457)
Grants Federal Global Affairs Canada grant re: sector strategy 7,500 7,500
Grants Other one time item removed (16,000)(16,000)
Transfer from Reserves Prior years' surplus General surplus (35,858)(35,858)
Finance Return on investments Increase in rates 36,644 36,644
Finance Various fees Adjusted budget to match historical actuals 1,600 1,600
Fire Protection Collections for fire commissions Assessment increase 50,727 50,727
Roads Collections for private road associations 6,597 6,597
Streetlights Area rates Assessment increase (2,489)(2,489)
Waste collection Region 6 diversion funds Adjust budget as actual funds higher than 18-19 budget 63,160 63,160
Landfill Solid waste disposal fees revenue Changes in tipping fees, tonnages, etc.114,608 114,608
Planning Various (1,164)(1,164)
Wind turbine Wind turbine revenue Adjusted budget to match historical actuals 10,000 10,000
Recreation Various (13,400)(13,400)
591,182 7,500 583,682
Total 591,182 591,182
Operating Budget –Expenditure Summary
Details on next slide Details 2nd following slide
2018-19 (Draft
Actual)2018-9 (budget)
2019-20
(Bud Adj's)
2019-20 (New
Bud)
2019-20
(budget)% Change
Expenditures (exluding depreciation)
Council 531,381 519,331 3,509 284,876 807,716 55.5%
CAO 578,469 722,682 28,990 47,450 799,122 10.6%
Finance 1,271,495 1,295,027 33,720 12,036 1,340,783 3.5%
Information services 436,269 479,852 2,973 26,100 508,926 6.1%
Municipal properties 420,739 471,459 (9,341)2,500 464,618 -1.5%
Public works 262,501 267,981 8,687 0 276,668 3.2%
General government 3,500,853 3,756,333 68,538 372,962 4,197,832 11.8%
Policing & corrections 2,067,272 2,073,642 14,142 0 2,087,784 0.7%
Bylaw 31,760 48,663 17,805 0 66,468 36.6%
Animal Control 63,580 70,400 0 0 70,400 0.0%
REMO 36,437 41,579 2,267 10,000 53,846 29.5%
Fire Protection 1,986,342 1,997,706 57,990 52,000 2,107,696 5.5%
Building inspection 168,010 237,258 26,568 66,751 330,577 39.3%
Fire inspection 61,942 75,214 8,738 500 84,453 12.3%
Protective services 4,415,342 4,544,463 127,510 129,251 4,801,223 5.6%
Roads 541,851 593,868 (18,707)12,545 587,706 -1.0%
Streetlights 106,259 109,611 0 0 109,611 0.0%
Transportation services 648,109 703,479 (18,707)12,545 697,317 -0.9%
Sewers 779,618 763,008 73,554 3,000 839,562 10.0%
Waste collection 1,438,199 1,409,448 (9,417)0 1,400,031 -0.7%
Landfill 3,562,887 3,717,044 414,575 242,000 4,373,619 17.7%
Recycling 48,949 58,603 (1,218)0 57,385 -2.1%
Environmental health services 5,829,653 5,948,103 477,494 245,000 6,670,597 12.1%
Public health 76,361 106,184 (81)0 106,103 -0.1%
Public health services 76,361 106,184 (81)0 106,103 -0.1%
Economic development 260,544 317,572 (76,229)162,831 404,173 27.3%
Planning 472,076 565,333 4,179 10,000 579,512 2.5%
EcoPark 116,951 26,877 (4,501)0 22,376 -16.7%
Wind turbine 394,499 412,877 31,946 0 444,823 7.7%
Environmental development services 1,244,070 1,322,658 (44,605)172,831 1,450,884 9.7%
Recreation 752,600 810,236 54,519 0 864,755 6.7%
Heritage properties and Library 68,715 69,515 0 0 69,515 0.0%
Recreation and cultural services 821,315 879,751 54,519 0 934,270 6.2%
School board mandatory contribution 4,873,192 4,873,192 85,642 0 4,958,834 1.8%
Transfers to reserves 4,069,099 2,929,633 (742,302)675,455 2,862,786 -2.3%
Total expenditures 25,477,994 25,063,795 8,007 1,608,044 26,679,846 6.4%
Surplus (deficit) - General Operating 53,368 (0)583,175 (583,175)0.00
ADDITIONS –Budget expense adjustments
PROGRAM DESCRIPTION COMMENT
NET Expense
(Revenue)ONETIME REOCCURING
EXPENDITURES
All Wages and employee benefits Step increases and CPI increases 159,115 159,115
Finance Low income tax exemptions Actual is trending higher (#applications 2019-141; 2018-131)12,000 12,000
Finance Assessment services PVSC cost allocation 4,705 4,705
Municipal property Capital funded out of revenue Tied into capital budget (38,125)(38,125)
Policing/Corrections RCMP contract Policing 15,207 15,207
Policing/Corrections Transfer to Province Corrections (1,065)(1,065)
REMO REMO budget Cost allocation 2,254 2,254
Fire Protection Fire commissions insurance Recovery of insurance premiums (6,396)(6,396)
Fire Protection Remittance of collections To fire commissions 51,488 51,488
Roads Provincial Roads contract Regent St last year was one time (40,983)(40,983)
Roads Private roads remittance of collections 9,812 9,812
Roads Sidewalks - snow removal 12,500 12,500
Sewers Sludge removal 20,000 20,000
Sewers Capital funded out of revenue Tied into capital budget (10,000)(10,000)
Landfill R&M - new loader 30,000 30,000
Landfill Capital funded out of revenue Tied into capital budget 10,000 10,000
Landfill Landfill closure & post closure 77,063 77,063
Landfill Sustane fees As per contract and estimated implementation schedule 101,213 101,213
Economic Development Marketing and promotions Reduce requirements $20k and sector strategy $15k (35,000)(35,000)
Economic Development REN REN wound-up (45,794)(45,794)
Planning Professional consulting services Increase from $2k to $15; last 2 years averaged $9K 13,000 13,000
Planning Special projects Water quality monitoring 5,500 5,500
Planning Planning review Public consultation services done (10,000)(10,000)
Wind Turbine General maintenance Increase as per Enercon contract 37,434 37,434
Recreation Recreation grants 17,000 17,000
Recreation Church memorial park grant Increase approved by Council 35,000 35,000
School Board Mandatory contribution to educ.Increase in uniform assessment 85,642 85,642
Transfers to reserves Operating Landfill host fees $56k; Mill Cove wells $(35k); general tfr $(175k)(143,911)(143,911)
Transfers to reserves Parkland Open space revenue tfr to reserves (2,500)(2,500)
Transfers to reserves Sewer Net sewer revenue tfr to reserves (76,600)(76,600)
Transfers to reserves Wind Net wind turbine revenue tfr to reserves (21,946)(21,946)
Transfers to reserves Tip fee (operating reserve)Landfill budget balanced vs planned surplus (497,345)(497,345)
All Debt service charges 207,681 207,681
All various budget changes 31,058 31,058
8,006 35,000 (26,994)
Total 8,006 8,006
ADDITIONS-NEW BUDGET ITEMS
PROGRAM DESCRIPTION COMMENT
MANDATORY DISCRETIONARY ONETIME REOCCURING
Federal Grants Federal gas tax grant One time increase announced in Federal budget (616,150)(616,150)
Transfer from surplus Street lights accumulated surplus To use surplus to balance specific st light area rates (7,648)(7,648)
Council Grants to organizations Major grant increases 234,981 234,981
Council Training & professional development Initial Council training budget 5,000 5,000
Council Council remuneration Due to tax changes increase to keep net pay the same 29,895 29,895
Council Municipal awareness celebration Initial budget for municipal awareness 15,000 15,000
Transfer from Reserves Wind Reserve Fund grants to organizations (234,981)(234,981)
CAO Professional consulting services Water strategy, wastewater strategy, landfill transition, etc.50,000 50,000
CAO Legal services Various issues requiring legal counsel 12,000 12,000
CAO Transfer to IS Newsletter (14,550)(14,550)
Finance Computer service/maintenance Security review $4,036; audit track $2,000; F9 report writer $6,000 12,036 12,036
Information Services Newsletter & promotional items $14,550 of costs moved from CAO 18,300 18,300
Information Services Photo contest 1,000 1,000
Information Services Community Garden 1,500 1,500
Information Services Laserfiche learning centre training Training modules made available for staff use 5,300 5,300
Municipal properties Minor assets Build shelving for rented storage units 2,500 2,500
REMO Water Program Contingency for a dry season 10,000 10,000
Fire Protection Professional consulting services Fire risk assessment 50,000 50,000
Fire Protection Fire EAP program Employee assistance program 2,000 2,000
Building inspection Shared inspection services Budget increase from $115k to $173 less funding 20,561 7,501 13,060
Fire Inspection Advertising 500 500
Roads Sidewalk maintenance Budget for repairs of sidewalk ornamental streetlights 10,000 10,000
Private Roads Kelly Drive New private road maintenance area rate 2,545 2,545
Private Roads Kelly Drive Area rate (2,800)(2,800)
Sewers Universal sewer rate Increase rate from $600 to $620 (31,400)(31,400)
Landfill Engineering $72k; Excavator RM $15K Hydrogeological assessment; closure study; R&M 87,000 87,000
Landfill Lagoons Dredging 155,000 155,000
Sewer General maintenance One time increase for the water treatment system W.S.3,000 3,000
Economic Development Salary/Wages Backfill leave of absence 58,761 58,761
Economic Development Regional economic dev. projects Partner with other municipal units 10,000 10,000
Economic Development Tourism development Tourism map $1.6k; Tourism NS marketing program $6.7k 8,370 8,370
Economic Development Special projects Wireless broadband project 85,700 21,400 64,300
Transfer from Reserves (Gas Tax)Fund economic development special projects (85,700)(21,400)(64,300)
Planning Special projects Highway signage project 10,000 10,000
Transfer to Reserves Operating reserve Area rates - Waste coll. $27,905, Sewer $31,400, Gas Tax $616,150 616,150 59,305 675,455
475,582 107,593 477,455 105,720
Total 583,175 583,175
Expense (Revenue)
2018-19 Operations variances
Suggest that whole surplus be transferred to the Operating Reserve as the Operating Fund Accumulated Surplus is already above the suggested balance
of $1,500,000 per Policy P-81.This is reflected above.
Variance Revenue / Program Expense Variance Explaination
16,125$Deed transfer tax
12,713 Taxes - residential
3,965 Fines revenue - Dept of Justice
82,897 Interest income - rates increase Rates have increased and higher monthly balance
(6,853)Interest ion unpaid taxes
512,039 Landfill revenue - tonnage increase Tonnage up and includes $122k insurance revenue
27,304 CAO - staff salaries Temporary vacancy
62,140 CAO - professional consulting services Budget for asset management not spent
28,943 Finance - computer service and maintenance (PO module)PO module project not yet initiated
25,093 Information Services - computer service and maintenance
40,792 Municipal property - capital out of revenue Underspent in chester Basin wharf and Duke St. sidewalk drainage
4,280 Building permits revenue
275 EcoPark rent
9,095 RCMP expenses
(3,526)Building inspection salaries
40,606 Building Insp - capital out of revenue Inspection shared services software purchases delayed
2,980 Fire inspection salaries
25,218 Road maintenance municipal roads
(5,775)Road - sidewalks maintenance municipal roads
29,960 Road - sidewalks snow removal
154,157 Landfill expenses Sustane fees delayed $668k; closure costs $(192)k; capital out rev $(118)k;
fire exp $(163)k; Equip. rental $(49)k
2,247 Economic development salaries
21,348 Planning salaries Temporary vacancy
16,811 Planning review expense Some work carried over to 2019-20
18,378 Wind turbine
12,186 Recreation - wages
(1,139,466)Transfer to reserves (Wind, Sewer. Landfill, etc)Including $1,000,000 for the current year's surplus
(6,067)
53,368 Total variance forecast
(59,435)$Other differences
LANDFILL BUDGET
Tonnage Rate Amount %Amount
Revenues
Tip Fees-Lunenburg Waste Mgt.9,900 72.64$719,136$100%719,136$
Tip Fees - Town of Lunenburg 300 72.64$21,792 100%21,792
Tip Fees - Town of Lunenburg ICI 300 72.64$21,792 100%21,792
Tip Fees-Valley Waste Mgt.23,500 70.99$1,668,265 100%1,668,265
Tip Fees-Minas Basin Waste Mgt.700 66.00$46,200 100%46,200
Tip Fees - HRM Organics 500 76.80$38,400 100%38,400
Tip Fees - HRM Commercial 10,000 58.00$580,000 100%580,000
Admin Fees-Landfill --$196,629 0%-
Other Landfill Tipping Fees 3,100 Various 177,758 100%177,758
Landfill Tipping Fees Sustane (new)1,539 50.00$76,950 100%76,950
Revenue-Fire Insurance Claim --
Share of deficit-Valley Waste Mgt.50,646 79.39%50,646
Miscellaneous Tipping Fees not shared 17,800
septage
C&D etc 262,050 -
Subtotal 67,639 3,859,618 3,400,939
MODC curbside 2,400 70.99$-170,376
Mun. of Chester residuals - no fee charged 600 70.99$-42,594
Revenue Sub-Total 70,639 3,859,618 3,613,909
Expenses summary
Landfill Salaries 564,476 67.5%381,259
Landfill Operating Expenses 1,839,527 75.2%1,383,307
Landfill Closure 2 Expenses 562,241 100.0%562,241
Landfill Capital from Revenue Projects 40,000 25.0%10,000
Landfill Debt Charges 1,367,376 94.4%1,290,336
Depreciation 1,526,868 0.0%-
5,900,487 61.5%3,627,143
Less: Depreciation (1,526,868)-
Expense Sub-total 4,373,619 3,627,143
Surplus (Deficit) {20.61% of $63,880 deficit](514,001)(13,234)
After balanced budget presented to Valley Waste, additiponal $87,000 of expenses added
to the budget of which $63,880 allocated to partnership, of which Valley's share is $50,646.
Allocation
Waste Collection and Disposal Area Rate
2018-19 2019-20
(budget)(budget)
Waste Collection - excluding area rate
Revenue - excluding area rate 219,187 282,347
Expenditures (1,409,448)(1,400,031)
(1,190,261)(1,117,684)
Landfill
Revenue 3,745,009 3,808,972
Expenditures (3,717,044)(4,373,619)
Sub-total = per landfill slide 27,966 (564,647)
Transfer host fee revenue to reserves (140,214)(196,629)
Sub-total = per 'landfill' slide (112,248)(761,276)
Partnership net revenue to reserves (497,345)63,880
Add back MOC's share of surplus incl in Valley amounts deducted 66,867 (13,164)
(542,726)(710,561)
Recycling
Revenue 500 500
Expenditures (58,603)(57,385)
(58,103)(56,885)
Finance
Interest on overdue accounts 2,500 2,500
Amount to be funded by the area rate (1,788,591)(1,882,630)
Area rate
Assessment 1,542,333,000 1,585,506,300
Rate 0.1205 0.1205
Revenue 1,858,511 1,910,535
Surplus (Deficit)69,920 27,905
REVENUE –2019-20
•Landfill Tip Fee $70.99 -decrease $18.07 per tonne from $89.06
•EDU Rate increased $20 from $600 to $620
•Solid Waste Collection rate held at $0.1205/ $100
•Residential Tax Rate held at $0.705/$100
•Commercial Rate held at $1.53 /$100
•Street Light Rates –see slide #30
Valuation difference between Assessed Value and
Capped Assessment:
Impact
Type Assessed Capped Difference Revenue Impact Or Rate impact
Residential 1,662,667,900 1,481,800,500 180,867,400 $1,275,115
Commercial 94,310,100 94,310,100
Resource 48,592,100 44,259,300 4,332,800 $30,546 Residential/Resource rate
of $0.705 would be reduced
Total $1,305,661 by 8.57 cents to $0.6193
Tax Revenue $19,267,575 (prior year $18,777,570)
Non-Tax Revenue $7,412,271 (prior year $6,277,726)
Sales of Services (except
solid waste)
12.5%
Services to Other
Governments (except solid
waste)
3.4%
Solid Waste fees
49.4%
Other Revenue From Own
Sources
6.5%
Unconditional Transfers
0.2%
Conditional Transfers
18.9%
Transfers from Reserves
and Surplus
8.4%
Interest
0.7%
Non-Tax Revenue $7,412,271
SEWER RATE
-Contributions to Sewer Reserve for 2019/20= $134,300
Year Rate
2016/17 $550
2017/18 $600
2018/19 $600
2019/20 $620
SEWER RATE ANALYSIS : $620 EDU + CPI
Sewer plants and lines -tangible capital assets at March 31, 2018 –cost $14,603,830; NBV $5,975,000
Revenue 2019-20 2020-21 2021-22 2022-23
Area rate (incl. assumed CPI increase starting 20-21)973,900$988,509$1,003,336$1,018,386$
Expenses
Salaries 253,242 257,041 260,896 264,810
Operating 373,530 376,088 381,729 387,455
Capital from Area rate 90,000 50,000 50,750 51,511
Debt Charges 122,790 120,382 120,787 152,718
Surplus (Deficit)134,339$184,998$189,174$161,892$
Reserves
Opening Balance 673,349$422,122$152,815$101,645$
Transfer to (Additions) (Surplus (Deficit) above)134,300 185,000 189,200 161,900
Transfer to fund capital 396,373 460,000 242,889 70,000
Interest earned 10,846 5,692 2,519 2,952
Closing Balance 422,122$152,815$101,645$196,497$
Sewer Rate Analysis –Impact of rate increases
Previous Sewer Rate was $600
Revenue 2019-20 2020-21 2021-22 2022-23
Sewer Area Rate Revenue 942,000$942,000$942,000$942,000$
CPI increase per budget assumptions 1.5%1.5%1.5%
Flat rate increase 20.00$
Revised sewer rate 620.00$629.30$638.74$648.32$
Revised sewer rate revenue 973,400$988,001$1,002,822$1,017,862$
Annual increased sewer rate revenue over $600 fee 31,400$46,001$60,822$75,862$
Cumulative annual increase in sewer rate revenue 31,400$77,401$138,223$214,085$
AREA RATES
Rate 2018-19 2019-20
Waste Collection & Disposal (new /old carts)$0.1205 $0.1205
Sewer Rate (EDU)$600.00 $620.00
OTHERS
Fire Protection Rate TBD
Village Commission Rate TBD
Private Road Improvement Rates/Charges : See Budget Document
Private Road Maintenance Rates/Charges : See Budget Document
OTHER AREA RATES
Private Wells –Mill Cove 2018-19 2019-20
Individual W-1 $700 $0 –term for charge ended
Individual W-2 $500 $0 –term for charge ended
Multi-Unit Group A $4,200 $0 –term for charge ended
Multi-Unit Group B $9,800 $0 –term for charge ended
School $9,000 $0 –term for charge ended
Aces School –Sprinkler $ 9,477 $9,477
STREET LIGHT RATES
18-19 Closing 19-20 Closing
2017-18 2018-19 Accumulated 2019-20 Opr.2019-20 19-20 Tfr from 2019-20 Net Opr Accumulated
District Location Area Rate Area Rate Surplus (Deficit)Surplus (Deficit)Area Rate Accum surplus Rev (Exp)Surplus (Deficit)
2 District 2 - Hubbards D102 0.030 0.0294 23,620.78 (6,783.00)0.025 6,783.00 -16,837.78
3 East Chester D103 0.016 0.0160 431.28 (32.00)0.015 32.00 -399.28
1 Islandview & Chester Downs D201 0.024 0.0239 0.020 --
1 Commons Downs D201 0.024 0.0239 0.020 --
3 Target Hill Rd & Commons Rd.D203 0.024 0.0239 4,000.77 (773.00)0.020 773.00 -3,227.77
4 District 4 – Chester Basin D104 0.024 0.0232 (3,627.02)2,550.00 0.024 2,550.00 (1,077.02)
5 Station Road D405 0.032 0.0320 408.51 (3.00)0.031 3.00 -405.51
5 D 5 - intersections D305 0.003 0.0030 (2,545.45)1,766.00 0.004 1,766.00 (779.45)
5 Beech Hill Road D205 0.096 0.0951 402.12 (4.00)0.092 4.00 -398.12
5 Bridgeview Drive D105 0.032 0.0315 394.51 (17.00)0.030 17.00 -377.51
6 New Ross D106 0.070 0.0680 (4,510.35)804.00 0.080 804.00 (3,706.35)
7 Haddon Hill D107 0.012 0.0119 143.35 (36.00)0.011 36.00 -107.35
7 D 7 - Intersections B807 0.001 0.0010 1,181.42 103.00 0.001 103.00 1,284.42
19,899.92 (2,425.00)7,648.00 5,223.00 17,474.92
Rate, if global rate used, except for intersections 0.0269 0.0251
2019-20 Proposed Capital Budget
(slide 1 of 2)
Pre-budget Funding Reserve Grants/Other Operations Fund from
Project Name Location / Notes Phase Project Cost Approval Reserves Type Funds or Area Rate Borrowing
RECREATION & PARKS
Trails - Surface Upgrades Western Shore 24,000 24,000 Gas Tax
Trail swing gates Various locations 7,800 7,800 Gas Tax
East River trail foot bridge East River 25,000 9,000 Gas Tax 16,000
Trails - Bridge Evaluation East River and Goat Lake 25,000 25,000 Gas Tax
East River trail - trail head parking East River 15,000 15,000 Gas Tax
Information Services
Ortho Photography 53,000 53,000 53,000 Gas Tax
Solid Waste
Road Improvements Kaizer Meadows Design 50,000 50,000
3/4 Tonne Truck Kaizer Meadows Purchase 55,000 55,000 55,000
KM storage building roof replacement Kaizer Meadows 10,000 10,000
Second Tower Site (Valley)Kaizer Meadows 90,000 90,000 90,000
Chlorine Contact Chamber (not valley)Kaizer Meadows 30,000 30,000 30,000
Leachate treatment plant upgrade Kaizer Meadows 2,500,000 2,500,000
Dozer D6 (trade-in Dozer D5)Kaizer Meadows Purchase 350,000 350,000
Geo-tube replacement for septage lagoon Kaizer Meadows 100,000 100,000 Gas Tax
Scalehouse software Kaizer Meadows Purchase 25,000 25,000
Community Development
Joint Bldg Inspection software -Other funds - Mun. partners 101,826 115,000 65,871 35,955
Highway 3 Streetscape Implementation Various Construct 450,000 450,000 Gas Tax
2019-20 Proposed Capital Budget (slide 2 of 2)
Pre-budget Funding Reserve Grants/Other Operations Fund from
Project Name Location / Notes Phase Project Cost Approval Reserves Type Funds or Area Rate Borrowing
Community Development
K.M. Industrial Park Development -Kaizer Meadows Design 50,000 50,000 Wind Rev
Inland Floodplain modeling 78,638 78,638 40,052 Gas Tax 38,586
Coastal Floodplain modeling 100,000 100,000 Gas Tax
Universal Sewer Projects:
Truck Mounted - Crane Various Purchase 15,000 15,000
Maintenance hole Repairs & Infiltration Reduction Various Construct 50,000 50,000 50,000
Lift Station Panel Upgrades -Various Construct 65,000 65,000 Gas Tax
Pump Replacements Various Construct 25,000 25,000
Gold River - WW Improvements Gold River Study 20,000 20,000 Sewer
WWTP - Plant Exp./Collection System Ext.New Ross Study/Design 40,000 40,000 Gas Tax
Wasterwater collection - service extension Mill Cove 55,000 55,000 Sewer
Chester Sewer:
WWTP Improvements - UV/Sludge Chester Chester / prov, Fed & other Construct 1,205,000 321,373 Sewer 883,627
Municipal Property:
Exterior renovations Zoe Valle Library Construct 75,000 75,000 Operating
Municipal Office Renovations Chester Construct 275,000 275,000 275,000 Operating
Boat Launches - Deep Cove & Borgels Pt Deep Cove and Borgels Point Construct 35,000 35,000 35,000
Resource Centre - Roof New Ross Construct 25,000 25,000 25,000
Fire Protection System - Pump house rehab Mill Cove Construct 850,000 850,000 850,000
Sidewalk Duke St., Chester Construct 14,100 14,100 Operating
Total Projects & Funding Contributions 6,889,364 1,656,638 1,739,325 1,004,084 225,955 3,920,000
Debt Service Ratio
Ten year capital budget summary and its Impact on Debt Service Ratio
Debt service ratio is debt principal and interest payments divided by "own source revenue" (taxes*, grant in lieu taxes, sales of services,
and other revenue).
Project costs and debt service ratio
Budgeted Cost Budgeted Debt Own source Revenue Ratio of Landfill &Landfill &Ratio**
Capital Borrowing Service (assume 1% increase Debt to Own source rev Wind Turbine Wind Turbine without
Project Costs starting 2024-25)(Threshold 15%)Debt Charges Revenue Landfill & Wind
19-20 6,889,364 3,920,000 1,929,336 19,374,672 9.96%1,682,875 4,629,618 1.67%
20-21 4,261,600 1,700,000 1,773,555 20,073,359 8.84%1,585,139 5,187,408 1.27%
21-22 2,212,000 1,020,000 1,514,752 19,929,305 7.60%1,219,723 4,779,956 1.95%
22-23 3,067,500 1,470,000 1,662,129 20,341,580 8.17%1,246,695 4,872,781 2.69%
23-24 1,230,000 650,000 1,804,206 20,302,129 8.89%1,295,750 4,982,351 3.32%
24-25 1,651,600 450,000 1,799,208 20,505,150 8.77%1,201,201 5,032,174 3.86%
25-26 1,585,000 1,185,000 1,830,720 20,710,202 8.84%1,193,206 5,082,496 4.08%
26-27 1,172,500 585,000 1,785,846 20,917,304 8.54%1,184,983 5,133,321 3.81%
27-28 575,000 300,000 1,787,096 21,126,477 8.46%1,176,547 5,184,654 3.83%
28-29 700,000 170,000 1,807,356 21,337,742 8.47%1,167,917 5,236,501 3.97%
Assumptions: 10 year repayment term(except 16 years for leachate treatment plant) and 3% interest on new debentures
* Taxes are net of collections for provincial services - education, corrections and housing)
** The ratio without landfill/wind turbine is relevant as it shows the burden of debt service costs on the tax rate as the landill and wind turbine generate reveue
to service their debt.
DEBT SERVICE –Ratio to own source revenue
____No new projects _______ Implementation of Ten Year Capital Plan ______ 15% Threshold
Reserves
Details of 19-20 reserves of $14,240,006 are listed on the next slide
Reserves and accumulated operating surplus
Total Operating Ratio of
Accumulated Expenses Reserves + Surplus
Projected Operating (assume 1.5% increase to total Expenses
Reserves Surplus Total starting 2024-25 (Threshold 10%)
19-20 14,240,006 3,713,528 17,953,534 26,679,846 67.3%
20-21 15,174,190 3,713,528 18,887,718 27,111,538 69.7%
21-22 16,906,272 3,713,528 20,619,800 26,762,260 77.0%
22-23 17,674,757 3,713,528 21,388,284 27,249,674 78.5%
23-24 19,390,590 3,713,528 23,104,117 26,137,088 88.4%
24-25 20,687,604 3,713,528 24,401,132 26,529,145 92.0%
25-26 22,590,811 3,713,528 26,304,338 26,927,082 97.7%
26-27 24,292,510 3,713,528 28,006,038 27,330,988 102.5%
27-28 26,273,361 3,713,528 29,986,889 27,740,953 108.1%
28-29 28,028,787 3,713,528 31,742,315 28,157,067 112.7%
RESERVES
The Wind Reserve forecasted balance of $3,735,666 is divided 3 ways between operating reserves,
economic development and community based projects. Their respective forecasted balances at
March 2020 are $1,766,576, $1,271,710 and $697,380.
Opening
balances
March 2019
Transfers from
Reserves
Transfers into
Reserves
Interest
Earned Liability
Forecasted
balances
March 2020
Operating Reserves
General Operating Reserve 7,687,360 395,350 471,257 154,506 7,917,773
Wind Revenue Reserve 3,168,034 489,001 988,279 68,353 3,735,666
Sewer Reserve 673,349 396,373 134,300 10,846 422,122
11,528,743 1,280,724 1,593,836 233,706 0 12,075,561
Capital Reserves
Capital Reserve 53,100 0 0 1,062 54,162
Gas Tax Reserve 1,559,382 1,077,052 1,232,300 32,740 1,747,370
Recreation Reserve 43,427 0 0 869 44,295
Parkland Reserve 186,421 0 2,500 3,753 192,675
Landfill Closure Reserves 7,568,882 0 562,241 157,000 8,288,123
Landfill Closure Liability (7,568,882)(719,241)(8,288,123)
IT Equipment Reserve 89,659 0 34,150 2,135 125,944
1,931,989 1,077,052 1,831,191 197,559 (719,241)2,164,445
13,460,732 2,357,776 3,425,027 431,265 (719,241)14,240,006
Reserve Projections 2019 -2029
2019-20 Proposed Capital Projects
•Trails -Surface Upgrades -Trail surface in
this area has many potholes and
protruding rocks. Requires repair for a
consistent surface for all trail users. The
improved surface is especially important
for pedestrians and cyclists.
•Location -Western Shore
•Improvements to the trail surface -repair
pot holes, grade, repair crusher dust
surface. Work to be done in Gold River /
Western Shore between Beech Hill Road
and Frank Swinamer Road (2.4km).
•Cost $24,000
•Funding –Gas Tax Reserve
•Trail swing gates -Improved and safe
access for emergency and maintenance
vehicles to the trail.
•Various locations
•Complete the transition from bollards to
gates at trail intersections. 10 gates are
required to be manufactured and
installed.
•Cost $7,800
•Funding –Gas Tax Reserve
2019-20 Proposed Capital Projects
•East River trail foot bridge -Improvedaccess and navigation of East Riverproperty. The bridge link would create awalking loop for hikers or an alternativeroute from the rail trail. Signage will helphikers navigate the property and learnmore about the property, natural featuresand historical significance.
•Location -East River
•Installation of a foot bridge fromMunicipal property to Rum Runners Trail.Project also includes some minor trailmarkers and interpretive signage.
•Cost $25,000
•Funding -$9,000 Gas Tax; $16,000 Grant
•Trails -Bridge Evaluation -This projectensures safe trail infrastructure for all trailusers. The inspections will indicate anyimmediate work required as well asrecommendations for future repairs.
•Location -East River and Goat Lake
•Our Trail Letter of Authority from Lands &Forestry requires and engineer inspectionof trail bridges. This project wouldcomplete inspection of two bridges -EastRiver Bridge and Goat Lake Bridge.
•Cost $25,000
•Funding –Gas Tax
2019-20 Proposed Capital Projects
•East River trail -trail head parking -Improved safe parking for trail users.Prevent members of the public fromparking on the side of the road and infront of LP "No Parking" areas.
•Location -East River
•The current parking lot located at the EastRiver Trail Head is not sufficient. Therehas been a significant increase in trailusers after the municipal purchase andoperation of Castle Rock. The expansionof the parking area is a proposed solutionfor the parking congestion in the area.
•Cost $15,000
•Funding –Gas Tax
•Ortho Photography -used for AssetManagement, Landfill Cell Management,Erosion Characteristics, Urban andMunicipal Planning, Tax Base Correction,Government4 Mapping, WatershedMapping.
•Aerial photograph geometricallycorrected of the Municipality of Chester
•Cost $53,000
•Pre-budget approval given
•Funding –Gas Tax
2019-20 Proposed Capital Projects
•Road Improvements
•Location -Kaizer Meadows
•Design the realignment of theintersection/roads in and around the Scalehouse/Public Drop to accommodate accessand increased traffic to Sustane.
•Improve safety for public, staff andbusinesses. Furthermore, this will offset ananticipated operational cost increasesassociated with maintaining HilberAve./Rainbow Dr
•Cost $50,000
•Request for Direction/Decision to be preparedfor Council for further input before actiontaken.
•Funding -Debt
•3/4 Tonne Truck -Providing efficient serviceto the park users such as Sustane, andensuring the roadways are safe staff andpublic.
•Location -Kaizer Meadows
•This truck replaces the 2009 3/4 Tonne that isused for plowing with a 3/4 tonne dieseltruck.
•Cost $55,000
•Pre-budget approval given
•Funding -Debt
2019-20 Proposed Capital Projects
•KM storage building -roofreplacement-Prevents the existingbuilding from leaking and providesprotection to the firetruck on site.
•Location -Kaizer Meadows
•The roof on the existing KM storagebuilding in in poor condition andrequires replacement with a metalroof.
•Cost $10,000
•Funding –Operating budget
•Second Tower Site
•Location -Kaizer Meadows
•The completion of theinfrastructure associated with theproject to guarantee regulatorycompliance and address highnitrite levels for future
•Pre-budget approval given
•Cost $90,000
•Funding -Debt
2019-20 Proposed Capital Projects
•Chlorine Contact Chamber
•Location -Kaizer Meadows
•The contact chamber will controlpotential overflows from severeweather events. Environmentalprotection by protecting sewerponds from possible breach.
•Cost $30,000
•Pre-budget approval given
•Funding –waste collection arearate
•Leachate treatment plant upgrade
•Location -Kaizer Meadows
•Required to maintain complianceand due diligence as per NSEpermits and regulations.Theupgrade is primarily the addition ofan equalization lagoon andaeration equipment to meet theexisting capacity required andfuture needs for leachatetreatment.The estimated cost isbetween 2.2 and 2.5 million (ClassD estimate).
•Cost $2,500,000
•Request for Direction sent toCouncil June 6, 2019
•Funding -Debt
2019-20 Proposed Capital Projects
•Heavy equipment –D6 Dozerpurchased and D5 dozer traded in
•Location -Kaizer Meadows
•To purchase larger dozer that willbe able to compaction when thecompactor is unavailable, avoidingthe cost of rental equipment.
•Cost $350,000
•Request for Direction/Decision tobe prepared for Council for furtherinput before action taken.
•Funding -Debt
•Geo-tube replacement for septagelagoon (8 tubes)
•Location -Kaizer Meadows
•Replace the existing geo-tubes (8)in order to providemaintenance/cleaning of theseptage lagoons.
•Cost $100,000
•Request for Direction/Decision tobe prepared for Council for furtherinput before action taken.
•Funding –Gas Tax reserve
2019-20 Proposed Capital Projects
•Scale house software
•Location –Kaizer Meadows
•Current software used at the
scale house is very old and at
risk of failure.
•Cost $25,000
•Funding -Debt
2019-20 Proposed Capital Projects
•Joint Bldg Inspection software -This willallow inspectors and front line staff toaccesssfiles, schedule inspectors andmanage permits between departments.
•Community Development
•Purchase of software to support sharingof building and fire inspection serviceswith partners. Laserfiche (Records Mgt.Software)-$ 31,746;Permit Tracking -$70,080
•Cost $101,826
•Pre-budget approval given
•Funding -$35,955 operating budget;$65,871 other municipal units
•Highway 3 Streetscape Implementation -Improved infrastructure to accommodateall roadway users.
•The continuation of paved shoulders fromWake-Up Hill to East Chester,approximately 5.1 km. This does notinclude any improvements tointersections or other infrastructure inthe area.
•Cost $450,000
•Request for Direction/Decision to beprepared for Council for further inputbefore action taken.
•Funding –Gas Tax reserves
2019-20 Proposed Capital Projects
•Kaizer Meadows -Industrial ParkDevelopment-To be able to market the parkto tenants with similar businesses andpromote any synergies, along with increasingcommercial tax assessment.
•Location -Kaizer Meadows
•Survey, wetland delineation, concept lotlayout and servicing (onsite) , wastewatermangdist., new municipal (dirt) roads.Assume concept design in 19, then phasedconstruction every other year
•Cost $50,000
•Request for Direction/Decision to be preparedfor Council for further input before actiontaken.
•Funding –Wind revenue reserve
•Inland Floodplain modeling
•Joint project with MODL is underway asstarted in 2018-19 and is being carriedforward to 2019-20.
•Cost $76,638
•Pre-budget approval
•Funding –Gas Tax reserve $40,052; provincialflood risk infrastructure investment program$38,586.
2019-20 Proposed Capital Projects
•Coastal Floodplain modeling
•LiDAR data has been acquired for the Municipality.The project will include processing of the LiDARdata and an analysis for the potential coastal floodrisk areas. Mapping these coastal flood risk areas,along with the estimated storm surge andprojected future sea level rise scenarios should beincluded. Being able to identify and quantify thepeople, property, and infrastructure at risk ofdamage as a result of future sea level rise would bea useful tool in terms of planning, development,and asset management decisions.
•Cost $100,000
•Request for Direction/Decision to be prepared forCouncil for further input before action taken.
•Funding –Gas Tax reserve
•Truck Mounted -Crane
•Sewer project
•The purpose of this crane is to assist with theremoval of pumps at our lift stations andtreatment plants. This replaces a non-CSAapproved piece of equipment currently being used.
•Cost $15,000
•Funding –Sewer rate
2019-20 Proposed Capital Projects
•Maintenance hole Repairs & Infiltration Reduction-Improve wastewater treatment, reduce the costof pump wastewater and reduce the potential foroverflows and the release of untreated wastewaterinto the environment.
•Various locations
•Based on the review of previous reports (i.e.videoing and inspections), a work plan will bedeveloped to repair maintenance holes/collectionsystem piping to reduce infiltration (groundwaterentering the system through defects in sewer), aswell as investigate and possibly reduce sources ofinflow (groundwater entering the system throughinappropriate connections).
•Cost $50,000
•Pre-budget approval given
•Funding –Sewer rate
•Lift Station Panel Upgrades
•Various locations TBD based upon inspections
•Pumping station's are quite old, with 2 majorcomponents.Wetwell -need to refurbish ofinternal plumbing, reuse of existing pumps. Panel -controls are obsolete, with no SCADA, need toreplace. Expect one (1) each year based oninspections or two (2) of one component.
•Cost $65,000
•Funding –Gas tax reserve
2019-20 Proposed Capital Projects
•Pump replacements
•Various locations
•Plan for a replacement each year,repairs are covered by operationsfunds
•Cost $25,000
•Funding –Sewer rate
•Gold River -WW Improvements –study
•Location -Gold River
•Study an issue that was lastaddressed in 2009, which mayrequire the design of a wastewatersystem.
•Cost $20,000
•Request for Direction/Decision tobe prepared for Council for furtherinput before action taken.
•Funding –Operating reserve (orGas Tax)
2019-20 Proposed Capital Projects
•WWTP Improvements -Plant
Exp./Collection System Ext.–
Design
•New Ross
•Study and design the expansion of
wastewater service area in New
Ross.
•Cost $40,000
•Request for Direction/Decision to
be prepared for Council for further
input before action taken.
•Funding –Gas Tax reserve
•Wastewater collection –service
extension
•Mill Cove
•To extend 150m the wastewater
collection from the end of the
system on Foxwood to Parkwood
Drive, near the location of the
proposed apartment building.
•Cost $55,000
•Funding –Sewer reserve
2019-20 Proposed Capital Projects
•WWTP Improvements -UV/Sludge Chester –construct
•Location -Chester
•To complete upgrades that include install of UVdisinfection, improve aeration and construction ofnew building to house the UV system and provideoffice space. We have applied for ICIP funding andawaiting the results of our application.
•Applied for ICIP funding for CH, CB and OP, mightneed to scale back at least one (1) project toensure all three proceed, easiest to scale back isChester Basin with less pods and shorter extension,allow for future exp./ext.
•Cost $1,205,000
•Funding –1/3 provincial, 40% Federal, $321,373sewer reserve
•Exterior Renovations
•Location -Zoe Valle Library
•Exterior renovations (insulation, siding andwindows). Improvements based on recentinspection and 2017 memo. There is a need toconsult with the custodian and library committeeprior to completing any work.
•Cost $75,000
•Request for Direction/Decision to be prepared forCouncil for further input before action taken.
•Funding –General operating reserve
2019-20 Proposed Capital Projects
•Municipal Office Renovations
•Location -Chester
•A number of repairs are planned -new metalroof complete with chimney repairs, newsiding/windows to replace rotten siding onmain office and CAO office improvement.Additionally, construct a vestibule, improveside entrances and investigate improvementsto HVAC system in the annex.
•Cost $275,000
•Request for Direction/Decision to be preparedfor Council for further input before actiontaken.
•Pre-budget approval given
•Funding –General operating reserve
•Boat Launches -Deep Cove &Borgels Pt
•Location -Deep Cove
•Boat launch -Repairs to Deep Cove in 2019,to extend length to improve use
•Location -Borgels Point
•Floats -Repairs to Borgels Point since thestructure is falling apart and not wellsupported
•Cost $35,000
•Pre-budget approval given
•Funding –General operating fund
2019-20 Proposed Capital Projects
•Resource Centre –Roof
•Location -New Ross
•The roof is aged and has leaked in the past. Itneeds replacement.
•Cost $25,000
•Funding -General operating fund
•Fire Protection System -Pump house rehabilitation
•Location -Mill Cove
•Council directed to proceed with Option # 1,refurbishment/rehabilitation of existing pumphouse, reservoirs and distribution system, repairdistribution system 1 km) over a number of years,not factoring in extensions
•The pump house and reservoirs are very old andhave reached the end of their design life andrequire rehabilitation and or replacement.
•Cost $850,000
•Request for Direction/Decision to be prepared forCouncil for further input before action taken.
•Funding –Debt
2019-20 Proposed Capital Projects
•Sidewalk
•Location –Duke St., Chester
•Sidewalk, curb and gutter
•Cost -$14,100
•Funding –Operating Reserve
Supplementary
Info
Municipality of Chester
Statement of Operations (by object)2018-19 2018-19 2019-20 2019-20 2019-20
Description (Draft Actual)(budget)(Bud Adj's)(New Bud)(budget)
Revenue
Property taxes 18,667,760 18,602,487 456,356 34,200 19,093,043
Grants in lieu of taxes 173,163 173,540 992 -174,532
Services provided to other governments 3,536,093 3,386,547 (79,113)46,190 3,353,624
Sales of services 1,460,133 1,347,093 141,677 -1,488,770
Other revenue from own sources 600,927 422,256 56,881 -479,137
Unconditional Transfer from Fed/Prov gov't & agencies 6,851 6,851 7,643 -14,494
Conditional Transfer from Fed/Prov gov't & agencies 752,928 778,037 5,960 616,150 1,400,147
Interest 96,487 13,356 36,644 -50,000
Transfers from reserves *237,020 297,770 -320,681 618,451
Transfer from prior years' surplus *-35,858 (35,858)7,648 7,648
Total revenues 25,531,362 25,063,795 591,182 1,024,869 26,679,846
Expenditures (excluding depreciation)
Salary/wages and employee benefits 3,935,191 4,102,170 159,115 88,656 4,349,941
Grants to organizations 335,769 326,020 35,000 234,981 596,001
Elections and plebiscites -----
Administration expenses 718,914 1,016,050 (4,162)151,738 1,186,126
Insurance 126,734 124,296 5,706 -130,002
Legal - Other 45,680 48,650 -12,000 60,650
Audit 41,060 40,000 --40,000
Tax exemptions and rebates 290,426 276,581 14,000 -290,581
Uncollectible taxes 10,203 10,000 --10,000
Operating expenses 2,096,506 2,008,708 33,402 495,659 2,515,269
Contracts for municipal services 1,824,389 2,432,286 157,058 (45,794)2,543,551
Landfill closure costs 677,604.00 485,178 77,063 -562,241
Transfers to Province for municipal services 589,099 586,374 (36,278)-550,096
Transfers to RCMP for municipal services 1,822,882 1,831,977 15,207 -1,847,184
Transfer to other municipal units for shared services 37,340 42,205 (116)-42,089
Amortization of capital assets -2,489,220 32,868 -2,522,088
Interest on long term debt 288,208 283,822 (17,729)-266,093
Principle payments on debt *1,437,833 1,437,833 225,410 -1,663,243
Transfer to reserves *4,069,099 2,929,633 (742,302)675,455 2,862,786
Transfers to capital fund to fund capital projects *332,795 268,731 (38,125)(4,651)225,955
Cost of municipal services 18,679,732 20,739,735 (83,884)1,608,044 22,263,895
Costs recoverable for non-municipal services (1,530)2,896 (2,896)--
Remittance of taxes collected on behalf of others 1,621,221 1,611,513 43,077 -1,654,590
Transfers to Province for provincial services 5,178,572 5,198,872 84,577 -5,283,449
Expenditures not related to services 6,798,262 6,813,281 124,758 -6,938,039
25,477,994 27,553,015 40,875 1,608,044 29,201,934
Add back: Amortization of capital assets ^-(2,489,220)(32,868)-(2,522,088)
Total expenditures 25,477,994 25,063,795 8,007 1,608,044 26,679,846
Surplus (deficit)53,368 (0)583,175 (583,175)0.00
Operating Budget by
expense object
versus by program as
shown in an earlier
slide.
REQUIRED MOTIONS
That Municipal Council:
•Approve the 2019/20 Capital Budget in the amount of $6,889,364
•Approve the 2019/20 Operating Budget and Business Plan in theamount of $29,201,934
•Approve the reserve transfers as noted the 2019/20 Business Plan forboth Capital and Operating
•Set the Residential Tax Rate at $0.705 per $100 of Assessment
•Set the Commercial Tax Rate at $1.53 per $100 of Assessment
•Set the Solid Waste Rate at $0.1205 per $100 of Assessment
•Set the Sewer EDU Rate, Private Well Rates and Street Light Rates asnoted in the 2019/20 Business Plan
INFORMATION REPORT
Prepared By:Erin Lowe Date June 18, 2019
Reviewed By:Dan McDougall, CAO Date June 18, 2019
Authorized By:Dan McDougall, CAO Date June 18, 2019
CURRENT SITUATION
For the 2019-20 fiscal year, Council has an Economic Development Sponsorship fund to sponsor events or
initiatives within the municipality that are designed to help achieve Council priorities and generate local
economic development benefit in one or more of the following areas:
Supporting business growth and employment.
Increasing visitor attraction.
Promoting the municipality to residents and visitors.
RECOMMENDATION
For Information
BACKGROUND
Sponsorship is a form of marketing in which organizations pay to be associated with certain events.
Additionally, sponsorship provides community relations benefits by increasing visibility and recognition as
a good community partner.
Organizations are recognized as good community citizens when they support initiatives that assist groups
that benefit or improve the quality of life and/or programing in their community.
Sponsor opportunities are evaluated by the following criteria:
Relevance to the community.
The Municipal logo must be displayed on some marketing of the event.
The audience should be significant in size or targeted.
REPORT TO:Municipal Council
SUBMITTED BY:Erin Lowe,Economic Development Officer
DATE:June 27, 2019
SUBJECT:ED Sponsorship
ORIGIN:Sponsorship Policy, P-87
2 Information Report
DISCUSSION
The following sponsorships were issued by the Economic Development Officer as of May 28, 2019:
Budget 2019-20 $5,000.00
Recent Sponsorships
Lunenburg County Sport Heritage Society's Ceremony for Induction
into the Wall of Fame
$300.00
Hubbards Barn Association Annual Food Truck Rally $500.00
MICA 17th Annual Gala Dinner and Auction $1,000.00
Previously Approved
Swing for Shoreham Golf Tournament $700.00
Balance $2,500.00
IMPLICATIONS
Policy
Sponsorship P-87
Financial/Budgetary
This request has been accommodated within the approved budget of $5000 for municipal sponsorships.
Environmental
None
Strategic Plan
Goal 6-Promote conditions conducive to fostering economic prosperity .
Work Program Implications
N/A
OPTIONS
For Information
ATTACHMENTS
COMMUNICATIONS (INTE RNAL/EXTERNAL)
Goal
Promote conditions conducive to fostering economic prosperity.
Municipality of the District of Chester
Community Development Department
Staff Repor t #1
Prepared for:Municipal Council (1st Reading)
Submitted by:Garth Sturtevant,MCIP, LPP,Senior Planner
Date:June 27, 2019
Subject:Application to Rezone lands at Mill Cove Park & Consideration of the Draft
Neighbourhood Comprehensive Development District Zone
APPLICANT Ged Stonehouse on behalf of 3314299 Nova Scotia Limited
PROPOSAL Municipal Planning Strategy Amendment to Create the
Neighbourhood Comprehensive Development District (NCDD)and
Rezoning to apply the NCCD Zone to the Mill Cove Park Lands to
enable development of the site.
LOCATION Multiple PIDs, see Table 1
LOT SIZE Total combined area of 2,266,460 m2 (560.054 acres),see Map 1
DESIGNATION Mill Cove Park
ZONE Mill Cove Park Institutional, Mill Cove Park Multi-Unit Residential, Mill
Cove Park Single Unit Residential and Mill Cove Park Rural Residential
SURROUNDING USES Commercial, Multi-Unit Residential, Low Density Residential,
Institutional (Elementary School),recreational (ballfield)Vacant land
NEIGHBOUR NOTIFICATION None to date –if the file proceeds to a Public Hearing, notice will be
mailed to property owners within 100 feet of the subject properties.
Recommendation
1.That Municipal Council give 1st Reading to the draft Municipal Planning Strategy and Land
Use By-law amendments attached to this report to create the Neighbourhood
Comprehensive Development District (NCDD) zone and rezone the lands identified in Map
1 to the NCDD zone;
Staff Report #1 -Council Page 2
Creation and Rezone to Neighbourhood Comprehensive Development District Zone
Background
In 1996 the Mill Cove Development Association (now the Aspotogan Heritage Trust)acquired the former
Canadian Services Station at Mill Cove, now known as Mill Cove Park. The intent was to reuse and further
develop the lands for the benefit of the community. In 1999, Aspotogan Heritage Trust made the decision
to divest the lands through sale to a private developer. AHT commissioned a Land Use Development Plan
to ensure some protections and controls remained to reflect the desire of the community for how the
lands would be developed. Prior to selling the lands, AHT requested Municipal Council rezone the Mill
Cove Park Lands to facilitate and regulate the development as envisioned through the Land Use
Development Plan. Council agreed and proceeded with a rezoning ,approved in 2002. Several concept
plans and attempts to begin development have occurred since that time, with minimal progress being
made.Amendments to the Municipal Planning Strategy and Land Use By-law in 2015 reflect a revised
concept plan submitted in an attempt to restart the project. The requested zoning was implemented,
however, the project and planned residential development did not proceed at that time.
To date half (nine holes)of the planned 18 hole golf course has been constructed , opening to the public
in 2018.In addition, 43 lots (ranging between 0.8 acres and 2.4 acres)have been granted subdivision
approval. Some of these lots have been sold to individuals, while others remain under the ownership of
3314299 Nova Scotia Limited.
Ged Stonehouse has recently been authorized by the owners to make an application to proceed with a
proposed “Phase 1” development which would renew activity on the site and work toward an eventual full
build-out of the community. Due to changing market conditions, t he proposal submitted does not align
with the Mill Cove Park zones mentioned earlier in this report. As a result, Council has given staff direction
to pursue a rezoning to a zone that would facilitate and regulate the revised concept.
At a meeting of the Committee of the Whole, held on January 24th,staff received direction to proceed
with the implementation of a new Comprehensive Development District Zone. This zone will be applied to
the entire site, including lands owned by 3314299 Nova Scotia Limited in addition to the subdivided lots
held by other owners. The intent of the zone is to allow flexibility in layout and design for larger,more
complex developments by Development Agreement. The zone will allow Phase 1 (as proposed) to be
regulated under a single Development Agreement if desired by the applicant.Should further development
be proposed, a new Development Agreement would be required, but will be governed under the same
enabling policies that are established today for the CDD Zone.
Subject Properties
The site is located in Mill Cove and is accessed via Parkwood Drive. The site contains multiple PIDs (Map 1)
listed in the following table:
Staff Report #1 -Council Page 3
Creation and Rezone to Neighbourhood Comprehensive Development District Zone
Table 1
60425048 60670718 60661907 60670593 60670635 60662012 60670650 60657665
60077799 60670726 60661915 60670601 60670734 60661980 60657632 60657624
60613452 60662020 60661923 60670619 60670668 60657616 60657681 60657673
60661568 60670643 60670692 60661998 60670676 60657640 60661964 60661956
60661550 60661931 60670700 60670627 60670684 60661584 60657608 60657590
60661543 60661949 60423506 60662004 60657657 60661972 60661576
Approximately 730m of Parkwood Drive is Municipally owned and maintained, beginning at the intersection
with Highway 329 and continuing past the Aspotogan Consolidated Elementary School. The remainder of
Parkwood Drive is a Private road with no Municipal services. The proposed Neighbourhood Comprehensive
Development District (NCDD)Zone covers the PIDs listed above with the intent to compliment and facilitate
the development of Mill Cove Park as a substantial, planned community with a defined vision . Specific
outcomes are to be facilitated and specified through Development Agreements . An exemption for existing
lots listed above and included within the Land Use By-law permits up to two dwelling units per lot by
Development Permit.
Discussion -
Existing Mill Cove Park Zones
The lands requested to be rezoned to the NCDD Zone are currently under one of the following zones
(Map 2): Mill Cove Park Institutional, Mill Cove Park Multi-Unit Residential, Mill Cove Park Single Unit
Residential and Mill Cove Park Rural Residential.These zones and their placement reflect the initial
concept and subsequent alterations to the proposed development. While comprehensive in nature and
reflecting the wishes of the AHT and previous owner, the zoning is rigid and does not provide much
flexibility if conditions or desires change. The zoning was implemented with the intent that most
development could be done “As-of-right”, meaning that subject to the Zone requirements in the Land Use
By-law, the primary approval mechanism within the zones was a Development Permit.With the
understanding that the rigid zones would regulate the placement of various components of the
development, this approach was intentionally adopted to provide an expeditious approval mechanism as
the Developer made application for each structure.
The amendments attached to this report will eliminate three of the existing zones;Mill Cove Park Multi-
Unit Residential, Mill Cove Park Single Unit Residential and Mill Cove Park Rural Residential. Other
Staff Report #1 -Council Page 4
Creation and Rezone to Neighbourhood Comprehensive Development District Zone
neighbouring parcels, which are not a part of the current development proposal will remain under the
existing Mill Cove Park zoning.
Purpose of the NCDD Zone
The Neighbourhood Comprehensive Development District Zone is designed to replace the existing zoning
at Mill Cove Park (Map 3).There are several exceptions, where existing zones will be maintained
temporarily as discussed later in this report.The NCDD is intended to allow for and encourage innovative
forms of neighbourhood developments in appropriate locations through the use of a Comprehensive
Development District. These developments are centered on residential uses, but will often include
complimentary uses such as Commercial, Institutional and Light Industrial. A Comprehensive
Development district is a planning tool used to fa cilitate preplanned, phased projects of a medium to
large scale (5 Hectares or greater).
The Neighbourhood Comprehensive Development District Zone will permit residential developments and
ancillary Commercial,Institutional and Light Industrial uses. Within the NCDD, a Development Agreement
is required to outline and regulate the provisions and requirements for each site or phase of a project.
The NCDD will provide opportunities for innovative developments that include privately owned cluster
septic systems, private road networks,bare land condominium development or other forms of substantial
development on a single lot without requiring subdivision.
As the NCDD is designed for larger, longer term development projects, this designation will only be
considered for a property or combination of properties with a minimum area of 5 Hectares. The NCDD has
been designed and implemented in a manner which allows flexibility for Developers, in conjunction with a
public participation process to ensure comments and c oncerns of the surrounding community are heard
and considered.
A Development Agreement will be required to initiate any development within the NCDD zone.An
exemption for existing lots listed in the Land Use By -law will permit up to two dwelling units per lot by
Development Permit, in addition to Municipally owned Parks.
The following table outlines the draft Municipal Planning Strategy policies that will implement and
regulate development within the NCDD Zone. The MPS contains existing policy related to the approval of
Development Agreements in Section 8.0.4, 8.0.5 and 8.0.6. Given that the NCDD Zone is unique in its
intent and allowances, policies 8.0.4, 8.0.5 and 8.0.6 do not apply to Development Agreements within the
NCDD Zone. The following policies include provisions from the existing policies for Development
Agreement approval, while also addressing the unique nature of the NCDD Zone.Council need only
consider the following policies when evaluating the merits of a D evelopment Agreement in the NCDD
Zone.
Municipal Planning Strategy Amendments NCDD Zone
Staff Report #1 -Council Page 5
Creation and Rezone to Neighbourhood Comprehensive Development District Zone
The following preamble and policies (table 2)are proposed to replace Section 7.7 in the Municipal
Planning Strategy to establish and outline the requirements and purpose of the NCDD zone .As this
amendment requires changes and additions to the Municipal Planning Strategy and policy statements,
adherence to current policies within the MPS is not relevant so long as conflicts are not created by the
adoption of the new policies.
Table 2
7.7.Mill Cove Park
7.7.1.Neighbourhood Comprehensive Development District
Municipal Council wishes to allow for and encourage innovative forms of neighbourhood
projects in appropriate locations through the use of Comprehensive Development Districts.
These projects are centered on residential uses, but often include other complimentary
uses such as Commercial, Institutional and Light Industrial. A Comprehensive Development
District is a planning tool used to facilitate preplanned, phased projects of a medium to
large scale.
The Neighbourhood Comprehensive Development District (NCDD) will permit residential
projects and ancillary Commercial, Institutional and Light Industrial uses. Within the NCDD,
a Development Agreement is required to outline and regulate the provisions and
requirements for each site or phase of the project. The NCDD will provide opportunities
for innovation that may include privately owned cluster septic systems, private road
networks and bare land condominium projects, substantial development on a single lot
without requiring subdivision into individual building lots.
As the NCDD is designed for larger, longer term projects, this designation will only be
applied to a property or combination of p roperties with a minimum area of 5 Hectares.
The NCDD has been designed and implemented in a manner which allows flexibility for
Developers, in conjunction with a public participation process to ensure the comments
and concerns of the surrounding community are heard and considered.
A Development Agreement will be required to initiate any project within the NCDD zone.
An exemption for existing lots listed in the Land Use By-law will permit up to two dwelling
units per lot by Development Permit.
7.7.2.Neighbourhood Comprehensive Development District Zone: Policies:
The NCDD Zone shall:
7.7.2.1 establish the Neighbourhood Comprehensive Development District (NCDD)Zone
within the Municipal Land Use By-law as indicated on Municipal Planning Strategy
Maps 1 & 10 and Municipal Land Use By-law Zoning Map A-8;
Staff Report #1 -Council Page 6
Creation and Rezone to Neighbourhood Comprehensive Development District Zone
7.7.2.2 facilitate the phased build-out of medium to large scale residential developments.
These lands may be under multiple ownership or owned by a single entity;
7.7.2.3 ensure that before entering into a Development Agreement within the NCDD Zone,
Council shall be satisfied that the proposed project is primarily residential in
character. The intent of the NCDD Zone is to facilitate innovative, residentially
oriented communities through more flexible, alternate develo pment opportunities;
7.7.2.4 only be applied to one or more properties with a minimum continuous total area of
5 Hectares;
7.7.2.5 primarily facilitate residential uses, however, ancillary commercial, institutional and
light industrial uses, appropriately scaled to the development, shall be permitted by
Development Agreement;
7.7.2.6 allow, by Development Permit, up to two dwelling units per lot for existing lots
listed in the Land Use By-law;
7.7.2.7 allow, Parks, recreation areas and amenities owned or maintained by the
Municipality
7.7.2.8 by Development Agreement,consider flexibility relating to density, dwelling type,
servicing by cluster system and private water systems;
7.7.2.9 prohibit all forms of Heavy Industrial development within the NCDD Zone;
7.7.2.10 control the subdivision of land within the NCDD Zone through a Development
Agreement and subject to the Subdivision By -law. Known subdivisions shall be
addressed in the initial Development Agreement, any additional consolidation or
division of property will require amendment to the Development Agreement, while
boundary adjustments to existing parcels do not require a Development Agreement
or amendment;
7.7.3.Mill Cove Park Neighbourhood Comprehensive Development District
Staff Report #1 -Council Page 7
Creation and Rezone to Neighbourhood Comprehensive Development District Zone
In 1996 the Mill Cove Development Association (now the Aspotogan Heritage Trust)
acquired the former Canadian Services Station at Mill Cove, now known as Mill Cove Park.
The intent was to reuse and further develop the lands for the benefit of the community . In
1999, Aspotogan Heritage Trust (AHT) made the decision to divest the lands through sale to
a private developer. AHT commissioned a Land Use Development Plan to ensure some
protections and controls remained to reflect the desire of the community for ho w the lands
would be developed. Prior to the sale, AHT requested that Municipal Council rezone the Mill
Cove Park Lands to facilitate and regulate the project vision outlined in the Land Use
Development Plan. Municipal Council supported this request and a comprehensive rezoning
of the site was approved in 2002.
Amendments to the Municipal Planning Strategy and Land Use By -law in 2015 reflect a
revised concept plan submitted to staff in an attempt to restart the project. The changes to
the existing Mill Cove Park zoning were adopted, however, no significant portion of the
residential component has taken place.
Council has recently received a proposal for a revised residential project at Mill Cove Park.
The site has been purchased by new owners and due to cha nges in market conditions the
proposed concept for the site has been adjusted. The current Mill Cove Park zones,
implemented in 2002 and amended in 2015, no longer align with the proposed plan. Council
supports, in principle, the proposed concept and wishe s to see project realized for these
lands while respecting the wishes and history of the community.
This has resulted in the creation of the Mill Cove Park Neighbourhood Comprehensive
Development District, designed to facilitate the phased build-out of the entire Mill Cove Park
lands. The NCDD permits a two-unit dwelling per lot by Development Permit and associated
Home Based Business uses. All other construction and work in the NCDD require a
Development Agreement. This will ensure the existing community context is considered prior
to approving any large-scale projects.
7.7.4.Neighbourhood Comprehensive Development District: Criteria for Entering Into a
Development Agreement in the NCDD
Before entering into a Development Agreement within the NCDD Zone, Co uncil shall be
satisfied of the following:
7.7.4.1 the proposal conforms to the intent of the Municipal Planning Strategy;
Staff Report #1 -Council Page 8
Creation and Rezone to Neighbourhood Comprehensive Development District Zone
7.7.4.2 that the Development Agreement includes provisions regulating the maximum
density, unit mix, period of construction and the type, size and scale of appropriate
ancillary Commercial, Institutional or Light Industrial uses;
7.7.4.3 that the Development Agreement includes provisions requiring an application for a
Development Permit be accompanied by a Stormwater Management Plan,
prepared by a qualified professional. The plan shall confirm that the development
meets the standards outlined within the Development Agreem ent related to
stormwater management, sediment and erosion control and infill or removal of
topsoil;
7.7.4.4 that the Development Agreement includes provisions requiring an application for a
Development Permit be accompanied by a permit or approval from the author ity
with Jurisdiction confirming that the proposed development can be serviced
through on-site or central sewer.
7.7.4.5 all structures shall be located at least twenty (20) m from the ordinary high water
mark of any wetland, watercourse, water body and the Ocean Shoreline. This
setback shall not be applied to fire-fighting impoundments, accessory structures
less than 20m2 and structures related to water systems;
7.7.4.6 that projects proceeding without subdivision approval, or those which are exempt
from Part 11 Public Open Space of the Subdivision By-law shall provide appropriately
scaled recreational opportunities generally in keeping with the Subdivision By -law.
For greater clarity, these lands are not required to be deeded to the Municipality and
Council shall also have greater ability to consider assets and physical site
improvements as contributions to the overall value of the recreational space;
7.7.4.7 the proposal conforms to the applicable requirements of all Municipal By -laws,
except where the application is for a development agreement when the Land Use
By-law requirements need not be satisfied.
Staff Report #1 -Council Page 9
Creation and Rezone to Neighbourhood Comprehensive Development District Zone
7.7.4.8 the project shall not generate emissions such as noise, dust, radiation, odours, liquids
or light to the air, water, or ground so as to create a recognized health or safety
hazard, and that the impact of such emissions on the development potential and
value of properties in the vicinity has been minimized;
7.7.4.9 subject to the physical characteristics of the site, any commercial, institutional or
industrial development shall achieve optimum separation from adjacent properties
which are not in commercial or industrial use, and screening in the form of fences,
vegetation, or berms as appropriate shall be constructed or installed to minimize
impact on the abutting uses;
7.7.4.10 that the project can be serviced with central or on-site sewer and that the disposal
of sewage and other effluents will not have a negative impact on the quality and
quantity of the water resources of the area;
7.7.4.11 any residential building is located on a site that is not subject to nuisances or a
degraded living environment caused by existing land use activities;
7.7.4.12 the site shall be landscaped with trees, shrubs, lawns, fences, and hard surfaced
walkways, as necessary to create a residential living environment;
7.7.4.13 sufficient parking and adequate safe access to parking lots shall be provided for
residents and guests;
7.7.4.14 all areas intended for vehicular traffic shall be surfaced with materials that remain
stable and dust free during all seasons and shall allow for adequate drainage and
snow removal;
7.7.4.15 the proposal is not premature or inappropriate due to:
a.financial ability of the Municipality to absorb costs related to the project;
b.creation or worsening of a pollution problem including soil erosion and
siltation;
c.adequacy of storm drainage and effects of alteration to drainage patterns
including potential for creation of a flooding problem;
d.adequacy and proximity of school, recreation, emergency services, and other
community facilities;
e.adequacy of street networks, on-site traffic circulation and site access
regarding congestion, traffic hazards and emergency access, including fire
vehicles;
f.inadequacy of on-site water supply for domestic consumption and for fire -
fighting purposes;
Staff Report #1 -Council Page 10
Creation and Rezone to Neighbourhood Comprehensive Development District Zone
g.proximity to areas of high archeological potential as identified on provincial
government mapping.
7.7.4.16 all other matters of planning concern have been addressed.
While the impetus for creating the NCDD Zone was the application to develop the Mill Cove Park lands,
staff have drafted the zone and enabling policies in a manner that can be applied to other parts of the
Municipality for future phased developments.The policies are intended to be general in nature to allow
flexibility and be applied to other, large scale developments.
The policies include requirements for the submission of a Stormwater Management Plan prior to
Development Permits being issued for the site. The Development Agreement will outline standards and
requirements specific to the site in question and the plan must establish that the criteria outlined in the
DA has been met. Additionally, new structures are required to maintain a 20m setback from all
watercourses, waterbodies and wetlands, with exceptions for str uctures relating to fire suppression, water
systems and accessory structures (non-dwellings) of less than 20m2.
Other criteria standard to Development Agreements have been included: screening and buffering
between any commercial, institutional or light industrial uses and residential properties, not creating a
nuisance or degraded living environment, utilizing materials to prevent dust from roads and parking
areas, demonstrating that sufficient quality and quantity of water exists to service the site and th at
sufficient area exists to provide on-site disposal systems.
Municipal Land Use By-law Amendments NCDD Zone
The following text (table 3)is proposed as an addition to the Municipal Land Use By-law to implement the
Neighbourhood Comprehensive Development District Zone:
Staff Report #1 -Council Page 11
Creation and Rezone to Neighbourhood Comprehensive Development District Zone
Table 3
6A.2 Neighbourhood Comprehensive Development District (NCDD) Zone
6A.2.1 Permitted Developments
Municipal Parks
6A.2.2 Development in NCDD by Development Agreement
The Neighbourhood Comprehensive Development District zone is designed to facilitate larger scale, phased
developments through one or more Development Agreements. Notwithstanding 6A1.1, no Development
Permit shall be issued within the NCDD zone unless it is in accordance with an approved Development
Agreement pursuant with Section 7.7 of the Municipal Planning Strategy.
6A.2.3 Permitted Developments for Existing Lots in Mill Cove Park NCDD Zone
Two dwelling units per lot in accordance with the Low Densit y Residential zone standards;
Accessory Structures subject to 6A1.2.3.
Existing Lots in Mill Cove Park NCDD Zone
60425048 60670718 60661907 60670593 60670635 60662012
60077799 60670726 60661915 60670601 60670734 60661980
60613452 60662020 60661923 60670619 60670668 60657616
60661568 60670643 60670692 60661998 60670676 60657640
60661550 60661931 60670700 60670627 60670684 60661584
60661543 60661949 60423506 60662004 60657657 60661972
60670650 60657665 60657681 60657673 60657608 60657590
60657632 60657624 60661964 60661956 60661576
Gatehouse Property to remain MCP-HC
When comprehensive zoning was introduced to Mill Cove Park, PID 60615994, also known as the
Gatehouse property, was zoned Mill Cove Park Highway Convenience Commercial. This zone permits a
range of commercial uses and it was envisioned that the site would be developed with businesses
complimentary to the residential development. The current proposal does not affect this prop erty and the
Staff Report #1 -Council Page 12
Creation and Rezone to Neighbourhood Comprehensive Development District Zone
NCDD Zone will not be applied. The existing MCP-HC zone will be maintained, with the understanding
that the site is proposed to fall under the Mixed -Use Zone, pending the adoption of the Draft Municipal
Planning Strategy and Land Use By-law. The Mixed-Use Zone will permit the Commercial uses currently
allowed in addition to other uses. Until the draft planning documents are officially adopted, the existing
MCP-HC regulations will apply.
Other Remaining MCP Zones
In addition to the gatehouse property, several existing Mill Cove Park Zones will be temporarily
maintained within the Land Use By-law (see Map 3), pending adoption of the Draft Municipal Planning
Strategy and Land Use By-law. Similar to the gatehouse property, the draft plan calls for all lands not
rezoned to NCDD as falling under the Mixed Use Zone. These lands are not currently included in the
planned residential development and therefore do not justify rezoning to the NCDD Zone at this time. The
zones to be maintained, in addition to the Mill Cove Park Highway Convenience Commercial Zone,
include: Mill Cove Park Campus Commercial Zone, Mill Cove Park Institutional Zone and the Mill Cove
Park Community Park Zone. These zones remain unchanged, except where descriptions of the extent wer e
adjusted to match the proposed zoning including the NCDD Zone.
Draft Development Agreement Forthcoming
This discussion and consideration of the NCDD Zone is the necessary first step in the request of the
Applicant to develop the lands at Mill Cove Park as envisioned. Staff have received an application and
direction to pursue a Development Agreement, to be enabled through the NCDD Zone to facilitate the
planned development of Phase 1.A draft Development Agreement has received a positive
recommendation at the Municipal Area Advisory Committee meeting held on May 28 th and the Citizen’s
Planning Advisory Committee meeting held on June 10 th. The draft Development Agreement is currently
undergoing final legal review and will be brought to Council for consideration in the near future.
Public Information Session -
Staff and the Applicant held a Public Information Session on March 6, 2019 at the Aspotogan
Consolidated Elementary School. This session was advertised as an opportunity t o learn about the
proposed development, ask questions and raise any concerns. The intent was to cover both the rezoning
and amendment request as well as the draft Development Agreement.
No members of the public attend the meeting. Staff, the Applicant, a representative for the golf course
operator and the Deputy Warden were the only ones in attendance. The meeting was closed at 7:30 p.m.
Recommendation by the Municipal Area Advisory Committee –
The draft Neighbourhood Comprehensive Development District Zone was considered by the Municipal
Area Advisory Committee at a meeting held on March 26 th, 2019.The Committee members heard a brief
presentation from the Applicant’s representative (Ged Stonehouse), followed by a report by the Senior
Staff Report #1 -Council Page 13
Creation and Rezone to Neighbourhood Comprehensive Development District Zone
Planner. Following discussion and clarification of several points, MAAC members passed the following
motion:
MOVED by Herb Fraser, SECONDED by Abdella Assaff to recommend that the Neighbourhood
Comprehensive Development District Zone be implemented as proposed and applied to the Mill Cove
Park lands identified in this report. CARRIED.
Recommendation by the Citizen’s Planning Advisory Committee –
The staff report and draft NCDD zone was reviewed and considered by the Citizens Planning Advisory
Committee at a meeting held on May 6, 2019.The Senior Planner presented a staff report and the
Committee members heard a brief presentation from the Applicant’s representative (Ged Stonehouse)
before passing the following motion:
MOVED by Carol Nauss, SECONDED by John Carroll to recommend that Municipal Council implement the
Neighbourhood Neighbourhood Comprehensive Development District Zone as proposed and a pplied to
the Mill Cove Park lands identified in this report. CARRIED.
Conclusion -
Staff believe the proposed Neighbourhood Comprehensive Development District zone provides a flexible
planning tool to facilitate large scale, preplanned developments, whic h may choose to utilize alternative
forms of housing, servicing and land ownership.The NCDD Zone was designed to require a Development
Agreement to initiate virtually all development. The supporting policies are thorough, yet flexible enough
to provide for site specific analysis and evaluation to determine the suitability of a proposed development
in a given community. The Development Agreement process also calls for public input and participation
which then can influence the specific requirements in the D evelopment Agreement to address community
concerns.
Options -
1.That Municipal Council give 1st Reading to the draft Municipal Planning Strategy and Land Use
By-law amendments attached to this report to create the Neighbourhood Comprehensive
Development District (NCDD) zone and rezone the lands identified in Map 1 to the NCDD zone;
2.That Municipal Council reject the request to implement the Neighbourhood Comprehensive
Development District Zone;
3.Table the discussion and request changes or further information to the draft NCDD Zone be
brought to a future meeting;
REQUEST FOR DECISION /DIRECTION
Prepared By:Greg Jonah, C.E.T.Date June 19, 2019
Reviewed By:Matt Davidson, P. Eng.Date June 20, 2019
Authorized By:Dan McDougall, CAO Date June 20, 2019
CURRENT SITUATION
The contract with R. Schnare & Son Light Trucking for Sludge Removal and Disposal Services has
expired.
The Municipality of the District of Chester issued a request for standing offer (MODC-T-2019-001)
on January 8, 2019 as per the Routine Procurement Policy (Policy P-04).As per council direction,
all submissions were rejected due to the submissions significantly exceeding the proposed
amount budgeted and a revised request for standing offer (MODC -T-2019-005) was issued.
RECOMMENDATION
It is respectfully recommended by the Engineering and Public Works Department that RSO
MODC-T-2019-005 be awarded to R Schnare and Son Septic and Excavation.
BACKGROUND
To support the Municipality of the District of Chester’s (Municipality) ongoing operational
requirements, a contractor is required to provide sludge removal and vacuum truck services. The
services to be provided are generally described as the removal of septage or waste sludge from
the six (6) wastewater treatment plants on a routine frequency, as well as provide pumping of
raw wastewater in emergency situations or for schedule projects. The sludge removal and
disposal are essential to ensuring that the receiving waters are protected, and treatment plants
meet their operational permits.
DISCUSSION
As per the Municipal Purchasing Policy (P-04) the Municipality shall review routine contracted
services on a rotating basis. In the case of Sludge Removal & Disposal Services, the services are
to be procured by retaining one (1) contractor an on five (5) year term contract basis.
REPORT TO:Municipal Council
SUBMITTED BY:Engineering & Public Works Department
DATE:June 27, 2019
SUBJECT:Sludge Removal and Disposal Services
ORIGIN:P-04, Routine Procurement
RSO MODC-T-2019-005
2 Request For Decision /Direction
The objective of the RSO is to retain one (1) Sludge Removal and Disposal Services Contractor
(Proponent) for a five (5) year period to support the Municipality of the District of Chester’s
(Municipality) ongoing operational requirements. The service s to be provided are generally
described as the removal of septage or waste sludge from the six (6) wastewater treatment plants
on a routine frequency, as well as provide pumping of raw wastewater in cases of emergency or
for schedule projects.
In response to the request for standing offer, four (4)submissions were publicly opened on June
12, 2019. These submissions included; Clean Earth Industrial Services, Terrapure, Save on Septic
Pumping, and R Schnare and Son Septic and Excavation . All submissions were all deemed to be
complete and acceptable submissions.
All submissions were evaluated in accordance with the criteria set out in the RSO and awarded
points (max 100) as follows; Clean Earth Industrial Services –25.0 points; Terrapure –25.0 points;
Save on Septic Pumping –89.8 points; and R Schnare and Son Septic and Excavation –100 points.
For more details on evaluation and points, see Appendix “A”
Subsequent to this evaluation, the submission from R Schnare and Son Septic and Excavation was
reviewed in greater detail. Based on this review, we believe R Schnare and Son Septic and
Excavation meets all the requirements of the Request for Standing Offer.
In addition, as per council direction, MODC EPW completed a shadow bid for price compariso n
purposes. Details of the shadow bid may be found in Appendix “B”
IMPLICATIONS
Policy
Ensure the Municipality is following P-04, Routine Procurement Policy
Financial/Budgetary
The sludge removal and disposal service contract quantities are based upon operational practice
and historical trends. We anticipate the requirement of the removal 400 loads (1.275 million
gallons) of sludge per year and a vacuum truck onsite for 125 hours per year.
Policy P-04, Routine Procurement, requires a five (5) year contract for Sludge removal services.
Based on the draft budget for 2019/2020, if work is awarded to proponent with the highest score,
and sludge removal and disposal volumes are consistent with current projections, cost for sludge
removal for the next five (5) year will be within the proposed budget.
3 Request For Decision /Direction
Environmental
This service is integral to the successful operation of the Municipal wastewater systems, ensuring
that the Municipality is meeting its Federal and Provincial effluent requirements .
Strategic Plan
2. Continually improve public satisfaction with municipal services;
3. Ensure sufficient infrastructure is available to best serve our residents and businesses;
6. Promote conditions conducive to fostering economic prosperity.
Work Program Implications
The management of this contract is included in EPW Departments current operational work
program.
OPTIONS
1.Award a five (5) year contract for Sludge Removal & Disposal Services (RSO MODC -T-2019-
005)to R Schnare and Son Septic and Excavation,the compliant proponent with the highest
total points awarded,for an estimated amount of $508,750 plus HST;2.Defer any decision on the matter and direct staff to bring back further information as
identified by Council.
ATTACHMENTS
Appendix “A”–Submission Evaluation
Appendix “B”-MODC -Shadow Bid
4 Request For Decision /Direction
Cost (75 points)
Sludge rate
Stand-by Rate
(Hourly)
Truck size
adjustment
Stand-by Rate
(Hourly)
Truck size
adjustment Annual Cost
Clean Earth 0.250 105.00$100%105.00$100%331,875.00$
Ricky Schnare 0.070 100.00$100%100.00$100%101,750.00$
Save on Septic 0.080 110.00$100%93.50$115%115,595.31$
Terrapure 0.290 115.21$100%115.21$100%384,151.25$
Sludge rate
Stand-by Rate
(Hourly)
Truck size
adjustment
Stand-by Rate
(Hourly)
Truck size
adjustment
Clean Earth 0.260 107.00$100%107.00$100%344,875.00$
Ricky Schnare 0.070 100.00$100%100.00$100%101,750.00$
Save on Septic 0.080 110.00$100%93.50$115%115,595.31$
Terrapure 0.300 117.50$100%117.50$100%397,187.50$
Sludge rate
Stand-by Rate
(Hourly)
Truck size
adjustment
Stand-by Rate
(Hourly)
Truck size
adjustment
Clean Earth 0.270 109.00$100%109.00$100%357,875.00$
Ricky Schnare 0.070 100.00$100%100.00$100%101,750.00$
Save on Septic 0.080 110.00$100%93.50$115%115,595.31$
Terrapure 0.310 119.85$100%119.85$100%410,231.25$
Sludge rate
Stand-by Rate
(Hourly)
Truck size
adjustment
Stand-by Rate
(Hourly)
Truck size
adjustment
Clean Earth 0.280 11.00$100%11.00$100%358,375.00$
Ricky Schnare 0.070 100.00$100%100.00$100%101,750.00$
Save on Septic 0.080 110.00$100%93.50$115%115,595.31$
Terrapure 0.320 122.25$100%122.25$100%423,281.25$
Sludge rate
Stand-by Rate
(Hourly)
Truck size
adjustment
Stand-by Rate
(Hourly)
Truck size
adjustment
Clean Earth 0.290 113.00$100%113.00$100%383,875.00$
Ricky Schnare 0.070 100.00$100%100.00$100%101,750.00$
Save on Septic 0.080 110.00$100%93.50$115%115,595.31$
Terrapure 0.330 124.70$100%124.70$100%436,337.50$
Total Price (for evaluation purposes)Points
Clean Earth 1,776,875.000 0.0
Ricky Schnare 508,750.000 75.0
Save on Septic 577,976.563 64.8
Terrapure 2,051,188.750 0.0
Note : HST not included.
Possible points Clean Earth Ricky Schnare Save on Septic Terrapure
Personnel Experience 5 5 5 5 5
Cpmpany Experience 5 5 5 5 5
Demonstrated ability 10 10 10 10 10
5 5 5 5 5
Total 25 25 25 25 25
Total Points
Clean Earth 25.0
Ricky Schnare 100.0
Save on Septic 89.8
Terrapure 25.0
Technical Ability
Quality of Proposal: level of effort, presentation, thoroughness, additional
equipment available
Year 2
Year 3
Year 4
Year 5
Appendix "A"
Municipality of the District of Chester
Sludge Removal & Disposal Services MODC-T-2019-005
RSO Evaluation
18-Jun-19 Year 1
5 Request For Decision /Direction
RSO MODC-T-2019-005
Shadow bid - Various scenerios
Equipment Cost
Estimated
purchase
prices
2019
Annual
Insurance
New Jet Rodder $415,000 $2,114
3 year old jet rodder $264,563 $1,739
New Vac Truck $280,000 $1,786
3 year old vac truck $178,500 $1,536
Scenerio Accounts full cost of new employee per gallon
per hour
(average)Total Cost
1 New JR, New Vac truck $0.140 $228.34 $1,033,241
2 New JR, Used Vac truck $0.127 $206.87 $936,108
3 Used JR, Used Vac truck $0.107 $175.06 $792,165
4 2 new vac trucks $0.123 $201.79 $913,096
5 1 new vac, 1 used vac $0.110 $180.32 $815,963
6 2 used vac trucks $0.097 $159.14 $720,097
Only accounts for new employee cost
while operating within scope of RSO
7 New JR, New Vac truck $0.120 $195.38 $884,111
8 New JR, Used Vac truck $0.106 $173.92 $786,978
9 Used JR, Used Vac truck $0.087 $142.11 $643,035
10 2 new vac trucks $0.103 $168.83 $763,966
11 1 new vac, 1 used vac $0.090 $147.37 $666,833
12 2 used vac trucks $0.077 $126.18 $570,967
per gallon
7.7 - 14.0 cents
Per hour
$126.18 - $228.34
Cost range
Appendix B
REQUEST FOR DECISION
Prepared By:Tara Maguire, Director Date June 20, 2019
Reviewed By:Dan McDougall, CAO Date June 21, 2019
Authorized By:Dan McDougall, CAO Date June 21, 2019
CURRENT SITUATION
In December 2018 and January 2019, the Department of Municipal Affairs held engagement sessions
regarding legislation for mandatory planning and minimum planning standards. On October 1, 2018 Bill
58 was passed by the legislature which amends the Municipal Government Act (MGA).Once Bill 58 is
proclaimed it will make planning mandatory in all areas of the municipality, set minimum planning
requirements, and require engagement with abutting municipalities on planning matters . The changes do
not become effective until an accompanying set of regulations are approved by the Minister.
RECOMMENDATION TO CO MMITTEE
For Information/discussion
BACKGROUND
On April 26, 2019 the Provincial Director of Planning sent two draft regulations Minimum Planning
Regulations and Engagement Program Regulations) to all Mayors &Wardens, CAOs & Clerks for review
and feedback, correspondence attached. The feedback deadline is June 28, 2019.
On May 28, 2019, Planners in Lunenburg County met with the Provincial Director of Planning to discuss
the draft regulations.
DISCUSSION
Minimum Planning Regulations
Regarding the minimum planning regulations Bill 58, once proclaimed, will:
Require all land in the municipality to be subject to a municipal planning strategy (MPS);
Will require a MPS to be reasonably consistent with every statement of provincial interest; and
The MPS must fulfill the minimum planning requirements.
The 5 statements of provincial interest are outlined in the Schedule B of the MGA. The 5 provincial
interests that must be addressed in a MPS are:
REPORT TO:Municipal Council
SUBMITTED BY:Community Development Department
DATE:June 27, 2019
SUBJECT:Minimum Planning Regulations
ORIGIN:DMA consultation
2 Request For Decision /Direction
Statement of Provincial Interest Regarding Goal
Flood Risk Areas To protect public safety and property and to
reduce the requirement for flood control works
and flood damage restoration in floodplains.
Agricultural Land To protect agricultural land for the development
of a viable and sustainable agriculture and food
industry.
Drinking Water To protect the quality of drinking water within
municipal water supply watersheds
Housing To provide housing opportunities to meet the
needs of all Nova Scotians.
Infrastructure To make efficient use of municipal water supply
and municipal wastewater disposal systems
The Municipality is currently partnering on a project with the Municipality of the District of Lunenburg
(MODL) to identify inland floodplains. Council may then use this information to address the Flood Risk
Areas Provincial Statement of Interest which currently only applies to a prescribed set of rivers (none of
which are in MODC).
Section 3 of the draft regulations outline the mandatory content in an MPS . The list is a reorganized
version of the current Section 214 in the MGA (attached) with some additions. Section 214 contains a list
of policy topics that council may consider in their MPS. Once the Bill is proclaimed and the regulations are
effective, the amended MGA will need to be read together with the new regulations to interpret our new
requirements and authorities.Staff have not identified any major concerns, but there are some areas
which are still not clear.
When staff met with the Provincial Director of Plann ing, a few areas were noted, under the discretionary
statements of policy that require further clarification, including:
1.Bill 58 Section 10 will repeal and replace Section 214 of the MGA . The revised Section 214 states:
“In addition to the statements of policy required under subsection (1), a municipal planning
strategy may include statements of policy respecting any matter permitted by the regulations.”
a.Section 5(a)(ii)(b) allows for the “expanded variance authority”; However,the regulations as
drafted are limited by Section 235, attached, of the MGA.It is not clear if the intent is to
permit the expansion of the variance provisions?
b.The draft regulations wording in various subsections in Section 5 use the words “In relation
to…”. Subsection (a)refers to items “In relation to development” and then continues to list
a number of policy issues that can be addressed in an MPS. However, subsection (b)then
states “In relation to the natural environment. Under subsection (b) are clauses that allow
policy statements regarding “the protection of the natural environment,”(clause ii)and
“the excavation or filling in of land…”(clause vii).
It is not clear if the intent of the Province to expand the powers of a Council to control
activities before a “development” occurs? For example, the current MGA Section
220(5)(g) states “in relation to a development,regulate or prohibit the altering of land
levels, the excavation or filling in of land…” The words “In relation to a development”
currently limits the municipality’s ability to protect a riparian zone if a property owner
removes the vegetation and alters the land levels prior to applying for a building or
3 Request For Decision /Direction
development permit. Until the activity is “in relation to a development” the land use by-
law cannot enforce the riparian provision. Does the new Section 214(2) [In Bill 58] apply
or will the current unaltered Section 220(5)(g) of the MGA?In staff’s discussion with the
director it seemed that the intent was to expand authority by not limiting powers to
being in connection with development. However, staff noted that without a concurrent
amendment to the Section 220 (which is the section regulating what can be in a bylaw
the limitation still exists.
Engagement Program
The new legislation makes it mandatory for Council to adopt an engagement program to solicit input
from abutting municipalities regarding the adoption or amendment of an MPS.Currently we would notify
neighboring municipalities of the public hearing. However, the changes will require not only notification
but an expanded program that must occur prior to first reading.
The Engagement Program will outline when the municipality will engage abutting municipalities.
Council’s engagement program would not need to require engagement with all municipalities for all
amendments to the MPS. The Municipality of Chester (MOC) abuts 5 other municipalities (HRM, Kings
West Hants, Village of Chester, Municipality of the District of Lunenburg). An amendment specific to a
property in Martin’s Point may be relevant to the Municipality of Lunenburg but not relevant to other
municipalities that are further away such as Kings County, or HRM.
The Engagement Program will need to have timelines, so the amendment process is not unnecessarily
delayed by the non-response of an abutting municipality.Planning Staff has discussed developing a draft
Engagement Program jointly with some of the neighbouring Planning Staff in MODL and Town of
Bridgewater.
Resource Guide
In addition to the draft regulations the Province is also working on updating the relevant sections in the
MGA resource handbook.
Timeline
The Province anticipates that the Bill and accompanying regulations will receive proclamation in the late
summer or early fall. Once this is done, municipalities will have 3 years to meet the minimum
requirements. This will have some impact on MOC but since we already have an MPS (current and a
proposed MPS) that cover the entire Municipality, the impact should be limited to development of an
engagement program with neighboring Municipalities, and some additional language in the MPS that
outlines how we are addressing the provincial statements of interest.
Prior to bringing the proposed documents to Council for first reading,staff will determine what needs to
be amended or replaced to ensure that the MPS is consistent with every statement of provincial interest,
fulfills the minimum planning requirements and reflects the current situation in the municipality.
Once the new documents are in place,the MPS will have to be reviewed every 10 years. Previously there
was a requirement to review every 5 years, however, the MGA does not provide a tim eline. The new
changes will reinstate a timeline,but it will be expanded to 10 years.
IMPLICATIONS
Financial/Budgetary
Any work related to changes should be accommodated in the current budget
4 Request For Decision /Direction
Work Program Implications
Any work related to changes should be accommodated in the current workplan, with the exception of the
development of the engagement program. This will be added to the operational workplan for CDD.
OPTIONS
After a review of the draft regulations Council may choose to provide additional feedback to the
Province regarding mandatory planning, the minimum planning
A TTACHMENTS
Letter from DMA
Bill 58
Proposed regulations
Part 8 of MGA