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HomeMy Public PortalAboutRecognition and Gift Policy Employee and CouncilPage 1 of 2 COUNCIL POLICY Effective Date: February 8, 2021 SECTION: Finance TITLE: Recognition and Gift Policy (Employees and Council Members) PURPOSE The Town of Oliver values and appreciates the dedicated service by its employees and Council for their contribution to the community. POLICY OBJECTIVE: This objective of this policy is to provide a consistent protocol in recognizing the valuable contributions and achievements of: 1. Employees during their tenure 2. Employees at the conclusion of their tenure 3. Council at the end of their term POLICY STATEMENT: Long-Service Recognition: 1. The Town will formally recognize specific “milestones” of employment services that are characterized by an on-going commitment between the Town and employee. 2. The Deputy Finance Manager, or designate, will coordinate the administration of the recognition of employment service program, including assessment of employee eligibility and awards. Recognition and Gift Policy (Employees and Council Members) Page 2 of 2 3.Employment service is formally recognized in five-year increments (the fifth, tenth, fifteenth, twentieth, twenty-fifth, thirtieth years of service, and applicable five years thereafter). a.Plaques will be issued after five years of service, with a new “shield” stating the number of years will be added each five-years thereafter. b.Certificates will also be issued after five years of service and each five-years thereafter. c.A congratulatory letter from the Mayor will be given to the employee on the fifth anniversary of service and each five-years thereafter. d.Plaques and certificates will be issued at an annual gathering of Council and Town employees or at any other time Council deems appropriate. 4.Eligibility is calculated annually to employee’s anniversary date. 5.Service will not be prorated and all service will be credited equally for time worked. For example, a full year of service will be credited as one year for both part-time and full-time staff members. 6.Prior service will be considered provided there has not been a break of greater than one year. Retirement – Resignation Gifts: 1.The Town will formally recognize outgoing employees and Council members at the conclusion of their employment or term. 2. Employees and Council members must be in good standing who leave office for any reason, but shall not apply in the event of termination, suspension or resignation as a result of scandal, breach of office or other similar non-confidence situation. 3.The maximum gift value shall be calculated on the basis of $50.00 for each year of service subject to a minimum of $50.00 and a maximum of $500.00.