HomeMy Public PortalAbout2020-02-06_COW_Public Agenda Package_Updated
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Committee of the Whole
AGENDA
Thursday, February 6, 2020
Chester Municipal Council Chambers
151 King Street, Chester, NS
1. MEETING CALLED TO ORDER.
2. APPROVAL OF AGENDA/ORDER OF BUSINESS.
3. PUBLIC INPUT SESSION (8:45 A.M. – 9:00 A.M.)
4. MINUTES OF PREVIOUS MEETING:
4.1. Committee of the Whole – January 23, 2020
5. MATTERS ARISING
6. PRESENTATIONS
6.1 Presentation from Bruce Hancock, Executive Director of Aquaculture regarding
Aquaculture Provincial Regulatory Requirements (9:00 a.m.)
6.2 Presentation by CERMAQ (9:45 a.m.)
6.3 Presentation from Centre Scolaire de la Rive Sud Lego Club Team regarding their
Project on bees as part of their participation in the first Lego League competition
at Acadia. (11:00 a.m.)
a. Presentation.
b. Family Info Sheet (reference by students).
c. Link to Video Presentation.
d. Front page of petition.
6.4 Presentation by Troy Myers, Chief Librarian and CEO, South Shore Regional Public
Library (11:30 a.m.)
7. CORRESPONDENCE
8. NEW BUSINESS
8.1 Request for Decision prepared by Deputy CAO regarding REMO Advisory
Committee Emergency Shelter Procedures.
Page 2 of 2
a. Comfort Centres
b. Emergency Shelters
8.2 Request for Decision prepared by CAO regarding Lunenburg County Accessibility
Advisory Committee budget 2020/21.
9. IN CAMERA.
10. ADJOURNMENT.
APPOINTMENTS
9:00 a.m. Bruce Hancock, Executive Director of Aquaculture, regarding Provincial Regulatory
Requirements
9:45 a.m. CERMAQ
10:30 a.m. Break
11:00 a.m. Lego Club Team, Centre Scolaire de la Rive Sud regarding Bee Project
11:30 a.m. Troy Myers, South Shore Regional Public Library regarding update
1
Pam Myra
From:Diane Racette <rdiane@sepne.ca>
Sent:Friday, January 31, 2020 12:08 PM
To:Pam Myra
Subject:student presentation to council
Attachments:Presentation to the councils_Charlize & Carter2.pdf; fiche pour les familles.pdf; Link to
video to be shown during the presentation.pdf; Pétition.pdf
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking
links, especially from unknown senders.
Bonjour Mrs Myra, my apologies again for the delay in getting these documents to you. Please find enclosed
a) the students' presentation
b) a family info sheet that the students will be referring to in their presentation
c) the link to the video that they would like to show the councillors during the presentation
d) the front page of the petition, they have asked their friends to sign. They will have the signatures with them the day
of the presentation.
The students will be Charlize Donat and Carter Hatt. Will it be possible to have a picture taken of the students with the
councillors?
Thank you
Diane :)
Charlize – Good morning. My name is Charlize Donat. I am in grade 6.
Carter – Good morning. My name is
We are members of the First Lego League team from Centre Scolaire de la Rive-Sud. We are
participating in the Lego provincial competition at Acadia University. This year the theme is
“City Shapers”. Besides building and programming a robot, each team must identify a world
problem related to the theme. Each team must design a solution.
We chose to work on the disappearance of bees which is why we are here today. We have a
problem – bees are disappearing. Maybe you are wondering why this is a problem we must
all concern ourselves about. The answer is simple. Without bees there will be no people,
and without people there will be no towns, municipalities or cities.
We did some research and have some facts to share with you. In the USA – 30% of the bee
population dies every year. In Europe – 20% of the bee population dies every year. Some
private bee keepers sometimes lose 90% of their bees. In 1947, there were approximately
5.9 million bees in the world. In 2008, there were only 2.44 million bees.
In Europe, the production of honey has gone from 32 000 tons to 9 000 tons. The members
of our team also mentioned that when they were younger, there were bees in the flowers
and now there are very few.
If the bees disappear completely, one third of the food we eat will be gone as many plants
depend on bees for pollination.
Here is a video that we would like to share with you: https://www.youtube.com/watch?v=JilYBVrFiLA
We are here to ask that you prepare a pollinator action plan. This plan could include:
a) Educating your citizens about the disappearance of bees through pamphlets and
what families can do in their own backyard to help. We have with us a handout
which we have sent home to all the families at our school.
b) Banning pesticides that contain neonicotinoids. This is an important step as these
pesticides are very dangerous to bees
c) Having more pollinator friendly places in public gardens with flowers that bees and
other pollinators like
d) Installing bee hotels in public spaces. The type of bees which live in these hotels –
mason bees - are solitary. The males do not have a stinger, and the females will
only sting if trapped or squeezed. This makes them an ideal neighbor for the home
garden, since they pose little to no threat of stinging
e) Having the recreation department organize information sessions about the
disappearance of bees which include the construction of a bee hotel for the home
Thank you for listening to our presentation. Please help us save the bees. As we said in our
presentation at NSCC – “It’s our beesness to help the bees stay in their beesness.” We have
a bag of seeds for you which you can use for a pollinator garden.
Protégeons les abeilles
Les abeilles disparaissent et on doit les aider.
Des faits :
● Aux États-Unis – 30% de leur population d’abeilles meurt chaque année.
● En Europe – 20% de leur population d’abeilles meurt chaque année.
● Des apiculteurs privés perdent jusqu’à 90% de leurs abeilles.
● En 1947, il avait 5,9 millions d’abeilles.
● En 2008, il avait 2,44 millions d’abeilles.
● En Europe, la production de miel est descendue de 32 000 tonnes à 9 000
tonnes.
On doit les aider parce que si on les perd, ON va perdre 1/3 de notre nourriture. On va
aussi perdre les vêtements parce que les plantes de coton sont pollinisées par les
abeilles. Les seuls aliments seraient le blé, le maïs et le riz parce qu'ils sont pollinisés par
le vent.
Ce que tu peux faire:
#1. Tu peux construire des hôtels d'abeilles
#2. Tu peux être gentil avec les abeilles et les fleurs.
#3. Tu peux planter des fleurs que les abeilles aiment.
#4. Si tu trouves un nid d'abeilles, appelle un apiculteur pas un exterminateur parce que
l’exterminateur va tuer les abeilles mais l'apiculteur va apporter le nid ailleurs.
#5. Tu peux garder les pissenlits qui poussent dans l’herbe.
Voici des vidéos qui peuvent vous aider à aider les abeilles
https://www.nationalgeographic.org/media/build-your-own-bee-hotel
https://www.youtube.com/watch?v=TklME77Ow-A
Aidez-nous à protéger les abeilles!
L’équipe Vipères 1 – club de Lego robotique
Let’s Protect the Bees
The bees are disappearing and we need to help them.
Some facts :
● In the United States – 30% of the bee population dies every year.
● In Europe – 20% of the bee population dies every year.
● Private beekeepers are losing up to 90% of their bees.
● In1947, there were 5,9 millions bees.
● EIn2008, there 2,44 millions bees.
● In Europe, the production of honey has decreased from 32 000 tonnes to 9 000
tonnes.
We have to help them because if we lose them, we will lose one third of our food. We
will also lose our clothing because cotton plants are pollinated by bees. The only food
that will be left is wheat, corn and rice because they are pollinated by the wind.
What you can do:
#1. You can build bee hotels .
#2. You can be kind to bees and to the flowers .
#3. You can plant flowers that bees like.
#4. If you find a been est, call a beekeeper and not an exterminator. The exterminator
will kill the bees but the beekeeper will transfer the nest elsewhere.
#5. Don’t cut the dandelions.
Here are two videos which can give you ideas on how to help the bees.
https://www.nationalgeographic.org/media/build-your-own-bee-hotel
https://www.youtube.com/watch?v=TklME77Ow-A
Please help us protect the bees!
L’équipe Vipères 1 – club de Lego robotique
Link to video to be shown during the presentation. The students will
announce when it is time to show the video. The video should be stopped
at 2:45 (mins) as the rest of the video is strictly ads.
https://www.youtube.com/watch?v=JilYBVrFiLA
Pétition
Les élèves du Centre scolaire de la Rive-Sud
Protégeons les abeilles
Nous, les élèves de la 4e année à la 6e année, appuyons la demande de l’équipe des
Vipères, le club de Lego du Centre scolaire de la Rive-Sud. Cette équipe demande aux
conseils élus de la ville de Bridgewater, de la ville de Lunenburg, de la ville de Mahone
Bay, de la Municipalité de Chester et de la Municipalité du District de Lunenburg
d’établir un plan d’action pour protéger les pollinisateurs, plus particulièrement les
abeilles. Ce plan pourrait inclure :
a) L’éducation des citoyens sur la disparition des abeilles grâce à des brochures et
sur ce que les familles peuvent faire dans leur propre cour pour aider.
b) L’interdiction des pesticides contenant des néonicotinoïdes. Ces pesticides sont
très dangereux pour les abeilles
c) L’accès à des lieux favorables aux pollinisateurs dans les jardins publics avec des
fleurs que les abeilles aiment fréquenter
d) L’installation d’hôtels pour les abeilles dans les espaces publics. Les types
d’abeilles qui y vivent sont solitaires. Les mâles n’ont pas de dard et les femelles
ne piqueront que si elles sont piégées ou serrées. Cela en fait un voisin idéal
pour le jardin domestique car ils ne représentent pas ou peu de menace
e) L’offre de séances d’informations sur la disparition des abeilles par les services
de loisirs, y inclus la construction d’hôtels pour les abeilles
We, the students from grades 4 to 6, support the request from the Vipères team, the
Lego club at Centre scolaire de la Rive-Sud. This team requests that the elected councils
of the Town of Bridgewater, the Town of Lunenburg, the Town of Mahone Bay, the
Municipality of Chester and the Municipality of the District of Lunenburg establish a
pollinator action plan to protect pollinators, especially bees. This plan could include:
a) The education of the citizens about the disappearance of bees through
pamphlets and what families can do in their own backyard to help.
b) The ban of pesticides that contain neonicotinoids. This is an important step as
these pesticides are very dangerous to bees
c) The access to more pollinator friendly places in public gardens with flowers that
bees and other pollinators like
d) The installation of bee hotels in public spaces. The type of bees which live in
these hotels – mason bees - are solitary. The males do not have a stinger, and
the females will only sting if trapped or squeezed. This makes them an ideal
neighbor for the home garden, since they pose little to no threat of stinging
e) The offer, by the recreation department, of information sessions about the
disappearance of bees. These sessions could include the construction of a bee
hotel for the home.
REQUEST FOR DECISION
Prepared By: Tara Maguire, Deputy CAO Date 1/24/2020
Reviewed By: Date
Authorized By: Dan McDougall, CAO Date 1/24/2020
CURRENT SITUATION
Over the past few months, the new EMO Coordinator has been working with local Assistant Emergency
Coordinators and the REMO Advisory Committee to update and revise the procedure for Comfort Centres
and Emergency Shelters. The procedures were considered at the January 20, 2020 meeting of the REMO
Advisory Committee. The Committee recommended approval of the procedures and have sent a draft of a
new Comfort Centre Procedure and a draft of an Emergency Shelter Procedure for Council’s review and
approval.
RECOMMENDATION
Approve the Comfort Centre Procedure and Emergency Shelter Procedure as presented.
BACKGROUND
It has been identified that the current procedure combines both Emergency Shelters and Comfort Centres
in one document, creating confusion and a lack of clarity the difference between the two resources and
who is responsible for managing, opening and running each Comfort Centre. It has also created some
uncertainty about the requirements for each type of facility. Separating the procedures into a Comfort
Centre Procedure and an Emergency Shelter Procedure will help to clarify roles and responsibilities.
DISCUSSION
Comfort Centres
The new Comfort Centre procedure clarifies that a Comfort Centre is a facility that is used for residents
who are Sheltering-In-Place and remaining in their homes during an emergency but do not have full
services such as electricity, heat, and water. Comfort Centres are intended to provide: a place to go to get
warm/cool; light refreshments; charge electronic devices; provide updates; community gathering point;
and washroom facilities. Comfort Centres are community facilities and are operated by the facility or a
local community group. Comfort Centres are to be staffed by volunteers from within the community as
prearranged by the community group responsible for the Comfort Centre.
The new procedure requires that to be recognized as a Comfort Center there must be an agreement
signed between REMO and the facility, with three contacts for the facility provided. The decision to open a
Comfort Centre is generally left up to the group responsible for running the Comfort Centre, but in some
exceptional circumstances, REMO may request that a Comfort Centre be opened. The procedure still
REPORT TO: Municipal Council
SUBMITTED BY: CAO Office
DATE: January 24, 2020 (REVISED 1/31/2020)
SUBJECT: REVISED REMO Comfort Centre &
Emergency Shelter Procedures
ORIGIN: REMO Advisory Committee
2 Request For Decision/Direction
encourages residents to have supplies and resources that allow them to Shelter In Place for 72 hours and
encourages Comfort Centres to consider this guideline when determining when to open.
Comfort Centre are do not provide overnight accommodations. There is a range of services that can be
offered by a Comfort Centre, and not all Centres will provide the full range of services. The decision on
the range of services is determined by the facility and the group running the Centre, based on their
resources and ability to offer services. The procedure clarifies that to operate as a Comfort Centre, the
facility must have a generator. The new procedure states that a site visit by a REMO representative will
occur to determine the appropriateness of the facility to operate a Comfort Station.
When a decision is made by the Community group or facility to open as a Comfort Centre, there is a duty
to report the opening to REMO, who then shares that information with residents, NS EMO, media, etc.
Attached to the procedure, is also a copy the Agreement that will be signed between REMO and the
group operating the Comfort Centre, a set of guidelines for the Centre and a checklist that will be used
when reviewing the facility. This checklist will be a profile that can be used by REMO to develop a
database of what resources and services are offered by each Comfort Centre. Also included is an
activation checklist that the community groups can be used when activating and deactivating the Comfort
Centre.
Emergency Shelter
An Emergency Shelter is defined a facility opened at the request of the Lunenburg County Regional
Emergency Management Organization in a large-scale emergency and is operated by the Canadian Red
Cross, under the direction of Department of Community Services. An Emergency Shelter includes
providing personal services, accommodation and can include psycho-social services. To operate as an
emergency shelter, the facility must have: a generator; running water available during power outages;
kitchen facility; showers; and a large space for cots to be set up.
Some staffing, resources, and liability insurance for the facility will be the responsibility of the Emergency
Shelter and a Memorandum of Understanding will be completed for the group or facility operating an
Emergency Shelter. REMO will maintain a database and of Shelters that they will share on the REMO
website for residents to learn where their nearest facility is. Residents can then add the locations into their
personal preparedness kit.
Unlike a Comfort Centre, the decision to activate and deactivate an Emergency Shelter is made by the
Lunenburg County REMO through consultation with emergency service partners and first responders. In
most cases, an Emergency Shelter is opened when evacuation of a large number of residents is required
or anticipated. Once the decision to open an Emergency Shelter has been made, REMO advises its need
for an Emergency Shelter to NS EMO who in turns contacts the Department of Community Services. The
Canadian Red Cross initiates their response protocols for the setup and operation of the Emergency
Shelter. Lunenburg County REMO will notify residents and media sources of the Emergency Shelter.
3 Request For Decision/Direction
Similar to the Comfort Centre procedure , attached to the Emergency Shelter procedure , is also a copy
the Agreement that will be signed between REMO and the group operating the Emergency Shelter, a set
of guidelines for the Centre and a checklist that will be used when reviewing the facility. This checklist will
be a profile that can be used by REMO to develop a database of what resources and services are offered
by each Comfort Centre. Also included is an activation checklist that the community groups can be used
when activating and deactivating the Comfort Centre.
Considerations
Once the new procedures are in effect, there will be some additional work that MODC staff will need to
undertake in consultation with REMO. Staff should verify participation of current Comfort Centres and
develop process to confirm their continuing interest in this role. We will need to identify any gaps that
may exist in their facilities and how the gaps may be closed, and to identify any gaps in areas in our
municipality where a comfort centre might be identified, etc.
There is also some work that needs to be done with respect to Emergency Shelters. Right now, there is
only one recognized shelter in Lunenburg County at the NSCC in Bridgewater Council may want to direct
staff to look investigate the possibility of one or two potential shelters should be identified in our
Municipality.
IMPLICATIONS
Financial/Budgetary
The procedure has not directed impact on budget. However, if one or two Emergency Shelters are
identified, there may be some resources needed to ensure the facility can meet the requirements outlined
in the procedure. Similarly, there may want to determine if there a need to provide financial assistance to
ensure all Comfort Stations can provide the required Emergency Generator.
OPTIONS
1. Approve the Comfort Station and Emergency Shelter Procedure as presented.
2. Request Changes to one or both policies and refer back to the REMO Advisory Committee.
ATTACHMENTS
Lunenburg County REMO Comfort Centres 1
REMO: (902) 930-1085 or info@emergencymeasures.ca
Lunenburg County Regional Emergency Management Organization
Comfort Centres
Effective Date:
2020-01-06
Supersedes:
All Previous Procedures
Presented to REMO Advisory Council:
2020-01-20
Approved By REMO Advisory Council:
##-##-##
1.0 Definitions
Comfort Centre is a facility that is used for residents who are Sheltering-In-Place and
remaining in their homes during an emergency but do not have full services such as
electricity, heat, and water. Comfort Centres are intended to provide: a place to go to get
warm/cool; light refreshments; charge electronic devices; provide updates; community
gathering point; and washroom facilities. To operate as a Comfort Centre, the facility must
have a generator.
Comfort Centres do not provide overnight accommodations and will not accept evacuees.
Emergency Shelter is a facility opened at the request of the Lunenburg County Regional
Emergency Management Organization in a large-scale emergency and is operated by the
Canadian Red Cross, under the direction of Department of Community Services. An
Emergency Shelter includes providing personal services, accommodation and can include
psycho-social services. To operate as an emergency shelter, the facility must have: a
generator; running water available during power outages; kitchen facility; showers; and a
large space for cots to be set up.
2.0 Scope
The Risk Analysis (2015) for Lunenburg County reveals the highest risks (probability and
impact) are weather-related incidents. A secondary risk associated with such incidents is
power outages.
Historical evidence and predictive science suggest weather related events are likely to
occur with increasing frequency. Risk tolerance within Lunenburg County to weather-
related events is decreased significantly when the impacts include power outages. Efforts
to increase individual and community preparedness by having a 72-hour personal
preparedness kit for families and pets may increase risk tolerance.
Municipalities within the REMO receive their power supply, delivery or restoration from a
variety of sources. Supply is managed by Nova Scotia Power (NSP), a private corporation.
Nova Scotia Power, the Town of Lunenburg, the Town of Mahone Bay, and Riverport
Electric operate electrical utilities to deliver power to residents and businesses. Restoration
is facilitated by Nova Scotia Power and the Town of Mahone Bay, and Riverport Electric.
Lunenburg County REMO Comfort Centres 2
REMO: (902) 930-1085 or info@emergencymeasures.ca
3.0 Becoming and Opening a Comfort Centre
A Comfort Centre will be at a community gather point such as community centre, fire hall,
school, or church.
During differing types and phases of an emergency incident, Lunenburg County may need
both Comfort Centres and Emergency Shelters.
Depending on the severity of the emergency and its impact on the telephone and cellular
systems, it may be necessary to assign Amateur Radio operators to provide
communications with the Lunenburg County Emergency Coordination Centre. Deployment
of Amateur Radio operators can be requested through Lunenburg County REMO. Space
requirements are to ensure that the Amateur Radio operators have a private room or area
for their equipment, with electrical power and easy access to the outside for antenna
cables (e.g.: a window that can be opened).
To become a recognized Comfort Centre in Lunenburg County:
□ A facility or group can express their interest to the Lunenburg County REMO.
□ A designate will visit the facility to complete a Facility Profile of the facility as well
as obtain three contacts for the facility.
□ Staffing, resources, and liabilities will be the responsibility of the Comfort Centre.
□ A Memorandum of Understanding will be completed for the group or facility
operating a Comfort Centre.
□ The Comfort Centre will be entered into a database and shared on the REMO
website for residents to learn where their nearest facility is. Residents can then add
the locations into their personal preparedness kit.
Lunenburg County REMO Comfort Centres 3
REMO: (902) 930-1085 or info@emergencymeasures.ca
3.1 Procedure for Opening a Comfort Centre
Comfort Centres may provide different services depending on resources available.
However, comfort centres are intended to provide:
A place to get warm;
Electronic device charging capabilities;
Washroom facilities;
Light refreshments;
Check on each other, and share information; and
Updates on weather and power resumption.
i. Comfort Centres are not overnight shelters.
ii. Following the international standard for emergency preparedness, it is
recommended residents prepare personal preparedness kits for their family and
pets to Shelter in Place for up to 72 hours. It is further recommended Comfort
Centres open after 72 hours have passed. In extenuating circumstances, there
may be a need to open a Comfort Centre prior to 72 hours.
iii. The decision to open a Comfort Centre can be made by the community group
responsible for the centre.
iv. In the event of a localized emergency, Lunenburg County REMO may ask a
Comfort Centre to open for a period of time, to assist the local residents.
v. Comfort Centres are to be staffed by volunteers from within the community as
prearranged by the community group responsible for the Comfort Centre.
vi. Once the decision has been made to open a Comfort Centre, the Comfort Centre
contacts REMO by calling (902) 930-1085 or emailing
info@emergencymeasures.ca with its opening and closing times, and information
will be shared with residents, NS EMO, media, etc.
vii. Comfort Centres are not intended for overnight shelter. If, during the daytime
operations, the Comfort Centre volunteers identify a requirement for overnight
shelter, requests shall be made to REMO, at which time arrangements will be
made to provide overnight shelter. REMO can be contacted by calling (902) 930-
1085 or emailing info@emergencymeasures.ca.
viii. The decision to deactivate a Comfort Centre can be made by the community
group responsible for the Comfort Centre, in consultation with REMO. Once the
decision is made to deactivate a comfort centre, the Comfort Centre contacts
REMO by calling (902) 930-1085 or emailing info@emergencymeasures.ca and the
information will be shared with residents, NS EMO, media, etc.
Lunenburg County REMO Comfort Centres 4
REMO: (902) 930-1085 or info@emergencymeasures.ca
4.0 Communications
Lunenburg County REMO may track community Comfort Centre facilities as part of
situational awareness during emergency events in order to notify residents and Councillors
of the situation. REMO will maintain lists of approved facilities for reporting purposes to NS
EMO, media, 211, Nova Scotia Power or other Emergency Support Partners. Comfort
Centres are required to report their opening and closing times and services to REMO by
calling (902) 930-1085 or emailing info@emergencymeasures.ca.
Dan McDougall, CAO
Municipality of the District of Chester
Date:
Alex Dumaresq, Deputy CAO
Municipality of the District of Lunenburg
Date:
Tammy Crowder, CAO
Town of Bridgewater
Date:
Bea Renton, CAO
Town of Lunenburg
Date:
Dylan Heide, CAO
Town of Mahone Bay
Date:
Lunenburg County REMO Comfort Centres 5
REMO: (902) 930-1085 or info@emergencymeasures.ca
Memorandum of Understanding
Use of Facilities as a Comfort Centre during an Emergency
Between
[Name of Facility]
Herein referred to as the “Facility Owner”
And
Lunenburg County Regional Emergency Management Organization
Herein referred to as “Lunenburg County REMO”
The Facility Owner desires to enter into an agreement with Lunenburg County REMO to provide its
facility as a Comfort Centre during a loss of infrastructure caused by severe weather, an emergency
event, or a declared State of Local Emergency.
This Memorandum of Understanding (MOU) does not limit the xxxx {Fire Hall or Community Centre or
Church Group} from activating their facility as a Comfort Centre on their own initiative. If such an
activation takes place, the Facility Owner agrees to inform Lunenburg County REMO of the Comfort
Centre activation.
DEFINITIONS:
Comfort Centre is a facility that is used for residents who are Sheltering-In-Place and
remaining in their homes during an emergency but do not have full services such as
electricity, heat, and water. Comfort Centres are intended to provide: a place to go to get
warm/cool; light refreshments; charge electronic devices; provide updates; community
gathering point; and washroom facilities. To operate as a Comfort Centre, the facility must
have a generator.
Comfort Centres do not provide overnight accommodations and will not accept evacuees.
Emergency Shelter is a facility opened at the request of the Lunenburg County Regional
Emergency Management Organization in a large-scale emergency and is operated by the
Canadian Red Cross, under the direction of Department of Community Services. An
Emergency Shelter includes providing personal services, accommodation and can include
psycho-social services. To operate as an emergency shelter, the facility must have: a
generator; running water available during power outages; kitchen facility; showers; and a
large space for cots to be set up.
AGREEMENT:
1. The parties agree when this facility is opened as a Comfort Centre, the facility’s volunteers are
responsible for the care and upkeep of the facility. The attached Guidelines provide guidance
as to the offerings of a Comfort Centre.
Lunenburg County REMO Comfort Centres 6
REMO: (902) 930-1085 or info@emergencymeasures.ca
2. Following the international standard for emergency preparedness, it is recommended
residents prepare personal preparedness kits for their family and pets to Shelter in Place for
up to 72 hours. It is further recommended Comfort Centres open after 72 hours have passed.
In extenuating circumstances, there may be a need to open a Comfort Centre prior to 72
hours.
3. The parties further agree this facility will not be used as an overnight Emergency Shelter. If an
overnight Emergency Shelter is required, the request will be made to the Lunenburg County
REMO for consultation with NS EMO, Department of Community Services, and the Canadian
Red Cross.
4. Lunenburg County REMO shall advertise the location of Comfort Centres for use by any
resident or persons in need without regard to their place of residence. Advertising can only be
completed once opening time and closing time are provided to Lunenburg REMO.
5. Any facility on a well shall meet safe drinking water guidelines at the time of opening to the
public. To ensure safe water quality, the Facility Owner shall submit test samples of its water
supply annually to a health authority for clearance as a safe source of potable water.
6. Any facility offering food shall be made in a commercial kitchen using safe food handling
practices, or only offer pre-packaged food.
7. Any facility dependent on a septic system shall ensure the system is fully operational, able to
meet the capacity needs of the facility for extended periods.
WITNESS WHEREOF: This Memorandum of Understanding executed by Lunenburg County REMO and
Facility Owner, made this:
________ day of ___________________, 20___.
Witness Lunenburg County REMO
Representative:
Witness Facility Owner:
Representative:
Lunenburg County REMO Comfort Centres 7
REMO: (902) 930-1085 or info@emergencymeasures.ca
COMFORT CENTRE FACILITY GUIDELINES
The priority is to ensure the safety and comfort of people using the Comfort Centre. Steps to become
an approved Comfort Centre and be posted on the REMO website for residents:
□ A facility expresses interest to the Lunenburg County REMO.
□ A Facility Profile, including three contacts, is completed (reviewed annually).
□ A Memorandum of Understanding is signed by the Facility Owner and REMO.
□ The Comfort Centre determines its opening and closing times and relays the information to
REMO by calling (902) 930-1085 or emailing info@emergencymeasures.ca for advertising to
residents and sharing with media.
The following criteria for comfort centres locations should be considered.
□ Following the international standard for emergency preparedness, it is recommended residents
prepare personal preparedness kits for their family and pets to Shelter in Place for up to 72
hours. It is further recommended Comfort Centres open after 72 hours have passed. In
extenuating circumstances, there may be a need to open a Comfort Centre prior to 72 hours.
□ There is a generator on site for alternate power.
□ Physical location is safe and is in a central location, with adequate parking, away from potential
hazards.
□ The Centre is not opened when RCMP or Transportation Authority is requesting residents stay
off the roads.
□ Building and grounds are barrier-free and wheelchair accessible.
□ Any facility on a well shall meet safe drinking water guidelines at the time of opening to the
public. To ensure safe water quality, the Facility Owner shall submit test samples of its water
supply annually to a health authority for clearance as a safe source of potable water.
□ Food, if any is provided, is made in a commercial kitchen using safe food handling practices or
offer only pre-packaged food.
□ The building has heating and where possible, air conditioning.
□ There are adequate power outlets to allow visitors to charge devices.
□ A first aid kit and an Automated External Defibrillator (AED) are on site.
□ There is enough available seating for the number of expected visitors, as well as facility
personnel.
□ There is adequate space outside the property in the event of telecommunication outages for a
portable communications hub (provided by the Province, if available). Requests to be made to
REMO if required.
□ Adequate staff/volunteers are available for at least the first 24 hours.
□ The Comfort Centre determines its opening and closing times and relays the information to
REMO by calling (902) 930-1085 or emailing info@emergencymeasures.ca for advertising to
residents and sharing with media.
Lunenburg County REMO Comfort Centres 8
REMO: (902) 930-1085 or info@emergencymeasures.ca
Comfort Centre Facility Profile
General Information
Name of Facility Civic Address of Facility
Municipality Mailing Address of Facility
Contact Person 1 Daytime Phone Email
Contact Person 2 Phone Email
Contact Person 3 Phone Email
After Hours Procedure to Open Facility
Type of Facility: Capacity of Facility
Comfort Centre (no overnight accommodations)
Emergency Shelter
Comfort Centre
Emergency Shelter
Services that could be offered at a Comfort Centre:
□ A place to get warm/cool
□ Charge electronic devices
□ Washroom facilities
□ Share information/updates
□ Other:
□ Light refreshments
□ Tea/coffee
□ Potable or Bottled Water
□ Pre-packaged food
□ Prepared food
Location of Emergency First Aid Kit? Location of Automated External Defibrillator
(AED)?
Physical Information
Wheelchair Accessible Washrooms Accessible Elevators, chair lift, etc.?
Yes No Yes No Yes No
Number of Washrooms? Number of Showers?
Male _____ Female _____ Unisex _____ Male _____ Female _____ Unisex _____
Physical Dimensions, Approx. Square Footage Is there a room for comfort of animals (pets)?
Yes No
Water Source If Well Date Well Last Tested
Municipal Well (GPM) _____ Potable Non-Potable
Wastewater Is the facility alarmed? Is there an Emergency Evacuation Plan?
Municipal Sewer Septic Yes No
Lunenburg County REMO Comfort Centres 9
REMO: (902) 930-1085 or info@emergencymeasures.ca
Kitchen Facilities
Number of Fridges? Number of Freezers? Number of Stoves? Number of BBQs?
Gas Electric Gas Electric Gas Electric Gas Electric
# of Tables # of Chairs Number of Sinks?
Overall Kitchen Rating Date of Health Inspection?
Less than Residential Residential More than Residential
Other Information Regarding the Kitchen
Electrical
Type/size of electrical panel (amp) Number of 110V outlets Circuit Breakers or Fuses?
200 400 600 Yes No
Generator Type Generator Testing
Yes
No
Fixed Manual Transfer Switch
Portable Automatic Transfer Switch
Frequency:
Last Tested:
Capacity Make, Model, Size:
Full Building Limited
List the areas served including elevators, and lifts, rooms, etc.
Miscellaneous
Primary Heating Source Electric Propane Natural Gas Oil Other
Times the Comfort Centre may be open if required
during a long term power outage
Any Hazardous Materials stored onsite (propane,
glycol, etc.). If yes, explain.
Are there any volunteers available and ready to assist
should the Comfort Centre be required on short notice?
How do the volunteers get mobilized for the
Comfort Centre?
Yes No
Date Completed Completed by (please print)
Notes and special features or anything else related to the facility.
Lunenburg County REMO Comfort Centres 10 REMO: (902) 930-1085 or info@emergencymeasures.ca Comfort Centre Response Plan Activation Checklist Before opening: □ Advise REMO the Centre’s opening and closing times by calling (902) 930-1085 or emailing info@emergencymeasures.ca so info can be shared with media and residents. □ Volunteers to report to the location at least one hour before it is scheduled to open. □ Turn on the heat/air conditioning and other necessary equipment. □ Set up chairs and post signage, if required. □ Prepare any refreshments (tea, coffee, etc.) that will be offered. □ Check the washrooms to ensure they are clean and have an adequate supply of soap, toilet paper, and paper towels. After opening: □ Advise the Regional Emergency Management Organization that the centre is open by calling (902) 930-1085 or emailing info@emergencymeasures.ca. □ Re-stock supplies as required. □ Post closing times in a visible location for residents. □ Support the Comfort Centre Manager in providing reports to REMO. □ Advise Manager if you need to leave so your position can be filled. □ Advise the Manager of any security concerns. Daily closing: □ Advise visitors that the centre will be closing at least 15 minutes in advance. □ Once the doors are closed and locked, check the facilities, clean them and replenish supplies as required. □ Ensure all equipment has been turned off or unplugged and that the heat/air conditioning is set to the appropriate level for overnight. □ If possible, leave together and be mindful of personal safety when returning to your vehicle or home. Deactivation: □ The Manager will lead the deactivation process, supported by volunteers. □ Check the facilities, clean and replenish supplies as required. □ Clean up as required and place garbage, compost, and recycling in the appropriate places. □ Ensure all equipment has been turned off or unplugged and that the heat/air conditioning is re-set to the appropriate level. □ The Manager will host a debrief and all volunteers should participate in an after-action report. □ Tell your Manager if you need Critical Incident Stress Management. ACTIVATION TRIGGERS Following the international standard for emergency preparedness, it is recommended residents prepare personal preparedness kits for their family and pets to Shelter in Place for up to 72 hours. It is further recommended Comfort Centres open after 72 hours have passed. In extenuating circumstances, there may be a need to open a Comfort Centre prior to 72 hours.
Lunenburg County REMO Emergency Shelters 1
REMO: (902) 930-1085 or info@emergencymeasures.ca
Lunenburg County Regional Emergency Management Organization
Emergency Shelters
Effective Date:
2020-01-06
Supersedes:
All Previous Procedures
Presented to REMO Advisory Council:
2020-01-20
Approved By REMO Advisory Council:
##-##-##
1.0 Definitions
Comfort Centre is a facility that is used for residents who are Sheltering-In-Place and
remaining in their homes during an emergency but do not have full services such as
electricity, heat, and water. Comfort Centres are intended to provide: a place to go to get
warm/cool; light refreshments; charge electronic devices; provide updates; community
gathering point; and washroom facilities. To operate as a Comfort Centre, the facility must
have a generator.
Comfort Centres do not provide overnight accommodations and will not accept evacuees.
Emergency Shelter is a facility opened at the request of the Lunenburg County Regional
Emergency Management Organization in a large-scale emergency and is operated by the
Canadian Red Cross, under the direction of Department of Community Services. An
Emergency Shelter includes providing personal services, accommodation and can include
psycho-social services. To operate as an emergency shelter, the facility must have: a
generator; running water available during power outages; kitchen facility; showers; and a
large space for cots to be set up.
2.0 Scope
The Risk Analysis (2015) for Lunenburg County reveals the highest risks (probability and
impact) are weather-related incidents. A secondary risk associated with such incidents is
power outages.
Historical evidence and predictive science suggest weather related events are likely to
occur with increasing frequency. Risk tolerance within Lunenburg County to weather-
related events is decreased significantly when the impacts include power outages. Efforts
to increase individual and community preparedness by having a 72-hour personal
preparedness kit for families and pets may increase risk tolerance.
Municipalities within the REMO receive their power supply, delivery or restoration from a
variety of sources. Supply is managed by Nova Scotia Power (NSP), a private corporation.
Nova Scotia Power, the Town of Lunenburg, the Town of Mahone Bay, and Riverport
Electric operate electrical utilities to deliver power to residents and businesses. Restoration
is facilitated by Nova Scotia Power and the Town of Mahone Bay, and Riverport Electric.
Lunenburg County REMO Emergency Shelters 2
REMO: (902) 930-1085 or info@emergencymeasures.ca
3.0 Becoming and Opening an Emergency Shelter
A Emergency Shelter will be at a community gather point such as community centre, fire
hall, school, or church.
During differing types and phases of an emergency incident, Lunenburg County may need
both Comfort Centres and Emergency Shelters.
Depending on the severity of the emergency and its impact on the telephone and cellular
systems, it may be necessary to assign Amateur Radio operators to provide
communications with the Lunenburg County Emergency Coordination Centre. Deployment
of Amateur Radio operators can be requested through Lunenburg County REMO. Space
requirements are to ensure that the Amateur Radio operators have a private room or area
for their equipment, with electrical power and easy access to the outside for antenna
cables (e.g.: a window that can be opened).
To become a recognized Emergency Shelter in Lunenburg County:
□ A facility or group can express their interest to the Lunenburg County REMO.
□ A designate will visit the facility to complete a Facility Profile of the facility as well
as obtain three contacts for the facility.
□ Staffing, resources, and liabilities will be the responsibility of the Emergency
Shelter.
□ A Memorandum of Understanding will be completed for the group or facility
operating an Emergency Shelter.
□ The Emergency Shelter will be entered into a database and shared on the REMO
website for residents to learn where their nearest facility is. Residents can then add
the locations into their personal preparedness kit.
3.1 Procedure for Opening an Emergency Shelter
i. The decision to open an Emergency Shelter is made by the Lunenburg County
REMO through consultation with emergency service partners and first responders.
In most cases, an Emergency Shelter is opened when evacuation of a large number
of residents is required or anticipated.
ii. Once the decision to open an Emergency Shelter has been made, REMO advises its
need for an Emergency Shelter to NS EMO who in turns contacts the Department
of Community Services. The Canadian Red Cross initiates their response protocols
for the setup and operation of the Emergency Shelter.
iii. Lunenburg County REMO will notify residents and media sources of the Emergency
Shelter.
Lunenburg County REMO Emergency Shelters 3
REMO: (902) 930-1085 or info@emergencymeasures.ca
iv. The decision to deactivate the Emergency Shelter will be made by the Lunenburg
County REMO in consultation with the Canadian Red Cross and other emergency
service partners and first responders.
v. Once the decision is made to deactivate an Emergency Shelter, REMO will share
the information with residents, NS EMO, media, etc.
4.0 Communications
Lunenburg County REMO may track community Emergency Shelter facilities as part of
situational awareness during emergency events in order to notify residents and Councillors
of the situation. REMO will maintain lists of approved facilities for reporting purposes to NS
EMO, media, 211, Nova Scotia Power or other Emergency Support Partners. The
Emergency Shelter is required to report their opening and closing times and services to
REMO if it changes from the requested times, by calling (902) 930-1085 or emailing
info@emergencymeasures.ca.
Dan McDougall, CAO
Municipality of the District of Chester
Date:
Alex Dumaresq, Deputy CAO
Municipality of the District of Lunenburg
Date:
Tammy Crowder, CAO
Town of Bridgewater
Date:
Bea Renton, CAO
Town of Lunenburg
Date:
Dylan Heide, CAO
Town of Mahone Bay
Date:
Lunenburg County REMO Emergency Shelters 4
REMO: (902) 930-1085 or info@emergencymeasures.ca
Memorandum of Understanding
Use of Facilities as an Emergency Shelter during an Emergency
Between
[Name of Facility]
Herein referred to as the “Facility Owner”
And
Lunenburg County Regional Emergency Management Organization
Herein referred to as “Lunenburg County REMO”
The Facility Owner desires to enter into an agreement with Lunenburg County REMO to provide its
facility as an Emergency Shelter during a loss of infrastructure caused by severe weather, an
emergency event, or a declared State of Local Emergency.
This Memorandum of Understanding (MOU) limits the xxxx {Fire Hall or Community Centre or Church
Group} from activating their facility as an Emergency Shelter on their own initiative. If such an
activation takes place, the Facility Owner agrees to inform Lunenburg County REMO of the
Emergency Shelter activation.
DEFINITIONS:
Comfort Centre is a facility that is used for residents who are Sheltering-In-Place and
remaining in their homes during an emergency but do not have full services such as
electricity, heat, and water. Comfort Centres are intended to provide: a place to go to get
warm/cool; light refreshments; charge electronic devices; provide updates; community
gathering point; and washroom facilities. To operate as a Comfort Centre, the facility must
have a generator.
Comfort Centres do not provide overnight accommodations and will not accept evacuees.
Emergency Shelter is a facility opened at the request of the Lunenburg County Regional
Emergency Management Organization in a large-scale emergency and is operated by the
Canadian Red Cross, under the direction of Department of Community Services. An
Emergency Shelter includes providing personal services, accommodation and can include
psycho-social services. To operate as an emergency shelter, the facility must have: a
generator; running water available during power outages; kitchen facility; showers; and a
large space for cots to be set up.
Lunenburg County REMO Emergency Shelters 5
REMO: (902) 930-1085 or info@emergencymeasures.ca
AGREEMENT:
1. The parties agree when this facility is opened as an Emergency Shelter, the facility’s
volunteers are responsible for the care and upkeep of the facility. The attached Guidelines
provide guidance as to the offerings of an Emergency Shelter.
2. Following the international standard for emergency preparedness, it is recommended
residents prepare personal preparedness kits for their family and pets to Shelter in Place for
up to 72 hours. It is further recommended Emergency Shelters open after 72 hours have
passed. In extenuating circumstances, there may be a need to open a Comfort Centre prior to
72 hours.
3. The parties further agree this facility will be used as an overnight Emergency Shelter. If an
overnight Emergency Shelter is required, the request will be made to the Lunenburg County
REMO for consultation with NS EMO, Department of Community Services, and the Canadian
Red Cross. As an Emergency Shelter, the above-mentioned agencies staff the shelter and
provide for the needs of persons evacuated to the Shelter, including food, blankets, cots,
personal care items, and registration. The facility shall operate without interruption until
notified by Lunenburg County REMO to terminate activities.
4. Lunenburg County REMO shall advertise the location of Emergency Shelters for use by any
resident or persons in need without regard to their place of residence. Advertising can only be
completed once opening time and closing time are provided to Lunenburg REMO.
5. Any facility on a well shall meet safe drinking water guidelines at the time of opening to the
public. To ensure safe water quality, the Facility Owner shall submit test samples of its water
supply annually to a health authority for clearance as a safe source of potable water.
6. Any facility offering food shall be made in a commercial kitchen using safe food handling
practices, or only offer pre-packaged food.
7. Any facility dependent on a septic system shall ensure the system is fully operational, able to
meet the capacity needs of the facility for extended periods.
WITNESS WHEREOF: This Memorandum of Understanding executed by Lunenburg County REMO and
Facility Owner, made this:
________ day of ___________________, 20___.
Witness Lunenburg County REMO
Representative:
Witness Facility Owner:
Representative:
Lunenburg County REMO Emergency Shelters 6
REMO: (902) 930-1085 or info@emergencymeasures.ca
EMERGENCY SHELTER FACILITY GUIDELINES
The priority is to ensure the safety and comfort of people using the Emergency Shelter. Steps to
become an approved Emergency Shelter and be posted on the REMO website for residents:
□ A facility expresses interest to the Lunenburg County REMO.
□ A Facility Profile, including three contacts, is completed (reviewed annually).
□ A Memorandum of Understanding is signed by the Facility Owner and REMO.
□ The Emergency Shelter will be contacted by a representative of REMO to determine the opening
and closing times for advertising to residents and sharing with media.
The following criteria for Emergency Shelter locations should be considered.
□ Following the international standard for emergency preparedness, it is recommended residents
prepare personal preparedness kits for their family and pets to Shelter in Place for up to 72
hours. It is further recommended Emergency Shelters open after 72 hours have passed. In
extenuating circumstances, there may be a need to open a Comfort Centre prior to 72 hours.
□ There is a generator on site for alternate power.
□ Physical location is safe and is in a central location, with adequate parking, away from potential
hazards.
□ The Centre is not opened when RCMP or Transportation Authority is requesting residents stay
off the roads.
□ Building and grounds are barrier-free and wheelchair accessible.
□ Any facility on a well shall meet safe drinking water guidelines at the time of opening to the
public. To ensure safe water quality, the Facility Owner shall submit test samples of its water
supply annually to a health authority for clearance as a safe source of potable water.
□ Food, if any is provided, is made in a commercial kitchen using safe food handling practices or
offer only pre-packaged food.
□ The building has heating and where possible, air conditioning.
□ There are adequate power outlets to allow visitors to charge devices.
□ A first aid kit and an Automated External Defibrillator (AED) are on site.
□ There is enough available seating for the number of expected visitors, as well as facility
personnel.
□ There is adequate space outside the property in the event of telecommunication outages for a
portable communications hub (provided by the Province, if available). Requests to be made to
REMO if required.
□ Adequate staff/volunteers are available for at least the first 24 hours.
□ The Comfort Centre determines its opening and closing times and relays the information to
REMO by calling (902) 930-1085 or emailing info@emergencymeasures.ca for advertising to
residents and sharing with media.
Lunenburg County REMO Emergency Shelters 7
REMO: (902) 930-1085 or info@emergencymeasures.ca
Emergency Shelter Facility Profile
General Information
Name of Facility Civic Address of Facility
Municipality Mailing Address of Facility
Contact Person 1 Daytime Phone Email
Contact Person 2 Phone Email
Contact Person 3 Phone Email
After Hours Procedure to Open Facility
Type of Facility: Capacity of Facility
Comfort Centre (no overnight accommodations)
Emergency Shelter
Comfort Centre
Emergency Shelter
Services that could be offered at a Comfort Centre:
□ A place to get warm/cool
□ Charge electronic devices
□ Washroom facilities
□ Share information/updates
□ Other:
□ Light refreshments
□ Tea/coffee
□ Potable or Bottled Water
□ Pre-packaged food
□ Prepared food
Location of Emergency First Aid Kit? Location of Automated External Defibrillator
(AED)?
Physical Information
Wheelchair Accessible Washrooms Accessible Elevators, chair lift, etc.?
Yes No Yes No Yes No
Number of Washrooms? Number of Showers?
Male _____ Female _____ Unisex _____ Male _____ Female _____ Unisex _____
Physical Dimensions, Approx. Square Footage Is there a room for comfort of animals (pets)?
Yes No
Water Source If Well Date Well Last Tested
Municipal Well (GPM) _____ Potable Non-Potable
Wastewater Is the facility alarmed? Is there an Emergency Evacuation Plan?
Municipal Sewer Septic Yes No
Lunenburg County REMO Emergency Shelters 8
REMO: (902) 930-1085 or info@emergencymeasures.ca
Kitchen Facilities
Number of Fridges? Number of Freezers? Number of Stoves? Number of BBQs?
Gas Electric Gas Electric Gas Electric Gas Electric
# of Tables # of Chairs Number of Sinks?
Overall Kitchen Rating Date of Health Inspection?
Less than Residential Residential More than Residential
Other Information Regarding the Kitchen
Electrical
Type/size of electrical panel (amp) Number of 110V outlets Circuit Breakers or Fuses?
200 400 600 Yes No
Generator Type Generator Testing
Yes
No
Fixed Manual Transfer Switch
Portable Automatic Transfer Switch
Frequency:
Last Tested:
Capacity Make, Model, Size:
Full Building Limited
List the areas served including elevators, and lifts, rooms, etc.
Miscellaneous
Primary Heating Source Electric Propane Natural Gas Oil Other
Times the Comfort Centre may be open if required
during a long-term power outage
Any Hazardous Materials stored onsite (propane,
glycol, etc.). If yes, explain.
Are there any volunteers available and ready to assist
should the Comfort Centre be required on short notice?
How do the volunteers get mobilized for the
Comfort Centre?
Yes No
Date Completed Completed by (please print)
Notes and special features or anything else related to the facility.
Lunenburg County REMO Emergency Shelters 9 REMO: (902) 930-1085 or info@emergencymeasures.ca Emergency Shelter Response Plan Activation Checklist Before opening: □ Discuss the need for an Emergency Shelter with REMO to determine if a shelter is required by calling (902) 930-1085 or emailing info@emergencymeasures.ca. □ REMO will contact Red Cross for availability to service the shelter. □ REMO and the Facility Owner will agree on opening and closing times so info can be shared with media and residents. □ Volunteers to report to the location at least one hour before it is scheduled to open. □ Turn on the heat/air conditioning and other necessary equipment. □ Prepare any refreshments (tea, coffee, etc.) that will be offered. □ Check the washrooms to ensure they are clean and have an adequate supply of soap, toilet paper, and paper towels. After opening: □ Department of Community Services and the Canadian Red Cross will come in to activate the Emergency Shelter. Generally, the Red Cross Shelter Manager will liaise with the Emergency Shelter for facility related issues and with a REMO representative for Emergency Management or community related issues. □ If you are unsure of a request made to the emergency shelter facility, please contact REMO by calling (902) 930-1085 or emailing info@emergencymeasures.ca. Deactivation: □ The Shelter Manager will lead the deactivation process, supported by volunteers. □ Check the facilities, clean and replenish supplies as required. □ Clean up as required and place garbage, compost, and recycling in the appropriate places. □ Ensure all equipment has been turned off or unplugged and that the heat/air conditioning is re-set to the appropriate level. □ The Manager will host a debrief and all volunteers should participate in an after-action report. □ Tell your Manager if you need Critical Incident Stress Management. ACTIVATION TRIGGERS Following the international standard for emergency preparedness, it is recommended residents prepare personal preparedness kits for their family and pets to Shelter in Place for up to 72 hours. It is further recommended Comfort Centres open after 72 hours have passed. In extenuating circumstances, there may be a need to open a Comfort Centre prior to 72 hours.
REQUEST FOR DECISION
Prepared By: Dan McDougall Date January 31, 2020
Reviewed By: Date
Authorized By: Date
CURRENT SITUATION
The Lunenburg County Accessibility Advisory (LCAC) has prepared a budget estimate for 20/21. The cost
sharing formula for the costs has been considered by the CAOs for the five municipal units represented
and distribution based on Uniform Assessment is being recommended.
DISCUSSION
The estimated budget for 20/21 is $32,410 (see attached). An application for provincial funding will be
submitted by MODL staff; and, if successful funding received may be used to cover some of the costs
identified in the budget.
Sharing of costs based on uniform assessment would result in approximately the following costs for each
municipal unit:
MODL – 50% or $16,205
MODC – 30% or $9,725
Bridgewater – 12.5% or $4,050
Lunenburg – 5% or $1,620
Mahone Bay – 2.5% or $810
The proposed formula only relates to costs related to the work of the LCAC identified in this request for
decision. Any future cost sharing of costs will need to be reviewed and considered when the action and
associated budget is known. For example, it is not anticipated that costs related to achieving individual
municipal plans will be borne by the municipal unit responsible. For example, a renovation to the
municipal building in Chester to achieve approved accessibility standards would be the responsibility of
Chester municipality.
OPTIONS
1. Approve cost sharing of $32,410 based on uniform assessment and direct staff to include a
budgeted amount in the 20/21 operating budget.
2. Reject the proposed funding formula or budget estimated an refer back to the LCAC for
consideration.
RECOMMENDATION
Option 1.
REPORT TO: Municipal Council
SUBMITTED BY: CAO
DATE: January 31, 2020
SUBJECT: Lunenburg County Accessibility Advisory
Committee Budget – 20/21
Page 1 of 2
LUNENBURG COUNTY ACCESSIBILITY ADVISORY COMMITTEE (AAC)
M E M O R A N D U M
Date: January 23, 2020
To: MODC Council
Under the Accessibility Act, government will work with persons with disabilities, and the public
and private sectors to create standards for an accessible Nova Scotia. The standards will be in
the areas of:
1. Built Environment
2. Goods and Services
3. Information and Communication
4. Transportation
5. Employment
The first plan required by Municipalities will be developed in the absence of provincial
standards.
The plan is an approach. The plan will consist of a united framework and universal standards,
with individual operational plans.
Hold public consultation to identify accessibility issues across municipal units. We’ll use
specific feedback to build standards that are universal (i.e. “all parks should have this”
rather than “this park needs this”)
Determine consistent standards for Lunenburg County based on 1. Community
consultation, 2. Completed accessibility audits, 3. Universal design principles, and 4.
Expert advice
Provide a template for the individual municipal operational plans
Identify a timeline for each municipality to execute their operational plans (conduct
their audits, solution development, timelines, and budget allocation)
Page 2 of 2
2020/2021 Budget
Item 2020/2021
Meeting pay $3,630
Mileage $780
Public engagement co-op student (to plan and facilitate public sessions, run
the “go where they are” pop ups, collect and organize data into a report,
make recommendations on global standards)
$20,000
Public engagement sessions $2,000
Advertising public engagement (radio, print, FB) $1,000
Training/presentations for Committee members $5,000
Total $32,410
MODL, on behalf of the AAC, will be applying for provincial funding. If successful, funding may
be used to cover some or all of the items in the budget above. The costs will be shared by the
five municipalities according to a funding formula selected by the CAOs.