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HomeMy Public PortalAbout2019-07-18_COW_Public Agenda PackagePage 1 of 2 of Agenda Cover Page(s) Committee of the W hole AGENDA Thursday,July 18, 2019 Chester Municipal Council Chambers 151 King Street, Chester, NS 1.MEETING CALLED TO ORDER. 2.APPROVAL OF AGENDA/ORDER OF BUSINESS. 3.PUBLIC INPUT SESSION (8:45 A.M.–9:00 A.M.) 4.MINUTES OF PREVIOUS MEETING: 4.1.Committee of the Whole –July 4, 2019 5.PUBLIC PRESENTATIONS: 5.1 Presentation from Mico Schwartzentruber, Province of Nova Scotia regarding Bill No. 99 -Assessment Act. and Bill No. 101 –Tourist Accommodations Registration Act regarding amendment to short term Accommodation Act. (appointment at 9:00 a.m.) a)Bill No. 99 –Assessment Act b)Bill No. 101 –Tourist Accommodations Registration Act 5.2 Presentation from Greg Jollymore, 2nd Vice Chair of the New Ross Volunteer Fire Department Board of Commissioners regarding application for Council Grant Request. (appointment at 10:00 a.m.) 6.MATTERS ARISING. 7.POLICY DEVELOPMENT/REVIEW. 8.CORRESPONDENCE. 9.NEW BUSINESS: 9.1 Report for Information prepared by Director of Recreation and Parks Department dated July 9, 2019 regarding Request for Proposal (RFP)–Printing and Distribution Services. 9.2 Staff Report prepared by Senior Planner dated July 11, 2019 regarding Aspotogan Ridge Draft Development Agreement for Phase 1. Page 2 of 2 10.IN CAMERA. 11.ADJOURNMENT. APPOINTMENTS 9:00 a.m.Mico Schwartzentruber,Province of NS regarding Bill No. 99 and Bill No. 101. 10:00 a.m.Greg Jollymore, NRVFD Board of Commissioners regarding application for Council Grant Request. BILL NO. 99 (as passed) 2nd Session, 63rd General Assembly Nova Scotia 68 Elizabeth II, 2019 Government Bill Assessment Act (amended) CHAPTER 10 OF THE ACTS OF 2019 The Honourable Chuck Porter Minister of Municipal Affairs First Reading: March 7, 2019 (LINK TO BILL AS INTRODUCED) Second Reading: March 8, 2019 Third Reading: March 15, 2019 Page 1 of 3Nova Scotia Legislature -Bill 99 -Assessment Act (amended)-RA 7/9/2019https://nslegislature.ca/legc/bills/63rd_2nd/3rd_read/b099.htm Royal Assent: April 12, 2019 An Act to Amend Chapter 23 of the Revised Statutes, 1989, the Assessment Act Be it enacted by the Governor and Assembly as follows: 1 The heading immediately before Section 47A and Section 47A of Chapter 23 of the Revised Statutes, 1989, the Assessment Act, are repealed and the following heading and Section substituted: SMALL-SCALE RESIDENTIAL TOURIST ACCOMMODATION ESTABLISHMENT 47A (1) In this Section, "small-scale residential tourist accommodation establishment" means a residential tourist accommodation establishment on the assessable property that is not a hotel, motel or apartment hotel, but includes a primary residence, cottage, cabin, bed and breakfast, inn or other similar type lodging, as defined in the regulations, that is fully or partially rented to provide accommodation to the travelling or vacationing public. (2) Notwithstanding any other provision of this Act, a small-scale residential tourist accommodation establishment is residential property. 2 Subsection 179(1) of Chapter 23, as amended by Chapter 3 of the Acts of 2001, Chapter 10 of the Acts of 2004 and Chapter 16 of the Acts of 2012, is further amended by adding immediately after clause (bh) the following clause:' (bi) prescribing the number of rooms and other criteria for the purpose of defining a small-scale residential tourist accommodation establishment pursuant to Section 47A; 3 This Act comes into force on such day as the Governor in Council orders and declares by proclamation. This page and its contents published by the Office of the Legislative Counsel, Nova Scotia House of Assembly, and © 2019 Crown in right of Nova Scotia. Created April 12, 2019. Send comments to legc.office@novascotia.ca. Page 2 of 3Nova Scotia Legislature -Bill 99 -Assessment Act (amended)-RA 7/9/2019https://nslegislature.ca/legc/bills/63rd_2nd/3rd_read/b099.htm © 2017 More Information Full Glossary Types of Bills How a Bill becomes law Orders in Council Registry of Regulations Library resources on law Constitutional Timeline Regnal Years Page 3 of 3Nova Scotia Legislature -Bill 99 -Assessment Act (amended)-RA 7/9/2019https://nslegislature.ca/legc/bills/63rd_2nd/3rd_read/b099.htm BILL NO. 101 (as passed) 2nd Session, 63rd General Assembly Nova Scotia 68 Elizabeth II, 2019 Government Bill Tourist Accommodations Registration Act CHAPTER 9 OF THE ACTS OF 2019 The Honourable Geoff MacLellan Minister of Business First Reading: March 7, 2019 (LINK TO BILL AS INTRODUCED) Second Reading: March 8, 2019 Third Reading: March 15, 2019 Royal Assent: April 12, 2019 Page 1 of 5Nova Scotia Legislature -Bill 101 -Tourist Accommodations Registration Act -RA 7/9/2019https://nslegislature.ca/legc/bills/63rd_2nd/3rd_read/b101.htm An Act Respecting the Registration of Tourist Accommodations Be it enacted by the Governor and Assembly as follows: 1 This Act may be cited as the Tourist Accommodations Registration Act. 2 In this Act, (a) "host" means a person who carries on the business of offering short-term rental of roofed accommodations to the travelling or vacationing public in the Province; (b) "platform operator" means a person who facilitates or brokers reservations for the short-term rental of roofed accommodations via the Internet and who receives payment, compensation or any other financial benefit in connection with a person making or completing reservations of such short-term rentals; (c) "primary residence" means a dwelling unit owned or rented and occupied by an individual either alone or jointly with others in which the individual is ordinarily resident; (d) "roofed accommodation" means (i) every building, part of a building, group of buildings or place of accommodation that provides one or more residential units used mainly for the reception of the travelling or vacationing public, (ii) cottages or cabins, or (iii) any building or part of a building designated as a roofed accommodation by the regulations; (e) "short-term rental" means the provision of roofed accommodations to a single party or group, for payment or compensation, for a period of 28 days or less. 3 (1) Subject to subsection (2), no person shall carry on the business of a host without first registering under this Act in the manner set out in the regulations. (2) Subsection (1) does not apply to a person carrying on the business of a host if the only short-term rental of roofed accommodations offered by the person is the person's primary residence. (3) No person shall carry on the business of a platform operator without first registering under this Act in the manner set out in the regulations. 4 (1) Every platform operator listing, advertising or facilitating the listing or advertising of short-term rentals of roof accommodations in the Province shall keep a record of each concluded transaction in relation to such short-term rentals listed or advertised on its platform for seven years following the last day of the rental period. (2) Records required to be retained under subsection (1) must include Page 2 of 5Nova Scotia Legislature -Bill 101 -Tourist Accommodations Registration Act -RA 7/9/2019https://nslegislature.ca/legc/bills/63rd_2nd/3rd_read/b101.htm (a) the name, address and registration number, if applicable, of the host; (b) the number of nights the roofed accommodations were rented; (c) the nightly and total price charged for the rental; and (d) any other information required by the regulations. 5 A person who contravenes this Act is guilty of an offence and liable on summary conviction to a fine of not more than $1,000 and such additional penalty as may be prescribed by the regulations. 6 (1) The Governor in Council may make regulations (a) designating a building or part of a building as a roofed accommodation; (b) establishing a requirement to register under this Act, including defining any classes of persons required to register, terms of eligibility and any terms and conditions to be applied to applicants or registrants; (c) respecting applications for registrations of roofed accommodations, hosts and platform operators; (d) respecting the collection, use and disclosure of any information collected or provided pursuant to this Act; (e) prescribing the fees to be charged for registrations required under this Act; (f) respecting the form of any registration system required pursuant to this Act; (g) prescribing additional penalties for non-compliance with this Act; (h) respecting any matter or thing the Governor in Council considers necessary or advisable to carry out effectively the intent and purpose of this Act. (2) The exercise by the Governor in Council of the authority contained in subsection (1) is a regulation within the meaning of the Regulations Act. 7 Section 2 of Chapter 23 of the Revised Statutes, 1989, the Assessment Act, as amended by Chapter 19 of the Acts of 1990, Chapter 18 of the Acts of 1998, Chapter 9 of the Acts of 2000, Chapter 15 of the Acts of 2002, Chapter 9 of the Acts of 2005, Chapter 19 of the Acts of 2006, Chapter 9 of the Acts of 2007, Chapter 36 of the Acts of 2008 and Chapter 16 of the Acts of 2012, is further amended by (a) repealing clause (ba) and substituting the following clause: (ba) "camping establishment" means any premises operated for profit or gain for the accommodation of the travelling or vacationing public comprising (i) land maintained as grounds for camping or for overnight parking of recreational vehicles, or (ii) a separate building or buildings containing a rental unit of one room used as an alternative form of accommodation in a campground, Page 3 of 5Nova Scotia Legislature -Bill 101 -Tourist Accommodations Registration Act -RA 7/9/2019https://nslegislature.ca/legc/bills/63rd_2nd/3rd_read/b101.htm but does not include any part of premises licensed under the Liquor Control Act as a cabaret, tavern, beverage room or lounge; and (b) repealing clause (tb) and substituting the following clause: (tb) "roofed accommodation" has the same meaning as in the Tourist Accommodations Registration Act, but does not include any part of premises licensed under the Liquor Control Act as a cabaret, tavern, beverage room or lounge; 8 Clause 2(a) of Chapter 51 of the Acts of 2001, the Halifax Regional Municipality Marketing Levy Act, is amended by striking out "licensed under the Tourist Accommodations" in the third and fourth lines and substituting "registered under the Tourist Accommodations Registration". 9 Clause 13(c) of Chapter 27 of the Acts of 2006, the Occupiers' Liability Act, is repealed. 10 Clause 2(f) of Chapter 12 of the Acts of 2002, the Smoke-free Places Act, is amended by adding "Registration" immediately after "Accommodations" in the last line. 11 Chapter 9 of the Acts of 1994-95, the Tourist Accommodations Act, is repealed. 12 Clause 2(a) of Chapter 33 of the Acts of 2005, the Yarmouth Marketing and Promotions Levy Act, is amended by striking out "licensed under the Tourist Accommodations" in the second and third lines and substituting "registered under the Tourist Accommodations Registration". 13 This Act comes into force on such day as the Governor in Council orders and declares by proclamation. This page and its contents published by the Office of the Legislative Counsel, Nova Scotia House of Assembly, and © 2019 Crown in right of Nova Scotia. Created April 12, 2019. Send comments to legc.office@novascotia.ca. More Information Full Glossary Types of Bills Page 4 of 5Nova Scotia Legislature -Bill 101 -Tourist Accommodations Registration Act -RA 7/9/2019https://nslegislature.ca/legc/bills/63rd_2nd/3rd_read/b101.htm © 2017 How a Bill becomes law Orders in Council Registry of Regulations Library resources on law Constitutional Timeline Regnal Years Page 5 of 5Nova Scotia Legislature -Bill 101 -Tourist Accommodations Registration Act -RA 7/9/2019https://nslegislature.ca/legc/bills/63rd_2nd/3rd_read/b101.htm R EPORT FOR INFORMATIO N Prepared by:Jennifer Webber, Communications Officer Date July 9, 2019 Reviewed by:Chad Haughn, Director of Parks and Recreation Date July 10, 2019 Authorized by:Dan McDougall, CAO Date July 11, 2019 CURRENT SITUATION MOC distributes several regular print publications throughout the year in addition to other occasionally printed material. To meet those needs at the best price, we tender for printing services to 1) print the regular publications and 2) provide first quote on printed material outside of the routine documents. Submissions were reviewed last September for a three- year contract and Advocate was recommended as successful bidder. Because of circumstances at the time, the recommendation wasn’t approved by the CAO until now. This report is to let Council know that a contract will be signed between MOC and Advocate for printing services as described above for the remainder of the original three-year term at an awarded price of $18,236.13, excluding HST. BACKGROUND /DISCUSSION The Procurement Policy states: 4.1 Low Value Procurement •Goods up to and including $25,000 •Services up to and including $50,000 •Facilities up to and including $50,000 •Construction up to and including $ 100,000 For all low value procurement activity with a procurement value as outlined above (excluding taxes), Municipal personnel are expected to, as far as practicable, attempt to obtain at least three quotes and recommend award to the supplier offering best value. The only exception to this would be when the Municipal personnel are using Alternative Procurement Practices as outlined in section 5.0 of this Policy or are accessing a publicly tendered standing offer. REPORT TO:Committee of the Whole SUBMITTED BY:Chad Haughn, Director of Parks & Recreation DATE:July 18, 2019 SUBJECT:Printing Services RFP ORIGIN: 2 Where increased competition is appropriate, Municipal personnel may choose to publicly tender for goods, services, construction or facilities that fall within the above thresholds. For all low value procurement, the Chief Administrative Officer is authorized to award to the supplier offering best value for all contracts under the amounts listed above in value, in any one case, provided that the expenditure is included in the approved budget allocation. An information report will be provided to Council for all expenditures that fall between $10,000 and the amounts noted above. Approval of the Council of the Municipality will be required for all purchases of goods, services and construction that exceed the above noted values or which are not included in the approved budget allocation. IMPLICATIONS Policy P-04 Procurement Policy, Alternative Procurement Financial/Budgetary $18,236.13 plus HST from 2019/20 Operating Budget Environmental Strategic Plan (Goal) 1)Maintain a high level of fiscal responsibility 2) Continually improve public satisfaction with municipal services 5)Continually reinforce the positive image of the Municipality through leadership in public engagement and communications Work Program Implications Accommodated within existing work plan OPTIONS ATTACHMENTS Submission results COMMUNICATIONS (INTE RNAL/EXTERNAL) Printing & Distribution Services MODC-T-2018-006 Requirements: Company Experience & Capacity (20 pts) Distribution (15 pts)Location (5 pts)Pricing (60 pts)TOTAL (100 pts) Atlantic Digital 10 10 + 3 = 13 0 26 49 Halcraft Printers 10 + 4 = 14 10 + 4 = 14 0 32 60 Staples 10 10 + 5 = 15 0 46 71 Bounty Print 10 + 4 = 14 10 + 2 = 12 0 56 82 Advocate 10 + 8 = 18 10 + 5 = 15 0 60 93 Pricing (based on per year): Company Newsletter Rec Brochure Calendar Distribution Total TOTAL Atlantic Digital $7,493.58 Unable to quote exactly $23,498.80 $ 9,050.63 $ 1,683.00 $ 41,726.01 Halcraft Printers 14,394.00 12,712.00 5,711.00 1,276.00 34,103.00 Staples 7,434.00 10,796.00 5,700.00 included 23,930.00 Bounty Print 4,380.00 7,700.00 5,199.00 2,200.00 19,479.00 Advocate 5,136.54 7,067.00 6,032.59 included 18,236.13