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2019-11-28_Council_Public Agenda Package (Revised as of November 27)
Page 1 of 2 of Agenda Cover Page(s) MUNICIPAL COUNCIL AGENDA Thursday,November 28, 2019 Chester Municipal Council Chambers 151 King Street, Chester, NS (TO FOLLOW PUBLIC HEARING) 1.MEETING CALLED TO ORDER. 2.APPROVAL OF AGENDA/ORDER OF BUSINESS. 3.PUBLIC INPUT SESSION (8:45 a.m. to 9:00 a.m.) 4.MINUTES OF PREVIOUS MEETING: 4.1 Council –November 14,2019 5.COMMITTEE REPORTS: 5.1 Committee of the Whole –November 21, 2019 –Warden Webber (approval of motions only) a)First Notice -Information Access and Protection Policy P-90. 5.2 Nominating Committee –November 14, 2019 –Warden Webber (receive minutes only) 5.3 REMO Advisory Committee –May 21, 2019 –Deputy Warden Shatford (receive as information only) a)Hurricane Dorian After-Action Report 5.4 Building Code & Unsightly Premises –November 26, 2019 –Councillor Connors (approval of motions only) 5.5 Building Code & Unsightly Premises –October 31, 2019 –Councillor Connors (approval of motion only) 5.6 Building Code & Unsightly Premises –September 17, 2019 –Councillor Connors (receive minutes only) 5.7 Any other Committees. 6.MATTERS ARISING: 6.1 Information Report prepared by Erin Schurman-Kolb, Bylaw Enforcement Coordinator regarding CM-KL2019-001 –Kennel Appeal (appointment at 9:45 a.m.) Page 2 of 2 6.2 Second and Final Notice –Fees Policy P-20. 6.3 Request for Decision prepared by Community Development Department regarding Result of Public Hearing and Second and Final Reading Municipal Planning Strategy and Land Use By-law. 7.CORRESPONDENCE. 8.NEW BUSINESS: 8.1 Request for Decision prepared by Recreation and Parks Department regarding Council Grant Request –Chester Brass Band Inc. 1.Council Grants 2019-2020 Spreadsheet: a)Request from Chester Brass Band Inc.-$1000 8.2 Recreation and Parks Department –Quarterly Update/Report. 9.IN CAMERA. 10.ADJOURNMENT. APPOINTMENTS 9:45 a.m.Erin Schurman-Kolb,Bylaw Enforcement Coordinator regarding CM-KL2019-001 – Kennel Appeal continuation. 2. District Council Grant 2019-2020 Spreadsheet: a) Request from Church Memorial Park – District 3 - $500 b) Request from Church Memorial Park – District 7 - $1000 MOTIONS FOR APPROVAL BY COUNCIL FROM NOVEMBER 21, 2019 MEETING OF COMMITTEE OF THE WHOLE 2019-524 Approval of Agenda and Order of Business 2019-525 Approval of October 24, 2019 Committee of the Whole Minutes 2019-526 ADOPTION PROCESS — POLICY P-90 INFORMATION ACCESS AND PROTECTION POLICY MOVED by Deputy Warden Shatford, SECONDED by Councillor Barkhouse that the Committee of the Whole recommend to Council to refer the proposed Policy P-90 Information Access & Protection Policy to First Notice (Council Meeting November 28, 2019) with the intention to adopt the policy. ALL IN FAVOUR. MOTION CARRIED 2019-527 CULTURE INNOVATION FUND'S HEALTHY COMMUNITIES STREAM MOVED by Councillor Barkhouse, SECONDED by Deputy Warden Shatford that the Committee of the Whole recommend to Council to approve a financial contribution not to exceed $5,000; and further that staff be directed to collaborate with Our Health Centre in developing a program for physician recruitment in the Municipality. ALL IN FAVOUR. MOTION CARRIED. 2019-528 Adjournment First notice – Council - November 28, 2019 Second Notice – Council – December 12, 2019 Municipality of the District of Chester Information Access and Protection Policy Policy P-90 Effective Date: Information Access & Protection Policy P-90 (continued) Notice of Intention to Adopt – Committee of the Whole – 2019/11/21 (2019-526) Page 2 of 6 First Notice – Council – 2019/11/28 Second Notice – Council – 2019/12/12 Effective – MUNICIPALITY OF THE DISTRICT OF CHESTER POLICY P-90 INFORMATION ACCESS AND PROTECTION POLICY 1. PURPOSE 1.1. The Municipality of the District of Chester is responsible for protecting information as an asset. Recognizing that there are risks associated with users accessing and handling information to conduct municipal business, the Information Access and Protection Policy commits the Municipality to develop and implement all necessary protocols and guidelines for maintaining the availability, quality, confidentiality, and privacy of information under its custody and control. As a result, this policy: 1.1.1. Provides the framework for the Municipality to: Identify and protect its data, records, and information technology assets; Detect physical and cyber threats; and respond and recover from information security and privacy breach incidents immediately whenever they occur; Specify the technology and information asset types that must be protected and information security risks that must be mitigated; and Outline the Municipality’s roles and responsibilities for information governance. 2. DEFINITIONS 2.1. “Access Control” is the process by which users are granted access and usage privileges to Municipal information systems and resources. This includes the authorization, authentication, and audit of the access granted. 2.2. “Business Continuity” is the ability to keep critical operations within the Municipality functioning during and after a disaster through a variety of coordinated business and emergency measure responses, including disaster recovery. 2.3. “CAO” means the Chief Administrative Officer, or her/his designate. 2.4. “Council” means the elected officials that make up the Council of the Municipality of the District of Chester. Information Access & Protection Policy P-90 (continued) Notice of Intention to Adopt – Committee of the Whole – 2019/11/21 (2019-526) Page 3 of 6 First Notice – Council – 2019/11/28 Second Notice – Council – 2019/12/12 Effective – 2.5. “Disaster Recovery” protects the Municipality’s information assets from the negative consequences of cyberattacks, natural disasters, or device failures. This includes strategies to restore information systems and data needed for business continuity. 2.6. “Endpoint Protection” refers to applications, services, and systems used for securing individual workstations, tablets, cellphones, and copiers that connect to the Municipal network. This includes installing and managing specialized software such as antivirus, antispyware, firewall, and host intrusion protection systems. 2.7. “Information Technology Assets” are components of the Municipality’s systems and network infrastructure comprised of: 2.7.1. Computer Hardware: servers, personal computers, peripheral devices, and tablets. 2.7.2. System Software: operating systems, database management systems, backup and restore software. 2.7.3. Application Software: custom written software applications, and commercial off the shelf software packages used by departments within the Municipality. 2.7.4. Communications Hardware and Software: routers, switches, firewalls, private lines, desk phones, mobile devices, CCTV systems, and associated network management software and tools. 2.7.5. Physical Storage: offsite file storage lockers, onsite file rooms, and office file cabinets. 2.8. “Municipality” means the Municipality of the District of Chester. 3. POLICY STATEMENTS 3.1. All users of the Municipality’s system are obligated to protect information technology and data assets from unauthorized access, loss, damage, and destruction. 3.2. This policy ensures that the appropriate risk mitigation protocols and guidelines are developed, implemented, and maintained for: Information Access & Protection Policy P-90 (continued) Notice of Intention to Adopt – Committee of the Whole – 2019/11/21 (2019-526) Page 4 of 6 First Notice – Council – 2019/11/28 Second Notice – Council – 2019/12/12 Effective – 3.2.1. Access control: Users present unique and untransferable credentials to access Municipal systems or information. 3.2.2. Data collection, use, and retention: Data is collected, used, and retained only when: required for operations. there is a duty to document; or mandated by enactment. 3.2.3. Data protection and loss prevention: Sensitive data is identified, monitored, and logged to prevent intrusion, leaks, or theft. 3.2.4. Disaster recovery and business continuity: Essential systems and data can be recovered to resume and continue operations following a natural, accidental, or malicious disruption in service. 3.2.5. Endpoint protection and security: Network devices are identified, monitored, and secured. 3.2.6. Information and privacy breach: Information security and privacy breach incidents are reported, investigated, and remediated. 3.2.7. User awareness and education: Users are aware of and practice secure work habits and are routinely trained to recognize and respond to cyberattacks. 3.2.8. Vulnerability discovery and remediation: Cyber risks are proactively assessed by identifying, classifying, and mitigating IT system threats and vulnerabilities. 4. GUIDING PRINCIPLES AND VALUES 4.1. The Municipality of the District of Chester is the custodian of extensive information holdings and relies on its information assets to provide effective service delivery, meet fiscal obligations, and ensure legal compliance. The Municipality is required to protect the confidentiality, integrity, and availability of the information assets in its care and must be fully accountable to the public by ensuring authorized access to information while preventing unauthorized collection, use, or disclosure. Information Access & Protection Policy P-90 (continued) Notice of Intention to Adopt – Committee of the Whole – 2019/11/21 (2019-526) Page 5 of 6 First Notice – Council – 2019/11/28 Second Notice – Council – 2019/12/12 Effective – 4.2. Non-compliance with this policy could have a significant effect on the efficient operation of the Municipality and may result in financial loss, loss of reputation, and an inability to provide necessary services to our residents. 4.3. All internal protocols and guidelines will be authorized and approved by the CAO or designate as required. 5. RELATED DOCUMENTATION The following is related legislation, regulations, by-laws, resolutions, policies, and other documentation that support this policy. Document Name Document Type Municipal Government Act, Part XX Provincial Legislation Personal Information International Disclosure Protection Act Provincial Legislation Records Management Policy P-78 Municipal Policy Routine Access Policy P-70 Municipal Policy Surveillance Policy P-50 Municipal Policy 6. REVIEW REQUIREMENTS The Responsible Officer will lead a review of this policy at the direction of the CAO or Council. Any recommendations for amendments or repeal must also be authorized by Council. Amendments must be captured in the Version Log below. Note any former policies replaced by a new or amended policy under ‘Amendment Description’, when applicable. Version Number Amendment Description Consulted Accountable Approval Date 2019 Policy created in 2019 Records Management & Quality Control Coordinator; Strategic Initiatives Coordinator; CAO Director of Information Services ## Information Access & Protection Policy P-90 (continued) Notice of Intention to Adopt – Committee of the Whole – 2019/11/21 (2019-526) Page 6 of 6 First Notice – Council – 2019/11/28 Second Notice – Council – 2019/12/12 Effective – Annotation for Official Policy Book Reason for Adoption To protect information as an asset and to develop and implement all necessary protocols and guidelines for maintaining the availability, quality, confidentiality, and privacy of information under its custody and control Notice of Intention to Adopt Committee of the Whole November 21, 2019 Date of First Notice at Council November 28, 2019 Date of Second Notice at Council December 12, 2019 Effective Date I certify that this Policy was approved by Council as indicated above. ______________________________ Pamela M. Myra, Municipal Clerk Date MUNICIPALITY OF THE DISTRICT OF LUNENBURG Minutes of a Meeting of REMO ADVISORY COMMITTEE Held in Council Chambers, 210 Aberdeen Road, Bridgewater, NS Tuesday, May 21, 2019 — 1:30 p.m. ATTENDANCE Municipality of Chester Warden Allen Webber Deputy Warden Floyd Shatford, Vice -Chair Municipality of Lunenburq Deputy Mayor Cathy Moore Councillor Martin Bell Alex Dumaresq, Deputy CAO Town of Bridgewater Tammy Crowder, Chief Administrative Officer Town of Lunenburq Mayor Rachel Bailey Deputy Mayor John McGee Bea Renton, Chief Administrative Officer (arrived at 1:33 p.m.) Town of Mahone Bay Mayor David Devenne, Chair Councillor Richard Nowe Dylan Heide, Chief Administrative Officer Regrets: Mayor David Mitchell, Town of Bridgewater Deputy Mayor Andrew Tanner, Town of Bridgewater Councillor Wayne Thorburne, Town of Bridgewater Councillor Danielle Barkhouse, Municipality of Chester Dan MacDougall, Chief Administrative Officer, Municipality of Chester Councillor John Bain, Town of Mahone Bay Mayor Carolyn Bolivar-Getson, Municipality of Lunenburg Kevin Malloy, Chief Administrative Officer, Municipality of Lunenburg Staff: Heather MacKenzie -Carey, REMO Coordinator Rhonda Matthews, Planning Officer, EMO-NS Chris Kennedy, Fire Services Coordinator, Municipality of Lunenburg Joanne Powers, Executive Assistant 1. CALL TO ORDER Mayor Devenne called the meeting to order at 1:30 p.m. 2. ANNOUNCEMENTS, ACKNOWLEDGEMENTS, RECOGNITION 3. APPROVAL OF AGENDA — Added Items REMO Advisory Committee 2 May 21, 2019 Moved by Deputy Mayor Moore, seconded by Warden Webber that the agenda be approved as circulated. Motion carried. 4. APPROVAL OF MINUTES Moved by Warden Webber, seconded by Deputy Warden Shatford that the Minutes of the March 18, 2019 REMO Advisory Committee meeting be approved as circulated. Motion carried. 5. BUSINESS ARISING FROM MINUTES 5.1 2019/20 REMO Budget Approvals from Municipal Units Confirmations of approval for the 2019/20 REMO Budget were received by three municipalities: Municipality of the District of Lunenburg, Town of Lunenburg, and the Town of Bridgewater (included in the agenda package). A verbal confirmation was received from the Town of Mahone Bay and the Municipality of the District of Chester advised by email, with written confirmations to follow from both. 6. NEW BUSINESS - NIL 7. REMO COORDINATOR MONTHLY REPORTS 7.1 March & April 2019 The REMO Coordinator reports for March and April 2019 were circulated with the agenda and reviewed. Ms. Renton arrived at 1:33 p.m. The following additional comments were made: - There is a request to amend the Emergencies Act to add language around comfort centres and how municipalities may be responsible for them, - Ms. Matthews advised that legislation has been tabled to change the 911 funds for other uses that will most likely involve comfort centres. Once she has more detail, she will share it with the Committee. - The Amateur Radio Club will be holding a Field Day on June 22 and 23, 2019. It will take place at the Municipality of Lunenburg's Administration Building (Radio Room, EMO Room and outdoor parking area). It will run for 48 hours and is an exercise for them to connect with as many places around the world as possible. It will be run as an Open House so the public will be invited to attend, and they will receive extra points if elected officials drop by. Mayor Devenne advised that this was Ms. MacKenzie-Carey's last meeting as Regional Emergency Management Coordinator and Councillor Bell thanked her on behalf of the REMO Advisory Committee. Ms. Matthews thanked her on behalf of the Province as well. Ms. MacKenzie -Carey and Ms. Matthews left the meeting at 1:40 p.m. 8. ADDED ITEMS — NIL 9. IN CAMERA REMO Advisory Committee 3 May 21, 2019 At 1:40 p.m., it was moved by Deputy Mayor Moore, seconded by Councillor Nowe that the REMO Advisory Committee go In Camera to discuss: 9.1 Personnel Matter under Section 22(2)(c) of the MGA 9.2 Personnel Matter under Section 22(2)(c) of the MGA Motion carried. REMO Advisory Committee In Camera in session. At 2:02 p.m., it was moved by Councillor Nowe, seconded by Deputy Warden Shatford that the REMO Advisory Committee come out of In Camera and return to open session. Carried. REMO Advisory Committee in session. 10. NEXT MEETING — July 15, 2019, at 1:30 p.m. 11. ADJOURNMENT There being no further business at 2:02 p.m., it was moved by Deputy Warden Shatford, seconded by Mayor Bailey that the meeting adjourn. Carried. REMO Advisory Committee November 18, 2019 Item: 7.1 (DRAFT - Pending Approval) REMO AFTER -ACTION REPORT HURRICANE DORIAN September 7-8, 2019 Prepared by: Angela Henhoeffer Regional Emergency Management Coordinator Lunenburg County Regional Emergency Management Organization Date Presented: October 15, 2019 Hurricane Dorian After Action Report 1 2 Table of Contents 1 Introduction .. 3 2 Event Summary 3 2.1 Condensed Event Chronology 3 2.2 Event Location 4 3 Emergency Management Phases 5 3.1 Mitigation 5 3.2 Preparedness 5 3.3 Response 5 3.4 Local Authority Recovery 5 3.5 Community 5 4 Incident Emergency Management Review .... 7 4.1 Emergency Management 7 4.1.1 Observations — Business Continuity 7 4.1.2 Observations — Comfort Centres 7 4.1.3 Observations -Communications 8 4.1.4 Observations —Critical Infrastructure 9 4.1.5 Observations — Emergency Coordination Centre 9 4.1.6 Observations — Essential Services 10 4.1.7 Observations — Exercises 10 4.1.8 Observations — Fuel Shortage 10 4.1.9 Observations — Hardware Support 10 4.1.10 Observations —Municipal Elected Officials 11 4.1.11 Observations — Power Outages 11 4.1.12 Observations — Purchases and Payments 11 4.1.13 Observations — Shelters 11. 4.1.14 Observations —Telecommunications 12 4.1.15 Observations — Vulnerable Sector Residents 12 5 Recommendation Items Follow -Up 13 6 Conclusion 13 7 Acronyms 14 Hurricane Dorian After Action Report 2 3 1 Introduction This report was prepared by collecting information from various internal and external partners within the Regional Emergency Management Organization (REMO) for Lunenburg County relating to Hurricane Dorian on September 7-8, 2019. The Regional Emergency Management Organization provides a coordinated response to an emergency occurring within Lunenburg County, and includes the Municipality of the District of Chester (MODC), the Municipality of the District of Lunenburg (MODL), the Town of Bridgewater (TOB), the Town of Lunenburg (TOL), and the Town of Mahone Bay (TOMB). An event debrief was conducted via anonymous survey and an in -person debrief was held on September 24, 2019. Chief Administrative Officers, Assistant Emergency Management Coordinators, and Fire Services Coordinators from the five municipal units were invited to respond and attend. The observations and accompanying recommendations were identified and documented in this After -Action Report (AAR). 2 Event Summary Amid a high number of predicted hurricanes for the 2019 hurricane season, Hurricane ❑orian was being watched as it hit Bahamas and the Eastern Seaboard of USA, before making landfall in Nova Scotia on September 7, 2019. Hurricane Dorian was the largest hurricane t❑ ever make landfall in Nova Scotia resulting in unprecedented numbers of power outages affecting almost 80% of the province. Nova Scotia Power (NSP) lost power to more than 411,000 customers during the storm and throughout the following days, another 50,000 outages were reported due to weakened trees. Thankfully no injuries or fatalities occurred as a result of the hurricane. The first weather briefing notification was sent by Nova Scotia Emergency Management Organization (NS EMO) from Bob Robichaud, Warning Preparedness Meteorologist with The Canadian Hurricane Centre on Tuesday, September 3, 2019. After a brief discussion between Angela Henhoeffer, Regional Emergency Management Coordinator (REMC), and Alex Dumaresq, Municipality of the District of Lunenburg (MODL) Chief Administrative Officer (CAO), it was decided that following past incidents, a virtual activation would be sufficient and no Emergency Coordination Centre (ECC) would be physically activated. The REMO Coordinator (REMC) would lead the response in order to facilitate issues surrounding Hurricane Dorian and the Assistant Emergency Management Coordinators (AECs), Fire Service Coordinators and the Chief Administrative Officers (CAOs) from the five municipal units would provide input specific to their unit. 2.1 Condensed Event Chronology DATE TIME 2019-09-03 11:51 2019-09-06 15:00 2019-09-07 07:00 DETAILS Notification of pending hurricane, Weather Briefing #1 REMO conference call and Situational Awareness Activation of the Provincial Coordination Centre Hurricane Dorian After Action Report 3 4 2019-09-07 2019-09-07 2019-09-07 2019-09-07 2019-09-09 2019-09-10 2019-09-11 2019-09-12 2019-09-13 2019-09-14 2019-09-16 2019-09-16 08:21 PCC schedule announced -- Conference calls daily at 11:00 and 20:00 10:13 Situational Report - SitRep #1 13:22 REMO schedule announced - Conference calls daily at 12:00 and 21:00 22:49 REMC recommended a second person to assist 14:00 Transfer of Command to Rachel Hiltz 07:00 Transfer of Command to Angela Henhoeffer 12:14 Municipal needs assessment from NS EMO 13:00 Wellness check conference call 22:00 All units reported back to normal business operations 15:00 Evening conference calls with PCC ceased 12:15 SitRep #54 16:30 PCC de-escalated to normal monitoring 2.2 Event Location The swath of damage endured by Hurricane Dorian covered the province of Nova Scotia. From Yarmouth to Cape Breton, each county was affected to varying degrees. Lunenburg County was spared severe damage as witnessed by other parts of the province. The critical infrastructure damage and priorities for the region included: Mahone Bay Water treatment plant, 8311 Highway 3 in Oakland Bridgewater Scotia Business, 426 King Street, Bridgewater King Street Sewer Lift Stations 8 and 9: 1397 King Street, Bridgewater and 1639 King Street, Bridgewater Pump Station #4, 400 King Street, Bridgewater Town Hall 60 Pleasant Street, Bridgewater Hebbs Lake Pump Station, 290 Century Drive, Hebbville MODL Tancook Island — power restoration Wastewater Priorities: • 5 Riverside Road, Conquerall Bank New Germany Lift Stations: • Lift station #6 does not have an overflow to the LaHave 121 Highway 208, New Germany • 4716 Hwy #10, New Germany • 4774 Hwy #10, New Germany • 44 Zwicker Mill Road, New Germany • 5380 Hwy #10, New Germany Treatment Plant, 23 Chelsey Lane, New Germany Lunenburg County Lifestyle Centre, 135 N Park St, Bridgewater T. Lunenburg Wastewater Treatment Plant (WWTP) was partially flooded with seawater Other reported damages included the Chester wharf, Sawpit wharf, Rose Bay wharf, a variety of road washouts, tree debris, and damage to parks, and trails. NS EMO provided three pallets of water that were delivered to Town of Lunenburg and Chester. Hurricane Dorian After Action Report 5 4 3 Emergency Management Phases 3.1 Mitigation Various mitigation steps in the years leading up to Hurricane Dorian included an all -hazards plan which included hazard risk analysis, contingency plans, public awareness mailouts regarding sheltering in place and what to have in a preparedness kit. 3.2 Preparedness Resident preparedness begins with the awareness of emergency events occurring and information on the 72hour preparedness from the Government of Canada was shared with residents. A week before the hurricane, Post -Topical Storm Erin was being watched as possibly making landfall, so residents were on higher alert and awareness as Hurricane Dorian made its way closer to Nova Scotia. Having witnessed the destruction left behind by Dorian in the Bahamas and USA, it was a storm monitored by many. From an organizational perspective, a few years ago, a Hurricane Contingency Plan was created and approved by the REMO Advisory Committee which includes elected officials of all five units. Prior to the event, the Plan was forwarded to all AECs and CAOs for review and refresher. All weather briefings sent by NS EMO were shared with a variety of municipal partners and stakeholders with ways to contact REMO as well as a request for information to be shared with REMO if anything was witnessed. 3.3 Response NS EMO was the lead agency and Nova Scotia Power had a representative in the Provincial Coordination Centre (PCC) along with many other Nova Scotia provincial departments and industry partners. Since the REMO ECC was not activated, the REMC shared information with the AECs and CAOs. The AECs and CAOs shared the information outward. The REMC remained in close contact with local representatives from RCMP, Bridgewater Police, the Fire Services Coordinators who shared information to the Fire Departments, NS Transportation and Infrastructure Renewal, Nova Scotia Power, Nova Scotia Community College, West Nova Bulk Fuels, Canadian Red Cross, and others. 3.4 Local Authority Recovery Recovery of power was needed by the local authorities for its critical infrastructure. An assessment of critical infrastructure without power was obtained and prioritized by each municipal. The REMC and CAOs then had a conference call to prioritize the list of damages among all five unit. The list was sent back to NS EMO for submission to NSP for power restoration for the County. 3.5 Community Community members, especially those on the NSP critical customer list or identified to the REMC via community/council members, were supported in the best way possible. NS EMO Hurricane DorianAfterAction Report 5 6 approved a funding request for Ground Search and Rescue (GSAR) to complete door-to-door visits for any residents without power that had critical care issues. GSAR was provided a standard list of questions/observations for the visits and a request for follow-up was offered. For those who provided a phone number, a follow-up call was made by the REMC to provide support or referrals where possible. There were some instances where GSAR could not make contact, therefore the RCMP was contacted for a Wellness Check. Hurricane Dorian After Action Report 6 7 4 Incident Emergency Management Review 4.1 Emergency Management The following are observations from the incident and accompanying recommendations to make improvements for future response and recovery. These recommendations are in alphabetical order not priority order. 4.1.1 Observations — Business Continuity Power was restored quickly to Lunenburg County Lifestyle Centre (LCLC) to provide showers to residents in the County. This was done quicker than originally scheduled by NSP as power was restored to the Municipal Activity and Recreation Complex (MARC) for the sheltering of Hope Landing residents. In a similar response, it is unlikely power would be restored this quickly. The Town of Bridgewater office was also without power and although there is a generator for some departments, key departments like Finance was not accessible without power. Recommendation 1 It is recommended each municipal unit evaluates all municipal -use and resident -use buildings for a generator or portable generator and budget recommendations are presented to Council for consideration. 4.1,2 Observations — Comfort Centres There were many kinks with comfort centre use during the event. Some comfort centres were without power and did not have a generator or proper supplies thereby not allowing them to provide comfort to residents. Many comfort centres were not providing their information of opening/closing times to the Provincial Coordination Centre or REMO so residents and partners were unaware of where to go for assistance. The new comfort centre procedure created in 2018 was not used and some comfort centres were unfamiliar with the procedure. Recommendation 2 It is recommended that the REMO Advisory Committee write a letter to NS EMO asking to provide a solution to the public alert system allowing municipal units to be trained to use Alert Ready or an alternative system to alert residents in local areas of event -specific information, including comfort centre locations. Recommendation 3 It is recommended that a Crisis Communication Plan be written/updated to include key messages surrounding comfort centres, included how to get the message out of which location are open should there be a telecommunication failure. Recommendation 4 Is recommended the REMO Comfort Centre Policy be revised to reflect clear guidelines and a standardized approach across all municipal units and should include items such as when a comfort centre should open, a checklist of general supplies to open a comfort centre. The comfort centres that follow the guidelines will be posted on the REMO website for viewing Hurricane Dorian After Action Report 7 8 at any time, not just during events. Recommendation 5 It is recommended the AECs maintain, and update annually, the list of comfort centres with civic address, phone numbers, email addresses of three contacts for the site, capacity and a site profile be completed by the AEC of services generally offered at the Centre. 4.1.3 Observations — Communications While residents have begun taking the 72 -hour preparedness messaging seriously, there is still education to become more resilient citizens, communities and County. Social media was not monitored during the incident and posts were not active until regular business resumed as staff were not assigned to monitor social media, and some staff had limited telecommunication ability from their homes. Examples of public messaging includes, what to do after 72 hours, where local comfort centres and shelters are located. Contact lists for the municipal units and stakeholders were outdated during the event. It was observed that each municipal unit shared different information with council and managers, and the fire departments felt out of the loop for communication. Recommendation 6 It is recommended to create a Crisis Communications Plan with input and supported by the municipal units' communication staff to include communications before (prevention and mitigation), during (response) and after (recovery) and event to enhance awareness to residents with one location to look for all incident -related information. Recommendation 7 It is recommended a letter be written to NS EMO requesting their website be reinstated to offer information to all Novo Scotians on a variety of topics as it relates to emergency management as it is the premier source of provincial information. Recommendation 8 It is recommended to amend existing contingency plans to include options for the first 72 hours, after 72 hours, shelter in place, comfort centres, shelters, and staffing the centres. Recommendation 9 It is recommended the municipal units identify staff who may be a Public Information Officer (PIO) during a response. The PIO will be required to take the NS EMO or ICS information Officer position training. These individuals will be scheduled as the REMO Public Information Officer in the Emergency Coordination Centre to monitor/post to social media, coordinate with news agencies and ensure information is being consistently shared among all units. Keeping in mind that not all residents have access to the internee so radio interviews or paid spots may need to be considered. Recommendation 10 It is recommended that the internal and external contact lists for REMO are updated a Hurricane Dorian After Action Report 8 9 minimum of twice per year to ensure and ask Information Technology to provide a location for the contact lists to be housed electronically for all those that may be in the Emergency Coordination Centre (ECC) and do not have access to the MODL server such as a cloud - based solution in case the ECC is evacuated or unavailable during a response. 4.1.4 Observations — Critical Infrastructure There were several Critical Infrastructure from all units that experienced long term power outages or damage due t❑ Hurricane Dorian. While Nova Scotia Power (NS Power or NSP) and NS EMO were in excellent communication seeking to restore power as quickly as possible, there were some gaps for the REMO units. Historically, REMO has not provided NS Power with a list of prioritized critical infrastructure for Lunenburg County. Recommendation 11 It is recommended that each municipal unit create a critical infrastructure list including name, complete civic address, type of generator (if applicable), how long generator will run on a tank of fuel, how long the infrastructure can run on a generator before it becomes critical prioritized per unit. After information is received from all units, it is recommended the CAOs meet to prioritize all units within the County for future power outages. 4.1.5 Observations — Emergency Coordination Centre Although virtual activation has worked in the past for smaller responses, the decision to not activate the Emergency Coordination Centre was likely one that should have been re-evaluated. The REMO Coordinator worked alone for over 30 hours with no shift recovery and all decisions and tracking was completed by one person. Without power and working in the office for such a long period, there was a lack of food and the power outages made it difficult to purchase food at restaurants without long delays. The currently plan indicates the Chief Administrative Officers, Assistant Emergency Management Coordinators, and Fire Services Coordinators would fill the positions in the ECC should it be activated. The conference calls went very well to keep everyone informed; however the conference call system needs to be able to host up to 25 people especially if calls get dropped. Recommendation 12 It is recommended to create/update the contingency plans levels of activation triggers (e.g. Monitoring, Partial, Full), and create a schedule including backups for each position for the operational periods. Additional training will be needed to fill the positions with two shifts therefore training should be extended to municipal staff to ensure coverage. Recommendation 13 It is recommended a conference call system be established that can host up to 50 participants to allow for partners and stakeholders to be invited and to accommodate if calls are dropped. Hurricane Dorian After Action Report 9 10 4.1.6 Observations — Essential Services Some staff were dealing with event -related issues at home and unable to come in for work. In other cases, staff were extended, working many long hours and some not able to attend to their regular job duties as the response lasted several days. Consideration can be given on how to support families whose family member is working during the response — e.g. encouraging family plans for workers required for essential operations during a response. Recommendation 14 It is recommended HR Policies are reviewed in each municipal unit and if desired reflect what services are considered essential, how to get staff to their shifts, as well as compensation requirements far responses. Creating cross -training opportunities (within the municipal units as well as between REMO units) may be considered to ensure coverage is adequate and accounts for vacation, sick or other time off 4.1.7 Observations — Exercises Staff have commented that there have been lack of exercises in the past to test some contingency plans outside of how to activate the ECC. Recommendation 15 It is recommended that more exercises be created to test realistic scenarios of events that could occur in our region and to test the existing contingency plans. 4.1.8 Observations — Fuel Shortage There was a fuel supply/demand issue prior to the hurricane, and with the event and power outages, fuel shortages were beginning to crop up. Some fuel stations ran out of gas prior to the storm, others lost power and did not have generator back up. West Nova Fuels was contacted prior to the hurricane and was on standby for first responders should fuel be required until power was restored. Recommendation 16 It is recommended a REMO fuel shortage contingency plan for municipal requirements is created and a Memorandum of Understanding be considered with Public Works, gas stations that have generators, provincial departments and private or other partners that have fuel supply tanks. It is further recommended municipal units investigate multiple supplier accounts in case the primary supplier cannot supply fuel during an event. 4.1.9 Observations — Hardware Support Working without proper offer equipment supplies is a challenge when away from one's normal office environment. Consideration for ergonomically comfortable workplaces in the event of an activation should be considered. Recommendation 17 It is recommended that Information Technology assist in a telephone and computer Hurricane Dorian After Action Report 10 11 hardware needs analysis and recommendations brought to a future REMO Advisory Committee meeting. 4.1.10 Observations -- Municipal Elected Officials Council needs to be aware of its responsibility to during a response including but not limited to declaring a state of local emergency, where it obtains information, and not coming into the ECC. Recommendation 18 It is recommended NS EMO be invited to provide Municipal Elected Officials training and a checklist be created with information pertinent to elected officials. 4.1.11 Observations — Power Outages The greatest risk to Lunenburg County was due to power outages and most outages occurred due to fallen trees. While many believe it is the Power Company's responsibility to cut trees, many trees are on private property affecting the power lines. Recommendation 19 It is recommended residents are provided information regarding vegetation management and which trees are the customer's responsibility. Additionally, information about how residents can assist such as planting a distance from power lines, cutting the trees before they grow too close to a power line becoming a danger therefore requiring the Power Company's assistance due to energized lines. 4.1.12 Observations — Purchases and Payments Staff who were working during the storm were required to make purchases on behalf of their municipal unit in some cases as accounts were not set up, in other cases with cash due to power outages and not all staff have personal credit cards that are willing to use them for work purposes. Recommendation 20 it is recommended municipal units investigate ways to support staff who are working during the response such as open accounts at a variety of vendors, Purchase Cards or cash on hand for response purposes for power outages or use another unit's account. These options should be clearly defined, shared with staff and refreshed at the beginning of a response. 4.1.13 Observations —Shelters The Nova Scotia Community College (NSCC) Lunenburg campus serves as REMO's Shelter facility in contingency plans. That facility lost power throughout the entire campus and was not able to be a shelter location as outlined in REMO plans. Although they have a generator, it does not cover the whole campus: only three classrooms are connected to the backup power source which would not provide Lunenburg County with adequate shelter as outlined in the MOU and Hurricane Dorian After Action Report 11 12 REMO contingency plans. In addition, there are other community organizations that list the NSCC as an evacuation shelter meaning there is the potential for conflicting demands for limited shelter facilities. While there are other facilities that may have been able to assist with shelter needs (e.g. the Town of Lunenburg's Fire Hall and Community Centre Auditorium,) it is important that REMO contingency plans are accurate and based on realistic expectations of facilities and resources. Recommendation 21 it is recommended the MOU between REMO and the NSCC be reviewed and that the REMO Advisory Committee write a letter to ask NS Transportation and Infrastructure Renewal, as landlord, to expedite the installation of a generator which is planned in future years. Additionally, evaluate other regional infrastructure for possible alternate shelter locations and secondary offices within the County and clearly define priority usage for shelter requirements. 4.1.14 Observations —Telecommunications Telecommunications failures often follow power outages and in the case of Hurricane Dorian, there were several telecommunication failures. Staff did not have access to communicate among themselves or with outside parties. Those units with satellite phones had a hard time obtaining a signal. Cellular service was down or very spotty and unreliable at best. Communication with Bell Aliant and Eastlink was non-existent as there is no local contact identified and neither company had a representative in the Provincial Coordination Centre (PCC) to be able to ask questions via NS EMO. Recommendation 22 It is recommended the REMC requests Public Safety & Field Communications provide a satellite phone to the Town of Bridgewater. Each municipal unit should consider installing wiring to the satellite phone, so the signal is unobstructed and ready for use at any time. Recommendation 23 It is recommended all municipal units as well as REMO review their contingency and business continuity plans to incorporate telecommunications failures. Recommendation 24 It is recommended the REMO Advisory Committee write a letter to NS EMO requesting greater support from Bell Aliant, Eastlink, Rogers and Telus a representative physically located in the PCC throughout the duration of the response activation. 4.1.15 Observations — Vulnerable Sector Residents Vulnerable Sector residents (those living outside of a special care facility) may have a grater need for power for medical devices as well as heat. Educating residents of the importance of their own personal preparedness as well as education of Power Company's Critical Customer list is essential as they may experience power outages that could impact their health. Educating Hurricane ❑orian After Action Report 12 13 council members on the Power Company's Critical Customer list is equally important as well as their awareness to residents who may need assistance during an emergency. Encouraging Neighbour -to -Neighbour support and check -ins is an additional educational tool that can occur. While Ground Search and Rescue was hired by NS EMO to assist with wellness checks, awareness of those vulnerable residents is the first step. Recommendation 25 it is recommended an education campaign be created to advise vulnerable sector residents the importance of personal preparedness and the Power Company's Critical Customer list if qualified. Recommendation 26 It is recommended REMO observe the King County Vulnerable Sector Program which was launched October 2019 to judge interest and if there is interest and support from all first responders, evaluate starting a program for Lunenburg County if services can be offered and expectations met. Recommendation 27 It is recommended partnerships be created between REMO with Lunenburg County Senior Safety Coordinator, Home Care Support agencies and other organizations that support vulnerable sector residents to encourage personal preparedness and education. 5 Recommendation Items Follow -Up All recommendation items identified in this report will be managed and monitored by the Regional Emergency Management Coordinator. The REMC will send out the action items report every two months where all municipal units in this incident will be able to view and check the status of all action items. Please advise the REMC when a recommendation item has been completed. The REMC will review and assess the status of all the action items and send out updates to all groups involved and include in the REMO Advisory Committee if policy changed are required. All groups will be notified when all action items are completed. 6 Conclusion The Hurricane Dorian event was a real -life exercise of where we are and where we are headed and can improve. With responses being so few and far between, it is easy to be less prepared than when events occur on a more frequent basis. The increase of hours for the REMC will be able to increase to work needed to get REMO more prepared for future events. Hurricane Dorian After Action Report 13 14 7 Acronyms AAR After -Action Report AEC Assistant Emergency Management Coordinator CAO Chief Administrative Officer CC Comfort Centre Cl Critical Infrastructure ECC Emergency Coordination Centre GSAR Ground Search and Rescue LC Lunenburg County LCLC Lunenburg County Lifestyle Centre MARC Municipal Activity and Recreation Complex MODC Municipality of the District of Chester MODL Municipality of the District of Lunenburg MOU Memorandum of Understanding NS EMO Nova Scotia Emergency Management Organization NSF' Nova Scotia Power PCC Provincial Coordination Centre REMC Regional Emergency Management Coordinator REMO Regional Emergency Management Organization SitRep Situational Report TOB Town of Bridgewater TOL Town of Lunenburg TOMB Town of Mahone Bay Hurricane Dorian. After Action Report 14 15 This After Action Report was written by Angela Henhoeffer, Regional Emergency Management Coordinator for the Lunenburg County Regional Emergency Management Organization. The information was submitted with the input from the Chief Administrative Officers, Assistant Emergency Management Coordinators, and Fire Services Coordinators from Municipality of the District of Chester, the Municipality of the District of Lunenburg, the Town of Bridgewater, the Town of Lunenburg, and the Town of Mahone Bay. Reports presented to CAOs: First Draft In -person discussions Second Draft Third Draft Fourth Draft In -person discussions Final Sign -off Revie -. a accepted: Dan ; i r gall, C O Municipality of the District of Chester October 16, 2019 October 21, 2019 October 23, 2019 October 30, 2019 November 4, 2019 November 6, 2019 November 6, 2019 Date: 76yeav Verbal Approval, awaiting signature on November 14, 2019 Alex Dumaresq, Deputy CAO Municipality of the Dis7rfict,of Lunenburg TaOirn ro' der, CA To of ridgewater Date: Date: Bea Renton, CAO Date: Town of Lunenburg ylan Heide, CAO Town of Mahone Bay Date: 411e11,1 6(1, - Neu g/ ?o l 1619. Submission of the final report submitted to the REMO Advisory Committee on November 14, 2019. RMEO Advisory accepted the motion to accept the After Action Report on Hurricane Dorian After Action Report 15 16 REMO Advisory Committee November 18, 2019 Item: 7.2 REMO Workplan Following the After Action Report, as well as introduction discussions with CA0s, AECs, Fire Services Coordinators, and some REMO Advisory Members, the information was compiled into a workplan and proposed to the CAOs. The following is the list of priorities for REMO to work toward. Theme High Priority Med. Low Comfort Centres x Shelters x Emergency Coordination Centre x Communications x Critical Infrastructure x Contact Lists x Vulnerable Sector Residents x Agreements / Clear Definition x Contingency Plans x Exercises x Planning Committee x Roles & Responsibilities x Business Continuity/ Essential Services x Fuel Shortage x Municipal Elected Officials x Public Alerting x IT not REMO x Logo and Acronym x Power Outages x Stakeholder Engagement x Telecommunications x Fire Services not REMO x 19 BUILDING CODE & UNSIGHTLY PREMISES COMMITTEE MEETING –NOVEMBER 26, 2019 MOTIONS REQUIRING APPROVAL OF COUNCIL 2019-533 APPROVAL OF MINUTES –SEPTEMBER 17, 2019 2019-534 APPROVAL OF MINUTES –OCTOBER 31, 2019 2019-535 ISSUE A 14-DAY ORDER TO DEMOLISH THE STRUCTURE AT 50 LIONS CLUB ROAD, FOX POINT MOVED by Deputy Warden Shatford, SECONDED by Councillor Connors the Building Code and Unsightly Premises Committee recommend Council issue a 14 -Day Order to Demolish the structure at 50 Lions Club Roa d, Fox Point. CARRIED. 2019-536 ISSUE A 14-DAY EXTENSION ON THE ORDER TO COMPLY TO HAVE THE UNSIGHTLY ISSUES REMEDIED AT 5452 HWY 329, BLANDFORD MOVED by Deputy Warden Shatford, SECONDED by Councillor Connors to give a 14 - Day extension on the Order to Comply to have the unsightly issues remedied at 5452 Highway 329, Blandford. CARRIED. 2019-537 ADJOURNMENT 2019-531 PROVIDE A DUMPSTER FOR SEVEN DAYS TO 71 BRIDGEVIEW DRIVE, GOLD RIVER, PID 60158797 MOVED by Deputy Warden Shatford, SECONDED by Councillor Connors the Building Code and Unsightly Premises Committee recommend Council provide a dumpster for seven (7) days to the occupant of 71 Bridgeview Drive, Gold River, PID 60158797 under the Clean -Up Assistance Program (Policy P-36). CARRIED BUILDING CODE & UNSIGHTLY PREMISES COMMITTEE MEETING OCTOBER 31, 2019 MOTION REQUIRING APPROVAL OF COUNCIL INFORMATION REPORT Prepared By:Erin Schurman-Kolb Date 21 November 2019 Reviewed By:Tara Maguire, Director Date 21 November 2019 Authorized By:Dan MacDougall, CAO Date 21 November 2019 CURRENT SITUATION After receiving information,a kennel located at 116 Highway 14,Robinson’s Corner was operating without a proper license in place,contact was made with the owner/ operator advising of the kennel requirements for the Municipality of Chester.An application was then made by the kennel owner/operator to acquire a proper kennel license-as outlined in the Municipal Kennel Bylaw.This kennel application indicates the maximum number of dogs to be 20, including puppies. As per Section 17 of Municipality of the district of Chester Dog Bylaw #140; a.No person shall operate a kennel without first applying for the appropriate kennel license . As per Section 17 of the Municipality of the district of Chester Dog Bylaw #140,the Municipality is required to notify all neighbours within 500 ft of the proposed location of the proposed location, by registered mail not less than fourteen (14) days following the receipt of application and to consider any objections from those neighbours notified that are received within 30 -days of the date of the registered letter and may take additional steps to further investigate these objections. Based on the correspondence received and the conversations had with neighbours, t he Kennel License Application has been denied and an appeal has been received.As per the requirements of the Dog Bylaw, notification of the appeal hearing was sent to neighbours within 500 feet of the property line. Following this notification, there were a number of calls received from neighbours concerned about retribution should the applicant be aware of th e comments made. Neighbours were informed that their personal information would not be made public during the appeal process. On October 10,2019 council directed staff to complete a site visit of 116 Highway 14 (Robinson Corner), Chester to obtain site information, setbacks along with the basic layout of the property . On October 31, 2019 a site visit was conducted by Heather Archibald, Development Officer and Wade Richards, Local SPCA Officer with Kennel owner, Christine Zinck. At the time of the site visit there were eleven (11) adult dogs-eight (8) are German Shepherds for breeding, five (5) females and three (3) males and three (3) dogs were spayed or neutered.There was some barking but quieted down quickly.They showed no signs of aggression or anxiety. All dogs were REPORT TO:Municipal Council SUBMITTED BY:Erin Schurman-Kolb; Bylaw Enforcement Coordinator DATE:28 November 2019 SUBJECT:CM-KL2019-001-Council Appeal ORIGIN:New Kennel Application 2 Information Report friendly. There was no jumping up on any person, no growling, no snapping of teeth,no ears back,or no tense mouth or lips. All dogs were well behaved.Even though all dogs are housed in the owner’s home there were no ammonia smell present from old urine or feces. The dogs have access to the whole lower floor. The living room area was fenced off for puppies and mothers. The owner keeps a kiddie pool with crate walls to set up in the living room for a whelping/nursing area for new mothers and puppies when needed. On September 11, 2019 there was a chain linked fence 26 x 20 x 10 ft built to address the issue of the dogs running off the property. The outdoor run is approximately 300 ft from highway 14,and approximately 170 ft from the property lines on both sides of the dog run (see attached site plan).The SPCA advised this is a good size enclosure for a short period of time for all the dogs, or for a few dogs at a time but is not a large enough space for all the dogs for an extended period.The owner has plans to expand the outdoor run in the future.It appeared as if the run hadn’t been cleaned out for a day , but it did not appear to have an abundance amount of feces present,nor did it have a strong odor smell-there were fresh shavings present. Water appeared clear and clean as did the buckets.It was advised a dog house or shade areas be provided in the outdoor pen to allow all dogs to use as well as to secure the water buckets to stop them from being upset. The owner was advised to start a log book or records for daily tasks, such as feedin g, cleaning, bites and other such incidents. Also, they were advised to store the dog food in a rodent proof container. The owner has no written procedures for animal care and welfare present or written procedures for incidents such as escapes, but the owner is willing to create them. Not all dogs are up to date with their vaccinations, vet certificates and health checks , advised by MODC and SPCA all dogs will need to be brought up to date with vaccinations, vet certificates and health checks. Records need to be maintained and kept for each dog and puppy, even after sold. RECOMMENDATION These recommendations have been updated to reflect the site visit on October 31, 2019. It is recommended by the Bylaw enforcement officer to approve the kennel licenses with the conditions determined by Council. D ISCUSSION Defined Terms Kennel Means an establishment for the breeding and/or boarding of dogs and includes establishments known as ‘Doggie Day Care’ or any similar definition thereof. Kennel License Means a license for any type of kennel. Kennel License Period Means the time between January 1st and the following December 31st, both dates inclusive. 3 Information Report Kennel Owner Includes any person, individuals, partnership, society, association, corporation or agency who owns or operates a kennel as defined in Section 1(l) and shall include the owner of the property upon which the kennel is situated. Sell Shall be taken to include giving away free of charge or otherwise finding a more suitable home for a dog . Correspondence Received There were thirteen (13) responses received from neighbouring property owners in the 30 -days following the date of the registered letter. Of those responses received, there were two (2) with objections, seven (7) with no objections , four (4) with neither Yes or No, and all thirteen (13) had comments. Although there were numerous responses that came in with no objections, it is important to understand the comments housed within the ‘no objection’letters.Of the seven (7) no objection letters received,four (5) had concerns about the dogs running at large and not being confined on the kennel property. It was noted after speaking to a few of the neighbouring property owners, that the dogs had allegedly attacked/ harassed a cow, killed some chickens and knocked a person down.Although they indicated no objections, these incidents were considered serious when denying the new kennel application. Section 17(h) states the Bylaw Enforcement Officer may impose such conditions, safeguards an d limitations as may deem reasonably appropriate to protect the neighbourhood and otherwise serve the purpose of the bylaw. These conditions safeguards and limitations shall form part of the kennel license. Potential conditions; 1.Outdoor dog enclosure expanded to allow the dogs to break out into a trot by July 2020; 2.No dogs running at large off property ; 3.Shaded areas provided in the outside pen to allow all dogs to use immediately; 4.Secure water buckets in outside pen (immediately); 5.Log book or records kept of the daily tasks to show due diligence and record of care ; 6.Maintain the records for all dogs and puppies, keep copies of vet certificates and vaccinations even after puppies are sold; 7.Install emergency lighting and post emergency procedures where the public is traveling; 8.Keep written procedures for animal care and welfare present along with written procedures for incidents such as escapes; 9.Dog food stored in a rodent proof container. 4 Information Report OPTIONS 1.Uphold the original decision of Bylaw Enforcement Coordinator and deny Kennel License application. 2.Overturn the original decision of the Bylaw Enforcement Coordinator and approve the Kennel License application with no conditions. 3.Approve the Kennel License with any conditions determined by Council. ATTACHMENTS Copy of the Kennel inspection checklist report by Heather Archibald, Development Officer and Wade Richards, SPCA Officer Copy of the Site Plan provided by Christine Zinck,Owner MUNICIPALITY OF THE DISTRICT OF CHESTER BY-LAW ENFORCEMENT SERVICES THE MUNICIPALITY OF CHESTER KENNEL INSPECTION CHECKLIST DETAILS OF KENNEL Name: Christine Zinck Proprietor: Zincks German Shepherds Address: C SA ®� Telephone #: 902-973-1907 E:Mail: Kennel Type: Breeding: X Boarding: Doggy Daycare: Notes: Breeding only, no boarding, no daycare. In the past had taken in friends' dogs on temporary basis but not continuing. Wade (SPCA) advised if intending to board other people's dogs even on an occasional basis make sure it is added to the license. 11 Adult dogs on site, 8 are German Shepherds used for breeding. 5 females and 3 males, the other 3 adult dogs are spayed or neutered. Breeding Animals Females Age Males Age Gabby 18 months Brutus 3 yrs Kita 3 yrs Kino 18 months Pearl 3 yrs Oscar 1 yr (intending to neuter) Sara 4 yrs Two -Toes 2 yrs VETERNARIAN: Chester Basin Animal Hospital for adult dogs Oakland Veterinary Hospital for puppies INSPECTION DATES Date & Time Inspector Notes (Heather's) 2019-10-31 8:30 am to 10:00 am Heather Archibald (MOC Employee) & Wade Richards (SPCA) • Not all dogs are up to date on their needles and vet visits o Advised by both MOC and SPCA, all dogs need to be up to date on vaccinations, vet certificates and health checks • Dogs and puppies are raised and housed in the owner's home, not in a separate building. By -Law Enforcement Services — Kennel Inspection Checklist Page 1 • Dogs showed no signs of aggression or anxiety. When we entered the home, the dogs were in a side room except for 2 adults and the puppies. Barking stopped within 5 minutes and they were quiet for the rest of the time until we asked to see them. They came out of the room excited, curious and 1 with some barking but again quieted down quickly. All dogs were friendly. None jumped up on any person, no growling, no snapping of teeth, no ears back, no tense mouth or lips. All dogs were well behaved, curious and came over for head and ear rubs. They appeared relaxed, most laying down on the floor, one laying down across my foot, puppies were curious and came over to the gate. Coats on all dogs looked shiny and fully, dogs looked healthy and cared for in appearance. None appeared underweight, none were limping or showing signs of limited movement. Inspection Checklist Item Record Keeping Requirement A record is kept of all daily tasks such as feeding, cleaning, bites and other such incidents Breeding No log book or records for daily tasks. Advised they need to start this, ideally on a numbered notepad to show due diligence and record of care. Boarding Doggy Daycare A record is kept for each puppy indicating visits to vets, vaccinations and inoculations, weight, height etc Not all have records, some records not sure where they were. Advised need to maintain the records for each dog, keep copies of vet certificates and vaccinations even after puppy sold. Christine verbally confirmed with can contact vets to get copies of records if By -Law Enforcement Services — Kennel Inspection Checklist Page 2 needed. Advised any dog without up to date records needs to have them, their needles and certificates, adult and puppies. Had at least two vet certificates and vaccine records for two dogs. Safety & Security Fire Extinguishers are provided Small one in kitchen. Suggested a larger one would be more beneficial Smoke Alarms are installed Noted smoke alarm in living room, also advised by owner one is upstairs and one in the basement Emergency Lighting is installed No emergency lighting. Advised they need to install emergency lighting where the public is. Christine commented the public only come into the living room area where the puppies are. Emergency procedures are posted in a conspicuous place No emergency procedures for the public to exit the home. Advised they need to install emergency procedures where the public is. Animal Welfare Written procedures for animal care and welfare are present Not yet but applicant is willing to create them Written procedures for incidents such as escapes are present Not yet but applicant is willing to create them Separate storage area for food, dishes and utensils Food stored in kitchen closet. Dishes washed every day and stored in or near same closet. Water bowls tip proof for puppy area, large bucket of water for adult dogs in kitchen. Water appeared clear and clean as did bucket By -Law Enforcement Services — Kennel Inspection Checklist Page 3 Food is stored in rodent proof containers No, just in food bag. Advised owner to obtain a container for the food. Outdoor Runs and Enclosures Fencing must be of sturdy construction and in good repair with no holes 10 ft H chain link, 16 inches buried into ground, wood post framing Concrete runs should be sloped to facilitate drainage No concrete Outdoor runs should be large enough to allow dogs to break into a trot Area about 26 ft x 20 ft. SPCA advised ok for a very short time for all dogs, or a few dogs at a time but not enough space for all for an extended period of time. Owners are intending to expand the area in the future. Need a drawing from owner showing pen area (current and future) and setbacks to property lines. A shelter is provided that provides protection from extremes of heat and cold. The shelter must: • Have a floor that is impervious to moisture. Any impervious covering must extend 6 inches up the walls • Have walls that are washable • Have adequate ventilation and lighting • A floor drain is recommended • Provide a rain break where clean, dry bedding is located • Insulation should be inaccessible • Floors will NOT be of wire mesh No outdoor dog house or shade areas in the outdoor pen. One should be provided to allow all dogs to use. Fixed water containers are provided Water bucket for outside pen is not secured to prevent tipping. Advised owners to fix the issue so the water bucket is secure and cannot tip over Inspection Checklist By -Law Enforcement Services — Kennel Inspection Checklist Page 4 Item Requirement Breeding Boarding Doggy Indoor Enclosures and Breeding Areas All indoor housing areas must: • Have a floor that is impervious to moisture. Any impervious covering must extend 6 inches up the walls • Have walls that are washable • Have adequate ventilation and lighting • A floor drain is recommended • Insulation should be inaccessible • Allow the animal to stand to its full height • Allow the animal to turn easily • Allow the animal to move around easily • Allow the animal to lie down fully extended • Allow nursing bitches 10% extra space per puppy • Floors will NOT be of wire mesh Vinyl laminate flooring through house. No signs of old urine or feces present, no ammonia smell present. The dogs had access to the whole lower floor. Living room area was fenced off for puppies and mothers. Whelping areas are present and should comply with the following: • Separate from the general housing area • Will facilitate ongoing supervision by the breeder • A whelping box is present meets the guidelines • Supplemental heat is available Owner keeps a kiddie pool with crate walls for a whelping /nursing area when needed for new mothers and puppies. Sets it up in the living room as needed. General Housing Regulations All cages, pens and enclosures conform to the minimum size requirements (Appendix A - CVMA Code of Practice) Pen area 26 x 20, plans to expand to an even larger area Chains & Rope are not to be used as a primary means of confinement Dogs are not chained out Outdoor runs must be cleaned and excrement removed daily. Pen area has poop present. SPCA Page 5 By -Law Enforcement Services — Kennel Inspection Checklist advised it was more than there should be. The area was not all poop, nor did it have a strong poop smell. Fresh shavings were down. Appeared the pen had not been cleaned out in maybe a day. Segregation areas are provided for: Animals housed in • Females in heat the • Aggressive dogs house, • Puppies under 4 months of age there is a • Sick or infirm dogs them off the • Animals that are new to the kennels kitchen/d inning area where dogs can be separate d if needed. Livingroo m is fenced as separate area for puppies and mothers B Services — Kennel Inspection Checklist Page 6 4 MUNICIPALITY OF THE DISTRICT OF CHESTER COM LAITY DEVELOP MENT DEPARTMENT NOV 0 8 2019 RECEIVED SL1 Friday, November 8, 2019 9:43:47 AM - Window Municipality of the District of Chester Fees Policy Policy P-20 Effective Date:January 10, 2019 Fees Policy P-20 (continued)Page 2 of 12 Notice of Intention to Amend –Committee of the Whole –October 18, 2018 (2018-457) First Notice –Council –October 25, 2018 (2018-457/463) Second/Final Notice –Council –January 10, 2019 (219-009) Effective Date –January 10, 2019 MUNICIPALITY OF THE DISTRICT OF CHESTER POLICY P-20 FEES POLICY 1.PURPOSE 1.1.To establish a Schedule of Fees for licenses,permits, and services provided by the Municipality of the District of Chester that Council will review and,if necessary,revise during the annual budgeting process. 2.DEFINITIONS 2.1.“CAO” means the Chief Administrative Officer for the Municipality, or her/his designate. 2.2.“Council” means the elected officials that make up the Council of the Municipality of the District of Chester. 2.3.“Director” means the senior staff person that leads one of the Municipality’s seven administrative departments and who reports to the CAO. 2.4.“Municipality” means the Municipality of the District of Chester . 2.5.“Schedule A” means the authorized and consolidated list of fees that the Municipality charges for a wide range of licenses, permits, and services. 3.POLICY STATEMENTS 3.1.It is appropriate for Council to charge fees, as authorized by the Municipal Government Act and as applied through the Municipality’s by-laws, resolutions, and policies,in order to help offset administrative costs through partial cost recovery. 3.2.This policy applies to all fees included in Schedule A unless in conflict with applicable provincial legislation, or with fees set out in a by-law, resolution,or policy with an effective date after the date this Fees Policy was last amended. Fees Policy P-20 (continued)Page 3 of 12 Notice of Intention to Amend –Committee of the Whole –October 18, 2018 (2018-457) First Notice –Council –October 25, 2018 (2018-457/463) Second/Final Notice –Council –January 10, 2019 (219-009) Effective Date –January 10, 2019 3.3.By listing all of the Municipality’s fees in one consolidated Fees Policy, the Municipality is able to coordinate the review of fees for licenses, permits, and services and the impact of any adjustments to these fees on projected revenues as part of the annual budgetary process. 3.4.The responsibility for the accuracy and currency of the fees outlined in Schedule A rests with the Municipality’s Directors. However,the CAO will coordinate the review of Schedule A on an annual basis as part of the budgeting process and recommend changes, if any, to Council for review. 3.5.Once approved by Council, the most recent amended version of this policy and the associated Schedule of Fees will be shared by Directors with all staff and applied to the Municipality’s administration of licenses, permits, and services. 3.6.Processing Agreements for materials from outside the Municipality are not subject to the annual budgeting and fee review process outlined in this policy.Fee schedules approved through Processing Agreements will be shared promptly by the CAO and the Director of Solid Waste with Department of Solid Waste staff and applied to the Municipality’s administration of Tipping Fees at Kaizer Meadows. 3.7.Council delegates the authority for setting fees for recreation programs to the Director of Recreation & Parks or her/his designate. Such fees and any associated refund policy will be managed outside of this policy. Waiving Fees 3.8.The Municipality may waive fees for non-profit organizations or groups that do not have the ability to raise revenue via taxation, with the exception of Fire Commissions when applying for Letters of Concurrence. Proof of non-profit status is required prior to the Municipality waiving fees. Refunding Fees 3.9.The Municipality provides limited refunds for fees, but with the following restrictions: 3.9.1.For fees greater than $50,a refund will be issued with a deduction of $50 for administration costs. 3.9.2.For fees of $50 or less, no refund will be provided. Fees Policy P-20 (continued)Page 4 of 12 Notice of Intention to Amend –Committee of the Whole –October 18, 2018 (2018-457) First Notice –Council –October 25, 2018 (2018-457/463) Second/Final Notice –Council –January 10, 2019 (219-009) Effective Date –January 10, 2019 3.9.3.For permits, refunds are available prior to the permit being issued only. 4.GUIDING PRINCIPLES AND VALUES 4.1.This policy communicates the Municipality’s principle of charging fees to help offset costs for providing licenses, permits, and services.In so doing, Council works to maintain a commitment to fiscal responsibility by partially recovering associated administrative costs through user fees rather than through the general tax rate.This is the guiding principle and approach that the Municipality may choose to apply at any time to user fees not covered by this policy. 5.POLICY ROLES AND PROCEDURES 5.1.The following is a summary overview of roles and, where applicable, procedures associated with the ongoing maintenance of this policy. Further detail for all policy development and review work is captured in the Policy Review Check List. Responsible Council Accountable CAO; Municipal Clerk Consulted All Department Directors Informed All staff of the Municipality; residents 6.RELATED DOCUMENTATION 6.1.The following is related legislation, regulations, by-laws, resolutions, policies, and other documentation that relate to this policy. Document Name Document Type Municipal Government Act Legislation Tipping Fee Schedule, Solid Waste Department Administration Processing Agreements, Solid Waste Department/CAO Administration 7.REVIEW REQUIREMENTS 7.1.The CAO will lead a review of this policy as part of the annual budgetary process. Any recommendations for amendments or repeal must be authorized by Council. Fees Policy P-20 (continued)Page 5 of 12 Notice of Intention to Amend –Committee of the Whole –October 18, 2018 (2018-457) First Notice –Council –October 25, 2018 (2018-457/463) Second/Final Notice –Council –January 10, 2019 (219-009) Effective Date –January 10, 2019 Amendments must be captured in the Version Log below. Note any former policies replaced by a new or amended policy under ‘Amendment Description’, when applicable. Version Number Amendment Description Consulted Accountable Approval Date 2014 Policy amended to update Engineering & Public Works and Solid Waste fees. Department Directors CAO July 10, 2014 2019 Clarification of policy statements; updates to Schedule A; updates to policy format Department Directors CAO January 10, 2019 Fees Policy P-20 (continued)Page 6 of 12 Notice of Intention to Amend –Committee of the Whole –October 18, 2018 (2018-457) First Notice –Council –October 25, 2018 (2018-457/463) Second/Final Notice –Council –January 10, 2019 (219-009) Effective Date –January 10, 2019 SCHEDULE A Administration Fee Other Information MPS and LUB $10.00 per full document Fax –Received $1.00 per page Fax –Sent $2.00 per page Parking Tickets $15.00 Photocopies -Colour (Single Sided)$0.30 per page (service only for residents copying Municipal documents and for non- profit groups copying their own documents) Photocopies -Colour (Double Sided)$0.50 per page (service only for residents copying Municipal documents and for non- profit groups copying their own documents) Photocopies -Black & White (Single Sided)$0.10 per page (service only for residents copying Municipal documents and for non- profit groups copying their own documents) Photocopies -Black & White (Double Sided)$0.12 per page (service only for residents copying Municipal documents and for non- profit groups copying their own documents) Photocopies -Plans & Drawings (Black & White)$10.00 per sheet; limit 15 (service only for residents copying Municipal documents and for non-profit groups copying their own documents) Photocopies -Plans & Drawings (Colour)$20.00 per sheet; limit 15 (service only for residents copying Municipal documents and for non-profit groups copying their own documents) Photocopies -Plans & Drawings (Scan only)$3.00 per sheet; limit 15 (service only for residents copying Municipal documents and for Fees Policy P-20 (continued)Page 7 of 12 Notice of Intention to Amend –Committee of the Whole –October 18, 2018 (2018-457) First Notice –Council –October 25, 2018 (2018-457/463) Second/Final Notice –Council –January 10, 2019 (219-009) Effective Date –January 10, 2019 Administration Fee Other Information non-profit groups copying their own documents) Vendor License -Ratepayer (1 year)No Charge Vendor License –Non-Ratepayer (1/4 year)$25.00 unprocessed products of the farm, forest, or sea Vendor License –Non-Ratepayer (1/2 year)$50.00 unprocessed products of the farm, forest, or sea Vendor License –Non-Ratepayer (1 year)$100.00 unprocessed products of the farm, forest, or sea Vendor License –Non-Ratepayer (1/4 year)$50.00 all other goods, wares, or merchandise Vendor License –Non-Ratepayer (1/2 year)$100.00 all other goods, wares, or merchandise Vendor License –Non-Ratepayer (1 year)$200.00 all other goods, wares, or merchandise Auctioneers $20.00 Tax Certificate Fee $30.00 NSF Cheque Fee $30.00 Deed Transfer Tax percentage established in By- Law #137: Deed Transfer Tax Interest on Overdue Taxes 12%1% per month Third Party Credit Service Fee $3.00 per bill if the amount is less than $100 $3.00 per $100 of bill amount up to $500 2.65%of the bill amount over $500 Animal Control Fee Other Information Dog License $15.00 five-year period; non- transferable Redemption Fee for Dogs $50.00 Kennel Application Fee $75.00 one-time fee Kennel License $150.00 Building Inspection Fee Other Information Construction Value -$0.00 to $10,000 $10.00 Construction Value-$10,001 to $20,000 $16.00 Fees Policy P-20 (continued)Page 8 of 12 Notice of Intention to Amend –Committee of the Whole –October 18, 2018 (2018-457) First Notice –Council –October 25, 2018 (2018-457/463) Second/Final Notice –Council –January 10, 2019 (219-009) Effective Date –January 10, 2019 Administration Fee Other Information Construction Value-$20,001 to $50,000 $35.00 Construction Value -$50,001 to $100,000 $65.00 Construction Value-$100,001 to $200,000 $125.00 plus $1.10 per $1,000 over $100,001 Construction Value -$200,001 and over $250.00 plus $1.10 per $1,000 over $200,001 Zoning Confirmation Letters $30.00 Civic Number Plate $14.00 Public Hearing Documents - Entire package with all public comments $0.12 per page LUB Amendment Application Fee $300.00 (refundable if withdrawn within seven business days) plus a $500 deposit towards advertising costs MPS Amendment Application Fee $500.00 (refundable if withdrawn within seven business days) plus a $500 deposit towards advertising costs Development Agreement Application Fee or Substantial Amendments to DA $400.00 (refundable if withdrawn within seven business days) plus a $500 deposit towards advertising costs Discharge of Development Agreement Registry Fee recording fees in accordance with Land Registry office fees Unsubstantial Amendment to Development Agreement $100.00 plus a $500 deposit towards advertising costs Development Permit (construction value up to $5,000)$40.00 $XX.XX Development Permit (construction value over $5,000)$60.00 $XX.XX Site Plan Approval $75.00 (refundable within seven days) Final Subdivision Approval App. Fee (six lots or fewer)$200.00 plus recording fees & public open space dedication Fees Policy P-20 (continued)Page 9 of 12 Notice of Intention to Amend –Committee of the Whole –October 18, 2018 (2018-457) First Notice –Council –October 25, 2018 (2018-457/463) Second/Final Notice –Council –January 10, 2019 (219-009) Effective Date –January 10, 2019 Administration Fee Other Information Final Subdivision Approval App. Fee (seven lots or more)$400.00 plus recording fees & public open space dedication Tentative Subdivision Approval $50.00 Zoning Confirmation Letters $30.00 Application for Letter of Concurrence (Communication Towers) $400.00 (no refund) plus a $500 deposit towards advertising costs Wharves & Berthage $40.00 Public Works Fee Other Information Sewer Application Fee $50.00 Sewer Hook Up Deposit Varies Based on estimate to do the job Driveway Culvert Replacement Varies Based on estimate to do the job Sidewalk Entrance Replacement Varies Based on estimate to do the job Kaizer Meadow Fee*Other Information *’Inside’ &‘Outside’ refers to materials originating from inside or outside the Municipality. Interest on Overdue Accounts 12%1% per month Asphalt & Brick $35.00 Inside $40.00 Outside per tonne Cardboard & Paper No Charge Inside $275.00 Outside per tonne Direct Haul –Bridgewater as per processing agreement Direct Haul –Commercial Organics as per processing agreement Direct Haul –Lunenburg as per processing agreement Direct Haul –Mahone Bay as per processing agreement Direct Haul –Mirror as per processing agreement Direct Haul –Other as per processing agreement Mixed Construction & Demolition Waste $60.00 Inside $66.00 Outside per tonne Mixed Waste $175.00 per tonne Organics & Blue Bags (Chester)No Charge Residual Waste -Curbside Collection $89.06 per tonne Residual Waste - Residential/Commercial (Chester) $89.06 per tonne Fees Policy P-20 (continued)Page 10 of 12 Notice of Intention to Amend –Committee of the Whole –October 18, 2018 (2018-457) First Notice –Council –October 25, 2018 (2018-457/463) Second/Final Notice –Council –January 10, 2019 (219-009) Effective Date –January 10, 2019 Administration Fee Other Information Sand Blasted Sand $89.06 per tonne Soil -Contaminated $45.00 Inside $50.00 Outside per tonne Soil -Non-Contaminated $15.00 per tonne Scrap Metal (commercial & residential) $35.00 Inside $40.00 Outside per tonne Septic Waste $22.00 Inside $30.00 Outside per tonne Wood (clean; residential)$35.00 Inside $40.00 Outside per tonne Tires -landfilled $89.06 per tonne CKF/Minas Basin Residuals as per processing agreement HRM -Compost (landfilled) including host fee as per processing agreement LRCRC Residuals (including host fee)as per processing agreement LRCRC Direct Haul Commercial (including host fee)as per processing agreement LRCRC C & D as per processing agreement LRCRC Shingles as per processing agreement Michelin –Bridgewater $89.06 per tonne Michelin –Pictou $89.06 per tonne Town of Lunenburg -Residuals (including host fee)as per processing agreement Town of Lunenburg -Blue Bags &Cardboard as per processing agreement Town of Lunenburg -Organics as per processing agreement Town of Lunenburg - Commercial as per processing agreement Town of Lunenburg -Special Collection as per processing agreement Town of Lunenburg -Scrap Metal, Wood, Asphalt as per processing agreement Town of Lunenburg -Mixed C & D as per processing agreement Town of Lunenburg -Leaf & Yard Waste as per processing agreement Valley Waste -Residuals (including host fee)as per processing agreement Valley Waste –Asphalt &gyproc as per processing agreement Fees Policy P-20 (continued)Page 11 of 12 Notice of Intention to Amend –Committee of the Whole –October 18, 2018 (2018-457) First Notice –Council –October 25, 2018 (2018-457/463) Second/Final Notice –Council –January 10, 2019 (219-009) Effective Date –January 10, 2019 Administration Fee Other Information Dead Animals No Charge Inside (under 500lbs) $35.00 Insider (over 500lbs) $100.00 Outside (per tonne) Household Hazardous Waste (HHW) No Charge Inside Cost Recovery Outside Paint and Propane Tanks No Charge Inside Cost Recovery Outside Septic Gravel (ICI)$35.00 Inside $88.05 Outside per tonne Septic Gravel (Residential)No Charge Inside $88.05 Outside per tonne Fees Policy P-20 (continued)Page 12 of 12 Notice of Intention to Amend –Committee of the Whole –October 18, 2018 (2018-457) First Notice –Council –October 25, 2018 (2018-457/463) Second/Final Notice –Council –January 10, 2019 (219-009) Effective Date –January 10, 2019 Annotation for Official Policy Book Reason for Amendment To ensure fees currently in use by departments are accurate and consistent with current practice. Notice of Intention to Adopt Committee of the Whole October 18, 2018 (2018-457) Date of First Notice at Council October 25,2018 (218-457/463) Date of Second Notice at Council January 10, 2019 (2019-009) Effective Date January 10, 2019 I certify that this Policy was amended by Council as indicated above. _______________________________________January 20, 2019 Pamela M. Myra, Municipal Clerk Date REQUEST FOR DECISION Prepared By:Garth Sturtevant, Senior Planner Date November 26, 2019 Reviewed By:Tara Maguire, Director Date November 26, 2019 Authorized By:Dan McDougall, CAO Date November 26, 2019 CURRENT SITUATION Council has given 1st reading to the Municipal Planning Strategy and Land Use By-law and have held a duly called Public Hearing on November 25, 2019 to receive submissions and comments from the public. Council may now vote to adopt the new planning documents at a meeting of Mu nicipal Council. DISCUSSION At the Public Hearing held on November 25, 2019 Municipal Council heard from members of the public on a wide range of issues and concerns. Many of the topics had previously received significant discussion and consideration by the Citizens Planning Advisory Committee and Council. However, several of the topics raised may justify further discussion and consideration by Council. The first suggested change to the Land Use By-law is at Section 1.3. This change was not raised by members of the public but noted by staff and the solicitor and should be amended prior to adoption of the documents. This change is not substantial in nature and is for clarification purposes. The following text at part 1.3 should be amended as shown (underlined text is added, struck-out text is removed): 1.3 This By-law shall take effect on the date a notice is published in a newspaper, circulating in the municipality, informing the public that the municipal planning strategy and its implementing land use by- law are in effect approved by the Minister of Municipal Affairs for the Province of Nova Scotia , whereupon any applicable previous Land Use By-law is automatically repealed. The following four topics were raised during comments and discussion at the P ublic Hearing and may justify making changes to the draft documents.Issues 2, 3 and 4 are more substantial in nature and would require further research as well as holding a second Public Hearing for the revised documents. Issue 1 could be accommodated as a minor change without requiring another Public Hearing. 1.Remove Production Limit for Off-Building Solar Panels Several speakers at the Public Hearing questioned the rationale to limit the output capacity for off-building solar collectors to 5 kW in certain zones. The intent behind these regulations was to limit the visual impact of off-building solar collectors in specific zones (Single Unit Residential REPORT TO:Municipal Council SUBMITTED BY:Community Development Department DATE:November 26, 2019 SUBJECT:Public Hearing Summary and 2nd Reading Municipal Planning Strategy and Land Use By-law ORIGIN:M2019-502 2 Request For Decision /Direction Zone, Hamlet Zone and Gateway Zone). Several speakers thought this was unnecessary and that solar should be promoted with no restrictions other than yard setbacks. If Council is in favour of this change, staff woul d suggest removing Part 4.7.2 c) and d) of the Land Use By-law as shown: 4.7.2 Solar Collectors Solar collectors shall be permitted in all zones, subject to the following requirements: a)This By-law shall apply to all solar collectors that are not attached to a building on the lot. Solar collectors attached to a building do not require a development permit. Off -building solar collectors shall require a Development Permit, except within the General Basic (GB) zone; b)in the Single Unit Residential (SU),Hamlet (HM), and Gateway (GW) zones, total combined production capacity for off-building solar collectors on the lot shall not exceed five (5) kilowatts; c)in all other zones, total combined production capacity for off -building solar collectors on the lot shall not exceed one hundred (100) kilowatts; d)b)off-building solar collectors shall be permitted on lots that do not contain a main building; e)c)where minimum yard standards apply, off-building solar collectors shall not be permitted within the front yard, and shall meet the requirements of the zone. 2.Expansion of Vegetated Buffers The current draft of the Municipal Planning Strategy and Land Use By -law contain requirements that developments requiring a Site Plan Approval or Development Agreement must retain or replace a 20m vegetated buffer between the development and all wetlands watercourses and waterbodies. Several speakers at the Public Hearing called for an expansion of these requirements so that they would apply to all new development aro und lakes. The request was to require vegetated buffers for new dwellings and other smaller projects that under the current plan do not require a Vegetated Buffer. 3.Coastal Protections and Setback Several comments and suggestions were made that protection of the coastline is an important aspect and is completely missing from the current plan. The explanation that Council has opted to wait for Provincial Regulations to be announced pursuant to the new Coastal Protection Act (2019)prior to implementing a setback for development on the coast was not well received by a few members of the public.Calls to address this issue in the interim period before the Provincial requirements are in place were heard. MLA Hugh MacKay indicated that the provincial government will be consulting with every municipality to receive input and advice before the regulations are developed and approved. The province is currently the process of conducting this consultation, and Community Development staff have been engaged by Nova Scotia Environment in these discussions. 3 Request For Decision /Direction 4.Introduce Regulations for Short Term Rentals Council heard from members of the public that Short Term Rentals may have a significant impact on housing affordability, rental availability, seasonal businesses finding workers and the removal of permeant residents from a community. These impacts affect a community’s feel as well as local businesses who no longer have a year-round population to support them. Council has previously made the conscious decision to not regulate Short Term Rentals and view them as a residential use of property. OPTIONS 1.Give 2nd Reading to the Municipal Planning Strategy and Land Use By-law. The only change to the documents being to alter Part 1.3 of the Land Use By-law to clarify that the documents become effective of the date that a notice is published in the newspaper; 2.Give 2nd Reading to the Municipal Planning Strategy and Land Use By-law. With changes to alter Part 1.3 of the Land Use By-law to clarify that the documents become effective of the date that a notice is published in the newspaper. In addition,alter Part 4.7.2 of the Land Use By-law to remove clauses c) and d), thereby eliminating the limit for off -building solar collectors in all zones. 3.Do not give 2nd Reading to the proposed documents. Request further information or changes to the draft documents be brought forward to a future Council meeting. REQUEST FOR DECISION Prepared By:Chad Haughn Date November 22, 2019 Reviewed By:Dan McDougall, CAO Date November 22, 2019 Authorized By:Dan McDougall, CAO Date November 22,2019 CURRENT SITUATION The Chester Brass Band submitted a Council Grant application prior to the October 31 st deadline.The application was misplaced and therefore was not included with the review of grants that took place at the November 14, 2019 Council meeting. RECOMMENDATION It is recommended that Council review the Chester Brass Band application and determine an appropriate level of financial support. DISCUSSION The Chester Brass Band has received both Council and Tourism Grants in the past and have met all the grant criteria related to their current application. In 2018 -19 they received a $1,000 Tourism Grant and they are requesting $1,000 once again to support the 2020 Summer Bandstand Concert Series. Currently there is $1,500 remaining in the Council Grants budget and $3,500 remaining in the Tourism Grants budget for 2019-2020. ATTACHEMENTS1.2019-20 Council Grants Spreadsheet.2.Copy of the Chester Brass Band Grant Application. REPORT TO:Municipal Council SUBMITTED BY:Chad Haughn,Recreation & Parks Dept. DATE:November 22, 2019 SUBJECT:Grant Request: Chester Brass Band ORIGIN:Grants Program Council Grants 2019 - 2020 2019-2020 Request 2019-2020 Approved ESSENTI L SE' VICES COUNCIL . - ' EGI I N A L SE' VICES COUNCIL Christmas Daddies $ 100.00 $ 100.00 COUNCIL Health Services Foundation of the South Shore $ 1,000.00 $ - COUNCIL Lunenburg Lyme Group $ 8,000.00 $ - COUNCIL Mahone Bay Centre Society (C.J.Feeney Bell Tower & Library; $ 500.00 $ 500.00 COUNCIL Saint Vincent de Paul $ 1,500.00 $ - COUNCIL Second Story Womens Centre $ 250.00 $ 250.00 COUNCIL United Way of Lun Co (Match employees) $ 1,200.00 $ 1,200.00 LIC'LNIN-" IFIT Aenon Baptist Church (Community Family Fun Day) $ 1,000.00 $ 1,000.00 COUNCIL COUNCIL Blandford Annual Weiner Roast (Deep Cove) $ 500.00 $ 500.00 COUNCIL Chester Area Middle School $ 7,200.00 $ 5,000.00 COUNCIL Chester Brass Band $ 1,000.00 COUNCIL Chester Cancer Fighters $ 300.00 $ 300.00 COUNCIL Chester Castaways Jr C Hockey Club $ 10,000.00 $ 3,000.00 COUNCIL Chester Minor Hockey $ 10,000.00 $ - COUNCIL Chester Municipal Heritage Society $ 11,200.00 $ 6,000.00 COUNCIL New Ross Community Care Society $ 1,500.00 $ 750.00 COUNCIL New Ross Country Market $ 1,500.00 $ 750.00 COUNCIL/TOURISM New Ross Re : ional Development Society $ 490.00 $ - COUNCIL New Ross Fire Commission $ 10,000.00 $ - COUNCIL Ro al Canadian Legion, Br.44, Chester $ 2,000.00 $ 1,500.00 COUNCIL Royal Canadian Legion, Br. 88, Chester Basin $ 1,000.00 $ 1,000.00 COUNCIL Royal Canadian Legion, Br. 79, New Ross $ 3,500.00 $ 1,000.00 COUNCIL Royal Canadian Legion, Br. 144, Western Shore $ 3,425.00 $ 2,350.00 COUNCIL St. Stephen's Anglican Church (Musical Friends) $ 5,000.00 $ 3,000.00 COUNCIL Studio Singers $ 1,000.00 $ 500.00 COUNCIL Together We Can Commuity Society $ 10,000.00 $ 4,000.00 I - C MMUNITY H LLS COUNCIL District No. 1 Community Centre $ 2,800.00 $ 2,800.00 E "iVINCI L/NTIIN L COUNCIL REQUESTED APPROVED $ 95,965.00 $ 35,500.00 Council Grants Budget $ 37,000.00 Remaining Funds $ 1,500.00 CHESTER. MUNICIPALITY OF THE DISTRICT OF CHESTER GRANT APPLICATION FORM Council or Tourism Grant Request Name of Organization Applying Chester Brass Band Inc. Contact Person Payson Rowell Position with Organization President Mailing Address P.O.Bax 734, Chester, NB BOJ 1JO Incorporation Number with Registry of Joint Stocks (if applicable) Charitable Regrstration 1i 11885.1427 RR000i Incorporated 1906 Phone: 902-857-3943, after October 20th (506) 854-5209 Fax: Email: pyrowell©hotmail.com Date: September 23, 2019 Type of Grant Local, Non -Profit Council Grant x OR Tourism Grant Signature of Signing Officer(s) and their position with Organization: Name Payson Rowell ORGANIZATION AND/OR EVENT INFORMATION: 1. Purpose or objective(s) of your organization (i.e. mission statement): Please see enclosed supplementary information page. Position 2. For Council Grants - Please provide an outline of the project and its benefits to residents. For Tourism Grants - Please provide an outline of how the project will improve visitor attraction and benefitthe local economy in the Municipality [attach separately if insufficient space], Please see the enclosed supplementary information page. 3, How much money are you requesting? 1,000 4. Budget • Please attach a project budget showing all revenue and expenses. • You must demonstrate fundraising efforts and include a list of financial contributions from all sources. • If your project exceeds $5,000, please include a copy of your most recent yearly financial statement • If your organization has a reserve account or large amount of savings for a designated project, please note the purpose or intended use of those funds. 5. How do you plan to spend any Council / Tourism Grant funding received? This grant, together with free-will collections, offset the honoraria paid to the Summer Bandstand Concert Series performing groups for the costs of performing. 7. Is your grant request time sensitive (for example, an event on a specific date)? Council decision in October -November and receipt of the grant in December enables Chester Brass Band tts cover the cost of uu per concert (ten concerts). 0. Is there additional information that may support your grant application? Please attach letters of support, etc. Please see the enclosed supplementary information page. 9. Did your organization receive funds last year from the Municipality of the District of Chester? Yes X No If yes, was it a Council Grant X Recreation Grant Tourism Grant How much was the grant? $ 1,000 (Please attach a copy of completed report form if not previously submitted) APPLICATION CHECKLIST - DID YOU INCLUDE WITH YOUR APPLICATION: X A written outline of the project and its benefits to residents XpProject budget including Revenues and Expenses Financial Statement (for projects exceeding $5,000) X Incorporation Number (if applicable) X List of Directors X Application signed by signing officer(s) Copy of report regarding previous year's grant (if a grant was received last year) If you require assistance, please contact the Municipal Office at: Phone [902] 275-3490 Fax (902) 275-3630 Email REPORT TO COUNCIL - HOW WAS YOUR EVENT AND HOW WERE THE FUNDS SPENT? Following your event or upon the completion of your project it is requested that you provide a very brief report regarding the project and how the Grant money was spent. If a follow-up report is not received future requests may be affected. Please forward applications and reports to the following: USE ONLY Director of Recreation & Parks "Grant Report" Municipality of the District of Chester PO Box 369 Chester, NS BOi Zia ❑ Essential Services ❑ Local Non -Profit ❑ National/Provincial, ❑ Regional Services ❑ Community Halls Cultural/Health Services ❑ Report Received PG Box 734 Chester, NS BOJ 1,J0 FOUNDED 1873 FNCORPOFA TE_D Municipality of the District of Chester Grant Application Supplementary Information for 2019-20 and 2018 Grant Report (item #9) 1 Our Purpose or Objective: Our purpose is to contribute to the Nova Scotian quality of life, with particular emphasis on Chester Area residents, by providing the general public an opportunity to learn about and enjoy music in the brass band tradition. 2 Benefit to Residents: The Chester Brass Band is a renowned 30 -piece brass ensemble based in Chester. It is a registered charity, a volunteer organization which is funded wholly by concert revenues, local patrons and a Municipal grant. Chester Brass has been part of the Chester community since 1873. We follow the British brass band tradition and our unique Nova Scotia heritage. Our repertoire includes arrangements of classical works, original works written for brass bands, marches, hymns, and arrangements of modern and popular melodies. We perform with other musical ensembles and choirs and with vocalists and instrumental soloists of distinction. The Band performs in concert halls, theatres, schools, churches, parks and for charitable organizations and other community activities. We play concerts for public observances, legal holidays and community events. 21315 Outline of Project/Amount Requested/How we plan to spend: I am writing on behalf of the Chester Brass Band to request a $1,000 grant. Our annual revenues are limited to concert receipts and donations. The municipal grant of $1,000 augments our free- will collections to help us cover expenses associated with the summer bandstand concert series. We have been hosting these summer bandstand concerts for over twenty years. The series runs from late June through the end of August each year. Chester Brass plays two or three concerts. Guest groups play the other seven or eight concerts. The audiences are residents of the Municipality of the District of Chester and visitors to the area. 4 Plan: We "pass the hat" to collect donations at each bandstand concert. The donations vary depending upon attendance and the ability of the audience to be generous. Each collection covers approximately 50% of the concert expenses. The municipal grant of $1,000 enables Chester Brass Band to provide a $100 honorarium to the ten performing groups, to cover some of their concert expenses. 9 Report on 2018 Grant: The 2018 Municipal Grant of $1,000 was expensed at $100 to each of the ten concert performers to help offset their costs. This grant together with the free-will collections provided an "honorarium" towards the purchase of music, their travel expense and their miscellaneous costs associated with the performance. Conclusion: Council's grant is instrumental in attracting high -quality entertainment for the summer enjoyment of Chester residents and visitors to the Municipality. Summer bandstand concerts are a long-standing community highlight. I extend appreciation on behalf of the entire Chester Brass Band Executive for Council's past support and your consideration of this year's request. Payson owell, President September 23, 2019 List of Directors (Band Executive): Michael Morrissey, Past -President Payson Rowell, President Rod MacGillivary, Vice -President David Friendly, Treasurer Marlene Blezy, Secretary Sarah Gates, Librarian Donald Burch, Quartermaster Matthew Himmelman, Building Committee Chair Michael Charles, At Large Sue LeBlanc, At Large Andrew Ross, At Large Bob Warren, At Large George Morrison, Conductor Enclosure: 2019 Application District Council Grants 2019 - 2020 Updated November 25, 2019 Requested Approved TOTAL FUNDS APPROVED -$ TOTAL FUNDS REMAINING 5,000.00$ Chester Castaways: Team Startup 1,000.00$ 1,000.00$ Aspotogan Fitness Club: 1st Aniversary Celebration 300.00$ 300.00$ Hubbards Lions Club: Foundation Repairs & Christmas Event 1,300.00$ 1,300.00$ TOTAL FUNDS APPROVED 2,600.00$ TOTAL FUNDS REMAINING 2,400.00$ Chester District Soccer Association: Team Jerseys 500.00$ 500.00$ Chester Castaways: Team Startup 1,000.00$ 1,000.00$ Chester Yacht Club: Chester Race Week Banner & Videos 1,000.00$ 500.00$ Chester Art Centre: Creative Soul Youth Project 500.00$ 500.00$ Chester Heritage Society: Gazebo Repairs 500.00$ 500.00$ Chester Heritage Society: Canada Day 2020 2,000.00$ 1,000.00$ Church Memorial Park: Beer Garden Fundraiser 500.00$ 500.00$ Church Memorial Park: 50th Anniversary 500.00$ TOTAL FUNDS APPROVED 4,500.00$ TOTAL FUNDS REMAINING 500.00$ South Shore Pipes & Drums: Gaelic College Workshop 500.00$ 500.00$ Basin Recreation Park: Park Maintenance 2,500.00$ 2,500.00$ Forest Heights Community School: Spirit Council 1,000.00$ 1,000.00$ TOTAL FUNDS APPROVED 4,000.00$ TOTAL FUNDS REMAINING 1,000.00$ Royal Canadian Legion, Branch 144: Community Events 2,615.00$ 1,250.00$ Together We Can Society: Gold River Park Maintenance 1,250.00$ 1,250.00$ Western Shore & Area Improvement: Christmas Event 1,250.00$ 1,250.00$ Western Shore Fire Department: Annual Garden Party 1,250.00$ 1,250.00$ TOTAL FUNDS APPROVED 5,000.00$ TOTAL FUNDS REMAINING -$ Royal Canadian Legion, Branch 79: Canada Day 1,000.00$ 1,000.00$ New Ross Trails Society: 5K Scramble 500.00$ 500.00$ TOTAL FUNDS APPROVED 1,500.00$ TOTAL FUNDS REMAINING 3,500.00$ Chester Castaways: Team Startup 1,000.00$ 1,000.00$ Canaan & District Hall Association: Heat Pump Project 3,000.00$ 3,000.00$ Church Memorial Park: 50th Anniversary 1,000.00$ TOTAL FUNDS APPROVED 4,000.00$ TOTAL FUNDS REMAINING 1,000.00$ Total Funds Approved 21,600.00$ Total District Grant Budget 35,000.00$ Remaining Funds 13,400.00$ District 6 District 7 District 2 District 3 District 1 District 4 District 5 1111 \lU!>H..11',UIYOI CHESTER MUNICIPALITY OF THE DISTRICT OF CHESTER GRANT APPLICATION FORM District Council Grant Request Name of Organization: Cont act Person: Mailing Address: Phone: Name Michael otonnor Date Requested: $ __ Please provide a brief description of your project or event: The Church Memorial Park is celebrating the 50th Anniversary of the Eleanor Pew Morris Memorial in c b w b l Hig Day bu vets and p ojects a e pland ug y The funds will be sd to offset exp se cr d by h p nn g d ceebat f t < 50th niver sary Chuch o R ao & Parks "i C n l Gr " Mni a lityf r ic C sr PO Box 369 Chester, NS BOJ lJO Or chauehn@chester.ca l II l ,\IIJSk.'H'AI.I 0' Ot CHESTER MUNICIPALITY OF THE DISTRICT OF CHESTER GRANT APPLICATION FORM District Council Grant Request Contact Person: Name Signature ' Date IL Q_.1�T:7 __ __c? _ u t d pjc pd tuhu .������������������ a brif e ip o hw y u l t d a Cu ci G a fudi g rcived: funs wll b usd ff xes ue y h p ad ceb th, 50t Anvsry nlung ed i d cmuc ti xp s d a sp sed e e ts. If funding is app oved, who should the cheque be made p yable : Chu ch e o a Park Plas frwd lic o s h f w ing:D R a n & Paks "Dis c Cun l Ga n" Mnic palty o h D t Chs PO Box 369 Ch,NS BO)1)0 Or cbauehn@cbester.ca Recreation & Parks Department Quarterly Report November 28, 2019 Planning For Open Space •Background Completed Guiding Principles –based on Parks Canada Scope, Vision, Campus Concept •Site Visits to Gem Properties Completed •Open Space Hike Series Completed •Voices & Choices Public Input Completed •Draft Final Report To Be Completed •Final Report To Be Completed Active Transportation HWY 3 Project Community Group Support New Coordinator, Michele Haddal December 2020 Recreation Metrics Bandstand Bookings 3 Community Group Photocopy Jobs 40 Equipment Bookings 32 Programs Offered 50 Registered Program Participants 277 Total Customers in ActiveNet 7,027 Halloween At The Tower 100+ Grants Recreation Grants 13 Groups $18,200 Leadership Grants 2 Groups $ 110 Youth Sponsorship 11 Individuals $ 4,900 (Football, Hockey, Rugby, Soccer, Volleyball) * Year To Date Totals Justice & Faith Brigley U17 Soccer Provincials Gold Medal Champs FHCS Visitors (Sept 1-Oct 31): 845 ACES Community Schools New Ross School Visitors (Sept 1-Nov 15): 377 Community Schools FHCS Rain Garden Project Environment Club & Coastal Action Society for Creative Anachronism (Reenactors) November 30, 2019 Castle Watch Project Gr 9 Service Learning & Healthy Living Community Coordinator “Budding Explorers” After School Program @ ACES Outdoor Play Based “Superheroes United” 25 participants Seniors Old Fashioned Picnic July 31st, Hubbards Barn Senior Services Expo November 4th Partner With Hugh MacKay’s Office Optimal Aging Workshop Shoreham Village Apartments & Chandlers Cove -14 participants Monthly Dinners Afternoon Teas Men In Sheds Access to Transportation Dorian: Washout Repairs & Tree Cutting East River Trail Parking The Great Trail: Western Loop Shared Strategy For Trails in NS September 28, 2019 800 Cyclists 600 Trail Riders $890,000+ Raised Vision For Trails in Nova Scotia All Nova Scotians and visitors have access to a variety of high quality, safe and appealing trail opportunities and are using them regularly. As a result, we enjoy many health, social , cultural, environmental and economic benefits. Municipalities are identified as important partners in community trails Aug 1 –Oct 31 94 Applications Year To Date 163 Applications Anonymous FoundationDonation $2,000 New Rural Riches Lotto July 24, 2019 Focsle Golf Tournament September 21st $3,024 Raised