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Home My Public Portal About2020-03-05_COW_Addition_6.2_2020-21_Draft Capital Budget PresentationDraft Capital Budget 2020 -21 Council March 5, 2020 Draft 2 Draft 2 -Changes made to “Draft 1” •East River Trail Parking –funding source changed to operating reserve •Joint inspection SW –cost adjusted to $21,900 from $25,000 •Lift station panel upgrades –consider gas tax funding vs debt •Wastewater collection assessment –Mill Cove –cost now $52k vs $38 •WWTP Chester, clarifier #2 rebuild –funding source changed to sewer reserves vs area rate as current year’s funding insufficient •Overflow issue solution Western Shore –funding source changed to sewer reserves vs area rate as current year’s funding insufficient •Fire Protection System Mill Cove –cost adjusted to $771,600 and changed to multi-year project (21-22 $305,400; 22 -23 $266,300). Ineligible for gas tax funding. 2020-21 Capital Budget Summary Funding Reserve Grants/Other Operations Fund from Department Project Name Location / Notes Phase Project Cost Reserves Type Funds or Area Rate Borrowing Trails - Bridge Evaluation- Carried forward from 2019-20 East River and Goat Lake 25,000 25,000 Gas Tax East River trail foot bridge - Carried forward from 2019-20 -East River 25,000 9,000 Gas Tax 16,000 Trail Surface Upgrades Chester Basin & East Chester 25,000 25,000 Gas Tax East River Trail Parking Area East River 30,000 30,000 Operating Leachate treatment plant upgrade - carried forward from 2019-20Kaizer Meadows Last year's $2.5M less design costs2,200,000 2,200,000 Road Improvements (Valley)50,000 50,000 Excavator Replacement Purchase of Heavy equipment needed for landfill operations350,000 350,000 Scalehouse Renovation Kaizer Meadow 75,000 75,000 Public Drop off Renovation KM Public Drop off 100,000 100,000 Coastal Floodplain mapping 100,000 100,000 Gas Tax Joint building inspection software 21,900 14,167 7,733 Roads Rehabilitation various 550,000 550,000 Gas Tax Kaizer Meadows - Industrial Park Development Kaizer Meadows Design 75,000 75,000 Wind Rev VMWARE Infrastructure 60,000 60,000 Equipment Hardware Replacement 98,000 98,000 Equipment Manhole Repairs & Infiltration Reduction Various Construct 50,000 25,000 25,000 Lift Station Panel Upgrades Various Construct 480,000 ?? Gas Tax 480,000 Pump Replacements - Allowance Various Construct 25,000 25,000 Pump Station - Permanent Generators (2)Chester (Pig Loop) & Western shore main stn Construct 160,000 40,000 Gas Tax 80,000 40,000 Wastewater needs assessment New Ross, Chester Basin, Mill Cove, Otter Point, Chester, Western Shore Study 250,000 250,000 Gas Tax Wastewater collection extension Mill Cove Construct 52,000 52,000 Gas Tax WWTP removal of chlorine and install UV system Chester 320,000 320,000 WWTP Improvements - Clarifier #2 Rebuild - Chester Chester Construct 100,000 100,000 Overflow issue solution Western Shore 110,000 110,000 WWTP Upgrades - Clarifier rebuild Western Shore Construct 200,000 200,000 Municipal Office Renovations Chester Construct 135,000 135,000 Operating Truck Replacement - 3/4 tonne - PM Various Purchase 55,000 55,000 Fire Protection System - Option Selected-Const Mill Cove Construct 771,600 771,600 Wharf Repairs- New wharf or new boat launch Aspotogan Construct 150,000 150,000 Total Projects & Funding Contributions 6,643,500 1,659,000 135,167 302,733 4,546,600 Recreation & Parks Universal Sewer Projects: Municipal Property: Information Services Community Development Solid Waste RESERVES Opening balances March 2020 Transfers from Reserves Transfers into Reserves Interest Earned Forecasted balances March 2021 Operating Reserves General Operating Reserve 8,730,013 197,000 1,096,982 201,960 9,831,956 Wind Revenue Reserve (see below)4,274,906 614,001 983,657 98,114 4,742,676 Sewer Reserve 698,512 210,000 139,600 14,593 642,705 13,703,431 1,021,001 2,220,239 314,667 15,217,337 Capital Reserves Capital Reserve 58,287 0 0 1,282 59,569 Gas Tax Reserve 2,626,450 1,129,200 616,150 52,138 2,165,538 Recreation Reserve 44,127 0 0 971 45,098 Parkland Reserve 192,888 0 2,500 4,271 199,659 IT Equipment Reserve 124,291 158,000 34,150 1,372 1,813 3,046,042 1,287,200 652,800 60,035 2,471,676 Total 16,749,473 2,308,201 2,873,039 374,702 17,689,013 Wind Reserve above Economic development 1,699,123 175,000 327,886 37,739 1,889,748 Operating reserves 1,769,555 -327,886 45,164 2,142,605 Community based projects 806,136 439,001 327,886 15,210 710,231 4,274,815 614,001 983,657 98,114 4,742,585 2020-21 Proposed Capital Projects -Recreation •Trails -Bridge Evaluation –carried forward from2019-20 -This project ensures safe trailinfrastructure for all trail users. •Location -East River and Goat Lake •Our Trail Letter of Authority from Lands & Forestryrequires and engineer inspection of trail bridges.This project would complete inspection of twobridges-East River Bridge and Goat Lake Bridge.The inspections will indicate any immediate workrequired as well as recommendations for futurerepairs. •Cost $25,000 •Funding –Gas Tax •East River trail foot bridge –carried forward from2019-20 -Improved access and navigation of EastRiver property. •Location -East River •Installation of a foot bridge from Municipalproperty to Rum Runners Trail. Project alsoincludes some minor trail markers and interpretivesignage. The bridge link would create a walkingloop for hikers or an alternative route from the railtrail. Signage will help hikers navigate the propertyand learn more about the property, naturalfeatures and historical significance. •Cost $25,000 •Request for Direction/Decision to be prepared forCouncil for further input before action taken. •Funding -$9,000 Gas Tax; $16,000 Grant 2020-21 Proposed Capital Projects -Recreation •Trails -Surface Upgrades •Location –Chester Basin & East Chester •Improvements to the trail surface -Repair to trail surfaceincluding grading, repair of potholes, removal of protrudingrocks and new crusher dust material added and rolled. Anyrequired ditching will be done at the same time. Twosections have been identified for repair, one in Chester Basinbetween Croft Road and the Gold River Bridge (2km) and thesecond in East Chester between the East Chester Rec Hall andDuncan Road (1km). One of the goals of the Rum RunnersTrail is to have a smooth consistent trail surface thataccommodates all trail users. These repairs will ensure theChester Connection section is in the same or better conditionas the other sections and trail users will have a goodexperience. This will also help with the goal of attractingvisitors to the province to experience our trail network. •Cost $25,000 •Funding –Gas Tax Reserve •East River trail -trail head parking -Improved safe parking fortrail users. Prevent members of the public from parking onthe side of the road and in front of LP "No Parking" areas. •Location -East River •The existing East River Trail parking lot is not sufficient tohandle the increased parking demands created by CastleRock hikers and ATVers. The proposed solution is apartnership with Louisiana Pacific (LP) whereby a newparking area would be created on the adjacent LP propertyand would connect to the existing parking lot. Preliminarydiscussions with LP staff have been positive. The main benefitis increased parking capacity to accommodate trail users.This will hopefully eliminate the currenting parking concernsaround the Highway 3 and Highway 329 intersection.Pending the final parking area design, there maybe someadditional park amenities or features included in the designwhich will be of benefit to local residents and visitors. •Cost $30,000 •Request for Direction/Decision to be prepared for Council forfurther input before action taken. •Funding –Operating Reserve 2020-21 Proposed Capital Projects -Landfill •Leachate treatment plant upgrade –carriedforward from 2019-20 ($2.5M less design costsin 19-20). •Location -Kaizer Meadows •Required to maintain compliance and duediligence as per NSE permits andregulations.The upgrade is primarily theaddition of an equalization lagoon and aerationequipment to meet the existing capacityrequired and future needs for leachatetreatment.The estimated cost is between 2.2and 2.5 million (Class D estimate). •Amount to be updated after the design is done. •Cost $2,200,000 •Request for Direction/Decision to be preparedfor Council for further input before action taken.Initial Request for Direction sent to Council June6, 2019 •Funding -Debt •Road Improvements –carry forward from 2019-20 •Location -Kaizer Meadows •Design the realignment of theintersection/roads in and around the Scalehouse/Public Drop to accommodate access andincreased traffic to Sustane. •Improve safety for public, staff and businesses.Furthermore, this will offset an anticipatedoperational cost increases associated withmaintainingHilberAve./Rainbow Dr •Cost $50,000 •Request for Direction/Decision to be preparedfor Council for further input before action taken. •Funding -Debt 2020-21 Proposed Capital Projects -Landfill •Heavy equipment –Excavator replacement •Location -Kaizer Meadows •The existing CAT 320 Excavator is an importantpart of operation at the KM Landfill. This Heavyequipment has served well but as a 2005 withover 12,000 hours it is time for replacement. Anew 320 excavator is need for site operations.The excavator has reached its end of life. the320 excavator is used for many tasks on site, clayremoval, piping, road work, serves working faceas needed etc. •Cost $350,000 •Request for Direction/Decision to be preparedfor Council for further input before action taken. •Funding -Debt •Scale house renovations •Location -Kaizer Meadows •The scale house has been freezing over thewinter months, which means no water servicesfor staff. In addition, during a power outage agenerator is brought from the garage to operatethe scale house computer etc. The scale housestaff should be provided a proper workingenvironment year round. A proper buildingassessment and repairs should take place. Toprovide uninterrupted service during poweroutages and proper working conditions for staff. •Cost $75,000 •Request for Direction/Decision to be preparedfor Council for further input before action taken. •Funding -Debt 2020-21 Proposed Capital Projects -Landfill •Public drop off renovations •Location -Kaizer Meadows •The Public Drop off area roof andHHW building require assessmentand potential rust removal andpainting to preserve materials.Preventative maintenance to thestructures to increase life span. •Cost $100,000 •Request for Direction/Decision tobe prepared for Council for furtherinput before action taken. •Funding -Debt •Scale house software –carriedforward from 2019-20 •Location –Kaizer Meadows •Current software used at the scalehouse is very old and at risk offailure. •Cost $25,000 •Funding -Debt 2020-21 Proposed Capital Projects –Community Development •Coastal Floodplain modeling –carried forwardfrom 2019-20 •LiDAR data has been acquired for theMunicipality. The project will includeprocessing of the LiDAR data and an analysisfor the potential coastal flood risk areas.Mapping these coastal flood risk areas, alongwith the estimated storm surge and projectedfuture sea level rise scenarios should beincluded. Being able to identify and quantifythe people, property, and infrastructure atrisk of damage as a result of future sea levelrise would be a useful tool in terms ofplanning, development, and assetmanagement decisions. •Cost $100,000 •Request for Direction/Decision to be preparedfor Council for further input before actiontaken. •Funding –Gas Tax reserve •Joint Bldg Inspection software -CommunityDevelopment–carry forward from 2019-20 •This will allow inspectors and front line staffto access files, schedule inspectors andmanage permits between departments.Purchase of software to support sharing ofbuilding and fire inspection services withpartners. Laserfiche (Records Mgt. Software)-$ 31,746;Permit Tracking -$70,080 •Cost $101,826 $21,900 left •Pre-budget approval given •Funding -$7,733 operating budget; $14,167other municipal units 2020-21 Proposed Capital Projects –Community Development •Road rehabilitation –Improved roadsinfrastructure. •The rehabilitation of J-class roads inpartnership with TIR. List has been submittedto TIR totally $1.1M to be cost shared byMOC. Location of approved roads andcontract with TIR to be determined. •Cost $550,000 •Request for Direction/Decision to be preparedfor Council for further input before actiontaken. •Funding –Gas Tax reserves •Kaizer Meadows -Industrial ParkDevelopment–carried forward from 2019-20 •Location -Kaizer Meadows •To be able to market the park to tenants withsimilar businesses and promote any synergies,along with increasing commercial taxassessment. Survey, wetland delineation,concept lot layout and servicing (onsite) ,wastewater mang dist., new municipal (dirt)roads. Assume concept design in 19, thenphased construction every other year •Cost $75,000 •Request for Direction/Decision to be preparedfor Council for further input before actiontaken. •Funding –Wind revenue reserve 2020-21 Proposed Capital Projects –Information Systems •VMWARE Infrastructure •Location –Municipal office •Replacement of our existing ServerInfrastructure. Replacement of aginginfrastructure, Virtual machines are nottied to any particular physical server orhost, they become portable and caneasily be moved from one physical serverto another. This allows for easy disasterrecovery and replication to remote sites. •Cost $60,000 •Request for Direction/Decision to beprepared for Council for further inputbefore action taken. •Funding –Equipment reserve •Hardware Replacement •Location –Municipal offices •Replacement of All Endpoints(Desktop/Laptops) As necessary as per 48Month replacement cycle. Replacementof aging infrastructure used to provideadministrative support across themunicipality. •Cost $98,000 •Request for Direction/Decision to beprepared for Council for further inputbefore action taken. •Funding –Equipment reserve 2020-21 Proposed Capital Projects -Sewer •Maintenance hole Repairs & Infiltration Reduction •Various locations •Improve wastewater treatment, reduce the cost ofpump wastewater and reduce the potential foroverflows and the release of untreated wastewaterinto the environment. Based on the review ofprevious reports (i.e. videoing and inspections), awork plan will be developed to repair maintenanceholes/collection system piping to reduceinfiltration (groundwater entering the systemthrough defects in sewer), as well as investigateand possibly reduce sources of inflow(groundwater entering the system throughinappropriate connections). •Cost $50,000 •Funding –Sewer rate $25,000; Grants $25,000 •Lift Station Panel Upgrades •Various locations TBD based upon inspections •Pumping station's are quite old, with 2 majorcomponents.Wetwell -need to refurbish ofinternal plumbing, reuse of existing pumps. Panel -controls are obsolete, with no SCADA, need toreplace. Previously budgeted one or two per yearat $40k each, but would be more economical if allare. •Cost –16 @ $30,000 = $480,000 •Request for Direction/Decision to be prepared forCouncil for further input before action taken. •Funding –Debt or Gas Tax Reserve 2020-21 Proposed Capital Projects -Sewer •Pump replacements •Various locations •Plan for a replacement each year,repairs are covered by operationsfunds •Cost $25,000 •Funding –Sewer rate •Pump station –two permanentgenerators •Location –Chester (Pig loop) andWestern Shore main station •Permanent generators at $80,000each. •Cost $160,000 •Request for Direction/Decision tobe prepared for Council for furtherinput before action taken. •Funding –Gas tax $40,000, PCAP$80,000; Sewer rate $40,000 2020-21 Proposed Capital Projects -Sewer •Wastewater needs assessment •Various locations •The wastewater strategy willconsider growth and expansion,potential relocation due toflooding, and system capacity. •Cost $250,000 •Request for Direction/Decision tobe prepared for Council for furtherinput before action taken. •Funding –Gas tax reserve •Wastewater collection extension •Location –Mill Cove •Extension project to be constructedin Spring 2020 in relation to theAspotogan Ridge development •Cost $52,000 •Request for Direction/Decision tobe prepared for Council for furtherinput before action taken. •Funding –Gas tax reserve 2020-21 Proposed Capital Projects -Sewer •WWTO remove chlorine and install UVsystem •Location –Chester •NS Dept Environment (NSE) requires UVtreatment for the permit as of Jan. 1,2020. •The 2018 system assessment reportrecommended UV disinfection to replacechlorine gas disinfection. •Cost $320,000 •Request for Direction/Decision to beprepared for Council for further inputbefore action taken. •Debt •WWTP Improvements -Clarifier #2Rebuild •Location -Chester •Rebuild clarifier •Cost $100,000 •Request for Direction/Decision to beprepared for Council for further inputbefore action taken. •Funding –Sewer reserves 2020-21 Proposed Capital Projects -Sewer •Overflow issue solution •Western Shore •Director to meet with engineeringfirm to determine requirementsand finalize cost. •Cost $110,000 •Request for Direction/Decision tobe prepared for Council for furtherinput before action taken. •Funding –Sewer reserves •WWTP Improvements -ClarifierRebuild •Location –Western Shore •Plan for a replacement each year,repairs are covered by operationsfunds •Cost $200,000 •Request for Direction/Decision tobe prepared for Council for furtherinput before action taken. •Funding –Debt 2019-20 Proposed Capital Projects –Municipal Property •Municipal Office Renovations –carry forwardfrom 2019-20 •Location -Chester •A number of repairs are planned -newsiding/windows to replace rotten siding onmain office and CAO office improvement.Additionally, construct a vestibule, improveside entrances and investigate improvementsto HVAC system in the annex. •Budget funds not spent out of 19-20 budgetof $250,000. •Cost $135,000 •Request for Direction/Decision to be preparedfor Council for further input before actiontaken. •Funding –General operating reserve •Truck replacement •Location -Chester •Public works ¾ tonne truck in need ofreplacement. •Cost $55,000 •Funding –General operating fund 2019-20 Proposed Capital Projects –Municipal Property •Fire Protection System -Pump house rehabilitation–carried forward from 2019-20 •Location -Mill Cove •Council directed to proceed with Option # 1,refurbishment/rehabilitation of existing pumphouse, reservoirs and distribution system, repairdistribution system 1 km) over a number of years,not factoring in extensions •The pump house and reservoirs are very old andhave reached the end of their design life andrequire rehabilitation and or replacement. •Cost $771,600 (20-21 $305,400; 21-22 $266,300) •Request for Direction/Decision to be prepared forCouncil for further input before action taken. •Funding –Debt (note –not eligible for gas taxfunding–eligible projects include drinking water,but not fire protection) •Wharf –new wharf or new boat launch •Location –Aspotogon •Wharf in Aspotogan to be removed or replaced, orboat launch added or lot emptied. •Cost $150,000 •Request for Direction/Decision to be prepared forCouncil for further input before action taken. •Funding –General operating fund