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Home My Public Portal AboutFees Policy_P-20_Effective 2019-11-28- t • A&ULLQ• • - Effective Date: November 28, 2019 Fees Polic 1. PURPOSE P-20 (continued MUNICIPALITY OF THE DISTRICT OF CHESTER POLICY P-20 FEES POLICY Pa e 2of 12 1.1. To establish a Schedule of Fees for licenses, permits, and services provided by the Municipality of the District of Chester that Council will review and, if necessary, revise during the annual budgeting process. 2. DEFINITIONS 2.1. "CAO" means the Chief Administrative Officer for the Municipality, or her/his designate. 2.2. "Council" means the elected officials that make up the Council of the Municipality of the District of Chester. 2.3. "Director" means the senior staff person that leads one of the Municipality's seven administrative departments and who reports to the CAO. 2.4. "Municipality" means the Municipality of the District of Chester. 2.5. "Schedule A" means the authorized and consolidated list of fees that the Municipality charges for a wide range of licenses, permits, and services. 3. POLICY STATEMENTS 3.1. It is appropriate for Council to charge fees, as authorized by the Municipal Government ActCIH d as applied through the Municipality's by-laws, resolutions, and policies, in order to help offset administrative costs through partial cost recovery. 3.2. This policy applies to all fees included in Schedule A unless in conflict with applicable provincial legislation, or with fees set out in a by-law, resolution, or policy with an effective date after the date this Fees POlicy was last amended. Notice of Intention to Amend —Council —November 14, 2019 (2019-518) First Notice —Council —Council —November 14, 2019 (2019-518) Second /Final Notice — Council — November 28, 2019 (2019-553} Effective Date — November 28, 2019 Fees Policv P-20 (continued 3.3. By listing all of the Municipality's fees in one consolidated Fees Policy, the Municipality is able to coordinate the review of fees for licenses, permits, and services and the impact of any adjustments to these fees on projected revenues as part of the annual budgetary process. 3.4. The responsibility for the accuracy and currency of the fees outlined in Schedule A rests with the Municipality's Directors. However, the CAO will coordinate the review of Schedule A on an annual basis as part of the budgeting process and recommend changes, if any, to Council for review. 3.5. Once approved by Council, the most recent amended version of this policy and the associated Schedule of Fees will be shared by Directors with all staff and applied to the Municipality's administration of licenses, permits, and services. 3.6. Processing Agreements for materials from outside the Municipality are not subject to the annual budgeting and fee review process outlined in this policy. Fee schedules approved through Processing Agreements will be shared promptly by the CAO and the Director of Solid Waste with Department of Solid Waste staff and applied to the Municipality's administration of Tipping Fees at Kaizer Meadows. 3.7. Council delegates the authority for setting fees for recreation programs to the Director of Recreation & Parks or her/his designate. Such fees and any associated refund policy will be managed outside of this policy. Waiving Fees 3.8. The Municipality may waive fees for non-profit organizations or groups that do not have the ability to raise revenue via taxation, with the exception of Fire Commissions when applying for Letters of Concurrence. Proof of non-profit status is required prior to the Municipality waiving fees. Refunding Fees 3.9. The Municipality provides limited refunds for fees, but with the following restrictions: 3.9.1.For fees greater than $50, a refund will be issued with a deduction of $50 for administration costs. 3.9.2.For fees of $50 or less, no refund will be provided. Notice of Intention to Amend —Council —November 14, 2019 (2019-518) First Notice —Council —Council —November 14, 2019 (2019-518) Second/Final Notice — Council — November 28, 2019 (2019-553) Effective Date —November 28, 2019 Fees Policy P-20 (continued 3. - ).3.For permits, refunds are available prior to the permit being issued only. GUIDING PRINCIPLES AND VALUES 4.1. This policy communicates the Municipality's principle of charging fees to help offset costs for providing licenses, permits, and services. In so doing, Council works to maintain a commitment to fiscal responsibility by partially recovering associated administrative costs through user fees rather than through the general tax rate. This is the guiding principle and approach that the Municipality may choose to apply at any time to user fees not covered by this policy. POLICY ROLES AND PROCEDURES 5.1. The following is a summary overview of roles and, where applicable, procedures associated with the ongoing maintenance of this policy. Further detail for all policy development and review work is captured in the Policy Review Check List. Responsible Council Accountable CAO; Municipal Clerk Consulted All Department Directors Informed All staff of the Municipalit ;residents RELATED DOCUMENTATION 6.1. The following is related legislation, regulations, by-laws, resolutions, policies, and other documentation that relate to this policy. Document Name Document Type Municipal Government Act Legislation T ipping Fee Schedule, Solid Waste Department Administration Processing Agreements, Solid Waste Department/CAO Administration REVIEW REQUIREMENTS 7.1. The CAO will lead a review of this policy as part of the annual budgetary process. Any recommendations for amendments or repeal must be authorized by Council. Notice of Intention to Amend —Council —November 14, 2019 (2019-518) First Notice —Council —Council —November 14, 2019 (2019-518) Second/Final Notice — Council — November 28, 2019 (2019-553) Effective Date — November 28, 2019 Fees Policv P-20 (continued e5of12 Amendments must be captured in the Version Log below. Note any former policies replaced by a new or amended policy under 'Amendment Description', when applicable. Version Number Amendment Description Consulted Accountable Approval Date 2014 Policy amended to update Department CAO July 10, 2014 Engineering & Public Directors Works and Solid Waste fees. 2019 Clarification of policy Department CAO January 10, statements; updates to Directors 2019 Schedule A; updates to policy format Notice of Intention to Amend —Council —November 14, 2019 (2019-518) First Notice —Council —Council —November 14, 2019 (2019-518) Second /Final Notice — Council — November 28, 2019 (2019-553) Effective Date —November 28, 2019 Fees Policv P-20 (continued SCHEDULE A Page6of 12 Notice of Intention to Amend —Council —November 14, 2019 (2019-518) First Notice —Council —Council —November 14, 2019 (2019-518) Second /Final Notice — Council — November 28, 2019 (2019-553) Effective Date —November 28, 2019 MPS and LUB $10.00 per full document Fax —Received $1.00 per page Fax —Sent $2.00 per page Parking Tickets $15.00 per page (service only for Photocopies -Colour (Single $0.30 residents copying Municipal Sided) documents and for non- profit groups copying their own documents) per page (service only for Photocopies -Colour (Double $0.50 residents copying Municipal Sided) documents and for non- profit groups copying their own documents) per page (service only for Photocopies -Black &White $0.10 residents copying Municipal (Single Sided) documents and for non- profit groups copying their own documents) per page (service only for Photocopies -Black &White $0.12 residents copying Municipal (Double Sided) documents and for non- profit groups copying their own documents) per sheet; limit 15 (service Photocopies -Plans &Drawings $10.00 only for residents copying (Black &White) Municipal documents and for non-profit groups copying their own documents) per sheet; limit 15 (service Photocopies -Plans &Drawings for copying only residents (Colour) $20.00 Municipal documents and for non-profit groups copying their own documents) Photocopies -Plans &Drawings $3.00 per sheet; limit 15 (service (Scan only) only for residents copying Municipal documents and for Notice of Intention to Amend —Council —November 14, 2019 (2019-518) First Notice —Council —Council —November 14, 2019 (2019-518) Second /Final Notice — Council — November 28, 2019 (2019-553) Effective Date —November 28, 2019 Fees Policy P-20 (continued Pa e7of12 Notice of Intention to Amend —Council —November 14, 2019 (2019-518) First Notice —Council —Council —November 14, 2019 (2019-518) Second /Final Notice —Council — November 28, 2019 (2019- .5) Effective Date — November 28, 2019 non-profit groups copying their own documents) Vendor License - Ratepayer (1 No Charge yea r) Vendor License — Non -Ratepayer unprocessed products of the $25.00 (1 /4 ear) farm, forest, or sea Vendor License — Non -Ratepayer unprocessed products of the $50800 (1/2 ear)farm, forest, or sea Vendor License — Non -Ratepayer unprocessed products of the $100.00 (1 year) farm, forest, or sea Vendor License — Non -Ratepayer all other goods, wares, or $50.00 (1/4 ear) merchandise Vendor License — Non -Ratepayer all other goods, wares, or $100.00 (1 /2 ear) merchandise Vendor License — Non -Ratepayer all other goods, wares, or $200000 (1 ear)merchandise Auctioneers $20.00 Tax Certificate Fee $30.00 NSF Cheque Fee $30.00 percentage established in By - Deed Transfer Tax Law #137: Deed Transfer Tax Interest on Overdue Taxes 12% 1 % per month per bill if the amount is less $3.00 Third Party Credit Service Fee than $100 per $100 of bill amount up to $3.00 $500 2.65% of the bill amount over $500 Animal Control Fee Other Information five-year period; non- Dog License $15.00 transferable Redemption Fee for Dos $50.00 Kennel Application Fee $75.00 one-time fee Kennel License $150.00 Building Inspection Fee I Other Information Construction Value - $0.00 to $10.00 $10,000 Construction Value- $10,001 to $16.00 $20,000 Notice of Intention to Amend —Council —November 14, 2019 (2019-518) First Notice —Council —Council —November 14, 2019 (2019-518) Second /Final Notice —Council — November 28, 2019 (2019- .5) Effective Date — November 28, 2019 Fees Policv P-20 (continued Notice of Intention to Amend —Council —November 14, 2019 (2019-518) First Notice —Council —Council —November 14, 2019 (2019-518) Second/Final Notice — Council — November 28, 2019 (2019-553) Effective Date —November 28, 2019 Construction Value- $20,001 to $35.00 $50,000 Construction Value - $50,001 to $65.00 $100,000 Construction Value- $100,001 to plus $1.10 per $1,000 over $125.00 $200,000 $100,001 Construction Value - $200,001 plus $1.10 per $1,000 over $250.00 and over $200,001 X30.00 Zoning Confirmation Letters $14.00 Civic Number Plate Public Hearing Documents - Entire package with all public $0.12 per page comments $300.00 LUB Amendment Application (refundable if plus a $500 deposit towards Fee withdrawn within seven advertising costs business days) $500.00 plus a $500 deposit towards MPS Amendment Application (refundable if advertising costs Fee withdrawn within seven business days) $400.00 Development Agreement (refundable if plus a $500 deposit towards Application Fee or Substantial withdrawn within seven advertising costs Amendments to DA business days) Discharge of Development recording fees in accordance Agreement Registry Fee with Land Registry office fees Unsubstantial Amendment to plus a $500 deposit towards X100.00 Development Agreement advertising costs Development Permit No Charge (construction value up to $5,000) Development Permit 10.00 (construction value over $5,000) $75.00 Site Plan Approval (refundable within seven days) Final Subdivision Approval App. plus recording fees &public $200.00 Fee (six lots or fewer) open space dedication Notice of Intention to Amend —Council —November 14, 2019 (2019-518) First Notice —Council —Council —November 14, 2019 (2019-518) Second/Final Notice — Council — November 28, 2019 (2019-553) Effective Date —November 28, 2019 Fees Policv P-20 (continued Notice of Intention to Amend —Council —November 14, 2019 (2019-518) First Notice —Council —Council —November 14, 2019 (2019-518) Second /Final Notice — Council — November 28, 2019 (2019-553) Effective Date —November 28, 2019 Final Subdivision Approval App. plus recording fees & public $400.00 Fee (seven lots or more) open space dedication Tentative Subdivision Approval $50.00 Zoning Confirmation Letters $30.00 Application for Letter of $400.00 plus a $500 deposit towards Concurrence (Communication (no refund) advertising costs Towers) Wharves & Berthage $40.00 Public Works Fee Other Information Sewer Application Fee $50.00 Based on estimate to do the Sewer Hook Up Deposit Varies fob Based on estimate to do the Driveway Culvert Replacement Varies job Based on estimate to do the Sidewalk Entrance Replacement Varies job Kaizer Meadow Fee* Other Information *'Inside' & 'Outside' refers to materials originating from inside or outside the Municipalit . Interest on Overdue Accounts 12% 1 % per month $35.00per InsideAsphalt &Brick tonne $40.00 Outside No Charge Inside Cardboard &Paper per tonne $275.00 Outside Direct Haul — Bridgewater as per processing agreement Direct Haul — Commercial as per processing agreement Organics Direct Haul — Lunenburg as per processing agreement Direct Haul — Mahone Bay as per processing agreement Direct Haul — Mirror as per processing agreement Direct Haul — Other as per processing agreement Mixed Construction & $60.00 Inside s Demolition Waste $66.00 Outside per tonne Mixed Waste $175.00 per tonne Organics & Blue Bags (Chester) No Charge Residual Waste - Curbside $89.06 Collection per tonne Residual Waste - Residential/Commercial $89.06 per tonne (Chester) Notice of Intention to Amend —Council —November 14, 2019 (2019-518) First Notice —Council —Council —November 14, 2019 (2019-518) Second /Final Notice — Council — November 28, 2019 (2019-553) Effective Date —November 28, 2019 Fees Policv P-20 (continued I� 1• Er Notice of Intention to Amend —Council —November 14, 2019 (2019-518) First Notice —Council —Council —November 14, 2019 (2019-518) Second /Final Notice — Council — November 28, 2019 (2019-553) Effective Date —November 28, 2019 rd Blasted Sand $89.06 per tonne Soil -Contaminated $45.00 $50.00 Inside Outside per tonne Soil -Non-Contaminated $15.00 per tonne Scrap Metal (commercial & residential) $35.00 $40.00 Inside Outside per tonne Septic Waste S $22.00 $30.00 Inside Outside per tonne Wood (clean; residential) $35.00 $40.00 Inside Outside per tonne Tires -landfilled $89.06 per tonne CKF/Minas Basin Residuals as per processing agreement HRM -Compost (landfilled) including host fee as per processing agreement LRCRC Residuals (including host fee) as per processing agreement LRCRC Direct Haul Commercial (includin host fee) as per processing agreement LRCRC C & D as per processing agreement LRCRC Shingles as per processing agreement Michelin — Bridgewater $89.06 per tonne Michelin — Pictou $89.06 per tonne Town of Lunenburg -Residuals (including host fee) as per processing agreement Town of Lunenburg -Blue Bags & Cardboard as per processing agreement Town of Lunenburg- Organics as per processing agreement Town of Lunenburg - Commercial as per processing agreement Town of Lunenburg -Special Collection as per processing agreement Town of Lunenburg -Scrap Metal, Wood, Asphalt as per processing agreement Town of Lunenburg - Mixed C & D as per processing agreement Town of Lunenburg -Leaf & Yard Waste as per processing agreement Valley Waste -Residuals (including host fee) as per processing agreement Valley Waste —Asphalt & gyproc as per processing agreement Notice of Intention to Amend —Council —November 14, 2019 (2019-518) First Notice —Council —Council —November 14, 2019 (2019-518) Second /Final Notice — Council — November 28, 2019 (2019-553) Effective Date —November 28, 2019 Fees Policy P-20 (continued ministration inee Jill n No Charge Inside Dead Animals (under 5001bs) $35.00 Insider (over 5001 bs) $100.00 Outside (per tonne) Household Hazardous Waste No Charge Inside (HHW) Cost Recovery Outside Paint and Propane Tanks No Charge Inside Cost Recovery Outside Septic Gravel (ICI) $35.00 Inside $88.05 Outside per tonne Septic Gravel (Residential) No Charge Inside $88.05 Outside per tonne Notice of Intention to Amend —Council —November 14, 2019 (2019-518) First Notice —Council —Council —November 14, 2019 (2019-518) Second /Final Notice — Council — November 28, 2019 (2019- S3) Effective Date — November 28, 2019 Fees Policv P-20 (continued e12of12 Notice of Intention to Amend —Council —November 14, 2019 (2019-518) First Notice —Council —Council —November 14, 2019 (2019-518) Second /Final Notice — Council — November 28, 2019 (2019-553) Effective Date —November 28, 2019 Annotation for Official Policy Book To amend fees for Development Permits (under Reason for Amendment value of $5,000 cost is nil; over $5,000 value cost is $10.00). Notice of Intention to Adopt Council — November 14, 2019 (2019-518) Date of First Notice at Council Council — November 14, 2019 (2019-518) Date of Second Notice at Council Council — November 28, 2019 (2019-553) Effective Date November 28, 2019 I certify that this Policy was amended by Council as indicated above. ryt January 16, 2020 Pamela M. yra, Municipal Clerk Date Notice of Intention to Amend —Council —November 14, 2019 (2019-518) First Notice —Council —Council —November 14, 2019 (2019-518) Second /Final Notice — Council — November 28, 2019 (2019-553) Effective Date —November 28, 2019